Twin Bridges Lightning Youth Hockey Organization Serving by jennyyingdi


									                       Twin Bridges Lightning Youth Hockey Organization
                             Serving Madison County, IL & North St. Louis County, MO

                       CLUB FUNDRAISING POLICY AND FAQs

Granite City Amateur Hockey Association (a.k.a. “Twin Bridges Lightning Youth Hockey” or “TBL”) has
contracted with Levy Premium Foodservice Limited Partnership (“Levy Restaurants”) for the privilege of
staffing concession stands at Events at the Scottrade Center. Levy Restaurants pays TBL 10% of the
proceeds earned at each concession stand staffed by TBL volunteers.

All revenues received from Levy Restaurants are TBL funds for the benefit of the club and its membership.
As in the case of Bingo, the club recognizes the value contributed by those members that work these
fundraising events and in the case of Bingo and the Scottrade Center, TBL has a system for allocating to
members credits based on a defined measurement scale (described below). Neither TBL nor Levy
Restaurants employ, intend to offer employment, or in any way privately contract with those that
choose to volunteer their time to work at the Scottrade Center.

TBL believes that this is an exciting opportunity for our membership to help make playing hockey for TBL
more affordable. It also requires considerable efforts from volunteers to coordinate schedules, track the
financial aspects of this opportunity, and ensure that TBL complies with all aspects of our contract with
Levy Restaurants. The opportunity to volunteer as part of this program is a privilege that TBL extends to
those members that comply with all Levy Restaurants and TBL policies. Because the mistaken actions of
one individual can jeopardize this opportunity for all of the membership, the TBL Board reserves the
absolute right with or without cause to refuse any individual the opportunity to volunteer for an Event and
the absolute right with or without cause to withdraw the organization from participation in the program.

In order to assist members in participating in these opportunities and to reduce the number of questions
fielded by our volunteers, TBL is providing the following list of frequently asked questions. We realize
that not every possible scenario is addressed below and the TBL Board may from time to time revise this
list of FAQs in order to better serve our membership. Specific questions or concerns may be directed to
our volunteer coordinators; the names and phone numbers are listed below (please respect the time of our
volunteers and only contact them for questions or issues not addressed below.)

All prospective workers must sign and date this form. Your signature validates that you have read
and understood the TBL Scott Trade policy.

                                            Scottrade Center
                                       Frequently Asked Questions

What will I be asked to do if I volunteer for an Event?

Volunteers are responsible for staffing one or more concession stands at Scottrade Center Events.
Responsibilities include arriving on time, remaining for the entire Event, serving food and beverages,
collecting money, and interacting with the Event patrons. One person is required to arrive early and do an
inventory. One person handles the cash. We prepare the booth – set up the soda fountains, stock supplies,
fill nacho trays and popcorn containers. During the event we work the cash registers and keep supplies
filled. After the event we clean up and are released after an inspection of our area.

When do I need to be there and how long will I work?

Volunteers must arrive 1 hour before doors open for the Event. The inventory person must be there 1.5 - 2
hours before the doors open. Volunteers must remain until the concession stand coordinators release you
(you cannot leave early and expect to receive credit for having worked the event). Because there are a
variety of Events and time for the Events, please make sure that your schedule is flexible so as to ensure
that you can work the entire time of the event (i.e. overtime games, longer than expected concerts, etc.)

Can I work when I want and is there a limit?

You can work as many Events as you like. TBL may not have a booth at every Event. We need a
minimum of 5 people to staff a booth and some events have too many volunteers and we will not be
selected. You must be 21 to work these events.

Is there any training?

You must take the alcohol awareness training before you work. This training is available on the internet.

What do I wear?

You must wear black pants with a belt loop. Black shoes are required. Workers must purchase a baseball
cap and shirt. Shirts must be tucked in. Men may not wear earrings. Women may only wear one earring
in each ear. Your appearance should be professional. If TBL receives complaints about your appearance,
the TBL Board may prohibit you from working.

What if I sign up and can’t make the event?

You must call the person that coordinated the event ASAP. Failure to show up causes others to do extra
work and does not reflect well on the organization. A no-show will result in a one month suspension
from working Scott Trade events. A second no show will remove you from the list of workers for
that year. Levy reserves the right to charge TBL $50 per no show. TBL will not be responsible for
this fee and it will become the responsibility of the person who does not show to pay the fee.

What do I get for working? What is a credit?

All proceeds (cash payments, credits, or other benefits) inure exclusively for the benefit of TBL and its
members. Any private benefit received by a member of TBL arising from or as a result of services
performed by such member shall be according to rules or regulations set forth by TBL, but in no event shall
any benefit be deemed compensation to said member. TBL will not make cash payments to its members
out of proceeds received from Events and members agree that they have no claim of right to any cash
proceeds earned by TBL from Events.

TBL will record a “credit” for each dollar received from Levy Restaurants, Inc. as consideration for
services performed by TBL members at Events. Credits will be held in a separate account for each member
until the expiration date for that credit based on the measurement scale set forth below.

If I get tips what do I do with them?

All tips will be turned into the TBL stand lead. The lead is designated for every event. They will be
divided equally among all workers and the money will be turned into their respective team

How are credits earned?

Credits are earned by working one or more Events at the Scottrade Center.

Can I work Monday nights?

No. TBL offers Bingo as a fundraiser on Monday nights.

How are credits divided between workers?

For any given event, TBL workers may be assigned to one or more concession booths. TBL will sum the
total credits earned by all TBL workers at the event. TBL will divide these credits, less TBLs share, by the
total number of TBL workers that work that event.
In the past, members earn between $40 and $120 per Event, however credits will vary by event and are
strictly a function of the proceeds received from the Event.

Levy has mandated that all NPOs provide their own stand leads. The stand lead position requires
you to be there 30 minutes earlier than stand workers. You will perform inventory as well as an
inspection of the stand and order supplies. At the end of the shift you will input inventory counts and
wait for verification. With the increased responsibility and time you will receive 1.5 times what a
normal stand worker receives. Supplying our own stand lead will give us 20% more in profits so all
workers will benefit.

If you are late 30 minutes or more to an event you will be penalized on a sliding scale. For example,
if you are one hour late and the event is 5 hours you will get 80% of a total share in the funds. The
rest will be distributed evenly among the other workers.

How does TBL share in Fundraising credits?

TBL as a club will keep $25 per booth and per Event worked. If TBL has workers but we are not
awarded a booth TBL will not receive the $25.

Where does the money go?

All money earned at Events will be payable to TBL. TBL will record a liability payable on its balance
sheet for all credits awarded to members. Proceeds earned by TBL will be applied to the club’s cash funds
to be used for operating expenses.

How can credits be used by members?

TBL will maintain a separate payable account for each member that earns credits at Events. Members can
use their credits for the following:

         a.       Regular season ice fees for Twin Bridges Lightning Hockey (GCAHA).
         b.       UPHL or CSDHL league fees payable by the team manager
         c.       Regular season team dues payable to a TBL rostered team manager
         d.       TBL Sponsored Summer Conditioning Ice
         e.       TBL Sponsored Tournaments (i.e. Summer 3x3 tournament)
         f.       TBL Sponsored Skills Clinics
         g.       TBL Jerseys
         h.       TBL Team Tournaments including hotel fees

All regular season ice fees for Twin Bridges Lightning Hockey and all UPHL or CSDHL league fees must
be paid prior to the use of Scottrade credits for any other purpose. Credits are non-refundable and have no
cash value. Any unused monetary value associated with credits reverts to TBL. For example, if credits
are used against regular season team dues, any unused portion of the dues up to the amount of
credits used reverts to the individuals TBL account.

Are Credits Transferrable?

While anyone can volunteer to work at the Scottrade Center (subject to certain training and policies of Levy
Restaurants and TBL), any credits granted to volunteers must be designated for the benefit of a rostered
TBL player or for the benefit of the club. Credits are not transferrable outside of the immediate family
(brothers or sisters) of the rostered TBL player for whose benefit they were originally designated.

Credits that remain unused on August 31st of the second year following the year earned revert to TBL to be
used at the discretion of the TBL Board of Directors. For example, credits earned on December 31, 2009
will revert to TBL on August 31, 2011 if they remain unused. Credits earned on January 31, 2010 will
revert to TBL on August 31, 2012.

How soon after working an event can I use my credits?

Credits are available for use within two months from the date of the Event. This delay is a result of the
time it takes for Levy Restaurants to remit a check to TBL and for TBL to record and track the credits.
Team Managers will be instructed not to accept promises to pay based on future unearned credits.
In order to signup and work events at Scottrade you will need to sign and return this document. Please
return the document to your team manager or scan a signed copy and email to

To view the current TBL Scottrade Events:

Website:          (there is no www. in front of the address)
Password:                  lightning1234

The event schedule is a read only document and can not be changed by the members. If you want to signup
for an event or need to remove yourself from and event you must email one of the following contacts.

Tony Evanoff

Janell Kahl

Disciplinary Policy
In order to keep Scottrade Events fully staffed, a viable option to help reduce your fees for TBL Hockey,
the following rules will be followed and enforced.
    1) If you are unable to work the time you committed to, 48-hour notice by phone and email to the
       contacts listed above is mandatory so they can find a replacement. We understand emergency
       situations are unavoidable, but we depend on you and you still must call.
    2) Conduct detrimental to the success of the Scottrade program:
       1st offense; will result in a one month suspension from working Scott Trade events and possible
       fine of $50.00 if assessed by Levy Restaurants.
       2nd offense; will have you reported to the TBL Board of Directors and you will be removed from
       the list of workers for that year and possible fine of $50.00 if assessed by Levy Restaurants.
       3rd offense; will have you removed from any future participation at Scottrade Events and a
       forfeiture of all accrued credits to TBL.
Conduct detrimental includes but is not limited to:
No-Show, Late Arrival, Leaving Early, Inappropriate Dress, Work Ethic (refusal to complete assigned
duties, lack of participation in duties or insubordination)
I have read and understand these guidelines.

______________________________                                 ____________
Signature                                                         date

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