FLOOD WATCH / SNOW TRANSPORTATION OPERATIONS
Effective Date: 01 October 2005
I TASK: ARES/RACES will provide personnel to install, operate and maintain amateur radio equipment, and perform
auxiliary communications related duties for the Flood Watch and Snow Transportation Operations.
II. SAFETY, SECURITY AND CONFIDENTIALITY:
A. SAFETY NOTE; (COMMON TO ALL OPERATIONS)
“ALL ARES/RACES PERSONNEL MUST BE AWARE OF SAFETY HAZARDS AROUND ANY OPERATING
SITES, ANTENNA SYSTEMS, COMMUNICATIONS EQUIPMENT, AND POWER SUPPLIES. IF ANY HAZARD
IS OBSERVED, NOTIFY THE LOCAL ON-SITE AUTHORITIES AS SOON AS POSSIBLE.”
B. CONFIDENTIALITY: (COMMON TO ALL OPERATIONS-ESPECIALLY HIPAA MATTERS)
“ANY MESSAGE TRAFFIC TO AND FROM THE FLOOD WATCH OR SNOW TRANSORT OPERATIONS, OR
MATTERS OF INTERNAL OPERATIONS IN THOSE ORGANIZATIONS, DURING ANY EXERCISE OR
MISSION WILL NOT BE RELEASED OR DISTRIBUTED TO OTHERS OR OUTSIDE AGENCIES WITHOUT
THE PRIOR APPROVAL OF THE AGENCY AUTHORITIES OR THEIR REPRESENTATIVE. ANY QUESTIONS
FROM THE PUBLIC OR THE MEDIA. (REPORTERS, NEWS CREWS, ETC.) WILL BE DIRECTED TO THE ON
SITE DESIGNATED MISSION AUTHORITIES.”
C. SECURITY: (COMMON TO ALL OPERATIONS)
“ALL OPERATORS SHOULD BE AWARE OF THE LACK OF OVERALL SECURITY AT ANY SITE. RADIO
OPERATORS SHOULD LEAVE ALL UNNECESSARY VALUABLES LOCKED OUT OF SIGHT IN THEIR
VEHICLES. OPERATORS WILL NOT LOAN OUT ANY EQUIPMENT WITHOUT PRIOR APPROVAL BY THE
ARES EC/RACES RO. FIREARMS ON SITE ARE NOT AUTHORIZED FOR ANY UNIT MEMBERS.
A. Flood Watch - Qualified volunteers will be dispatched to rain/water gauging stations or other designated sites
throughout Thurston County, by local officials. Individuals will monitor water levels and ARES/RACES will send
information back to the DEM EOC or other agency offices for review and action.
B. Snow Watch/Transport – The Thurston County Jeep Patrol mobile units will be sent throughout the county to
monitor weather/snow conditions and provide priority transport for qualified individuals. (i.e. – medical staff, persons
requiring daily kidney dialysis, etc. or other staff personnel. ARES/RACES will provide communications from the
DEM EOC or ride along with Jeep Patrol to provide a communications link.
A. PRIMARY AND ALTERNATE DUTIES:
1. ARES/RACES personnel will assist in communications related to the Flood Watch/Snow Transport support to
local government agencies and public service organizations within Thurston County.
2. Under no circumstances should the death or other HIPAA related conditions of individuals be discussed or
relayed by radio or other means from the site unless it is authorized by local designated officials.
4. All inquiries or requests for assistance from personnel coming into the DEM EOC or sites, to include the media,
etc, will be directed to the on site authorities or designated DEM Official as soon as possible.
5. The alternate ARES/RACES mission will be to provide administrative and secondary communications duties in the
DEM EOC or other facilities used for Flood Watch/Snow Transport during any missions
NOTE: Installation of ANY communications equipment must be pre-approved by the local authorities..
1. Complete Operator's Log Sheets as required by the DEM.
2. Operators will ensure they copy all messages as sent, and confirm any questionable wording etc., with originator
of the message using forms designated by the local DEM Officials.
3. Process and distribute message traffic according to the DEM, ARRL and FCC requirements.
4. Operate voice and data amateur radio or DEM radios, power supplies and antenna systems according to
the manufacturer's requirements and local DEM standards
5. Use authorized ARRL Prosigns and used by Jeep Patrol and the DEM.
6. Thoroughly brief all on-going radio operators prior to going off-duty.
7. Perform Net Control Duties (NCS) on designated nets as detailed by Jeep Patrol or the DEM.
8. Contact the ARES/RACES EC/RO if any communications or operational problems arise at any time that cannot
be answered on site by local authorities.
9. Turn in all paper work to designated Jeep Patrol, DEM personnel or ARES/RACES EC/RO at end of the radio
operator’s respective shift or at the end of the mission.
1. ARES/RACES will use state and local level networks as outlined in the State and local RACES Plan.
2. ARES/RACES will use designated networks by the Jeep Patrol or DEM when using their radio equipment.
3. See “NETWORK ANNEX A and E” for a detailed list and diagrams of networks used.
4. BASIC NETWORK DIAGRAM:
Local DEM and State Government
Flood Watch Sites and Agencies/Offices
Snow Transport Locations Thurston
DEM Local Public Service Organizations and
Jeep Patrol Command Post Radio Disaster Assistance Centers
Jeep Patrol Mobile Units Local Amateur Radio Operators/Groups
5. Emergency/Priority Traffic supercedes ALL Welfare and Routine Traffic of these Networks.
1. ARES/RACES will use designated Amateur Radio frequencies assigned for these specific operations.
2. Amateur radio frequencies are listed in FREQUENCY ANNEX B of this manual. Basic frequencies are:
1. 147.360+ 103.5 NT7H/OARS Rptr 1. 441.400+ 103.5 NT7H/OARS 1. 224.460- 103.5 NT7H/OARS
2. 145.470- 100 K7CPR/Cap.Pk Rptr. 2. 442.475- 100 WC7I/Lacey Rptr 2. 224.920- 103.5 South Mtn Rptr
3. 146.800- 100 WC7I/Lacey Rptr 3. 443.250+ 100 NMARC Rptr 3. 224.260- 103.5 NMARC Rptr
NOTE: VFO FREQUENCY: 147.360 SIMPLEX 103.5 TONE Thurston ARES/RACES Simplex Channel
3. Non-amateur radio channels/frequencies will be assigned by Jeep Patrol and the DEM.
4. ARES/RACES unit members are not authorized to use non-amateur frequencies/channels without prior approval
of the Jeep Patrol or DEM and/or authorities assigned to the respective frequencies/channels.
E. CALL SIGNS:
1. Amateur radio networks will use the location ‘TACTICAL CALL SIGN’ followed by the assigned Duty amateur
radio operators call sign. Examples: “EOC this is the RED CROSS/KA4VVA over.”.
2. Amateur radio operator will Identify themselves at least once every 10 minutes as required by the FCC Part 95
rules. This does NOT MEAN they need to ID themselves every 10 minutes just because they are sitting there listening
to a net, just the operator talking up to 10 minutes constantly with another station.
3. Other RED CROSS networks will use the call sign designated for that unit or location by the respective authority.
4. The Net Control Station on non-amateur radio networks is required to ID themselves once every 10 minutes as
required by FCC Part 95 rules during conversations, NOT FIELD/MOBILE or other UNITS in that conversation.
V. DEM ARES/RACES EOC RADIO ROOM OPERATING PROCEDURES: The Thurston County Director of
Emergency Management and the ARES/RACES EC/RO have established a ARES/RACES EOC Radio Room Operating
Procedures document. This will be used as an operational guide during any ARES/RACES mission or exercise within the
DEM EOC Radio Room. A copy is posted at the EOC Radio Room for review.
VI. SAFETY EQUIPMENT REQUIREMENTS: ALL unit members working at these sites will wear, at all times while
working outside and during the hours of darkness or limited visibility, an approved safety vest established by the DEM,
ARES/RACES unit and the Sheriff’s Office.
VII. COMMAND/CONTROL & COORDINATION:
A. The Director of Emergency Management may designate an On-Site Duty Officer, as their representative, who will be
in charge of/coordinator for the EOC Radio Room Operations.
B. The Jeep Patrol Unit Leader may designate an On-Site Duty Officer, as their representative, who will be in charge
of/coordinator for the Jeep Patrol and ARES/RACES joint communications operations.
C. The ARES/RACES RO will assign duty operators, and any ARES/RACES resources to include equipment, to the
DEM EOC Radio Room and Jeep Patrol Mobile units as needed.
D. The ARES/RACES EOC/ARO is in charge of the EOC site and upkeep of the ARES/RACES equipment.
E.. The assigned duty ARES/RACES operator at the EOC , Flood Watch and with Jeep Patrol units, is in charge of their
respective work site during their period of operation, and they will operate under guidance from the ARES/RACES RO,
the DEM and Jeep Patrol representatives.