INSTRUCTIONAL MEDIA AND
AUDIO VIDEO SYSTEMS Closed Circuit Television: Closed circuit
television (CCTV) equipment and systems
including cameras, recording equipment for
educational / research / distributed
Priority: The University of Illinois at presentation purposes.
Urbana-Champaign is committed to
implementing the very latest in Instructional Specialty Rooms: These include
Media. The facility design criteria should videoconference rooms, production rooms,
support the latest and most applicable in and those rooms used to support AV for a
Instructional Media. Instructional Media single space, throughout a building, or
should be considered in the very beginning campus wide.
of the planning process during the pre-
design phases. For further considerations relating to
Instructional Media or AV, consult with
Further, the University is implementing the Campus Information Technologies and
very latest and most appropriate Audio Educational Services (CITES), specifically:
Video systems and equipment (AV) in Classroom and Conferencing Media
University administrative spaces, University Engineering (CCME).
student housing, public areas, and campus
recreational facilities. This document and more detail information
may be found on CCME’s WEB site:
AV Defined elines.html.
Audio-Video Systems: Stand alone and
integrated audio-video systems and Classrooms, Lecture Halls and
equipment that generally support a single Departmental Instructional Spaces
room or space in a facility with many
components that function as one system. Reference: See “Classroom and Lecture
Includes, but is not limited to: Halls” in the General Guidelines of these
University of Illinois at Urbana-Champaign
Instructional Media: Those AV systems Facility Standards, which further defines the
and equipment in classrooms, lecture halls different types of instructional spaces, and
and other departmental instructional spaces. the campus units or departments having
This includes such items as lecture capture, authority and jurisdiction for decisions.
video streaming, and specialized software,
all of which differentiates these instructional Responsibility: When working on
systems from AV usage in administrative instructional space designs, it is necessary
communication and recreational to know if the space is a General
applications. Assignment Classroom (installation and
support is funded by Provost Office) or a
Electronic Digital Systems: Hardware, Departmental Classroom or Lab.
software, and equipment for digital signage
systems. Departmental Controlled Spaces: The
implementation of Instructional Media in
Distributed Audio-Video Communications departmental spaces is growing. The costs
Systems: Paging, public address, sound to implement, operate, and maintain
masking, and intercommunications systems Instructional Media is the responsibility of the
that service all or part of a facility. campus unit to which the space is assigned.
General Assignment Classrooms
General Assignment Classrooms
Responsibilities: CITES-Classroom and
Conference Media Engineering (CITES- installation of Instructional Media is planned
CCME) has the responsibility to identify and for the immediate project or not, minimal
meet specific instructional program infrastructure shall be installed for future
requirements utilizing Instructional Media. implementation.
These efforts are in concert with the overall 50 to 99 Seats: This type of classroom will
program requirements developed by a team have the conventional package, plus
from Facilities and Services (F&S) Planning, video/graphics projector, sound system for
CITES-CCME, and Facility Management and play back (add voice reinforcement and
Scheduling in the Registrar (FMS/OR). This assistive listening system as required by
group is called the “Campus Classroom ADA), DVD player, accommodations for user
Planning Advisors Group”. supplied equipment connections (laptop, and
video/audio playback), control system for
Division of Responsibility: Additional projector on/off/source selection, volume
Instructional Media requirements, beyond control, cabinetry with network connections
what is supplied by the campus, may be for the instructor’s laptop and AV equipment,
requested and paid for by departments in along with security.
general assignment classrooms. Some of
these technology requests are above and 100 Seats or Greater: This type of
beyond normal campus standards and are classroom will have the conventional
not a part of the campus responsibility and package, plus video/graphics projector,
as such are a departmental responsibility for sound system (playback and voice
on-going support and replacement. reinforcement), visual presenter, DVD
player, resident computer with monitor,
CCME will assist in determining the “Division system wide control system,
of Responsibility” as it relates with accommodations for user supplied
instructional media in general assignment equipment connections (laptop, and
classrooms. video/audio playback), cabinetry with
network connections for the instructor’s
General Assignment Classroom Media Large Venue with Projection Booth (or
Packages: Instructional Media packages Equipment Room): This type of room will
are standardized with the following require the previous equipment listing for
components per package: 100 Seats or Greater, plus the possibility of
cameras and production equipment,
Conventional Classroom Instructional conferencing equipment (video and audio),
Media: Common to all general assignment terminal equipment for distribution (in-
classrooms are an overhead transparency building or global network), support work
projector on a cart, projection screen, power area, cabinetry and equipment racks,
outlets to accommodate mobile equipment, network connections at all work locations
and a network connection at the instructor’s and equipment racks, along with security.
Special Technology Rooms: These are
<50 Seats: This type of classroom will have rooms that are very specific in their use and
the conventional classroom media package, require special design work. Some
a visual display device (video/graphics examples are distance learning rooms,
projector or monitor), minimal sound collaboration/break-out rooms, control
playback, accommodations for user supplied rooms, and exam / interview rooms with
equipment connections (laptop, and recording capabilities in an associated
video/audio playback), and network control room. Also, small to medium
connections for the instructor’s laptop and classrooms may be equipped with lecture
AV equipment, along with security. capture capabilities, and this additional
scope will need to be considered when doing
Note: Not all small classrooms may be AV overall design of the instructional space.
enhanced, refer to the Campus Classroom
Planning Advisors Group (above), and the Quality Control/Commissioning
project program statement. Regardless, if
The AV System Commissioning process, or verifications (both off-site and on-site), Final
“Quality Control,” is started back during the System Checkout, Final Checkout, and any
Needs Assessment phase by the follow up testing as required to complete any
University’s Technical Representative of these three (or four) identified milestones.
(CITES-CCME) with the technical needs The AV Commissioning process (Quality
write-up. This will be the beginning of the Control) will continue throughout the
Owner’s Project Requirements (OPR). Warranty Period of the AV system.
Bid Document: The process will be Reference Exhibits: See Exhibits 27 40
continued with the work of the Architect and 00-1 through 9 for example supporting
AV Consultant with the development of their documents to assist in the AV installation
BOD (Basis of Design) for the physical and commissioning process.
space(s) and AV system(s). This BOD gives
the reasoning, assumptions, and formulas Design Considerations Section
used to determine equipment chosen and
the expected levels/results, in an objective Below is a partial listing of design
and subjective manner, throughout the AV considerations. No one document is going to
system ending with the end-user’s cover all details for all projects. This section
experience--in other words, the combination is meant to give general Audio Video (AV)
of technology and environment for total design considerations relating to the building
human experience. The bid document mechanical design, sightline considerations,
should show the final product of this work in and infrastructure guidelines.
narrative and drawings. Initial required tests
and testing procedures are a part of these For further considerations relating to AV
bid documents. Any bid addendums that are please consult with Classroom and
issued may cause an elimination, addition, Conferencing Media Engineering (CCME).
or modification to the tests required and
testing procedures. This document and more detail information
may be found on CCME’s web site:
After Awarding: Once the AV portion is
awarded, engineering work of the Integrator
will be requested showing the reasoning,
assumptions, and calculations used for the
integrator’s full project submittal, bill of
Compliance and References:
materials, and installation plan. Any project-
change orders or approved substitutions,
modifications, or installation variances that Industry standards, guidelines, and best
are issued may cause a modification to the practices:
tests required and/or testing procedures. INFOCOMM International has established
AV design recommendations, and best
Testing: All information from OPR through practices, which shall be followed.
installation, and up to System Acceptance 1. ANSI/INFOCOMM 1M, Audio
Testing, will be tracked and used where Coverage Uniformity in Enclosed
applicable by the University’s Technical Listening Areas.
Representative (CITES-CCME) to develop a 2. AV Design Reference Manual, from
set of current and relative tests and testing INFOCOMM International.
procedures that will be carried out by the 3. Audiovisual System Design and
Integrator at the proper times. These tests Coordination Components, from
and testing procedures will be developed in INFOCOMM International.
a cooperative manner with input from the AV
Consultant and AV Integrator and will be Conduit, pathway, and dedicated equipment
updated to reflect system changes or room considerations shall follow:
changes with the project as a whole. Please 1. ANSI/TIA-569B Commercial Building
refer to the sections on Testing and Testing Standard for Telecommunications
Procedures. Pathways and Spaces
Milestones: The main AV milestones that
Acoustical guidelines for classrooms,
testing will be required are all Prototype
1. ANSI/ASA S12.60; Acoustical and display the intended content to
Performance Criteria, Design be shown
Requirements, and Guidelines for 3. The area required above the ceiling
Schools for mechanical equipment, which
takes away ceiling height
Intelligibility of sound systems and public
address systems: In the area above the finished ceiling and the
1. NFPA 72; National Fire Alarm and deck of the floor above, allow for conduit /
Signaling Code cable tray, media support accommodations
(projector lifts, speaker housing, etc.), and
Intelligibility: All sound systems and public other specialty equipment.
address systems need to be intelligible. This
intelligibility requirement has a direct All AV support/mounting accommodations
relationship to room acoustics, required shall be attached directly to the building’s
volume and minimal distortion. structure, and not shared with any other
support structure for other building systems.
The NFPA 72; National Fire Alarm and AV mounting accommodations must be
Signaling Code, is being referenced for the vibration free.
speech intelligibility requirements and testing
procedures that it contains for reference Projection Screen(s):
when designing sound systems and public Screen Size: When displaying images,
address systems that may be part of a there is a direct relationship to the room
campus emergency alert system (for seating. When figuring the image height to
immediate or future use). be displayed, measure the distance to the
farthest seat from the screen. Divide this
Line of Sight: Of special importance in the distance by six (6). This will give you the
design of classrooms and lecture halls are minimum image height required. The width
the coordination of the room layout (e.g. the of the image should accommodate a 16:10
three-dimensional location of seating relative aspect ratio for computer resolutions.
to blackboards, projection screens,
equipment cabinets, etc.) and the installation Screen Type: The material for the screens
of audio-visual equipment to ensure optimal shall have a matte white finish. Choosing
lines of sight for all occupants, and the between a manual pull-down screen and an
optimal projection lines and field of view for electrically operated screen will be
the AV equipment. determined by the physical layout of the
room and the project budget.
Coordination of Ceiling Height / All screens ten (10) feet or wider shall be
Interstitial Areas: The bottom of the image electrically operated.
shall be placed so all audience members
can see the complete image. Therefore, the Placement of the First Row: The first row
height of the finished ceiling will have to of seats shall not have a vertical viewing
account for this requirement to allow for the angle greater than 30 .
actual extended screen (or image height).
This is typically the biggest building design Electrical: In a room with AV
challenge with implementing AV and enhancements, the various equipment
requires special attention at the beginning of locations shall have their power supplied
the design when the building’s floor heights from the same phase and power panel
are being determined, and shall take into wherever possible. In those rooms, and
account: large venue auditoriums, that are heavily
1. How much seating capacity equipped with AV, dedicated audiovisual
requirements are going to drive the power panels should be considered. In
size and layout of the space being either venue the circuits (or power panel)
designed shall be dedicated to the audiovisual needs
2. Placement and size of the screens and isolated from the other electrical needs
to properly cover the intended area of the room.
Conduit Pathway: Follow ANSI/TIA-569B
Commercial Building Standard for HVAC: The portion of the HVAC system
Telecommunications Pathways and Spaces that is designed for an AV enhanced room
for determining conduit capacity, conduit shall be designed and constructed with
routing, and pull-box positioning and layout. special consideration given to noise control.
The conduit pathways shall utilize sweep
bends and pull-boxes; no hard 90-degree *For more on Classrooms and Lecture Halls,
bends shall be used. All pull-boxes shall be along with other instructional spaces, please
easily accessed and promote ease of use. see Classrooms and Lecture Halls in these
*All general assignment classrooms shall
have a 1-in conduit from a camera location Each large venue projection booth and AV
that has a clear line of sight to the instructor, equipment room shall have a dedicated
usually high on the back wall, to the HVAC system that is tailored to the specific
telecommunication closet, for the future needs of the area being served, plus create
addition of lecture capture capabilities. positive pressure to keep dust problems at a
minimum. To create positive pressure and
All the other required conduits and pathway for occupancy requirements, a minimum
shall be identified using the AV system amount of outside air shall be supplied from
description in the project program statement. a central AHU. The dedicated system will
control the temperature and humidity of the
Acoustics / Sound Transmission: Internal space.
acoustics are more critical in the design of
rooms with AV than in most other types of All AV rooms that are heavily equipped and
spaces. These rooms shall also be generate more heat than can be reasonably
designed and constructed so as to minimize vented year round should allow for
sound transmission into and out of these maintaining proper temperature and humidity
spaces. Avoid locating rooms with A/V close with the implementation of specific control
to exterior and interior noise sources such strategies. These rooms must be evaluated
as service entrances, equipment rooms, and if there is a continuous process load due
restrooms, and high traffic areas. Take to AV and/or other equipment, they must
appropriate measures to minimize unwanted have a dedicated cooling system. These
noise in rooms with Instructional Media. rooms may also need a minimum amount of
outside air due to occupancy schedule of
ANSI standard; Acoustical Performance equipment operators. The dedicated
Criteria, Design Requirements, and systems would be subject to the U of I’s
Guidelines for Schools (ANSI/ASA S12.60) requirement to utilize Campus Central
shall be used as a baseline for classrooms Chilled Water unless it is not available or
and ancillary learning spaces that do not can be proven not to be
exceed 20,000ft . economical/practical, in which case a
variance request must be submitted.
For specialty rooms such as rooms using
video and audio conferencing technology, Lighting: Electrical lighting in AV enhanced
and/or recording, the noise control rooms is not only planned using the
requirements are even more stringent. University of Illinois at Urbana-Champaign
Facilities Standards, but there are special
Acoustical design goals need to be lighting/darkening requirements for note
established early on by the architect so all taking and media projection. Determination
structural and mechanical designs can of lighting controls is part of the architectural
conform to these criterion. Further, these planning process, and should account for AV
designated design goals are a baseline for usage and requirements.
the AV design (amplifiers and
loudspeakers). Designs and/or construction In rooms with AV projection, pendant lighting
that fail to develop a reasonable acoustical fixtures shall be designed to allow the AV
environment will prevent the successful projected image light to be properly
implementation of AV into the space. displayed on to the screen. The lighting
fixtures shall not block the projection path, or
place too much light on the screen surface.
In cases where the seating capacity, or AV
media (such as videoconferencing), requires
several lighting control options and specialty
fixtures, these controls can be part of the
Media Cabinet/System in the form of
programmable “presets”. In smaller size
rooms the controls can be provided by
standard wall light switches.
Any room with AV that is provided with
motion-detecting sensors for lighting control
shall have these detectors/switches set to
only turn the lights off. This is to prevent the
interruption of presentations using the AV
Ambient Lighting: All rooms with
instructional/AV media shall have window
shades for control of ambient light. If
shades are automatic, they shall have local
manual override for instructor use.
Security: The security of the equipment
and the room environment shall be a top
priority. This can be as simple as locking
the entrance and/or as complicated as a
complete electronic security system with
motion detectors and off-premises electronic
monitoring. CCME is responsible to provide
security for instructional media (AV)
equipment and associated cabinets in the
general assignment classrooms. All other
rooms are the responsibility of the campus
unit to which the space is assigned.