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OUTPUT SPECIFICATION

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									    SCHEDULE PART 2

AUTHORITY’S REQUIREMENTS
         PART 1

 FACILITIES REQUIREMENTS
FACILITIES REQUIREMENTS
      FACILITIES REQUIREMENTS


1     Introduction and Definitions

1.1   Introduction

      The purpose of the Facilities Requirements is to set out the Authority’s
      Requirements in terms of output descriptions.

      The Project Facilities must be capable of being maintained at a standard to allow
      comprehensive education provision to be sustained throughout the Services
      Period. This Part of the bid document sets out the Authority’s requirements for
      the design and construction of the schools involved.

      The Facilities Requirements sets out a comprehensive statement of the
      Authority’s requirements for the Project Facilities.

      The Authority’s requirements for the Project Facilities, during the Contract
      Period, should be carried out in accordance with:

      •     the Performance Standards set out within clauses 1 to 8 below which
            describe in output form Authority Requirements for new build and life
            cycle maintenance;

      •     the Room Data Sheets and Equipment List and Transportation Works
            Schedule contained in the appendices to this Construction Specification as
            detailed below;
           Appendices 1 to 10 comprising the detailed requirements consisting of
            Accommodation Data Summaries, Room Data Sheets, Equipment List and
            Transportation Works Schedule for the number and type of rooms at each
            of the Project Facilities as follows:
                 1. Dover Heights New Community Primary, Dunfermline;
                 2. Combined Facility at Duloch Park including Community
                    Centre, New Community Primary School and Additional
                    Support Needs Facility, Dunfermline;
                 3. Fair Isle New Community Primary School, Kirkcaldy;
                 4. Holy Name RC and Inzievar New Community Primary
                    Schools and Community Facilities, Oakley;
                 5. Inverkeithing New Community Primary School;
                 6. Kennoway Community Use Primary School;
                 7. St Columba’s RC New Community Primary School, Cupar ;
                 8. Strathallan    Drive    New     Community      Primary     School,
                    Kirkcaldy;
      •       the Equipment Performance Standards set out in clause 8 below;

      •       the Facilities Management Performance Requirements necessary for the
              ongoing operation and maintenance of the Project Facilities contained
              within the Services Specification.

1.2   Definitions

      In this part of the Construction Specification unless the context otherwise
      requires, the following terms shall have the meanings given to them below:


          “Occupied Spaces”              means the rooms described in the room data
                                         sheets which are used for teaching,
                                         administration, management, meetings, sports,
                                         dining, general circulation, cloakrooms,
                                         reception and assembly.

          “Room Area”                    means the superficial floor area stated, +/-
                                         1.5% of the area stated for rooms up to 65m2
                                         and +/-1% for rooms in excess of 65m2, in the
                                         Room Data Sheets. For the purposes of
                                         determining compliance with the Authority
                                         Requirements the Room Area shall be
                                         calculated using the dimensions measured
                                         from the internal face of partitions forming the
                                         boundary of the space. For the avoidance of
                                         doubt, if the Authority acting reasonably with
                                         regard to the function of a room, approves the
                                         location, size and plan area of attached
                                         columns, services and associated casings and
                                         ducts or the like then they shall be included in
                                         the measured area; otherwise such columns,
                                         services and associated casings and ducts or
                                         the like shall be excluded from the measured
                                         area Where spaces are either partially or
                                         wholly open, the Operators Proposals shall
                                         identify the boundaries between adjoining
                                         spaces for the purpose of measurement and
                                         calculation. No double counting of area shall
                                         be permitted.

          “Teaching Spaces”              Means rooms where pupils are taught on an
                                         individual or group basis and includes
                                         classrooms. tutorial rooms, learning support
                                         tutorial rooms, quiet rooms, IT libraries,
                                         libraries, GP rooms, oratories, music rooms
                                         shared spaces and the like. It also includes
                                         assembly, sport, dining and gym halls. These
                                         are not included as teaching spaces
                                         exclusively in relation to daylight criteria




1.3   Scope of Works


      The Works means all the works described in this Part 1 of Schedule Part 2
      including the design, construction, fitting out, equipping, testing and
      commissioning of the whole works to be undertaken at each Project Facility to
      achieve Service Availability, works necessary for obtaining access to the Sites to
      be undertaken in accordance with this Agreement and demolition works as
      identified below:

      (a) St Columba’s RC New Community Primary School, Cupar
                 provision of the Project Facility.
      (b) Kennoway Community Use Primary School
                 provision of the Project Facility on part of the site of Kennoway
                  Primary and Community Use, including the provision of an artificial
                  pitch; and
      (c) Fair Isle New Community Primary School, Kirkcaldy
                 such alterations to the Bus Stance currently provided within the
                  grounds of the existing school during the construction phase as
                  required to facilitate safe execution of the Works, including taking
                  down bus stances on completion of construction and transferring to
                  Fife Council store and demolition of brick built covered shelter; and
                 provision of the Project Facility including the development of the
                  area required for the temporary bus stance post Service Availability
                  Date
      (d) Strathallan Drive New Community Primary School, Kirkcaldy
                 provision of drop off/pick up lay-by, outwith the boundary of the
                  site in accordance with Appendix10
                 provision of the Project Facility.
          The off site works required for the construction of the drop off/pick up lay-
          by do not form part of the Authority’s Services Requirements and shall be
          constructed to adoptable standards and shall be transferred to the Council in
          accordance with Legislation.
      (e) Combined Facility at Duloch Park including Community Centre, New
          Community Primary School and Additional Support Needs Facility,
          Dunfermline
                 provision of the Project Facility.
      (f) Dover Heights New Community Primary, Dunfermline
                 provision of the Project Facility.
      (g) Inverkeithing New Community Primary School
                     provision of the Project Facility; and
                     provision of an access path in accordance with Appendix 10
                      between the primary school and the existing tennis court area to the
                      north of the existing High School staff carpark area, disabled access
                      to Inverkeithing High School to be maintained at all times.
          (h) Holy Name RC and Inzievar New Community Primary Schools and
              Community Facilities, Oakley
              

                     demolition of the existing buildings; and
                     provision of the Project Facilities.


1.4   Regulations applicable at date of application for building warrant
      When a building warrant application is required for any works, any references
      to "Building Standards (Scotland) Regulations" and "latest regulations" used in
      this Appendix G shall be deemed to be references to such regulations as are
      applicable at the date of application for the relevant building warrant.
2       General Requirements

2.1     Design

2.1.1   Concept


        The design of the Project Facilities should provide:

             a pleasant and motivating environment for users (Authority Related
              Parties);

        •     opportunity for pupils to learn through contacts within the school (e.g. the
              creation of social spaces within circulation for informal learning through
              communication and play)
        •     physical environments which promote inclusion in mainstream schooling
              for disabled pupils who may have a mental or physical impairment which
              have a long term adverse effect on his or her ability to carry out normal
              day to day activities.

        •     flexibility for possible future developments.

        •     high quality, energy efficient buildings with truly integrated designs which
              take fully into account all elements of the construction and service
              delivery and reduce, to a minimum, energy consumption throughout the
              whole life of the project. The Authority requires the Contractor to
              demonstrate the energy efficiency of their designs by the use of Dynamic
              Thermal Modelling Techniques, or similar, on the Kennoway Primary and
              Community Use School and the New Community Primary and ASN
              School and Community Facilities at Duloch Park, Dunfermline as part of
              the Submission and on all Project Facilities prior to Execution Date.

        Planning for the new provision should take account of the needs of the whole
        school and its curriculum throughout the Services Period, rather than apply short-
        term solutions to particular problems.
        Consideration should be given to providing flexibility in the current and possible
        future use of the teaching spaces particular in respect of construction, new
        technology and future adaptations.


2.1.2   Design Considerations

        The design should take account of the following important factors:

        •     adherence to the Authority’s Requirements;

        •     the location of the core /shared facilities and their related spaces as the
              central resource in the school;
        •     clustering: the relationships of departments;

        •     the avoidance of excessive circulation space; and

        •     natural daylight is an essential characteristic of all Occupied Spaces.

        It is essential that in the planning and execution of the design process the
        solutions of the various design disciplines are co-ordinated. Full consideration of
        all elements of construction and the operation of the Project Facilities, shall be
        taken into account in the design solution.

        The Authority requires that the following conditions are met:
             individual spaces are regular shapes on plan, free from intrusive structural
              elements;
             services and structural frame elements do not compromise the optimum
              utilisation of Occupied Spaces for their intended purpose as described in
              the relevant room data sheets;
             no isolated structural and/or services elements shall be permitted in
              Occupied Spaces; and
             services should appear integral with design, not insensitively applied.

2.1.3   Room Space

        Room proportions should be appropriate to the function of the space as described
        in the room data sheet.

        The teaching methods employed in primary schools require a flexible space
        where teaching can either be formal, whole class teaching or more intimate
        teaching to smaller groups within the classroom. The design should offer scope
        for flexibility in the use of such space.

        As a minimum, the Authority requires that designs:
             offer good sight lines within teaching spaces and from classrooms to their
              shared areas allowing appropriate effective supervision of both spaces.
             a classroom layout which, subject to the location of loose furniture
              provides good internal circulation for staff and pupils; and
             includes the use of furniture, equipment and services which offer
              flexibility in the use of individual spaces.
        


2.1.4   Clustering

        The Authority defines the following departments:
             Nursery: pre school provision;
             Infants: Primaries 1 to 3;
             Middle School: Primaries 4 & 5;
             Upper School: Primaries 6 & 7;
             Additional Support Needs Primary clustered as above and Secondary;
             Behavioural Support: specialist department at Kennoway Primary School;
             Community Use, a combination of shared access to school facilities
              outwith normal school hours and community facilities integrated within
              the school(s);
             Duloch Park Community Facilities: community provision including sports
              facilities, library and ancillary provisions; and
             Oakley Library

        The teaching accommodation in the schools shall be organised into departments
        in order that resources, equipment store rooms and staff bases can be shared.

        The general facilities e.g. reception, administration, assembly hall, dining hall,
        etc. shall form the central core of the school to which each department shall have
        ready access to minimise disruption to other departments. The general facilities
        should also incorporate accommodation for visiting specialists, as required.

        It is important to the Authority that where a school includes provision of a
        Additional Support Needs Department that staff and pupils in that department
        should be fully integrated as part of the school. In order to achieve the
        Authority’s aim of integrating, where possible, pupils with Additional Support
        Needs within mainstream departments, the Contractor shall ensure that the
        design of the schools maximises opportunities for access between the Additional
        Support Needs Department and other departments of the school.

        Access for staff and pupils with disability should be fully considered in the
        design development process.


2.1.5   Servicing

        The Contractor is required to adopt a co-ordinated approach to design
        demonstrating the approach taken in the design development to ensure the
        integration of building services with the architectural and structural designs and
        the room layouts including all furniture.

        Indoor teaching spaces as identified by the Room Data Sheets shall be serviced
        for the use of computer and audio-visual teaching aids.
        Hearing systems to be provided in all receptions, meeting rooms, interview
        rooms, Assembly/Dining Halls, Assembly/Sports Halls, Dining Halls, Gym
        Halls, Libraries, Quiet Rooms, Music/Drama Rooms, Theatre, Multi Purpose
        Rooms and also in Classrooms and Tutorial Rooms at each of the Project
        Facilities, as follows :-

        Dover Heights - 8 no Classrooms and 1 no Tutorial Room;
        Duloch Park Primary - 10 no Classrooms and 1 no Tutorial Room;
        Duloch Park ASN Primary - 13 no Classrooms and 2 no Shared Areas;
        Oakley Campus - 13 no Classrooms , 2 no General Purpose Rooms and Oratory;
        Inverkeithing – 8 no Classrooms and 1 no Tutorial Room;
        Kennoway – 13 no Classrooms , 1 no Tutorial Room and 1 no IT Room;
        St Columba’s RC – 5 no Classrooms and 1 no Tutorial Room;
        Strathallan – 9 no Classrooms and 1 no Tutorial Room; and
        Fair Isle – 7 no Classrooms and 1 no Tutorial Room.

        The Contractor shall agree the location of these with the Authority as part of the
        design development. The Contractor, however must take cognisance of the
        proximity between separate systems and take appropriate measures to avoid
        crossover interference.

2.1.6   Site Locations

        The Temporary Occupation Licence Agreements ( Appendix R ) show the
        geographical location and define the boundaries of the various Project Facilities
        and, where appropriate, the associated works (e.g. Off-site transportation works).


2.2     Life Cycle Maintenance

        The management of a comprehensive programme of Life Cycle Maintenance
        will be essential to ensure that the Project Facilities meet the Facilities
        Requirements throughout the Contract Period. Life Cycle Maintenance includes
        the following elements:-
             planned maintenance i.e. activities, including periodic testing, undertaken
              at regular intervals to retain the functional and operational qualities of the
              asset;
             reactive maintenance i.e. responding to failures in the operation of assets;
              and
             life cycle replacements at the end of an asset’s economic life.

        The Contractor shall fully consider the following Life Cycle maintenance issues
        for construction activities throughout the Services Period :-
             the programming of works to replace assets at the end of their economic
              life takes account of the operation of the Project Facilities as Education
              and Community Use facilities;
             importance of preventative maintenance to retain the functional and
              operational qualities of the asset;
             a balance between reactive maintenance works and life-cycle replacement
              works so that the Project offers value for money throughout the Contract
              Period whilst minimising the disruption to the operation of the Project
               Facilities;
              the use of higher quality materials initially with a commensurate increase
               in life expectancy and robustness, reduce maintenance and running costs
               and reduce disruption caused by life cycle operations. The Contractor must
               demonstrate the optimum solution has been achieved by the use of life
               cycle analysis techniques;
              new works and life-cycle replacement works must meet Applicable
               Standards;construction methods and materials should be chosen to provide
               life cycles which meet the needs of the operations in Project Facilities and
               the challenges of the physical environment. Consideration should be given
               to those elements of the Project Facility where several life-cycle
               replacements will be required, e.g. flooring, to demonstrate where spend-
               to-save options should be adopted; and building elements and systems
               must have at least 5 years working life remaining at the end of the Services
               Period.


        Life Cycle Maintenance will not take account of the future alterations to the
        Project Facilities as a result of a Change (e.g. adaptations to existing or provision
        of additional accommodation). However, the Authority expects that such
        alterations initiated as the result of a Change should also adopt a Life Cycle
        Maintenance approach and be adopted into the planned maintenance and life-
        cycle replacement programmes for the Project Facilities.
        The Authority will be responsible for the Life Cycle Maintenance of the Kitchen
        Equipment, listed on Room Data Sheet AN003 and CF032, in all of the Project
        Facilities throughout the Services Period and this will be excluded from the
        Contractors obligations.


3       Development Constraints

        This clause encompasses issues relating to planning, technical, legal and statutory
        requirements ensuring The Contractor achieve compliance and address
        constraints during development of the Bid submission.

        Whilst these development constraints and related issues may affect the range of
        possible proposals, The Contractor should not be restricted from seeking
        variations if deemed practical.

3.1     Planning and Building Control Issues

3.1.1   Planning Permissions

        Planning Permission (with conditions) has been obtained for all sites. It is the
        responsibility of the Contractor to discharge these conditions to the satisfaction
        of the Planning Authority.
The Authority has responsibility for discharging the following conditions :-

1.           Inverkeithing New Community Primary School – all weather pitch
2.           St. Columba’s RC New Community Primary School – demolition
3.           Fair Isle P.S. – Pedestrian Access points from Kennoway Terrace
4.           Strathallan P.S. – Traffic calming at Strathallan Drive
5.           Inverkeithing – Widened footpath along South side of Hillend Rd
6.           Inverkeithing – Toucan crossing on Hillend Rd
7.           Dulloch P.S. & ASN – 3m wide cycle path along northern boundary connection
             to Greenshank Drive
8.           Dover Heights P.S. – Cycle path at boundary serving housing site to South

3.1.2       Building Control

            The Contractor must ensure that sufficient time is allowed in their Programme
            for the design and execution of the Works, in relation to each Project Facility, for
            the submission of applications for and obtaining approval of Building Warrant.
            The Contractor’s attention is drawn to the requirement to submit Building
            Warrant prior to the commencement of construction operations.



3.2         Minimising Disruption

3.2.1       Phasing Requirements

            Delivery of the educational curriculum at the existing project schools must be
            maintained. The following points must be adhered to:

            •      any work taking place during operational hours must address health and
                   safety issues for Authority Related Parties. Particular attention must be
                   paid to noise, vibration, dust, vapours, traffic, etc;

            •      during operational hours, fullest segregation of site personnel from
                   Authority Related Parties is essential; and

            •      transitional arrangements should be carried out in the most cost effective
                   manner without compromising the design solution for the Project
                   Facilities.

3.2.2       Decanting and Transfer Arrangements

3.2.2.1     Temporary Requirements During The Construction Phase

            The Authority will be responsible for Accommodation requirements during the
            construction phase, with the following exceptions:

                Inzievar Primary School, Oakley; and
      The maintenance of a bus stance at Fair Isle Primary School, Kirkcaldy; and

      The relocation of the nursery play area and the formation of an access path
       and ramp at Kennoway to accommodate the construction site access road.

The requirements at each site are as follows:

(a)     Inzievar Primary School

The Authority has decanted to areas within the existing school building. Where
existing building areas require to be demolished during the construction phase,
this may be done by prior agreement with the Authority regarding its scope,
timing and clarification of Health and Safety arrangements.


(b) Fair Isle Bus Stance

The Authority is providing alternative accommodation for Fair Isle Primary at
premises elsewhere in Kirkcaldy for the duration of the construction phase of this
project. In order that pupils are safely transported to these facilities a temporary
bus stance is currently provided within the grounds of the existing Fair Isle site
where pupils are collected and dropped off at the beginning and end of each
school day.



The Authority has put in place a provisional arrangement which is operational at
present, however, the Contractor will require to ascertain whether these existing
arrangements suit the Contractor’s Proposals and where necessary the Contractor
shall provide suitable alternative arrangements. The Contractor shall carefully
take down the existing stances on completion of the construction phase and
transfer to the Authority store and also demolish the existing brick built covered
shelter.

Where the Contractor chooses to provide alternative arrangements, the following
pupil numbers must be accommodated :-


    Primary 1                         30 pupils
    Primary 2                         30 pupils
    Primary 3                         36 pupils
    Primary 4                         32 pupils
    Primary 5                         30 pupils
    Primary 6                         55 pupils
    Primary 7                         30 pupils
          Shelter shall be maintained at the present level during inclement weather. Street
          lighting will be required during winter. Appropriate signage and waste bins shall
          be provided and maintained by the Contractor. In addition provision shall be
          made for a parents waiting area.

          The bussing of pupils is undertaken by Fife Council under separate contracts.
          Four buses, (three seventy seat buses and one 43 seat bus), will pick up and drop
          off pupils at the times described below. In addition there is also a mini bus on
          stand-by at the site to undertake transfers during the school day. The pick up
          period is anticipated to be between 08:55 and 9:10 and drop off, disembarking
          and dispersal between 14:55 and 15:30. In addition for the first 4 weeks of each
          academic year buses will be dropping off P1 pupils between 12:30 and 13:15 and
          the Contractor shall limit its vehicle movements accordingly.

          Supervision of the pupils at the bus stance will be undertaken by school staff but
          in any event will remain the responsibility of the Authority.

          The Contractor shall be responsible for all litter picking, road sweeping, gritting
          and snow clearing other than on the public highway/footpath for the duration of
          the construction phase.

          In the event of conflict between this requirement and the requirements of the Fife
          Council Transportation Service for safe transfer arrangements, the requirements
          of the Transportation Service shall prevail.

          (c) Kennoway Nursery access and play area

          Should the location of the construction site access road necessitate the relocation
          of the nursery play area and the existing access path then the Contractor shall
          include in his proposals for such relocation of these items. A new access may
          also be required to ensure that nursery pupils have direct access from the nursery
          to the nursery playground.




3.2.2.2   Transfer from Existing and/or Temporary Accommodation to New Facilities –
          “TASUP”

          The Contractor shall be responsible for, and bear all costs associated with, the
          management, co-ordination and execution of the safe transfer from schools of all
          school equipment and materials (including all ICT and also the existing ASN
          moving and handling equipment from Robert Henryson School) and the set up of
          such equipment and materials within the new project facilities.

          This responsibility shall include for move planning and management, liaising
          with On Site and Authority Representative, carrying out all packing,
          transporting, unpacking, storing, placing in position of all equipment and
          materials and provision of all packaging/crates. The Contractor shall include for
        all protective measures required to prevent damage to the equipment and
        materials, existing schools and Project Facilities.

        The Contractor shall be responsible for making good any damage or loss that
        may occur, at its own expense. Any breakage or damage should be reported to
        the Authority’s Representative as soon as practicable.

        The Contractor shall ensure that all packaging/crates and temporary protection is
        removed from the Project Facilities on completion of TASUP.


        The Authority shall be responsible for and bear all associated costs with the
        transfer of surplus school equipment and materials from all the other existing
        schools.

        It should be noted that decant arrangements will be in place during the
        construction phase for Fair Isle and Inzievar. The Authority will make all
        necessary arrangements for the transfer from the existing Fair Isle to the
        temporary/decant accommodation, however the Contractor shall be responsible
        for the transfer from the temporary/decant facility to the new Fair Isle Primary
        School. In addition as the Contractor will determine the most effective interim
        arrangements for the Oakley Campus and the Contractor shall also be
        responsible, if required, for the transfer arrangements to temporary/decant
        accommodation and shall be responsible for the final transfer to the Project
        Facility.

3.3     Management of Construction Works

        The Authority requires the continuity of educational curriculum activities with
        minimal disruption to the existing schools. This will rely heavily on the effective
        management of the overall programme of the works. It is anticipated that these
        areas of management will include but not be limited to programming, reporting
        and site establishment procedures. This is in addition to the Construction
        Programme detailed in the Agreement.

3.3.1   Programming
        The Contractor shall provide a detailed programme for the design and execution
        of the Works in relation to each of the Project Facilities.

        The programme will require to be in a chart format (or similar graphic
        presentation) providing details relating to the breakdown of the design and
        execution of the Works into relevant, distinct packages or elements. It shall state
        clearly the sequence of all operations, the time limits within which the
        Contractor proposes each operation to be commenced and completed and their
        relative effect on the educational curriculum activities at each site. This will
        incorporate all sub-contract work packages, including Project Furniture and
        Equipment, with associated timescales, training, testing and commissioning,
        TASUP and handover activities (including the programming and co-ordination
        of works by others relating to the Project).

        The programme shall be based on a period for the performance of the Works,
        from the Execution Date to the Target Service Availability Date for each Project
        Facility. It shall accommodate the necessary commissioning requirements of the
        Authority. Any partial possession arrangements must take due account of
        commissioning strategies such that all parts of the existing schools and the
        Project Facilities continue to function satisfactorily. In addition the programme
        will also detail the works post SAD (eg. Demolitions at Oakley and the removal
        of the Fair Isle bus stance and demolition of brick built shelter.)

        A detailed programme shall also be provided for each package or element
        breaking down the activities contained therein to their component parts.

        The date expected for issue of an Acceptance Certificate for each Project Facility
        together with a critical path analysis shall be identified in all programmes.

        The Contractor shall continually monitor the programme against the actual
        progress on-site. If necessary, the Contractor shall also formulate revised
        programmes to demonstrate how any delayed progress of the Works is to be
        amended to achieve the date expected for issue of an Acceptance Certificate for
        each Project Facility.

        The programmes shall identify and incorporate the supply of equipment by the
        Authority for installation by the Contractor along with any works by other parties
        employed by the Authority relating to the Works.

        In the case of Inzievar Primary School, special programming constraints will
        arise in respect of facilities management of the existing premises from the
        Execution Date.

        Prior to commencement of demolition work, the Contractor shall provide 8
        weeks notice and shall permit access and give to the Authority 2 clear weeks
        following the Service Availability Date to permit the Authority to deal with all
        logistical matters in respect of the transfer to a store and the lifting, packing,
        transporting, delivery, planning in store of Authority furniture, equipment and
        school materials and their insurance, damage, theft, or the like in the existing
        Inzievar Primary School

3.3.2   Not Used

3.3.3   Site Meetings and Reports

        The Contractor shall comply with the requirements of Clause 13 of the Project
        Agreement.

        Monthly progress reports provided by the Contractor shall include a dated digital
        photographic record of the progress internally and externally with particular
        attention to works executed in the preceding month. Two copies of the
        photographic record shall be provided to the Authority on separate CDs in a
        format to be agreed by the parties.

3.3.4   Continued Operation of Existing School Buildings, Sports Pitches etc

        The safety of staff and pupils and the continuity of Educational Services are
        paramount in the Works.

        The On Site Representative of the affected school will require to be consulted
        where there is any potential danger to Authority Related Parties as a result of the
        Works taking place near to, or within, operational areas. For the avoidance of
        doubt the Contractor must liaise with the Head Teachers of Inverkeithing High
        School and Inverkeithing Nursery, or such person(s) designated by them, in
        relation to the Works at the Inverkeithing site and the Head Teacher of Fair Isle
        Nursery, or such person(s) designated by them, in relation to the Works at the
        Fair Isle site.

        Where building alteration works are required within or adjacent to any existing
        schools, the Contractor will be restricted in the type of work that may be
        undertaken during a school term. Works causing significant noise and
        disturbance will require to be carried out outwith school hours subject to
        Statutory Requirements and the other requirements of this Agreement.

        When working in or adjacent to existing buildings, the Contractor shall ensure
        that no activities affect the existing environmental conditions or ensure that
        procedures are implemented to ensure these conditions are maintained at all
        times.


3.3.5   Schedule of Dilapidations and Condition Survey

        Before commencement of construction affecting existing or adjoining properties,
        a schedule of dilapidations (including fabric and building services) and a
        condition survey will be prepared by the Contractor and agreed with the
        Authority. This shall include a video recording and a comprehensive dated
        digital photographic record. These shall be signed and dated by the Contractor’s
        Representative and the Authority’s Representative. The master copy of the video
        and one set of the photographic record shall be retained by the Contractor and
        one copy each of the video and photographic record shall be provided by the
        Contractor to the Authority free of charge.

3.3.6   Adjoining Properties, Roads, Paths, Boundaries and Maintenance of Existing
        Live Services

        The Contractor shall prepare and agree with the Authority, prior to
        commencement of the Works, a schedule of the condition of adjacent buildings,
        roads, hard standings, paths, paving and boundaries and other site features to
remain in position during execution of the Works. A photographic record as
detailed in clause 3.3.5 hereof will also be required.

The Contractor will provide full maintenance for all existing public and private
roads, paths and paving on or adjacent to the site for the duration of the Works
and include for keeping all surfaces clear of mud and debris resulting from the
works. The maintenance of existing live services (drainage, water, gas,
electricity, telephone, computer and other utilities over the site) must also be
maintained at all times during operational activity to the existing schools.

The Contractor shall ascertain the location and routes of all utilities on, under,
over or in the vicinity of the Sites. Such records that have been collated by the
Authority shall be made available to the Contractor and are located within the
Data Room.

It is anticipated that there may be utilities on the Sites which are not correctly
identified on existing records. The Contractor shall take all reasonable
precautions to minimise the risk of damage to any such utilities. Where such
services are encountered the Contractor shall immediately notify the Authority
and the utility provider.

The Contractor shall allow for all costs associated with alterations to and/or
relocation of any utilities made necessary by the Works whether specifically
identified, or not, unless prohibited by Legislation or inconsistent with Good
Industry Practice.
Should the Contractor require to cross any utilities it is to provide all necessary
temporary cross-over points to the satisfaction of the relevant authorities and the
Authority and make these good on completion of the Works.

Any existing drainage systems and utilities to be retained are to be fully
maintained during the progress of the Works and the Contractor shall take all
necessary steps to prevent any interruption to such.

The Contractor shall adequately protect, uphold, maintain and prevent damage to
all utilities.

If any damage to existing utilities results from the execution of the Works, the
Contractor shall immediately:

•      notify the utility provider and the Authority’s Representative and

•      make arrangements for the work to be made good without delay to the
       satisfaction of the relevant utility provider and the Authority’s
       Representative.

The Authority’s Representative may make such other arrangements as he deems
necessary to repair rapidly any essential utilities damaged during the execution of
        the Works and charge the Contractor appropriately for the costs incurred in doing
        so.

        The Contractor shall provide adequate notice to the Authority of proposed Works
        by way of a method statement to be submitted with the programme detailed in
        clause 3.3.1 hereof.

        The Contractor shall notify the Authority’s Representative when new services are
        to be connected to the existing supplies and shall permit the Authority’s
        Representative to be present during such operations. The Authority requires a
        minimum of 5 Business Days notification for any such operations.

3.3.7   Route Signs

        The Contractor shall provide adequate route signs to be erected in positions to
        clearly display the agreed route for persons or vehicles requiring access to and
        about the Sites. The access route shall be agreed with the Authority’s
        Representative, Planning Authority and Fife Council Transportation Service.

3.3.8   Use of the Sites

        (a) General Requirements

        The area of each Project Facility designated as a construction site, or other areas
        where the Contractor requires access to carryout works related to the Project,
        shall not be used during the construction phase for any purposes other than
        carrying out the Works.




        (b) Site Nameboard

        The Contractor shall provide at each site a nameboard for the duration of the
        construction period subject to the agreement of the Authority’s Representative
        and the Planning Authority, if necessary, as to the design and position thereof.
        This nameboard shall be sufficient size to display the Project name and
        description, the Authority’s, the Contractor’s names and enable the erection of
        professional nameboards for all the consultants involved in the Project.

        The Contractor shall provide without charge to the Authority nameboards for the
        Authority to a design provided by the Authority.

        Nameboards shall be provided by the respective consultants. The Contractor
        shall allow for fixing these professional nameboards, for removing them on
        completion of the Works and returning them to the consultants.
(c) Access within the Site

The Contractor shall carry out the Works in such a manner as to minimise as far
as reasonably practicable any interference or nuisance to the occupiers and users
of all adjoining or neighbouring premises. The Contractor shall ensure that safe
vehicular and pedestrian access for all persons properly permitted to be on the
Sites is maintained at all times to all areas within the Sites. Access for
emergency vehicles to the existing schools, the Project Facilities and the areas
used for construction shall be maintained at all times.

(d) Fire Access

The Contractor shall establish the required access routes on and into the Sites for
Fife Fire and Rescue Service and those routes shall be kept clear and maintained
at all times throughout the Works Period.

Work affecting existing fire hydrants and associated mains is to be kept to a
minimum and notified in advance to the Authority.

(e) Work Beyond the Boundary of the Sites

Where work is being executed beyond the boundary of the Sites or in the public
highway, the Contractor shall be responsible for the provision of all watching,
lighting, traffic signalling, temporary barricades, walking platforms and warning
notices required to ensure the safety of all persons. The Contractor will also be
responsible for removing the same on completion, giving all notices to the
relevant authorities, paying relevant fees and charges and carrying out the work
to the satisfaction of such authorities.

(f) Working Hours

Planning restrictions regarding working hours apply to each of the sites and these
are listed in the conditions attached to the Outline Planning Permissions granted,
copies which are available in the data room. No work shall be executed outside
these times without the agreement of the local planning authority. In addition the
Contractor’s attention is drawn to the provisions of clause 3.3.11

Special liaison with the School Representatives, and where applicable
Community Representatives, at Inzievar, Kennoway and Inverkeithing High
School and Nursery School will be required. The Contractor’s attention is also
drawn to the constraints at the Fair Isle site where the same conditions will apply
with the exception of morning and afternoon break times.

Deliveries and movement of plant / equipment for these sites shall be restricted
to hours outwith the following parameters:

•     30 minutes +/- school opening time;

•     15 minutes +/- break times - morning and afternoon;
•     15 minutes +/- lunch break; and

•     30 minutes +/- school closing time.

The Contractor will require to liaise with individual existing schools and the
Project Schools through the On Site Representative on the applicable hours.
Information on current core hours for all existing schools is available in the Data
Room.

(g) Trees, Hedges, Shrubs and Lawns

The Contractor shall adequately protect and preserve all existing trees, hedges,
shrubs and lawns, except those which are to be removed and shall replace or treat
any species or areas damaged or removed in accordance with the Authority’s
requirements or otherwise required by planning permission granted.

Surplus soil, materials, etc., must not be stored within the branch spread of
retained trees. Topsoil within the branch spread shall not be disturbed or
excavated.

(h) Traffic Arrangements

Temporary and permanent access to and from the Sites, internal highway
arrangements and movement and parking of traffic within the boundary of the
Sites shall be agreed with the relevant authorities and the Authority’s
Representative prior to commencing work on site. The Contractor shall provide
all temporary roads, footpaths and walkways as deemed necessary during the
contract. At the existing Inzievar the Contractor shall maintain such temporary
parking as necessary at all times for pupils, staff, other users of the facilities and
visitors. Parking and access provision must be maintained to existing levels
where feasible. In addition the Contractor shall make provision for 7 temporary
spaces on the existing Bell Baxter Junior High School for all periods when the
parking at the proposed main entrance is not available to residents. Attention is
drawn to the need to liaise closely with adjoining proprietors (2 nr.) on North
Union Street, Cupar who have been granted rights of access over the Council’s
land.

(i) Temporary Buildings for the Use of the Authority and its Professional
     Advisers

The Contractor shall provide and maintain one office at each site, for the
Authority’s Representative. Each office shall have a floor area of not less than
10 m². and be, well constructed, well decorated, adequately lit, insulated,
ventilated, heated and weatherproof, and with separate sanitary accommodation,
and adequate small power for computers, desk lamps and phone chargers, all to
the satisfaction of the Authority’s Representative. Each office shall contain a
table and four chairs, a lockable filing cabinet and a plan chest suitable for
storing, up to, A0 size drawings.
        The Contractor shall allow for all costs including the payment of rates or other
        charges which may be levied in connection with temporary on site buildings, and
        regular cleaning.

        The Contractor shall provide a telephone/fax/answering machine and two
        telephone lines the second of which should be suitable for internet access (i.e.
        ISDN) for the sole use of persons acting on behalf of the Authority within the
        temporary accommodation allocated for Authority use.

        (j) Existing Dining Hut at St Columba’s Site

        The Contractor shall be permitted to use the Authority’s existing Dining Hut for
        their site accommodation should they so desire.The Contractor will be
        responsible for the security and maintenance thereof and for all associated costs
        including payment of rates or other charges which may be levied in connection
        with temporary buildings and all utility bills (including reconnection and
        disconnection charges). On completion of the Project Facility the Contractor
        shall disconnect all services and securely board up the Dining Hall for handing
        back to the Authority.

        (k) Protective Clothing, Footwear and Headgear

        The Contractor shall ensure sufficient provision and maintenance of protective
        clothing, footwear and headgear as required by the Health and Safety Executive
        for the dedicated use of persons acting on behalf of the Authority.

        The following shall be issued to individuals representing the Authority as
        identified by the Authority’s Project Manager. The Authority’s Project Manager
        shall issue details of the sizes required to the Contractor timeously:

        12 Nr sets high visibility, waterproof jackets and trousers;
        12 Nr pairs lined “rigger” type safety boots; and
        12 Nr pairs safety shoes

        In addition the Contractor shall make available, on site, an appropriate supply of
        protective clothing (hard hats and high visibility clothing) for use by visitors to
        site. It is anticipated that, during the construction works, there will also be a
        number of supervised visits to site for groups associated with the Council, who
        will require appropriate protective clothing. The Contractor shall make provision
        for the supply of the foregoing items to be issued without charge to the
        Authority.

3.3.9   Health and Safety

        (a) General Requirements
A high standard of Health and Safety performance throughout its everyday
business is one of the Authority’s primary objectives and this project is no
exception.

The Contractor must ensure that the highest standard of Health and Safety
performance is achieved throughout this project. The Contractor must comply
with all Legislation, Approved Codes of Practice and Guidance Notes, which
shall be the minimum standard required, and also all site specific Health and
Safety requirements.

The Contractor must adopt a planned and systematic approach to ensure that a
high standard of Health and Safety Performance will be achieved. The
submission shall include, but is not limited to:

     a General Health and Safety Policy Statement including Health and Safety
      organisation and arrangements

     the significant health and safety issues associated with this project and The
      Contractor’ proposals for addressing these.

     how the Management of Health and Safety will be implemented to ensure
      this is a high priority

     how a positive Health and Safety culture which maintains and secures the
      commitment and participation of all employees will be created and
      implemented including, where appropriate, submissions from major sub
      contractors

     suitable and adequate written procedures to comply with all current Health
      and Safety Legislation including the          Construction ( Design and
      Management ) Regulations 1994 and Approved Code of Practice and
      Guidance HSG224. This shall include procedures and arrangements for
      monitoring,     auditing,    reviewing,      ensuring    that     appointed
      personnel/contractors are/will be competent and adequately resourced to
      carry out the functions and there are/will be reasonable steps taken to
      ensure co-ordination, co-operation and liaison between all parties.

     suitable and adequate written procedures for risk assessment

     an Outline Construction Phase Health and Safety Plan for each structure
      identifying significant hazards not designed out and methods for dealing
      with these.

     proposals for the format of the Health and Safety File and explaining the
      rationale and how compliance with Legislation will be achieved.
(b) Fire Precautions

The Contractor shall during the Works take all precautions to prevent the
outbreak and spread of fire and comply with the Joint Code of Practice “Fire
Prevention on Construction Sites” published by the Building Employers
Confederation and the Loss Prevention Council.

Potential hazards shall be discussed and fire precautions shall be agreed with an
appropriate fire officer from Fife Fire and Rescue Service prior to
commencement of Works.

The Contractor shall allow facilities for any visits such fire officer may make, to
inspect the Sites and buildings in order to ensure that fire precautions are
adequate. The Contractor shall comply with any reasonable request made by
such fire officer in this connection.

The Contractor shall be responsible for calling Fife Fire and Rescue Service in
case of fire on the construction site. The Contractor shall liaise with the On Site
Representative in occupied areas of existing schools adjacent to construction
sites and shall ensure that an appropriate procedure is implemented. Existing
school fire alarm and detection system shall remain operational at all times.
Liaison with the schools over evacuation zones should be agreed and respected at
all times.

Bonfires on site will not be permitted

No smoking shall be allowed on sites except in designated areas not visible to
pupils. In addition Fife Council operates a no smoking policy which must be
observed by all parties in the Authority’s site accommodation and all other site
accommodation when in use by Authority employees.

(c) Asbestos and deleterious materials

Type MDHS 100 Type 3 Asbestos Surveys have been carried out at the existing
schools which are to be demolished as part of this project:-

It should be noted that the extent of the surveys undertaken by the Authority
have been limited in that collection of samples could not be conducted in
occupied premises. The Contractor shall be responsible for determining the full
extent of asbestos and should include in their proposals for the removal of all
asbestos at Inzievar Primary School.

All information obtained by the Authority pertaining to asbestos is held in the
Data Room.

The Contractor shall be deemed to have allowed in its pricing for carrying out
the safe removal and disposal of asbestos in compliance with Legislation,
Regulations, Approved Codes of Practice and Guidance Notes issued by the
         Health and Safety Executive applicable to asbestos, leaving the Works free from
         asbestos.

         No materials or products containing asbestos or other prohibited materials shall
         be used in the Works.

         The Contractor shall meet the costs of complying with all of the Legislation
         relating to asbestos removal in respect of any asbestos encountered during the
         progress of the Works and any effect that this may have on his contract
         programme.

         The Contractor shall ensure that whenever any work to the existing buildings/or
         services is undertaken the persons undertaking such work proceed with caution,
         taking care to establish whether or not there is a hazard arising from the presence
         of asbestos.

         The Contractor shall adhere to its procedures for the management of asbestos
         removal works which shall include the following as a minimum for both
         occupied and unoccupied sites:-

              notification procedures for asbestos removal

              method statements for asbestos removal

              providing proof of air clearance certification

              emergency procedures

              liaison with occupied premises

              providing proof of asbestos disposal to comply with Legislation, including
               the Environmental Protection Act and property owners Duty of Care.

3.3.10   The Works and the local community

         The nature of primary schools is such that they are located at the heart of local
         communities. In most cases, this means that they are located within, or adjacent
         to, residential areas. The Contractor shall ensure a managed interface between
         the Works and the local community. The Contractor shall demonstrate a
         commitment to effective management of the site taking account of the local
         environment eg. membership of the Considerate Constructors Scheme.
         As a minimum the Contractor will be required to comply with the following
         requirements:

         (a) Consideration
         All activities shall be planned and conducted with due consideration for
         residents, workers, pedestrians, visitors, neighbouring occupiers, businesses and
         highway users at all times and in manner that will minimise disruption. Special
         attention shall be afforded to the requirements of those who have difficulties with
         sight, hearing or mobility, those in wheelchairs or pushing prams/pushchairs.

         (b) Quiet
         The Contractor will take all reasonable measures to minimise noise from the
         Works, machinery, workers, radios, music, vehicles and all other sources is to be
         kept to a minimum. For site specific projects and activities there are to be no
         Works that that are audible at the site boundary outside normal working hours
         except by prior arrangement.

         (c) Cleanliness
         Footways, carriageways, public areas adjacent to the site, as well as all visible
         aspects of the site activities such as hoardings, scaffolding and warning lights, are
         to be kept clean and in good order. Dust, smoke or other emissions are to be kept
         to a minimum. Mud and spillage are to be cleaned off pavements, roads and
         public areas as soon as practicable and where arising from ongoing site
         operations at frequent intervals.

         (d) Tidiness
         The condition and appearance of the Sites should be maintained to a high
         standard, including the condition and appearance of temporary structures,
         materials, machinery and the constant removal of litter and rubbish.

         (e) Safety
         Projects, activities and vehicle movements are to be carried out with the utmost
         care for the safety of passers-by, adjacent neighbours and for workers. All plant
         and machinery items are to be maintained in safe working order.

         (f) Accountability
         A contact board is to be clearly displayed on site giving contact names and
         telephone numbers where complaints and emergencies can be notified and dealt
         with promptly and effectively.

3.3.11   Traffic Management

         The Contractor shall maintain a traffic management plan in effect for each of the
         sites during the Works which shall include, but not be limited to:
               the maintenance of existing traffic routes;
               the separation of plant and vehicles from pedestrians;
               the control of reversing or slewing operations , the use of high visibility
                clothing; and
               the arrangements for deliveries by large vehicles to allow safe access and
                egress.

          The Contractor shall ensure that operatives vehicles and site traffic park within
         the site area.
         The Contractor shall ensure that all its car parking areas and main access routes
         are surfaced with appropriate material to a suitable depth and adequately
         maintained.

3.3.12   Road Cleaning

         The Contractor shall adequately maintain approaches to the Sites and keep such
         free from mud and debris. All vehicles must be cleaned, with any mud or loose
         debris removed, prior to the vehicles leaving the Sites. The Contractor shall, as
         necessary, provide facilities for washing down site vehicles before leaving the
         Sites, to avoid contamination of the surrounding roads. Any contamination of
         surrounding roads by site traffic shall be removed immediately by the
         Contractor. Planning restrictions may also apply and, if incompatible with the
         foregoing, the planning restrictions will prevail.

3.3.13   Security of the Site

         (a) Notices

         The Contractor shall post all necessary signage notices as are required by
         Legislation, Approved Codes of Practice or Guidance Notes to warn persons of
         the Works in progress and to indicate areas where entry is prohibited. Adequate
         temporary hoardings shall be erected and maintained as necessary to prevent
         unauthorised persons from gaining access to the Works.

         (b) Site Security

         Since personal security is a significant priority, particularly in the vicinity of the
         Sites, the Contractor shall meet all costs associated with the maintenance of the
         permanent lighting installations in and around the Sites, including all temporary
         power supply requirements particularly during periods of interruption to the
         mains power supply.

         (c) Authority Related Parties and the public

         The Contractor shall take every precaution to ensure the safety of Authority
         Related Parties and the public. The Contractor shall take every precaution to
         ensure that tools and plant are not left unattended and are checked and locked up
         at night and at meal times if the Sites or any part thereof are vacated. The
         Contractor shall ensure that access to scaffolding etc and entry to buildings
         undergoing construction is denied other than to authorised persons.

3.3.14   The Contractor should be aware of the existing education facilities adjacent to
         the proposed construction sites. These are :
            Fair Isle Nursery
            Inverkeithing High School and Inverkeithing Nursery
           Kennoway Primary and Community Use School
           Holy Name Primary School
           Inzievar Primary School


4       Design and Construction Performance Standards

4.1     Introduction

        There shall be an integrated approach to the design and life cycle maintenance of
        the new buildings. On completion of the Works each of the Project Facilities
        shall have an anticipated lifespan of not less than 60 years and designs must take
        account of this requirement.

4.2     Regulations and Guidelines

4.2.1   General Requirements

        The Contractor shall carefully consider all relevant national and local standards,
        codes of practice and regulations need to be carefully considered and where
        appropriate, regard shall be had to them in the design. The Contractor will
        require to consult with all relevant statutory bodies and authorities and take their
        comments and requirements in the design into account, for the avoidance of
        doubt this shall include the Care Commission and Environmental Health Service.
        The Contractor must fully acquaint itself with all relevant education-specific
        standards, codes of practice and regulations including the following list. This list
        is not considered to be exhaustive and it is the responsibility of the Contractor to
        ensure that cognisance has been taken of all other relevant standards, codes of
        practice, Acts of Parliament and regulations, particularly giving due
        consideration to Community Use and Third Party use.

        •     Building Standards (Scotland) Regulations and Technical Handbook as at
              the date of the application for warrant;

        •     Construction (Design and Management) Regulations 1994;

        •     Codes of Practice and Agrément Board Certificates to all aspects of the
              Project;

        •     Scottish Education Department Building Note 18 - 1982 Guide to Fire
              Safety in Schools;

        •     curriculum guidelines as issued by the Authority’s Education Service and
              the Scottish Executive, Education Department;

        •     space standards in accordance with Accommodation Data Summaries
        •     School Premises (General Requirements and Standards) (Scotland)
              Regulations 1967;

        •     BSI Health and Safety Code of Practice for Health and in School
              Workshops and Similar Establishments;

             British Standard 6187:2000, Code of practice for demolition;

        •     Building Bulletin 93 – Acoustic Guidelines for Schools

        •     Building Bulletin 87 - Guidelines for Environmental Design in Schools
              (other than in relation to acoustics);

        •     Building Bulletin 83 – Schools Environmental Assessment Method;

             Furniture and Equipment in Schools: A Purchasing Guide, published by
              the Department for Education and Employment;

        •     recommendations of the Cullen Report;

        •     the report of the Working Party on School Security prepared by the
              Authority’s Education Service;

        •     British Standard 8300;

        •     Fife Council’s “Access Policy and Standards” (a copy of which is
              available in the Data Room); and

        •     Building Bulletin 94 – Inclusive School Design, Accommodating Pupils
              with Special Education Needs and Disabilities in Mainstream Schools.

        Where the above contain conflicting guidance or requirements, the Contractor
        shall, in consultation with the Authority, use reasonable professional skill and
        care in choosing the most appropriate guidance or requirements in the context of
        the relevant Project Facility.




4.3     Design

4.3.1   General Requirements

        The Contractor shall design the Works to ensure the following Authority
        objectives:-

        (a) the creation of high quality school buildings, with strong identity, which
            integrate well with their locality and provide a full, balanced and stimulating
            learning environment ;
        (b) the achievement of Project Facilities which have an attractive appearance,
            enhancing the area in which they are sited;
        (c) the achievement of an educational environment in which there can be
            realised the Authority’s key objectives in terms of:

            •      external materials selected for the Project Facilities shall be to a high
                   specification with minimal maintenance requirements;

            •      physical environments which promote inclusion in mainstream
                   schooling for disabled pupils who may have a mental or physical
                   impairment which have a long term adverse effect on his or her ability
                   to carry out normal day to day activities;
                  materials shall be utilised which reduce the risk of condensation and to
                   meet the current edition of Building Standards (Scotland) Regulations
                   in terms of U-values;

            •      internal environments for the Project Facilities shall be efficient and of
                   attractive appearance, providing a safe environment for staff, pupils,
                   other users and visitors; and

            •      the materials, finishes, systems and equipment installed in the Project
                   Facilities will be of a high standard and quality, as should the
                   workmanship throughout the Contract Period.

        (d) Future maintenance requirements must be minimised by implementation of
            appropriate measures (including but not limited to):

            •      durable finishes and systems provided, where possible, to
                   extend/planned maintenance redecoration cycles and be impact and
                   vandal resistant; and

            •      pipework, cables and equipment accessed easily for maintenance work
                   but, wherever possible, be hidden from view and should be tamper
                   proof by unauthorised personnel.



4.3.2   Architectural Criteria

        The design should take account of the following factors:

        •       the provision of a strong concept in the new building design,
                concentrating on the efficient use of space and high standards of
                appropriate aesthetic practice. For example, the juxtaposition, physical
                design and planning logic of entrances, main circulation routes and key
                spaces should minimise the requirement for direction signage.
•   of the Room Data Sheets in respect of internal areas and relationships

•   the building should be located, where possible, on the site in a manner to
    permit possible future extensions

   a feature glazed canopy should be incorporated in the design of the main
    entrance at each project facility

•   internal planning should allow for future flexibility. Consideration should
    be given to multiple use of spaces to accommodate the requirements of the
    school timetable;

•   the concept of New Community Schools was proposed by the Government
    in September 1998, in the document of that name. The Contractor should
    provide proposals which indicate how such a concept might be
    incorporated and developed. A copy of the New Community Schools
    document is available in the Data Room;

•   high quality materials, systems and workmanship should be adopted,
    taking advantage of the best of proven, modern design techniques and
    approaches;

•   the engendering of a sense of pride in pupils, staff and users by creating
    attractive and stimulating surroundings, creating a respect for the Project
    Facilities together with the immediate and wider environment;

•   the design of social spaces, both internal and external, should in the
    context of the overall design maximise natural light;

•   the nursery and primary school design should be based around a secure
    courtyard concept, easily accessed from adjacent teaching areas;

•   pitched roofs together with open eaves with external down pipes shall be
    provided;

   flat roofs and internal gutters/downpipes are not permitted;

•   a minimum floor to ceiling height of 2.7m is required in all Occupied
    Spaces, though additional volume should be exploited in appropriate
    spaces/locations. However, in each project facilities Assembly Halls and
    Gym/Sports Halls, these shall be designed to be of a suitable height for
    recreational standard badminton with a minimum floor to ceiling height of
    6.7m above entire badminton court area. The Kennoway Primary School
    Gym Hall and the Duloch Park Community Facility Sports Hall, shall be
    designed to be of a suitable height for competition standard badminton and
    shall be a minimum of 7.6m floor to ceiling height above the entire
    badminton court area. The Multi-Purpose Room (Type 2) at Duloch Park
    shall have a minimum ceiling height of 3.5m. The Multi-Purpose Room
    (Type 1) at Duloch Park shall be designed to be of suitable height for
    recreational badminton with a minimum floor to ceiling height of 6.7m
    above entire badminton court area.

   The minimum acceptable floor to ceiling height in any space or location
    other than Occupied Spaces shall be 2.4m;

•   internal traffic flows and functional relationships within the facility in
    order to ensure optimum circulation patterns and avoid overcrowding and
    excessive counterflows , the safety of occupants, use patterns, functional
    relationships between different parts of the building and, location of staff
    and pupils in relation to toilet facilities;

•   noise transfer into teaching areas is, in accordance with Building Bulletin
    93, kept to a minimum to ensure a pleasant working environment.
    Relaxation of BB93 is given in respect of : Glazed partitions between
    classroom and corridors assessed sound reduction index = RW 28dB.
    Internal doors between classroom and corridor / activity space assessed
    sound reductions index = Rw 28dB;

•   the teaching areas must be acoustically designed so that the teacher can be
    heard clearly from any position in the room in accordance with Building
    Bulletin 93. Relaxation of BB93 is given in respect of : Glazed partitions
    between classroom and corridors assessed sound reduction index = RW 28
    dB. Internal doors between classroom and corridor /activity space assessed
    sound reductions index = Rw 28dB;

   noise transfer from Occupied Spaces should be kept to a minimum level in
    accordance with Building Bulletin 93. Particular attention should be paid
    to areas where confidential discussions are conducted and where noise
    from adjoining areas is likely to cause disruption including offices,
    teaching spaces, medical suite, toilets and the like. Relaxation of BB93 is
    given in respect of : Glazed partitions between Occupied Spaces and
    corridors assessed sound reduction index = RW 28 dB. Internal doors
    between classroom and corridor / activity space assessed sound reductions
    index = Rw 28dB;

•   removal of all redundant hutted, teaching and sundry accommodation
    remaining on the sites of the Project Facilities, following the Service
    Availability Date, and reinstatement of external surfaces to suit;

•   In particular, the following features of existing school buildings are to be
    incorporated within the completed Project Facilities are noted as follows:
        (a)      St Columba’s – statue of Our Lady

        (b)      Kennoway – School Clock, Millennium Library and Jubilee
                 Library
                   (c)     Holy Name – commemorative plaque, oak tree (heavy
                           standard), time capsule; and

                   (d)     Inzievar – memorial garden (to be retained)

              The Contractor shall include for all costs associated with the dismantling,
              temporary works and removal from the existing buildings, transport to,
              safe storage/protection and erection on site at the Project Facilities.

              The Contractor must also include for any refurbishment of these items
              prior to erection or in the case of trees and shrubs replacement of any
              plants which are damaged in transfer and/or fail to establish in their new
              location.

             downtaking and transfer to Authority store in Fife of the existing CCTV
              systems at Inzievar Primary School including cameras, lenses, brackets,
              columns, monitors, control/ recording equipment and storage cabinets
              (cameras and the like have already been removed at Fair Isle but columns
              etc. still require to be removed); and

             downtaking and transfer to Authority store in Kirkcaldy of the existing
              door access equipment at Inzievar and Kennoway Primary Schools
              including cameras, brackets, monitors, door stations and door magnets.

4.3.3   Inclusion and Accessibility Policy

        The Authority’s stated objectives for inclusiveness and accessibility are of
        paramount importance in the design, construction and maintenance of the Project
        Facilities.

        The Authority is committed to removing barriers and ensuring that internal and
        external spaces are accessible to all including those with physical disabilities. In
        compliance with the stated objectives and statutory duties the Authority requires
        the delivery of education to pupils with disabilities and/or Additional Support
        Needs, where possible, through inclusion in mainstream education.

        The Contractor must take into account the following documents, of which are
        available in the Data Room, to ensure the Authority’s objectives are met:-

             the Authority’s Access Policy and Standards. The Policy is intended to
              supplement rather than replace Statutory requirements and promote best
              practice and the Authority requires that where these exceed the Statutory
              requirements, these Standards will be applied;

             Royal National Institute for the Blind Publication ‘Building Sight’;

             Royal National Institute for Deaf People ‘Louder than Words’ and
              ‘Induction Loops in Public Places’;
             Building Bulletin 94 Inclusive School Design – Accommodating Pupils
              with Special Education Needs and Disabilities in Mainstream Schools;

             Building Bulletin 91 Access for Disabled People to School Buildings; and

             Fife Council’s “Access Policy and Standards”. A copy of the guidance is
              provided in the Data Room.

4.3.4   Environmental Strategy

        In support of Agenda 21 as agreed at the Earth Summit in 1992, the Authority is
        committed to responsible environmental management and the development of
        sustainability in its own services and those supplied to it. The Authority has
        adopted the following principles:

        •     minimise the use of finite resources;

        •     promote access to worthwhile and productive jobs;

        •     promote social equity;

        •     protect and improve quality of life by meeting people’s needs for
              amenities and services locally;

        •     ensure strong, safe and thriving communities;

        •     conserve and enhance biodiversity;

        •     protect and enhance the visual landscape and townscape;

        •     raise environmental awareness and education;

        •     improve public consultation and participation processes; and

        •     promote high standards of health.

        In 2002 the Fife Environmental Network introduced its Environmental Strategy,
        "Take a Pride in Fife 2003 - 2006". The Strategy is based around seven key
        themes.

             Community Learning and Development;

             Energy;

             Local Environments;

             Natural Heritage;

             Pollution;
              Transportation; and

              Waste Minimisation and Wise Resource Use

        The design of the new building should consider the key themes and adopt the
        principles and aims of the Environmental Strategy.

        The design of the new buildings and the life cycle maintenance should be
        considered relative to environmental impact and sustainability. School buildings,
        in particular, should respond actively to this universal need in order to create
        positive models for pupils and the community thereby increasing the profile of,
        and the perceived need for, sustainability.

        The Contractor will undertake a registered BREEAM assessment for all schools
        and achieve a minimum rating of “good”.

        Within the current financial arrangements, the Contractor, in conjunction with the
        Authority, will target areas identified within the BREEAM pre-assessment
        undertaken by the Contractor and the Authority and using reasonable endeavours
        will target a rating of “very good”. All of this will be carried out through ongoing
        liaison with the Authority and the BREEAM assessor

        Where opportunity exists, consideration should be given to the following:

        •      building design adopting ‘green’ materials from sustainable sources that
               are non-hazardous in their erection, maintenance and long term use and
               which maximise opportunities for eventual recycling. (e.g. water or
               organic based paints, wood from sources accredited by the Forestry
               Stewardship Council, organic fibre in carpets/sheet flooring and fabrics
               and the avoidance of pre-stressed concrete;

        •      the use of innovative technology;

        •      the incorporation of methods of recycling and waste minimisation, e.g. the
               provision of bottle bank services or use of ‘grey water’; and

        •      the encouraging of biodiversity in school grounds through the use of non-
               grass soft landscaping.

4.3.5   Waste Management

        The Authority places a high priority on sustainable waste management and the
        education of pupils and staff in the need for and the benefits of waste reduction,
        re-use and recycling.

        The Contractor is required to provide a waste management service (Facilities
        Management Statement of Service Objectives - Table 8) which promotes waste
        reduction, re-use and recycling in accordance with the objectives of the Fife Area
        Waste Plan. A copy of the Plan has been placed in the Data Room. The
        Contractor shall demonstrate how this will be implemented as part of their
        submission.
        The Contractor shall incorporate in its designs secure external waste collection
        points for separate storage of waste which can be safely accessed by the heavy
        vehicles.

        The Contractor must provide,both internally and externally, appropriate numbers
        of separate bins, waste receptacles, bottle banks or skips which encourage waste
        minimisation, re-use and recycling. This shall include but not be limited to the
        separation of paper, card, drinks cans, plastics, glass, food waste and organic
        waste other than food waste.

        The Contractor shall also minimise waste streams from construction and
        demolition works in compliance with the Fife Area Waste Plan. The Contractor
        shall demonstrate how this will be implemented as part of their submission.

4.3.6   Energy Strategy

        The Authority recognises that good energy management helps to protect the
        environment by conserving natural resources and reducing harmful emissions
        while also reducing running costs. The Authority is a signatory to the
        Department of Environment, Transport and Regions initiative Making a
        Corporate Commitment to Energy Efficiency and has adopted the following
        objectives:

        •     increase awareness of the need for energy efficiency among all staff

        •     maintain an energy management responsibility structure

        •     set performance improvement standards

        •     monitor and evaluate performance levels

        •     hold regular reviews

        •     report annually on the energy management programme

        The Contractor must provide their consumption reduction strategy for energy and
        water over the life of the project.

        The consideration of the above principles and of the following opportunities, in
        relation to a philosophy of optimal energy efficiency and life cycle costing,
        should be evident in Contractor’s design:

        •     orientation: taking advantage of southern and western aspects to provide
              useful solar gain and reduce the need for artificial lighting

        •     façade design: to exclude overheating while permitting the benefit outlined
              above
         •     building layout: grouping of buildings to create sheltered, hence pleasant,
               external spaces and reduce heat loss via infiltration

         •     ventilation: plan buildings such that natural through ventilation can take
               place, therefore obviating or reducing the need for mechanical ventilation

         •     building form: minimise area of external wall in order to reduce heat
               losses (as modified by building layout and ventilation above)

         •     insulation: high levels of insulation to reduce heat losses and hence reduce
               required heating installation to a minimal back up provision only

         •     choice of energy efficient fixtures and fittings i.e., space and water heaters
               and light fittings

         •     the use of low carbon and alternative fuel and power technologies,
               including but not limited to the use of CHP, solar thermal and photovoltaic
               energy, biomass fuels and heat pumps

         •     draught lobbies: inclusion of buffer zones at all entranceways; and

         •     limitation of infiltration through quality of delivery and workmanship
               during construction.


4.3.7    Adaptability

         Designs shall be capable of accommodating reasonable change over the 60 year
         lifespan of the Project Facilities, including providing flexibility of design, to
         reflect anticipated changing populations and teaching methods.

4.3.8    Maximise Use of Building

         Designs shall include multiple use of the Project Facilities by the staff and pupils
         at the school and by the local community, thus minimising building and running
         costs for both whilst fostering a social interaction.

4.3.9    Landscape Policy

         Designs shall relate to the natural environment in landscape terms using
         indigenous landscape species. Further information is provided in the Services
         Specification, Table 7 - Grounds Maintenance.

4.3.10   Security

         This paragraph must be read in conjunction with paragraph 4.6.11(l) below.

         The safety of all users of the Project Facilities is of paramount importance and,
         in designing for a secure environment, the Contractor should take into account
the recommendations of Legislation, the Cullen Report and the Authority’s
internal report entitled Report of Working Party on School Security, copies of
both of which have been placed in the Data Room.

The Contractor must take account of the need to maximise security, whilst still
maintaining a welcoming environment for pupils, staff, other users of the
facilities and visitors.

The Contractor shall take cognisance of the principles of Crime Prevention
Through Environmental Design in the development of their proposals.

The design of the new facilities shall take account of the security requirements of
pupils, staff, other users of the facilities and visitors during Core Times. The
design should also reflect the need to protect the building fabric against attack by
vandals and arsonists.

Full account shall be taken of a crime profile of the local area when developing
the security solution for each of the Project Facilities. To this end, the Contractor
shall involve an appropriate representative of Fife Constabulary at all the formal
development stages of the Project and shall follow the recommendations in
Secured by Design (by Fife Constabulary), (A copy of which is available for
reference in the Data Room).

The Contractor must consider the following aspects, within the confines of the
facilities. This list is not exhaustive and the Contractor should make their own
assessment of the individual needs of each of the Project Facilities:

•     boundary surveillance taking into account car parks, access to and from
      car parks via main circulation routes, entrance gates and unsupervised
      areas and the need for appropriate and uniform levels of security lighting;

•     electronic protection measures, including closed circuit television;

•     perimeter fencing;

•     anti vandal measures;

•     use of technology - CCTV, access control;

•     detection and alarm systems;

•     reception areas overlooking the main entrance;

•     doors - controlled access, fire doors, disabled access/egress;

•     locks and the use of mastered key suites;

•     windows - areas of special security, ground floor locations, ventilation and
      escape;
         •     the use of panic buttons in classrooms;

         •     sensors for security systems in corridors, bases, ancillary areas and areas
               containing expensive equipment;

         •     areas outside the school buildings;

         •     annexes and detached buildings;

         •     entrances to the school buildings;

         •     access for emergency services;

         •     the planning of spaces to avoid dead ends and secluded corners difficult to
               view; and

         •     control of waste and waste receptacles.

         The Contractor must adopt a CCTV system which should comply with the
         technical requirements of The Scottish Executive guide CCTV in Scotland - A
         Framework for Action. The CCTV system must provide surveillance of external
         areas including external doors and elevations. In addition the CCTV system must
         comply with the Authority’s Code of Practice for CCTV Systems at Fife Council
         Properties. A copy of the Code is held in the Data Room.

         Where possible, the Contractor shall avoid creating external spaces which
         increase the risk to security for users of the Project Facilities.

4.3.11   Internal Circulation

         Further information with regard to internal circulation is provided in the relevant
         Room Data Sheets.

         In the case of the primary schools, there should be one controlled entry point to
         the building for visitors. However at schools with Nursery provision and the
         Additional Support Needs provision, (which includes the ASN Nursery at
         Duloch Park), there will require to be an additional, separate, controlled entry
         point.

         The design shall ensure that community users of the Project Facilities are not
         able to access school/pupil/classroom areas without authorisation.

         Special arrangements will require to be developed for the Oakley campus.
         Solutions for this aspect of the project must be developed in consultation with
         the Education and Community Services of Fife Council.
      The entrance lobby for new facilities should provide adequate circulation, and
      must create an appropriate sense of arrival for pupils and visitors. It should give
      direct access to the main access route.

      Thereafter the internal circulation should create a hierarchy of spaces with a clear
      organisation and identity. These spaces must not be institutional in character and
      should be enlivened by views of activities and into rooms where appropriate.
      The design of internal circulation spaces should form part of an overall
      architectural concept and strategy. The following requirements shall be met by
      the Contractor:

      •     corridors should be of an appropriate width to support large volumes of
            pupil traffic, free-flowing in both directions - normally not less than 1.8m;
            narrower widths depending on circumstances may be acceptable;

      •     a change of level within a storey should be avoided but, in any event kept
            to a minimum and ramped accordingly. See Department of Education
            Design Note 18. Access for Disabled Persons to Educational Buildings;
            and

      •     all fitments in circulation spaces must be recessed

      Internal social areas for pupil shelter during inclement weather shall be
      integrated within school circulation space. These areas shall be capable of being
      readily supervised and controlled.

      External areas must include provision for pupils to shelter from the Elements.
      Design techniques, such as the integration of extended roof overhangs and the
      like, are encouraged for this purpose. The Contractor must co-ordinate the
      requirements for external shelter with their safety strategy for the design.

4.4   Building Fabric

      This paragraph sets out the standards for each element of the building fabric of
      the Project Facilities. Standards cover the following elements:

      •     roof;

      •     external walls;

      •     windows and glazed screens;

      •     doors;

      •     stairs;

      •     finishes; and

      •     fixtures and fittings
4.4.1   Roof

              roofs should suit the particular location and exposure. While roofs should
               be pitched with open eaves and external rainwater handling systems, this
               requirement does not prohibit the use of low pitch standing seam metal
               roofs. However, should this be the preferred design solution all upstands
               and the like shall be welded. Noise of rain on certain materials must be
               considered and a solution to dampen this noise should be incorporated in
               accordance with Building Bulletin 93;

               Roof glazing must be provided with means to control solar gain/glare if
               appropriate

              aesthetically pleasing details such as bullnose eaves and curved verges
               would be desirable

        •      roof volumes should be expressed internally where this is consistent with
               the design concept; and

        •      flat roofs and internal gutters/downpipes shall not be permitted.

4.4.2   External Walls

        •      wall finishes should be aesthetically pleasing, durable and vandal resistant.

        •      wall finishes must be detailed in a manner to avoid weather staining which
               would detract from the aesthetics of the building.

4.4.3   Windows and Glazed Screens

        •      windows shall be from suppliers and manufacturers with successful track
               record of providing window solutions in a school environment. The
               Contractor shall demonstrate this as part of their submission.

              window ironmongery must be robust and durable and the Contractor shall
               provide details as part of their submission. Opening windows must be
               provided with child proof restrictors.

              thermal breaks must be incorporated in window design as necessary

              designs must ensure that windows can open without interference with
               internal suspended ceiling or blinds and ensure that safe cleaning of
               glazing is permitted.

              uPVC windows and glazed screens shall not be permitted;
               windows on landings, staircases or other vulnerable areas should be
                adequately guarded or appropriately glazed (as should all low level glazing
                generally);

        •       windows must suit the particular location and exposure;

        •       windows where openable must be lockable and have tamperproof safety
                catches and not project where persons may walk into them;

        •       windows shall be designed to promote good natural ventilation as part of
                the overall design strategy. In addition openable elements shall be of a size
                which is manageable for general safe operation by staff;

        •       windows must minimise heat loss and shall have a minimum U value of
                2.2W/m²K;

        •       windows must provide adequate ventilation in the closed position;

        •       windows must be provided with features in order to combat solar gain and
                glare at all times;

        •       windows must comply with the EU Directive (89/654/EEL) on glazing,
                UK Workplace Regulations 1992 - Regulation No.14; and

        •       fenestration shall be designed to ensure that pupils are able to view the
                external environment from teaching spaces.

4.4.4   Doors

        •       the location and requirements for doors for building compartmentation
                must be agreed with the fire authority;

        •       main entrance doors and side screens should be glazed and should form
                draught lobbies at external access doorways;

        •       outward opening doors should not project into corridors or where
                obstruction might be caused such as at stairways;

        •       all doors in occupied spaces must have vision panels, appropriately
                positioned to suit all users;

        •       all classroom doors must have suitably wide glazed side panels to
                maximise daylight into corridors and also allow supervision of shared
                common areas and wet areas;

        •       all doors must suit the particular location and functional use;

        •       all doors must meet the anticipated movements within the school;
        •    all doors must be designed to allow disabled access including motorised
             electric wheelchairs;

        •    separate doors are required for deliveries where use of general access
             routes would create excessive disruption to the delivery of the core
             education function;

            doors to sports hall, Multi-Purpose Rooms/Halls, Assembly/Sports Halls
             and Gym Halls should be positioned and designed to eliminate sharp and
             potentially dangerous corners in the activity zone, be flush with the
             internal wall surface and provide a suitable internal rebound surface with
             adjoining wall surface and have appropriate flush ironmongery;

        •    all doors/gates etc. shall incorporate an appropriate level of security;

            door ironmongery shall be sourced from suppliers and manufacturers with
             successful track record of providing ironmongery solutions in a school
             environment. The Contractor shall demonstrate this as part of their
             submission.

            locks shall have an overall master and be suited in Departments,
             Administration and Community Use. Key boxes shall be located in
             appropriate secure locations.

            doors in nursery and infant area of facilities shall incorporate “finger
             guard” safety features which minimise the potential for fingers being
             trapped in the pivoting side of doors;
             Each Main Nursery access door to be fitted with additional high level lever
             latch

        •    all corridor doors must incorporate door holder units linked to the fire
             alarm system (except where required to be kept shut for security); and

        •    consistent visual treatment for heights of doors and screens, including,
             overpanels, colours and facings.

4.4.5   Stairs

        •    stairs with open risers will not be permitted unless prior written approval
             is obtained from the Authority’s Representative.
Finishes

(a) General

Finishes must be chosen in line with the Authority’s environmental policy, a
copy of which is located in the Data Room, and should reflect a quality of being
durable and sound with the ability to withstand heavy use and abuse. Finishes
should be appropriate for their particular use. Finishes should be chosen with a
consideration of acoustics and noise reduction. The nature of all finishes is
described in the Room Data Sheets. Suitable colour schemes and textures to
assist people with visual or hearing impairments should be used.

(b) Internal Finishes

Floor, wall and ceiling finishes should, together with the fixed furniture and
fittings, form part of an integrated design concept. The following general points
should be complied with:

•     floor finishes should be slip resistant, durable, easily cleaned and provide
      an optimum balance between anticipated life expectancy and product
      replacement leading to less disruption to the Project Facility and
      minimised environmental impact, e.g. the avoidance of petrochemical
      based materials where possible;

•     suitable barrier matting should be provided and maintained at principal
      external entrances;

     matwells should not present a hazard to building users with physical
      disabilities or contravene the current Disability Legislation

•     all chosen finishes, carpets etc., should meet the environmental standards
      for computer specialist use areas;

     colour schemes shall be selected in consultation with the Authority’s
      Representative;

•     in circulation areas, classrooms where water is in use, toilets, changing
      rooms, washrooms, showers, kitchen areas must have an appropriate slip
      resistant floor finish;

•     wall finishes: durable, easily cleaned and fire resistant as required. All to
      comply with Building Regulation requirements;

•     ceiling: light in colour and acoustically absorbent finishes. Fire resistant as
      required; and, in the case of sports ceilings, from a manufactured range
      specifically designed for this purpose.

•     finishes must be capable of being patch repaired in the event of damage.
        (c) External Finishes

        External finishes should be chosen to provide high performance, durability and
        good weathering characteristics.

4.4.7   Fixtures and Fittings:

        (a) General

        The Contractor shall provide all fixture and fittings included in the Room Data
        Sheets and Equipment List

        Display boards should be incorporated into integrated display areas, some of
        which may be provided in entrance halls or other strategic locations. No display
        boarding should be located in dead-end corridors. Display boards and
        pinboarding shall be provided with suitably finished edge protection trims to all
        exposed edges.

        (b) Sanitaryware and Toilet Fitments

        •     separate male / female staff and pupil toilets and unisex staff and pupil
              disabled toilets are to be provided;

        •     WC pans, urinals and lavatory basins are to be at appropriate height for the
              intended user group;

        •     all fittings and services thereto must be vandal resistant;

        •     service duct systems with access panels must be used in toilets for pupils
              and public in all instances (except disabled toilets);

        •     all toilet cubicles and service duct systems shall, as a minimum
              specification, be laminate finished on all faces;

             showers must be individual privacy cubicles;

             all disabled toilet facilities, including ASN class toilets, shall be equipped
              with electrically operated automatic hand dryers. All other toilets shall be
              equipped with power to a suitable fused connection unit for possible future
              provision of same;

        •     where appropriate female toilets are to be provided with dispensers for
              feminine hygiene products and suitable sanitary disposal units;

        •     all sanitaryware shall be provided with appropriate liquid soap dispensers,
              paper towel holders, toilet roll holders and the like to suit the designed
              capacity of the installation; and
      •     all sinks and wash hand basins in occupied spaces shall be inset into
            worktops except nursery sinks which shall be semi-countertop.

      (c)   Window blinds

      •     Window blinds shall be provided (excluding rooflights) in all rooms which
            are exposed to natural daylight and shall give suitable reduction of natural
            daylight levels for viewing television and projector images; and

           Blackout facilities shall be provided in all Assembly Halls and also the
            Studio/Theatre and the Multi-Purpose Halls at Duloch Park, and shall give
            suitable reduction of natural daylight for stage productions.

           Blackout facilities shall be provided in the hydrotherapy pool at Duloch
            Park, and shall give suitable reduction of natural daylight for operation of
            the specialist lighting systems.

      (d)   Receptions

           Reception Counters shall each comprise a glazed sliding hatch with full
            length writing shelf and integral worktop under, aesthetically designed as
            integral features of the Administration Office/Reception Foyer area,
            appropriate to a full range of users and to address needs of office staff in
            terms of maximising privacy and draught avoidance.

           Reception desks (at Duloch and Kennoway) shall each comprise a
            dedicated public interface to be aesthetically designed, as a stand-alone
            facility within the main Reception Foyer complete with suitable provision
            for the storage of materials and 2 no. computer workstations to include
            sufficient knee spaces, data outlets, power outlets, cable management,
            cupboards, drawers and shelves in relation to its function and size.

           Staff/pupil receptions shall each comprise a glazed sliding hatch with full
            length writing shelf and integral worktop under, aesthetically designed as
            integral features of the Administration Office/Reception Foyer area,
            appropriate to a full range of users and to address needs of office staff in
            terms of maximising privacy and draught avoidance.

      (e)   Kitchen Serveries

            Where kitchen serveries open into multi-use spaces, such as
             Assembly/Dining Halls, a suitable barrier must be provided to physically
             and visually segregate the kitchen from the adjacent space.

4.5   Civil and Structural Engineering

      This clause sets out the Performance Standards for civil, structural and
      geotechnical works.
        This clause provides standards on the following:

        •     structural works

        •     infrastructure

        •     ground conditions - existing sites

4.5.1   Structural Works

        (a) Technical

        Structures shall be designed in such a way as to allow reasonable flexibility of
        room layouts in the future to suit changes of use and changing educational needs
        and shall have suitable protective coatings to ensure that the design life is
        achieved. All structural steel shall be treated with protective coatings in
        accordance with BS 5493. No structural steel shall be incorporated in the Works
        which is not treated for corrosion protection.

        In addition, consideration should be given to minimising the impact of
        projections such as structural columns and piers. In large assembly/sports areas,
        projections shall not be permitted.

        As far as is practicable, account shall be taken of the need to provide
        construction materials and details which are vandal resistant.

        The Contractor shall be responsible for the design, erection and maintenance of
        any temporary works in connection with demolition.

        (b) Operational

        The Contractor shall prepare a maintenance manual for structural inspections and
        implementation of general structural maintenance works throughout the Services
        Period.

4.5.2   Infrastructure

        (a) Technical

        The Contractor shall be responsible for verifying the condition and suitability of
        existing storm water and foul drainage systems within each school site boundary
        and for installation and/or reinstatement of all drainage required to suit the works
        all to the satisfaction of Scottish Water and Scottish Environment Protection
        Agency.

        The Contractor shall be responsible for obtaining Roads Construction Consent
        for any public roads, footpaths, road crossings (zebra, pelican, toucan etc.) and
        the like necessary for the development and for arranging adoption in terms of
        Section 16 of the Roads (Scotland) Act 1984.
        Private roads, bus and car parking areas shall be constructed in accordance with
        the Authority’s Transportation Development Guidelines (copies of which are
        available in the Data Room).

        The Contractor shall make good existing roads/pavements/hardstandings to the
        extent the same are being re-used so as to comply with the above construction
        standards.

        Requirements for servicing access, e.g. deliveries, plant and building
        maintenance etc. should be considered and principal vehicle routes separated
        from general access areas, where possible.

        Where Works are carried out in or adjacent to existing functioning school
        buildings the Contractor shall be responsible for liaising with the Authority and
        ensuring that disruption to the operation of the schools is kept to a minimum.

        (b) Operational

        The Contractor shall prepare a maintenance manual for inspections and
        implementation of general maintenance of infrastructure works throughout the
        Services Period and incorporate same within the services proposals/plans.

        (c) Transportation Works

         Appendix 10-Transportation Works Schedule details the relative responsibilities
        of the Contractor and the Authority for the execution of the various
        Transportation issues identified at each site.

4.5.3   Ground Conditions - Existing Sites

        The Authority has carried out a factual site investigation, topographical survey and
        an environmental assessment of all sites based on information obtained from Land
        Surveying Consultants, Environmental Consultants and Site Investigation
        Contractors with respect to general ground conditions and mineral conditions.

        The purpose of this assessment was to provide preliminary advice on anticipated
        geotechnical constraints for sites with particular reference to mineral stability.

        The following additional survey information has been provided for the sites at
        Kennoway, Fair Isle and Inzievar:
           Stage 2 Mineral Stability Surveys ( RPS Consultants ), Factual Site Investigation
            Report for Mineral Suitability ( Hydracrat ) and Intrusive Bedrock Investigation
            ( RPS Consultants ).
        An Intrusive Contaminated Land Investigation Report has also been provided for the
        site at Dover Heights.
        In addition to the survey information relating to the school sites
        Foundation solutions must take account of ground conditions, both superficial and
        mineral and must also take account of restrictions placed on noise and vibration
        when operating adjacent to existing occupied school premises. Consultation with the
        Coal Authority will be necessary.

        The Contractor must allow for all temporary works to ensure stability of excavations
        and for dewatering.

        All information obtained by the Authority pertaining to ground conditions is held in
        the Data Room.

4.5.4   Design

        All design shall be carried out in accordance with the relevant and current British
        Standards Codes of Practice.

4.6     Building Services

        This paragraph sets out the standards for building services works. The standards
        apply to all aspects of the Works, as appropriate, on the following:

        •     general;

        •     building services considerations;

        •     energy conservation;

        •     acoustic standards;

        •     mechanical services installation;

        •     domestic hot and cold water supplies;

        •     mechanical ventilation;

        •     lifts;

        •     fire fighting applications/equipment;

        •     electrical installations; and

        •     information/communications infrastructures

4.6.1   General

        The Contractor shall ensure in its design that the buildings design requirement
        does not exceed the supply capacity of the main supplies for each building.
        Should the supply costs of Utilities increase or any other costs be incurred
        because of exceeding this requirement then all costs associated thereto will borne
        by the Contractor.

        The Contractor must liaise with the Utility Suppliers where increased capacity is
        required or where new build schools will operate in parallel with existing schools
        to ensure the availability and also any phasing requirements for supplies in line
        with the Contractor’s programme.

        The full services system, for example, pipe runs, wiring etc. must be hidden from
        view and should be tamper proof by unauthorised personnel.

        Access for maintenance/replacement purposes should only be available for those
        duly authorised.
        The Contractor shall install separate meters for each form of energy and water
        consumed, connected to the Building Energy Management System (BEMS) for
        each kitchen of the Project Facility, which are capable of measuring consumption
        and producing demand profiles via the BEMS to the Authority’s Representative
        who shall be afforded reasonable access to verify and audit meter readings. The
        requirements of this clause shall not relieve the Contractor of the obligation to
        verify utilities bills and report to the Authority.

4.6.2   Building Services Considerations

        The Authority’s general requirement is to provide buildings which are
        environmentally friendly from the global, local, external and internal aspects,
        and which minimise the impact on the local community.

        Acoustics, lighting, ventilation, heating and thermal performance of the building
        construction are all inter-related and cannot be considered in isolation. In
        addition, energy conservation has a major effect on most aspects of
        environmental design.

4.6.3   Energy and Water Conservation

        The general policy is that the Project Facilities should be designed and
        constructed to minimise primary energy and water consumption.

        The Contractor shall ensure that the various elements of the building fabric,
        layout, and exposure to external elements are optimised with a view to
        minimising energy consumption while maximising the environmental amenities
        of the building.

        Consideration must be given to at least the following:

        •     natural daylight;

        •     natural ventilation;

        •     solar gain in summer;
•     solar gain in winter;

•     elevation aesthetics;

•     fabric conduction loss in winter;

•     noise control;

•     acoustic performance;

•     visual interest;

•     privacy;


•     efficient plant to be specified, accurately sized for the optimum duty;

•     good access to plant for maintenance;


The Contractor shall submit building designs, which have Normalised
Performance Indicators, resulting in an energy and water performance better than
current Best Practice Guidance, whilst continuing to ensure that all other
requirements of the performance specification are achieved. The table at Clause
6.2 of Schedule Part 7, Part 6 of this agreement includes target Normalised
Performance Indicators (NPI Factors) for energy and water, which are current
Best Practice for the building types. The Contractor shall ensure that each Project
Facility is designed to ensure that consumption of energy and water does not
exceed the target Normalised Performance Indicators. The Authority reserves the
right to adjust the Target Normalised Performance Indicators in line with
changes to nationally published Normalised Performance Indicators until the
Execution Date.

The Contractor shall adopt the principles as laid out in Guidelines For
Environmental Design In Schools, Building Bulletin 87, published by the
Architects and Buildings Branch, Department of Education and Skills, formerly
Department of Education and Employment. The Contractor will provide
rooflights in accordance with the FES Daylight Schedule.

The Contractor shall ensure that the designs submitted achieve the environmental
standards laid down in the Guidelines For Environmental Design In Schools. The
Contractor shall demonstrate achievement of environmental standards by
including in their submission a calculated Annual Carbon Dioxide Production
Value for each School and Community Use Facility.

A satisfactory design shall have an Annual Carbon Dioxide Production Value for
each Project Facility of less than Band A in Figure 1, Section F: Energy (carbon
dioxide) rating of Guidelines For Environmental Design In Schools.
        The Authority reserves the right to adjust the target calculated Annual Carbon
        Dioxide Production Values in line with changes to nationally published
        calculated Annual Carbon Dioxide Production Values until the Execution Date.
4.6.4   Acoustic Standards

        Acoustic design shall be incorporated into the overall building design such that
        each room or other space shall have the acoustic condition and the insulation
        against disturbance by noise appropriate to its normal use in accordance with
        Building Bulletin 93. Relaxation of BB93 is given in respect of : Glazed
        partitions between classroom and Occupied Spaces and corridors assessed sound
        reduction index = RW 28 dB. Internal doors between classroom and Occupied
        Spaces and corridor / activity space assessed sound reductions index = Rw 28dB

        This should be achieved by:

        •     determining appropriate background noise levels and reverberation times
              for the various activities and room types

        •     planning the disposition of quiet and noisy spaces, separating them
              wherever possible by distance, external areas or mutual buffer spaces and

        •     using walls, floors and partitions to provide sound insulation optimisation
              of acoustic characteristics by considering room volume, room shape and
              the acoustic properties of the room surfaces.

        The Contractor shall be required to establish the appropriate standard for all
        areas and ensure an appropriate environment is provided for use of those areas.

        Where a room is used for more than one purpose the lower criteria shall be used.


        Relaxation of BB93 is given in respect of the following;

        Movable Partitions
        Moveable partitions should generally achieve a site insulation rating of is DnTw
        40 dB.


        Kitchen Servery
        Where servery hatches are proposed between kitchen and dining areas the level
        of acoustic isolation will be very low, typically provided by only a roller shutter.
4.6.5   Mechanical Services Installations

        Plant and equipment, including but not limited to heat source, control panels,
        pumps and manifolds shall be located in spaces other than Occupied Spaces,
        stores, changing rooms, toilets and the like. The Contractor shall provide
        separate rooms, cupboards and service voids for all such items.

        (a) Space Heating

        The heating system should have a thermal response which is appropriate for the
        occupancy pattern and boiler plant should be located to minimise distribution
        losses. Space heating and hot water requirements should be provided with energy
        or fossil-fuel fired plant, rather than electricity.

        The heating system should allow for change from one type of fuel to another to
        enable the Project Facility to take advantage of fluctuations in fuel prices and
        future changes in fuel availability.

        In multiple boiler installations a sequence controller should bring boilers on line,
        automatically, to make the system more efficient. Where the output of the lead
        boiler is greater than 100kW, a condensing boiler shall be considered as the lead
        boiler.

        The heating system shall be designed to achieve internal temperatures in
        accordance with the Room Data Sheets. During the heating season (CIBSE
        defined) there must be no heat variance within a room in excess of +/-2ºC within
        the physically occupied space of room/area volumes, Temperature requirements
        are defined in the Room Data Sheets and are heating season based on an outside
        temperature of -4ºC. In addition, the heating system shall be designed to take into
        consideration natural infiltration as defined by CIBSE and associated technical
        memoranda. Outwith the Heating Season (CIBSE defined) the tolerances defined
        within building Bulletin 87 in relation to summertime overheating will apply
        except at the ASN Multi Sensory Rooms at Duloch Park where tolerances will be
        +2/-2 deg C relative to the temperature stated on the applicable room data sheet.

        Excessive vertical temperature gradients should be avoided during the heating
        season and temperatures 2m above floor level shall not exceed a 2ºC differential
        from floor level.

        The design of heating systems should maximise the areas of available wall space
        to allow flexibility in room layouts for furniture and equipment.

        If traditional wet systems are used for heating in Nursery and ASN
        accommodation, the surface temperature of any heat emitter, including exposed
        pipework, which is in a position where it may be touched by a pupil shall not
        exceed 43ºC. All heat emitters shall be of a commercial quality
Cooling mounted radiant panels may be provided only at Sports, Dining and
Assembly Halls,.

Multi-purpose spaces should have heating equipment capable of being controlled
to deliver the required temperature to suit the activity.

Heating circuits must be zoned to ensure that flexibility is in-built, for example,
to permit individual control of those parts used for extra curricular activity.
Heating zones shall be chosen to suit localised solar and incidental heat gains
and to allow out of hours use of selected zones.

Dual pumps (duty and standby) with an automatic changeover facility shall be
installed for all mechanical services system zones.

Thermal gain and loss shall take into account gains and losses from occupants,
lighting, solar gain, infiltration, conduction, office and IT equipment and
classroom use. Heating systems and controls shall be designed to provide for
intermittent operation with adequate capacity from both central plant and
emitters to provide for boost on start up. Maximum summer temperatures shall
be controlled by the appropriate use of structural shading, louvres, blinds and
building orientation. The Authority does not advocate the use of mechanical
ventilation and requires that The Contractor must have innovative solutions
which deliver the required environment. However, in a small number of areas
mechanical ventilation may be required.

The Authority requires the Contractor to demonstrate the energy efficiency of
their designs by the use of Dynamic Thermal Modelling Techniques, or similar,
on the Kennoway Primary and Community Use School and the New Community
Primary and ASN School and Community Facilities at Duloch Park,
Dunfermline as part of the Submission and on all Project Facilities prior to
Execution Date.

Materials shall be utilised which reduce the risk of condensation and to meet the
latest regulations in terms of U-valves.

In addition to insulating the building fabric, appropriate insulation shall be
applied to all services where applicable. The complete installation shall be
capable of achieving the temperatures recommended in the relevant Legislation.

(b) Boiler Efficiency and Renewal of Plant

Efficiency of boiler plant shall be considered in their selection and
manufacturers’ test efficiency figures shall be stated. Annual boiler efficiency
test results shall be obtained from either the boiler manufacturer or an
independent body and copies of these reports shall be forwarded timeously to the
Authority.
        Boiler plant shall be renewed whenever annual boiler efficiency test results
        indicate a figure of only 75% of the original test efficiency figures (not just an
        overall 75% efficiency).

        All replacement boiler plant shall at least compare with the original, in terms of
        quality, and shall be selected from a list, approved by the Authority’s
        Representative, containing at least five different boiler manufacturers and
        models.
        (c) Heating Controls

        All heat emitters shall be controllable within the room. All heat emitters must be
        capable of being isolated, for maintenance purposes, within a room. When a
        load emitter is isolated, all other heat emitters within the room must be capable
        of operating.

        Space heating controls should be user friendly, reliable and, as far as possible,
        automatic. Adjustable components, such as thermostats/ thermistors, should be
        tamper proof. The control system shall provide for automatic frost protection at
        all times. This shall be a three-stage protection scheme based on outside air
        temperature, pipework return water temperature and internal air temperature.
        Where the heating demand is greater than 100kW the controls shall incorporate
        optimum start control, weather compensation, zoning and individual thermostats
        as minimum requirements.

        Each building shall have a building energy management system installed, linked
        to and accessible from one of the Authority’s Building Energy Management
        systems. The energy management systems installed in the new buildings shall be
        linked to Authority's Trend, Honeywell or Coster building management
        computers. The new building energy management systems shall be capable of
        monitoring and recording electrical and thermal energy as well as water
        consumption including sub metering. The data shall be used to log and compare
        NPI data.

4.6.6   Domestic Hot and Cold Water Supplies

        Hot and cold water supplies, storage and installation shall comply with the
        requirements of the local water authority and all relevant Legislation.

        The Contractor shall ensure in their design that the supply capacity of the water
        supply installation for each building does not exceed the buildings' design water
        requirement.

        The Contractor’s attention is also drawn to the suitability of water supplies for
        catering and other equipment. The Contractor should ascertain the properties of
        the available supply and where necessary treat water supplies to ensure
        compatible and appropriate supply.

        Mains water shall be supplied direct to all sinks, wash hand basins, vending
        machines, watercoolers etc.
        The Contractor shall make it evident in his submission that the use of equipment
        and systems designed to minimise the consumption of water have been
        considered.

        Cold water storage tanks should be as small as possible commensurate with the
        requirements of the local water supply company and achieving the SEAMS class
        A rating.

        Anti-scalding devices are required to all hot water outlets that may be used or
        accessed by pupils.

        The temperature of hot water supplies to any showers and wash hand basins shall
        not exceed 43ºC. The Contractor must incorporate in its design for full
        temperature requirements in other areas e.g. kitchens, laundries and the like
        which must be labelled appropriately.

        Domestic hot water may be provided either from local or central plant.
        Centralised electric storage calorifiers shall not be accepted.


        The control system to the domestic hot water installation shall incorporate a
        temperature regime to ensure any storage vessels are raised to above 60ºC on a
        weekly basis for a period of a minimum of 1 hour, normally over a weekend.

        Provision shall be made in the design for the maintenance cleaning of water
        distribution services.

        The design shall provide for good accessibility to equipment and ancillaries such
        as isolation valves, controls and the like which require regular use or adjustment.

4.6.7   Water Coolers

        The Contractor shall provide a hygienic water cooler with 1 micron filter in each
        staffroom, connected to the mains water supply and electrical supply, which have
        the ability to dispense chilled (8–12oC) and room temperature water at the
        minimum rate of 75 l/hr. The staffroom at Duloch Park shall be provided with
        two watercooler units.

        The Contractor shall provide hygienic water coolers, with 1 micron filters for
        pupil use as listed below connected to the mains water supply and electrical
        supply, which have the ability to dispense chilled and room temperature water at
        the minimum rate of 22 l/hr. The coolers shall be evenly distributed throughout
        the building in appropriate locations agreed with the Authority.

           Duloch Park, Dunfermline ( DEX 1 )
                 Main                                         4
                 ASN                                          3
                   Community                                   5
                   Hydrotherapy Pool Changing                  1

           Primary School South of Aberdour
           Road, Dunfermline (DEX 2)                            4

           Oakley Primary School
                 Holy Name                                     2
                 Inzievar                                      4
                 Nursery                                       1

           Inverkeithing Primary School                         4

           St Columbas Primary School, Cupar                    3

           Primary School at Strathallan Drive,
           Kirkcaldy                                            3

           Fair Isle Primary School, Kirkcaldy                  4

           Kennoway Primary School
                Main                                           4
                Nursery                                        1
                Community                                      3

        The Authority shall be responsible for the supply of water bottles for pupil and
        staff use and the water coolers shall be compatible for use with the water bottles.

4.6.8   Mechanical Ventilation

        All Occupied Spaces including Assembly Halls and Multi Purpose areas in a
        Project Facility shall have controllable ventilation at a minimum rate of 3 litres
        of fresh air per second for each of the maximum number of persons the area is
        designed to accommodate. Occupancy will be based on 1 person/0.5m2 subject
        to a maximum of 480. All in accordance with Building Standards (Scotland)
        Regulations

        Wherever possible school buildings should be naturally ventilated. All teaching
        accommodation, dining rooms, medical examination or treatment rooms, sick
        rooms and isolation rooms, offices and teachers’ work bases shall be capable of
        being ventilated at a minimum rate of 8 litres of fresh air per second, for each of
        the usual number of people in those areas, when such areas are occupied.
        Mechanical ventilation for the Dining Rooms will be based upon a maximum
        occupancy of 200,

        All wash rooms, toilets and changing rooms shall be ventilated to a minimum of
        6 air changes per hour. These areas shall be mechanically ventilated and the air
        expelled from the building. The maximum occupancy in dining halls is 200.
         Mechanical ventilation shall be installed to prevent condensation in, and removal
         of noxious fumes, from every kitchen and other room in which there may be
         steam or fumes.

         Any mechanical ventilation system installed shall be designed so that air
         movement at the occupant’s level is at such a temperature and velocity as to
         ensure their comfort. The design should also ensure ease of maintenance,
         including the replacement of filters, the cleaning to extract grilles and the
         cleaning of ventilation duct work.

         Where mechanical ventilation is required the air change rates shall be dictated by
         the C.I.B.S.E. codes and if necessary make-up air shall be provided.
         Wherever applicable, on heating and ventilation plant, the installation shall make
         use of high efficiency and two stage or variable speed or inverter drive motors.

4.6.9    Lifts

         Lifts shall be provided to comply with Legislation and shall be suitable for use
         by disabled persons.

         A minimum of one lift shall be provided for each project facility if it is more
         than one storey high.

         A minimum of two lifts shall be provided for the Duloch Park facility if more
         than one storey high, preferably providing separate lifts for Community Use and
         School patrons to ensure a secure environment for pupils and staff within the
         School(s) and the viable operation of the disabled access strategy for Community
         Use during periods when the School premises are closed.

         Lifts shall be provided with pre-recorded voice announcements for “door
         opening” and “door closing” and location.

         Lift capacity shall be for 13 persons.

         Minimum contract speed of lifts shall be 0.63 metres per second

         Lifts shall have the facility to be key locked, out of use, with keys held by
         authorised persons only.

4.6.10   Fire Fighting Appliances and Equipment

         Fire fighting appliances and equipment shall be provided and maintained, as
         appropriate, to comply with Legislation and appropriate codes of practice.

4.6.11   Electrical Installations

         The Contractor shall design a suitable electrical system and install the system to
         ensure compliance with the following:
(a) Mains Distribution

Main switchboards, sectional switchboards and distribution boards shall be
appropriate in terms of all electrical and mechanical criteria applying themselves
in service. They shall readily lend themselves to maintenance activities without
undue disturbance to the performance of the Project Facility. The switchgear
shall provide flexibility for future adaptation/extension and reasonable increases
in connecting cabling, electrical loads must have a minimum spare capacity of
20% on load and ways for future provision on completion of construction.

All equipment will require to be provided with durable labels, clearly marked
with details of the equipment’s function and designation.

Power factor correction shall require to be consistent with best practice energy
conservation aims throughout the Contact Period.

All main switchboards, sectional switchboards, distribution boards, control
panels and the like shall only be located in the specifically designed Electrical
Switchrooms, Contractor’s Cleaners’ Cupboards or Plant Rooms. and will not be
permitted in Occupied Spaces of the facility, circulation areas or the Authority’s
storage facilities. Due cognisance shall be taken of safe working, maintenance
operations and minimisation of disruption in respect of access must also be
considered.

(b) Cables

A cable management or other system shall be incorporated to allow flexibility.

All installations with the exception of Boilerhouse, Plantrooms, Switchrooms,
Service Ducts and Storerooms shall be flush or concealed within the building
fabric using an appropriate cable management/containment system with MICC
or low smoke and fume (LSF) insulated cables. The remaining installations may
be carried out using surface galvanised conduct and LSF single core stranded
copper cables.

(c) Lighting

The ambience of the Project Facilities can be greatly enhanced by the use of
creative lighting. The objective, therefore, is to provide lighting schemes which
enhance the educational environment, with the emphasis on natural lighting.
However, natural light shall be the prime means of lighting during daylight
hours. The design should give consideration to the methods employed for safe
access to high level lighting for maintenance. The Contractor shall demonstrate
as part of their submission their design solution for Assembly Halls,
Reception/Foyer areas, Dining Halls and Gym/Sports Halls.

To conserve energy, the use of energy efficient lamps should be used in the
design of lighting for the facilities. The design should give consideration to the
method of controlling and managing the switching of luminaires. Consideration
should be given to adopting an energy management control system incorporating
time switches, dimmable controls, reset switching, presence and light level
sensing devices.

Lighting to all teaching areas and office type environments shall be suitable for
the continuous use of computers throughout the school day.

The use of incandescent lamps is unacceptable unless a suitable case can be
made by the Contractor.

Illuminance levels shall be in accordance with the relevant Building Standards
(Scotland)Regulations, CIBSE Guides and the Room Data Sheets.

The lighting levels shall accord with those published by CIBSE and BRE. The
Contractor shall be required to identify the lighting levels and luminaire details
including lamp details for all areas and rooms represented by the Room Data
Sheets. Similar details shall be provided for car parks, sports facilities,
walkways and roads.

In general, the following minimum lighting levels shall be maintained:

•     teaching areas                           300 lux

•     corridors and circulation areas          150 lux at floor level

•     offices                                  500 lux

•     entrance/reception areas                 200 lux

•     social areas                             200 lux

•     dining areas                             200 lux

•     plant rooms and storage areas            200 lux

•     walkways and roads                       50 lux

•     car parks                                50 lux

•     artificial sports pitch                  See Construction Specification
                                               Clause 5.5

•     emergency lighting                       lighting level in accordance
                                               with Legislation

•     building perimeter                       50 lux

The stated lux levels are at the working plane unless otherwise indicated.
In teaching accommodation where visually demanding tasks are carried out the
maintained illuminance levels shall be not less than 500 lux at the working plane.
The uniformity ratio within the teaching areas shall be not less than 0.8 over the
task area.

The luminaires chosen should give an average luminous efficiency of not less
than 65 lumens/circuit watt for the fixed lighting equipment within the building,
excluding track mounted luminaires and emergency lighting.


(d) Emergency Lighting

Emergency lighting shall be in compliance with appropriate relevant Building
Standards (Scotland) Regulations and the appropriate British Standard. The
emergency lighting should be connected to operate on the failure of a final
circuit. The Contractor should also incorporate a system centralisation of testing
and monitoring.

The Contractor shall demonstrate that the selected category of emergency
lighting and its duration on mains supply outage conditions are consistent with
best practice objectives.

(e) External Lighting

The Contractor shall design, install and operate an external lighting system
which must be integrated with all aspects of the security for the project and
provide an adequate and safe level of lighting to the following areas:

•   car parks;

•   roads;

•   sports pitches; and

•   camera surveillance.

External lighting shall be provided to suit walkways, entrances and particular
building features and shall be suitable for use with camera surveillance.

Automatic photo-electric controls and time switches should be used wherever
practicable.

Manual over-ride facilities should be provided.

Light pollution should be minimised in all instances.
(f) Power Circuits

Power outlets in support of IT network infrastructure installations will be, on a
separate, filtered supply circuit, separate from the power outlets designed for all
other purposes and shall comply fully with the requirements of British Standard
BS 7671:2001.

Power outlets for cleaning will be on a separate circuit and separately identified
as exclusively for use by the Contractor. Cleaning power outlets have not been
identified on the Room Data Sheets, but shall be provided by the Contractor in
addition to the Authority’s Requirements, at suitable locations throughout the
Project Facilities.


The Contractor shall ensure that switches and outlets for white goods and the like
are located in appropriate positions and identified for their purpose with labels,
engraving, indicator lights and the like. e.g. switches above worktop height and
outlets at low level. The Contractor’s attention is drawn, in this regard, to
catering equipment, whitegoods, ICT equipment and the like. In addition a
similar arrangement shall be provided at teacher positions where classrooms are
serviced for data and power supplies for ceiling mounted projector positions.

The Contractor shall provide residual current device protection to final circuits in
order to limit or minimise the risk of an electrical shock to pupils and staff.

The Contractor will be required to minimise interference to the computer
installation, by ensuring that all heating and ventilation circuits are derived from
separate distribution boards.

(g) Sprinkler Systems

The Contractor shall provide a suitable automatic sprinkler system to accord with
current best practice, protecting all parts of the facility. Provision must be made
for the remote alarm signalling of the operation of the sprinkler system to a 24
hour manned station. Should the system require an external storage tank, this
should be located to ensure complete security, screened in accordance with
Planning requirements.

(h) Fire Alarms

The Contractor shall provide a suitable fire alarm and detection installation to
accord with current best practice, providing maximum flexibility for
maintenance activities, future extension and recording facilities. Automatic
detection shall be provided throughout. Automatic dialling to a 24 hour manned
station should be provided on receipt of fire alarm warning conditions.

The Contractor shall demonstrate that its selected system cabling passes the
recognised current standard test criteria of fire, water and mechanical shock
(CWZ) when applied to the same length of test cable consecutively.
The fire alarm system shall be designed so as to be flexible so that it may be
readily extended should the need arise.

The design shall take into account all requirements necessary to obtain a Fire
Certificate and all drawings necessary, detailing the installation, shall be
provided to the appropriate authority.

The alarm installation in all Project Facilities should also provide warning
signals suitable for pupils with hearing impairments (e.g. flashing beacons) and
all corridor doors must incorporate door holder units linked to the fire alarm
system.


(i) Clock Installation

The clock installation should provide clocks in all individual teaching and
administrative areas as described in the Room Data Sheets. All local clocks shall
be slaves to a master clock that provides the correct time.

(j) Lightning Protection

A suitable lightning protection system in accordance with current codes
applicable shall be incorporated into the design.

(k) Period Signal System

The Contractor shall provide an audible period signal to suit the scheduled
requirements for the school, whereby:

•     there is a system of signals to denote the start of the daily school session
      and to identify the end of the various periods. This will be dependent on
      the specific school timetable and, therefore, the system offered should be
      flexible enough to deal with changes to the timetable;

•     the signals should be capable of being heard throughout the Project
      Facility, including external spaces. This provision shall not apply to the
      ASN facility at Duloch Park where the mainstream period bell signal shall
      not cause disruption to the ASN provision or, if applicable, to the
      Community Use provision;

     separate and distinct provision should be made for the two schools within
      the Oakley campus; and

•     the period signal system must be capable of being used by Authority staff
      as a means of contact with janitorial and non-teaching staff.

The system should have sufficient flexibility in operation to satisfy the above
requirements.
An electronic programmer, with day and week programmes and memory battery
backup, shall service the system at each School, as applicable. The outputs shall
be capable of being programmed with continuous or pulsed time adjustable
modes.
(l) Security Installation

The Contractor shall be responsible for the provision of an appropriate security
installation that complies with all appropriate Legislation in respect of a school
environment. An appropriate NACOSS approved contractor shall be used for all
installations.



The security installation shall comprise three primary systems:
     CCTV
     Access Control; and
     Security Detection and Alarm
In addition a panic alarm system for all school staff shall be provided.

These systems shall be designed to be an integral part of the overall approach to
school security in accordance with the requirements set out in 4.3.8 above. The
systems shall be compatible and shall be linked as required for an integrated
security installation, e.g. access control camera linked to CCTV system for
recording, detection and alarm system linked to the CCTV system for pre-set
security alarm activation.

The CCTV system shall be designed to provide full coverage of the external
envelope of the building, the external space up to and including the site boundary
and internal spaces such as main circulation and pupil spaces. The Contractor’s
attention is drawn to the Authority’s preference for column mounted CCTV
cameras viewing into the Project Facilities from locations at or close to the site
boundaries. All cameras should be vandal resistant.

For the avoidance of doubt high quality colour cameras, providing clear
definition and resolution, should be positioned to ensure good coverage of the
following specific areas: main entrances, pupil entrances and social spaces, halls
and pupil toilet entrances, all external facades of each Project Facility including,
paths, playgrounds, car parks, bus parks and all weather pitches. The CCTV
System shall have dedicated video cables.

All cameras shall be operated by a pre-set security system alarm activation 24
hours per day 365 days per year. The Contractor should include for digital
recording equipment. The CCTV system shall be operated from within each site
but shall also be capable of being linked to a central monitoring and control
facility. A dedicated CCTV monitoring room shall be provided within the
Facilities Management accommodation at each site.
The installation of each CCTV system shall meet the concerns of the Scottish
Council for Civil Liberties on the operation and use of CCTV in public places.
The system shall also comply with the requirements of all relevant Legislation.
The Council currently operates a number of similar systems and a copy of the
current edition of the Fife Council CCTV Code of Practice is available in the
Data Room.
The CCTV system must be co-ordinated with the lighting design. The Contractor
shall also take cognisance of the requirements of visually impaired users into
account when determining the appropriate lighting design.

The Access Control system is required to implement the Access Control Strategy
for each Project Facility.

The Authority currently operates a controlled access policy in which the school
building is secured and all visitors must report to the main reception prior to
being permitted access to the school buildings. Whilst visitors must always
report to reception, there are specific exceptions to this process which are
necessary for practical reasons:

     pupil access doors at the start and end of the school day and during break
      times, in these areas access should be restricted to cloakrooms and toilets;
      and

     Nursery Entrance - a nursery operates a different timetable to other areas
      of the school and in addition, parents collect and drop-off children at
      various times throughout the day. For this reason parents of nursery pupils
      are permitted to gain access to the Nursery via the Nursery Entrance. It
      should be noted that visitors to the nursery, other than parents dropping off
      and collecting nursery pupils, will be required to report, in the first
      instance, to the main reception. Parents within the nursery will not be
      permitted to access the rest of the school without reporting to the main
      reception.

All external doors should be locked during the school day however the design
must make adequate provision for access to and from the building for staff and
pupils. Typically this can be achieved through the use of magnetic locks, time
locks, release buttons and proximity readers.

As with all other aspects of the Project Facilities it is essential that the Contractor
installs equipment that is robust and durable.

The following are minimum system requirements:

(i) Main Entrance

External control panel comprising intercom and proximity reader controls in a
sheltered location outwith the main reception area. A fixed position camera
providing full coverage of visitors seeking to be admitted. Remote monitoring
and control station comprising monitor, remote release and intercom handset
located within the Administration Office. The Contractor should note that there
will not be a full time receptionist at any of the project schools, accordingly a
member of staff will be responsible for operating the access control in
conjunction with other duties, accordingly the Contractor must ensure that the
system is designed and installed to provide a suitable, ergonomic working
position for the system operator to comply with Legislation.

(ii) Nursery Entrance (and ASN Pupil Entrance)

External panel comprising doorbell and intercom within an internal vestibule
area outwith the nursery reception area. A vision panel in the nursery entrance
door to afford staff full view of visitors seeking to be admitted.


(iii) Access to Sports Facilities

Controlled access and egress to suit both school and community use.

(iv) Access to External Learning and Play Spaces

Controlled access and egress for staff and pupils during school hours.

(v) Control of internal spaces

Where limited access is permitted there must be appropriate controls in order to
prevent unauthorised access to other areas of the building.

The Security Detection and Alarm System shall be a comprehensive system,
designed and installed to provide full coverage of the Project Facilities. The
system shall include a managed link to the police, such as Redcare or equivalent.
The Contractor should also consider the additional facilities offered by systems
such as Redcare for general building management uses.

A flexible, addressable, panic alarm system for the personal protection of
members of staff that can be operated individually, in any part of the school,
shall be provided for all school staff.

In addition, consideration should be given to the security system (e.g. group
setting arrangements) in respect of the use of each Project Facility outwith school
hours and how this is reflected in the type of security system offered.

It is the Authority’s experience that there is a potentially complex interface
between access control and fire escape arrangement, therefore, detailed
discussions with Building Control are advised prior to the Contractor’s
submission.
(l) Public Address System

The Contractor shall provide a public address system which must be clearly
audible throughout the Project Facility. The system in each facility shall have a
microphone / control panel in both the School Office and each Staffroom.

In addition the systems at Duloch Park and Oakley shall be capable of operating
as independent systems for each element of the respective facilities as well as
operating across the whole facility. i.e.:

   At Oakley the system shall be capable of operation across the whole facility
    or independently for Holy Name and Inzievar Primary Schools. Each school
    shall have the necessary controls and equipment to operate the system from
    within their school.
   At Duloch Park the system shall be capable of operation across the whole
    facility, across the main stream and ASN provision and independently in the
    Community Centre, the mainstream Primary School and the Additional
    Support Needs School. Each independent element shall have the controls and
    equipment to operate the system from within their own element of the
    building. In addition the mainstream primary school system shall be capable
    of making announcements in Multi Purpose 1 and the Studio/Theatre within
    the Community Centre.

(m) Portable Public Address Sound System

The Contractor shall provide a portable sound system at each Project Facility,
which is capable of providing clear and audible sound and should fulfil the
requirements of both indoor amplification for school productions and assemblies,
and external use for sports days and other external activities.

The system should consist, as a minimum of:

1 x 12 channel Mixer with at least L+R outputs and 2 pre/post selectable Aux
outputs

3 x CD Players of good manufacturer (e.g. Denon, Tascam)

1 x Cassette Player/Recorder of good manufacturer (e.g. Denon, Tascam)

4 x Channels of Amplification (2 x PA, 2 x Foldback)

All of the above to be housed in a flight case desk fitted with wheels and having
1 x Storage drawer with foam inserts to store microphones as listed below.

Other Equipment:

4 x Microphones SM58 or equivalent
4 x 10m Microphone Cables

4 x Boom Microphone Stands (Black) and Butterfly Clips

2 x PA Speakers and Stands

2 x Foldback Wedges

2 x 10m Speaker Cables

4 x 20m Speaker Cables

All Speaker connections should be made using Speakon Connectors and
Microphone connections on XLR.

The system should be provided with all power connections, interconnecting
cables and user manuals. Set-up and connecting diagrams/instructions should be
supplied in a laminated form and secured in an appropriate position on the flight
case to enable easy set-up and use.

The design should include appropriate means of supplying power for external
use within the grounds of each Project Facility.

(n) Stage Lighting System

At each Project Facility the Contractor shall provide a stage lighting system
which shall provide a good, bright light, covering the demountable stage area of
the assembly halls and at Duloch Park in the Studio/Theatre and the larger of the
multi-purpose rooms, for the anticipated use of school productions and
assemblies.

The system shall provide manual control via a 24 way Zero 88 Frog or
equivalent. Numerous DMX outstations should be provided to enable the
Control Position to be varied depending on the layout and requirements of
productions.

The quantity and type of lights should be determined by the requirement that a
good even coverage of light, including side and back light, be provided on the
stage area with the facility to provide a three-colour wash and numerous
specials.

The lanterns provided should be of good manufacturer (e.g. Selecon, Strand,
CCT) and consist of Fresnels, Profiles and Par's. The system should be
suspended on IWB's and have extra outlets for future use and hire equipment as
required.

The dimmers used should be Zero 88 Chilli or Beta Packs or equivalent and
should be RCCD protected.
          A suitable provision should be made for safe access to the stage lighting
          installation including the lighting rig for refocus, changing fittings and general
          maintenance operations.

4.6.12   Information and Communications Technology Infrastructure

         (a) Introduction

         The Authority requires that a comprehensive and accessible information and
         communication network infrastructure is provided at each of the Project Facilities
         which will facilitate the implementation of the Authority’s policy of providing
         pupils, staff and other building users with access to ICT within its educational
         establishments. A copy of the Authority’s policy has been placed in the Data
         Room.

         (b) Infrastructure

         The infrastructure should be an open structured cabling network with a
         performance and bandwidth capable of carrying data, voice and video. The
         design of the system should have inherent characteristics of accessibility,
         flexibility and resilience. It is envisaged that there will be the need to move, add
         and/or change the network in order to meet future requirements. Accordingly, the
         design solution offered should make significant provision, for future adaptation
         and expansion of the network, capable of meeting such requirements. The
         Contractor shall state in their submission the extent of provision which has been
         made for future expansion of the network. The provision for future expansion
         shall be over and above the space required to house patch panels, expansion
         cable management bars and active equipment in respect of the project installation
         and shall include main containment routes as well as hub cabinets.

         Within teaching areas 1 No. dual data outlet, of the total number identified
         within individual Room Data Sheets, shall be for the exclusive use of the subject
         teacher and shall be located to suit.

         (c) General System Requirements

         The cabling system to be installed shall comply with current cabling standards
         such as EN 50173 and ISO/IEC 11801 and be fully certified to Cat 6e Standard.

         In addition to the requirements of this clause, the design should also be
         compliant with the requirements for the whole Electrical Installation specified in
         clause 4.6.11 hereof.

         (d) Cabling

         Vertical cabling, (i.e. cabling between the local nodes and the main node), will
         be effected via SC standard multimode optical fibre certified for Gigabit
         Ethernet. The cable shall support multiple cores to wiring closets located
      throughout the buildings, where all the cores must be terminated on fixed optical
      patching panels. The number of cores shall be not less than 16 in total in each
      wiring closet.

      Horizontal cabling, (i.e. cabling between local wiring closets and outlets), shall
      be Cat 6e LSOH cable installations. All circuits shall be labelled at both wiring
      closets and outlets to a system agreed with the Authority.

      (e) Cabinets

      Cabinets shall be well ventilated and sized to accommodate the large volumes of
      cabling in a neat and organised manner and shall be maintained as such. The
      Contractor shall ensure that separate, suitable accommodation is provided for
      cabinets to avoid compromising the useable space required by the Authority.

      (f) Co-ordination with Electrical Installation Generally

      The design should consider user requirements in locating both cabinets and
      outlets to ensure the co-ordination with power supplies.

      (g) Telephones

      The system shall operate via the structured cabling network and be compatible
      with a Voiceover I.P. system employed by the Authority.The Contractor shall
      provide an appropriate number of incoming telephone lines for th Authorities
      backup telephony services. The Authority will arrange for BT(or others) to make
      therequired number of telephone “lines” live when the infrastructure is in place.
      The authority will supply the telephone handsets


5     External Play Spaces (including courtyards or the like)

5.1   General

      The Authority places a high priority on encouraging children to be physically
      active and to maximise the learning opportunities afforded by the external
      environment at each of the project facilities. The Contractor is required to
      demonstrate through their proposal how they intend to ensure that the external
      spaces will facilitate this objective. The Contractor shall ensure that the design
      makes suitable provision for external play as follows:

      A traffic light system is used to describe the three key areas for play:-

           Red: this is the most active forms of play such as sports and invasion
            games;

           Amber: this is for moderate levels of activity and quieter games such as
            skipping and traditional playground games such as hopscotch; and
     Green: this is the area for less active play and quiet relaxation.

The Red Zone should have an all weather surface, such as tar macadam, suitable
for sports and should have markings for junior netball, mini basketball, short
tennis, mini volleyball and mini 5 a side football. Where space is at a premium
these markings may be overlaid provided they are differentiated by the use of
different colours.

The Amber Zone should also have an all-weather surface suitable for the
intended use of the area. The area should be provided with a variety of games
markings and graphics. Consideration should be given to an element of
subdivision in amber zones to discourage the most active forms of play.

The Green Zone shall offer a mixture of hard and soft landscaping with
walkways and seating areas where children can either socialise or have time to
themselves.

Whilst these areas should be distinct, and readily identifiable for pupils,
boundaries should not be entirely achieved through hard landscaping, such as
fencing and walls, but should also include the use of “soft” boundaries, such as
planted and landscaping features, such as slopes and mounding. In addition, it is
expected that in many cases, the relationship between play spaces could be
defined by the buildings themselves.

A variety of play surfaces should be provided including grass, tarmac, other hard
landscaping and garden areas.

A grass sports pitch with suitably designed and installed land drainage system,
marked for seven-a-side football complete with goal sets, nets and markings,
shall be provided at each project facility with the exception of Duloch Park. The
pitch at St Columba’s shall be a minimum size of 33 x 18m and may be either
grass or hard surface. In addition the Community Use provisions at Kennoway
shall include such additional sports pitches as can be accommodated within the
Project Facility. The pitch at Strathallan shall be suitable for use outwith school
hours as a “kick-about” area for casual, informal community use(Minimum size
30m x 18m)
The desire for an inclusive approach to education requires that the Contractor
also take account of children with additional needs and make provision for areas
of interest which are accessible for all the children at the school. These could
include sensory gardens, environmental learning gardens, walks and trails. Each
school should as a minimum afford full disabled access to play areas and at least
one area of particular relevance to children with additional needs.

The Contractor shall bear in mind the requirements for playground security and
supervision of users of the premises. The design of the school grounds should
ensure that the security cameras and playground supervisors have good views
throughout the grounds.
5.2   External Nursery Areas

      The Nursery playground plays a vital part in the pre school education provision.
      The Contractor should allocate a proportionate share of the overall playground
      provision to exclusive use by the Nursery. The Nursery playground should be
      enclosed by perimeter fencing/walling with controlled access points such as
      lockable gates to provide access for maintenance etc.

      The Nursery playground is to be easily accessed and located immediately
      adjacent to the Nursery Class. (The Contractor’s attention is drawn to the fire
      exit strategy at this point, with a reminder that if the doors to the nursery play
      area are to be fire exits, it is likely that there will be exit requirements for the
      boundary fencing/walling, as well, which may lead to conflict with the
      Authority’s requirement for a secure boundary).

      The Nursery playground should incorporate shaded and sheltered areas offer a
      variety of experiences. Contours, different surfaces and planting all offer interest
      to small children. In addition a minimum of 25m2 safety play surface should be
      installed, subject to the size of play area and the number of pupil places
      available.

5.3   External Play Area Additional Support Needs

      The external facilities for the ASN pupils should be suited to the range of needs
      catered for at the facility. The Contractor’s design should take account of the
      need to ensure accessibility for pupils with a wide range of impairments.
      Disabled access and sensory stimulus are essential characteristic of the external
      learning and play environment.


5.4   External Equipment/ Cycle Racks

      The Contractor shall provide, at each of the Project Facilities, adequate numbers
      of the following to suit the anticipated pupil roll, teachers and visitors:-
           Picnic tables with fixed seats in ratio 1 : 48 pupils;
           Benching in ratio 1 : 24 pupils; and
           Covered secure cycle parking.

5.5   Artificial Pitches

      The Contractor shall provide an artificial sports pitch for the facility at
      Kennoway.

      The pitch shall be 60m x 40m (excluding run off) overall and shall be suitable
      for playing a variety of sports such as, football, hockey, tennis and general PE.
         The synthetic surface shall be compliant with the requirements of BS 7044
         HD/O, and shall be 20mm sand filled synthetic surface with appropriate
         subgrade of 20mm open textured dbm 10mm stone on 40mm open textured dbm
         20mm stone on 370mm modified type 1. Appropriate perimeter edging shall be
         installed to retain pitch build up.

         The pitch shall be marked appropriately for 1 x hockey, 1 x 7-a-side football, 3 x
         5-a-side football and 3 x tennis (7-a-side football and hockey shall be sewn-in
         lines).

         Perimeter fencing shall be installed to a height of 5m above playing surface
         level. The fence shall be galvanised weldmesh or equivalent and shall be
         sufficiently robust to withstand the impact of sports balls. In addition a 1.2m
         high rebound fence shall be incorporated within the base of the perimeter fence
         to the boundary of the playing surface. The rebound fence should be constructed
         in suitable board or mesh panels. These panels should also be extended to a
         panel above and each side of the goals and 5-a-side football/tennis layouts shall
         have a 1.2m high re-bound wall separating each pitch/court. All fencing shall
         have access/egress points for users and maintenance at suitable locations. Access
         points shall be capable of being secured.

         One set of 7-a-side football goals complete with nets, three sets of 5-a-side
         football goals complete with nets, three sets of tennis posts and nets and one set
         of full size hockey goals and nets shall be provided, together with associated post
         fixings and sockets. In addition provision for the storage of these items shall be
         made within the mini bus garage.

         The Contractor shall install land drainage to suit the construction, nature and
         location of the playing surface.

         Floodlighting shall be installed which achieves an average maintained
         illuminance no less than 250 Lux with a maintained illuminance uniformity of
         0.7.



6     Additional Support Needs Facility at Duloch Park

6.1      General

         The Additional Support Needs Facility at Duloch Park replaces the current
         provision at Headwell and Robert Henryson Special Schools in Dunfermline.

         Pupils attending the Additional Support Needs facility are those who have severe
         and complex physical, learning and sensory difficulties and this facility must be
         designed, constructed and maintained taking into account these additional needs.

         The Contractor should visit the existing facilities to gain an insight into the
         nature and functioning of the existing learning facilities, the additional needs of
the pupils attending, the teaching methods adopted and the specialist equipment
required for pupils. Visits can be made by arrangement with the Authority’s
Project Director.
The design should take account of all requirements listed in the Facilities
Requirements and the following additional requirements:

     Building Bulletin 77 - Designing for Pupils with Special Education Needs:
      Special Schools;

     all the Additional Support Needs facility must be located on the ground
      floor. Direct access from teaching areas to external areas must be
      provided;

     hygiene and toilet facilities shall be easily reached without having to cross
      major circulation routes or other rooms;

     clear circulation routes must be of sufficient width to allow two
      wheelchairs to pass safely and must incorporate coloured and textured
      finishes to help the visually impaired with increased widths where
      necessary to incorporate storage areas for wheelchairs, hoists and mobility
      aids;

     floors must be level without obstructions such as steps, matwells or raised
      thresholds. Where junctions occur between different floor finishes these
      must be flush to allow for the smooth transport of pupils in wheelchairs,
      hoists and other mobility aids with minimal effort from staff involved;

     a mixture of sill heights for windows must be incorporated which enables
      those who are at floor level to see beyond their immediate surrounds;

     doors must be of sufficient width to allow the movement of showering
      beds;

     Sliding doors must be provided to toilets, shower and changing areas

     building services must be designed for the more complex and increased
      physical and additional of the pupils. Design temperatures and air
      distribution rates should take account of the low activity rates of pupils;

      Design of the ventilation provisions shall acknowledge the need to
      contribute to the overall objectives of delivering hygiene and comfort
      including prevention of cold draughts, and must assist in mitigating
      against the risk of cross infection

     underfloor heating is not permitted in the Additional Support Needs;

     all heat emitters shall be low surface temperature type (LST) with suitable
      casings, grilles and tamperproof fixings. The surface of emitters must not
      exceed 43ºC. Piperuns must be hidden from view within the structure or
      encased pipeboxing and must not be capable of being touched by pupils;
           particular attention should be paid to the selection of products and
            materials to ensure the avoidance of glare from direct and indirect light
            sources
           corridors must have handrails/buffer rails both sides and incorporate smart
            tape on floors which is compatible for use with smart wheelchairs;

           protection to corridor walls must be provided to prevent damage from
            wheelchair and other mobility aids;

           adjacent to doors which lead off circulation areas, a switch/touch button
            arrangement shall be incorporated which allows pupils to hear the name
            of the room they are entering;

           a covered access way must be provided to allow pupils safe direct access
            to the Additional Support Needs entrance from drop off vehicles,
            including mobility buses. Adequate provision must be made to ensure
            safe vehicle access, turning, waiting and passing. The drop off area must
            be separate from staff and visitor parking; and

           the design must ensure that the privacy and dignity of the pupils is
            maintained.

6.2   Overhead Tracking and hoisting system for pupil movement and transfer

      The Contractor shall provide a complete, versatile, overhead traverse tracking
      and hoisting system to allow the safe hoisting, movement and transfer of pupils
      with minimal effort for staff involved.

      The system must enable access to all areas of the rooms, in accordance with the
      details below, unless detailed otherwise, allowing wheelchairs, beds and
      furniture to be placed anywhere within the rooms and must also be capable of
      raising and lowering pupils to and from floor level. Where rooms are
      interdependent, as detailed in the Room Data Sheets, the transfer of pupils is
      required from room to room, a suitable transfer solution shall be encompassed in
      the design of the tracking system. and transfers shall be continuous without the
      need for a hoist

      The overall system must be integrated and co-ordinated with all aspects of the
      building design, finishes and other building services.

      Note: The Authority is transferring over a number of existing Liko Ltd. mobile
      lifting hoists under the T.A.S.U.P. arrangements, and for which the Authority
      will retain responsibility. This being the case, it is essential that the tracking and
      hoisting system to be provided is fully compatible with these Liko hoists, in
      particular as regards the attachment of pupil slings (loop-end type). The
      Contractor will be deemed to have investigated and taken full account of this
      within their submissions.
      The Authority will also be responsible for the supply of the slings for use with
      the tracking and hoisting system, as these require to be selected based on the
      individual needs of each pupil.

      The system is required in the following room types:-
           Nursery Class Area and associated toilet;
           Infant Class Area and associated toilet;
           Middle Years Class Area (Type 1) and associated toilet;
           Middle Years Class Area (Type 2) and associated toilet;
           Upper Years Class Area (Type 1) and associated toilet;
           Upper Years Class Area (Type 2) and associated toilet;
           Secondary Class Area and associated toilet;
           Additional Support Needs Toilet (classroom);
           Craft Room (Art Based) to one third of the classroom area;
           Noisy /Quiet Room (one room only);
           Multi sensory rooms (two rooms);
           ASN Medical Facility (single length of track to one side of room);
           Hydrotherapy Pool Changing;
           Hydrotherapy Pool ( to stepped access end and wide length of poolside);
           Therapy Assessment Room: single length of track to the longest
            dimension;
           Medical Facility: single length of track to one room of suite;
           Gymnasium changing rooms; and
           Gymnasium: over two thirds of the area.

6.3   Hydrotherapy Pool

      The Contractor shall provide a hydrotherapy pool suitable for the requirements
      of additional needs pupils and instructors. In addition the Authority requires that
      the pool is suitable, or readily adaptable, for use by other community users
      including, but not limited to, mothers and toddlers, learners, the elderly and the
      disabled. The design, construction and maintenance shall be in accordance with
      all Legislation and other Applicable Standards and shall incorporate the
      following as a minimum:-

           pool size 15m x 7.5m x appropriate depth(s);

           the profile of the floor shall allow any change in water depth to be gradual;
   water temperature in the pool during Core Times must be capable of being
    maintained between 32 - 34C with the ability to be raised to a constant
    36C, as required by the On Site Representative. The air handling
    temperature must be able to match this temperature to a level of +1C ;

   water resistant, hygienic, non slip floor finish;

   walk in stepped end, with wide steps, for accessing pool, within the 15m x
    7.5m pool size;

   wide level deck area as per the Room Date Sheets;

   associated changing, showers and toilet facilities must be accessible direct
    from pool hall;

   handrails for pool users to gain safe access;

   pool water filtration and chemical treatment equipment/control systems to
    control water quality;

   pool water circulation system which ensures “dead zones” are minimised;

   remote indication panel, located in pool hall, giving visual display of pool
    water temperature, air temperature and relative humidity;

   heating and ventilation to ensure appropriate temperatures can be
    maintained for pool users;

   whirlpool/spa area;

   energy conserving pool cover;

   a heat recovery system to reclaim heat from extract ventilation for reuse to
    heat the fresh air supply;

   water features incorporating air pads, finger sprays and air seats;

   underwater sensory coloured lighting which can be controlled remotely to
    encourage responses from pupils;

   feature sensory lighting for pool hall area which can be adjusted to suit
    individual pupil’s needs from fixed position and remotely, including
    underwater sensory lighting;

   a fixed pool side hoist(s) suitable for raising and lowering users (including
    adults) from poolside into and out of pool and if necessary whirlpool/spa
    area;
   suitable sound system for underwater music;
           emergency pool alarm system; and

           sunlight and the design of artificial lighting must be carefully controlled to
            ensure that reflection off water’s surface does not cause distraction and
            glare.

6.4   Outdoor Sports and Play Facility

      The Contractor shall include in their proposals for an outdoor sports and play
      facility which provides an exciting and challenging range of adventure structures
      which are accessible to young people across the spectra of physical ability; age;
      sensory acuity; cognitive ability.

      The outdoor play areas should provide sports across the whole curriculum
      allowing for opportunities that meet the learning outcomes for Pre 5; The
      Elaborated Curriculum for people with severe and complex difficulties from age
      5 to 19.

      The facility shall comprise a range of structures and shall have a 250m2 area of
      wet pour rubber safety surface.

      A copy of a previously proposed scheme for an outdoor learning/play facility at
      the existing Robert Henryson School is included in the data room the Contractor
      may find the details of this scheme helpful in developing their proposals.


6.5   Multi-Sensory Room Equipment

      The Contractor shall provide the following sensory equipment within each of the
      2 Multi-Sensory Rooms at the Duloch Park ASN Facility. All items listed
      below are to be obtained from Spacekraft (UK) Ltd., or other equal and
      approved.

      Note: Whilst the quantities shown below are for 1 room only, the same list of
      items are required within both rooms.

      1 x Interactive bubble tube package; including softplay plinth with 5 integrated
      switches; 1.5m interactive bubble tube, 2 nr. Acrylic mirrors 1200mm x 900mm,
      5 way button switch, safety wall fixing bracket, bubble tube emptying pump.

      1 x Projector package; including projector; projector 6” effect wheel rotator, 6 nr.
      6” effect wheels, 1 nr. 3” effect cassette rotator, 3 nr. 3” effects cassettes, 1 nr.
      deflector mirror, 1 nr. Kaleidoscope lens, 2 nr. 6” effects wheels on CD, and 4
      nr. 6” blank wheels.

      1 x Raised platform; approx. size 1200 x 2000 x 300mm high; covered in
      Softplay and vinyl.
    1 x Music creation wall; comprising Softplay wall pad with eight built-in hand
    switches and control box with amplifier and speaker.

    1 x Image projection brolley; approx. 1300mm open diameter.
    1 x UV fun tub; comprising wheeled tub containing wide variety of UV tubes,
    rods, capes, balls, gloves, globes, multi-shapes, etc.

    1 x Fibre optic sparkle flex; 100 strand 2m lengths; including light source.

    1 x Fibre optic wall carpet; approx. size 2m x 1m; c/w fan-cooled light source,
    2m sticky soft Velcro and fixing brackets.

    1 x Fibre optic curtain kit; c/w 150 strand x 3m fibre optic sideglow and fan-
    cooled light source.

    1 x Motorised revolving mirror ball; 300mm diameter; c/w ceiling attachment.

    1 x Motorised rotating pinspot and colour wheel; c/w mounting bracket.

    1 x Interactive talking infinity tunnel and colour cube; tunnel size approx. 610 x
    740 x 165mm deep; including speaker.

    1 x Illuminated sound to light fanlite; approx. size 1220 x 1500 x 740mm high;
    c/w microphone.

    1 x ‘Spacemaster’ 6-way multiple sensory equipment item controller.

    1 x Wire-free 6 channel switch transmitter.

    1 x Wire-free 6 channel switch receiver.

    1 x Vari-coloured bloc switches; set of 4.

    1 x Vari-coloured slimline switches; set of 2.

    1 x Sound activated switch with microphone.

    1 x Vibroacoustic lounger chair; including sound system and full set of Somatron
    Therapeutic Music Series CD’s (total of 6 CD’s).

    1 x Flexipillow; approx size 1450 x 1450 x 100mm deep.

    1 x Cube Chair; approx open size 620 x 1470 x 750 high.

    1 x Exploring Multi-Sensory Rooms Manual.




7   Behavioural Support Unit at Kennoway Primary and Community Use
    School
7.1   The existing school at Kennoway includes a Behavioural Support Unit, which
      provides additional support for children with challenging behaviours. The new
      school will continue to provide this service. The relevant accommodation is
      identified within the Accommodation Data Summaries and Room Data Sheets.
      The Unit provides a withdrawal facility i.e. the children who access the Unit are,
      for the majority of their schooling, included within the mainstream setting but
      have access to the Unit for additional support. This access may be on a regular
      part-time basis or on an ad hoc basis, depending on the needs of the individual
      child. Pupils work in class settings of up to 6 pupils in a class. The children may
      work independently or in groups. One of the main aspects of the work in the unit
      is to support children who find difficulty in maintaining concentration within the
      mainstream classroom environment.

      The following requirements are essential for the Behavioural Support Unit: -

           cellular classrooms;
           good visual amenity for all areas of the classroom for supervision (i.e.
            regular shaped class spaces with no blind spots, alcoves or the like);

           the use of colours and materials which create a calming environment;

           separation from external stimulus (e.g. avoid overlooking playgrounds and
            the like);

           good access for staff between spaces within the Unit (i.e. interconnecting
            door between classrooms);

           good acoustic privacy; and

           specification of equipment and materials suitable for an environment
            where there is a higher probability of challenging physical behaviours than
            a typical mainstream classroom.


8     Project Furniture and Equipment

8.1   General Obligations

      The Contractor shall ensure that, with effect from the Service Availability Date
      and until the expiry of the Contract Period, all Equipment contained in the
      Equipment List shall be available at each of the Project Facilities for the full and
      exclusive use of the Authority in accordance with the provisions of the
      Agreement.




8.2   Equipment List
The Equipment List contained in this document, within the Room Data Sheets,
represents the Authority’s Requirements for loose furniture and equipment to be
provided by the Contractor.

The Equipment list does not represent the full extent of loose items to be
accommodated within the relevant space. The Contractor should bear in mind
when preparing their schemes that teaching equipment, ICT equipment, general
consumables, and all existing ASN moving and handling equipment (including
hoists) transferring from Robert Henryson School to the new ASN facility at
Duloch Park, and for which the Authority retains responsibility, must also be
accommodated within the relevant space.

The Equipment List is provided in two parts. The first part is a comprehensive
list of the items used in detailing the requirements for each space with an
appropriate, more detailed output specification for each item. The second part
provides the individual room equipment lists. In addition there are a small
number of items which, although they could be described as teaching or learning
equipment, have been included, in part because their size dictates that they may
have a bearing on room layout. For the avoidance of doubt these items have
been described by detailed input specifications.

The following criteria for furniture selection and design must be met:

     attractive, well designed furniture appropriate for the use in the Project
      Facilities;
     ergonomic design solutions appropriate to the user needs;
     compliance with the requirements of Legislation in respect of the
      workplace health and safety of users;

     durable systems to extend replacement cycles;

     the use of manufacturers and suppliers with a successful track record in
      schools and PPP projects generally;
     the use of appropriately warranted products;
     furniture within a space, area or department shall be co-ordinated through
      the use of matching styles, materials and finish;

     furniture shall be impact and vandal resistant and, to that end, no
      melamine faced chipboard (mfc) shall be used in teaching areas;
     fixing and fittings to be easily accessed for maintenance work but,
      wherever, possible, be hidden from view and should be tamper proof by
      unauthorised personnel; and

     avoidance of PVC lippings in classroom furniture.




All electrically operated equipment shall be energy efficient. White goods shall
have an EU Energy label rating of Class B or above. In addition televisions,
video/dvd players and the like shall have a stand-by consumption of less than 1
watt.

The Contractor should, in the preparation of its room layout designs and
selection of equipment, take cognisance of the Fife Council Guidance on the Use
of Extension Leads. A copy of the guidance is provided in the Data Room.
SCHEDULE PART 2

    PART 2

  [NOT USED]
   SCHEDULE PART 2

       PART 3

SERVICES SPECIFICATION
  SERVICES
SPECIFICATION
   v 4.6 4
                            SERVICES SPECIFICATION



Services, Performance Standards and Availability Standards

Requirements relating to Maintenance Programmes

Availability Standards

Table 1     -     Management
Table 2     -     Cleaning
Table 3     -     Janitorial
Table 4     -     Utilities Supply and Energy Management
Table 5     -     Building Fabric and Services Maintenance
Table 6     -     Equipment Maintenance
Table 7     -     Grounds Maintenance
Table 8     -     Waste Management
Table 9     -     Pest Control
Table 10    -     Emergency Management
Table 11    -     Helpdesk
Table 12    -     Contractor’s obligations regarding personnel
SERVICES SPECIFICATION

1       Services, Performance Standards and Availability Standards

        The Contractor will provide the following services in relation to the Project
        Facilities:-

       management services as set out in Table 1 below

       cleaning services as set out in Table 2 below

       janitorial services as set out in Table 3 below

       utilities supply and energy management services as set out in Table 4 below

       building fabric and services maintenance services as set out in Table 5 below

       equipment maintenance services as set out in Table 6 below

       grounds maintenance services as set out in Table 7 below

       waste management services as set out in Table 8 below

       pest control services as set out in Table 9 below

       emergency management services as set out in Table 10 below

       help desk services as set out in Table 11 below

       Contractor’s Obligations regarding personnel as set out in Table 12 below

Tables 1 to 12 below set out the Authority’s statement of service objectives and general
requirements in relation to each element of the Services.

Details of services to be performed are contained in Column 3 of each table (under the
heading “Specific Requirement”).
The Performance Standard or Availability Standard (as appropriate) that applies to each
Service is set out in Column 4 of each table (under the heading “Performance
Standard/Availability Standard”).

The Rectification Period (for the purposes of assessing whether a Performance Failure
and/or an Availability Failure (as appropriate) has arisen) in relation to each Service is
expressed in Column 5 of each table (under the heading “Rectification Period”).

The Service Response Priority Level (expressed as a number between 1 and 5) in relation
to each Service (for the purposes of calculating the Deduction Factor by application of the
Deduction Look Up Table in assessing whether a Performance Failure entitling the
Authority to make a Deduction has occurred) is set out in Column 6 of each table (under
the heading “Priority”).
 Where an entry in Column 6 is marked “Availability”, this designates that failure to carry
out the relevant Specific Requirement to the required Availability Standard within the
relevant Rectification Period will result in the occurrence of an Availability Failure.

References to “TR” and “PR” in the tables mean Temporary Remedy and Permanent
Remedy respectively and references to “temp” and “perm” in Schedule Part 7 shall be
construed accordingly.

2      Requirements relating to Maintenance Programmes

All Maintenance Programmes to be produced pursuant to Clause 24.4.1 shall be prepared
with the objective of ensuring that each Project Facility shall meet the requirements of
Services Specification throughout the Services Period. As a minimum, such Maintenance
Programmes shall make provision for the following elements: -

2.1 planned preventative maintenance (i.e. activities undertaken at regular intervals to
retain the functional and operational qualities of Assets) (with an appropriate balance
between such planned maintenance and reactive maintenance referred to below so as to
minimise the disruption to the operation of each Project Facility);

2.2 any maintenance or remedial work required to rectify any latent defects that may
become apparent in each Project Facility and/or any associated works;

2.3 NOT USED

2.4 life-cycle replacements of assets, other than Kitchen Equipment;

2.5 the maintenance works requirements of each Project Facility over the Services Period,
taking account of the following:

2.5.1 the programming of works to replace Assets in accordance with the operation of the
Project Facility;

2.5.2 construction methods and materials should be chosen to provide life cycles, which
meet the needs of the operations in each Project Facility and the challenges of the
physical environment;

2.5.3 the requirement that building elements and plant and equipment meet the Handback
Requirements at the Expiry Date;

2.5.4 Project Furniture and Equipment shall be provided on the basis of a renewal
programme throughout the Services Period; and

2.5.5 the requirement to test annually boiler efficiency. Tests to be carried out by either the
boiler manufacturer or an independent body and test results to be sent to the Authority’s
Representative within 2 Operational Days of receipt by the Contractor.

3.     Availability Standards

Availability Standards are set out in Tables 1 to 12.
4.    The Statement of Service Objectives and General Requirements in each of
      Tables 1 to 12 are for information purposes only.

Table 1. Facilities Management Performance Standards – Management

Statement of         The Contractor shall provide such management as is required to
Service Objectives   ensure that the Services are delivered in accordance with the
                     requirements of the Services Specification
General              The management requirement includes:-
Requirements
                        a) establishing procedures for effective planning, organisation
                           and control;

                        b) overseeing activities to minimise disruption to the users of
                           the Project Facilities;

                        c) communicating with and attending regular meetings with
                           the On Site Representative(s) and Authority Representative
                           on all matters concerning the Services and the
                           management thereof;

                        d) monitoring and reviewing the Services;

                        e) monitoring compliance with all Legislation and the terms of
                           this Agreement; and

                        f) providing building related technical advice in accordance
                           with the requirements of the Services Specification.
Ref.    Major            Specific            Performance               Rectification   Priority
        Requirement      Requirement         Standard/Availability     Period
                                             Standard
Col. 1 Col. 2            Col. 3              Col. 4                    Col. 5          Col. 6
1.1    Communicate       The Contractor      The Contractor shall be   3 Days.         3
       with the          must provide to     responsible for
1.1.1 Authority          the Authority       ensuring total
       Representative,   Representative:     compliance with the
       as appropriate,                       Specific Requirement.
       on the            • The Monthly
       management of     Invoice and
       the Services.     Performance
                         and Payment
                         Report, as
                         specified in
                         clause 33 of the
                         Project
                         Agreement
                         which enables
                         the Authority to
                         assess the
                         quality of
                         provision as,
                         specified in 11.2
                         of this Service
                         Specification.

1.1.2                    • The                                         5 Business      5
                         Maintenance                                   Days.
                         Programme,
                         annually as
                         specified in
                         clause 24.4 of
                         the Project
                         Agreement.
Table 2. Facilities Management Performance Standards – Cleaning

N.B. Throughout this Table, it should be recognised that items 2.5, 2.5.1, 2.6, 2.6.1,
2.13.1, 2.13.2, 2.15, 2.16.1, 2.21, 2.28 are Services to be provided in the kitchen area
of the Project Facilities. Table 2 applies in its entirety to the kitchen toilet, kitchen
office and dining area.

Statement of Service     The Contractor must provide a cleaning service which:-
Objectives
                            a) places equal emphasis on hygiene and finish appropriate
                               to the use of the Project Facilities;

                            b) enables all users of the building(s) to use facilities which
                               are safe and clean; and

                            c) determines, acquires and provides the appropriate
                               equipment, materials and operation frequency to meet the
                               needs of the Availability Standards and Performance
                               Standards.

General                  The cleaning service requirement includes:-
Requirements
                            a) the cleaning of all Areas of the Project Facilities including
                               but not limited to floors, furniture, fittings, glass and
                               glazing and equipment and hydrotherapy swimming pool
                               in accordance with the requirements of the Services
                               Specification;

                            b) that cleaning work must be undertaken in a manner and at
                               a time to avoid disruption or interference to the use of the
                               facilities in accordance with clause 29 of the Project
                               Agreement;

                            c) that the Contractor shall be responsible for acquiring,
                               providing and replenishing toilet paper, paper towels,
                               soaps, feminine hygiene products; with appropriate
                               holders and dispensers; and other toilet sundries;

                            d) that all waste materials must be deposited to the central
                               external waste collection point at the end of each Day;

                            e) that the Contractor shall be responsible for complying with
                               Legislation including but not limited to the Health and
                               Safety at Work etc. Act 1974 and any subsequent
                               amendments and additions.

                            f) the Project Facility cleaning which must be undertaken in
                               accordance with 2.1 to 2.28;
g) the Community Use/School Extra Curricular Activities
   cleaning which must be undertaken at all Project Facilities
   in accordance with the requirements of items 2.29 to 2.31;
   and Emergency Cleaning

h) Good Industry Practice shall include the British Institute of
   Cleaning Science Cleaning Standards Specifications.
Ref.     Major            Specific              Performance               Rectification   Priority
         Requirement      Requirement           Standard/Availabilit      Period
                                                y Standard
Col. 1   Col. 2           Col. 3                Col. 4                    Col. 5          Col. 6
2.1      Spillage which   Clean any spillage    Cleaning has been         15 Minutes.     Availability
         breaches         which poses an        carried out to allow
         Legislation      immediate health      occupation of the
                          and safety risk,      Area in accordance
                          e.g. body fluid and   with Legislation.
                          excrement.
2.2      Spillage which   Clean any spillage    Affected area e.g.        TR - 15         1
         does not         not covered by        floor, wall, ceiling,     Minutes.
         breach           2.1.                  furniture must be         PR - 1 Hour.
         Legislation                            clean and dry with no
                                                evidence of spillage,
                                                and unpleasant
                                                odours removed.

2.3      Slippery Floor   Remove slip factor    Internal affected Area    TR - 15         1
                          from internal         must be dry and non-      Minutes.
                          Areas.                slip.                     PR – 1 hour.

2.4      Broken Glass     Clear up broken       Affected areas must       1 Hour.         1
                          glass and             be clean and dry with
                          associated debris.    no evidence of glass,
                                                debris and other
                                                materials.

2.5      Graffiti         Remove graffiti       Graffiti must as far as   TR - 4 Hours.   3
                          inside the            is reasonably possible
                          buildings.            be removed from
                                                sight.

2.5.1    Graffiti         Remove graffiti       Where the initial         PR – 5 Days or, 3
                          inside the            remedy is only partly     if it is
                          buildings.            successful, then the      demonstrated
                                                Contractor must           that a longer
                                                ensure full restoration   period is
                                                of the affected Area.     required in
                                                                          order to procure
                                                                          specialist
                                                                          materials or
                                                                          services and
                                                                          this can be
                                                                          justified with
                                                                          reasonable
                                                                          proof, such
                                                                          other period as
                                                                          may be agreed
                                                                          with the
                                                                          Authority's
                                                                          Representative,
                                                                          acting
                                                                          reasonably.
2.6     Graffiti       Remove external        Graffiti must as far as   TR - 4 Hours.   3
                       graffiti.              is reasonably possible
                                              be removed from
                                              sight.

2.6.1   Graffiti       Remove external        Where the initial         PR – 5 Days or, 3
                       graffiti.              remedy is only partly     if it is
                                              successful, then the      demonstrated
                                              Contractor must           that a longer
                                              ensure full restoration   period is
                                              of the affected Area.     required in
                                                                        order to procure
                                                                        specialist
                                                                        materials or
                                                                        services and
                                                                        this can be
                                                                        justified with
                                                                        reasonable
                                                                        proof, such
                                                                        other period as
                                                                        may be agreed
                                                                        with the
                                                                        Authority's
                                                                        Representative,
                                                                        acting
                                                                        reasonably.


Maintenance Cleaning
2.7     Hard Floor     All visible            All uncarpeted floors     Prior to the     2
        Cleaning       uncarpeted floor       must be clean and         commencement
                       areas including        dry.                      of the next day.
                       edges, associated
                       skirtings and
                       under furniture
                       shall be clean and
                       dry, with all
                       removable marks,
                       substances and
                       stains eradicated
                       in such a way as
                       to preserve hard
                       floor coverings
                       and with a light
                       reflective non- slip
                       finish in
                       accordance with
                       the requirements
                       of Good Industry
                       Practice.
2.8     Soft Floor     All visible carpeted   All carpeted floors       Prior to the     2
        Cleaning       floor areas            must be clean and         commencement
                       including edges,       dry.                      of the next day.
                       associated
                   skirtings and
                   under furniture
                   shall be clean and
                   dry, with all
                   removable stains
                   and substances
                   eradicated, in
                   such a way as to
                   preserve the soft
                   floor coverings in
                   accordance with
                   the requirements
                   of Good Industry
                   Practice.

2.9    Entrance    Both surfaces of       All entrance matting,     Prior to the     5
       Matting     all (if any)           including barrier         commencement
                   entrance matting       matting must be           of the next day.
                   at entrances and       clean, dry and in the
                   the floor areas        correct position so as
                   beneath the            to achieve the
                   entrance matting       Specific Requirement.
                   shall be clean and
                   dry with all soiling
                   eradicated in
                   accordance with
                   the requirements
                   of Good Industry
                   Practice.

                   Any matting must
                   be repositioned in
                   predetermined
                   areas.
2.10   Stairs      All stairs and         All floors, landings      Prior to the     2
                   handrails shall be     and other aspects of      commencement
                   clean and dry in       stairs must be clean      of the next day.
                   accordance with        so as to achieve the
                   the requirements       Specific Requirement.
                   of Good Industry
                   Practice.
2.11   Walls and   All walls, ceilings,   All walls, ceilings and   4 Days.         5
       Ceilings    friezes, cornices,     associated aspects as
                   exposed services       described must be
                   and frames must        clean so as to
                   be clean, free         achieve the Specific
                   from dust,             Requirement.
                   cobwebs and
                   streaks, with no
                   visible marks in
                   accordance with
                   the requirements
                   of Good Industry
                   Practice
2.12     Doors:           All internal doors   All internal doors       Prior to the     5
         Internal         including            must be clean so as      commencement
         (includes        associated frames    to achieve the           of the next day.
         handles,         and furniture must   Specific Requirement.
         kickplates and   be clean free from
         excludes         dust, dirt and
         internal         streaks, with no
         glassware)       visible removable
                          marks in
                          accordance with
                          the requirements
                          of Good Industry
                          Practice

2.13.1   External         All external         All external entrance    4 Hours.        3
         Entrance         entrance doors,      doors and associated
         Doors            including internal   glassware (both
                          and external glass   sides) must be clean
                          and associated       so as to achieve the
                          rails, astragals     Specific Requirement.
                          and furniture and
                          internal and
                          external glassware
                          adjacent to such
                          doors shall be
                          clean free from
                          removable marks
                          and streaks in
                          accordance with
                          the requirements
                          of Good Industry
                          Practice.

2.13.2   External         All external doors   All external doors not   Prior to the     5
         Doors not        not used for         used for entrance        commencement
         used for         entrance             purposes and             of the next day.
         entrance         purposes,            associated glassware
         purposes         including internal   (both sides) must be
                          and external glass   clean so as to
                          and associated       achieve the Specific
                          rails, astragals     Requirement.
                          and furniture and
                          internal and
                          external glassware
                          adjacent to such
                          doors shall be
                          clean free from
                          removable marks
                          and streaks in
                          accordance with
                          the requirements
                          of Good Industry
                          Practice.
2.14     Glass and        All internal glass     All internal glass and   Prior to the 3
         Glazing          and glazing,           glazing must be clean    commencement
         (Internal)       including but not      and dry so as to         of next day.
                          limited to mirrors,    achieve the Specific
                          internal doors,        Requirement.
                          screens, book
                          cabinets, display
                          cabinets and must
                          be clean, dry, free
                          from marks and
                          stains in
                          accordance with
                          the requirements
                          of Good Industry
                          Practice

2.15     Windows,         All Windows,           Both sides of all        Within 10 Days 4
         Patent           Patent glazing,        Windows, Patent          of the start of
         Glazing, Glass   Glass Curtain          Glazing, Glass           the school term.
         Curtain          Walling and            Curtain walling and
         Walling and      similar and            similar and
         similar(both     associated             associated frames,
         sides)           frames, rails,         cills etc. must be
                          astragals, cills,      clean so as to
                          curtain and apron      achieve the Specific
                          plates, but not        Requirement.
                          rooflights, shall be
                          clean and free
                          from streaks and
                          splashes of
                          excess cleaning
                          solution in
                          accordance with
                          the requirements
                          of Good Industry
                          Practice.

                          Window cleaning
                          must be
                          undertaken (and
                          as a minimum not
                          less frequently
                          than twice per
                          annum) at a date
                          and time agreed in
                          advance

2.16.1   Blinds           All blinds shall be    All blinds must be       3 Days.       4
                          kept clean and         clean so as to
                          free from dust and     achieve the Specific
                          dirt in accordance     Requirement.
                          with the
                          requirements of
                          Good Industry
                          Practice. Blinds
                         must be checked
                         for proper
                         Functioning prior
                         to and after
                         cleaning
                         operation.

2.16.2   Curtains        All curtains shall    All curtains must be        Prior to the 4
                         be kept clean and     clean so as to              commencement
                         free from dust and    achieve the Specific        of the next
                         dirt in accordance    Requirement.                term.
                         with the
                         requirements of
                         Good Industry
                         Practice.

2.17     Furniture       All furniture         All furniture must be       TR – 1 Hour.     2
                         including desks,      clean so as to              PR – Prior to
                         tables, worktops,     achieve the Specific        the              2
                         workbenches and       Requirement.                commencement
                         chairs, seats,                                    of the next day.
                         benches and
                         stools must be
                         kept clean and dry
                         and free from all
                         dirt, dust, marks
                         and debris in
                         accordance with
                         the requirements
                         of Good Industry
                         Practice. Such
                         debris includes but
                         is not limited to
                         chewing gum,
                         plasticine,
                         modelling clay,
                         glue and paint
                         deposits.



2.18     Fixtures, and   All fixtures and      All fixtures and fittings   TR – 1 Hour.     3
         Fittings        fittings must be      must be clean so as         PR – Prior to
                         kept clean and the    to achieve the              the
                         surfaces thereof      Specific Requirement.       commencement 3
                         must be kept free                                 of the next day.
                         from dust, debris,
                         streaks and
                         smears in
                         accordance with
                         the requirements
                         of Good Industry
                         Practice.
2.18.1    Additional        All furniture and       All Additional Support   15 Minutes.   1
          Support           equipment located       Needs equipment as
          Needs             in Additional           described in the
          Equipment         Support Needs           Specific Requirement
                            facilities shall be     must be clean so as
                            kept clean and dry      to achieve the
                            and with no             Specific Requirement.
                            evidence of             This cleaning can be
                            impacted debris,        requested as
                            dust, stains, body      required.
                            fats and fluids and
                            odours in
                            accordance with
                            the requirements
                            of Good Industry
                            Practice.
2. 18.2   Sand Pit / Tray   All play sand must      All sand and             2 Days.       3
          and               be removed from         associated Equipment
          Associated        any internal or         as described in the
          Equipment         external sand pit /     Specific Requirement
                            tray on request         must be removed,
                            and associated          cleaned and
                            equipment               replenished so as to
                            cleaned, thereafter     achieve the Specific
                            sand must be            Requirement.
                            replenished with
                            equivalent sand to
                            a level agreed as
                            being appropriate
                            and acceptable by
                            the On Site
                            Representative
                            acting reasonably.
2.19      Waste             All internal waste      All internal waste       1 Hour.       2
          Receptacles       receptacles             receptacles must be
                            including litter bins   empty, clean, dry and
                            and litter baskets      waste separated and
                            shall be emptied,       deposited so as to
                            clean, dry and free     achieve the Specific
                            from unpleasant         Requirement.
                            odours in
                            accordance with
                            the requirements
                            of Good Industry
                            Practice prior to
                            the
                            commencement of
                            the immediately
                            following Core
                            Times (a) to (j)
                            unless the waste
                            receptacle is
                            situated in an Area
                            that is in
                            continuous use by
                       the Authority.

                       All waste from
                       internal waste
                       receptacles must
                       be separated
                       according to the
                       recycling materials
                       (ref. 8.1.4.) and
                       general waste
                       including food (ref.
                       8.1.) and
                       deposited to the
                       central external
                       waste collection
                       point at the end of
                       each Day.
2.20   Telephones      All telephones          All telephones must       1 Day.    3
                       must be clean and       be clean so as to
                       free from dust,         achieve the Specific
                       dirt, grime and         Requirement.
                       finger marks.
2.21   Light           All light diffusers     All light diffusers and   5 Days.   4
       Diffusers/      and shades must         shades must be clean
       Shades          be clean, free from     so as to achieve the
                       dust, debris, dead      Specific Requirement.
                       insects, cobwebs        This work should be
                       and streaks in          undertaken at times
                       accordance with         agreed with the On
                       the requirements        Site Representative
                       of Good Industry        when Areas are not in
                       Practice.               use.

2.22   Wash Hand       After all school        All wash hand basins,     1 Hour.   1
       Basins/Sinks/   break times, lunch      sinks and drinking
       Drinking        break and prior to      fountains water
       Fountains /     the                     dispensers and
       Water           commencement of         associated units
       dispensers      the immediately         described in the
                       following Core          Specific Requirement
                       Times (a) to (j). All   must be clean so as
                       wash hand basins,       to achieve the
                       sinks and water         Specific Requirement.
                       dispensers
                       drinking fountains
                       including gratings,
                       taps, chains and
                       plugs, adjacent
                       walls, worktop
                       surfaces and
                       adjacent pipework
                       shall be clean and
                       dry with no
                       evidence of
                       obstructions,
                       impacted debris,
                       dust, removable
                       stains, body fats
                       and fluids and
                       odours in
                       accordance with
                       the requirements
                       of Good Industry
                       Practice.

2.23   Water Closets   After all school      All water closet bowls   1 Hour.   1
                       break times, lunch    and other associated
                       break and prior to    parts as described in
                       the                   the Specific
                       commencement of       Requirement must be
                       the immediately       clean so as to
                       following Core        achieve the Specific
                       Times (a) to (j).     Requirement.
                       water closet
                       bowls, seats, lids,
                       cisterns, cubicle
                       doors (both sides),
                       cubicle walls and
                       associated pipes
                       shall be clean and
                       dry with no
                       evidence of
                       potential
                       blockages,
                       obstructions,
                       impacted debris,
                       dust, removable
                       stains, body fats
                       and fluids and
                       odours in
                       accordance with
                       the requirements
                       of Good Industry
                       Practice.

2.24   Urinals         After all school      All urinals and other    1 Hour.   1
                       break times, lunch    associated parts as
                       break and prior to    described in the
                       the                   Specific Requirement
                       commencement of       must be clean so as
                       the immediately       to achieve the
                       following Core        Specific Requirement.
                       Times (a) to (j).
                       urinal bowls,
                       blockface, troughs
                       and modesty
                       panels and
                       adjacent wall
                       areas and pipes,
                   grating and waste
                   outlets shall be
                   clean and dry with
                   no evidence of
                   potential
                   blockages,
                   obstructions,
                   impacted debris,
                   dust, removable
                   stains, body fats
                   and fluids and
                   odours in
                   accordance with
                   the requirements
                   of Good Industry
                   Practice.


2.25   Showers /   Showers / baths,       All showers/baths and    1 Hour.   1
       Baths       fittings, curtains,    other associated parts
                   cubicle walls, tiled   as described in the
                   walls, shower          Specific Requirement
                   heads, pipework,       must be clean so as
                   floors, shower         to achieve the
                   trays and gratings     Specific Requirement.
                   shall be clean and
                   dry with no
                   evidence of
                   obstructions,
                   impacted debris,
                   dust, removable
                   stains, body fats
                   and fluids and
                   odours in
                   accordance with
                   the requirements
                   of Good Industry
                   Practice. Floors
                   must be dry and
                   non-slip in
                   accordance with
                   the requirements
                   of Good Industry
                   Practice.

                   These Areas shall
                   be cleaned at
                   least twice each
                   day once prior to
                   the
                   commencement of
                   the immediately
                   following Core
                   Times (a) to (j)
                   and once at a time
                        to be agreed with
                        the On Site
                        Representative
                        acting reasonably.

2.25.1   Hydrotherapy   The Hydrotherapy      The Hydrotherapy        1 Hour or, if it is 1
         swimming       swimming pool         swimming pool and       demonstrated
         pool           and surrounds         surrounds must be       that a longer
                        must be clean to      clean so as to          period is
                        ensure that           achieve the Specific    required in
                        surrounding floors,   Requirement. In         order to procure
                        water levels,         addition any chemical   specialist
                        channels,             cleaner used must be    materials or
                        skimmers, tanks       compatible with the     services and
                        and pool floors       relevant water          this can be
                        remain clean and      treatment process       justified with
                        free from dirt,       used in the             reasonable
                        debris, scum,         Hydrotherapy            proof, such
                        algae and body        swimming pool in        other period as
                        outputs in            accordance with the     may be agreed
                        accordance with       manufacturer’s          with the
                        the requirements      recommendations         Authority's
                        of Good Industry      and Good Industry       Representative,
                        Practice. In          Practice.               acting
                        addition any                                  reasonably.
                        chemical cleaner
                        used must be
                        compatible with
                        the relevant water
                        treatment process
                        used in the
                        Hydrotherapy
                        swimming pool in
                        accordance with
                        the manufacturers’
                        recommendations
                        and Good Industry
                        Practice.
2.26     Toilet         There must be an      Consumables must        30 Minutes for     Availability
         Services       adequate supply       be provided at all      all except
         which breach   of consumables in     times in accordance     female hygiene
         Legislation    all toilet, shower,   with the requirements   products where
                        changing,             of the Specific         the remedy
                        classroom, staff      Requirement at the      time will be 24
                        and kitchen areas,    point of use. All       hours.
                        including toilet      holders and vending
                        paper, paper          machines must be
                        towels/hand           clean so as to
                        towels/roller         achieve the Specific
                        towels and soap,      Requirement.
                        and appropriate
                        number of holders
                        and dispensers.
                         Female/hygiene
                         products and
                         waste receptacles
                         must be provided
                         where appropriate
                         in toilets and
                         medical suites.

                         In addition the
                         relevant
                         holders/vending
                         machines for each
                         consumable type
                         (where applicable)
                         must be cleaned
                         in accordance with
                         the requirements
                         of Good Industry
                         Practice.
2.26.1   Toilet          There must be an      Consumables must        30 Minutes for    2
         Services that   adequate supply       be provided at all      all except
         comply with     of consumables in     times in accordance     female hygiene
         Legislation     all toilet, shower,   with the requirements   products where
                         changing,             of the Specific         the remedy
                         classroom, staff      Requirement at the      time will be 24
                         and kitchen areas,    point of use. All       hours.
                         including toilet      holders and vending
                         paper, paper          machines must be
                         towels/hand           clean so as to
                         towels/roller         achieve the Specific
                         towels and soap,      Requirement.
                         and appropriate
                         number of holders
                         and dispensers.

                         Female / hygiene
                         products and
                         waste receptacles
                         must be provided
                         where appropriate
                         in toilets and
                         medical suites.

                         In addition the
                         relevant
                         holders/vending
                         machines for each
                         consumable type
                         (where applicable)
                         must be cleaned
                         in accordance with
                         the requirements
                         of Good Industry
                         Practice.
2.27   Equipment   All equipment         At the completion of      5 Days.   3
                   must be clean         the task all equipment
                   periodically and      must be clean with no
                   must be kept          dust, dirt, debris,
                   clean free of all     marks or stains on
                   dust, debris,         any internal or
                   marks or stains on    external surface. A
                   any internal or       check of all
                   external surface in   equipment shall be
                   accordance with       undertaken the next
                   the requirements      Day by the On Site
                   of Good Industry      Representative in
                   Practice.             conjunction with a
                                         representative of the
                                         Contractor to
                                         establish whether
                                         equipment has been
                                         clean so as to
                                         achieve the Specific
                                         Requirement.

                                         Cleaning of electronic
                                         equipment shall be
                                         carried out by
                                         competent qualified
                                         and appropriately
                                         experienced cleaning
                                         operatives. The
                                         process shall be
                                         carried out in a
                                         manner so as not to
                                         damage or disturb the
                                         equipment.

                                         This cleaning must
                                         take place at such
                                         times and in such a
                                         manner so as not to
                                         interfere with the
                                         operational needs of
                                         the Project Facilities,
                                         as agreed with the On
                                         Site Representative.
                                         All tasks must be
                                         supervised by an
                                         appropriate and
                                         suitably qualified
                                         supervisor.

                                         Throughout the
                                         cleaning operation the
                                         Contractor will be
                                         obliged to take into
                                         account all
                                         appropriate safety
                                              measures relating to
                                              the proper use of
                                              equipment and
                                              material on surfaces,
                                              and the work must be
                                              carried out in
                                              accordance with the
                                              times and in the
                                              manner agreed with
                                              the On site
                                              Representatives
                                              being made aware of
                                              the plan.
2.28     External        External fabric      All external fabric     5 Days or, if it is 5
         Fabric          including but not    must be clean so as     demonstrated
                         limited to roofs,    to achieve the          that a longer
                         gutters, fascias,    Specific Requirement.   period is
                         signs, walls and                             required in
                         fences must be                               order to procure
                         clean and free                               specialist
                         from debris and                              materials or
                         removable dirt,                              services and
                         marks and stains                             this can be
                         in accordance with                           justified with
                         the requirements                             reasonable
                         of Good Industry                             proof, such
                         Practice and                                 other period as
                         where applicable                             may be agreed
                         in accordance with                           with the
                         the manufacturer’s                           Authority's
                         instructions.                                Representative,
                                                                      acting
                                                                      reasonably.
Community Use/School Extra Curricular Activities Cleaning
2.29   Floors,      Refer to items 2.3,    Refer to items 2.22 to     as per items       as per
       Furniture ,  2,7 to 2.10, 2,17,     2.26                       2.19, 2.22 to      items 2,19,
       Waste        2.19, 2.22 to 2.26                                2.26               2.22 to
       Receptacles                                                                       2.26
       , Wash
       Hand
       Basins,
       Sinks,
       Drinking
       Fountains,
       Water
       Closets,
       Urinals,
       Showers,
       Baths,
       Hydrothera
       py
       swimming
       pool and
       Toilet
Services
used during
Core Times
(b) – (h)
Table 3. Facilities Management Performance Standards – Janitorial

Statement of Service      The Contractor must provide a janitorial service which:-
Objectives
                             a) places emphasis on the security, safety, cleanliness
                                and property maintenance issues (reporting and
                                recording) within the Project Facilities;

                             b) ensures the proper setting out/putting away of any
                                furniture at the correct time for the effective operation
                                of the Project Facilities;

                             c) undertakes handyperson work, porterage, responsive
                                toilet cleaning, general caretaking, hydrotherapy
                                swimming pool maintenance and other errands as
                                required in the Services Specification;

                             d) gives a customer service facility, including a
                                management support function to the cleaning service,
                                on site liaison with the On Site Representative, the
                                Authority Representative and the Contractor as well as
                                assistance to all users;

                             e) attends all emergency call-outs providing support to
                                Emergency Services, On Site Representative and
                                Authority Representative as required before, during
                                and after core times including liaising with the Police,
                                the On Site Representative and the Authority
                                Representative in accordance with the requirements of
                                the terms of this Agreement; and

                             f) determines, acquires and provides, maintains and
                                stores the appropriate equipment, materials and
                                personnel protective equipment to meet the needs of
                                performance standards.

General Requirements      The janitorial service requirement includes:-

                             a) the holding of school keys. Keys will also be held by
                                the Contractor Representative and the On Site
                                Representative.

                             b) there must always be a janitorial/Contractor presence
                                within the Project Facilities during Core Times (a) to (j)
                                and in accordance with clauses 29.2 and 29.4 at any
                                other time when other persons are in and permitted to
                                be in the Project Facilities ;

                             c) a method by which janitors can promptly respond to
                                being summoned to any part of the building;
d) that persons employed must, prior to commencing
   work in the Project Facilities comply with the
   requirements of Clause 31.5 of the Agreement;

e) an employee development programme for persons
   employed as janitors. This programme to be, reflected
   within the Services Delivery Plan / Operations and
   Maintenance Proposals; and

f) that the Contractor shall be responsible for complying
   with Legislation including but not limited to the Health
   and safety at Work etc. Act 1974 and any subsequent
   amendments and additions.
Ref.     Major            Specific          Performance             Rectification   Priority
         Requirement      Requirement       Standard/Availability   Period
                                            Standard
Col. 1   Col. 2           Col. 3            Col. 4                  Col. 5          Col. 6
3.1      Access to        The Contractor    The Area is open to     10 Minutes.     Availability
         Project          must ensure       Authority Related
         Facilities       that all          Parties (a) to (c) in
         during School    perimeter gates   accordance with the
         Hours            and main          On Site
                          entrance doors    Representative’s
                          are opened and    reasonable requests.
                          closed at times
                          advised to the
                          Contractor by
                          the On Site
                          Representative
                          acting
                          reasonably.
3.2      Arrival during   The contractor    The Contractor shall    No Rectification 1
         School Hours     must ensure       be responsible for      Period allowed.
                          that the alarm    ensuring total
                          system is         compliance with the
                          deactivated       Specific Requirement.

                        On their arrival
                        during School
                        Hours an
                        Authority
                        Related Party
                        (a) to (b) must
                        be allowed
                        access to and
                        through the
                        buildings
                        without
                        compromising
                        security and
                        safety.
3.3.1    Door Opening   At the time(s)      The Contractor shall    No Rectification 1
         and Patrolling advised to the      be responsible for      Period allowed.
         at             Contractor by       ensuring total
         commencement the On Site           compliance with the
         and conclusion Representative      Specific Requirement.
         of activities  acting
         during School  reasonably,
         Hours          regarding the
                        commencement
                        and conclusion
                        of activities
                        during Schools
                        Hours, entrance
                        doors for pupils
                        must be
                        opened.
                           Thereafter
                           entrance doors
                           must be
                           secured
                           promptly and
                           controlled by
                           Access Control
                           Door Entry
                           Systems.

3.3.2   Patrolling at      At the time(s)      The Contractor shall    10 Minutes.     1
        commencement       advised to the      be responsible for
        and conclusion     Contractor by       ensuring total
        of activities      the On Site         compliance with the
        during School      Representative      Specific Requirement.
        Hours              acting
                           reasonably,
                           regarding the
                           commencement
                           and conclusion
                           of activities
                           during Schools
                           Hours crush
                           areas must be
                           patrolled by the
                           Contractor to
                           provide a safe
                           environment for
                           pupils.

3.5     End of Core        30 minutes          The Contractor shall    No Rectification 1
        Times (a) to (j)   after the end of    be responsible for      Period allowed.
        and Additional     Core Times (a)      ensuring total
        Hours              to (j) and          compliance with the
                           Additional          Specific Requirement.
                           Hours the
                           Contractor,
                           shall ensure
                           that all persons
                           have vacated
                           the building. All
                           doors and
                           windows must
                           be locked and
                           all
                           parts of the
                           Project
                           Facilities must
                           be secure. The
                           Contractor shall
                           set the alarm
                           system before
                           locking the
                           Project Facility.
3.6   Access to          The Contractor     The Contractor shall    15 Minutes.     1
      Project            shall ensure       be responsible for
      Facilities         that:-             ensuring total
      during Core                           compliance with the
      Times (b) to (j)   All perimeter      Specific Requirement.
      and Additional     gates are
      Hours              opened and
                         closed at Core
                         Times (b) to (j)
                         and Additional
                         Hours at times
                         reasonably
                         advised to the
                         Contractor by
                         the On Site
                         Representative.
3.7   Access to          The Contractor     The Contractor shall    No Rectification 1
      Project            shall ensure       be responsible for      Period.
      Facilities         that on their      ensuring total
      during Core        arrival that       compliance with the
      Times (b) to (j)   the alarm          Specific Requirement.
      and Additional     system is
      Hours              deactivated.

                         On arrival an
                         Authority
                         Related Party is
                         allowed access
                         to the Project
                         Facilities
                         without
                         compromising
                         security and
                         safety.
3.8   Patrols during     The Contractor     The Contractor shall    15 Minutes.     1
      Core Times (b)     shall ensure       be responsible for
      to (j) and         that at the        ensuring total
      Additional         commencement       compliance with the
      Hours              and conclusion     Specific Requirement.
                         times advised
                         to the
                         Contractor by
                         the On Site
                         Representative,
                         acting
                         reasonably,
                         entrance doors
                         are either
                         opened and
                         crush areas
                         patrolled by the
                         Contractor to
                         provide a safe
                         environment, or
                       controlled by
                       the Access
                       Control Door
                       Entry System.
                       Thereafter
                       entrance doors
                       must be
                       promptly locked
                       and controlled
                       by the
                       Contractor or
                       the Access
                       Control Door
                       Entry Systems.

                       Regular
                       physical patrols
                       must take place
                       at least every
                       ninety minutes
                       of all Common
                       Areas that are
                       in use (except
                       occupied
                       changing
                       rooms) within
                       the Project
                       Facilities and in
                       the grounds
                       and car parks
                       of the Project
                       Facilities. The
                       first physical
                       patrol must be
                       completed 15
                       minutes prior to
                       each Core
                       Times (b) to (j)
                       and Additional
                       Hours.

3.10   Patrolling      There must be       The Contractor shall    15 Minutes.   1
       during School   regular physical    be responsible for
       Hours           patrols, which      ensuring total
                       take place at       compliance with the
                       least every         Specific Requirement.
                       ninety minutes
                       during School
                       Hours of
                       Common Areas
                       and external
                       Areas.
3.11     Patrolling        The first regular   The Contractor shall    15 Minutes.     1
         during School     patrol must be      be responsible for
         Hours             completed 15        ensuring total
                           minutes prior to    compliance with the
                           the                 Specific Requirement.
                           commencement
                           of the School
                           Hours.
3.12     Final Patrol      The final           The Contractor shall    No Rectification 1
                           regular patrol      be responsible for      Period allowed.
                           must be             ensuring total
                           completed           compliance with the
                           within 30           Specific Requirement.
                           minutes after
                           the end of the
                           Core Times or
                           the end of the
                           Additional
                           Hours.
3.13.1A Visible Physical   During school       The Contractor shall    5 Minutes.      2
        Presence at        break times as      be responsible for
        school break       advised by the      ensuring total
        times.             On Site             compliance with the
                           Representative      Specific Requirement.
                           to the
                           Contractor;
                           there shall be a
                           visible physical
                           presence in the
                           playground to
                           ensure safety of
                           pupils.
3.13.1B Visible Physical   During wet          The Contractor shall    5 Minutes.      2
        Presence at        break time, as      be responsible for
        school wet         determined by       ensuring total
        break times.       the On Site         compliance with the
                           Representative,     Specific Requirement.
                           acting
                           reasonably, and
                           advising the
                           Contractor
                           there shall be a
                           visible physical
                           presence within
                           the Project
                           Facility in areas
                           occupied by
                           pupils, as
                           directed by the
                           On Site
                           Representative.
3.13.2A Presence at    During school       The Contractor shall    10 Minutes.   2
        school lunch   break times and     be responsible for
        break.         lunch break as      ensuring total
                       advised by the      compliance with the
                       On Site             Specific Requirement.
                       Representative
                       to the
                       Contractor;
                       there shall be a
                       visible physical
                       presence in the
                       playground to
                       ensure safety of
                       pupils.

3.13.2B Presence at    During wet          The Contractor shall    10 Minutes.   2
        school lunch   break time, as      be responsible for
        break.         determined by       ensuring total
                       the On Site         compliance with the
                       Representative,     Specific Requirement.
                       acting
                       reasonably, and
                       advising the
                       Contractor
                       there shall be a
                       visible physical
                       presence within
                       the Project
                       Facility in areas
                       occupied by
                       pupils, as
                       directed by the
                       On Site
                       Representative.
3.15    Visitors       Apart from the      The Contractor shall    10 Minutes.   1
                       Contractor and      be responsible for
                       the Employer        ensuring total
                       (and their          compliance with the
                       employees,          Specific Requirement.
                       agents and sub
                       contractors of
                       any tier) only
                       Authority
                       Related Parties
                       must be within
                       the Project
                       Facilities at any
                       time.

3.16    CCTV           The Contractor      The Contractor shall    24 Hours.     1
                       must ensure         be responsible for
                       that:-              ensuring total
                       the digital         compliance with the
                       colour CCTV         Specific Requirement.
                        system, with
                        image
                        recording,
                        provided to
                        meet the
                        Authority’s
                        Requirements
                        is fully
                        functioning and
                        operated as
                        part of the
                        security
                        systems of the
                        Project Facility.

3.17 &   NOT USED
3.18


3.19     Access         Access              The Contractor shall    TR – 30         1
         Control/Door   Control/Door        be responsible for      Minutes.
         Entry System   Entry System        ensuring total          PR – 1 Day or,
                        provided in         compliance with the     if it is
                        accordance          Specific Requirement.   demonstrated
                        with the                                    that a longer
                        requirements of                             period is
                        the Authority’s                             required in
                        Requirements                                order to
                        is operated at                              procure
                        agreed points                               specialist
                        of entry                                    materials or
                        throughout the                              services and
                        buildings.                                  this can be
                                                                    justified with
                                                                    reasonable
                                                                    proof, such
                                                                    other period as
                                                                    may be agreed
                                                                    with the
                                                                    Authority's
                                                                    Representative,
                                                                    acting
                                                                    reasonably.
3.20     Access         All access          The Contractor shall    TR – 30         1
         Control/Door   control             be responsible for      Minutes.
         Entry System   equipment,          ensuring total          PR – 1 Day or,
                        provided in         compliance with the     if it is
                        accordance          Specific Requirement.   demonstrated
                        with the                                    that a longer
                        Authority’s                                 period is
                        Requirements,                               required in
                        is fully                                    order to
                        functioning and                             procure
                        secure at all                               specialist
                        times except                                materials or
                      when there is a                            services and
                      fire alarm                                 this can be
                      activation.                                justified with
                                                                 reasonable
                                                                 proof, such
                                                                 other period as
                                                                 may be agreed
                                                                 with the
                                                                 Authority's
                                                                 Representative,
                                                                 acting
                                                                 reasonably.
3.21   Access         The Authority      The Contractor shall    24 Hours.         2
       Control/Door   shall provide      be responsible for
       Entry System   the Contractor     ensuring total
                      with a list of     compliance with the
                      authorised         Specific Requirement.
                      persons and
                      inform the
                      Contractor
                      Representative
                      of any
                      subsequent
                      changes to the
                      list

                      Where an
                      alteration to
                      security codes,
                      pass cards or
                      other access
                      control method
                      is required by
                      either the
                      Contractor or
                      the On Site
                      Representative,
                      acting
                      reasonably,
                      then the
                      Contractor shall
                      be responsible
                      for advising all
                      authorised
                      persons of the
                      alteration and
                      supplying them
                      with the
                      necessary
                      information /
                      items to allow
                      them to gain
                      authorised
                      access.
3.22   Emergency         The Contractor       The Contractor shall        30 Minutes.   1
       Situations        must attend all      be responsible for
       including         call outs            ensuring total
       Intruder Alarm    promptly and         compliance with the
       activations       be the               Specific Requirement.
                         designated
                         contact for
                         relevant
                         authorities.

3.23   Safety            The Contractor       The Contractor shall        1 Hour.       1
                         must co-             be responsible for
                         operate with the     ensuring total
                         On Site              compliance with the
                         Representative       Specific Requirement.
                         and Authority
                         Representative
                         on all health
                         and safety
                         issues.



3.24   Chemical          Chemical             The Contractor shall        1 Hour.       1
       Treatment of      treatment of         be responsible for
       Hydrotherapy      Hydrotherapy         ensuring total
       swimming pool     swimming pool        compliance with the
                         water must be        Specific Requirement.
                         kept in balance
                         and individual
                         chemical levels
                         maintained
                         within
                         Applicable
                         Standards.
3.25   Internal litter   Frequent litter      All litter in the Project   1 Hour.       2
       Picking           picking within       Facilities must be
                         Common Areas         removed so as to
                         of Project           achieve the Specific
                         Facilities           Requirement during
                         (excluding           Core Times (a) to (j)
                         toilets and          and Additional Hours.
                         changing
                         rooms) must
                         result in a litter
                         free
                         environment.
                         This includes
                         removal of
                         sharps.
3.26   Exterior litter   Exterior litter     All exterior litterbins   1 Hour.           2
       bins and waste    bins and waste      and waste
       receptacles       receptacles         receptacles must be
                         must be neat        clean and maintained
                         and tidy and        so as to achieve the
                         secure at all       Specific Requirement.
                         times with no       All waste must be
                         overflowing of      deposited
                         waste and no        appropriately to the
                         evidence of         central external waste
                         waste on the        collection point.
                         ground. They
                         must be clean
                         inside and out .
                         They must be
                         maintained in
                         good order. All
                         waste must be
                         separated
                         according to the
                         recycle
                         materials (ref.
                         8.1.4) and
                         general waste
                         including food
                         (ref. 8.1) and
                         deposited to the
                         central external
                         waste collection
                         point for
                         separate
                         storage.

3.27   Heating           The heating         The temperature of        TR – 1 1/2        Availability
       Temperature       temperature in      the Area complies         Hours to regain
       during the        a space must        with Legislation and      temperature.
       Heating Season    be maintained       where applicable the      PR – 2 Days
       and outwith the   within the          Authority                 or, if it is
       Heating Season    Project             requirements in the       demonstrated
                         Facilities as set   Room Data Sheets.         that a longer
                         out below:                                    period is
                                             A tolerance of +/-2ºC     required in
                         Heating Season      on the stated Room        order to
                         (CIBSE              Data Sheet                procure
                         defined); Room      requirement will be       specialist
                         Temperature         permissible.              materials or
                         must be in                                    services and
                         accordance          A tolerance of +4/-2ºC    this can be
                         with the Room       on the stated Room        justified with
                         Data Sheets.        Data Sheet                reasonable
                         Outwith Heating     requirement will be       proof, such
                         Season (CIBSE       permissible.              other period as
                         defined); Room                                may be agreed
                         Temperature in                                with the
                         all teaching       A tolerance of +/-2ºC    Authority's
                         spaces must be     on the stated Room       Representative,
                         in accordance      Data Sheet               acting
                         with the Room      requirement will be      reasonably.
                         Data Sheets.       permissible.

                         Outwith Heating
                         Season (CIBSE
                         defined); Room
                         Temperature in
                         the ASN Multi
                         Sensory Rooms
                         at Duloch Park
                         must be in
                         accordance
                         with the Room
                         Data Sheets.

                         In addition, Hub
                         Rooms and IT
                         Server Rooms
                         must be
                         maintained at
                         the Room
                         Temperature
                         determined by
                         the Contractor
                         and
                         incorporated in
                         the relevant
                         Room Data
                         Sheet, in
                         accordance
                         with
                         Manufacturers
                         Instructions and
                         Applicable
                         Standards.
3.27A   The              The                The temperature of       1 Hour to          Availability
        temperature in   temperature of     the water in the         regain
        the              the water in the   Hydrotherapy             temperature
        Hydrotherapy     hydrotherapy       swimming pool must       where the pool
        swimming pool    swimming pool      be between 32 and        system is
                         must be            34 degrees               functioning or
                         between 32 and     Centigrade. The On       2 Days or, if it
                         34 degrees         Site Representative      is
                         Centigrade.        may request the          demonstrated
                         The On Site        temperature of the       that a longer
                         Representative     water to be increased    period is
                         may request        and maintained up to     required in
                         the temperature    36 degrees               order to
                         of the water to    Centigrade at specific   procure
                         be increased       times. Air handling      specialist
                         and maintained     temperature must         materials or
                        up to 36            match this               services and
                        degrees             temperature to a level   this can be
                        Centigrade at       of +1 degree             justified with
                        specific times.     Centigrade.              reasonable
                        Air handling                                 proof, such
                        temperature                                  other period as
                        must match this                              may be agreed
                        temperature to                               with the
                        a level of +1                                Authority's
                        degree                                       Representative,
                        Centigrade.                                  acting
                                                                     reasonably.

3.28     Boiler house   The boiler          The Contractor shall     15 Minutes.       1
         and main       house(s) and        be responsible for
         electrical     main electrical     ensuring total
         switchroom     switchroom and      compliance with the
         and sub-       sub-stations        Specific Requirement.
         stations       must be lock
                        fast, clean, tidy
                        and free from
                        storage of
                        materials.

3.29.1   Fire Alarm     All fire alarm      The Contractor shall     1 Hour.           1
         Testing        systems must        be responsible for
                        be tested each      ensuring total
                        week from a         compliance with the
                        different           Specific Requirement.
                        operating point.
                        The On Site
                        Representative
                        shall be invited
                        to attend the
                        weekly test.
                        Proper records
                        of Fire alarm
                        tests must be
                        maintained and
                        made available
                        to the On Site
                        Representative
                        on request

3.29.2   Fire Alarm     All fire alarm      Fire alarm system and    TR - 30           Availability
                        systems must        fire procedures          Minutes.
                        be properly         comply with the          PR - 1 Day or,
                        functioning at      Firemasters              if it is
                        all times.          requirements and is      demonstrated
                                            functioning properly     that a longer
                                                                     period is
                                                                     required in
                                                                     order to
                                                                     procure
                                                                  specialist
                                                                  materials or
                                                                  services and
                                                                  this can be
                                                                  justified with
                                                                  reasonable
                                                                  proof, such
                                                                  other period as
                                                                  may be agreed
                                                                  with the
                                                                  Authority's
                                                                  Representative,
                                                                  acting
                                                                  reasonably.
3.30     NOT USED

3.31     Fire Alarm    Any broken fire    The Contractor shall    30 Minutes.       1
         System        alarm operating    be responsible for
         operating     point glass        ensuring total
         points        must be            compliance with the
                       replaced           Specific Requirement.
                       immediately.

3.32.1   Emergency     All emergency      The Contractor shall    1 Day.            1
         Lighting      lighting must be   be responsible for
         Testing       tested each        ensuring total
                       week and           compliance with the
                       proper records     Specific Requirement.
                       maintained.

3.32.2   Emergency     All emergency      The Contractor shall    TR - 30         1
         Lighting      lighting must be   be responsible for      Minutes.
         Functioning   properly           ensuring total          PR - 1 Day or,
                       functioning at     compliance with the     if it is
                       all times.         Specific Requirement.   demonstrated
                                                                  that a longer
                                                                  period is
                                                                  required in
                                                                  order to
                                                                  procure
                                                                  specialist
                                                                  materials or
                                                                  services and
                                                                  this can be
                                                                  justified with
                                                                  reasonable
                                                                  proof, such
                                                                  other period as
                                                                  may be agreed
                                                                  with the
                                                                  Authority's
                                                                  Representative,
                                                                  acting
                                                                  reasonably.
3.33   Clocks        All clocks must    The Contractor shall    1 Day.    4
                     be properly        be responsible for
                     functioning at     ensuring total
                     all times and      compliance with the
                     tested for         Specific Requirement.
                     operation each
                     week, proper
                     records of the
                     test maintained
                     and any clocks
                     that are not
                     operational
                     must be
                     repaired /
                     replaced as
                     appropriate.
3.34   General       Inventory audits   The Contractor shall    5 Days.   5
       caretaking,   as specified in    be responsible for
       handyperson   the Contractor's   ensuring total
       duties,       performance        compliance with the
       porterage     monitoring         Specific Requirement.
       duties and    procedure must
       errands       be undertaken
                     quarterly and
                     the inventory
                     must be
                     updated
                     following every
                     audit. Such
                     updated
                     inventories
                     must be made
                     available within
                     24 hours of a
                     request by the
                     On Site
                     Representative
                     or Authority
                     Representative

                     An inventory
                     must include
                     the position of
                     all fire
                     equipment, fire
                     hydrants, drains
                     and inspection
                     traps, main
                     water supply
                     stopcock, water
                     tanks and
                          overflows and
                          electrical
                          isolation points.
3.35   NOT USED

3.36   Replacement of     The Contractor      The Contractor shall    45 Minutes.        1
       any faulty         must ensure         be responsible for
       fluorescent        that any faulty     ensuring total
       tube or light or   light/ bulb or      compliance with the
       fuse               fluorescent tube    Specific Requirement.
                          or blown fuse is
                          replaced.

3.37   Renew broken       The Contractor      The Contractor shall    TR - 30            1
       window / glass     must ensure         be responsible for      Minutes.
                          that any broken     ensuring total          PR – 5
                          window / glass      compliance with the     Business Days.
                          is made safe,       Specific Requirement.
                          secure and
                          repaired.

3.38   Portering          The Contractor
       Duties             shall respond
                          to, provide and
                          undertake
                          general
                          portering duties
                          including:

                          a) taking           The Contractor shall    15 minutes to      2
                          delivery of         be responsible for      commence
                          Authority           ensuring total          remedy and
                          Equipment,          compliance with the     remedy to be
                          teaching            Specific Requirement.   completed
                          materials,                                  within 1 hour or
                          consumables,                                such other time
                          goods,                                      as may be
                          equipment,                                  agreed with the
                          materials and                               On Site
                          milk containers                             Representative
                          and storing in                              having regard
                          accordance                                  to the
                          with the                                    Contractor’s
                          requirements of                             Services
                          and the                                     obligations
                          instructions of                             hereunder and
                          the On Site                                 the Remedy
                          Representative,                             Times
                          acting                                      applicable
                          reasonably;                                 thereto.

                          b) dispatching      The contractor shall    15 minutes to      2
                          of goods and        be responsible for      commence
                          materials and       ensuring total          remedy to be
distributing milk compliance with the       completed
containers in     Specific Requirement.     within 1 hour or
accordance                                  such other time
with the                                    as may be
instructions of                             agreed with the
the On Site                                 On Site
Representative                              Representative
acting                                      having regard
reasonably and                              to the
dispatching milk                            Contractor’s
waste as                                    Services
instructed by                               obligations
the On Site                                 hereunder and
Representative                              the remedy
acting                                      Times
reasonably.                                 applicable
                                            thereto.

c) moving any       The contractor shall    15 minutes to      3
materials,          be responsible for      commence
equipment and       ensuring total          remedy to be
furniture; in       compliance with the     completed
accordance          Specific Requirement.   within 1 hour or
with the                                    such other time
timescale                                   as may be
advised to the                              agreed with the
Contractor by                               On Site
the On Site                                 Representative
Representative,                             having regard
acting                                      to the
reasonably,                                 Contractor’s
having regard                               Services
to the volume of                            obligations
materials,                                  hereunder and
equipment and                               the remedy
furniture.                                  Times
                                            applicable
                                            thereto.

d) laying out       The contractor shall    15 minutes to      1
and putting         be responsible for      commence
away any            ensuring total          remedy to be
furniture, sports   compliance with the     completed
and audio-          Specific Requirement.   within 1 hour or
visual                                      such other time
equipment for                               as may be
school, school                              agreed with the
lets and                                    On Site
Community Use                               Representative
in accordance                               having regard
with the                                    to the
timescale                                   Contractor’s
advised to the                              Services
Contractor by                               obligations
the On Site                                 hereunder and
Representative,                             the remedy
acting                                      Times
reasonably,                                 applicable
having regard                               thereto.
to the volume of
furniture, sports
and audio-
visual
equipment.

e) delivering       The Contractor shall    15 minutes to      3
mail, papers,       be responsible for      commence
stationery and      ensuring total          remedy to be
stores within       compliance with the     completed
the Facility; and   Specific Requirement.   within 1 hour or
                                            such other time
                                            as may be
                                            agreed with the
                                            On Site
                                            Representative
                                            having regard
                                            to the
                                            Contractor’s
                                            Services
                                            obligations
                                            hereunder and
                                            the remedy
                                            Times
                                            applicable
                                            thereto.
Table 4. Facilities Management Performance Standards - Utilities Supply and
Energy Management

Statement of Service     The Contractor must provide:-
Objectives
                            a) a constant supply of water, gas and electricity as
                               required to ensure continued operation of the Project
                               Facilities;

                            b) for the timeous removal of all effluents and wastes; and

                            c) a facility to monitor and manage energy consumption.

General Requirements     The Contractor shall not be responsible for the failure of
                         service delivery due to the performance of the utility company
                         whose actions are wholly outwith the control of the Contractor.
Ref.     Major          Specific                Performance              Rectification     Priority
         Requirement    Requirements            Standard/Availability    Period
                                                Standard
Col. 1   Col. 2         Col. 3                  Col. 4                   Col. 5          Col. 6
4.1      Maintain       The Contractor          There is a constant      TR - 45         Availability
         necessary      must provide a          and safe supply of       Minutes to
         water          constant supply of      mains water to the       achieve the
         supplies       mains water to the      Area to permit           Availability
                        Project Facilities at   occupation of that       Standard.
                        all times.              Area in accordance       PR - 2 Days or,
                                                with Legislation and     if it is
                                                the intended use of      demonstrated
                                                that Area in             that a longer
                                                accordance with the      period is
                                                Authority’s              required in
                                                Requirements.            order to
                                                                         procure
                                                                         specialist
                                                                         materials or
                                                                         services and
                                                                         this can be
                                                                         justified with
                                                                         reasonable
                                                                         proof, such
                                                                         other period as
                                                                         may be agreed
                                                                         with the
                                                                         Authority's
                                                                         Representative,
                                                                         acting
                                                                         reasonably.

4.2      Maintain       The Contractor          The water distribution   TR - 45           2
         water          must maintain a         system must be           Minutes to
         distribution   water distribution      maintained so as to      achieve the
         system         system, which is        achieve the Specific     Specific
                        leak free and in        Requirement at all       Requirement
                        accordance with         times.                   PR - 2 Days or,
                        the requirements of                              if it is
                        Legislation.                                     demonstrated
                                                                         that a longer
                                                                         period is
                                                                         required in
                                                                         order to
                                                                         procure
                                                                         specialist
                                                                         materials or
                                                                         services and
                                                                         this can be
                                                                         justified with
                                                                         reasonable
                                                                         proof, such
                                                                         other period as
                                                                      may be agreed
                                                                      with the
                                                                      Authority's
                                                                      Representative,
                                                                      acting
                                                                      reasonably.

4.3   Maintain        The Contractor          The water               5 Business        4
      water           must maintain a         management strategy     Days.
      management      current water           must be maintained
      strategy        management              so as to achieve the
                      strategy. This must     Specific Requirement.
                      be made available
                      to the Authority
                      Representative on
                      request.
4.4   Provide for     The Contractor          The sewerage system     TR - 45         Availability
      sewerage and    must undertake the      in respect of an Area   Minutes to
      water run-off   removal of              complies with           commence
      which           sewerage and run-       Legislation.            remedy and 2
      complies with   off water.                                      Hours to
      Applicable                                                      achieve the
      Law                                                             Availability
                                                                      Standard.
                                                                      PR - 2 Days or,
                                                                      if it is
                                                                      demonstrated
                                                                      that a longer
                                                                      period is
                                                                      required in
                                                                      order to
                                                                      procure
                                                                      specialist
                                                                      materials or
                                                                      services and
                                                                      this can be
                                                                      justified with
                                                                      reasonable
                                                                      proof, such
                                                                      other period as
                                                                      may be agreed
                                                                      with the
                                                                      Authority's
                                                                      Representative,
                                                                      acting
                                                                      reasonably.
4.5   Maintain        The Contractor          There is a constant     TR - 45         Availability
      necessary       must provide a          and safe supply of      Minutes to
      gas supplies    constant supply of      mains gas to the Area   achieve the
                      mains gas, where        to permit occupation    Availability
                      required for            of that Area in         Standard
                      operation, to the       accordance with         PR - 2 Days or,
                      Project facilities at   Legislation and the     if it is
                      all times               intended use of that    demonstrated
                                            Area in accordance      that a longer
                                            with the Authority’s    period is
                                            Requirements.           required in
                                                                    order to
                                                                    procure
                                                                    specialist
                                                                    materials or
                                                                    services and
                                                                    this can be
                                                                    justified with
                                                                    reasonable
                                                                    proof, such
                                                                    other period as
                                                                    may be agreed
                                                                    with the
                                                                    Authority's
                                                                    Representative,
                                                                    acting
                                                                    reasonably.

4.6   Maintain a     The Contractor         There is a constant     TR - 5 Minutes Availability
      gas            must maintain a        and safe supply of      to make safe.
      distribution   gas distribution       mains gas to the Area   TR - 45
      system         system, where          to permit occupation    Minutes to
                     applicable, which is   of that Area in         achieve the
                     safe and leak free     accordance with         Specific
                     in accordance with     Legislation and the     Requirement
                     Legislation.           intended use of that    PR - 2 Days or,
                                            Area in accordance      if it is
                                            with the Authority’s    demonstrated
                                            Requirements.           that a longer
                                                                    period is
                                                                    required in
                                                                    order to
                                                                    procure
                                                                    specialist
                                                                    materials or
                                                                    services and
                                                                    this can be
                                                                    justified with
                                                                    reasonable
                                                                    proof, such
                                                                    other period as
                                                                    may be agreed
                                                                    with the
                                                                    Authority's
                                                                    Representative,
                                                                    acting
                                                                    reasonably.
4.7   Maintain       The Contractor         There is a constant      TR - 45         Availability
      necessary      must provide a         and safe supply of       Minutes to
      electricity    constant supply of     mains electricity to the achieve the
      supplies       mains electricity to   Area to permit           Availability
                     the Project            occupation of that       Requirement
                     Facilities at all      Area in accordance       PR - 2 Days or,
                     times.                 with Legislation and     if it is
                                            the intended use of      demonstrated
                                            that Area in             that a longer
                                            accordance with the      period is
                                            Authority’s              required in
                                            Requirements.            order to
                                                                     procure
                                                                     specialist
                                                                     materials or
                                                                     services and
                                                                     this can be
                                                                     justified with
                                                                     reasonable
                                                                     proof, such
                                                                     other period as
                                                                     may be agreed
                                                                     with the
                                                                     Authority's
                                                                     Representative,
                                                                     acting
                                                                     reasonably.
4.8   Maintain       The Contractor         There is a constant      TR - 5 Minutes Availability
      electricity    must maintain the      and safe supply of       to make safe.
      distribution   electricity            mains electricity to the TR - 45
      system         distribution system    Area to permit           Minutes to
                     in a safe condition    occupation of that       achieve the
                     and in accordance      Area in accordance       Availability
                     with Legislation.      with Legislation and     Standard
                                            the intended use of      PR - 2 Days or,
                                            that Area in             if it is
                                            accordance with the      demonstrated
                                            Authority’s              that a longer
                                            Requirements.            period is
                                                                     required in
                                            Electricity distribution order to
                                            system to be             procure
                                            maintained so as to      specialist
                                            achieve the Specific     materials or
                                            Requirement at all       services and
                                            times.                   this can be
                                                                     justified with
                                                                     reasonable
                                                                     proof, such
                                                                     other period as
                                                                     may be agreed
                                                                     with the
                                                                     Authority's
                                                                     Representative,
                                                                         acting
                                                                         reasonably.



4.9    Information      The Contractor         Where it is required in   30 Minutes.   Availability
       Technology       must maintain the      accordance with the
       and Tele-        passive information    Authority’s
       communicatio     technology and         Requirements, the
       ns               telecommunications     Area is serviced by
       Infrastructure   infrastructure in a    properly functioning
                        safe condition and     information
                        in accordance with     technology and/or
                        Legislation            telecommunications
                                               infrastructure to allow
                                               the Authority to use
                                               that Area as required
                                               by the Room Data
                                               Sheets.
4.10   Energy           The Contractor
       Management       must:

                        a) maintain and        The energy                5 Days        4
                           implement a         management strategy
                           current energy      must be implemented
                           management          and revised so as to
                           strategy.           achieve the Specific
                                               Requirement.

4.11   Corporate        b) co-operate with     The Contractor shall      5 Days        3
       energy               the Authority      ensure total
       management           Representative     compliance with the
       strategies           to ensure the      Specific Requirement.
                            implementation
                            of current and
                            future corporate
                            energy
                            management
                            strategies and
                            agree to their
                            implementation
                            in the Project
                            Facilities.
4.12   Provide data     c)       provide       The Contractor shall      5 Days        5
       on energy and    available data         ensure total
       environmental    pertaining to energy   compliance with the
       issues           consumption and        Specific Requirement.
                        environmental
                        conditions, taken
                        and collated in an
                        appropriate
                        manner.
Table 5. Facilities Management Performance Standards – Building Fabric and
Services Maintenance

Statement of Service   The Contractor must provide to the Project Facilities a building
Objectives             fabric and services maintenance service which places particular
                       emphasis on preventative maintenance, ensuring that all fabric
                       elements and service installations have full operational
                       functionality at all times and ensuring that the need for reactive
                       maintenance is kept to a minimum.

General                The building fabric and services maintenance service
Requirements           requirements include:-

                       a) full compliance with statutory provisions relating to any
                          building element;

                       b) ensuring a safe environment for occupation by the Authority,
                          school pupils, community users and any other users of or
                          visitors to the Project Facilities;

                       c) energy efficiency;

                       d) taking all reasonably practical steps to prevent the
                          deterioration of the Project Facilities;

                       e) qualified and/or skilled staff undertaking all work in
                          accordance with the requirements of any relevant codes of
                          practice or statutory provisions using proper materials of
                          suitable and sufficient quality (where applicable of relevant
                          British Standard or equivalent) and not using any deleterious
                          materials;

                       f) the undertaking of all work in a manner and at times which
                          minimises disruption and interference with the use of the
                          Project Facilities; and

                       g) achieving/retaining a level of functionality in accordance with
                          the requirements of the design parameters.
Ref.    Major           Specific              Performance                Rectification   Priority
        Requirement     Requirement           Standard/Availability      Period
                                              Standard
Col.1   Col. 2          Col. 3                Col. 4                     Col. 5          Col. 6
5.1     Reporting and   The Contractor        A reporting and            2 Hours.        4
        Recording of    will keep             recording procedure
        Repairs         records of            must be available to
                        repairs required      achieve the Specific
                        and made to the       Requirement.
                        building,
                        grounds, walls,
                        ceilings, fittings,
                        fencing,
                        hydrotherapy
                        swimming pool
                        and safety
                        issues and will
                        make the same
                        available to the
                        Authority
                        Representative
                        on request.

5.2     Prepare         The Contractor        The Contractor shall be    5 Business      3
        Maintenance     must submit the       responsible for ensuring   Days.
        Programme       Maintenance           total compliance with
        and Detailed    Programme in          the Specific
        Maintenance     accordance with       Requirement.
        Schedule        clause 24 of the
                        Project
                        Agreement to
                        the Authority
                        Representative
                        for agreement.
                        The
                        Maintenance
                        Programme
                        shall provide a
                        planned
                        maintenance
                        function
                        designed to
                        minimise
                        breakdown and
                        extend asset life
                        to ensure that
                        the schools are
                        safe, in good
                        and substantial
                        condition, in
                        good decorative
                        order, subject to
                        only minor
                          deterioration
                          commensurate
                          with age and
                          fully functional.
5.3     Keep Project      The Contractor      The structural external     TR -1 Day.          Availability
        Facilities        must ensure         and internal elements of    PR - 5 Days.
        available         that each Area      the Area are physically
                          is in a condition   present and sufficiently
                          which permits       sound and hazard free
                          occupation in       to permit occupation of
                          accordance with     such Area by the
                          Legislation.        Authority in accordance
                                              with Legislation

                                              The Area is wind and
                                              watertight
                                              The Area (where
                                              indoors) is free of flood
                                              and surface water to
                                              allow occupation in
                                              accordance with
                                              Legislation.
5.4     Maintain          The Contractor      The Contractor shall be     TR – 2 Hours.       2
        environmental     must maintain       responsible for ensuring    PR – 2 Days or,
        conditions of     the required        total compliance with       if it is            1
        the buildings     environmental       the Specific                demonstrated
                          conditions          Requirement.                that a longer
                          (excluding                                      period is
                          temperature) for                                required in order
                          all parts of the                                to procure
                          buildings as                                    specialist
                          detailed in the                                 materials or
                          General                                         services and this
                          Requirements                                    can be justified
                          and Room Data                                   with reasonable
                          Sheets.                                         proof, such other
                                                                          period as may
                                                                          be agreed with
                                                                          the Authority's
                                                                          Representative,
                                                                          acting
                                                                          reasonably.
5.5     Comply with       The Contractor      The Contractor shall be     TR - 2 Hours.       2
        statutory         must ensure         responsible for ensuring    PR - 2 Days.
        maintenance       compliance with     total compliance with                           1
        requirements      statutory           the Specific
                          maintenance         Requirement.
                          requirements
5.6.1   Provide a         The Contractor      The Contractor shall be     TR – 2 Hours.       1
        reactive          must respond        responsible for ensuring    PR – 2 Days or,
        maintenance       promptly to         total compliance with       if it is
        service to        breakdown,          the Specific                demonstrated
        Keep Project      damage and ad       Requirement.                that a longer
        Facilities in a   hoc repairs to                                  period is
        safe condition.   any element of                              required in order
                          the asset and                               to procure
                          undertake all                               specialist
                          necessary work                              materials or
                          repairs.                                    services and this
                                                                      can be justified
                                                                      with reasonable
                                                                      proof, such other
                                                                      period not
                                                                      exceeding 15
                                                                      Days as may be
                                                                      agreed with the
                                                                      Authority's
                                                                      Representative,
                                                                      acting
                                                                      reasonably.
5.6.2   Provide a         The Contractor   The Contractor shall be    2 Days or, if it is   2
        reactive          must respond     responsible for ensuring   demonstrated
        maintenance       promptly to      total compliance with      that a longer
        service to        breakdown,       the Specific               period is
        Keep Project      damage and ad    Requirement.               required in order
        Facilities in a   hoc repairs to                              to procure
        good and          any element of                              specialist
        substantial       the asset and                               materials or
        condition         undertake all                               services and this
                          necessary work                              can be justified
                          repairs.                                    with reasonable
                                                                      proof, such other
                                                                      period not
                                                                      exceeding 15
                                                                      Days as may be
                                                                      agreed with the
                                                                      Authority's
                                                                      Representative,
                                                                      acting
                                                                      reasonably.
5.6.3   Provide a         The Contractor   The Contractor shall be    5 Days or, if it is   3
        reactive          must respond     responsible for ensuring   demonstrated
        maintenance       promptly to      total compliance with      that a longer
        service to        breakdown,       the Specific               period is
        Keep Project      damage and ad    Requirement.               required in order
        Facilities in     hoc repairs to                              to procure
        good              any element of                              specialist
        decorative        the asset and                               materials or
        order.            undertake all                               services and this
                          necessary work                              can be justified
                          repairs.                                    with reasonable
                                                                      proof, such other
                                                                      period not
                                                                      exceeding 15
                                                                      Days as may be
                                                                      agreed with the
                                                                      Authority's
                                                                      Representative,
                                                                      acting
                                                                     reasonably.




5.7   Provide a        The Contractor     The Contractor shall be    10 Days.      3
      minor works      must undertake     responsible for ensuring
      service to the   minor works on     total compliance with
      Authority        an ad hoc basis    the Specific
                       as requested by    Requirement.
                       the Authority
                       Representative
                       acting
                       reasonably.
                       This shall
                       include, but not
                       be limited to,
                       putting up
                       shelves, notice
                       boards,
                       installing
                       additional power
                       outlets. The
                       costs of any
                       required
                       materials or the
                       services of any
                       external
                       specialist
                       contractor
                       reasonably and
                       properly
                       required shall
                       be borne by the
                       Authority.

                       This shall be
                       completed in
                       accordance with
                       the
                       requirements of
                       a time scale to
                       be agreed with
                       the Authority
                       Representative
                       acting
                       reasonably.
5.7a   Provide a Small The Contractor          The Contractor shall be     10 Days.             3
       Works service    must undertake         responsible for ensuring
       to the Authority Small Works on         total compliance with
                        an ad hoc basis        the Specific
                        as requested by        Requirement.
                        the Authority
                        Representative
                        acting
                        reasonably
5.8    Provide for the The Contractor          The Contractor shall be     No Rectification     1
       safe use of lift must provide a         responsible for ensuring    Period allowed
       equipment        means of being         total compliance with
                        immediately            the Specific
                        advised in the         Requirement.
                        event of
                        person(s) being
                        trapped in lift(s)
5.9    Secure the       The Contractor         The Contractor shall be     30 Minutes.          1
       release of       must secure the        responsible for ensuring
       trapped          immediate              total compliance with
       persons in       release of any         the Specific
       lift(s).         trapped                Requirement.
                        person(s) in
                        accordance with
                        the
                        requirements of
                        an appropriate
                        procedure and
                        ensure the
                        safety of the
                        trapped
                        person(s) and
                        others.
5.10   Lift             The Contractor         The Lift is fully           1 Day or, if it is   Availability
       maintenance      must ensure            operational at all times.   demonstrated
                        that lifts are fully                               that a longer
                        operational at                                     period is
                        all times.                                         required in order
                                                                           to procure
                                                                           specialist
                                                                           materials or
                                                                           services and this
                                                                           can be justified
                                                                           with reasonable
                                                                           proof, such other
                                                                           period as may
                                                                           be agreed with
                                                                           the Authority's
                                                                           Representative,
                                                                           acting
                                                                           reasonably.
Table 6. Facilities Management Performance Standards - Equipment Maintenance

N.B. Throughout this Table, it should be recognised that none of the Kitchen
Equipment shall be maintained by the Contractor, as this work shall be undertaken
by the Authority. This includes life cycle maintenance and asset replacement.

Statement of Service   The Contractor must provide at the Project Facilities an
Objectives             equipment maintenance service which places equal emphasis on
                       providing equipment being in:-

                          a) good working order;

                          b) good state of repair;

                          c) appropriately located;

                       thereby ensuring that the Project Furniture and Equipment is fully
                       Functional.

General                The equipment maintenance service requirements include:-
Requirements
                          a) the maintenance of all Project Furniture and Equipment to
                             the required standard;

                          b) taking all reasonably practicable steps to prevent the
                             deterioration of the Project Furniture and Equipment;

                          c) the prevention of a health and safety risk arising from the
                             Project Furniture and Equipment;

                          d) the procurement of the maintenance of the Project
                             Furniture and Equipment in accordance with the
                             requirements of Good Industry Practice, all Legislation,
                             and, where appropriate, Applicable Standards;

                          e) the renewal or replacement of Project Furniture and
                             Equipment whenever necessary or whenever the Authority
                             Representative requires it to be renewed or replaced; and

                          f) the record-keeping of all Project Furniture and Equipment.
Ref.     Major             Specific            Performance                Rectification       Priority
         Requirement       Requirement         Standard/Availability      Period
                                               Standard
Col. 1   Col. 2            Col. 3              Col. 4                     Col. 5              Col. 6
6.1      Provide a         The Contractor      The Contractor shall be    10 Business         3
         planned           must submit the     responsible for ensuring   Days.
         maintenance       Maintenance         total compliance with
         function          Programme           the Specific
         designed to       annually in         Requirement.
         minimise          accordance
         breakdown and     with clause 24
         maintain asset    of the Project
         life              Agreement for
                           agreement,
                           which shall
                           provide a
                           planned
                           maintenance
                           function
                           designed to
                           minimise
                           breakdown and
                           maintain asset
                           life but also to
                           determine when
                           to renew and
                           thereby to
                           ensure that the
                           Project
                           Furniture and
                           Equipment is
                           fully Functional.
6.2      Keep Project      The Contractor      The Contractor shall be    1 Day.              3
         Furniture and     must ensure         responsible for ensuring
         Equipment         compliance at       total compliance with
         maintained in a   all times with      the Specific
         safe, good and    the agreed          Requirement.
         substantial       standard and
         condition         meet the Major
                           Requirement.
6.3      Provide a         The Contractor      There is sufficient        2 Hours for         Availability
         reactive          must provide a      properly Functioning       tables and chairs
         maintenance       reactive            Project Furniture and      or, if it is
         service           maintenance         Equipment within the       demonstrated
                           service and         Area to permit the         that a longer
                           repair of any       Authority to use that      period is
                           item of Project     Area as required by the    required in order
                           Furniture and       Room Data Sheets. An       to procure
                           Equipment           exception to this shall    Project Furniture
                           within the          be where the Authority     and Equipment
                           Equipment List      have moved Project         and this can be
                           that is not         Furniture and              justified with
                           Functioning         Equipment from an          reasonable
                       properly.            Area.                      proof, such other
                                                                       period as may
                                                                       be agreed with
                                                                       the Authority's
                                                                       Representative,
                                                                       acting
                                                                       reasonably.
6.4   Provide a        The Contractor       The Contractor shall be    2 Days.             5
      comprehensive    must keep in         responsible for ensuring
      record of all    respect of           total compliance with
      Project          Project              the Specific
      Furniture and    Furniture and        Requirement.
      Equipment        Equipment all
                       relevant
                       information
                       including
                       invoices, sales
                       vouchers, terms
                       and conditions
                       of supply,
                       warranties,
                       operational and
                       other manuals
                       and
                       instructions,
                       service and
                       maintenance
                       logs and other
                       documentation
                       which relates to
                       the Project
                       Furniture and
                       Equipment so
                       as to provide an
                       accurate,
                       complete, up-
                       to-date and
                       accessible
                       record of all
                       documentation
                       in relation to all
                       Project
                       Furniture and
                       Equipment.
6.5   Warranties and   The Contractor       The Contractor shall be    2 Days.             5
      Guarantees       must show            responsible for ensuring
      transferred to   evidence that        total compliance with
      Authority        all warranties       the Specific
                       and product          Requirement.
                       guarantees
                       shall be
                       capable of
                       being
                       transferred to
and enforced
by the Authority
in accordance
with the
requirements of
its terms
following
termination of
the agreement.
Table 7. Facilities Management Performance Standards - Grounds Maintenance

Statement of Service   The Contractor shall be responsible for the provision of an
Objectives             annual grounds maintenance service which:-

                          a) places equal emphasis on the safety and protection of all
                             Contractor staff and persons on the grounds of the project
                             facilities;

                          b) determines, acquires, provides, maintains and stores
                             appropriate equipment, materials and personal protection
                             equipment and also determines operational frequency to
                             meet the needs of the Performance Standards;

                          c) responds to all Emergency needs including but not limited
                              to
                                  overnight and/or daily grit spreading on all hard
                                   surfaces as weather forecasts advise; and

                                    snow clearing of all hard surfaces


General                The Contractor shall be responsible for providing a grounds
Requirements           maintenance service that ensures

                             a) the provision for the maintenance and upkeep of

                                    soft landscaped areas including grass, trees,
                                     plants, shrubs and borders

                                    sports field areas, including – furniture and
                                     marking; and

                                    hard landscaped areas including paths, roads, car
                                     parks, gravel strips and playgrounds.

                             b) an employee development programme which reflects
                                the contents within the Statement of Service
                                Objectives above;

                             c) that at all times the Operators has in place appropriate
                                measures to ensure compliance with Legislation
                                including but not limited to Health and Safety at Work
                                etc. Act 1974 and any subsequent amendments and
                                additions;

                             d) that grounds maintenance work is undertaken in a
                                manner and at a time to avoid disruption or
                                interference to the use of the Project Facilities;
e) the free draining of soft and hard landscaped areas;

f) a maintenance regime for all playing fields,
   playgrounds, all weather pitches to a standard for the
   provision of the use by the Authority of the project
   facilities; and

g) compliance with Environmental Protection Agency
   1990 Code of Practice Litter and Refuse - soft and
   hard landscaped areas shall be a category 8 zone.
Ref.   Major       Specific Requirement         Performance       Rectification       Priority
       Requirement                              Standard          Period


Col.1 Col. 2        Col. 3                      Col. 4            Col. 5              Col. 6
7.1   Soft          The Contractor must         All grassed
      landscaped    ensure that all grassed     areas including
      areas         areas are:                  sports areas
      maintenance                               must be
      and upkeep           a) substantially     maintained so     2 Days.             3
      of all                  free from         as to achieve
      grassed                 weeds,            the Specific
      areas                   leaves,           Requirements
      including               moss and          a) to f) at all
      sports                  other             times.
      fields.                 extraneous
                              growth

                           b) Substantially                       2 Days.             2
                              free from
                              ruts or other
                              disruption to
                              the normal
                              contour of
                              the surface

                           c) free from                           2 Hours.            1
                              bottles,
                              sharps, and
                              dog fouling

                           d) free from                           1 Day.              2
                              litter, bricks,
                              stones and
                              debris

                           e) free from the                       1 Hour and In the   Availability
                              effects of                          event of the
                              exceptionall                        exceptionally
                              y adverse                           adverse weather
                              weather or                          continuing
                              standing                            beyond 1 Hour
                              water                               then the On Site
                                                                  Representative,
                                                                  acting
                                                                  reasonably, can
                                                                  extend the
                                                                  Rectification
                                                                  Period.

                           f)   free from                         5 Days.             2
                                any sign of
                                vandalism
                             g) in healthy                         2 Days.   3
                                growth with
                                minimal
                                bare
                                patches

                            h) neatly cut to                       2 Days.   3
                                the edge of
                                any border
                                at a cut level
                                height not
                                exceeding
                                30mm with
                                the
                                exception of
                                Sports
                                Areas which
                                shall be cut
                                in such a
                                way as to
                                comply with
                                the
                                requirement
                                s of
                                Sportscotlan
                                d, or any
                                successor
                                organisation
                                / national
                                sporting
                                association
                                for the
                                relevant
                                facility type.
7.2   Soft          The Contractor must          All trees,
      landscape     ensure that while they       plants, shrubs
      areas         are in seasonal growth;      and hedge
      maintenance trees, plants or shrubs:       areas must be
      and upkeep                                 maintained so
      of all trees,     a) are replaced          as to achieve     2 Days.   5
      plants,               promptly, where      the Specific
      shrubs and            they are dying,      Requirements
      hedges.               to maintain the      a) to e) at all
                            overall aesthetic    times.
                            effect of the
                            landscaping

                         b) do not encroach                        1 Day.    3
                            over ground
                            window cill
                            height, when
                            planted
                            adjacent to
                            buildings
                         c) are trimmed and                    1 Day.         3
                            maintained as
                            necessary

                         d) are kept to an                     2 Days.        3
                            appropriate
                            height to be
                            agreed with the
                            Authority
                            Representative
                            acting
                            reasonably

                        e) are kept to an                      2 Days.        3
                            appropriate
                            height to be
                            agreed with the
                            Authority
                            Representative
                            acting
                            reasonably.
7.3.1   Soft        Nothing contained         There is safe     30 Minutes.   Availability
        landscaped  within a soft             and hazard free
        areas the   landscaped area must      vehicular
        maintenance obstruct vehicular        access to each
        of which    routes, signs, fire       Project Facility
        breaches    hydrants, hard areas      from within the
        Legislation and boundary lines.       Site and to the
                                              car park
                                              spaces
                                              (including the
                                              car park
                                              spaces
                                              themselves)
                                              from within the
                                              Site. “Safe and
                                              hazard free”
                                              shall be defined
                                              by reference to
                                              Legislation and
                                              shall include
                                              the erection of
                                              warning notices
                                              and protective
                                              arrangements.
                                              Unavailability of
                                              car park
                                              spaces shall
                                              not imply
                                              unavailability of
                                              remainder of a
                                              Project Facility.
7.3.2   Soft          Nothing contained         There is safe      15 Minutes.   Availability
        landscaped    within a soft             and
        areas the     landscaped area must      unrestricted
        maintenance   obstruct pedestrian       pedestrian
        of which      routes, signs, fire       access to each
        breaches      hydrants, hard areas      Project Facility
        Legislation   and boundary lines.       from within the
                                                Site and to the
                                                Area in
                                                accordance
                                                with
                                                Legislation.
7.4     Soft          Nothing contained         The Contractor     30 Minutes.   2
        landscaped    within a soft             shall ensure
        areas the     landscaped area must      total
        maintenance   obstruct overhangs or     compliance
        of which      encroaches over           with the
        complies      pedestrian or vehicular   Specific
        with          routes, signs, fire       Requirement.
        Legislation   hydrants, hard areas
                      and boundary lines.
7.5     Soft          The Contractor must       All borders
        landscaped    ensure that all borders   must be
        areas         are:                      maintained so
        maintenance                             as to achieve
        and upkeep                              the Specific
        of all                                  Requirements
        borders                                 a) to d) at all
                                                times.

                         a) substantially       All borders        2 Days.       3
                            free from           must be
                            weeds, debris,      maintained so
                            grass cuttings,     as to achieve
                            off cuttings,       the Specific
                            leaves and          Requirements
                            unwanted            at all times.
                            vegetation

                         b) free from sharps    All borders        2 Hours.      2
                            and bottles         must be
                                                maintained so
                                                as to achieve
                                                the Specific
                                                Requirements
                                                at all times.

                         c) free from bricks,   All borders        1 Day.        3
                            stones and          must be
                            debris              maintained so
                                                as to achieve
                                                the Specific
                                                Requirements
                                                at all times.
                        d) given              All borders          4 Days.      4
                           appropriate        must be
                           material to        maintained so
                           promote healthy    as to achieve
                           growth of trees,   the Specific
                           plants, shrubs     Requirements
                           and bushes.        at all times.
7.6   Hard          The Contractor must       All hard surface
      landscape     ensure that all hard      areas including
      areas –       surface areas are:        but not limited
      maintenance                             to playgrounds,
      and upkeep.                             kerbs, paths,
                                              roads,
                                              carparks,
                                              gravel strips, all
                                              weather sports
                                              pitch and other
                                              paved areas
                                              must be
                                              maintained so
                                              as to achieve
                                              the Specific
                                              Requirements
                                              a) to f) at all
                                              times.

                       a) substantially                            2 Days.      3
                          free from debris,
                          mud, weeds,
                          moss, lichen,
                          leaves, grass
                          cuttings and any
                          other organic
                          growth

                       b) free from litter,                        1.5 Hours.   2
                          bricks, sharps,
                          bottles, and dog
                          fouling

                       c) free from                                2 Days.      2
                          chewing gum
                          and stones

                       d) free from slip or                        1 Hour.      1
                          trip hazards

                       e) marked for                               2 Days.      3
                          safety

                       f)   well drained.                          3 Days.      2
7.7   Snow           The Contractor must          All appropriate   30 Minutes to         1
      clearing       clear snow from all          Areas must be     commence
      critical       critical areas including     free from snow    rectification and
      areas          access roads school          so as to          rectification to be
                     building entrances, fire     achieve the       completed as
                     exits, steps, ramps, and     Specific          soon as possible.
                     pathways in the event        Requirement.
                     of snowfall.

      Snow           The Contractor must          All appropriate   1 Day.                2
      clearing non   clear snow from all non      Areas must be
      critical       critical areas including     free from snow
      areas          car parks, parking bays      so as to
                     and playgrounds.             achieve the
                                                  Specific
                                                  Requirement.

      Snow           The Contractor must          All appropriate   2 Hours to            2
      clearing       clear snow from              Areas must be     commence
      from all       all weather sports           free from snow    rectification after
      weather        pitches in the event of      so as to          snow has
      sports         snowfall, if requested       achieve the       finished falling
      pitches        by the On Site               Specific          and after request
                     Representative.              Requirement.      from On Site
                                                                    Representative
                                                                    and rectification
                                                                    to be completed
                                                                    as soon as
                                                                    possible.

      Gritting       The Contractor will be       All appropriate   45 Minutes.           1
                     required to respond          Areas must be
                     pro-actively to any          treated to
                     weather warnings             achieve safe
                     issued by the                use so as to
                     Meteorological Office or     achieve the
                     other National weather       Specific
                     service prior to the         Requirement.
                     commencement of the
                     immediately following
                     Core Times (a) to (j) by
                     spreading and re-
                     treating as necessary
                     with adequate amounts
                     of grit, rocksalt or other
                     appropriate material (in
                     accordance with the
                     nature of the surfaces)
                     on all appropriate areas
                     including access roads,
                     car parks, parking
                     bays, school building
                     entrances, fire exits,
                     steps, ramps pathways,
                     playgrounds and the
                     external access path to
                     Dover Heights New
                     Community Primary
                     School and St
                     Columba’s RC New
                     Community Primary
                     School from the bus
                     pick up / drop off point
                     and to remove the risk
                     of surface ice or
                     snowfall.

      Gritting all   The Contractor will be       All appropriate   2 Hours.      2
      weather        required to spread           Areas must be
      sports         adequate amounts of          treated to
      pitches        appropriate material in      achieve safe
                     accordance with the          use so as to
                     nature of the surfaces       achieve the
                     on all areas of all          Specific
                     weather sport pitches        Requirement.
                     to remove the risk of
                     surface ice or snowfall
                     if requested by the On
                     Site Representative.
7.8   Sport Field    All furniture required for   The Area, if a    30 Minutes.   Availability
      Areas –        the use of sports field      sports field
      Furniture      including goal posts,        area, is safe
                     sockets, back boards,        and hazard free
                     irons, nets, post            (as defined in
                     protectors and any           accordance
                     other outdoor sport          with
                     items must be portered,      Legislation), All
                     erected, dismantled,         sports field
                     maintained and               Areas furniture
                     replaced as agreed by        including goal
                     the On Site                  posts, sockets,
                     Representative, acting       back boards,
                     reasonably.                  irons, nets,
                                                  post protectors
                     The provisions of the        and any other
                     “Schedule of Sports          outdoor sport
                     Field Marking                items included
                     Requirements and             in Equipment
                     Design Guides for Line       List for the
                     Markings and Goal            relevant Project
                     Posts” must be taken         Facility must be
                     into account.                portered,
                                                  erected,
                                                  dismantled and
                                                  maintained as
                                                  instructed by
                                                  the On Site
                                                  Representative,
                                                  acting
                                              reasonably.
7.9   Sport Field   All sports field areas    The Contractor   2 Hours.   2
      Areas –       including all weather     shall ensure
      Lines and     sports surfaces, where    total
      Marking       provided, shall be        compliance
                    marked or lined when      with the
                    requested by the          Specific
                    Authority or On site      Requirement.
                    Representative (acting
                    reasonably) as per the
                    Scottish Sports
                    Authority “Pitch and
                    Court Markings
                    Information Update” or
                    the requirements of any
                    successor organisation
                    / national sporting
                    association. Lines and
                    markings shall be
                    maintained in a clearly
                    visible condition. The
                    provisions of the
                    “Schedule of Sports
                    Field Marking
                    Requirements and
                    Design Guides for Line
                    Markings and Goal
                    Posts” must be taken
                    into account.
Table 8. Facilities Management Performance Standards - Waste Management
Statement of          The Contractor must provide a waste management service which:
Service Objectives
                         a) places equal emphasis on

                                  ensuring the safe and legal disposal on a regular
                                   basis of all generated waste products from the
                                   buildings; and

                                  maintaining a safe and clean environment for all
                                   users at the waste disposal points;

                        b) promotes the concept of waste reduction, reuse and
                           recycling in accordance with the requirements of the
                           objectives of the Fife Area Waste Plan.

                        c) determines, acquires, provides, maintains and stores the
                           appropriate number of waste receptacles (internal and
                           external) to meet the needs of the volume of waste
                           generated;

                        d) responds to Emergency or exceptionally high volumes of
                           waste by arranging special or additional disposals; and

                        e) completes all waste removal transfer documentation as may
                           be defined by the Scottish Environmental Protection Agency
                           (SEPA) and complies with duty of care responsibilities.
General              The waste management service requirement includes:-
Requirements
                     Co-ordination with the Authority Representative in the segregation
                     of waste, promotion of reduction, reuse and recycling of waste in
                     accordance with the requirements of the objectives of the Fife Area
                     Waste Plan.
                     The Contractor shall be responsible for complying with Legislation
                     including but not limited to the Health and Safety at Work etc. Act
                     1974 and any subsequent amendments and additions.
                     Disposal and uplift of waste must be undertaken in a manner and at
                     times which avoid disruption and interference with the education
                     ethos or safety of children and users of the Project Facilities, while
                     recognising the safety and protection of all persons on the grounds
                     of the Project Facilities.

                     All waste collection, removal and disposal charges, taxes and
                     levies shall be met by the Contractor.

                     The Contractor shall demonstrate to the Authority Representative
                     all resources which shall be used to provide the Major
                     Requirements.
Ref.     Major            Specific            Performance                 Rectification   Priority
         Requirement      Requirement         Standard/Availability       Period
                                              Standard
Col 1    Col. 2           Col. 3              Col. 4                      Col. 5          Col. 6
8.1      Collect and      All waste,          The Contractor must         1 Day.          2
         dispose of all   including food      ensure total compliance
         waste            waste from a        with the collection and
         products from    central waste       disposal of all waste the
         Project          collection point    Specific Requirement
         Facilities       for each Project    must be met at all
                          Facility must be    times.
                          disposed of at
                          agreed intervals
                          to a licensed
                          site/facility.
8.1.1    Hazardous        All hazardous       The Contractor must         4 Hours.        2
         and Clinical     and clinical        ensure total compliance
         Waste            waste must be       with the Specific
                          disposed of at      Requirement
                          agreed intervals
                          in a safe and
                          secure manner
                          as required by
                          Legislation in
                          accordance with
                          the
                          requirements of
                          Good Industry
                          Practice.
8.1.1A   Confidential     All confidential    The Contractor must         1 Day.          2
         Waste            waste arising       ensure total compliance
                          from the            with the Specific
                          Authority’s use     Requirement.
                          of the Project
                          Facilities must
                          be disposed of
                          in a safe, secure
                          and confidential
                          manner in
                          accordance with
                          the
                          requirements of
                          Good Industry
                          Practice.
8.1.2   Central Waste  At no time must     The Contractor must       1 Hour.    2
        Collection     a central waste     ensure total compliance
                       collection point    with the Specific
                       at any Project      Requirement.
                       Facility overflow
                       with waste. It
                       must be
                       reasonably free
                       of foul smells
                       and/or heavy
                       soiling
8.1.4   Recyclable     Separate            The Contractor must       2 Hours.   3
        Materials      storage and         ensure complete
        Storage and    collection          compliance with the
        Collection     services must       Specific Requirement.
        Services       be supplied by
                       the Contractor
                       for the following
                       recyclable
                       materials: -
                       a) paper
                       b) drink cans
                       c) plastics
                       d) organic
                            waste other
                            than food
                            waste
                       e) glass
8.1.5   Transportation These materials     The Contractor must       1 Day      3
        of Recyclable  referred to in      ensured complete
        Materials      8.1.4 must be       compliance with the
                       transported to      Specific Requirement.
                       an appropriate
                       licensed
                       site/facility for
                       recycling or
                       composting and
                       the Contractor
                       must keep
                       appropriate
                       records of this.
                       These records
                       to be made
                       available to the
                       Authority
                       Representative
                       on request.
8.1.6.   Action Plan   The Contractor     The Contractor must     5 Days.   4
                       must on            ensured complete
                       request, liaise    compliance with the
                       with the On Site   Specific Requirement.
                       Representative
                       and Authority
                       Representative
                       to develop,
                       implement and
                       maintain an
                       action plan to
                       reduce waste
                       production and
                       maximise the
                       recovery and
                       recycling of
                       waste that is
                       produced. .
Table 9. Facilities Management Performance Standards - Pest Control

Statement of Service      The Contractor must provide a pest control service which: -
Objectives
                             a) maintains a pest free environment throughout the
                                buildings and grounds of the Project Facilities;

                             b) destroys rodents and exterminates infestation of
                                insects and removes the problems associated with
                                birds which have an impact on the use of the Project
                                Facilities;

                             c) determines, acquires, provides, maintains and stores
                                materials and equipment necessary to carry out the
                                work; and

                             d) uses approved pesticide products and pest control
                                techniques in accordance with the requirements of
                                Legislation.
General Requirements      The pest control service must ensure that:

                             a) The Contractor shall comply with a programme and
                                time scale to be agreed with the Authority
                                Representative (both parties acting reasonably) in
                                relation to any pest control related incident.

                             b) The Contractor shall be responsible for complying
                                with Legislation including but not limited to the Health
                                and Safety at Work etc. Act 1974 and any
                                subsequent amendments and additions.

                             c) Pest control work must be undertaken in a manner
                                and at a time to avoid disruption or interference to the
                                use of the Project Facilities.
Ref.     Major          Specific               Performance            Rectification   Priority
         Requirement    Requirement            Standard               Period
Col. 1   Col. 2         Col. 3                 Col. 4                 Col. 5          Col. 6
9.1      Pest Control   A pest control         To ensure total        10 Days.        3
         Programme      programme shall        compliance with the
                        be agreed with the     pest control
                        Authority              programme, an up
                        Representative         to date maintenance
                        acting reasonably      record must be
                                               made available on
                                               request to the
                                               Authority
                                               Representative on
                                               an annual basis.
9.2      Pest Control   Pest control           The Area is            1 Day.          Availability
         Measures       measures including     sufficiently free of
                        appropriate            pests so that
                        investigation and      occupation of that
                        treatment must         Area is permitted in
                        commence               accordance with
                        whenever intrusion     Legislation.
                        and infestation
                        which breaches.
9.2.1    Pest Control   Pest control           To ensure total        1 Hour.         2
         Measures       measures including     compliance with
                        appropriate            pest control, the
                        investigation and      Contractor shall
                        treatment must         meet the Specific
                        commence               Requirement at all
                        whenever intrusion     times.
                        and infestation has
                        a detrimental or
                        otherwise adverse
                        affect on the
                        provision or the use
                        of the Project
                        Facility are
                        identified.

                        Thereafter the
                        progress of pest
                        control related
                        incidents shall be
                        monitored jointly by
                        the Contractor
                        Representative and
                        the Authority
                        Representative
Table 10. Facilities Management Performance Standards - Emergency Planning

Statement of Service   The Contractor must be conversant and comply with Authority
Objectives             procedures on school closure, Emergency and evacuation
                       arrangements, disaster management, response to threat calls
                       and discovery of letters/packages. In any such situation the
                       Contractor must divert labour to meet the appropriate needs in
                       accordance with the requirements of the procedures and as
                       directed by the Authority Representative, acting reasonably.

General                The Authority’s Emergency Planning Officer shall require the
Requirements           Contractor to comply with recovery plans to allow the Authority to
                       deal with Emergencies.
Ref.      Major               Specific               Performance      Rectification Priority
          Requirement         Requirement            Standard         Period
Col. 1    Col. 2              Col. 3                 Col. 4           Col. 5        Col. 6
10.1      Emergency           The Contractor         To ensure full   No            1
          Planning            shall provide          compliance       Rectification
                              such facilities in     with             Period
                              the Project            Emergency        allowed.
                              Facilities as the      Planning, the
                              Authority's            Contractor
                              Emergency              must meet the
                              Planning Officer       Specific
                              may from time to       Requirement
                              time require in        at all times.
                              relation to a
                              declared
                              Emergency or in
                              relation to part of
                              an official
                              training
                              programme to
                              train staff for
                              such an
                              Emergency.
10.2      Emergency           The Contractor         The              No              1
          Planning            shall respond          Contractor       Rectification
                              promptly to any        must comply      Period
                              Emergency              with the         allowed.
                              situation at any       Specific
                              time and               Requirement
                              undertake any          at all times.
                              reasonable
                              request given by
                              the On Site
                              Representative
                              or Authority
                              Representative
                              or Emergency
                              Planning Officer.




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Table 11. Facilities Management Performance Standards - Helpdesk

Statement of                The Contractor must provide an effective Helpdesk
Service                     which provides a support service 24 hours per day for
Objectives                  the Authority Representative or the On Site
                            Representative to request the Contractor to perform the
                            Services or to remedy any non-provision of the Services
                            within specified times set out in column 5 of this Table
                            11 and in column 5 of the previous Tables.

General                     The Contractor will comply with all of the obligations
Requirements                incumbent upon it relating to the Helpdesk specified in
                            Part 5 of Part A Schedule Part 7 of the Agreement. The
                            Contractor must make all users of the Project Facilities
                            aware of the Helpdesk by displaying the Helpdesk
                            contact details in prominent locations throughout each
                            Project Facility and provide comprehensive instructions
                            as to how Service requests are made in terms of levels
                            of detail.




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Ref.     Major       Specific                      Performance             Rectification Priority
         Requirement Requirement                   Standard/Availability   Period
                                                   Standard
Col. 1   Col. 2              Col. 3                Col. 4                  Col. 5          Col. 6
11.1     Helpdesk            The Contractor        The Contractor shall    No              1
                             shall provide a       ensure total            Rectification
                             Helpdesk              compliance with the     Period
                             facility to allow     Specific Requirement.   allowed.
                             the Authority’s
                             Representative,
                             the On Site
                             Representative,
                             any person
                             authorised by
                             the Authority to
                             call the
                             Helpdesk and
                             advised to the
                             Contractor from
                             time to time,
                             any Authority
                             employee in an
                             emergency, an
                             Auditor to
                             inform the
                             Contractor of
                             breaches of
                             Availability
                             Standards,
                             Performance
                             Standards, give
                             Authority
                             Unavailability
                             Notices, and
                             make service
                             requests at any
                             time of the day
                             or night. All
                             calls are to be
                             answered
                             within 30
                             seconds. All
                             calls to be
                             logged in
                             accordance
                             with Part 5 of
                             Part A of
                             Schedule Part
                             7.

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11.2     Information         The Contractor        The Contractor shall    3 Days.   3
         Management          must on or            ensure total
                             about the             compliance with the
                             fifteenth day of      Specific Requirement.
                             each Payment
                             Period or as
                             otherwise
                             agreed with the
                             Authority’s
                             Representative
                             provide the
                             Authority’s
                             Representative
                             with the
                             Performance
                             and Payment
                             Report as
                             specified in
                             Part 5 of Part A
                             of Schedule
                             Part 7 of the
                             Agreement
                             together with
                             the Monthly
                             Invoice.




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Table 12. Facilities Management Performance Standards - Contractor's
Obligations regarding personnel

Statement of                The Contractor must, in the management and provision
Service                     of the Services and through working in partnership with
Objectives                  the Authority, support the authority in creating an ethos
                            of pride in the Project Facilities and a climate of respect
                            throughout.

General                     Contractor staff shall be properly trained and adequately
Requirements                supervised.




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Ref.      Major               Specific       Performance             Rectification Priority
          Requirement         Requirement Standard/Availability      Period
                                             Standard
Col. 1    Col. 2              Col. 3         Col. 4                  Col. 5          Col. 6
12.1      Contractor's        In relation to The Contractor shall    No              1
          Obligations         all persons    be responsible for      Rectification
          regarding           engaged in     ensuring total          Period
          personnel           the provision compliance with the      allowed.
                              of the         Specific Requirement.
                              Services, the
                              Contractor
                              shall comply
                              with Clause
                              31.1 and 31.2
                              of this
                              Agreement.




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