Dear Principal / Head of Institution by Br0M5X




Thank you for enquiring about an application for accreditation. This
letter provides applicants with an outline of the initial application
process and its various requirements.

1. Letter of Intent (E&A IS2) and a Sworn Declaration (E&A IS3)

Umalusi’s mandate, as articulated in the General and Further
Education and Training Quality Assurance Act, (GENFETQA, Act 58 of
2001), provides for, among other things, the quality assurance of
independent schools that:

Offer provision for qualifications that Umalusi certifies and whose
assessment Umalusi quality assures.

In real terms this means independent schools that:
    implement the Revised National Curriculum Statements
       (Grades R-9)
    conduct the Common Tasks for Assessments in grade 9
    implement the National Curriculum Statements (Grades 10-12)
    write the national examinations, leading to the new National
      Senior Certificate, currently the Senior Certificate.

In order for Umalusi to establish if your school falls within its quality
assurance scope, you are required to send a letter of intent (see
attached template) to Umalusi for its consideration. The letter of intent
must be accompanied by the following:
    a non-refundable administration fee (See attached schedule for
      fees and payment options)
    a sworn declaration (see attached template): This is meant to
      ensure that the information provided in the letter of intent is

Once submitted, your letter of intent and sworn declaration are
evaluated to determine whether or not your school falls within
Umalusi’s quality assurance scope. If the school does not fall within
Umalusi scope, it will be informed accordingly.

The school may request a review of the decision by completing the
appropriate form (E&A IS7) (See section 6 for guidance on how to
apply for a review.)

If your school falls within Umalusi’s scope, it is invited to apply for
provisional accreditation.

2. Application for accreditation
The accreditation process is divided into two phases namely,
provisional accreditation and full accreditation. Provisional
accreditation may be granted after completion of Self-evaluation
Part A while full accreditation is only granted after completion of Self-
evaluation Part B.

In applying for accreditation independent schools falling within
Umalusi scope of quality assurance are required to submit the

2.1 Application for accreditation:
The application form for Independent Schools (E&A IS4a) must be
completed in full, signed by the principal/head of institution or the
owner of the school, and must also have an official school stamp. In
order to assist schools in completing the application form, they are
provided with a Guideline for Completing the Application Form for
Accreditation (E&A IS4b).

2.2 Self evaluation report: Part A
The self-evaluation report and all its components must be submitted
with the application form. This report is intended to help independent
schools in evaluating their compliance with the provisional
accreditation criteria. The self evaluation report includes the following:
    A self-evaluation of compliance: The school evaluates its
      compliance level against a minimum standard for each criterion.
      A template is provided for this exercise.
    An improvement plan: Ideally all schools should comply with
      the provisional accreditation criteria in all respects. However,
      where this is not the case an improvement plan serves to
      identify and highlight areas of non-compliance. The
      improvement plan requires the school to indicate areas for
      improvement and the envisaged target date(s) for completion. A
      template is provided for this exercise.
    A portfolio of evidence: This is made up of the specified
      evidence to support the school’s compliance claims against the
      provisional accreditation criteria.

Schools are provided with the template Self-Evaluation Report for
Independent Schools (E&A IS 5a) and a guideline Self–Evaluation
Guideline (E&A IS5b) to assist them in completing the Self Evaluation
Report and portfolio.

2.3 Accreditation fee: The accreditation application must be
accompanied by the accreditation fee. The fee covers the cost of
evaluating the application form, the self evaluation report and the
portfolio. (See attached schedule of fees and payment options)

2.4 Application for programme approval: This process applies
only to schools that offer programmes and qualifications outside the
general school curriculum (the national school curriculum is already
approved). Generally such programmes lie in the area of vocational /
occupational qualifications quality assured by the Education and
Training Quality Assurors (ETQAs) vested in Sector Education and
Training Authorities (SETAs). Schools applying for such programmes
to be approved must fill in the Application for Programme Approval
form (E&A IS 6) and submit it along with the application for

2.5 Programme Approval fee: A fee is charged for every
programme or part programme for which approval is sought.
(See attached schedule of fees and payment options)

Please note that your application form, self evaluation report and
portfolio will not be processed if they are not accompanied by the
requisite payment.

   3. Desktop evaluation
Upon receipt of an application form, self evaluation report and a
portfolio of evidence, Umalusi evaluates the submission in accordance
with the appropriate criteria. Based on the level of compliance and the
quality of the evidence provided by the school, the evaluator(s) would
recommend a site inspection. Providers who are judged as needing
further development or where further /additional evidence is required
will not qualify for the site inspection. If the application is turned
down, the school may request a review of the decision by completing
the appropriate form (E&A IS7). (See section 6 for instructions on
how to apply for the review of a decision)

4. Site Inspection
The main objectives of the site inspection are to verify the authenticity
of the self-evaluation report and portfolio of evidence, and to establish
the basis for one of the following recommendations:

      Six months provisional accreditation with conditions:
       Schools needing considerable support and development and low
       compliance levels or emerging providers would fall in this
       category. The “conditions” will be related to the meeting of all
       the compliance criteria within a specified time. Providers with
       this status will be closely monitored and encouraged to comply
       with the accreditation criteria. Provisional accreditation will
       only be extended for a second period of 6 months providing they
       make the necessary progress. Should they fail to make the
       necessary progress, provisional accreditation will lapse and the
       provider will have to reapply. Such schools may also be reported
       to the registering body for non-compliance.

      Three-year provisional accreditation with conditions:
       Schools in this category will have met most of the compliance
       criteria but still need to improve compliance to meet all criteria.
       The conditions will relate to meeting the outstanding
       compliance issue within the three year period during which they
       will be monitored. At any time during this stage a provider may
       be selected for full accreditation.

      Three-year provisional accreditation as accreditation
       candidate: This means that the provider complies with the core
       provisional accreditation criteria in all respects and is ready to
       begin with the self-evaluation Part B leading to full
       accreditation. The provider must qualify for a full accreditation
       site inspection during the three year period.

It must be noted that independent schools that do not meet the
requirements qualifying them for at least provisional accreditation for
6 months will be supported and monitored to ensure compliance.
However, continued non-compliance will be reported to the provincial
department of education where they are registered for investigation
and possible sanction.

5.     Full accreditation: Once a provider has been granted
provisional accreditation for three years and has reached the required
level of compliance they may proceed to Self-evaluation Part B which
will ultimately result in an extended site visit and may lead to full
accreditation. The full accreditation process is discussed in detail in
the Framework for Institutional Accreditation and Monitoring in General
and Further education and Training which is available on the Umalusi

6. Applying for the review of a decision:
Should a school wish to apply for the review of a decision the
appropriate forms should be completed as indicated previously and
the submission directed to the Chief Executive Officer of Umalusi.
Submissions must be made in writing within two months of the final
decision being made and must be accompanied by the requisite fees
(See attached schedule of fees and payment options)

We trust that the above information provides clear information on the
initial requirements for accreditation. Should you have any further
queries please feel free to call or email us at the numbers provided

Yours sincerely

Eugenie Rabe (Mrs)
Senior Manager: Evaluation and Accreditation

Enq: Chaile Makaleng

Tel. No.: 012 349 1510 X 216
Fax No.: 012 349 1511


                  EDUCATION AND TRAINING
                 (Effective as from 1 May 2007)

In terms of section 13 (1)(c) of the General Further Education and
Training Quality Assurance Act (Act No. 51 of 2001) the Council may
levy fees in respect of services rendered.

Activity                       Fee               Remark
Evaluation of Letter of Intent R200-00           Non-refundable Administration fee for
(incl. Sworn declaration)                        determining scope of Provider and credit
Processing of application and    R950-00         Administration fee for processing
Evaluation of Portfolio of                       applications +
Evidence                                         Professional fee for evaluation of portfolio of
Applies only to FET colleges:    R350 per        Professional fee for evaluation of portfolio of
Evaluation of qualifications     qualification   qualifications and programmes – the fee is
and programmes for prov          submitted       per qualification
Single site providers:           R2500-00        Per site visit (excludes travel and
Compulsory verification site                     accommodation – in the case of a
visits OR                                        compulsory visit Umalusi carries the cost of
Support site visits on request                   travel and accommodation – if on request
                                                 this is for the cost of the provider)
Multiple site providers          Head office     Applicable when provider is applying for
Compulsory verification site     R2500-00 +      more than one site of delivery. (Excludes
visits OR                        R1500-00 per    travel and accommodation – in the case of
Support site visits on request   site            a compulsory visit Umalusi carries the cost
                                                 of travel and accommodation – if on request
                                                 this is for the cost of the provider)
Monitoring                       R950-00         Annual administration fee for processing
                                                 self-evaluations +
                                                 Professional fee for evaluation of self-
                                                 evaluation reports + compulsory annual
                                                 provider workshop
Program Approval Referral R350-00                Fee for each qualification evaluated or

Additional Workshops             R200-00 +       Additional optional provider workshops or
                                 costs (venue,   seminars
                                 Per delegate
Request for review of            R350-00         Non refundable fee


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