Friends of St Josephs RC School, Brecon Silver St, Llanfaes, Brecon, Powys, LD3 8BL Minutes of the Friends of St Josephs RC School held on Thursday 24th September 2009. Present Apologies Mrs J. Davidson Mrs P. Draper Miss A. Howe Mrs L. Green Mrs H. Covington Ms D. Addis Mrs Z. Porter Ms S. Stewart Mrs H. Dunne Miss J. Anderson Mr A. Thornley Mrs K. Lewis Item Points Discussed Decisions Made Opening Statement 1 Many thanks to Mrs H. Dunne for all her The Friend of St Josephs RC School hard work and support as Chairperson over Meeting was opened by Mrs H. the last year and a bit. Covington. New Committee Appointments. Chairperson: Mrs H. Covington Vice Chair: Mrs H. Dunne 2 The following people will take up the Treasurer: Mrs Z. Porter new appointments within the Secretary: Miss J. Anderson and Mr A. committee from 24th September 2009. Thornley Financial position as at the 1st Z. Porter gave a copy to all present of the September 2009. current financial position as of the 1st of 3 September 2009. Balance of Friends account £3356.66. Summer Fete 2009 A thank you letter is to be sent to all those who donated prises. 4 Discussed how successful this event had been. And especially the success Letter to be written by J. Anderson, and of the grand draw, due to the high distributed by members who helped to level of prizes donated to the school. organise them. Christmas shopping trip 2009 Trip to be arranged for November 14th 2009, it will be to Cardiff this year for a change. 5 Discussed where and when this event should occur. H. Covington to get a quote for a 33 and 15 seat bus to help reduce overheads for this year. Williams buses £285 for 33 seats. S. Donnelly to be informed and arrange details once coach confirmed. October half term event. Autumn Fete to be held on 22nd October 2009. Will commence after harvest festival 6 Discussion into the type of event to be service at the school. held and the format for it to follow. Stalls decided on : Pocket money Cakes Books Toys Teddy tombola Face painting Filled jar stall Tea and coffee to be provided. J. Anderson to organise a letter before the 5th October, explaining jars, asking for donations to school office and volunteers for the event. Individually designed Christmas We will to do this again. cards. 7 H. Dunne to contact company and arrange packs. Letter to explain how to do the cards to go out with packs. Curry and movie night. To be arranged for 11th February 2010. 8 Discussion into format of event and Children to watch movie while adults to date to occur. have social gathering. Possibly sell alcohol, sweets, popcorn, drinks and a meal. Licence for one off event to sell alcohol £21.00. K. Lewis to check with Mrs Winston about having hot food at the event. Body shop party Will not arrange before Christmas, possible joint event at Easter along with other stalls 9 such as chocoholic. H. Covington to contact and ask about doing a joint evening. Chocoholics Will not do orders before Christmas, possible joint event at Easter. 10 Z. Porter to contact and ass about doing a joint event or a party around Easter. Yellow Moon Catalogues Z. Porter to arrange these to go out with the letter for parents about autumn fete on the 11 5th of October. This is dependent on when the orders have to be back at school. Note to be attached to catalogue with return to school date. School stall at the Town Christmas Z. Porter to talk to organisers to see if any 12 fete. available stalls for the school. Farmers Market Type event. This will not be done in the run up to Christmas but possible future event. 13 Summer Ball Possible date 10th July 2010. 14 Discussion into where and when to Z. Porter to contact relevant person at take place. Dering Lines about prices and available dates. Ball committee to be arranged at next meeting to allow time to plan event. Food Hygiene certificates. L. Porter to do food hygiene course. 15 J. Davidson also has valid certificate. Summer Fete. To be on the 19th June 2010. 16 H. Dunne to contact and book town band for this event. Church Christmas fete. Fete to be held on the 28th November 2009. 17 Although children not singing at lights this year. Children will be able to sing at the fete to show their support for the community. Dates for the diary for upcoming year. 22nd October 2009 Autumn fete 18 14th November 2009 Shopping trip 28th November 2009 Church and town fete 19th June 2010 School fete 26th June 2010 Leckwith catholic sports day. 30th June 2010 School sports day 10th July 2010 Summer ball 14th and 15th July 2010 School concert. Requests from school. 19 £1125.00. Towards 2 new climbing All voted yes for these playground items. walls for school playground. To be used in winter. £150.00. Towards science equipment. All voted yes for this request. Date of next Friends meeting 20 Thursday 15th October 2009. At the school hall at 3.45 pm.
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