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					             MODULE A - ADMINISTRATIVE

                              SUBMODULES
          A1. Tools and Resources
          A2. Codes and Standards Products
          A3. Membership Maintenance
          A4. Honors and Awards
          A5. Publishing Codes and Standards




ASME S&C Training Module A3                    0
                                REVISIONS
  DATE           SLIDE                             CHANGE
    7/10/07          19       First sentence revised.
                  19 Notes    First answer revised.
                  23 Notes    Second bulleted item revised.
                  24 Notes    First bulleted item revised.

   12/15/11           2       Added new revisions sheet
                    5&6       Revised titles and notes
                      7       Added contributing members
                      8       Revised title for clarity
                      9       Revised title for clarity and first bullet
                     10       Added policy names to notes and revised title
                     11       Revised title and notes
                     12       Revised title, slide and notes including consolidated of
                              information from former Slide 11 and 12
                    13        Added Slide and Notes on Contributing Members
                    14        Revised notes
                    15        Title revised
                Formerly 15   Slide deleted, there are no longer options for Standards
                              Committee Officer Elections
                    16        Slide revised to add timing of ballots
                    17        Notes and officer term limits were added
                Formerly 17   Former slide 17 “Nominating Committee” deleted
ASME S&C Training Module A3                                                              1
                                REVISIONS
  DATE           SLIDE                             CHANGE
   12/15/11          20       Title and notes revised to add contributing members
  Continued          22       Revised to note that interest classification does not apply
                              to contributing members
                     23       Added Contributing Members, supplemental forms and
                              revised PAF policies to include Policy 15.9 to slide and
                              notes
                     24       Conformity Assessment confidentiality agreement added
                              and revised notes
                Formerly 26   Slide deleted, it was redundant to Slide 24
                     26       Pop Quiz #3 moved from Part IV to Part III
                     28       Added 5 year term and Policy 15.9 to Slide and notes
                     29       Revised notes entirely
                     33       Revised notes
                 34 and 35    Revised C&S to S&C and Codes and Standards to
                              Standards and Certification
                     36       Revised titles
                     37       Updated links and added Policy 15.9




ASME S&C Training Module A3                                                                 2
A3. Membership Maintenance
                              OBJECTIVES

    This submodule will
      – Review the organization and administration of
         S&C Committee membership




ASME S&C Training Module A3                             4
                              AGENDA

    I. Types of Committee Membership
    II. Officer Elections
    III. Appointment of Individual and Contributing
         Members of the Committee
    IV. Appointment of Delegates
    V. Membership Records




ASME S&C Training Module A3                           5
         I. TYPES OF COMMITTEE MEMBERSHIP




ASME S&C Training Module A3                 6
                      COMMITTEE STRUCTURE

    • Consensus Committee
       – The group composed of the individual members
         of the Standards Committee

    • Standards Committee
       – The consensus committee plus delegates and
         contributing members




ASME S&C Training Module A3                             7
                        INDIVIDUAL MEMBERS

    • Requirements
       – Technically qualified
       – Participate as individuals not representatives
       – Duties
          • Consider subjects brought for action
          • Vote on proposals
          • Contribute expertise
          • Advise on personnel
       – May participate via attending meetings,
         correspondence, telephone or other electronic
         means



ASME S&C Training Module A3                               8
                              ALTERNATES

     • Alternates for Individual Members
        – Attend meetings or vote on ballots
        – Proposed by member, subject to approval of the
          committee and board
        – Same category of interest as member or interest
          class that maintains balance
        – Acts for member in member’s absence
        – Has the privileges of the member
        – Alternate’s vote only counts if member didn’t
          vote
        – Service ends at member’s request or
          return/resignation of member


ASME S&C Training Module A3                                 9
                              REPRESENTATIVES

          – Intended to act on the member’s behalf at a
            meeting
          – Proposed by member, subject to approval by the
            Committee Chair
          – Must have already signed or must sign
            Participation Acknowledgement Form
          – May only vote on actions other than standards
            actions
          – Service ends at conclusion of meeting at which
            the individual is representing the member




ASME S&C Training Module A3                                  10
                              DELEGATES

         – Not required to be technically qualified
         – Participate as individuals representing a group
           outside of the US or Canada
         – Each group represented shall be a recognized
           organization within its country.
         – The method for selecting a prospective delegate
           is at the discretion of each group.
         – The appointment of a delegate may be limited in
           scope relative to the charter of the standards
           committee, as determined by the consensus
           committee.



ASME S&C Training Module A3                                  11
            DUTIES OF DELEGATES AND THEIR
                     ALTERNATES
    • Duties of Delegates
       – Vote on first consideration recorded votes on
         standards actions
       – Contribute expertise of the group
       – May participate via attending meetings,
         correspondence, telephone or other electronic
         means

    • Alternates for Delegates
       – Delegates are permitted to appoint alternates, to
         vote in place of the delegate on standards
         actions



ASME S&C Training Module A3                                  12
                     CONTRIBUTING MEMBERS

         – Technically qualified
         – An individual non-voting member
         – Review and Comment vote on all standards
           action ballots
         – Contribute expertise
         – May participate via attending meetings,
           correspondence, telephone or other electronic
           means
         – Attendance at meetings is optional
         – Not assigned an interest classification




ASME S&C Training Module A3                                13
           STANDARDS COMMITTEE OFFICERS

         – Chair
            • Presides at meetings
            • Elected
         – Vice Chair
            • Presides in absence of Chair
            • Elected
         – Secretary
            • Standards Committees, Boards – appointed
              from Directorate; non-voting
            • Subordinate groups – Secretary may be a
              member




ASME S&C Training Module A3                              14
                        II. OFFICER ELECTIONS




ASME S&C Training Module A3                     15
  STANDARDS COMMITTEE OFFICER ELECTION

    • Begin 6 months before expiration of incumbent’s term
    • Weighted Ballot Method
       – Secretary submits to members the names of those who are
         qualified and willing to serve. Members may be excluded
         from this list if requested.
       – Secret Letter ballot
       – Member assigns numbers to choices
           3 = First choice
           2 = Second choice
           1 = Third choice
       – Run-off ballot for two top scoring candidates
       – Winner: candidate with highest total
       – Subject to Supervisory Board approval


ASME S&C Training Module A3                                        16
                              OFFICER TERMS

    • Chair and Vice Chair
       – 3-year term
       – Terms of Chair and Vice Chair should coincide
       – No more than two consecutive, three year terms
         shall be held in each office.
       – Limit may be exceeded for special
         circumstances, i.e. no other qualified candidate
         who is willing to serve.
       – Special circumstance are subject to approval by
         at least 2/3 of the cognizant supervisory board
         members.


ASME S&C Training Module A3                                 17
                              POP QUIZ #1

    The Chair’s term is scheduled to end in
    June of next year.

    1. When should the process of electing a new Chair
       begin? _______
    2. How many officer positions will probably have to
       be filled for this committee? _______




ASME S&C Training Module A3                               18
                              POP QUIZ #2
                              (Extra Credit)

    Which of the following are NOT voting
    members of a Standards Committee?

    a.   Chair
    b.   Vice Chair
    c.   Secretary
    d.   Members
    e.   Alternates serving for a member
    f.   Other alternates




ASME S&C Training Module A3                    19
    III. APPOINTMENT OF INDIVIDUAL AND
 CONTRIBUTING MEMBERS OF THE COMMITTEE




ASME S&C Training Module A3              20
                    INTEREST CLASSIFICATION

    •   Definition
         – Identifies interest of member’s primary source of
           support
         – Must be approved
         – Examples
               • Manufacturers
               • Users
               • Regulatory
               • General Interest




ASME S&C Training Module A3                                    21
                    INTEREST CLASSIFICATION

    •    Purpose
          – Used to ensure balanced representation
          – Requirements:
            • Safety Standards: not more than 1/3 from any
              single category
            • Product standards: no majority
            • Member/Alternate must be same category or
              alternate shall have an interest classification
              that maintains the required balance.
            • Not required for Contributing Members




ASME S&C Training Module A3                                     22
            APPOINTMENT OF INDIVIDUAL AND
               CONTRIBUTING MEMBERS
    • Process
       – Applicant completes Personnel Form (PF-1)
           • Some Committees require additional
             supplemental forms or resumes
       – If applicant’s first appointment to a S&C
         Committee:
           • Receives Society Policies on
                   –   Ethics (15.7)
                   –   Conflict of Interest (15.8)
                   –   Policy Against Discrimination(15.9)
                   –   Society name, etc. (14.6)

              • Receives PAF form
              • Required to return signed PAF form (cont’d)

ASME S&C Training Module A3                                   23
            APPOINTMENT OF INDIVIDUAL AND
               CONTRIBUTING MEMBERS
    • Process continued
       – Committee votes on membership either in a
         meeting or by membership ballot after
         considering:
              • Committee needs
              • Applicant qualifications
              • Interest category
         – Once approved, next higher committee votes on
           recommended appointment
         – Appointed for 5 years
         – Conformity Assessment Committee Members
           must complete a signed Confidentiality Form

ASME S&C Training Module A3                                24
           REAPPOINTMENTS/ TERMINATIONS/
                   RESIGNATIONS
    • Reappointments
       – At the discretion of the committee
    • Terminations
       – Chair must review members annually
       – Chair may recommend termination
       – Member may appeal
    • Resignations
       – Member should notify committee at earliest
         possible time




ASME S&C Training Module A3                           25
                              POP QUIZ #3

    You work for an equipment manufacturer
    and serve on a committee whose
    standards affect your company’s
    equipment. You are considering as an
    alternate a friend who works for a user of
    your company’s equipment.

    1. Would this be a good choice? _______
    2. Why or why not? _______




ASME S&C Training Module A3                      26
             IV. APPOINTMENT OF DELEGATES




ASME S&C Training Module A3                 27
                    INTEREST CLASSIFICATION

    •   Delegates
         – Delegates are classified in accordance to the
           predominant interest of the delegate’s group, for
           information only.
         – The classification will not be used in determining
           whether the committee has balanced
           representation.




ASME S&C Training Module A3                                     28
                APPOINTMENT OF DELEGATES

    • Process
       – Each group recommends an individual to
         represent them.
       – The group also provides an explanation of their
         interest in participating.
       – Delegates are sent PF-1 application and Society
         Policies 15.7, 15.8, 15.9 and 14.6 and are
         required to sign PAF
       – Next higher committee votes on recommended
         appointment
       – Appointed for a term not to exceed 5 years


ASME S&C Training Module A3                                29
           REAPPOINTMENTS/ TERMINATIONS/
                   RESIGNATIONS
    • Reappointments
       – At the discretion of the committee
    • Terminations
       – Chair must review delegates annually
       – Chair may recommend termination
       – Committee should contact Delegate’s group
         prior to termination
       – Delegate may appeal
    • Resignations
       – Delegate should notify committee at earliest
         possible time

ASME S&C Training Module A3                             30
                    V. MEMBERSHIP RECORDS




ASME S&C Training Module A3                 31
                      MEMBERSHIP RECORDS

    • ASME Database
       – Data on all S&C volunteers
       – Standard Reports
          • Committee Rosters
          • AS-11 Online Personnel Directory




ASME S&C Training Module A3                    32
                      MEMBERSHIP RECORDS

    • Committee Rosters
       – Produced for each committee
       – Gives, for each committee member
          • Contact Information
          • Membership Expiration Date
          • Interest Classification Code




ASME S&C Training Module A3                 33
                      MEMBERSHIP RECORDS

    • AS-11 Online Personnel Directory
       – Contact information for all S&C volunteers
       – Fully searchable database
       – Listing by committee
       – Committee charters
       – Continuously revised

            NOTE: Members can correct contact information
            on ASME website




ASME S&C Training Module A3                                 34
                              POP QUIZ #4

    You are considering applying for
    membership in a S&C committee.

    1. Where would you look to find the committee’s
       charter?
       a. ASME database
       b. Committee Roster
       c. AS-11
    2. What is the first step to gaining membership?
       ______




ASME S&C Training Module A3                            35
                              SUMMARY

    I. Types of Committee Membership
    II. Officer Elections
    III. Appointment of Individual and Contributing
         Members of the Committee
    IV. Appointment of Delegates
    V. Membership Records




ASME S&C Training Module A3                           36
                              REFERENCES
   – Personnel Form (PF-1 Form)
      • http://cstools.asme.org/csconnect/public/MemberPro
        file.cfm
  – ASME Society Policies (incl. P-15.7 on Ethics, P-15.8 on
    Conflict of Interest, P-15.9 Policy Against Discrimination
    (including Discriminatory Harassment) and P-14.6 on
    Society Name, Seal, Emblem, Initials, Titles,
    Identification, and Certificates)
      • http://www.asme.org/about-asme/governance/asme-
        society-policies
  – AS-11
      • http://cstools.asme.org/csconnect/CommitteePages.c
        fm?View=AS11
  – Update Contact Information Button on My Profile Tab
      • http://cstools.asme.org/csconnect/index.cfm?ViewTa
        bMode=ContactInformation

ASME S&C Training Module A3                                      37

				
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