4 th Estate Summit by Oe16Avx

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									4th Estate Summit




                  Feb 27, 2008
                 Packard Center
                DAU Ft. Belvoir, VA
            Summit Agenda – Feb 27, 2008


4th Estate Update – Karen Clougherty 9:00 – 9:15
Automation and Travel Initiatives – Mark Avey 9:15 – 11:15
Quota and Registration – Jeb Ramsey 11:15 – 12:00
             Lunch 12:00 – 1:00
OUSD(AT&L)AWCM Update – Joe Chang 1:00 - 1:30
Data Green Pilots – Margot Lynn/Chuck Cameron 1:30 – 2:30
Competency Management – Jeff Birch 2:30 – 3:15
Open Forum with DACM on 4th Estate Issues – 3:15 – 4:15



                                                             2
              4th Estate Deputy DACM Update
                     Karen Clougherty
Accomplished:
 Automation Systems: Certification, Acquisition Corps
 Automated Waiver Tenure system requirements
 Automated IDP system requirements
 FY08 DACM Student Travel Policy (on web)
 FY09 Schedule Quota Requirements submitted to DAU
 4th Estate Summits: March 30, 2007, Sep 12, 2007, Feb 27, 2008
 4th Estate Executive Forum: Oct 29, 2007
 DACM Visits to DISA, DCMA, DTRA, DLA, MDA, SOCOM
 Revamped DOD DACM website (www.dau.mil/doddacm)\
 Enhanced ACQTAS Registration Tools
 Priority System for quota management
 ACQTAS Continuous Learning Points Tracking System
 ACQTAS Dashboards for Students, Supervisors, Quota Managers
 ACQTAS Automated Individual Development Plan (IDP) System
     – Conducted 4th Estate WebEx training, Oct 25, 2007, Fairfax
     – Open period to comment – completed
     – Deployment – ready to go



                                                                    3
         4th Estate Deputy DACM – Next Steps
                    Karen Clougherty
Way Ahead:

Next 4th Estate Executive Forum – Mar 19, 2008
Enhance certification and acq corps systems
DACM Visits to DOD EA, NGA, OSD AT&L, NSA, et al
Continuous Learning system – upgrade?
Data Green Pilots and senior management focus
 Automated Waiver Tool – coming soon
What you can do for us:
Increase Use of the Continuous Learning Tracking Tool
Encourage Walk-Ins for Hard to Get Courses
    Designate “back up” to avoid loss of course slot
    Use the Cost Effective Location Model – gain maximum student thruput
Visit DACM website/4th Estate Community of Practice
    Submit best practices to Karen for COP



     Links:   www.dau.mil/doddacm and https://acc.dau.mil/dacm              4
Competency Management
      Jeff Birch




                        5
                                                                                                                                                              AT&L Competency
                                                                                                                                                                  Management
                                                          Align with Senior Leadership                                                                               Overview
                                          National Security
                         The                  Strategy
                      President’s                                                                                          DoD Alignment
                      Management
                        Agenda                                                                         “The department must have a vision
                                                                                                           that conveys to the public a
                                                                                                       commitment to attract & develop the
• Human Capital                                                         Robert Gates -                  best mix of people, both military &
• Competitive sourcing
                                                                          SECDEF                           civilian. This vision must be
• Financial management
• Expanded e-Government
                                                                                       Gordon England supported by an effective human
• Budget & Performance Integration                                                      – DEPSECDEF       capital strategy that is actively


                                                                                                                                                                              4th Estate Summit
                                      • Transform our Military Forces
                                      • Implement QDR                       National Defense Strategy measured against well defined goals.”
                                                                                                         National Military Strategy



                           Hon. John J. Young, Jr.
                           USD(AT&L) )
                                                                                                                                    Quadrennial Defense Review

                                                                                                                                     DoD Civilian Human Capital
                                                                                                                                                                                 February 27, 2008
                                                                         • Changing long standing business
                                                                           processes within the Dept to take                                     Strategic Plan
                                 AT&L                                      advantage of IT
                                Strategic                                • Foster a culture of innovation      • Continuous Transformation
                                                                         • Divest & invest for the longer term • Capabilities-based        • “Big A” Acquisition
                                Thrusts                                                                          Approach                  • Governance
                                                                                                               • Focused Logistics         • Risk-based Source Selection &
                                                                                                               • Joint Systems               Time Certain Acquisition
                                                                                                               • Network Centric Operations Programs
                                                                                                                                           • Defense Human Capital Strategy
                                                                                                                                                 • Competencies &
                                                                                                                                                   Performance Criteria



                                                                                           Strategic Thrust #3
             Hon. James I.     Hon. Jack Bell                                            Take Care of Our People
             Finley DUSD (A&T) DUSD (L&MR)


                                                                                                             AT&L Workforce Programs &
                                                                                                                    Initiatives



AT&L Competency Management Initiative … Enabling Successful Acquisition Outcomes
                       What is a Competency
“ …. an observable, measurable pattern of skills, knowledge, abilities, behaviors & other
characteristics that an individual needs to perform work roles or occupational functions
 successfully.” (OPM definition)


Developed and attained through education, training, rotational assignments, experience,
professional development and self-development




     Knowledge                               Skills &
                                                                       Demonstrated by
                          COMPETENCY              Abilities              Behaviors

                                                                           (Required
                                                                       Performance and
                          Individual                                      a Success
                      Characteristics                                      Criterion)


                                      Superior                                              7
             Results in
                                     Performance
                                 Competency Model Applications
                                              Strategic Workforce Planning

          Agile Mission Support                                                      High(er)-Performing Workforce

• Enables improved organizational                                                    • Productivity enhancement
  refinements to align the skills with                                 Learning
                                                Human
  mission needs                                                     Management
                                              Resources
                                                (RH&S)                  System
                                                                      (Crosswalk)
                                              HR-XML HR-XML HR-XML HR-XML
                                              HR-XML HR-XML HR-XML HR-XML
                                              HR-XML HR-XML HR-XML HR-XML
                                                       Standards-Based
      Improved Learning/Training               HR-XML HR-XML HR-XML HR-XML                         Gap Assessment
                                               HR-XML HR-XML HR-XML HR-XML
  • Enables 21st Century Training Framework
                                                          Validated
                                              HR-XML HR-XML HR-XML HR-XML
                                                        Competency HR-XML
                                              HR-XML HR-XML HR-XML                     • Assess proficiency, importance,
  (Performance Learning Model, Core Plus,                  Models                      frequency and difficulty
  Engaged Learner Initiatives)                 HR-XML HR-XML HR-XML HR-XML
                                                                                       • Migrate best practices and tools for
                                               HR-XML HR-XML HR-XML HR-XML
                                                          Competency                   successful performance
                                              HR-XML HR-XML HR-XML HR-XML
                                                         Requirements
                                                          Management
                                              HR-XML HR-XML HR-XML HR-XML
                                                        System (CRMS) HR-XML
                                               HR-XML HR-XML HR-XML
                                               HR-XML HR-XML HR-XML HR-XML
 Development & Career Planning                                                                Recruiting & Selection
                                               HR-XML HR-XML HR-XML HR-XML
  • Enhance IDP & Organization                Performance            Performance     • Improve identification of key behaviors
  Development                                 Management                Learning     contributing to successful performance
  • Improved targeted training                    IDPs                 Model (LAP)



        Near Term Use
  *                                                                                                                       8
  *       Future Use
                    AT&L Competency Initiative




      AT&L
 Community-wide
common workforce
core competencies


                                                 9
                              AT&L Competency Management Process
  Collect
                                                                               Model Testing &             Competency Validation,
  Existing        Framework
                                               Model Development                 Refinement              Assessment, and Sustainment
Competency        Development
   Data
                                                                                                          Phase IV – Validate and
         Phase I - Convene an expert       Phase II – Develop the          Phase III – Perform a beta       Assess
           panel (EP)                        model                           test & refine model          Actions:
         Actions:                          Actions:                        Actions:                       • Launch competency
         • Develop a competency            • SMEs review the               • Collect and synthesize         assessment tool
           framework & input model           competency framework            feedback from proposed       • Analyze results to evaluate
         • EP identifies Subject Matter      and provide essential job       model report                   model validity and
           Experts (SMEs)                    data through structured       • Pre-assessment                 generalizability to the
         • EP communicates                   interviews and online data      communications to              workforce
           competency effort to the          collection tools.               workforce                    Goal:
           SMEs                            • SMEs engaged to identify      • Identify stratified          • Identify competencies
         • Develop communications            key “work” situations and       workforce sample               required for superior
           package                           competencies contributing     Goal:                            performance
         Goal:                               to successful performance     • Further refine model to      • Evaluate proficiency gaps
         • Establish baseline of           • Analyze results and             include input from             for validated competencies
           existing competency model.        develop competency model        functional leads             • Plan for continual updates
         • Communicate effort                content                       • Obtain FA and Dir, HCI         and use of competency
         Products:                         Goal:                             approval for validation        model
         • FA provides list of targeted    • Model development and           assessment                   Products:
           high-performing SMEs              identification of key         Products:                      • Deliver proven (validated)
         • Obtains expert panel              behaviors                     • Obtain concurrence from        competency model in HR
           concurrence on baseline         Products:                         FIPT on competency             XML format
           competency framework            • Deliver Proposed Model          model                        • Provide competency
         • Obtain approval from Dir,         Report to Dir, HCI and FA     • Obtain approval from Dir,      validation and assessment
           HCI and FA on competency          for review                      HCI and FA on                  and obtain Dir, HCI and FA
           model input                                                       competency model               approval


                                                                                                                             Competency
              Approved Input                     Proposed                    Approved Initial              V 1.0               Validation
             Competency Model             Competency Model Report         Competency Model V 0.5         Competency                10
                                                                                                                             & Assessment
                                                                                                           Model                Report
                              Competency Management Schedule

                                     FY07                                                  FY08
                                                                  Today
   Career Field            3rd Qtr          4th Qtr     1st Qtr            2nd Qtr         3rd Qtr               4th Qtr
Contracting
[100% Workforce]         KoM – MAR 07                                                                                  SEP


 Property
                         KoM – MAR 07                                                MAR     JUL                       SEP

Logistics
                         KoM – JAN 07                                  JAN                                                 SEP

Program Mgt
                         KoM – MAR 06                                  JAN                                             SEP

SPRDE                                                 KoM – DEC 07
                                                                     JAN     FEB              MAY         JUL          SEP

BCEFM                                                 KoM – DEC 07
                                                                     JAN     FEB             MAY          JUL              SEP
T&E
                                                      KoM – JAN 08
                                                                     JAN       MAR            MAY                          SEP

KoM = Kick-Off Meeting                                                                               Phase I

                                                                                                     Phase II

                                                                                                     Phase III
                                                                                                                     11
                                                                                                     Phase IV
                Competency Initiative Linkage

              Property                      AT&L Acquisition
                                               Workforce
                                              Competency
              Program                       Assessment Areas
             Management



             Contracting


                                                               OSD L&MR Logistics
  Supply      Life Cycle    Distribution/    Maintenance          Human Capital
Management    Logistics    Transportation     Support           Strategic Planning
                                                                  Competencies

               SPRDE


                                        Life Cycle Logistics
               BCEF                      is at Nexus of Both
               M                        Competency Efforts!


                T&E
Thank You

Questions?


             13
  AWDIT
Margot Lynn




              14
           The Road to AT&L Comprehensive Workforce Data Analysis
                                Capability

•   DCPDS Structure and Functionality
•   Where Errors Come From
•   Life in the Fourth Estate
•   Pursuing the Goal




                                                                15
           The Road to AT&L Comprehensive Workforce Data Analysis
                                Capability

•   DCPDS Structure and Functionality
•   Where Errors Come From
•   Life in the Fourth Estate
•   Pursuing the Goal




                                                                16
                                  DCPDS Structure and Functionality
                                     Essential Components of a Record




•Career Level
                            Position                           Person
•Job Site                    Psn ID                            Psn ID
•Critical Position          HR Data                           HR Data
•Job Specialty 1            Acq Data                          Acq Data
•Job Specialty 2
•Career Category             Other                              Other    Acquisition Basic Data
•Program Type                                                            Career Level Certifications
•Special Assignment                                                      Acquisition Corps Data
                                                                         Waivers



                •Two separate sets of data
                •Linked by the Position Number
                •Positions can exist without employees assigned to them


   Note: When position is encumbered the SSAN is in both records
                                                                                               17
                    DCPDS Structure and Functionality
                     Data flow from individual to CMIS




         CMIS              Corporate
DoD




                          Management
                          Information     •Individuals and Managers
                            System        have two methods of getting
                                          data into DCPDS
                                          •All transactions occur at the
         DCPDS                            Regional level
REGION




         (Region)
                                          •HRO/HRSC priorities can
                                          impact currency of data
         HRSC                             •HR process omissions impact
         HRO                              accuracy of data
                                MyBiz
LOCAL




                Manager

             Individual                                              18
                    DCPDS Structure and Functionality
               Data Flow From Individual to CMIS (con’t)




         CMIS
DoD




         DCPDS             DCPDS       DCPDS        DCPDS     DCPDS
REGION




         (Region)           (Region)   (Region)    (Region)   (Region)


         HRSC
         HRO
                               MyBiz
LOCAL




                Manager

             Individual                                           19
                             DCPDS Structure and Functionality
                                  Other Data Flows From DCPDS



          CMIS                            AT&L
                                         DataMart
DoD




                                                                DMDC
                                                                            OPM



           DCPDS            DCPDS        DCPDS      DCPDS       DCPDS
          (Region)          (Region)     (Region)   (Region)     (Region)
REGION




         HRSC
         HRO
                           MyBiz
LOCAL




                 Manager

                     Individual                                             20
           The Road to AT&L Comprehensive Workforce Data Analysis
                                Capability

•   DCPDS Structure and Functionality
•   Where Errors Come From
•   Life in the Fourth Estate
•   Pursuing the Goal




                                                                21
                                         Where Errors Come From


•   Input errors
     – Data wrong to start with
•   Movement from one Component to another
•   Process variations
     – Steps skipped
     Example: During implementation of NSPS new positions were created for the new pay plans. In some cases,
        the Acquisition data did not get entered into the position record




                                                                                                           22
             Where Errors Come From
              Process Variation Example


                                          AT&L Data Mart
                  CMIS
Position                                  Position
 Psn ID                                    Psn ID
HR Data                                   HR Data
            Personnel
Acq Data     Action
                                          Acq Data    Data
                                                      Loss
            Change pay
            plan during
Person         NSPS                       Person
           implementatio
 Psn ID          n                         Psn ID
HR Data                                   HR Data

Acq Data                                  Acq Data

                                                           23
           The Road to AT&L Comprehensive Workforce Data Analysis
                                Capability

•   DCPDS Structure and Functionality
•   Where Errors Come From
•   Life in the Fourth Estate
•   Pursuing the Goal




                                                                24
                                    Life in the Fourth Estate
                                              Data Flow                                AT&L
                                                                                      DataMart
                                           CMIS
R
E
G
I
O   ARWE   AREU     ARSW    DDEA     DECA         DCAA      DFAS               DLA1         HRSC
N
H   2289   4170     2228     4199     4200        3195          4459           1952         1936
R                                                                              1932         1937
                                                  3205          2971           2087

O                                                 3206                         2208
F                                                 3207                         2972
F
                                                  3208                         3212         JCS
I
C                                                 3210                         4018         WHS
E                                                               DISA
A                                                                                           OSD
G                   DCMA            DECA                        DFAS           DLA
    OSD                                                                               DAU   MDA
E
N            DSCA                             DCAA              NDU
                           DODEA                                                                   DTRA
C                                                                        TRICARE
Y   DCMA                                     DODIG
                                                                                            AFIS
                                           PFPA          TRMC          DODCI                    25
                                                                                      DARPA      DSCA
                               Where Are 4th Estate Personnel Records in DCPDS?
                                                          (Appropriated Fund – All Employees)



             Agency                 Regions
25000
          OSD           Army        WHS
                        Air Force

          DSCA          Army        WHS
                        Navy        DFAS
                        Air Force

20000     DLA           Air Force   DFAS
                        DLA

          DeCA          Army        DeCA
                        Navy

          TRICARE       Navy        WHS
15000




10000




5000




   0
        REG01-NAVY NW     REG03-AIR FORCE            REG08-WHS          REG10-DFAS     REG11-ARMY           REG16-DLA          REG23-DECA     REG24-DODEA


         4th Estate            DD01        DD02   DD04   DD06    DD07    DD08   DD09   DD10   DD12   DD13     DD16      DD21   DD23   DD25   DD26   DD27

         Agencies              DD28        DD29   DD34   DD35    DD48    DD50   DD58   DD60   DD61   DD63     DD65      DD66   DD68   DD69   DD74   DD77
                                                                                                                                                      26
           The Road to AT&L Comprehensive Workforce Data Analysis
                                Capability

•   DCPDS Structure and Functionality
•   Where Errors Come From
•   Life in the Fourth Estate
•   Pursuing the Goal




                                                                27
                     Pursuing the Goal
              AT&L Enterprise Workforce Data Flow
                       AWDIT

 Secure
   File
Transfer
 of Data                AT&L                         DCPDS
  Army                 Datamart
  Navy
                                             Limited update capability available
Air Force

 4th Estate


                        • Validity reviews              DMDC
 CMIS
                        • Transparency
                        • Analysis
Direct                                                 HCI/DMDC data
Data                    • Cleanup                       partnership
Entry                                                                      28
                        • Dashboards
                      Pursuing the Goal
       Improving the Fourth Estate Workforce Data Quality




CMIS                                                  AWDIT


                                        AT&L
             DCPDS                     DataMart
               ARWE

               AREU

               ARSW

               DDEA

               DECA

               DCAA                           Current Focus
                                      •Obtain Buy-in and use of
               DFAS
                                      AWDIT From 4th Estate
               DLA1                   •DAU & DISA on board
               HRSC
                                      •Other Components to Follow
                                                              29
                           Pursuing the Goal
                          4th Estate Pilot Effort

                      2            3
    Web Application
                                                                   DACM
                                                                  Approval

                                            4




                                                                         DCPDS
                                                              6
                                        5

                                                                  
                                          Validity reviews
                          Civ Data
1
                                          Cleanup (de-dupe)




                                                                             DMDC
                              +
                                          Dashboards
                                          Analysis

                          Mil Data                                       30
                          AT&L Workforce Datamart
   Web Application Tool
AT&L Workforce Data Improvement Tool (AWDIT)




                                               31
                   Acquisition Workforce Data Improvement Tool (AWDIT)
                                  Implementation Process



Meetings with Agencies


     Initial Meeting                            2 hours


     Import/Review Data & Resolve Data Issues   14 days



     Implementation Meeting                     2- 3 hours



     Roll-Out                                   10 days



     Post Implementation Meeting                2-3 hours



                                                                         32
                 Acquisition Workforce Data Improvement Tool (AWDIT)
                                Implementation Process

•   Initial Meeting
      –    Market and demonstrate application
      –    Elicit special considerations/requests
      –    Answer questions and provide FAQ
•   Import/Review Data
      –    Stage and clean up if necessary
      –    Coordinate with Agency to ensure data is accurate
      –    Load DataMart
•   Implementation Meeting                                     Initial Meeting                            2 hours
      –    Review process
                                                               Import/Review Data & Resolve Data Issues   14 days
      –    Market AWDIT
      –    Demonstrate using Agency’s data
      –    Agree on roll-out sequence and timing
      –    Ensure concerns are met
•   Roll – Out                                                 Implementation Meeting                     2- 3 hours
•   Post Implementation Meeting
      –    Identify problems                                   Roll-Out                                   10 days
      –    Record Lessons Learned
      –    Update FAQs
                                                               Post Implementation Meeting                2-3 hours




                                                                                                                       33
          Acquisition Workforce Data Improvement Tool (AWDIT)
                         Implementation Process


    Group 1                         Group 2
•   TMA/OSD                         •   JCS
•   DTRA (direct feed)              •   DSCA
•   DoDEA (direct Feed              •   AFIS
                                    •   DIS
•   MDA
                                    •   DARPA
•   DFAS                            •   WHS
•   DeCA                            •   DoDIG
•   DCMA                            •   PFPA
•   DLA                             •   DoDCI
•   DCAA                            •   TRMC
                                    •   NDU
                                    •   BTA




                                                                34
             Acquisition Workforce Data Improvement Tool (AWDIT)
                             Implementation Process


        DISA                                                            Group 2
        TMA/OSD
Initial Meeting                                                     •    JCS
       Review DTRA
DataInitial Meeting                                                 •    DSCA
                                                                    •    AFIS
            Review DoDEA
      DataInitial Meeting
Implementation Meeting
                                                                    •    DIS
                 Review MDA
      Implementation Meeting
Roll Out DataInitial Meeting                                        •    DARPA
                                                                    •    WHS
      Roll Out Data Review DFAS
Follow up             Initial
           Implementation Meeting
                                                                    •    DoDIG
           Roll Out Data Review DeCA
      Follow up Implementation Meeting
                           Initial Meeting                          •    PFPA
                Roll Out Data Review DCMA
                                   Initial Meeting
           Follow up Implementation Meeting                         •    DoDCI
                                                                    •    TRMC
                      Roll                Review DLA
                Follow up Out DataInitial Meeting
                           Implementation                           •    NDU
                           Roll Out Data Review DCAA
                      Follow up             Initial Meeting
                                   Implementation Meeting           •    BTA
                             Roll Implementation Meeting
                                          Review
                        Follow up OutDataInitial Meeting
                                   Roll Out
                                      Implementation Meeting
                              Follow up Data Review

                                  Follow upImplementation Meeting
                                      Roll Out

                                           Roll Out
                                      Follow up

                                           Follow up
                                                                                  35
                          AWDITS Implementation Schedule

              2008            Today
   Agency       January   February    March    April   May      June      July        August


DISA
TMA*/OSD
DTRA
DoDEA
MDA
DFAS
DeCA
DCMA
DLA
DCAA
Group 2


       Initial Meeting      Implementation Meeting      Post-Implementation Meeting
                                                                                        36
       Completed          * TMA mtg scheduled 3/10
                                     Pursuing the Goal
           Implementation of Comprehensive Workforce Data Analysis Capability in the
                                       Fourth Estate
                                                                             Future
                  Now

                                                                        DATAMART
                      AWDIT                     AWDIT




DATAMART           DATAMART                 DATAMART

                                                                            CMIS
                                                                          DCPDS

  CMIS                 CMIS                     CMIS
 DCPDS                DCPDS                    DCPDS


  HRs                   HRs                      HRs                       MyBiz

                                                                                   37
                                     Pursuing the Goal
                        Improving Workforce Data Quality At The Source


                                     DCPDS

                                                              CMIS
Self Service

                          *Update


                       View



  My Biz, My
Workplace, DAU
    Reps                       Database of record –
                                                           Web Reports
                                enterprise solution
                              Regional reports, DMDC
                                     interface

*Approval capability
                                            Pursuing the Goal
                                          Partnership with CPMS


•   Met with Rhonda Diaz, Senior Executive, Human Resources Business, Information and Technology Solutions
    Division, CPMS on February 21, 2008
•   Laid the foundation for an AT&L/CPMS partnership
•   Agreed to revise an in-progress System Change Request (SCR) to improve it’s usability to the Acquisition
    Community
•   Agreed to work together to resolve processes that result in loss of acquisition data
•   Agreed to issue a joint CPMS/AT&L policy letter formalizing expectations
•   AT&L will participate in the DCPDS Change Control Board Working Group (CCDWG) to maintain focus on
    Acquisition issues in DCPDS changes
•   CPMS will AT&L will brief at the March 2008 DCPDS Executive Committee (EXCOM)




                                                                                                           39
                                              Pursuing the Goal
                             Maximizing DCPDS Potential Through MyBiz



•   SCR currently being worked by CPMS
     –   Permits update of certain Acquisition elements
     –   Two-step process
           •   Employee enters data
           •   Data flows to Supervisor for review and submission
     –   Permits printing of a career information by employee
     –   Sponsored by Air Force with Army as a partner
•   Will now have AWCM participation in the development of the requirements and
    system testing
•   Develop new SCRs as appropriate




                                                                                  40
  The AT&L Workforce and Career Management
 Team and 4th Estate DACM office appreciate your
continued support and participation as we collectively
move forward in “Enabling the DoD AT&L workforce to
       achieve the right acquisition outcomes”



                                                     41

								
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