Libra Outsource Questionnaire

							BaySys Technology, LLC – Questionnaire for Outsourcing and Data Management
Please email completed questionnaire to: lbaker@baysystech.com or fax to (925) 552-0814

Company Information

Firm Name:
Contact Name:
Address:
Website:
Phone:                  Fax:
Total Assets:
Total Number of Advisors in Firm:
Total Number of Operations Staff involved in Data Management:

Current Portfolio Management System (PMS)

Portfolio Management System: Axys
Years of history on PMS:

Custodians or Source of Data

Custodian                             # of Accounts                         % of Trades
Schwab
Fidelity
TD Ameritrade
Pershing
Bear Stearns
Merrill Lynch
DST
Manual
Others




Outside Assets & Unsupervised Assets

Understanding the scope of outside assets is critical in determining if outsourcing is a good
fit, and in determining the service level for outside assets.

Are there any accounts held at custodians that do not provide an electronic download of data
into PMS:
How many accounts:
Description of assets:
Methodology of reconciliation (paper statements, online, etc.):
Frequency of reconciliation of outside assets:
Does your firm categorize any assets as unmanaged or Unsupervised:
Are unsupervised assets contained in the same account as supervised assets, or are they
held in a separate account?:
Do you have situations where the same asset is both supervised and unsupervised within the
same portfolio?
What are the biggest challenges with unsupervised assets?




Other pertinent information?




Account & Trading Information

Total number of accounts:
Total number of client households or families:
Total number of trades per month:
Average number of positions per portfolio:
Number of short positions:
Setup of Cash Accounts (separate Margin and Cash accounts, different money market
accounts for each account, etc.):
Trading System (Moxy, Eze, etc.) used in conjunction with PMS:
CRM System (Qube, Junxure, etc.):
Other reconciliation system (REX, etc.):
Other mission critical systems integrated with PMS that are pertinent:

Asset Information

Security Types                         Pct. Of Assets
Common Stock
Mutual Funds
Options
Corporate Bonds
Muni Bonds
Mortgage Backed
T-Bills/Zero Coupon
Other Fixed Income (Strips,
Derivatives)
Variable Annuities
Futures
Multi-Currency
Other
Current Method of Reconciliation
Describe your current method of reconciliation, for example, “Download transactions and
positions from custodians on a daily basis, reconcile positions using Reconciliation Report,
enter outside assets monthly and reconcile monthly”
Or
“populate PMS system with trades from trading system on trade date. Download transactions
from custodians on T+1 and use REX to reconcile transactions. Use FT Interactive for
dividends”.




Pricing and Security Descriptions

What is the source of pricing (custodians, FT Interactive – IDC, manual, other):
How many securities are manually priced, and what frequency:
Other pertinent information on pricing (provide any information on difficulties in
pricing):
How are new securities defined – using custodial download, or manual, etc.:
Are securities classified by Industry Group:
If yes, what is the source (Bloomberg, determined by advisor, research, etc.):
Are securities classified by Sectors:
If yes, what is the source (Bloomberg, determined by advisor, research, etc.):

Performance

Do clients receive performance reports:
Time Weighted Rates of Return:
Dollar Weighted Rates of Return:
Net of Fees:        Gross of Fees:
Performance by Asset Class:       Sector:
Multi-Currency Performance:
Comparison against indices/benchmarks:
Total number of indices/benchmarks used:
What is the source of index/benchmark information:
Does your firm update performance for composites?          How many:
Does your firm update performance for consolidated groups?      How many:

Reports

Do clients have on-line access to reports?
If no, desired?
Do you desire to have reports enhanced or modified?
Graphic reports?
Frequency of reporting (daily, monthly, quarterly, annually, etc.)
    Internal:
    Client reporting:
    Billing: