MINUTES OF THE ANNUAL GENERAL MEETING OF NUN MONKTON PARISH COUNCIL - DOC by JdaU3Rk4

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									                           NUN MONKTON PARISH COUNCIL

MINUTES OF THE PARISH COUNCIL MEETING HELD AT NUN MONKTON
SCHOOL AT 7.45 PM ON WEDNESDAY 15 SEPTEMBER 2010

PRESENT: Cllrs. E Gamble (Chairman), C Ashby, R Watkin and D Wood. Also present were
two members of the public, District Councillor Martin Leather and the Clerk, Mr J Mackman.

PUBLIC PARTICIPATION ON TOPICS CONTAINED IN THE AGENDA
None.

10.079 – TO RECEIVE DECLARATIONS OF INTEREST IN ITEMS ON THE AGENDA
None.

10.080 - TO RECEIVE APOLOGIES FOR ABSENCE
Apologies for absence had been received from County Councillor John Savage.

10.081 - TO CONFIRM THE MINUTES OF THE PARISH COUNCIL MEETING HELD
ON 21 JULY 2010
The minutes of the meeting held on 21 July 2010, having been circulated and read, were
accepted and signed as a true record.

10.082 – TO RECEIVE THE CLERKS REPORT ON
(a) Progress on refurbishing the seat near Apple Tree Farm
It was reported that the seat had been refurbished and the work done well.

(b) Progress on refurbishing the village pump
    It was reported that the pump had been refurbished.

10.083 - FINANCE
(a) To receive a financial statement
The Clerk presented a detailed report showing the actual income and expenditure for the current
financial year for the period to 15 September 2010. The report reflected the receipts and
payments below. The bank balances at 15 September were:

Current Account                                                                          £500.00
Business Money Manager Account                                                         £4,790.43

(b) To agree accounts for payment (net of VAT);
599     Open Spaces Society              Subscription                                    £40.00
600     Mazars                           External audit fee                             £135.00
601     Ken Falkingham                   Seats and pump refurbishment                   £280.00
602     James Mackman                    Salary – August & September                    £260.54
604     James Mackman                    Expenses                                        £11.04

(c) To receive a report on income received
HSBC                                     Bank interest                                     £0.76

It was agreed that the £5,000 easement money should be applied retrospectively towards the
£6,177 cost of the new pavement.



                                      Page 1 of 4                       NMPC 15 September 2010
10.084 - TO NOTE CORRESPONDENCE RECEIVED BY THE CLERK.
10.084.1- The Clerk either read or referred to the following items of correspondence
(a) HBC – Confirmation that the Parish Council can now co-opt a new Councillor
(b) HBC – Notice of a 4% increase in the Grounds Maintenance grant for 2010/11
(c) NYCC - Waste PFI meeting notice - 22 September

10.084.2 - It was noted that the correspondence received since the July Parish Council meeting,
as listed below, had been circulated to the Councillors
(a) Clerk & Councils Direct - September 2010 - Issue 71
(b) CPRE - Countryside Voice, Summer 2010
(c) CPRE - Fieldwork, August 2010
(d) Harrogate & Ripon CVS - Funding Bulletin, Care in Action etc
(e) HBC - Scores on the doors star rating scheme
(f) North Yorkshire Fire & Rescue Authority - Corporate Report 2010/11
(g) No Need For Nuclear - Letter
(h) Rural Action Yorkshire - Country Air - Summer 2010
(i) thehedgeman - introductory letter
(j) York & North Yorks Waste Partnership - Love food hate waste poster

10.085 - THE GREEN
(a) To note the response of two owners of the verges adjacent to the proposed cattle grid
Councillor Watkin has yet to contact the second owner and ask for the document to be signed.
(Action Councillor Watkin)

(b) To note progress on the interpretation board for the Green
Councillor Ashby reported that the artwork is now with the printer who will produce a sample
within the next week. The Clerk is to ask HBC how much Commuted Sums money can be set
against the cost of the interpretation board. (Action Clerk)

(c) To consider the quotations for work on the lime tree on the Green
Three quotations had been received for felling the lime tree on the Green. It was agreed that
although the tree was reportedly suffering from ganoderma fungal decay it looked healthy at the
moment. It was resolved not to fell the tree for the time being but to monitor the tree to see if its
appearance deteriorates. Councillor Wood volunteered to have the fungus tested. (Action
Councillor Wood)

(d) To consider resurfacing the tracks
It was reported that Pedels had suggested that limestone fines be laid on the tracks. Fifteen
tonnes laid over two days would cost £983. It was resolved to accept the quotation.

(e) To consider refurbishing the notice board
It was agreed that the notice boards should be sanded down and restained. Given that Ken
Falkingham had made such a good job of the seats and pump refurbishment it was agreed that he
should be asked to quote for the work. (Action Clerk)

(f) To consider asking the Drainage Board to adopt the ditch that runs from Croft House to Lea
     House
It was noted that when the Drainage Board had cleaned out the Mill Syke ditches recently the
ditch from Croft House to its junction with Mill Syke had not been cleaned. Enquiries had



                                       Page 2 of 4                        NMPC 15 September 2010
revealed that the Drainage Board had not cleaned out the ditch as it hadn’t been adopted by
them. It was agreed that the Drainage Board be asked to adopt the ditch. (Action Clerk)

10.086 - TO CONSIDER PLANNING MATTERS
(a) To consider the following planning application
  Ref: 10/03294/FUL – Erection of 2 No objections
  first floor extensions at Sweethills
  House by Mr Chris Stoney.



(b) It was noted that the following applications had been permitted by Harrogate Borough
    Council:-
 Ref: 10/01438/FULMAJ – Erection of egg production building at Widdington Grange Farm
   by Nun Monkton Estate.
 Ref: 10/02929/FUL – Erection of two-storey and 2 single-storey extensions at 8 South View,
   Pool Lane by Mr Lee Dwight.

(c) It was noted that the following applications had been refused by Harrogate Borough
    Council:-
 Ref: 10/02473/FUL – Erection of single-storey side extension (revised scheme) at White
   Swan House by Mr James McKelvie
 Ref: 10/02476/LB – Listed building application for erection of single-storey side extension
   with 2 roof lights at White Swan House by Mr James McKelvie.

(d) It was noted that the following application had been withdrawn:-
 Ref: 09/05301/FUL – Erection of 1 dwelling to replace caravan (Site Area 10.2ha) at Harness
   Raceway, Pool Lane by Mr Michael Welling.

10.087 - TO DISCUSS BURIAL GROUND MAINTENANCE AND TO CONSIDER
BURIAL GROUND FEES
(a) It was agreed that the hedge round the Burial Ground should be cut. Councillor Watkin is to
    ask the Priory Estate to carry out the work. (Action Councillor Watkin)

(b) The Clerk gave details of the charges of a number of other Burial Authorities including
    Harrogate Borough Council and Rufforth Parish Council. After discussion it was agreed
    that all charges should increased by 10% which makes a standard burial plot £275 and an
    interment £100. The new fees will come into effect on 1 October 2010.

10.088 – TO RECEIVE A REPORT FROM THE NEIGHBOURHOOD WATCH CO-
ORDINATOR
The Neighbourhood Watch Co-ordinator reported that there had been no crime in the village
since the last meeting. The police had stopped and cautioned four drivers for speeding in the
village and that this would appear to have had a knock-on effect as speeding in the village had
decreased.

10.089 – TO DISCUSS PROGRESS ON THE PARISH COUNCIL’S WEBSITE
PRESENCE
It was reported that Chris Scott had produced a specification for the website that Richard Harpin
had agreed. It is anticipated that the website will be up and running in approximately six weeks
time.


                                      Page 3 of 4                      NMPC 15 September 2010
10.090 – TO RECEIVE A REPORT ON THE PROBLEM WITH DRAINAGE IN NEW
LANE
District Councillor Martin Leather said that the Agricultural Land Tribunal is now considering
the problem of the drainage in New Lane and will arrive at a conclusion at some time. It was
reported that HBC had sent a camera into the drain in a couple of places and that a blockage had
been found. It was resolved that no action be taken until the Land Tribunal has made a decision.

10.091- TO RECEIVE REPRESENTATIVES’ REPORTS
No reports.

10.092 – TO RECEIVE DISTRICT AND COUNTY COUNCILLORS’ COMMENTS (IF
PRESENT)
District Councillor Martin Leather reported that
 The LDF consultation on village development is being sent out in October.
 There will be a meeting of the NYCC Highways Department (Area 6 Starbeck) at Whixley
   Village Hall on 25 October

10.093 – TO CONSIDER MINOR MATTERS AND ITEMS FOR THE NEXT AGENDA
Minor Matters
None.

Next Agenda
Newsletter, Village Plan review, production of interpretation board leaflets.

10.094 – TO NOTE FORTHCOMING MEETINGS
None.
   Date of            Meeting                 Venue/ Time           Councillors
   Meeting                                                           Attending
22 September Waste PFI & Winter Old Swan Hotel, Swan
             Maintenance presentations Road, Harrogate/ 4.00pm
11 October   Group        2      Parish Arkendale      Community Gamble
             Consultation               Hall,     Moor      Lane,
                                        Arkendale/ 6.30pm
25 October   NYCC highways - Area 6 Whixley Village Hall/
             Starbeck                   7.00pm

10.095 – TO AGREE THE DATE OF NEXT MEETING
The next regular meeting of the Parish Council was confirmed as Wednesday 17 November 2010
at 7.45pm.

The meeting formally closed at 9.18pm


Chairman…………………………….                                           Date…………….…………….




James Mackman, Clerk 22a Long Ridge Lane, Nether Poppleton, York, YO26 6LX
Telephone 01904 781752 - Fax 0871 4331325 - email jmackman@tesco.net

                                       Page 4 of 4                       NMPC 15 September 2010

								
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