COMMISSIONER PROCEEDINGS by G915K4

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									                                COMMISSIONER PROCEEDINGS
                                       March 9, 2004

Minutes of the Board of Wilkin County Commissioners held at the Courthouse, Breckenridge,
Minnesota, on Tuesday, March 9, 2004. All Commissioners were present. Chairman Hovland
called the meeting to order at 8:00 A.M.

Motion by Blaufuss, seconded by Miranowski and carried, to approve the agenda with additions.

Motion by Perry, seconded by Miranowski and carried, to approve the minutes of the February
17, 2004, meeting.

Motion by Miranowski, seconded by Blaufuss and carried, to approve the purchase of a printer
for the Assessor’s office at a cost of $270.00.

Commissioner Perry offered the following resolution and moved for its adoption. The motion
was seconded by Blaufuss and carried.

                                              RESOLUTION 12-04

       BE IT RESOLVED, that the Wilkin County Board of Commissioners approve the planning
       request for the Wilkin County Highway Department to establish a gravel pit. The property
       is located in NE 1/4 NW 1/4, Section 10, Township 134N Range 45W.

       Adopted this 9th day of March, 2004.

                                                    Lyle Hovland
                                                    Chairman
       Attest: Wayne Bezenek
               County Auditor
       (Seal)

       STATE OF MINNESOTA )
                          )                                                 CONDITIONAL USE
       COUNTY OF WILKIN   )

       Pursuant to a public hearing conducted by the Wilkin County Planning Commission on February
       25, 2004, the Wilkin County Board of Commissioners hereby approves a Conditional Use Permit
       in the behalf of:
                         Wilkin County Highway Department (owner)

       In accordance with the provision in the Wilkin County Zoning Ordinance and pursuant to the
       requirement of Chapter 394.301, Minnesota Statutes.

       The approved Conditional Use Permit authorizes the above named to:

               Establish a gravel pit

       On the following described parcel of land:

               NE 1/4 NW 1/4 Section 10, Township 134N Range 45W.
       and subject to the following conditions:

                1. Dust complaints and dust management will be the responsibility of the Landowner
                   and contractor.
                2. Noise from mining activity will be limited to industry standards.
                3. Fuel tanks larger than 150 gallons stored on site are required to have an impervious
                   secondary containment or a safety plan and corrective action plan to address the
                   potential release of petroleum products on the property.
                4. All topsoil will be stripped and stocked piled for site reclamation. All mined areas
                   will be reclaimed to existing use prior to mining activity (cropland). If there
                   is land that cannot be put back to cropland production, it must be planted to a grass
                   mixture that is beneficial to haying, grazing, or wildlife uses. Grass seed mixtures
                   should be chosen in consultation with staff from the Wilkin Soil and Water
                   Conservation District or Natural Resources Conservation Service.
                5. Non-cropland areas will not be used as a dumping ground for any debris. Debris
                   shall be defined as garbage, refuge, used or broken lumber, wreckage from
                   buildings or other structures, used, broken or junk automobiles, agricultural
                   implements or dismantled parts car bodies thereof, and old or junk iron and other
                   material.
                6. This permit will be reviewed every 5 years.
                7. Applicant to secure Minnesota Pollution Control Agency Stormwater Permit and
                   provide a copy to the Wilkin County Zoning Administrator.

       The Wilkin County Zoning Administrator is herewith directed to issue the appropriate permits to this
       conditional Use Order.

       As approved this 9th day of March, 2004.

                                                   Lyle Hovland, Chairman
                                                   Wilkin County Board of Commissioners
       Attest: Wayne Bezenek
               Wilkin County Auditor
       (Seal)

Motion by Folstad, seconded by Miranowski and carried, to approve a contract between Wilkin
County Environmental and the City of Wahpeton, North Dakota, for Mobile Collection of
Household Hazardous Waste.

Laurie Mullen, Western Area City County Cooperative, Fergus Falls, Minnesota, appeared before
the Board to present a defibrillator to the Wilkin County Sheriff’s Office.

Pursuant to notice duly given, Gravel Crushing Bids for 30,000 cy of gravel were opened, read
and recorded as follows: Egge Construction & Gravel Crushing, Pelican Rapids, Minnesota,
$47,580.00; Mark Sand and Gravel Acquisition Company, Fergus Falls, Minnesota, $85,200.00;
Stadum Plumbing & Gravel, LLP Erhard, Minnesota, $47,400.00; Turner Sand and Gravel,
Wolverton, Minnesota, $48,470.00. Due to the fact that three of the bids did not include a bid
bond, the bids were turned over to the County Attorney for clarification on motion by Perry,
seconded by Blaufuss and carried.

Motion by Folstad, seconded by Miranowski and carried, to authorize calling for bids for several
bridge replacement projects, to be opened on May 11, 2004, at 8:30 A.M.

Motion by Blaufuss, seconded by Folstad and carried, to enter into an agreement with Interstate
Engineering, Wahpeton, North Dakota, to assist Wilkin County with Project Development
Documents for the bridge replacement projects.

Motion by Perry, seconded by Miranowski and carried, to call for quotes for equipment rental,
concrete culverts and metal culverts, to be opened on April 13, 2004, at 8:30 A.M.

The Commission discussed dates for a public hearing on a ditch petition. The dates were sent to
the petitioner and one will be selected at a later time.

There was Commission consensus to provide 1500 cy of crushed gravel to the City of
Breckenridge at the cost of crushing.

Motion by Folstad, seconded by Miranowski and carried, to approve the Wilkin County Five
Year Road Plan.

Motion by Perry, seconded by Blaufuss and carried, to approve the County Engineer’s Report.

Motion by Blaufuss, seconded by Miranowski and carried, to approve the Emergency
Management Report.

Debra Jacobs, Public Health, provided an Emergency Preparedness presentation for the
Commission.

Brenda Woytassek, Public Health, reported on the NACo “Smokefree Challenge” award which
Wilkin County received.

Motion by Folstad, seconded by Miranowski and carried, to approve the Sanitarian Contract with
Clay County.

Motion by Blaufuss, seconded by Miranowski and carried, to approve a contract with Clay
County as an emergency backup for Wilkin County for conducting individual septic systems
inspections.

Motion by Blaufuss, seconded by Folstad and carried, to approve the Public Health Nursing
Report.

Motion by Perry, seconded by Blaufuss and carried, to accept the low quote of $4,992.00 from
Comstock Construction, Inc., Wahpeton, North Dakota, for remodeling the reception area of the
Recorder’s Office.

Motion by Folstad, seconded by Miranowski and carried, to approve the Ag. Inspector’s Report.
Commissioner Perry offered the following resolution and moved for its adoption. The motion
was seconded by Commissioner Miranowski and carried.

                                              RESOLUTION 13-04

                                Amending a Prioritized Bridge Replacement List
                                               March 9, 2004

       WHEREAS, Wilkin County has reviewed the pertinent data on bridges requiring replacement,
       rehabilitation, or removal supplied by local units of government, and

       WHEREAS, Wilkin County has identified those bridges that are high priority and has previously
       established a list of those that require replacement, rehabilitation, or removal; and

       WHEREAS, the following additional bridges have since been identified as also requiring replacement,
       rehabilitation, or removal;

       NOW THEREFORE BE IT RESOLVED, that the following deficient bridges are added to the list
       of high priority bridges and Wilkin County intends to replace, rehabilitate, or remove these bridges
       as soon as possible when funds are available.

       Old Bridge Road No.              Total Project Township or Federal Funds Local or Proposed
       Number     or name Project Number Cost         State Bridge              State Aid Cons.
                                                       Funds                     Funds     Year
       _____________________________________________________________________________________

       L7428         T237      SAP 84-599-135 $39,000           $39,000               0          -        2004
       None          T59       SAP 84-599-134 $59,000           $59,000               0          -        2004
       None          T203      SAP 84-599-133 $36,000           $36,000                0          -       2004

       FURTHERMORE, Wilkin County does hereby request authorization to replace, rehabilitate, or remove
       such bridges; and

       FURTHERMORE, Wilkin County does hereby request financial assistance with eligible approach
       grading and engineering cost on Township Bridges, as provided by law.

       Adopted this 9th day of March, 2004.

                                                    Lyle Hovland
                                                    Chairman
       Attest: Wayne Bezenek
               County Auditor
       (Seal)

Motion by Folstad, seconded by Perry and carried, to approve an agreement with Richland
County, North Dakota, to board Wilkin County prisoners.

Motion by Blaufuss, seconded by Folstad and carried, to approve a pay grade change to grade 17
for the Highway Tech II position, as recommended by MAXIMUS, the County’s consultant.

Commissioners Folstad and Perry volunteered to complete Department Head evaluations in
2004.
The Wilkin County Annual County Board of Appeal and Equalization will be held on June 15,
2004, in the Commissioners Room, Courthouse, at 8:00 A.M.

Motion by Folstad, seconded by Miranowski and carried, to accept the low quote of $2,745.00,
from Mike Nelson Painting, for painting the Rotunda in the Courthouse.

Commissioner Perry offered the following resolution and moved for its adoption. The motion
was seconded by Commissioner Blaufuss and carried.

                                              RESOLUTION 14-04

       WHEREAS, the Minnesota Board on Aging intends to designate larger planning and service
       areas for the Area Agencies on Aging by January 1, 2005, and Wilkin County is one of nine
       counties being served currently by the West Central Area Agency on Aging (Region IV); and

       WHEREAS, the nine counties of Region IV already constitute a very large geographic area; and

       WHEREAS, when appropriate, the Region IV Area on Aging can work in collaboration with
       neighboring regions when planning and providing services for seniors. Several collaborations
       already have taken place in program development and contract administration.

       WHEREAS, the West Central Area on Aging has proven to be very helpful to the citizens of
       Wilkin County and the region, helping to provide assistance for senior housing and services that
       allow the seniors to remain independent, resulting in the reduction of nursing home beds; using
       federal, state and local funding to provide direct services and also contracting to others to provide
       services for seniors in Information and Assistance (Senior Link Line Call Center and Outreach
       Specialists), Health Insurance Counseling, Nutrition Services, Caregiver Support (Education and
       Respite), Prescription Drug Financial Assistance, Medication Management, Falls Prevention,
       In Home Safety Projects, among other services; and

       WHEREAS, the current size and governance structure of the West Central Area Agency on Aging
       is efficient and cost effective; with a single focus on senior services; and

       WHEREAS, a larger area agency would cause decreased local decision making along with funding
       allocation uncertainties and increased travel time and expenses for staff and governance board
       members.

       NOW, THEREFORE IT IS HEREBY RESOLVED, that the Wilkin County Board of Commissioners
       is opposed to combining the West Central Area Agency on Aging into a twenty one county region
       with centralized administration.

       Adopted this 9th day of March, 2004.

                                                     Lyle Hovland
                                                     Chairman
       Attest: Wayne Bezenek
               County Auditor
       (Seal)

The Commission viewed and discussed materials pertaining to the Association of Minnesota
Counties County Public Information Plan. Current information was on Correctional Services.
Commissioner Miranowski, Chairperson of the County Extension Committee, indicated that the
Extension Committee questioned who was now the extension receptionist’s supervisor and
requested that the County Commission provide direction in that area. After discussion and on
motion by Folstad, seconded by Miranowski and carried, the County Auditor was designated as
that supervisor.

Several informational items were shared.

With no further business before the Commission and the next meeting date set for March 16,
2004, at 8:00 A.M. in the Commissioners Room, Chairman Hovland adjourned the meeting at
10:45 A.M.

                                           Lyle Hovland
                                           Chairman
Attest: Wayne Bezenek
        County Auditor
(seal)

								
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