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RAF COLLEGE FLYING CLUB LTD

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					      RAF COLLEGE
    FLYING CLUB LTD




          A GUIDE TO MEMBERSHIP


     www.raf.mod.uk/rafcranwellflyingclub

        www.raf.mod.uk/rafflyingclubs




1
INTRODUCTION
This handout is designed to answer some of the questions that might be asked by prospective
Cranwell Flying Club members whether they wish to learn to fly or already hold a Private
Pilot's Licence (PPL). It is also designed as an information pack for our new members. The
first section gives a general background to the Club. The second part covers membership
while the third contains information for PPL holders. The final sections deals with flying
training to gain a PPL and, more importantly, the Club’s Flight Safety Management System.
The purpose is to outline the workings of the Club and the PPL, training requirements; greater
detail will be provided gladly by any Flying Club official or instructor.

THE FLYING CLUB
BACKGROUND

The main aim of the Royal Air Force College Cranwell Flying Club is to provide flying
instruction to PPL standard to current Service personnel at the lowest possible cost In
addition it aims to provide facilities for instructional and recreational flying for Service
dependants, Service reservists, members of the ATC/CCF, retired Servicemen and certain
local civilians. Limited facilities are also available for operating privately-owned aircraft.

Founded in 1960, the Club is run for administrative purposes as a civilian limited company
with its members as nominal shareholders. All flying operations are in accordance with Civil
Aviation Authority (CAA) regulations; the aircraft are on the civil register and Instructors,
although some are RAF Pilots, hold commercial instructor's licences. Additionally, as a Club
which might benefit from Service charities, the Club must comply with certain Service
Instructions. However, in general, the Club is self-financing through charges made to its
members. By courtesy of OC Ops Wg of RAFC Cranwell (who is the Club Chairman), the
Club enjoys free use of Cranwell South airfield, hanger space, the Club building and other
support services and equipment.

The Club can thus offer some of the cheapest flying in the UK. Nevertheless, it is not a
commercial flying school. IT IS A CLUB AND RELIES ON THE SUPPORT OF EACH AND
EVERY ONE OF ITS MEMBERS FOR ITS CONTINUED SUCCESS. Whether a member can
volunteer specific expertise or merely offer an extra pair of hands for refuelling aircraft,
answering telephones or even cleaning coffee cups, each is equally valuable to the smooth
running of the Club. Furthermore, a lot can be learnt about flying from "crew room banter", so
time spent at the Club is never wasted.




2
THE AIRCRAFT

The Flying Club operates two Grob 115A aircraft. These are modern, well-equipped two-seat
trainers powered by a single 115 horse power (hp) Lycoming piston engine. One aircraft is
normally used for instructional flying while the other, with a very comprehensive level of
navigation equipment, is made available to PPL holders for recreational flying. There is also
a Slingsby T67II Firefly available for Aerobatic, Night and IMC training. We also have access
to aircraft for tail wheel differences training.

CLUB OPERATING TIMES

Throughout the year the Flying Club operates on Saturdays and Sundays from 0900 until
approximately 1700 (subject to weather, sunset and sunrise times). Over the summer period
from mid-April until mid-September, the Club is also open selected weekday evenings from
1730 until sunset. Flights at other times may be possible if station flying operations permit;
this will have to be arranged through the Station Operations. One of our instructors can
provide you with guidance for weekday operations from the Club.

MEMBERSHIP
AM I ELIGIBLE TO JOIN?

All Service personnel are eligible to join the Flying Club. In addition, dependants, retired
Servicemen and members of the Reserve Forces and Service youth organizations (e.g. CCF
and ATC) may join. Some civilians (who do not fall into the previous categories) may become
Club members but their numbers are limited by RAF regulations.

HOW CAN I JOIN?

Prospective members can join by completing the enclosed membership form and leaving it
with a cheque for the membership fee in the Membership Secretary's mail slot in the
clubhouse. Please use either the military or civilian application form as appropriate. If further
advice is needed, prospective members can complete the joining procedures at the Flying
Club Clubhouse under the guidance of a Club supervisor.

I AM ALREADY A MEMBER OF ANOTHER RAF FLYING CLUB?

As a member of another RAF Flying Club, you can use the privileges of reciprocal
membership through the RAF Flying Clubs’ Association (RAFFCA) until your existing
membership runs out. However, for insurance and next of kin reasons you must fill out one of
our membership forms and provide full details of your existing club membership before you
can fly with us.




3
DUTY PILOT

The RAF Cranwell Flying Club relies on its members for its smooth, continuous and safe
running. As a result, all members will be required to offer their services for a day to carry out
Duty Pilot and remain at the Flying Club for the duration of flying. This entails helping out
around the club with refuelling, weather faxes, phone calls, tidying up and so on. This is a
very sociable small duty that helps the Club immensely and will be a change to meet
instructors, visiting pilots, other members and station visitors. The days can be swapped with
other members to work around your diaries however, please liaise with the Ops or
Membership Member.

WHAT WILL MEMBERSHIP COST?

Please check the website for the latest prices. Immediate family members are included in the
annual fee if they are flying only occasionally as passengers. Immediate family includes
spouse, children and parents only.

Cheques should be made payable to the RAF COLLEGE FLYING CLUB LTD.

WHAT DOES FLYING COST?

The use of the Grob is charged at £120 per hour "chock to chock", per hour. These charges
are at the solo rate; additional charges are made when flying with an instructor. The Club
uses a standard allowance of five minutes taxiing time at the start and finish of each flight.
E.g. this means 50 minutes airborne time is charged as one hour irrespective of how long you
might actually spend completing checks or awaiting take-off clearance.

HOW DO I BOOK A FLIGHT?

All booking is done through an internet based system. This is convenient and quick, and
allows you to easily see the availability of aircraft and instructors. If you do not have access
to the internet at home or work, you can access using the computer in the clubhouse.

The internet system is via www.e-allocator.com, You can log in to VIEW availability and try
out the system using the following generic details. When your membership is processed, the
Ops Mgr will give you your own personal details to log-in and book flights. If you have queries
or problems with the e-allocator get in touch with the Membership Member.

                                      www.e-allocator.com
                              Club ID                        CCFC
                              User ID                        VIEW
                             Password




4
FLYING AT RAFC CRANWELL

As a very busy flying Station, the RAFC Cranwell Operations team do their utmost to
accommodate the Flying Club’s needs. Flying under ‘Club Membership’ is only to be carried
out when you have read and signed the Station Flying Order Book (FOB), the Flying Club
Rules and Regulations and our information folder called ‘Hot Poop’. Only then are you
classed as ‘in-the-green’ until an amendment is made to these documents. These documents
contain the information necessary for you to operate under the Club’s umbrella.

Without this you are classed as a Station visitor and you will need to make all your
arrangements with Station Operations at any time.

Remember strict PPR (Prior Permission Required) is needed to visit RAFC Cranwell by air
and you need to make sure you have received a full brief from Station Operations before you
take-off. Or if you are flying from the Club, you need to ensure you have out-briefed correctly
and are ‘in-the-green’.

PPL HOLDERS
WHAT MUST I DO BEFORE I FLY THE AIRCRAFT SOLO?

Before flying the Club aircraft as captain, PPL holders must carry out a short course of
conversion training (usually up to 2 hours according to experience) at the discretion of a Club
Instructor/Supervisor. Furthermore they must acquaint themselves with the Club rules in the
Flying Order Book and demonstrate adequate knowledge of the operation of the aircraft by
completing a short verbal quiz.

DO I HAVE TO FLY REGULARLY?

Club pilots must have flown a single engine piston aircraft up to the previous 65 days, subject
to the discretion of the authorising person, and have completed a minimum of three take-offs
and landings in the previous 90 days if they wish to fly the aircraft as captain with passengers
as a legal requirement. If they have not met this requirement, or feel they need to carry out a
short currency flight, they need only fly a short check flight with a Club Instructor/Supervisor in
order to regain currency. In addition, pilots are required to undertake an hour's flight with an
instructor every two years as part of their biennial check for SEP revalidation by experience.

CAN I FLY FAMILY AND FRIENDS?

PPL holders may fly non-members as passengers provided they are registered in the
Temporary Members' Book. The charge for temporary membership is £5 per person per day.
If you would rather your friend or loved one was flown by a qualified flying instructor, this can
also be arranged.




5
CAN I TAKE AN AIRCRAFT TO LAND AWAY?

The Club encourages PPL holders to develop their skills by flying to land away at other
airfields. Further guidance on landing away from Cranwell is given in the Club Rule Book,
Watch out for regular group outings that members organise - details are always advertised
through the e-allocator and on the notice boards in the Club.

WHAT MUST I DO IF MY PPL HAS LAPSED?

The requirements for revaluation of a PPL are laid down in the CAA CAP 804 publication,
available at the Flying Club or online via the CAA website. Further guidance is available from
the club examiners, although in some cases amplification may be required directly from the
CAA in writing. In any case all necessary instructional flying, flying tests and ground
examinations can be conducted in the Club.

CAN I GAIN FURTHER RATINGS ON MY PPL?

The Club can conduct all training and testing required to gain an Instrument Meteorological
Conditions (IMC) Rating and the Night Rating. It can also often, by special arrangement,
arrange an introduction to formation or aerobatic flying.

LEARNING TO FLY
WHAT DOES THE PPL COURSE ENTAIL?

The PPL training at the Cranwell Flying Club is conducted in accordance with the European
Aviation Safety Agency (EASA) syllabus or the UK National Private Pilot (NPPL) syllabus. An
example of the EASA Part FCL(A) PPL syllabus broken down into typical individual lessons is
included at page 10. There is no limit to the length of time taken to complete the course. It is
beneficial to complete the course as quickly as is (financially) practical to remain in flying
practice and to avoid the need to do additional flying to revise previous lessons. None the
less, PPL students should reasonably budget for up to an extra 10 hours flying, particularly if
much of the course is planned over the winter when progress might be impeded by poor
weather.

DO I NEED A "STUDENT'S" LICENCE?

No licence is required to begin undertaking flying instruction. However, student pilots do need
a medical certificate before they may fly solo. Application for the EASA certificate can be
made through most Station medical officers and CAA approved GPs, and the certificate for
the National Licence may be signed by your own GP. A fee will usually be charged. The
certificate will normally remain valid throughout PPL training, but the validity period reduces
with pilot age. Application for the licence itself is made only once all training has been
completed. A club instructor can advise on the procedures, or the CAA website as a mine of
information at www.caa.co.uk .


6
WILL I NEED ANY SPECIAL EQUIPMENT?

No special clothing is required. Aircraft occupants need wear only normal clothing and
sensible shoes appropriate to the time of year. However, arms and legs should be covered
and natural fibres are recommended, Student pilots will need to purchase a pilot's logbook in
which to record their flying and which is ultimately presented to the CAA for the granting of the
licence. During the navigation phase of training, PPL students will need suitable maps, a
navigation ruler, a protractor, a mechanical navigation computer, a stopwatch and a clipboard.
Those items which cannot be borrowed can be easily purchased. This equipment will
naturally be used after you have been awarded your PPL so it makes sense to purchase
these early.

Student Pilots should seek advice as to what they need from a Club instructor as the course
progresses.

WHAT GROUND STUDY MUST I DO?

A certain amount of pre-flight and background study is needed in aviation. The PPL course
includes examinations in aviation, law, human factors, meteorology, navigation, radio
procedures, and aircraft technical knowledge. These examinations are mostly in a simple
multiple choice format and can be taken with one of the Club's qualified ground examiners for
a small fee. A detail of the study required in each subject is given in the syllabus. The Club
can loan much of the study material, however, many PPL students may find it helpful to
purchase their own books, which are written to complement the PPL course.

The aviation publisher Pooley's has published a series of guides written by one of the club's
instructors, which are also available through the club. Those wishing to study in more detail
may find Volumes One to Four of the Air Pilot’s Manuals series useful. These can be
purchased separately or as part of a PPL student package. Second-hand copies also crop up
quite frequently on e-Bay. The Club does not have the facilities in general to provide formal
ground school lessons but Club instructors are happy to give tuition on request. (Students
should make best use of those days when weather stops them from flying.)




7
WHAT ARE THE COSTS OF PPL TRAINING

The rough costs of EASA Part-FCL PPL (A) training are as follows, the overall price of flying
does vary with the fluctuating fuel costs*:

             Minimum 35 hours syllabus flying at £120* per hour            £4200
             Minimum 10 hours syllabus flying solo £105* per hour          £1050

             Medical certificate fee approx                                £120

             Ground examination charges 7 x £20                            £140

             PPL student pilots1 equipment (maps, protractor,              £120
             navigation computer, text books etc)

             Pilot's Logbook                                               £15

             PPL Licensing and Test Fees approx                            £250

             Membership                                                    £100

                                                      TOTAL                £5995

The above figure is only an estimate. The minimum training for the National PPL is less,
which may save up to 10 hours or more if you opt for the Light Aircraft Pilot Licence (LAPL).
Some expenditure on books and equipment may not be necessary as many items can be
borrowed. Much of the cost can be spread over a period of time. However, learning to fly on a
very limited budget may be a false economy in the long run. If flying lessons are infrequent,
additional flying hours and therefore expense are necessary to achieve the required level of
proficiency. Ideally, students should plan to fly not less than twice a month. Although the
overall cost may look high, training with the RAF Cranwell Flying Club is one of the cheapest
opportunities in the country to gain a PPL. Service personnel can reduce this personal cost
by applying for funding through the Enhanced Learning Credits scheme. The RAF College
Flying Club Ltd is a registered learning provider through ELCAS.

I HAVE GRADUATED FROM EFT – WHAT DO I NEED TO DO?

As it currently stands, until CAP 804 has been republished detailing the new service pilot
accreditation schemes, EASA and the CAA do not recognise your EFT course as training for
your PPL. This, we have been assured, will change in the very near future.

CAN I HAVE A TRIAL LESSON?

Before prospective flying students commit themselves to full membership and other expenses
they can book a trial lesson. They must register as a temporary member for the day, which
costs £5 in addition to the normal charge for the flight time. A 30 minute sortie is generally

8
suitable as an introduction to flying training.

I WOULD LOVE TO HAVE A PPL, BUT I MIGHT STRUGGLE TO PASS THE MEDICAL?

If you have no intention of eventually becoming an airline pilot or similar, flying at night, in
cloud, or outside the UK, you should look at the NPPL. To carry passengers you need to
demonstrate to your GP medical fitness roughly similar to that required for the issue of a
heavy goods vehicle licence. If you are prepared to only fly alone or with a safety pilot, a
lower medical standard might be accepted by the issuing authority. For the more elderly
pilot, the time between medicals is also greater, thus reducing the cost of maintaining your
licence.

CAN I BORROW TRAINING EQUIPMENT, BOOKS AND NAVIGATION KIT?

The Royal Air Force Flying Clubs’ Association (RAFFCA), has purchased a number of PPL
study kits that can be loaned to the Flying Club. These are generally only available to non-
commissioned junior ranks to help with the cost of learning to fly. Details of what is available
can be found on the RAFFCA website, www.raf.mod.uk/rafflyingclubs, through their
administration page. The loan equipment is held centrally at the RAF Waddington Flying
Club.

CAN I DO MORE THAN ONE LESSON IN ONE FLIGHT?

To ensure you gain maximum benefit from our instructors, we generally do no not merge
multiple lessons in one flight. This gives you time to consolidate your learning and provides
you with a structured, unrushed, comprehensive, enjoyable and safe lesson.

RAFFCA SAFETY MANAGEMENT SYSTEM
‘RAFFCASMS’
INTRODUCTION

Aviation safety has come a long way since the early days. Whilst modern aircraft and aircraft
systems are extremely reliable, there remains a need for all aviators and aviation
organisations to create and maintain an active culture of safety in every facet of their
operations. This includes the operations and members of the Service flying clubs overseen by
the Royal Air Force Flying Clubs’ Association (RAFFCA).

The RAFFCA Safety Management System (RAFFCASMS – pronounced as “raff-chasms”) is
designed to promote and maintain a positive safety culture in all areas of RAFFCA
operations. The SMS is not a crew-room coffee table document that belongs to the President,
Chairman and executive committee of RAFFCA. The SMS belongs to all RAFFCA Members
without which, and their complicit support, the safety goals and objectives of this system
cannot be realised.




9
WHAT IS A SMS?

An SMS is an integrated set of work practices, beliefs and procedures for monitoring and
enhancing the safety of all aspects of the organization – it is the bedrock to a good “Safety
Culture”. An SMS will not stop mistakes. However, it will recognise that human error is
inevitable and attempts to put defences in place for these inevitable errors before they occur.
Where the SMS does not prevent an incident or accident, the SMS will capture the lessons
learnt from that event and improve itself. As such, an SMS is a dynamic system.

WHY HAS THIS BEEN INTRODUCED?

Following the loss of Nimrod XV230, Mr Haddon-Cave QC recommended that military
operators took an enhanced responsibility for the safety and airworthiness of their aircraft and
flying operations. Under a “Duty Holder” construct, the newly formed Military Aviation
Authority (MAA) placed responsibility upon the Station Commander, the Air Officer
Commanding and the Chief of the Air Staff for risk management and assurance of flight
safety. Whilst, your Station Commander will not have Duty Holder responsibility for your
Flying Club’s aircraft, they do have a responsibility to ensure that you are safe to operate from
Crown Property. This is why the RAFFCA Safety Management System (RAFFCASMS) has
been developed; in order to assure your Station Commander that a suitable system is in place
and that you have an auditable framework to manage your risks.




10
               EXAMPLE PPL FLYING SYLLABUS FLYING HOURS
                 Title               Dual    Total   Solo    Total     IF         Remarks
                                             Dual            Solo

1    Familiarisation                 00:30   00:30
2    Effects of Controls 1           00:45   01:15
3    Effects of Controls 2           00:45   02:00
4    Straight & Level 1              00:45   02:45
5    Straight & Level 2              00:45   03:30
6    Climbing & Descending 1         00:45   04:15
7    Medium Turns                    00:45   05:00
8    Climbing & Descending 2         01:00   06:00
9    Slow Flight                     00:45   06:45
10   Stalling 1                      01:00   07:45
11   Stalling 2                      01:00   08:45
12   Spin Avoidance                  01:00   09:45
13   Circuits                        00:45   10:30
14   Circuits (Dual to Solo)         00:45   11:15   00:15   00:15           Air Law & Medical
15   Circuit Consolidation           00:30   11:45   00:45   01:00
16   Circuit Consolidation           00:30   12:15   00:45   01:45
17   Circuit Consolidation           00:30   12:45   00:45   02:30
18   Advanced Turning                00:45   13:30
19   PFL 1                           00:45   14:15
20   PFL 2                           00:45   15:00
21   Solo GH                                         00:45   03:15
22   Precautionary Landings          00:45   15:45
23   Instrument Flying (IF) 1        01:00   16:45                   01:00   HPL Exam
24   IF 2                            01:00   17:45                   01:00
25   IF 3                            01:00   18:45                   01:00
26   Navigation (Nav) 1              01:15   20:00
27   Nav 2                           01:30   21:30
28   Nav 3                           01:30   23:00
29   Nav 4 Solo                                      01:30   04:45           Flt Planning Exam
30   Nav 6 Radio Nav                 01:30   24:30                   00:30
31   Nav 5 Solo                                      01:30   06:15
32   General Handling                00:45   25:15
33   Nav 7 – X Country               02:30   27:45
34   Solo Qualifying Cross Country                   02:30   08:45           Nav Exam
35   Skills Test Revision A/R        01:00   28:45
36   Skills Test Revision A/R        01:30   30:15                           Met Exam
37   Skills Test Revision A/R                        01:30   10:15
38   Skills Test Revision A/R        01:30   31:45
39   Skills Test Revision A/R                        01:30   11:45           Aircraft Gen Exam
40   Skills Test Revision A/R        01:30   33:15                           RT& RT Practical

     TOTALS                          33:15                   11:45   3:30




11
USEFUL WEBSITE LINKS

E-Allocator                         - www.e-allocator.com

NPPL                                - www.nppl.uk.com

CAA Website                         - www.caa.co.uk

AIS (NOTAMS)                        - www.ais.org.uk

Weather                             - www.metoffice.com

RAF Flying Clubs’ Association       - www.raf.mod.uk/rafflyingclubs

WHERE IS THE FLYING CLUB?
29.     All visitors must report to the Guardroom for personal and vehicle passes before
entering the Station. Civilians should first notify the Flying Club for their intended time of
arrival. On becoming members of the Club, civilians must obtain permanent vehicle and
Station social passes from the Police Flight.
                                                       Main Entrance &
                                                         Guardroom




                                 Flying Club
     A17




12
MILITARY
MEMBERSHIP
APPLICATION
YEAR:
Surname..........................................................Forenames......................................................................

Rank........................................................Status: Student / NPPL / PPL / FI / EXAMINER /SOCIAL

Licences Held: PPL / BCPL / CPL / ATPL / AFI / FI / QFI / NIGHT / IMC / IR / TWIN / None

Service Number................................................................or retirement date.........................................

Address....................................................................................................................................................

...................................................................................................................................................................

Tel No (Home)...........................................................(Work)....................................................................

Email.........................................................................................................................................................

Date of Birth.................................................Post....................................................................................

Name & Address of Next of Kin.............................................................................................................

...................................................................................................................................................................

Tel No..............................................................Relationship....................................................................

Membership Applied for: FULL / MONTHLY / RECIPROCAL (Attach details of home club)

                                                                   DECLARATION
I hereby apply for membership of the Royal Air Force College Flying Club. I agree to abide by the Club Rules, aerodrome
and flying regulation and with any other rules, regulations and orders or by-laws that the Committee may promulgate from
time to time. I understand that the Royal Air Force College Flying Club Ltd is the name in which the Club trades.

I wish to become a member of the Royal Air Force College Flying Club Ltd. (A company limited by guarantee and not having
a share capital) and I request that my name be entered on the registration of members. I undertake to contribute in the event
of the Company being wound up while I am a member, or within one year of ceasing to be a member, for the payment of
debts and liability of the Royal Air Force College Flying Club Ltd, such an amount as may be required but not exceeding one
pound (£1)

I enclose my cheque to the value of £................................ Payable to ‘RAF College Flying Club Ltd’
(Correct payment must accompany this application to allow issue of valid membership card)

Signature of Applicant........................................................................... Date..........................................

FOR USE BY CLUB MEMBERSHIP SECRETARY
Added to Club Register of Members........................                                                Fee Correct?.............................
13
CIVILIAN
MEMBERSHIP
APPLICATION
YEAR:
Surname..........................................................Forenames......................................................................

Title........................................................Status: Student / NPPL / PPL / FI / EXAMINER /SOCIAL

Licences Held: PPL / BCPL / CPL / ATPL / AFI / FI / QFI / NIGHT / IMC / IR / TWIN / None

Service Number................................................................or retirement date.........................................

Address....................................................................................................................................................

...................................................................................................................................................................

Tel No (Home)...........................................................(Work)....................................................................

Email.........................................................................................................................................................

Date of Birth.................................................Occupation........................................................................

Name & Address of Next of Kin.............................................................................................................

...................................................................................................................................................................

Tel No..............................................................Relationship....................................................................

Membership Applied for: FULL / MONTHLY / RECIPROCAL (Attach details of home club)

                                                                   DECLARATION
I hereby apply for membership of the Royal Air Force College Flying Club. I agree to abide by the Club Rules, aerodrome
and flying regulation and with any other rules, regulations and orders or by-laws that the Committee may promulgate from
time to time. I understand that the Royal Air Force College Flying Club Ltd is the name in which the Club trades.

I wish to become a member of the Royal Air Force College Flying Club Ltd. (A company limited by guarantee and not having
a share capital) and I request that my name be entered on the registration of members. I undertake to contribute in the event
of the Company being wound up while I am a member, or within one year of ceasing to be a member, for the payment of
debts and liability of the Royal Air Force College Flying Club Ltd, such an amount as may be required but not exceeding one
pound (£1)

I enclose my cheque to the value of £................................ Payable to ‘RAF College Flying Club Ltd’
(Correct payment must accompany this application to allow issue of valid membership card)

Signature of Applicant........................................................................... Date..........................................

FOR USE BY CLUB MEMBERSHIP SECRETARY

Added to Club Register of Members........................                                                Fee Correct?.............................
14
Please give some background on your reasons for requesting to join...




Are there any additional skills/services that you can offer the club?




Sponsor’s Name (must be an existing club member) ...............................................................................


Sponsor’s Signature.................................................................................... Date......................................


15

				
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