Campus Activities and
• What are you most worried about when it
comes to running the organization? What do
you think you need to know?
• What are all the things you wish someone had
told you before you started?
Schedule time to actually have this
conversation with each other!!
Plan a Retreat or Social Gathering
Make sure to have an informal
introductory setting for new members to
ask questions or get to know outgoing
Make sure to talk about responsibilities,
expectation, and answer any of their
This can be a short meeting or a full day
retreat depending on the needs of your
organization and the new leadership
Current Leadership Responsibilities
Give the following to new executive
members in either a binder or show them
where to find the info in CollegiateLink
• Copy of Advisor Form
• Copy of Budget request and allocation
• Copy of Inventory
• Copy of previous advertisements, event
planning documents, and important paperwork
• Outline on how to schedule events and spaces
• Procedure for requesting funds
• List of important contacts
Make sure your new leaders are
familiar with how to use
• Update the organization’s roster
• Update the officers
• Confirm that all important documents
have been uploaded for easy reference
• Update website links, descriptions, and
other important info
Current executive members should:
• Provide a timeline of how previous
events were created.
• Provide old ideas that were not used but
could be useful for future years.
• Give personal stories on what works,
and possible obstacles that could be
Make sure to outline not only the specific
positions, but also the responsibilities
associated with that job.
Provide clear examples of past duties, and
experiences for each position.
Provide this info well in advance of
elections so that folks understand what
will be required/expected
Make sure to have executive leadership in multiple
Recruit first year students as early as possible.
Have a welcome event, or social gathering to create a
positive atmosphere for the club, and encourage
members to further their participation.
Make sure to network to find out who would be best for
the job, and who is willing to put in the effort.
Promote previous executive members to higher
Hold your elections at the end of the fall term or during
J-Term so that new leaders can shadow the outgoing
ones during the spring
If you don’t have the ability to overlap your
leaders during the spring, then
Spend time before the transition having
new executive members shadow current
Spend time explaining the expectations
Provide hands on experience for what the
individual will have to do in the future
Constant Contact with CCAL
Make sure that future leaders begin
a relationship with members of the
Campus Activities team
Schedule a meeting for new and
outgoing leaders with JJ Boggs
Have them become familiar with how
the office functions and the best
times to come in
Responsibilities of New Leaders
Help with the transition process by being
Take the initiative to obtain the clubs history, and
procedures before older members graduate.
Create a folder, or organization system that can
store the important history of the club.
Make sure to have an updated list of members,
and contact information.
Learn about the important contact people in
CCAL, and for specific events relevant to the club.
Update website and CollegiateLink information.
Develop a mentoring program
Develop leadership notebooks or use
CollegiateLink to store and track valuable
resources and planning documents
Maintain contact with previous leadership
members; they can provide insight into
obstacles and ideas for future
Involve your advisor in the transition; he
or she can be instrumental (especially for
continuity and consistency)
For further ideas and assistance,
please contact JJ Boggs at
firstname.lastname@example.org or Tammy
Maye at email@example.com.