FOREST HILL SCHOOL COUNCIL MINUTES OF MEETING HELD NOVEMBER 7th, 2005 Attendance: Barbara White, Nancy Bailey, Emily McMillin, Laurie Crosson, Michele Tkachenko, Coleen Stewart, Nadine Carr, Sue Jackson, Jane Hay, Anthony Rauws and Janine Peck The Intermediate Enrichment Group (Laura Bailey, Blaire Muir, Eamonn Corrigan, Larissa Taylor and Kevin Nixon) led by Megan McColm kicked off the meeting with a truly inspiring Global Action presentation entitled “From Me to We”. The presentation focused on the plight of children in the world, with a special lens on the children in Sierra Leone. The group’s goal is to: Educate the school Raise an awareness Raise $ (not fund-raising but consciousness-raising and conscience-raising) After presenting the idea to Coleen Stewart, the group presented the plan to the teachers at their Staff Meeting. A kick-off assembly will be held Tuesday, November 15th for all students, and will explain their goals and their calendar of activities. A copy of the Calendar of Activities will be attached to the minutes. Congratulations on an excellent presentation! A proposal was made that Coleen approach the teachers to discuss forgoing “Christmas Presents” from students and instead, promote a donation/sponsorship of another community through the Global Action initiative. A letter to all students (customized from each teacher) would explain their support of the Global Action initiative and details regarding taxable donations/income tax receipts will need to be finalized. In addition Coleen is to add the Global Action initiatives to the Fund-raising Plan. Motion made by Laurie Crosson and seconded by Anthony Rauws. The Minutes from the October 3rd meeting were reviewed. The electronic distribution of minutes is working well and the process will continue. Motion to accept the minutes was made by Jane Hay and seconded by Michele Tkachenko. Motion carried. A list of council members was distributed, with changes/additions being made. This list will be distributed via e-mail to all council members Both Nancy Bailey and Emily McMillin represented Forest Hill Public School by attending the Chairs’ Orientation Meeting held October 27th. The purpose of the meeting was to provide general information, standards, networking and resources for Chairs. Please refer to www.edu.gov.on.ca for any questions you may have regarding school council information. Midhurst Mile Update – Nancy Chung has once again volunteered to organize this excellent family fun and fund-raising event to be held in May of 2006. Last year’s event raised $965.00 towards the FHPS track.. More details will follow in the upcoming months. PRINCIPAL’S REPORT: Field Trip Report: A copy of the report is attached. The document was reviewed and further investigation or action is required in the following areas: What is the purpose for the Grade 6 overnight trip? Should overnight trips be limited to Grade 8 students only as a final reward for completing school? Is there an opportunity to reduce expenses by bringing experts in to the school instead of incurring transportation expenses, etc. (specifically a replacement for the Grade 6 overnight trip) A teacher rep will present a monthly update/overview at each council meeting The field trip report will be tabled for the December meeting. EQAO Results: A copy of the report is attached (2 selected pages). Coleen reviewed the document with council. Coleen will request that a PM SERT person and other related reading programs coordinator attend a future meeting REPORTS: Financial Report: The Financial Report was distributed. However, a number of questions were tabled that couldn’t be answered as Val Brown was unable to be in attendance. We will defer these questions and acceptance of the report until December’s meeting. Variances to be investigated by Coleen include: Reporting period Balance of $2,321.27 in the Quebec Trip account Entries in Field Trip accounts to be reconciled Location of pop machine revenue Review Track account – specifically the $2,500.00 2nd installment from the Lion’s Club and $965 from Midhurst Mile Fundraising Report: Barbara White (Fundraising Chair) was thrilled to inform council that gross sales totaled $34.000.00 – approximately equal to last year’s efforts. QSP informed us that usually the first year’s sales would drop by approximately 20 % in the next year, but the students and their families managed to maintain this excellent result. The net deposit to Forest Hill should be approximately $12,000.00 with funds going towards the Track initiative. In addition, a bonus cheque of $1,200.00 was received from QSP as a “two-year signing” commitment. A special thank you to Nancy Bailey, Lisa Church, Nancy Zahgi and Jane Hay for their support processing all the orders and preparing the financials for QSP. Teacher’s Report: Due to the overwhelming workload with report cards, the teacher representative wasn’t in attendance at this meeting, but will resume participation in December. NEW BUSINESS: Track update: Terry Arnio will provide a track update at December’s meeting. Items to review will include: Fundraising to date Next steps Projected on-going maintenance requirements (to be considered for additional fundraising requirements) Presenting… “The Jane Hay Show”… aka “The Forest Hill Follies” Dates for the variety show will be April 6th and 7th Dress rehearsal during two assemblies will be held on the Tuesday before January 25th will be the “Audition Workshop” (it teaches students how to audition) Auditions will be held the week of February 13th (dates to be announced) More details will follow in December including request for volunteers Code of Behaviour: New “suspension” plans are underway in Simcoe County. Coleen will investigate these new developments with her contacts at the board and will report in December. Community Representative: Emily McMillin was approached by a high school student proposing membership on the council as a Community Representative. In return, he would like to receive credits towards Community Hours. The council would like a letter from the individual describing his input, qualifications and stating his commitment to Forest Hill. To be reviewed at the next meeting. NEXT MEETING: Monday, December 5th 2005 at 7:00pm in the library. Please forward any agenda items to Nancy, Emily or Coleen by November 25th. Meeting adjourned at 8:55 p.m.
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