Dog Ownership and Breeding Records by leader6

VIEWS: 6 PAGES: 6

									                           HOW TO USE THESE FORMS 


How to start these records. In the front of the book, allot one of the “Ownership Record” pages
to each dog you own and fill in the first five lines of Section A on each page. Whenever you
acquire a new dog open a page for it.

AKC rules require that each dog must be individually identified. Enter ID number on Line 8.
Nothing more is to be done on these pages until you transfer a dog, it dies or you mate it to
another.

You transfer one of these dogs. Fill in the last three lines, 6, 7, 8, in Section A of that dog’s
page. The page then becomes a complete and permanent record of your ownership of the dog.

A dog dies. Put a check mark in the box on line 6 of Section A of that dog’s page and show date
of death.

You mate one of these dogs. At the time of mating, make an entry on the first two lines of
Section B of the lower portion (Breeding Record) of that dog’s page. If the mating involves two
of your own dogs, then make such an entry on the page of each – your male and your female.
Notice that space is provided for six matings of each dog. That will be sufficient for the average
female. It will not be sufficient for an active stud dog. For such a dog, you may use additional
pages in the back of the section, showing only the dog’s name at the top of each such page.

Puppies are whelped by one of your females. On the page entitled “Litter Record,” fill in all
blank fields in the upper portion. Also fill in the first four columns on the page. They describe
each puppy by AKC puppy #, sex, identification, color and markings. It is suggested that you
describe every puppy whelped. If some are born dead, show that in the sixth column. Similarly, if
others die later, record that in the sixth column. Care must be taken to see that these sixth column
entries apply to the correct puppy – by sex and color and markings.

You register this litter. Enter the litter number on the upper portion of the page on which this
litter is described.

You sell or give away one of these puppies. Make another entry on this litter page, showing date
of transaction, name and address of the new owner, and the kind of papers you gave when you
delivered the puppy. Again, take care to make this entry on the line which describes this
particular puppy by sex and color and markings. Remember that the puppy must be identified in
writing for its new owner – either by delivery of the registration application, an endorsed
registration certificate or a bill of sale or memorandum which shows its parentage and date of
birth.

You register one or more of these puppies in your own name. On the line which describes this
puppy by sex and color and markings, enter its registered name and number in the last column.
And, since this dog has now become registered to you, open a page for it in the front of the book.

NOTE: The AKC recommends that you transfer litter information from this book to the pre-
printed Litter Record Sheet when you receive it from the AKC after registering the litter.
          REQUIREMENTS FOR COMPLETING 

              REGISTRATION FORMS

 The system of registering individual dogs from registered litters is based on a sep­
                                                                                          Regulations
 arate certification to AKC from each person or firm through whose hands the dog
 passes, whether as owner, dealer, agent, on consignment, or otherwise, certifying
 that the dog delivered by him is the same one described on the application, and that
                                                                                          for Record
 the dog was delivered by him directly to a named person or firm on a specified date.
 When the person who owns a litter at birth transfers ownership or pos­
 session of one of the unregistered dogs in the litter to some other person, he must
                                                                                          Keeping and
 complete the Blue sections on the Dog Registration Application form issued to him
 by AKC for the particular litter. These forms are invalid if signed in blank by
 the litter owner. He must enter the name of the person to whom he directly trans­
                                                                                          Identification
 fers ownership or possession and the date of transfer before signing the transfer
 certification. Even when requested to do so, he must never enter the name of any­
 one other than the person to whom he directly sells or delivers the dog. He must
                                                                                          of Dogs
 also enter the color, markings and sex of the individual dog on the face of the appli­
 cation.
 When a dog changes hands more than once before it is individually
 registered, each person through whose hands the dog passes must sign a sep­              Also Applies to
 arate certification, completing the Transfer Information section on a Supplemental
 Transfer Statement form (obtainable on request without charge from AKC) and              Foundation Stock Service
 attaching it to the Dog Registration Application. These forms, too, are invalid
 if signed in blank or if not fully and accurately completed.
 The owner who wishes to register the dog and have the Registration                       The regulations contained herein have been
 Certificate issued to him, completes the section, entering his choice of name on the     promulgated by the Board of Directors of the
 face of the dog application. If he bought directly from the original owner of the lit­   American Kennel Club under the provisions of
 ter, he then signs as the New Owner(s). If he bought from anyone else he completes       Chapter 4 of the Rules Applying to Registration
 the New Owner(s) Signature(s) section on the final supplemental form on which the
                                                                                          and Discipline for dog owners, breeders, dealers,
 Transfer Information and Former Owner(s) Signature(s) section have been com­
 pleted by the person from whom he directly obtained the dog. He then submits             pet stores and all persons or firms that sell,
 both or all the forms, attached together, to AKC with the required fee.                  give away, or sell on consignment dogs that are
 Transfer of a registered dog. The owner named on American Kennel Club                    registered or represented to be registrable with
 records and on the face of the Registration Certificate, must complete the transfer      The American Kennel Club.
 application on the back of the certificate, entering the name of the person to whom
 he/she directly transfers ownership or possession, and the date of transfer, before
                                                                                          Unless an individual breeds or disposes of his
 he signs it. If the dog again changes hands before application is filed to record the
 change of ownership, each person through whose hands it passes must complete             dog, the private owner of one or two dogs is
 a separate Supplemental Transfer Statement form and attach it to the Registration        not required to keep any record other than the
 Certificate. The final owner who wishes ownership to be recorded in his name signs       Registration Certificate issued to him by AKC®.
 in the New Owner(s) Signature(s) section on the last of the supplemental transfer
 forms and submits the application to AKC with the required fee.
 NOTE: No special forms are necessary for keeping the records, provided they meet
 all of the requirements enumerated in Sec. 2 of this pamphlet. The American Kennel
 Club, however, has prepared special blanks in book form for keeping these records:
                                                                                          Amended to August 2005
 Dog Ownership and Breeding Records and Dealers Record of Transactions                    Published by The American Kennel Club
 in Dogs.
 Persons who buy and sell dogs and who also keep and breed dogs will need both
 types of records. The keeping of such records as are provided for in these AKC
 forms will be considered sufficient under these regulations.
                    The American Kennel Club®
                              5580 Centerview Drive
                             Raleigh, NC 27606-3390
                               Tel: (919) 233-9767
                                 www.akc.org
RRRECS (6/06)                             4
1. GENERAL PRACTICES                                                                         B. Records to be kept by persons or firms who sell or give away dogs
 Each person covered by these regulations must follow such practices as, consistent          bred by others, including dealers, pet shops and persons acting as
 with the number of dogs involved, will preclude any possibility of error in identifica­     agents or brokers or selling on consignments:
 tion of any individual dog or doubt as to the parentage of any particular dog or litter.    For Each Unregistered Dog                     For Each Registered Dog
 Thus, if more than one dog is shipped to some new owner or if a number of similar           Breed                                         Breed
 dogs are kept in a kennel or pet shop, a system must be used, such as mark­                 Sex and color and markings                    Registered name
 ing, tagging, tattooing or microchipping each dog, which will preclude any                  Date of birth                                 Registration number
 possible error, and a record of the identifying information must be kept. If microchips     Litter number (when available)
 are used as the primary means of identification, a scanner must be present at all times     Names and numbers of sire and dam
 if there are more than 20 dogs over six months of age on the premises. Dogs sold at         Name of breeder
 auction must permanently be identified with a microchip. Bitches in season must be          And for All Dogs
 so segregated from males that there can be no doubt as to the identity of the sire of       Name and address of person from whom directly acquired
 any litter. Puppies from different litters must be so segregated, marked or identified      Date of acquisition
 that there can be no doubt as to the parents or age of a particular puppy, and the iden­    Name and address of person to whom directly sold or given
 tifying information must be recorded.                                                       Date sold or delivered, or date of death
2. RECORDS                                                                                   Date and type of papers given when sold or given away
  To provide a source of reference for registration or transfer applications which have     3. IDENTIFYING DOGS AT TIME OF DELIVERY
  been made or may later be made to The American Kennel Club, and to assure the             If properly completed AKC registration papers are not supplied with the dog when it is
  accuracy of such applications, certain minimum written records must be main­              shipped or delivered to someone else, the person delivering or shipping the dog must
  tained. When kept on a computer, a separate printed copy (hard copy) of all               furnish with the dog to the person acquiring it a bill of sale or other signed memoran­
  required records, apart from the computer or storage disks, must be available.            dum giving all of the identifying information listed below. A promise of later identifi­
                                                                                            cation is not acceptable.
  All required records must be made immediately when a dog is acquired
  and delivered, and at the time of mating, whelping or death. Records must be kept          For a Dog Not Yet Individually Registered        For a Registered Dog
  on forms devoted to that exclusive purpose and must be consecutive, accurate, up­          Breed                                            Breed
  to-date, and maintained for at least five (5) years after the dog has died, has been       Sex and color and markings                       Registered name
  sold, or has been given away. AKC Registration Certificates and applications, while        Date of birth                                    Registration number
  a source for records, are not in themselves considered records.                            Litter number (when available)                   Date sold or delivered
A. Records to be kept by owners and breeders.                                                Names and numbers of sire and dam
                                                                                             Name of breeder
1. The owner (and the lessee if a dog is leased) shall keep a record of each dog
                                                                                             Date sold or delivered
owned (or leased) which will show:
                                                                                             This identifying information must be supplied with the dog even though AKC
  Breed
                                                                                             papers are not yet available, and even to a person who takes the dog only for resale
  Registered name and number (or litter number if not registered)
                                                                                             as an agent or on consignment, and the same information must be passed on by
  Sex, color and markings
                                                                                             him when he disposes of it. (The only exception to this requirement is when there
  Date of birth
                                                                                             is a written agreement made between the parties when the dog is delivered speci­
  Names and numbers of sire and dam
  Name of breeder                                                                            fying that registration papers are never to be given.)
  Name and address of person from whom directly acquired                                    4. INSPECTION
  Date of acquisition                                                                        The rules provide that The American Kennel Club or its duly authorized represen­
  Date and duration of lease, if any, and when dog is sold, is given away, or dies:          tatives shall have the right to inspect the records required to be kept and the prac­
             Name and address of person to whom directly sold or delivered                   tices required to be followed by these regulations, and to examine any dog regis­
             Date sold or delivered or date of death                                         tered or to be registered with The American Kennel Club. Such examination may
             Date and type of registration papers given                                      include saliva, urine, hair, blood and examination by a veterinarian or other tests or
In addition, the owner (or lessee, if dog is leased at that time) shall keep the fol­        procedures at the discretion of The American Kennel Club.
lowing breeding records:                                                                     The American Kennel Club will also refuse registration to any dog where conditions
2. Whenever dog is mated to another dog:                                                     of these dogs and/or kennels do not meet the minimum standards, as set forth by
  Date and place of mating                                                                   The American Kennel Club. The American Kennel Club will also report these con­
  Names of persons handling mating                                                           ditions to the appropriate governmental or humane agencies.
  Registered name and number of dog to which mated                                          5. FREQUENTLY USED SIRES
  Name and address of its owner                                                              Every sire producing seven or more litters in his lifetime or producing more than
3. and (if a female) when resulting litter is whelped:                                       three litters in the calendar year must be “AKC DNA profiled.”
  Date of whelping                                                                          6. PENALTIES
  Number of puppies whelped by sex and by color and markings                                 The rules provide that The American Kennel Club may refuse to register any dog or
  Litter registration number                                                                 litter or to record the transfer of any dog for the sole reason that the application is not
  Date of sale, gift or death of each puppy so described                                     supported by the records required by these regulations.
  Name and address of person acquiring each puppy so described                               The rules also provide that the Board of Directors of The American Kennel Club
  Date and type of papers given when puppy is sold or given away                             may suspend from all privileges of The American Kennel Club any person who fails
  Registered name and number of each puppy registered by breeder                             to observe the above regulations.
                                            2                                                                                            3
Line            A. ownership record of individual dog (male or female)
       breed                                             registered name                                                           registration number or
                                                                                                                                   litter number if not registered
 1

       name and number of sire                                                            name and number of dam


 2

       date of birth                   sex                      color and markings


 3

       name of person from whom dog was obtained                                                                                     date obtained


 4

       address of person from whom dog was obtained                                                                 breeder


 5

                                     died Transferred date                 name of person to whom transferred
       final disposition of dog—
 6     mark ( X ) in appropriate
       box and give date in
                                              With
                                             Papers
                                                      Without
                                                      Papers

       space provided

       address of person to whom transferred                                                                                  dna profile number
                                                                                                                              (if available)

 7


                                                                                                                              dog identification tag,
       Place an X in the box       registration           registration     bill of sale        contract         other         tattoo number or microchip
        if you provided the         certificate            application
 8        papers indicated
         to the new owner.




                                                B. breeding record of above dog
        date of mating         name and registration number of dog mated with above dog              names of persons handling mating




        dna profile number (if available)             name and address of owner of dog mated




        date of mating         name and registration number of dog mated with above dog              names of persons handling mating




        dna profile number (if available)             name and address of owner of dog mated




        date of mating         name and registration number of dog mated with above dog              names of persons handling mating




        dna profile number (if available)             name and address of owner of dog mated




        date of mating         name and registration number of dog mated with above dog              names of persons handling mating




        dna profile number (if available)             name and address of owner of dog mated




        date of mating         name and registration number of dog mated with above dog              names of persons handling mating




        dna profile number (if available)             name and address of owner of dog mated
Litter Record                                                       Breed                                                                     Date of Birth
Dam's AKC Number                                                    Dam's Name                                                                Male Puppies
Sire's AKC Number                                                   Sire's Name                                                               Female Puppies
AKC Litter Number                                                   Owner of Sire                                                             Total Puppies
                            Microchip ID
                                           Disposition
                                                                                                                        New Owner
 AKC Puppy #        Sex    Type & Number
     Colors and Markings     Date      Date         Papers       Ltd?                                                 Name of Puppy
                          Or Tattoo Number
                         Deceased Transferred    Provided      Y/N    Name, Address, & Telephone
                                                                                           Application
                                                                                           Certificate
                                                                                           Bill of Sale
                                                                                           Application
                                                                                           Certificate
                                                                                           Bill of Sale
                                                                                           Application
                                                                                           Certificate
                                                                                           Bill of Sale
                                                                                           Application
                                                                                           Certificate
                                                                                           Bill of Sale
                                                                                           Application
                                                                                           Certificate
                                                                                           Bill of Sale
                                                                                           Application
                                                                                           Certificate
                                                                                           Bill of Sale
                                                                                           Application
                                                                                           Certificate
                                                                                           Bill of Sale
                                                                                           Application
                                                                                           Certificate
                                                                                           Bill of Sale
                                                                                           Application
                                                                                           Certificate
                                                                                           Bill of Sale
                                                                                           Application
                                                                                           Certificate
                                                                                           Bill of Sale

								
To top