Leadership Transition

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					Leadership Transition
   Campus Activities and
             Quick Reflection
   New officers:
    • What are you most worried about when it
      comes to running the organization? What do
      you think you need to know?

   Retiring officers:
    • What are all the things you wish someone had
      told you before you started?

     Schedule time to actually have this
        conversation with each other!!
Plan a Retreat or Social Gathering
   Make sure to have an informal
    introductory setting for new members to
    ask questions or get to know outgoing
   Make sure to talk about responsibilities,
    expectation, and answer any of their
   This can be a short meeting or a full day
    retreat depending on the needs of your
    organization and the new leadership
Current Leadership Responsibilities
   Give the following to new executive
    members in either a binder or show them
    where to find the info in CollegiateLink
    • Constitution
    • Copy of Advisor Form
    • Copy of Budget request and allocation
    • Copy of Inventory
    • Copy of previous advertisements, event
      planning documents, and important paperwork
    • Outline on how to schedule events and spaces
    • Procedure for requesting funds
    • List of important contacts
         CollegiateLink Updates
   Make sure your new leaders are
    familiar with how to use
    CollegiateLink; then:
    • Update the organization’s roster
    • Update the officers
    • Confirm that all important documents
      have been uploaded for easy reference
    • Update website links, descriptions, and
      other important info
       Further Responsibilities
   Current executive members should:
    • Provide a timeline of how previous
      events were created.
    • Provide old ideas that were not used but
      could be useful for future years.
    • Give personal stories on what works,
      and possible obstacles that could be
            Job Descriptions
   Make sure to outline not only the specific
    positions, but also the responsibilities
    associated with that job.
   Provide clear examples of past duties, and
    experiences for each position.
   Provide this info well in advance of
    elections so that folks understand what
    will be required/expected
   Start Early!!!!!
   Make sure to have executive leadership in multiple
   Recruit first year students as early as possible.
   Have a welcome event, or social gathering to create a
    positive atmosphere for the club, and encourage
    members to further their participation.
   Stay Positive!
   Make sure to network to find out who would be best for
    the job, and who is willing to put in the effort.
   Promote previous executive members to higher
   Hold your elections at the end of the fall term or during
    J-Term so that new leaders can shadow the outgoing
    ones during the spring
If you don’t have the ability to overlap your
   leaders during the spring, then
 Spend time before the transition having

   new executive members shadow current
 Spend time explaining the expectations

 Provide hands on experience for what the

   individual will have to do in the future
    Constant Contact with CCAL
   Make sure that future leaders begin
    a relationship with members of the
    Campus Activities team
   Schedule a meeting for new and
    outgoing leaders with JJ Boggs
   Have them become familiar with how
    the office functions and the best
    times to come in
Responsibilities of New Leaders
   Help with the transition process by being
   Take the initiative to obtain the clubs history, and
    procedures before older members graduate.
   Create a folder, or organization system that can
    store the important history of the club.
   Make sure to have an updated list of members,
    and contact information.
   Learn about the important contact people in
    CCAL, and for specific events relevant to the club.
   Update website and CollegiateLink information.
                 Quick Tips
   Develop a mentoring program
   Develop leadership notebooks or use
    CollegiateLink to store and track valuable
    resources and planning documents
   Maintain contact with previous leadership
    members; they can provide insight into
    obstacles and ideas for future
   Involve your advisor in the transition; he
    or she can be instrumental (especially for
    continuity and consistency)
         Contact Information
   For further ideas and assistance,
    please contact JJ Boggs at
    jboggs@middebury.edu or Tammy
    Maye at tmaye@middlebury.edu.

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