Expenses Claim Form
DATE TITLE OF MEETING/EVENT EXPENSES CLAIMED: CLAIM
(Of Event) (travel, accommodation, etc.) VALUE
ALL RECEIPTS MUST BE ATTACHED TO CLAIM FORM
Full Name (Please Print Clearly):
NB. Cheques will be made payable to the above name.
Preferred method of payment for regular claimants will be via Bank Transfer. (NB. If you have not already provided us
with your account details and will be regularly claiming expenses, please fill in the form below):
One off payments will be made by cheque only.
Bank Name: Bank Sort Code: / /
Account Number: Account Name:
SWIFT/IBAN Code (For international transfers ONLY):
Bank Address (For international transfers ONLY):
Please return to: Lara Fasanya, Senior Events Officer (Education)
Bride House, 18-20 Bride Lane, London EC4Y 8EE
Tel: +44 (0) 207 842 0900 Fax: +44 (0) 207 842 0901
Charity Reg. No. 1067124 VAT No. 404 5637 66 Company Reg. No. 3470316
EXPENSES FOR ATTENDING BSR EXECUTIVE, COUNCIL & COMMITTEE MEETINGS
Rail Fares: Return rail fare from home to meeting. Members are reminded that BSR is a charity
and are therefore encouraged to use Apex, Saver and other concessionary fares
whenever possible. (These require early booking) The BSR will only refund the
cost of a standard price ticket.
Air Fares: We will only pay for economy class air travel.
Mileage: The BSR mileage allowance (currently 40p per mile) will apply for persons who travel
Subsistence: Members attending Executive, Council and Committee meetings who require an
overnight stay are encouraged to book accommodation at the Royal College of
Physicians or Royal Society of Medicine (RSM members only). These rooms need to be
booked well in advance. At the time of booking please request that the invoice is sent to
BSR. If there is no accommodation available at RCP or RSM then please contact
Sharon Anderson and she will book alternative accommodation at the Grange Hotels
where we have an account. Please do not pay for any accommodation yourself as this
does not allow us to claim back the VAT.
Exceptions: Expenses will not be paid to members attending Council or Committee meetings which
occur immediately prior to, during or immediately after, the Annual General Meeting.
Claims: All claims should be made on the form overleaf and must be supported by receipts.
Expenses are granted at the discretion of the Honorary Treasurer.
Please do not submit a claim for less than £10. We would request that you wait until such a time that your
accumulated expenses exceed this threshold and submit them then. The administrative cost of
reimbursement prohibits validating claims under this threshold. Any end of the year claims must be
submitted promptly due to our year end audit.
Invited orators/lecturers, whether a BSR member or non-member, will be reimbursed the cost of their
economy rail/air fare and 1-4 nights accommodation, depending upon the duration of the meeting, up to a
maximum value of £150 per night. The cost of registration for the meeting will be waived. Speakers
travelling long-haul (e.g. from the Far East or Australia) are entitled to business class airfares. The
expenses of accompanying persons will not be reimbursed. Any additional expenses (e.g. subsistence,
phone calls, etc) will not be reimbursed. Invited chairpersons, whether BSR members or not, will receive
complimentary registration but no additional expenses.
All queries to: Finance +44 (0) 207 842 0907
## PLEASE COMPLETE FORMS CLEARLY OTHERWISE PAYMENTS
MAY BE DELAYED ##
Dr Paul Thompson
British Society for Rheumatology