PROJECT COORDINATOR/PROJECT MANAGER - JENNIFER DICKS

							                                       DEVELOPMENT MANAGER
                                          JOB DESCRIPTION
                                         Reports to: Development Directors


Overall:
    Prepare / Review Contractor and Consultant Proposals, Agreements and Contracts.
         o Tenant improvement contracts
         o Architect, Engineer and Specialty Consultant contracts
         o Land acquisition contracts
         o Due diligence contracts
         o Building and Land purchase/sale due diligence contracts-coordinate with Property
             Management
    Update and distribute project schedules in Microsoft Project
         o Tenant Improvements
         o LL Repairs during acquisitions
    Generate and maintain construction status reports for tenants and internal staff
    Maintain outline (short and long form) specifications - base document and specific proposals.
    Utilize and maintain the preliminary pricing checklist for TI projects.
    Utilize and maintain Development Checklist
    Maintain the standard specifications for shell and TI.
    Punch list procedure:
         o Ensure punchlist is 100% complete prior to turn-over to Property Management
         o Receive and distribute weekly updates on punch list items.
    Building Sale:
         o Manage any outstanding work repair items as required per the purchase and sale
             agreement (through coordination with general contractor and Property Management).
    Work with Brokers as needed to coordinate TI information,

Tenant Improvements:
 Tenant improvements
         o Distribute TI plans to contractor. Use standard cover letter requesting pricing,
             statement of project schedule and date required.
         o Obtain tenant approval of drawings and specifications.
         o Coordinate documentation of changes to TI plans and specs.
         o Transfer pursuit files to permanent project files as job begins construction.
    Point of contact between tenant, consultants, and contractors, internal staff.
    Work with marketing/leasing to determine TI Allowances, leasing language, timing for
     tenant improvement jobs
    Responsible for the following:
         o project scope and budget, including reconciliation of budget-to-actual.
         o project schedule.
         o project approval process (plans-costs).
         o project consultants.



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         o permitting process.
         o interpret lease requirements and obligations.
    Release architect to develop conceptual plan - get tenant approval.
    Get preliminary pricing from 1 contractor to verify budget.
    After conceptual plan is approved, release architect to complete bid package.
    Select finishes.
    Bid project to 3 contractors.
    Review and compare scope and pricing of contractor bids.
    Develop total cost analysis.
    Conduct peer review of bids.
    Present low bidder to tenant for approval.
    Award TI contract to selected bidder.
         o Prepare/obtain contract.
         o Schedule of values.
         o Value engineering as required.
    Attend weekly T.I. meetings.
    Process pay applications.
    Coordinate, analyze, process change orders (with tenant approval if required).
    Coordinate early move-in with tenant.
    Coordinate tenant utilities/account #’s with Property Management.
    Ensure completion of T.I. punch list.
    Pursue Certificate of Occupancy.
    Close-out procedures (turn building over to Property Management).
    Process and approve final pay applications/release retainage.

Dimensions:
Staff Supported – 4
Staff Oversite-1

Internal and External Relationships:
Internal:
   President – weekly
        Direction for TI design/specifications
        Process input
        Financial approvals of budgets and pay applications
   Marketing –daily
        Tenant relations
        Project schedule
        TI budgeting
   Development Director - daily
        Tenant improvement project management
        Occupancy coordination
        Land/Development acquisition and due diligence



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          Project organization
     HIP Office Staff - daily
          Clerical and administrative
          Accounting and financial reporting
          Property management
          Legal review of documents
     Hillwood Construction Services - daily
          Tenant improvement design
          Estimating
          Contract execution
          Project management
            Specification
            Cost accounting
            Quality control
     Hillwood Corporate – as required
          Finance
            Budgeting
            Lending/project funding
            Other 3rd party requirements

External:
   Architectural and Engineering Consultants
       Architecture (space planning, tenant improvement design)
       Environmental engineering (as required to support Development Directors)
       Geotechnical engineering (as required to support Development Directors)
       Civil engineering (as required to support Development Directors)
       Structural engineering (as required to support Development Directors)
       Landscape architecture (as required to support Development Directors)
   Governmental Officials
       Permitting and inspection (tenant improvement and occupancy)
       Economic development (as required to support Development Directors)
       Planning and zoning (as required to support Development Directors)
       Public works (as required to support Development Directors)
       Environmental regulation (EPA, TNRCC, Army Corps of Engineers, etc.); (as
          required to support Development Directors)
   Land Owners (site acquisition and development coordination) – as required
   Brokerage Community - (as required to support Development Directors)
       Land pursuit
       Leasing pursuit
       Coordinate TI Information
   Lenders – (as required to support Development Directors)
       Loan procurement and closing
       Draws and inspections
   Legal Counsel – (as required to support Development Directors)
       Contracts
       Leasing



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          Regulation
     Title Agency – (as required to support Development Directors)
     Contractors – (as required to support Development Directors)
          Other general contractors
          Subcontractors
          Special consultants (technical, political, expeditors)
     Coordination of franchise utility information for TI

Nature, Scope & Key Competencies:
This position supports Development Directors in all respects of the development process from
site viability and market analysis through design, entitlement, construction, occupancy, and
potentially building disposition. Specific projects such as tenant improvement are managed start
to finish by the Development Manager. During all phases of construction of the interior
improvements through occupancy, customers, consultants, contractors, governmental officials
and staff view the Development Manager as their primary conduit to Hillwood. Management of
tenant finish projects coordination of all development tasks requires specific skills and
experience including:
      project management and team leadership
      technical knowledge of architecture, and building construction
      accounting procedure and controls
      real estate property and contract law

The five most important Key Competencies include:
    Communications
    Client Orientation
    Interpersonal Skill/Teamwork
    Multi Functionality
    Organization, Planning and Control




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