Food Vendor Shire of Melton

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					                                           2012 Djerriwarrh Festival
                                     Food Vendor Application Form
                                                                                              Saturday 10 November 2012
                                                                                        Melton Recreation Reserve, Melton

            Please read the attached terms and conditions carefully. If you have any
          questions or require further information, phone the Events Officer on 9747 7200
                   Applications close strictly at 5pm, Friday 31 August 2012

1. Your details
Applicant’s name
Business or Group Name                                                                          ABN
Mailing address
Business address
Phone number                                                                      Mobile number
Email address                                                                              Web site
Event day contact person                                                          Mobile number
Public Liability Insurer                                                      Policy expiry date

2. Stall details
Please provide a description of the food and beverages to be sold, including prices

3. Site details
Number of sites required

Length required                                          Width                                       Height

Type of structure to be used

Power requirements                  10 amp              15 amp (please note: power supply is limited)

Number of outlets required

Appliances operating*
                                     * Please list all appliances that will be used, not just those plugged directly into power outlets

Please return your completed form and supporting documentation to:
Mail:                              Email:                                             Phone:
Events and Culture                                  9747 7200
PO Box 21,                         (max. file size: 10MB)                             Fax:
Melton VIC 3337                                                                       9743 9970
3. Site details continued...
Will you be using open fire, BBQ or LPGas?                                                           Yes       No

If yes, please provide details of usage*
           * Please note: ALL LPGas systems must comply with the Code of Practice for The Safe Use of LPGas at Public Events in Victoria

Have all your electrical appliances been tested and tagged?*                                         Yes       No

Do you require access to water?*                                                                     Yes       No

Do you have fire extinguishers and fire blankets with current test tags?*                            Yes       No

4. Temporary Food Permit
Food vendors are required to obtain a Temporary Food Permit from Melton Shire Council. Registration fees
apply. This permit is mandatory and is the responsibility of the vendor to ensure that they have the applicable
permit on event day.

Please contact Melton Shire Council’s Environmental Health Services Unit on 9747 7200 to determine whether or
not you require a Temporary Food Permit for this event.

5. Supporting documentation
Please complete the following checklist and ensure that you provide all the required supporting
documentation with your completed application form.

Checklist (please tick):
   Commercial food vendors: provide a copy of Food Act Registration Certificate (from your local Council)
   Non-commercial food vendors: a copy of the Temporary Food Permit Application that has been submitted
   to Environmental Health Services for approval, as well as relevant sections of the food safety program
   Please refer visit Melton Shire Council’s website for further information:
   Proposed menu and approximate price schedule
   An image or photo of your proposed stall set-up
   A copy of your public liability insurance Certificate of Currency – valid up to and including
   Saturday 10 November 2012

6. Less Waste and Litter Event details
Melton Shire Council constantly works towards minimising any negative impact our community have events on
the environment, in particular, in terms of waste reduction.
Our research and evaluation has shown that the majority of waste and recycling is generated at our events
comes from food and drink purchased and consumed on site at events.
Therefore, we ask for your commitment to assist us with better serving our environment by reviewing the
packaging you use when selling your products.
Please note that the following items cannot be used at any Melton Shire Council community events:
     polystyrene products
     plastic bags or
     soft plastic wrapping.
On the following page, is a list of alternative products we would suggest you use instead of the prohibited
items. Please tick the box for each item you wish to use on event day, or provide a description of alternatives, if
Alternative packaging checklist (please tick all applicable)
Food and Drink on sale          Less Waste Alternative (Recyclable)
Drinks: Hot                     Paper Cup with handle
                                Wooden stirrer
Drinks: Cold                    Plastic Code 1,2,3,4,5,6,7
                                Paper Cup (recyclable)
                                Refillable Drinking
                                No Plastic Straws
                                Paper Straws (recyclable)
Food                            Paper Plate (recyclable)
                                Paper bag (recyclable)
                                Serviettes (recyclable)
Hot Chips                       Paper Cup (recyclable)
                                Paper bag (recyclable)
Cutlery                         Corn Starch Cutlery
Plated Meals                    Paper Plate (recyclable)
                                Card board Noodle Box (recyclable)
Fairy Floss                     Wooden Stick
Fish and Chips                  Paper Plate (recyclable)
Hamburger                       Paper Clam (recyclable)
Hot Dog                         Paper bag (recyclable)
Fruit Salad                     PET Cup (code 1)
Ice-cream / frozen yogurt       Edible Cone
                                Serviettes (recyclable)
                                PET Cup (code 1 plastic)
Kebab                           Wooden Skewer in Paper Bag (recyclable)
Falafel                         Serviettes (recyclable)
                                Paper bag (recyclable)
Pies                            Paper bag (recyclable)
Pizza                           Cardboard Pizza Box Paper bag (recyclable)
Baked Potato                    Cardboard Clam Paper bag (recyclable)
Sausages                        In bread or Serviette Paper bag (recyclable)
Sandwiches                      Serviettes (recyclable)
                                Paper bag (recyclable)
                                Grease Proof paper (recycable)
                                PET (Code 1 plastic) Containers
Sausage Rolls                   Paper Bag (recyclable)

If you are planning to use alternative forms of packaging, please provide details below
7. Principal’s Indemnity
The applicant agrees to abide by all terms and conditions attached and to indemnify and keep indemnified
the Principal, its servants and agents, from and against all actions, costs, claims, charges, expenses, penalties,
demands and damages whatsoever that may be brought or made or claimed against them, or arising from my
performance or purported performance of its obligations and directly related to the negligent acts, errors or
omission by the applicant and their involvement with the 2012 Djerriwarrh Festival.

Signature of applicant                                                                                          Date

Privacy Statement: The personal information requested on this form is collected for the use of Council reference and identification. To
ensure confidentiality, the information collected from this form will only be used to provide access to facilities and opportunities. In
accordance with our privacy policy we will not provide this information to a third party, institution or authority except where required to by
law or other regulation

8. Payment details
All applications will be reviewed after Friday 31 August 2012 and confirmation will be issued to successful
Payments will be processed within 4 weeks after confirmation.
Receipts will be provided.
All fees listed are GST INCLUSIVE.

Number of sites required                 Commercial                   Total cost: ($325.00 per commercial site)             $

Number of sites required                 Community                            Total cost: ($80 per community site)          $

                                                                                              Total amount (inclusive)      $

Payment method

    Cheque or Money Order (make payable to: Melton Shire Council)

    Please debit my credit card
   Card type                         Visa                 Mastercard
   Credit card number                                 /                           /                       /
   Expiry date                              /                                 Amount      $

   Cardholder’s name                                                             Cardholder’s signature

   OFFICE USE ONLY                                                                                       Date                Initial
   Public Liability Insurance Certificate of Currency. Expiry date checked.           Yes     No
   Food Act Registration Certificate. Expiry date checked.                            Yes     No
   Copy Temporary Food Permit Application. Expiry date checked.                       Yes     No
   Successful confirmation letter sent                                                Yes     No
   Total payment received                                                             Yes     No
   Payment at CSU. Ledger #8252.910.918                                               Yes     No
   Temporary Food Permit Application Approved by Environmental Health                 Yes     No
   Receipt of payment sent to customer (1 x attached to form)                         Yes     No
   Unsuccessful letter sent                                                           Yes     No
9. Terms and conditions
1.   Sites will be available on Saturday 10 November 2012 for the sale of quality food and beverages
2.   Trading hours on Saturday 10 November 2012 is 12.00pm – 10.00pm (These times may be subject to change)
3.   All applications are subject to a selection process with applications closing at 5pm, on Friday 31 August 2012.
     Notification to successful applicants and final payments will then be made within 4 weeks. Unsuccessful applicants will
     also be notified within this time
4.   In regard to fees, a commercial food vendor is an individual and/or business, which sell goods regularly or occasionally
     and uses generated profits for personal or business gain. A community food vendor is an organisation selling goods
     who uses profits or proceeds generated for charitable fundraising purposes
5.   It is the vendors’ responsibility to provide all equipment & facilities necessary
6.   Note that food vendor sites will sit together and may be situated on a grassed area
7.   All sites must clearly display food and beverage prices. These prices must not be heavily inflated. All items must be well
     presented and must remain within the boundaries of your site
8.   Food vendors must at all times comply with all laws, regulations and requirements of local Government and other
     statuary authorities
9.   The food vendor must not transfer, sub-let, assign or in any other manner or form dispose of its space leased from the
     Festival. No vendor will be permitted to operate within the festival precinct without prior arrangement with the festival
10. The festival will not accept any responsibility for the safety of any article or product of any kind brought by the food
    vendor into the Djerriwarrh Festival
11. The food vendor hereby indemnifies the festival and holds the festival harmless in respect to all costs, claims, demands
    and expenses to which the festival may in any way be subjected to as a result of any loss or injury to any person or
    company including members of the public, the staff or authorities, the festival or stallholders, employees, servants,
    agents and invitees howsoever caused as a result of any act, neglect or default by the food vendor. Food vendors with
    staff must have the appropriate WorkCover policies in place
12. The festival shall not be responsible for any loss of any nature including monies paid to the festival, suffered by any food
    vendor from any restrictions or conditions which prevent the construction, erection, completion, alteration or
    dismantling of any stall or exhibit or for the setting or removal of any products, exhibits and/or van or for the failure of
    any services available to the food vendor, or for any cancellation or restriction in opening hours at the Djerriwarrh
    Festival as a result of any circumstances not within the direct control of the Festival
13. The food vendor must at all times conduct their display, stall or van so not as to interfere with any other food vendor.
    Any decision of the festival in this regard shall be final and binding. The festival reserves the right to remove the
    Stallholder and its exhibition at their cost
14. The food vendor may not conduct lotteries, raffles or competitions without the consent of the festival committee
15. The display, sale or distribution of counterfeit or illegal goods is not permitted nor is the display, sale or distribution of
    religious or political material
16. The Festival reserves the right to alter the layout, plans and positions of the displays food vendor and/or van sites if, in its
    opinion, any alteration is desirable for the benefit of the Djerriwarrh Festival as a whole
17. The Djerriwarrh Festival is an alcohol free event
18. Without the written consent of the festival, the food vendor shall not use any microphone, sound amplification or
    musical instrument. If allowed, noise levels will be subject to or set at the festival’s discretion
19. The festival shall have the right to postpone or amend the time the Djerriwarrh Festival is held to any other time which, in
    the opinion of the festival, is more suitable for the Djerriwarrah Festival and will not be responsible for any loss
    occasioned thereby. The failure of any electrical generating or other equipment or vans at any and all times during the
    course of the Djerriwarrah Festival, the festival shall not be held responsible and will not be responsible for any loss
    occasioned thereby. The festival shall further have the right to alter the opening times, closing times duration of the
    Djerriwarrah Festival and will not be responsible for any loss occasioned thereby
20. Food vendors acknowledge that all rights in relation to any photographs, films, videos or sound recording of the
    Djerriwarrh Festival, or any part thereof including the entertainment stage(s) or performers, are the exclusive property of
    the Festival and that without the written consent of the festival no food vendor is able to make any photograph, film,
    video or sound recording. Food vendors hereby consent to and authorise the festival to make and use any
    photograph, film, video or sound recording of the Djerriwarrah Festival or any part thereof, including any part of any
    food vendor’s display, demonstration, stall or van
21. Any food vendor causing any damage to the environment or any building surroundings will be fully liable for any costs
    incurred. Strictly NO use of stakes/ tent pegs will be permitted to secure marquees, canopies or any other infrastructure
9. Terms and conditions continued

22. Any food vendor causing damage and/or loss to and of any part of the stall signage or infrastructure supplied by the
    festival or any of the festival sponsors, stall frame and/or covering material or to any furnishings and/or electrical
    equipment provided by the Festival through the appointed equipment hire company/electrical contractor will be fully
    liable for any costs incurred for the repair or replacement of the damaged and/or lost equipment
23. The festival is not responsible for any warranties, promises or agreements made by food vendors in relation to food
    vendors or their products

24. The festival reserves the right to reject any application
25. Please be aware that Melton Shire Council will commission professional photography for the Djerriwarrh Festival. Your
    photo may be taken during the course of the event; any images captured will not be used for commercial purposes.
    Images taken at the Djerriwarrh Festival may be used in future Council or event publications and promotional material

Electrical Supplies
   All electrical requirements and usage must be listed on your application form
   Only tagged and tested appliances and leads are allowed (non tagged and tested appliances and leads may be
    confiscated and returned after the event)
   All leads must be off the ground using appropriate devices
   Any electrical installation must be checked by the festival’s qualified electrical contractor. Stallholders are responsible
    for any possible damage used by any break in power supply
   No extra generators are to be used unless discussed in advance and approved with Events and Culture
   Readily inflammable materials are not to be used in the decorating of your site or in the construction of same and all
    fire safety rules must be followed. Also, no toxic waste or fumes should emit from your site

Requirements for Gas Usage
   All Mobile Catering vehicles using gas must have a valid Energy Safe Victoria compliance plate or interstate equivalent
   Stallholders using gas cylinders are required to comply with Energy Safe Victoria’s Code of Practise for the Safe Use of
    LPGas at Events and must complete the Gas Safety Self-Checklist for Caterers, Food Outlets and Others at Major Events
    (Energy Safe Victoria) prior to the start of the Festival

Plumbing Requirements
   The festival will supply access to water if requested and available. Stallholders must notify the festival of water
    requirements prior to the event. All non contaminated water must be disposed of in the festival’s nominated waste
    water area. No oils or contaminated products should be disposed of on site

   Food vendors are not permitted to bump out earlier than official trading hours. Times will be confirmed closer to the
   Stock can only be wheeled to your stall during the festival operating hours. There is no direct access to food vendors by
    vehicles. Bump in and bump out times will be provided closer to the event
   A Vehicle Pass will be provided to food vendors

Safety and Staffing
   Food vendors must have in place appropriate occupational health, safety and risk management procedures
    throughout the event, and must ensure any products comply with relevant Australian Standards. Food vendors must
    ensure that the stall is properly staffed and maintained for the duration of the advertised operation hours of the Event.
    The festival will not be responsible for the loss of any goods or cash throughout the festival

   Commercial food vendors must provide a copy of their ‘Food Act Registration Certificate’ with the application
   Non-commercial food vendors must apply for a ‘Temporary Food Permit Application’ through Environmental Health
    Services at Melton Shire Council

   It is compulsory for all food vendors to have their own Public Liability. A copy of your Certificate of Currency must be
    provided with your application. (Not less than $10 million) Applicants will not be considered if they do not have the
    required insurance cover

Less waste and litter event
   Council has adopted a Less Waste and Litter policy and therefore requires all food vendors to support this policy.
    Please refer to the attached less waste and litter information
   You must manage your own waste. We prefer that you take all waste (such as packaging boxes) away with you. If you
    use the garbage and recycling bins provided, all cardboard boxes must be broken down and only recyclable items
    are put in the recycling bins. Sites are to be kept and left in a clean and tidy manner

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