Children _ Families First Commission of San Mateo County.doc

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					                    San Mateo County Children & Families First Commission
                                                     MINUTES
                                                   March 25, 2002

                                        Peninsula Community Foundation
                           1700 S. El Camino Real, Suite 100 (Large Conference Room)
                                                 San Mateo, CA
Present:
        Commission Members: Maureen Borland, Patricia Bresee, Floyd Gonella, Richard Gordon, and
                             Christine Kennedy
        Youth Commissioners: Justin Fuselier and Stephanie Woodrow
        Staff:                  Debby Armstrong, Jessica Mihaly, Kris Perry, and Maricela Watt
        County Counsel:         John Beiers
        Consultants:            Colette Fanning and Nancy Frank
Absent:                          Amy Liew, Margaret Taylor, and Jim Fox

1. Call to Order
     The meeting was called to order by Floyd Gonella at 4:38 p.m.

2. Approval of Agenda
     Maureen Borland requested that agenda item #12 be amended to remove the Human Services Agency
     request.
     Agenda item #9 to be postponed for the next Commission meeting in April, 2002.
     MOTION: A motion for approval of the agenda, with an amendment to agenda item #12 to remove
             the request from Human Services Agency, and deletion of agenda item #9, was made by
             Richard Gordon and seconded by Pat Bresee. Motion carried.

3. Persons Wishing to Address the Commission
          Priscilla Santos, from Teen Mom and Mom to be Support Group, requested for the Commission to fund
           projects to address the need for housing, transportation, child care, and job skills training for teen
           parents.
          Lindsay Mitchell, from Teen Mom and Mom to be Support Group, talked about housing for teen
           parents. She presented the idea of an apartment complex for teen parents only. She envisions having
           child care in the complex. The teen parents would take turns working at the center. The apartment
           complex would also have a cafeteria and a convenience store managed by teen parents who reside in
           the complex.
          Sylvia Barber, from Teen Mom and Mom to be Support Group, talked about the need for transportation
           for teens. She presented the idea of starting a company to provide free transportation to teen parents
           who need it. They would hire teen parents to drive busses to pick-up mothers and their babies to go to
           appointments, to the store, to school, and to job training; design special bus passes, for young parents,
           to ride for free, if no other transportation is available; to have a program that provides free driver
           training for teens.
          Jane Prieto, from Teen Mom and Mom to be Support Group, talked about child care. Jane said that
           teen parents are not able to work or to go to school due to a lack of affordable child care. She is asking
           the Commission to fund programs that provide affordable/quality child care.
          Lidia, from Teen Mom and Mom to be Support Group, talked about having a Program that can work
           with the Teen Mom and Mom to be Support Group to look at their needs and help them succeed and be
           able to give back to their community.
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Dr. Gonella asked the members of the Teen Mom and Mom to be Support Group to consolidate their thoughts
and ideas and give them to the Commission staff in writing, to keep for the Commission’s records.
Maureen Borland asked to talk to a representative of the group, since the Human Services Agency is working
on some projects that might address some of their needs.

4. Approval of Minutes of the February 25, 2002 Meeting:
   MOTION: A motion for approval of the February 25, 2002 meeting minutes was made by Pat Bresee
           and seconded by Richard Gordon. Motion carried.

5. Public Hearing for the California Children and Families Commission 2001 Annual Report Pursuant
   to Health & Safety Section 130140H
   Dr. Gonella opened the Public Hearing for the California Children and Families Commission 2001 Annual
   Report Pursuant to Health and Safety Section 130140H.
   There were no comments from the public or Commissioners on this agenda item.
   Dr. Gonella closed the Public Hearing for the California Children and Families Commission 2001 Annual
   Report Pursuant to Health and Safety Section 130140H.

6. Announcements
   Mr. Gordon announced that the Board of Supervisors would like to Appoint Patricia Miljanich to fill the
   vacancy left by William Ayres retirement. Supervisors Jerry Hill and Richard Gordon interviewed 3
   applicants and are making a recommendation tomorrow, at the Board of Supervisors Meeting, for Patricia
   Miljanich. She is currently a member of the Community College Board, and is also involved with the Court
   Appointed Special Advocate Program in this County.

7. Approval of Policy Specifying the Process for Placing Items on the Agenda
   The Commission does not currently have a formal process for putting items on the agenda. Dr. Gonella
   wants to ensure that a process is in place.
   John Beiers indicated that it is a good idea to have a written policy for placing items on the agenda and it is
   very common to have this as part of the policies of a Commission.
   Dr. Gonella suggested rewording the policy presented to read as follows:
   “This policy sets forth the process for how items are to be placed on the Commission agenda. Any
   Commission member who desires that an item be placed on a regular Commission agenda shall submit
   such a request to the Commission chair, who, after consulting with the Commission member, shall approve
   the request.
   In addition, all other requests, including requests by members of the public, shall be transmitted to the
   Executive Director and approved by the Commission chair. Each agenda shall be submitted to the
   Commission chair in draft form prior to finalization by Commission staff. After the Commission chair
   reviews and approves the Agenda, staff shall prepare and send out the agenda in accordance with the
   Brown Act.”
   Maureen Borland said that she does not have a problem approving the policy as long as the Chair does not
   have Veto power.
   MOTION: A motion for approval of the Policy Specifying the Process for Placing Items on the
           Agenda with the changes suggested by Dr. Gonella was made by Maureen Borland and
           seconded by Richard Gordon. Motion carried.

8. Executive Director’s Report
      Introduction
       Today’s agenda is formatted differently to reflect the changes suggested at the last Commission
       meeting. It includes more description for each agenda item, and does not determine in advance if it’s a

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       discussion or action item. Commission staff will continue to make the agenda clear and easy to
       understand for whomever is reading it.
       Starting next month, the Executive Director would like to invite a Grantee to each meeting to give a brief
       10 minute presentation about the status of their grant. The Commission staff will give the Grantees a
       pre-formatted agenda/PowerPoint slide show to ensure consistency each month. This will compliment
       the year-end and mid-year staff reports being submitted to the Commission.
      Youth Commissioners
       Kris Perry welcomed Justin Fuselier to the Commission. Justin Fuselier and Stephanie Woodrow
       joined the Commission as Youth Commissioners in February, 2002. They will discuss their role and
       expectations as members at the next Commission meeting.
      Program Development
          The Health Access Task Force has been meeting frequently and is working very hard to produce a
           draft document for the Commission to review at the next Commission meeting and then be taken to
           the Health Summit on May 17th. The staff will create something that other funders can react to
           because there are still children 6-18 years of age who are not funded for Universal Health Care and
           that is also a goal of the Commission.
          The Universal Preschool Feasibility Study Design Group will meet on April 18, 2002, from 9:30-3:30
           p.m. at the Peninsula Community Foundation, 1700 S. El Camino Real, Suite 100, San Mateo, CA.
          Jessica Mihaly, School Readiness Coordinator, gave an update on School Readiness. A formal
           approval for the School Readiness Application was received on March 4, 2002 from the State
           Commission. San Mateo was one of 19 Counties to apply for the first round of SRI funds to the
           California Commission. We are now in the process of responding to follow up questions from each
           of the sites. Jessica has meetings scheduled with the Site Coordinators at each of the four sites to
           address the follow up questions. Examples of the follow up questions from the State are:
           - How will staff be recruited and trained to respond to cultural and linguistic diversity?
           - What is your work plan with timeline?
           - What are the roles and responsibilities of family liaisons?
           - Clarify budget narratives
           The next step will be to begin to work on scopes of work and contracts for the programs.
           The statewide conference in San Diego was very informative. Among other things that came from
           the conference, Bay Area County School Readiness Coordinators created a network to meet on a
           regular basis – the first meeting is scheduled for April.
          The Community Advisory Committee is conducting a strategic planning process and has been very
           positive. The Finance and POP Committees did not have quorums this month. As a result, most of
           the business items for this Commission Meeting Agenda will be presented by staff, rather than
           Committee members.
          Kris Perry reminded Commissioners about the Packard County Commissioner Reception for San
           Mateo, Santa Clara, Santa Cruz and Monterey Counties. It will take place on April 11, 2002, from
           4:30-6:30 p.m. at the Packard Residence – Taaffe House, Los Altos Hills, CA.

9. Discussion of the role of the Youth Commissioners
   The Youth Commissioners will do their presentation next month. Dr. Gonella asked about the term for
   Youth Commissioners. Mr. Gordon said that the term for Youth Commissioners is from the day of
   appointment until they graduate from High School.

10. Presentation of Summary of the Family Survey Data Report
   Last Fall, Nancy Frank and Associates submitted to the Commission the Family Survey Data. A
   presentation of the data was postponed at that time. This is a three wave study. The data presented today
   is baseline data; there is no other data to compare it with yet. It is meant to set the baseline for future
   waves. It has been done in collaboration with Pre-to-3.
                                                                                                   Page 3 of 7
   This revised/expanded survey was conducted in late 2000 and will become CFFC’s baseline for measuring
   family change over the first five years of Prop 10 funding. Additional surveys will be conducted in 2003 and
   2005. This report provides a useful compendium of key data from the family survey. The report looks at
   the validity of the sample, provides extensive summary data, and offers comparison in some areas of
   particular interest to CFFC. CFFC evaluators will conduct further analyses of the data with emphasis on
   CFFC’s areas of greatest interest and greatest investment.
      Characteristics of the Population Surveyed
       The Family Survey population is highly reflective of the County as a whole when compared to Census
       2000 data. The key exception is that the survey population is more heavily Hispanic then the Census
       population. This is probably a positive finding, given the commonly presumed undercount of Hispanics
       (and other people of color) in the Census.
       Despite the relative affluence of San Mateo County, there is clearly a lower population throughout the
       County and concentrated somewhat in South County. The impact of income on child care heath and
       family well being will be examined throughout the report.
      Health and Well-Being
       A high 92% of those surveyed reported that they have health insurance that covers the needs of their
       child (public or private). 98.5% of children had seen a doctor in the past year. Access to dental care is
       lower. Despite seemingly high access to medical care, the data shows that family income continues to
       play a role in service utilization and health knowledge and behaviors.
      Family Support and Parent Education
       Parents are very confident of their parenting abilities and feel supported as parents. 60% of parents
       would be interested in more parenting education classes. Information on parenting behaviors provided
       good baseline data to compare against the findings of future surveys.
      Child Care and Early Learning
       Over half of those surveyed reported that someone else sometimes cares for their child while they are
       at work or school. 88% of those surveyed were satisfied with their care. The greatest barrier to
       enrollment in child care programs was lack of availability/waiting lists at home and centers. The median
       monthly payment for full time care was $500. Data on school readiness and parent involvement in
       early learning will be useful for comparison with data from future surveys.
   Maureen Borland asked Nancy Frank if basic needs were surveyed, housing, food, etc.
   Nancy said that there were several questions about nutrition in the survey, and there were a couple of
   housing questions also.
   Mr. Gordon asked Kris Perry for clarification on who is paying for the survey, since Pre-to-3 is involved.
   Mr. Gordon thinks that the data is very important but he is concerned about how much money, time, and
   energy the Commission is spending collecting, and perhaps over-collecting and duplicating data. He asked
   if there is any way for this Commission to look at that before the Commission spends more money on
   additional surveys.
   Kris Perry will present to the Commission, next month, what the percentages are of evaluation spending on
   different activities. It is very beneficial for Pre-to-3 and the Commission to jointly survey the community.
   The Commission has been trying to be very cost effective by teaming up with Pre-to-3. They would not
   have been able to reach the same sample size without the Commission and the Commission would have
   had to do something far more expensive on its own. It is true that there is more of a health focus in
   question but the Commission did contribute a number of new questions and can continue to add more
   questions to the survey based on the needs of the Commission.
   Dr. Gonella asked to add to the next agenda a short overview of the survey and also address the question
   about next steps.
   Mr. Gordon asked to also include the survey questionnaire.

11. Approve Reordering the Roll-Out of the Commission’s Strategic Initiatives
   The Strategic Initiatives were approved last month. Included in that approval was the order in which the
   Initiatives were going to be rolled out, and the cost associated with each one. The first is the Health
                                                                                                   Page 4 of 7
Access Initiative, the second is Subsidies for Child Care for Working Parents, and the third is Enhancing
Early Brain Development and Parent Support. It has come to the attention of the Commission, through
several discussions from the Health Department and Pre-to-3, that the budget cuts that the Health
Department is facing are having a very negative impact on Pre-to-3. Pre-to-3 requested that rather than
losing funding leading to not being a viable candidate for Strategic Initiative dollars in the future, that the
Commission accelerate or change the order of the roll-out of those initiatives so that the funding can be put
out earlier than the original plan. They would like to have the Early Brain Development Strategic Initiative
on the top of the list.
Public Comment:
   Mary Hansell, Pre-to-3 Director, talked on behalf of Pre-to-3. She explained that in the fiscal year that
    begins July 1, 2002 Pre-to-3 is facing a $900,000 grant revenue shortfall and a total revenue decrease
    of approximately $1.5 million due to a decreased ability to leverage MediCal funding. The Children &
    Families First Commission decision of whether to fund Pre-to-3 is scheduled as part of the Brain
    Development Strategic Initiative and may not happen until the end of next fiscal year. Mary Hansell is
    requesting that the Commission consider making Brain Development the first Strategic Initiative to be
    funded and award Pre-to-3 bridge funding to sustain operations pending the larger decision.
   Jeanine Asche, from the San Mateo County Library, asked the Commission to consider rolling out the
    Brain Development Strategic Initiative as a priority and also to support Pre-to-3 and their work with
    brain development issues.
Mr. Gordon expressed his concern about this agenda item. He does not have a problem with switching the
timing of the Strategic Initiatives, but, he does have a problem with filling a hole in the Prenatal to Three
budget when the Strategic Initiative money was to be used to expand and enhance and not necessarily
backfill a deficit that might exist in a program.
Kris Perry explained that Health Access was placed first on the list of Initiatives because she went with the
one Initiative that she thought had the most urgent need at that time, and the one that had some pre-work
done already. Kris Perry thought that she could roll it out the fastest, and still feels that it can be done.
She thinks that there is still the possibility that we can do two Strategic Initiatives simultaneously. The
Early Brain Development Initiative can be moved while continuing the work on Health Access without losing
too much speed. Kris Perry suggested a continuation of the work on the Health Access Initiative because
of the May Summit to try to leverage other funders.
Christine Kennedy said that there is no decision on how the money for the Initiatives is going to be spent
because we have not gotten to that level in the development yet.
Dr. Gonella said that he was under the impression that the Commission was only going to be asked to
change the order of priority of the Initiatives, and now, a dual request is being presented: to change the
order of the Initiatives and also to award Pre-to-3 bridge funding to sustain operations. Dr. Gonella
explained that the Commission can only take a vote on what is placed on the agenda. If Pre-to-3 wants to
add anything else, it will need to be considered at a future Commission meeting.
Pat Bresee reminded the Commission that anybody that would like to apply for funding should go through
the RFP process.
Maureen Borland expressed her concern about other agencies coming to the Commission because of
budget cuts expecting Prop 10 to pick-up were there are shortages.
MOTION: A motion to reagendize this agenda item for next month’s Commission meeting and to
        continue with this discussion was made by Richard Gordon. Motion not carried for lack
        of vote.
MOTION: A motion to reagendize this agenda item for next month’s Commission meeting and for
        the CFFC staff to have a revised timeline for the Strategic Initiatives was made by
        Christine Kennedy and seconded by Richard Gordon. Motion carried.




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12. Approval of Waiver for Request for Proposal 3 Applicant, Project READ, to Apply for Implementation
    Funds without Prior Planning Grant
   Project Read obtained a Planning Grant from the State Commission almost two years ago. They now need
   to move to sustainability funding. They were promised by the State Commission and the State Library
   Systems that they could look to their local Commission for those funds. Project READ is not being
   promised funds by approval of this item; they are being allowed to apply for funds.
   This is the first time that this Commission is requiring that an applicant apply, and be awarded, a Planning
   grant in order to be able to apply for Implementation funds. However, there should be exceptions to that
   new requirement, this being a good example of that.
   The dual purpose of this agenda item is to ask the Commission to also have more specific waiver language
   for others that might be in a situation similar to Project READ in our next RFP. For those applicants that
   had another funder pay for the planning process.
   MOTION: A motion for approval of a waiver for RFP 3 applicant, Project READ, to apply for
           Implementation Funds without a Prior Planning Grant, was made by Richard Gordon and
           seconded by Pat Bresee. Motion carried.

13. Review of Revised Budget for FY 2002-2003
   In April 2001, the Commission approved the year-end projections for FY2000-01 and a 2-year
   recommended budget for FY200l-03.
   Recent developments in CFFC’s financial planning and administrative infrastructure require an amendment
   to the previously adopted FY2002-03 budget. This shall include administration, operating expenses, and
   program projects.
     Kit for New Parents - $100,000 - Includes cost of resources approved by CFFC, community outreach,
      and distribution of 10,000 kits prenatally and at birth. 10-year financial plan earmarked $100K for this
      project annually.
    Office relocation (carry over from FY01/02) - $25,000 - Carry-over of appropriations earmarked in
      FY01/02 and not utilized due to delay in office move.
    SMCO Service Departments - $30,000 - Increase in budget to address anticipated county service
      charges.
    Grant awards - $675,000 - Increase in budget to include strategic initiatives and other grant awards.
   The year-end projections for FY2001-02 and a 2-year recommended budget for FY2002-04 will be
   presented at the April Commission meeting.

14. Approve transfer of Savings from Round 1 Funding to Round 3 Funding (RFP)
   In February 2002, the Commission released its Round 3 RFP with up to $775,000 being allocated for
   planning and implementation grants, which is a smaller amount due to the Commission also funding
   Strategic Initiatives. One way that the Commission can increase that amount each year is to roll over
   saving from previous RFP’s. At the end of the first year of Round 1 funding, two Grantees have agreed to
   return unspent funding to the Commission (Health Services Agency-Smoke Free Start -$57,870; and
   Human Services Agency-Foster Care -$322,869). These funds could be transferred to Round 3 to
   increase available funds to $1,075,000.
   Mr. Gordon is concerned about what would happen with year 2 and 3 if the Commission increases the
   funding for one year.
   Kris Perry explained that the maximum grant is for two years and the Commission will have adequate
   funding for that 2 year period. Beyond that point, it will be contingent upon funding available. The
   Commission is not promising that additional funding will be available for future Rounds of funding.
   MOTION: A motion to approve transfer of savings from Round 1 Funding to Round 3 Funding was
           made by Pat Bresee. Motion carried.



                                                                                                   Page 6 of 7
15. Approve Changes to Peninsula Partnership Contract for FY 2002-2004 to Incorporate Contractor
    Request Changes
   At the October 2001 Commission meeting, CFFC agreed to fund the Summer Transitional Kindergarten
   Readiness Project for an additional 2 years. A contract was prepared and approved by the Commission
   effective January 1, 2002-December 2003. That contract was later voided as it was signed by an
   unauthorized staff person. Since the contract needs to be redone, Peninsula Partnership has requested
   that the contract be amended to be in compliance with another contract they have with the County of San
   Mateo. In addition, the Peninsula Community Foundation is asking that a mutual termination clause be
   added to the contract.
   MOTION: A motion for approval of the changes to the Peninsula Partnership Contract to
           incorporate Contractor requested changes including the mutual termination clause,
           which will be rewritten by County Counsel, was made by Floyd Gonella and seconded by
           Pat Bresee. Motion carried.

16. Staff Report on Year End Grantee Progress Report as Required by CFFC Contracts
   Kris Perry presented a summary of the staff report on Year-End and Mid-Year Grantee Progress Reports.
   The overall performance was good with most agencies meeting or exceeding program targets. Only two
   agencies are behind in some areas of their activities, and have not met all their projected target numbers
   for the first year. These agencies are working with CFFC staff to address the challenges.
   As Kris Perry mentioned before, Grantees are being invited, starting next Commission meeting, to do brief
   presentations about their grants.

17. Adjournment:
   MOTION: A motion to adjourn the meeting was made by Floyd Gonella. Motion carried. Meeting
           was adjourned at 6:28 p.m.




                         Minutes Approved by the Commission on April 22, 2002




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