CAMP WILMOT by jennyyingdi


									                                   Staff Manual
                                Summer Camp 2011
Table of Contents
          Staff Certification Letter          2
          Camp Wilmot Mission Statement       3
          Summer Camp Objectives              3

          Counselor Expectations              4
          Staff Dismissals                    5
          Sexual Misconduct                   6
          Minimum Requirements                7
          Policies and Procedures             7-12

          Camper covenant                     12
          Age Group Characteristics           13
          Sensitive Issues Policy             13
          Homesickness                        14
          Behavior Management                 15
          Abuse Awareness                     16-17
          Active Listening                    17-19
          Parallel Processing                 19

Standard Procedures
          Check-In Day                        20
          Check-Out Day                       20
          Meet and Greet                      21
          10 Keys to Small Group Leadership   21
          Spiritual Safety                    22
          Meals                               23
          Environmental Stewardship           24
          Waterfront                          25

Emergency Plans and Infirmary Information
          Medical Services                    26
          Unscheduled Camp Closings           26-27
          Waterfront Emergencies              27
          Camp-Wide Emergency Procedures      28-31
                    Staff Certification

I____________________, certify that I have read over and
understand the contents of this manual and agree to adhere to
the rules of Camp Wilmot during my time on staff.

SIGNATURE                                            DATE

            Camp Wilmot Mission Statement
ALL people are welcome to join a hospitable community, united in the love
of God and to share His beautiful creation with others through Faith, Hope
                               and Growth.

  Camp Wilmot is a private site owned by PCUSA and our summer camp
    program is part of the Presbyterian Church Camp and Conference
                           Association (PCCCA).

                      Camp Wilmot Objectives

  -   Our program exists to further the mission of the church through Jesus Christ. A
      camping experience is a gold mine for Christian education, mission, growth and
      recreation. The key is to involve people so they can benefit from this unique
      experience. Our attitude at Wilmot is to stay positive and remain flexible – filling
      in and helping out wherever needed.
  -   A well rounded and spiritual camping experience is our goal for every camper
      who comes. That means interaction with camp directors, counselors and
      campers in a caring Christian way.
  -   We want the camp to be rewarding spiritually and emotionally for all campers.
      Camp should be fun! The youth can learn new things, see old friends and meet
      new ones.
  -   Camping is an experience in community living. We provide opportunities to
      practice being unselfish, cooperative, responsible, self-controlled, honest and
      considerate of others.
  -   The camp program should stimulate development of each camper. Everything
      you say and do during your time here will reflect on your faith walk. Remember
      – you may be the only evidence of Jesus’ love that these campers see so
      represent Him well!

                              Counselor Expectations

As a counselor, you will serve as a role model, mentor, safety monitor, friend, surrogate
parent and authority figure to the young people in your cabin. You have the
opportunity to forge relationships that can be transformative to all parties involved.
Never underestimate your role and the power you have to make a difference in a
camper’s life.

In order to foster the best relationship between counseling staff and campers, here are
Camp Wilmot’s expectations of its counselors.

 The counselor is expected to follow and enforce the rules of Camp Wilmot.
 The counselor will live in a cabin with children and/or youth. The counselor is
  responsible for their supervision in the cabin, at meal times and at all other times
  when they are not engaged in program activities. Counselors should never leave
  campers unsupervised, even after everyone has gone to sleep for the night.
 Because mealtimes are a great time for fellowship, the counselor is expected to eat
  with campers. We believe that breaking bread together is one of the best ways to
  get to know one another.
 Counselors may be assigned different areas (Arts and Crafts, Waterfront, etc. ) each
  day to help with supervision, but there will also be a break time for each counselor
  every day.
 There may be times when campers request some one-on-one time. This is a great
  opportunity to listen and minister to a camper. If such an opportunity arises, find a
  location where you can have a private discussion, yet you are still visible to other
  campers and staff to have such a talk. If a camper does not wish to talk in the open,
  then invite another staff member or counselor to join the conversation. If you should
  observe another staff member or counselor spending time alone with a camper in
  cabins or other closed areas, please notify the Camp Director immediately. No staff
  member is allowed to be with a camper alone in such areas.
 Please be cognizant of appropriate behavior with campers. There should be
  positively no romantic involvement between staff and campers (including CITs), and
  we ask that you exercise good judgment in the use of touches and hugs.
 As a cabin counselor, you are the first line of discipline if there is a problem. Do not
  hesitate, however to bring in the Program Directors or the Camp Director if you need
  assistance. Never hit, belittle or use foul language in your dealings with campers.
  Should you lose your temper with a camper, be sure to apologize and use the
  opportunity to talk about why it happened.
 If you plan to leave camp during a break time, please notify a director that you will be
  leaving and the approximate time of your return. There will be a sign in/sign out
  sheet posted on the Camp Office door. It is essential that we have everyone’s
  whereabouts confirmed in case of an emergency.
 We ask, finally, that you come to Camp Wilmot as a counselor in the spirit of service.
  You are providing a great service to the church by choosing to spend a week or more
  of your time as a Christian mentor to others. We ask that you come with enthusiasm,
  with faith and with love in your hearts.

                                      Staff Dismissals
A firing or dismissal is a disappointment to all concerned. It is an occasional reality, but is done
only as a last resort. Any violations of camp rules, non-performance of duties or other problems
arising with a counselor will be handled first with reconciliation and resolution in mind. When
dealing with most rule violations, the Program Directors and Camp Director will:
       Speak with the staff member once, providing a verbal warning and a review of the rule
       (first violation). An incident report and report of the verbal warning will be placed in the
       staff member’s file.
       Speak with the staff member again (on the second violation). A written report of the
       second warning will be signed by the staff member in violation, the Program Directors and
       Camp Director.
       The Chair of the Camp Board will become involved to complete a dismissal only as a last
       resort. This decision will be based upon evaluation of written incident reports, verbal
       reports and after unsuccessful attempts to resolve the problem. The dismissal will be
       completed if the Chair, Camp Director and Program Directors agree that the best interest
       of Camp Wilmot and the campers would be best served by dismissal of the individual.
       The individual will be notified in writing if the dismissal is the result. If a dismissal does
       not result, the individual will at least be orally notified that dismissal was or is being

There are two basic ways to get fired or dismissed; “The Fast Way” for a major incident or “The
Slow Way” for patterns of attitude or behavior that are inappropriate or unacceptable.

                                  Examples of “The Fast Way”
    -   Returning to site under the influence of drugs or alcohol
    -   Use of drugs, tobacco or alcohol on site
    -   Physical or sexual abuse of a camper or staff member
    -   Reckless operation of any vehicle or machine
    -   Theft
    -   Cohabitation and/or public nudity
    -   Any actions jeopardizing the safety of a camper, staff member or self

                                  Examples of “The Slow Way”
   - Repeated lateness or skipping of meals or activities
   - Negative or derogatory comments concerning campers, food, program, staff or
        decisions except through proper channels
   - Misuse or abuse of buildings, equipment and grounds
   - Repeated absence in cabin at night time
   - Negligence toward camper comfort and needs
Any salary and benefits end with termination. This includes meals and lodging.
Occasionally a staff member will be placed on leave while facts are being gathered.

                              Sexual Misconduct
These violations are:
   1. Unwanted sexual innuendo in conversation
   2. Unwanted verbal sexual advances toward another counselor, staff member or
   3. Unwanted physical sexual advances toward another counselor, staff member or
      camper (hugs, caresses, pinching, etc.)
   4. Unwanted sexual intercourse between adults (rape)
   5. Unwanted sexual intercourse with a minor (consent or no consent)

Persons accused of violations 1-3 will be:
      Issued a warning by the Camp Director and will review the policy.
      Will be issued a written warning after a second verbal warning. The written
       warning will be signed by the Camp Director, a witness to the second verbal
       warning and the accused, then placed in his/her file.
      Immediate dismissal with a written report placed in his/her file if there is a third

If a person is accused of violations 4 or 5:
      He or she will immediately be removed from their duties and from the person
       making the accusation.
      A review of the accusations will be conducted by the Camp Director and the
       Program Directors (as most appropriate). All accusations will be noted in writing
       and reviewed with the accused. The Chair of the Camp Board will be notified
       about the review.
      If just cause is determined, the individual will be immediately dismissed and
       charges filed with the appropriate agencies.

                        The Minimum Requirements!
1. Campers must attend all meals and drink plenty of fluids at each meal. Campers are
to be encouraged (but not forced) to eat. If a camper isn't eating, tell a director
immediately. Food can never be withheld from a camper.
2. Campers must do daily Bible study. Campers of non-Christian faiths (e.g., Jewish,
Muslim) should be there but do not have to participate.
3. Campers must attend all swim sessions. Counselors cannot decide to have their kids
skip swim lessons or free swim on any day. A camper does not have to swim, but the
opportunity must be made available.
4. Campers must be kept personally clean (teeth, etc.) and must clean their unit areas -
see jobs wheel. Shower several times per week and be sure that we return children to
parents cleaner than we got them.
5. Campers must be in bed on time with lights out--otherwise they will be tired and at
greater risk for illness or accident.

                 Camp Wilmot Policies and Procedures
Campers are the Primary Responsibility
Camp is for the campers first! The physical, emotional and spiritual well-being of our campers is
the primary responsibility of all staff. Our program exists to further the mission of the Church
through Jesus Christ. We provide a positive Christian environment so that the campers have a
unique experience to grow in faith through recreation, education and fellowship.

Conduct of Staff
- Staff members are required to conduct themselves in ways that will have a positive influence
on other members of the camp community.
- Camp Wilmot will not tolerate profanity, negative attitudes, gossiping, violence or harassment
of any kind. Pranks are not allowed by staff or campers.
- No staff member shall date or have a romantic relationship with a camper.
- Sexual activities, cohabitation and public nudity are prohibited on camp property.
- Alcohol and drug use or possession by staff is expressly forbidden and are grounds for
immediate dismissal.
- Staff members are expected to maintain hours and habits that will help you to remain in
excellent physical, mental and emotional condition so that you will always function at your best.
(Honor the lights out rule and get your rest for the next day!)
- Staff members are expected to be punctual and to act in a consistently safe manner just you’d
expect your campers to do.
- Staff members should stay with their campers at all times, unless it is your break time. No staff
member housed in a cabin with campers should leave their campers unsupervised at night.
- All staff members are representatives of Camp Wilmot and are expected to model behavior to
campers and other staff in the areas of spiritual nurture, responsibility to God and each other,
open communication, honesty, flexibility and cooperation.

Relationships, Falling in Love, Public Displays or Affection (P.D.A.s)
Let’s face it, living in close quarters and working in such a fun environment can often produce
amazing friendships and even more amazing relationships. Romance is not discouraged at Camp
Wilmot; however, there are some considerations as staff to take into account.
- Campers should not see or sense any evidence of the above. We are a team working together
in a professional, friendly and trusting manner. Camp is for the campers first and P.D.A.s give
campers the message that they are not the focus of your attention. For clarification, speak with
the Camp Director.
- Sexual relations are forbidden on camp property.

- Each staff member will receive a staff t-shirt. Please wear the staff shirt for check-in on Sunday
and check-out on Friday. On other days, comfortable clothing (shorts, t-shirts, etc.) is fine.
- Please do not wear any item of clothing that promotes alcohol, tobacco products or drugs;
demeans people; or which contains sexual innuendo/imagery or profanity.
- Staff must wear sneakers, boots or sandals with heal straps around camp. Flip flops are only
allowed in your cabin or at the beach.
- Please choose appropriate swimsuits for waterfront. For clarification, ask the Camp Director.

Break Time
- Staff will receive 1-2 hours of break time per day. This will be scheduled by the program
directors. Staff are expected to be present during worship, mealtimes and all camp activities
unless otherwise authorized in advance to miss something by the Camp Director.
- All staff leaving site must sign out indicating time of departure, destination and estimated time
of return. Upon returning to camp all staff must sign in indicating actual time of return. The
sign up sheet is located outside of the camp office on a clipboard and the program directors
must be informed of your departure before you leave site. This is important so that we know
where you are in case of a camp or personal emergency.
- The use of facilities during time off (i.e. – waterfront, arts and crafts, archery, etc.) must be
cleared with the individual directors of these areas and the Program Directors. There must be a
lifeguard present if you are using the waterfront in your time off.

Lodging and Accommodations
- Counselors will reside with campers in cabins. The remaining staff will also be housed on site
in cabins or the barn.
-Staff members need to provide their own bedding (pillow, linens/sleeping bag)
- White Birch will be used as a staff area. Staff are allowed to be in there during their breaks for
relaxation time. No staff should be in there when they are not on a break.

Insurance and Health Care
- All staff members shall make available to the Infirmary Coordinator a completed health form at
the start of their stay at Camp Wilmot.
- During the summer all medications (prescription and over the counter, including vitamins and
aspirin) needed by staff will be kept in the Infirmary and administered by the Infirmary
- The camp insurance covers injuries on site. Expenses for illness or injuries occurring off site are
not the responsibility of the camp.

Paychecks and taxes
- Paid staff will receive paychecks by post or by hand delivery from the Camp Director.
- Anyone receiving pay/stipend for the summer will need to fill out a tax form.
Equipment and Camp Property
- All staff members are responsible for taking great care of all equipment and camp property as
well as nurturing concern and respect for property among campers – we expect all camp
property to be kept tidy.
- No graffiti or any other sort of vandalism.
- If you spot something that needs repair, notify the Camp Director who will notify the Site
- Power tools and equipment (tractors, lawnmowers, trimmers, drills, chainsaws, etc.) will only
be used by authorized staff .
- No staff members are to enter the maintenance shed without specific permission from the Site
Supervisor. Campers are never allowed in the shed.
- Staff are not allowed to drive camp vehicles.
- Please ask the camp director before driving your own vehicle around the property.

Firearms, Fireworks and Weapons
Staff and campers are not allowed to have guns, fireworks, firearms or weapons of any kind on
camp property or while working for the camp.

Gratuities and Tips
Staff members are not permitted to accept gratuities from parents, campers or guests and
should politely refuse if offered. Suggest that the person offering the gratuity make a donation
to the Camp instead.

- Mail will be picked up and delivered daily at the main mail box. The Site Supervisor, Site
Manager, Camp Director and Program Directors are the only people authorized to remove the
mail from the mail box. The Program Directors are responsible for distribution of the mail to
campers and staff.
- Stamps are available in the camp store. Paper and pens are in the unit box and envelopes can
be picked up from the main office if needed.
- Outgoing mail should be given to the program directors.
- Instruct others to send mail and packages to you addressed as follows:
         ATTN: Your Name, STAFF
         Camp Wilmot
         5 Whites Pond Road
         Wilmot, NH 03287

- Those wishing to contact a staff member may call the office at (603) 768-3350 and leave a
message. Messages will be delivered daily.
-Use of the office phone by anyone other than the Camp Director is subject to the Camp
Director’s discretion.
- Cell phones should only be used out of sight of campers. No camper (or CIT) should have a cell
phone with them. (see the technology policy)

Camp Store
Everyone must deposit money or pay cash at the store to make purchases. There will be NO
credit – No exceptions. Checks will be accepted to open accounts.

Laundry facilities are located in the basement of the farm house. Preference for laundry is first
given to the Infirmary Coordinator and Head Cook for camp laundry needs or for any soiled
bedding from a camper (counselors should alert the program directors in this situation and they
will handle the removal and washing of the bedding).
- Preference will be given to staff that remain at camp longer than a week.
- CITs and campers staying for more than one week may be given special privileges to use
laundry – according to the Camp Director.
- There is no charge for using the machines or for detergent.
- If you go to load your laundry and discover a previous load has finished but has not yet been
transferred to the dryer, then please put the wet clothes into the laundry basket provided
(rather than leaving someone’s clothes on the washing machine or on the floor), then note
whose laundry it is and alert them that their laundry is ready for the dryer (or if you are able to,
then you can transfer the laundry to the dryer for them, and then just let them know where to
find their clothes).
- Consider when you will do your laundry during the week if possible, rather than waiting for
Saturday which is the busiest day for laundry.
- At all times – PLEASE exercise patience with others in regards to laundry. Remember we
should treat each other with love and respect and everyone’s laundry need is to be respected.

Lake Use
- No staff member, even lifeguards, can ever swim or boat alone! Staff may swim at the
waterfront even after it has been closed; provided each swimmer is accompanied by a lifeguard
and that the Waterfront Director and Camp Director have been informed of who will be
swimming. This is a privilege available only during daylight hours. The ratio of lifeguard to staff
person is 1 to 1 when both are swimming or boating after hours. All waterfront rules must be
adhered to.
- All staff (program and site related) must honor the hours set by the Waterfront Director.
- If a staff member has demonstrated sufficient swimming ability, he or she may swim outside
the contained areas as long as the lifeguard on duty has been notified and granted permission to
do so. However, the number of swimmers should not exceed two besides the lifeguard. It will
be allowed only if not distracting to the lifeguard. Staff should not swim outside the swim area
when campers are present
- Use of the waterfront or a watercraft without the permission of the Waterfront Director is
- Please see the waterfront manual for more information.

- All staff wishing to have visitors must request permission from the Camp Director.
- Visitors must check in at the camp office upon arrival.
- Visitors should be escorted at all times unless otherwise approved by the Camp Director.
-Visitors staying overnight will need to enrol as site residents to comply with insurance policies.
- Visitors may stay for meals if a request is made in advance. Visitors must pay in advance for
the meal, as to be determined by the Camp Director.

Unidentified Persons on Camp Property
Staff will report any people or vehicles that they do not recognize on camp property to the
directors. They will then question the unidentified person. Campers and staff should not be in
the area of such a person or vehicle.

Vehicles Owned By Staff
- Staff bringing a car to camp must provide their license plate numbers and make of the vehicle
for our files.
- Campers (including CITs) are not allowed in staff vehicles unless approved by the Camp
Director or Infirmary Coordinator for medical reasons or emergencies.
- Cars should remain in grass parking by the camp store and not be used to drive around site
while campers are present.

- All staff will be asked to fill out an evaluation of the camp and summer program after the
summer season closes.
- The Camp Director and Program Directors will provide written evaluations of their staff at the
close of camp to be put in each staff member’s file.

Special Circumstances
- At the conclusion of camp, all campers will be released to their guardians (as indicated on their
health form). If there is any question as to the state of the guardian upon arrival to camp (i.e.
suspected intoxication, potentially violent of abusive), camp staff will contact the Camp Director
immediately, and under direction of the Camp Director will engage directly with the guardian
and ascertain the situation and take every precaution to deliver the camper into the safest
situation possible. The camp retains the right to retain custody of the child if suspicion of an
inadequate safe state of the guardian exists. In such cases, the camp may contact authorities
and/or alternative guardian(s) listed.
- In the case of a need for the early dismissal of a camper due to special circumstances or broken
rules (as listed), parents/guardians will be contacted by the Camp Director and/or Program
Directors. The camp registration fee is non-refundable for early dismissal, unless in the case of
special circumstance. In the case of violation of laws, camp may contact relevant authorities in
addition to guardians.
- In the case of special food and dietary restrictions for campers/staff, the Camp Director must
be contacted prior to camp, in order to make the appropriate plans with the Head Cook. Camp
will always provide a vegetarian option for campers, and will do what is can to meet the needs
of special dietary restrictions – within its limits. If the camp is not able to provide for certain
cases, campers will be informed of such in advance of camp, and may mean a camper will not be
able to attend camp. Camp is not responsible for making individual meals for specific campers
unless for medical reasons and with full agreement with Head Cook and Camp Director prior to

Technology Policy
As we desire to preserve the natural setting of Camp Wilmot, as a place to “unplug” from the
daily demands of our work and school – Camp Wilmot has the following technology policy:
- Campers and CITs can not bring or use cell phones, DVD players, CD or mp3 players or
electronic devices. All such devices will be collected by staff and safely locked up for the week
and given back at the end of camp.
- Staff may use a cell phones during their break times, but can not use them in sight of campers,
or in cabins (unless in case of emergency).

Cabin Preparation
It is the responsibility of the counselors assigned to cabins to ensure the cabin is arranged in a
specific way to meet fire, safety and health codes.
- Be sure that adequate cross ventilation is maintained.
- Arrange beds so that there is at least 30 inches between the sides of the beds and at least six
feet between the heads of sleepers.
- Be sure that adequate space is provided for freedom of movement, especially for those using
wheelchairs, walkers or crutches.

Camper Covenant
           Our goal is to keep everyone safe and have a great week!

     Walk on the trails and roads – RUN in the field!
     Leave nature as you find it – rocks and sticks stay on the ground and
      treat animals with respect
     Use appropriate language
     Stay positive
     Respect each other’s stuff
     Respect each other
     Respect our surroundings – keep the cabin clean and leave it as you
      found it on the first day
     Pick up trash
     Respect ourselves – stay safe and clean
     Boys in boys’ cabins and girls in girls’ cabins only
     Use campfire safety
     Counselor must know where you are at all times
     Be on time to activities and check in with the counselor
     Keep water play out of the cabins.
     Flashlights pointed at the ground
     Bug spray – be careful where you spray it so that you don’t get it in
      someone’s eyes – spray outdoors only.
     Keep food in the unit boxes.

                          Pack Your Bags Offences
    Alcohol, drugs, tobacco products, weapons and fireworks are
       prohibited – you will be sent home if they are in your possession.
    Cohabitation and public nudity are not permitted on site
    Stealing is not permitted
Fighting is not permitted

Age Group Characteristics
              Elementaries                    Juniors                         Seniors
                 nd   th                    th   th
               2 -5 Grade                 6 -8 Grade                     th
                                                                        9 -12th Grade
               6-11 years old            11-14 years old               14-17 years old
                                                        th   th
 Physical    - Small, short          - Big differences 6 -8       - Taller
             - Bedwetting            grade                        - Body/Facial hair
             - Has lots of energy    - Girls taller than boys     - Hygiene oriented
             - Need naps/rest        - Puberty                    - Coordinated
             - Lacks motor skills    - Wet Dreams                 - Sex
             - Needs help with       - Might still bed wet
             hygiene                 - Clumsy

             - Fears (dark, bugs,    - May have low self          - “Knows everything”
             etc.)                   esteem                       - Idealistic
 Mental      - Concerned with        - Can read between the       - Has in depth conversations
             what is fair/unfair     lines                        - Applies concepts
             - Likes books read to   - May have fears             - Thinks they are invincible
             them                    - Can start a “real”         - Aware of the world
             - Literal thinking      conversation                 - Thinks about sex
             - Accustomed to         - Conceptual thinking
Emotional    - Clingy                - Peer pressure              - Physical attractions
             - Homesick              - Doesn’t want to be         - Forming own image
             - Doesn’t understand    different                    - Wants to be treated as an
             sarcasm                 - Image oriented             adult
             - Tells on others       - Interested in              - Wants to be accepted
             - Temper tantrums       relationships                - Loves to gossip
             - Will “stew”           - Cliquey                    - May be carrying baggage
             - Easily distracted     - Low self esteem            - Wants respect
                                     - Wants to be accepted       - Wants to be trusted
                                     - Will test boundaries       - Low self esteem
                                                                  - Sexual emotions
 Spiritual   - Knows what            - Begins to question         - Exploring
             parents told them       - Begins to rebel            - Questioning
             - Knows some Bible      - Starts understanding       - Forming own opinions
             stories                 concepts                     - How does this relate to
             - Confused by           - Sponge for information     me?
             concepts                                             - Draws from real world
                              Sensitive Issues Policy
It is more than likely that at some point your campers will talk about drugs,
alcohol, sex, divorce, sexuality etc. For older youth these are very real
issues and they may look to you for answers. If the conversation is being
conducted in a sensitive and appropriate manor these can be very positive
and helpful discussions. Never force your point of view on the campers or
judge them for the things they say. Be aware of campers saying things to
impress their peers and make sure the conversation doesn’t take this
direction. It is sensible to record notes from your conversation afterwards
and report this to the program director. If possible try and have at least 2
members of staff present during sensitive discussions.

There are many different causes of homesickness. It is important for us to
understand these reasons in order for us to help campers to overcome it.

Possible Causes
    Parents who tell a camper that they should be homesick because
      they are actually “child-sick”
    Lack of Experience - a camper may have never been away from their
      family overnight.
    Living with others - They may be an only child and not used to
      washing or dressing next to others.
    Change of Environment - Some campers have never been in the
      outdoors and are not used to the quietness of camp.
    Its Contagious - Seeing one camper homesick may have a knock on

How to handle Homesickness
Never tell a camper that they can call home as this can often make them
feel more homesick. Instead suggest they write a letter home. Talk to the
camper about their feelings and reassure them that it is perfectly normal.
Set achievable goals with the camper e.g. make it to breakfast without
crying. Sometimes it can help to give the camper extra responsibilities e.g.
hold a clipboard. Making the camper feel important and loved is the best
thing you can do to make them feel at home.

Often campers will say the have a sore stomach etc. These may be genuine
feelings caused by the homesickness. Be sensitive to this and follow the
procedures above.

                           Behavior Management
Discipline should never be thought of in terms of punishment. The purpose should
always be to help a camper behave in ways that are safer and socially more accepted.
Discipline problems usually occur when the following basic emotional needs are not
being met:
     The need for the satisfaction that comes from achievement.
     The need for acceptance and understanding.
     The need for recognition.
     The need to feel something through the senses.
Meeting these needs helps prevent, as well as end, many disciplinary problems.

Every behavior is a choice and it is your challenge to teach the campers that they are in
control of their actions. Each choice has a consequence, some are good and some are
not. Your goal is to help your campers choose good actions over bad actions by
processing through the bad choices they sometimes make to guide them toward better
choices in the future. You should aim to teach campers problem solving techniques that
will help them deal with situations that arise.

If the behavior problem is constant and flagrantly breaks camp rules, then help should
be sought. Speak with the Program Directors about the problem. They will process with
the camper as well and work to find a suitable consequence for the behavior. The
camper will be warned that continued negative actions could result in going home early.
Should the behavior continue after this, the Camp Director will call the camper’s parents
whereby the possibility of the camper going home early will be discussed. Removal
from camp, is the final step after much discussion and counseling or it might be
immediate if the offence is very serious

   -   Never hit a child! – You can block a child from fighting another child by
       redirecting them – but do not put your hands on the child to block them.
   -   Never use meals as a punishment (this is a form of abuse).
   -   Never use foul language.
   -   Never belittle – Focus on liking the child, but not the behavior.
   -   Never be too proud to apologize if you over-react or prove to be wrong. This will
       help the camper look past your mistake and know you sincerely care.

                                Abuse Awareness
1.   Physical Abuse: Bodily harm inflicted on a child causing physical injury.
     Ways it can happen at camp
     Hitting, rough play, wrestling in the cabins, aggressive physical threats.
     Alternatives to this
     Set ground rules, plan through the transitions, keep the campers busy especially during
     down time, be watchful, prevent or stop behaviors.

2.   Emotional Abuse: Verbal assault or emotional mistreatment of a child that causes a
     child to feel worthless, unwanted or unloved.
     Ways it can happen at camp
     Taunting, teasing, yelling at the child, being sarcastic/put downs, verbally threatening,
     humiliating, abandoning or ignoring the camper.
     Alternatives to this
     Set positive tone, establish ground rules on the first day, model appropriate behavior,
     listen to them and take the campers seriously, if you find yourself loosing control or
     getting angry - pass it on to another counselor or director, count to 10 or walk away,
     talk with your director to process these events and intervene as needed.

3.   Sexual Abuse: Touching a child in a sexual way, using inappropriate sexual language or
     coercing a child to perform some sexual activity.
     Ways it can happen at camp
     Inappropriate subjects, showing/taking inappropriate pictures, discussions about sex,
     sexual activity/public displays of affection, sexual harassment.
     Alternatives to this
     Understand and recognize that everyone has a comfort zone. Be aware of this and
     respect their right for space and privacy.

4.   Neglect: Failure to provide a child’s basic needs (i.e. nutrition, medical care)
     Ways it can happen at camp
     Insect bites/lice, forgetting their medication, severe sunburns (not preventing it), denial
     of food and water, not allowing them to clean/wash up, preventing them from
     receiving proper medical care.
     Alternatives to this
     Plan ahead, make time to get water, remember to send campers for medicine, have the
     campers put on bug spray and sunscreen before activities, encourage them to clean -
     have them catch you brushing your teeth, if someone gets hurt, make sure they get
     proper medical attention.

            If you suspect a camper has been abused…
If you have reason to believe that a child has been abused then you are required by law
  to report it. As camp staff we must take very seriously our responsibility to fight the
                                    abuse of children.

      Remain calm - Understand that you will be thinking faster than you can speak out of
       concern for your camper. Typically the camper will need help sorting his/her thoughts.
       Stay calm and take your time. Remember the camper is now safe with you. From here,
       you have time to listen.
      Listen - The camper obviously has entrusted you with something very personal. Now
       it’s your turn to listen to them. Try your best to actively listen to them. If you find
       yourself talking a lot, take a breath and relax. Your job is to gather information and
       understand the camper’s needs, not talk constantly.
      Never agree to keep silent - A camper may want to tell you a “secret”, but only if you
       promise not to tell anyone. Never agree to this. If you discover that a camper is being
       abused, you must report it. If you make a promise to them and then break it, they will
       feel betrayed. If it comes up, you can say:
              “I promise not to tell any of the other campers, but I can’t promise not to tell
              anyone. If I should have to share this with someone else I will tell you who I
              am speaking with and you can be there when I tell them, if you would like…”
      Affirm them - You may be the first person they tell. If so, they may be blaming
       themselves for others’ actions. Make sure you let them know it’s not their fault.
      Do not give advice - The camper may ask your opinion. This is a difficult situation.
       While you may feel overly emotional, you need to remain objective. Try to tell them
       that they made a good choice by telling you. Also try to organize their thoughts but do
       not give them open advice.
      Report it to a director - Tell someone immediately. The camp is obligated to report
       the abuse and the sooner the authorities know about it, the better.
      Write down everything you remember – After the discussion with the camper,
       and as soon as you are free to do so, write down everything you can remember
       about the conversation. Write down everything both you and the camper said.
       These little details may turn out to be significant.
      Recognize your own needs - Listening to your campers’ experiences can be taxing.
       Make sure you take time to debrief the situation with your director and recognize your
       own needs when providing care to others.

   The Breakdown of Safety: Abuse in Camp or at Home
Physical abuse (hitting campers), emotional abuse (deriding, criticizing, sarcasm,
embarrassing campers), and sexual abuse (inappropriate touching of campers or
inappropriate talking about sexual matters to give pleasure or a sense of power to the staff
member) are evidence of a major breakdown in the climate of safety for campers and are
offender behaviors. We all must be on the lookout for the signs of abuse of power at all
times, and report even the slightest suspicion to your age group director.
Good Touch/Bad Touch : One way to help campers feel comfortable is to wait until they
initiate touching, cuddling, or hugging. Even in these cases under no circumstances should
you touch children on the buttocks or genitals.

Sarcasm : Jokes at camper expense are not conducive to a safe climate for campers. As
such, we don't tell ghost (scary) stories at camp - out of respect for camper comfort. Also,
we never make campers the object of a joke (remember, "no discount.")
Knowledge of Abuse : By law, it is the responsibility of the staff person who suspects that
abuse has occurred (or is occurring) at camp or at home to report it to Youth and Family
Services (DYFS). So if you suspect something, share this with the directors or supervisor

                                    Active Listening

How to Listen Actively
   -   Pay attention to the person – If they feel you are not focusing on them, they will
       not open up to you.
   -   Create a pleasant body image – Keep eye contact, lean towards the person, face
       your body towards them, relax, and keep an open posture.
   -   Practice reflecting – Demonstrate that you are receiving their message by
       restating what you’ve heard in your own words. If you’re receiving the message
       wrong, they’ll let you know.
   -   Ask for clarification – If you don’t understand something, let them know. Ask
       them to elaborate to help you understand better.
   -   Limit your own talking – God gave us two ears and one mouth so we should
       listen twice as much as we talk!
   -   Keep the focus on the person talking – Interjecting your own stories or personal
       opinions and judgements takes the attention away from the person talking. It is
       their time to speak.
   -   Wait until they finish – By interrupting a person you may miss out on an
       important piece of information. Wait until you are positive they have finished
       talking before interjecting your own thoughts.
   -   Silence is okay – Silence gives the speaker time to think things over. Resist the
       urge to fill the silence.

Understanding Non-Verbal Behavior…
As a counselor, you often need to read between the lines. One of the most common
problems a camper will tell you is that they feel sick or that their stomach hurts. 95% of
the time, they are homesick or uncomfortable with the present activity. 5% of the time,
they have a stomachache. It is important to get to the root of the trouble. Quite often
this means asking the camper numerous questions. As you approach the camper to talk
observe the speaker’s body language:
    - If they are facing away from you, they may not be ready to talk. Give them time,
       just stay with them and let them know you are there to listen and help in any
       way you can.
    - If they are facing towards you, but are in a closed posture (arms crossed, head
       down, tight facial expression) they are probably upset about something – let
       them know you are there to listen.
    - Campers who are facing you, and are open, feel comfortable talking to you.
Tell Me More…
   -   Sometimes it’s difficult to get a child to talk to you or to keep them talking.
       Think back to when you were younger, did you ever have a conversation with
       your mom or dad that went something like this: “What did you do in school
       today?” “Nothing.” “Where are you going?” “Out.” “When will you be back?”
   -   Sometimes you have to keep on asking a child questions in order to get them to
       talk to you. A simple technique you can use to help someone open up to you,
       learn more about a particular topic, or to keep a camper talking is to say “Tell me
       more about that…”
   -   Once a camper understands that you truly want to hear what they have to say,
       you’ll have a tough time getting them to stop talking!

In your conversations with campers it is very important that you remain professional. A
counselor should NEVER discuss with any camper (including CITs) their personal life (this
includes talking about other camp staff, your boyfriend/girlfriend, how you socialize
outside of camp, etc.). Our job is to focus on the campers. When we allow the campers
to focus on us instead we have cheated the camper. Camp is not about making us feel
good or telling our stories – it’s about caring for the campers!

Remember to keep your conversations with other staff strictly professional in front of
the campers. Save more personal conversations for your break time or the weekend.

                                 Parallel Processing
Your campers will look to you as a role model. They will be watching you all the time.
They’ll see how you speak, dress, eat, react to and interact with others and any behavior
you exhibit. Your campers will mimic all you do. Therefore, it is very important that you
set a good example since if you are on your best behavior then they will be too. A few
things to check yourself on:
    - Appropriate Language – Don’t swear or talk about things you wouldn’t want a
        camper talking about.
    - Enthusiasm – Be excited to do everything! If you are excited about jumping into
        the pond early in the morning for polar bear swim, then your kids will be too.
    - Clothing – Make sure you are dressed appropriately for the weather. Put on
        those rain jackets.
    - Remember sunblock and bugspray

                                  Check-in Day!
12:30pm – Lunch in dining hall/staff gathering
    Get unit list and camper information
    Go over schedules/projects for the week
    Pray as a team
1:30pm – Move into cabins
    Set up cabin to greet campers
    Plan icebreakers with your CIT
2pm – Camper registration (counselor/CITs in cabins)
    Check-in – cabin assignment, pay balance due and turn in permission slips
    Camp store deposits
    Bring luggage to drop off
    Turn in health form, medications and have a brief health check with the nurse.
    Go to the cabins, pick up luggage from drop off point, settle into cabin and
      prepare for swim check
    Swim check at the pond
5pm – Covenants and icebreakers at the cabin
    Do icebreakers and the covenant once all campers arrive.
    If you are missing campers by 5:30pm, they might be no-shows. The directors
      will let you know if a camper is not coming.
6pm – Dinner – Welcome to Camp Wilmot
                                   Check-Out Day
     Each cabin is assigned an additional camp location to clean up.
     Pack away all clothing, towels, bibles, bathing suits, toiletry items and all other
      belongings. (don’t forget to check the unit box) Make sure everything fits into
      bags (sneakers, books or other loose items will inevitably be left behind and
      we’ll have lots of lost and found)
     Place all luggage and your unit box outside of your cabin for the trucks to bring it
      down to the parking area (if inclement weather, then put the luggage in a pile
      just inside your cabin door)
     Before leaving the cabin, check that all trash (inside and outside) has been placed
      in the main trash can outside and the cabin floor has been swept.
     Everyone then returns to the dining hall by 3:45pm for our closing worship.
      Parents will arrive and join us in worship at 4pm. Campers should stay with their
      cabin group until after worship.
     Following worship, parents, guardians or drivers (as designated by the camper’s
      parent or guardian in writing) must SIGN OUT their campers with a program
      director before campers are allowed to leave the dining hall. Counselors need to
      stay with their campers in the dining hall until after all have been picked up.
     Change from the camp store and medications will be returned at checkout.
     Following the departure of the campers, staff will be sent out in cleaning teams
      to clean the cabins and restock toilet paper etc.
     At 6pm all staff will eat together and then everyone is officially on break from

                                     Meet and Greet
      Hints for a great start with your camper and his/her parents:
          Stand Up – As soon as you see your camper and his/her parents approaching,
              get up and begin walking toward them. This will show you are attentive and
              aware of what is going on.
          Smile – First impressions are important and it is said that smiles are contagious.
              Once you smile, the camper will be put at ease and will start to feel welcome.
          Say Hello to the Camper First – The camper needs to know that he/she is
              important to you and the one you want to welcome the most. If the camper is
              smaller than you are, then lean over to the camper’s level as you greet him/her.
              This makes it less intimidating for the camper. Make eye contact as you say
              “Hello, my name is ________” – if the camper doesn’t respond, then ask for
              his/her name.
          Then, say Hello to the Parents – After you greet the camper, smile and make eye
              contact with the adults. Perhaps even a handshake will be called for. You might
              also want to say your name again in case the parents didn’t already catch it. This
              will also help to refresh the camper’s memory as well.
          Introduce – Help the camper start to meet other campers in the group.
          Questions – While the camper is getting settled, find out if there is anything
              important you might need to know. Is this the camper’s first time at camp? Do
              they have any allergies or other serious concerns?
          Goodbye – As you say goodbye to the parents, remind them that closing worship
              is at 4pm on Friday. Make sure when the parents leave, you keep the camper
              involved in conversation and occupied (especially if the camper seems upset).

                                 10 Keys to Small Group Leadership

1.           Plan what you are going to do in advance.
2.           Involve campers in your discussions.
3.           Change the activity every 10 minutes. Even changing where you are sitting will
             be enough to keep them interested.
4.           Ask questions that allow the campers to give an answer which can be developed
             on rather than yes or no questions.
5.           Be flexible. Change your plans to meet the needs of your specific group.
6.           Include everyone. Some campers may not want to participate but make sure
             they are given the opportunity.
7.           Know what you can expect for each age group (read the age group
8.           It’s ok to admit you don’t know an answer. Offer to find out the answer from
             someone else.
9.           Allow campers to take turns leading activities in your group. Let them know
             ahead of time so that they can prepare.
10.          Be comfortable with silence. Allow campers time to think about an answer if
             nobody speaks after about 30 seconds, try to rephrase the question but don’t
             rush to move on.

                                 Spiritual Safety
What does it mean to be spiritually safe?
When a parent or guardian sends a camper to Camp Wilmot, they have expectations
that the camper will not be forced into someone else’s faith practices, but that they will
be encouraged to grow in their own faith practices that have been set out for them by
their parents.

At camp, many campers experience the safety of being able to speak about their
personal relationship with Jesus Christ for the first time. For many campers, an open
discussion about religion is a new experience altogether. As a staff member, it’s up to
you to help campers feel comfortable and safe when engaging in such a discussion.

It is important to remember that:
   -   We are not here to save souls – we leave that awesome responsibility to God.
   -   We are not here to convert someone from one religious belief to another – we
       leave that to evangelism committees and pastors of local churches.
   -   We are not about evangelism and conversion – this needs serious follow up and
       involves a significant amount of time, which we simply do not have in a week of

We ARE here to:
   -   Share our faith.
   -   Help to clarify questions that may come up in a safe environment at the camp.
   -   Help others feel comfortable talking about and exploring their beliefs.

What can I do as a staff member?
You have a cool opportunity in store for you to share your faith with others and live the
example of a Christian life. You should never feel intimidated because you are not
alone. It is okay to say, “I don’t know” when faced with a tough question you don’t
know the answer to. Ask other counselors, the Program Directors, the Camp Director or
the Chaplain for support and help whenever needed.

       Each cabin is assigned one day to set the tables for all three meals. This
        cabin will arrive 15 minutes before the meals. The Assistant Cook will direct
        you which silverware is needed for the meal.
       The kitchen helper will ring the bell when it’s time to enter the dining hall.
       Once all the campers and staff are in the dining hall, grace will be sung. This
        is coordinated by the CIT Director or the Program Director. No one should
        eat until after the grace is finished. Late arrivals may be asked to sing a
        blessing as a solo!
       Cabins sit together at assigned tables with their counselors. Tables are called
        to the buffet line by the program director.
       After the meal and announcements, two hoppers from each cabin clear the
        tables - returning extra food to the counter, putting the flatware in the
        appropriate bins, scraping extra food from the dishes (in the compost bin as
        appropriate) and then stacking the dishes in the window of the dish pit.
       After tables are clear, the program director will dismiss cabins from the
        dining hall. The cabin setting up tables will stay behind to wipe down tables
        and sweep the dining hall after each meal.

                               Kitchen rules

   Only the Head Cook and kitchen staff are allowed in the camp kitchen, dish
    washing room or behind the food serving counter.
   Those serving the campers and mingling among the tables should be friendly,
    helpful, polite and caring. If this is not the case, notify the Head Cook and Camp
    Director. Any questions regarding the kitchen should be directed to the Head
   Lids are to be kept on the trash cans inside the dining hall and barn.
   Hats must be worn by staff when in the kitchen, dish washing room or behind
    the food serving counter.

                     Environmental Stewardship
It is clear to us as Christians that God has created this Earth. As humans we
have been placed uniquely within this Creation as caretakers and stewards
of what God has given freely. Therefore, here at Camp Wilmot we desire to
live faithfully and intentionally as stewards of the Earth. We recently
received a “Green Leaf Seal” which is awarded to camps who are taking
steps to minimize their impact on the environment and to educate those
who use the site. In this light, we want to live by the following basic

      Reuse & Recycle – let’s be creative in how we use our limited and precious
       material resources. Let’s encourage one another to reuse as much as we can,
       and recycle that which we can (all paper, bottles, cans, all colors of glass, metals,
       and plastics). All recyclables can be placed in appropriately marked bins in the
       dining hall and kitchen. Let’s be sure to compost what leftover food we can.
      Reduce – let’s attempt to reduce our ecological “footprint” by reducing our
       waste, reducing our electricity use (turn off that switch!), carpooling whenever
       possible when going into town (reducing our fuel use), reducing our water use
       (encourage short showers – and not every day/certainly not more than once a
       day), and taking only the amount of food we plan to eat at meals (seconds are
       always welcomed – but be sure you can finish your firsts first!) Clearly, as
       stewards, we cannot tolerate any defacing property or natural habitat on camp
       property. Please instruct campers to refrain from removing or damaging any
       plant or animal wildlife.
      Redefine – let’s help kids take a new look at the natural world and see the hand
       of the Creator behind it all. Teach kids to see the beauty in trees, sunsets, frogs
       and yes, even spiders! Let’s help kids see they are to be stewards of our planet
       and thus avoid harmful practices (cutting down trees for no reason, killing
       insects or animals unnecessarily, etc.), and work towards environmentally
       friendly alternatives (in their week at camp as well as their lives back home).
      Rejoice – being environmental stewards is a joy. Let’s remember to have fun
       with this and remember why we are doing it, and to Whom we are doing it for.
       Rejoice in the Lord always; and again I say rejoice! Philippians 4:4

The Waterfront Director has the authority at the waterfront to station lifeguards and to
determine if boating or other activities will be offered. Boating and canoeing for
campers will only be permitted under qualified supervision. Lifeguards will have a
lifeguard certification and be at least 16 years of age. There must be one lifeguard for
every 25 swimmers, and one lookout (at least 16 years of age) for every 10 participants.

       Lifeguards have 100% authority!
       No running on the dock
       Swimmers must take the swim test before swimming in the deep end
       Swimming is allowed ONLY when a lifeguard is present and ONLY within the
        roped off swimming areas:
            o Inside the docks is for non-swimmers
            o Deep area is for campers who have passed the swimming test
       Diving is permitted only at the dock – NO BACK FLIPS
       No jumping on people, pushing people in, or chicken fights!
       Boating rules:
       o Life preservers must always be worn while in a boat, by EVERYONE
       o Ramming or standing in any boat is forbidden. Boats and canoes should be
           used with concern for both the craft itself and the people involved.
       o You must stay in the boat – until returning to the dock area.
       o Each boat has restrictions as to the number of people allowed in it. The limits
           are as follows: kayak (1), aluminium canoes (3), rowboats (2)
       o No one uses boats or canoes without the permission of the Waterfront
           Director or without a lifeguard on the raft in the center of the lake.
       o Watercrafts are not to be used outside the area that can be seen by
           waterfront staff.
       Only waterfront staff are allowed in the boathouse
       Only waterfront staff are allowed to use the air horn, and then only for
        emergencies or emergency drills.
       A specific procedure (to be explained by the Waterfront Director) is used to
        know who is in and who is out of the water (Buddy Checks!) There will be regular
        intervals of checking the attendance to ensure that there are no missing
        campers. If a camper is missing, assist in clearing the waterfront, taking all the
        campers to the flagpole area. Specific search procedures will be administered by
        the staff (some counselors may be asked to assist if necessary).
       Take all belongings with you when you leave the pond.
       Get wet, be safe and HAVE FUN!!!!

                                Medical Services

The Infirmary is located in Asper-Inn and is under the supervision of the Infirmary
Coordinator. The nurse is on call at all times for emergencies. If unable to find the
nurse, look for the program directors or the Camp Director for assistance.

All camper and staff medication must be dispensed by the nurse, unless special
permission is given by the Camp Director and Camp Nurse for medication to be kept
elsewhere. Medications must not be accessible to campers at any time.

Sick Campers or Staff
A bed is reserved in the infirmary for campers or staff who must be kept isolated. At
least one staff person will stay with campers in the sickbay. The Camp Nurse will notify
the Camp Director if a camper needs supervision in the infirmary so that arrangements
can be made to provide staff coverage when the Camp Nurse must leave (i.e. – meals
and break)

Incident and Accident Reports
Counselors and staff need to complete an incident report on themselves or any camper
under their care who may have been physically injured, no matter how minor the injury
may seem at the time. Complete the form and return it to the Camp Office via the
Program Directors. All staff must also complete an accident report if they themselves
are injured in any way. (this provides the necessary documentation within the required
time restraints in case a worker’s compensation claim needs to be pursued later.) You
can get this form from and need to return it to the Camp Director.

* Please also complete incident reports for any physical fighting between campers or
any other serious behavior problem where another child could have been hurt.

                         Unscheduled Camp Closings

In the event that a situation arises that necessitates an unscheduled closing
of camp, it is important that we keep our campers calm, safe and
accounted for until a time at which parents or guardians can pick them up
from camp. Your role as counselor doesn’t change from under normal
circumstances. Continue to care for your campers and reassure them.

Parental Contact
Behind the scenes, this is what will happen in order to facilitate an orderly camper pick-
up process:
    One staff member will be receiving calls on the main office line, answering
       questions and providing information regarding the pick-up process.

      The director will provide an informational “script” for staff members to use while
       receiving/making phone calls.

Early Dismissal Process
As long as there is no immediate danger to the camp property, the early dismissal
process will look like this:
     A time frame for camper pick-ups will be established.
     Campers and counselors will gather in the dining hall.
     Parents will park by the tot-lot to pick up their children.
     Campers who cannot be picked up during the established time will remain at
       camp under our care until the next scheduled pick-up time.

If Evacuation Off-Site is Necessary
If the camp property needs to be evacuated, the Camp Director will inform staff
members how that process will occur. Typically, we would evacuate to a nearby church,
unless otherwise directed by emergency personnel. Again, parents would be contacted
and time frames established for parents to pick-up their children.

         Waterfront and Camp-Wide Emergency Procedures
Waterfront Emergency Procedures
1. Give three air horn blasts to notify camp there is a waterfront emergency, as well as
to clear the waterfront. Follow this by calling the nurse/directors on the walkie-talkie.
     - The Waterfront Director or authorized staff member should call 911 for
        Paramedic help.
     - All staff certified in Emergency Water Rescue should go to the waterfront. The
        additional lifeguards, counselors, and staff should focus on clearing the water of
        all other swimmers. All campers, whether already at the waterfront or not, are
        to report to the flag pole so that counselors can verify who, if anyone, is missing.
        It is critical that all campers and counselors stay in the assigned area until the all
        clear is given. This prevents having to search for additional campers and
        prevents anyone from getting in the way of rescue vehicles.
2. A Search and Rescue Team will be organized by the Waterfront Director. The
Infirmary Coordinator will assist the Waterfront Director in the rescue procedure.
3. A staff person instructed by the Infirmary Coordinator will go to the infirmary and get
the victim’s Medical Record and other specific forms that should accompany the victim
in need of medical services.
4. The Infirmary Coordinator will go with the victim in the ambulance or emergency
vehicle to New London. If the camp vehicle is being used to transport the victim, call the
New Hampshire State Police at 526-2646 and the New London Hospital at 526-2911 to
notify them that a medical emergency is in progress.
5. At the signal of all being clear, the Camp Director, with the assistance of the Program
Directors and staff will account for everyone, deal with the incident, talk, pray and
restart the camping program.

All Camp Search Procedures
1. If a camper is declared missing, one staff member will ring the dining hall bell
continuously. All campers, counselors and staff gather at the flagpole sitting with their
cabin groups so that the program directors can determine who is definitely missing.
2. Counselors ask their campers where they last saw the missing camper (i.e. a specific
location or a particular direction to which they were headed) and whether the missing
camper was upset about anything specific.
3. A Search and Rescue Team will be organized by the Program Directors.
4. A staff member will be appointed to call 526-2646 to report the incident in process
and to request emergency support (extra search teams, medical personnel, etc.)
Remain on the line throughout the incident unless authorized by the operator to end
the call. Utilize a walkie-talkie to keep yourself and the operator up to date.
5. All staff assigned specific duties in the all camp search will report to the Program
Directors. The Infirmary Coordinator will go to the parking lot to provide initial medical
support and to welcome rescue personnel. All campers and counselors not involved in
the search should go immediately into the dining hall and stay there until receiving a
report of all clear. This will insure no more campers go missing and everyone stays out
of the way of emergency vehicles.
6. A staff person instructed by the Infirmary Coordinator will go to the infirmary and get
the victim’s Medical Record and other specific forms that should accompany the victim
in need of medical services.
7. The Infirmary Coordinator or a Program Director will go with the victim in the
ambulance or emergency vehicle to New London. If the Camp vehicle is being used to
transport the victim, call the New Hampshire State Police at 526-2646 and the New
London Hospital at 526-2911 to notify them that a medical emergency is in progress.
8. At the signal of all being clear, the Camp Director, with the assistance of the Program
Directors and staff will account for everyone, deal with the incident, talk, pray and
restart the camping program.

The search process works as follows:
Once everyone has gathered, the training staff will get into their teams of two to begin
their search pattern. If an additional person is needed to complete a team, a counselor
or unassigned staff volunteer will be asked to assist.
- Five teams begin from the center of camp walking one of the following trails:
1. The Lake Trail by walking across the footbridge headed toward the lakeside fire area,
around the lake past the Hideaway, crossing over to the Service Road and down to the
center of camp.
2. The Service Road by starting from the center of camp, walking up the hill all the way
to the road at the back of the property, then back down the hill to the center of camp.
3. The Merit Trail by walking from the center of camp to the trail’s exit on to North
Wilmot Road, then down the road back to the center of camp.
4. The Outpost Trail by hiking over the footbridge by the lake cabins, past the Hideaway,
partially around the Lake Trail, then toward the Outpost. Walk through the Outpost to
the paved road, returning to camp by hiking the main roads (left at the road) to the
camp entrance and the center of camp.

- Two teams are transported by a Program Director in a pre-designated vehicle. They
will take a right out of the camp driveway, watching for the camper as the teams are
being taken to the points listed below. Once the teams are in position, the Program
Director will continue driving the periphery by driving to the North Wilmot
Congregational Church, then back down the main road to the camp entrance. The
hiking teams are assigned as follows:
1. The Outpost Trail by being dropped off at the road, entrance to the Outpost, hiking to
the Lake Trail, passing the Hideaway to the Service Road, then down the hill to the
center of camp.
2. The Service Road by being dropped off at the entrance on the road along the back of
the camp’s property.

One team will be transported by the Site Manager in a pre-designated vehicle. They will
take a left out of the camp drive. They will watch for the missing camper while taking
the team to the point as follows. The Site Manager will then travel the remainder of the
camps periphery (in reverse to the Program Director), returning to the camp entrance.
The hiking team is assigned as follows:
1. The Merit Trail by being dropped at the trails entrance off North Wilmot Road and
hiking back to the center of camp.

Two teams have been assigned to each trail. Their hiking patterns are to insure their
passing on the trail, search the trail twice, with one member of each team focusing on
just one side of the trail.

Each team will have a walkie-talkie. If the camper is found, radio the search team of
your whereabouts. If the camper is fine then you all should return to the dining hall. If
the camper needs medical assistance, then radio for the emergency medical personnel to
prepare and know where to find you. One member of the search team should stay with
the camper and reassure them while the other member comes back to the center of
camp to meet up with and bring the emergency medical personnel to assist. The dining
hall bell will ring twice once the runner has returned to the center of the camp with the
injury and location report. The bell signal will let the injured camper and team member
know that help is on the way. When the camper has been returned to center camp, the
dining hall bell will be rung continuously for two minutes to let all staff searching know
to return to the dining hall to meet up with the rest of the campers and staff.

Emergency Procedures
In case of a Minor Injury the person in charge should:
1. Render first aid, if certified, to the injured person as needed.
2. Dispatch a person immediately to report via walkie-talkie the accident to the
Infirmary Coordinator.
3. A camp vehicle can be sent to bring the injured person to the Infirmary or the person
can be taken to the Infirmary for treatment if they can move under their own power.

In case of a Major or more serious injury the person in charge should:

1. Potential Head, Neck or Back Injury – DO NOT MOVE THE PERSON unless it is
absolutely necessary for their immediate safety (i.e., chance of explosions, drowning or
falling debris).
2. Dispatch a person immediately to report via walkie-talkie the accident to the
Infirmary Coordinator.
3. Paramedic help will be summoned by calling 911. Request that someone in or near
the camp office makes the call.
4. The Infirmary Coordinator or a Program Director will go to the hospital with the
injured person. If the camp vehicle is being used for transportation (only if instructed to
do so by the dispatcher), the New Hampshire State Police at 526-2646 and the New
London Hospital at 526-2911 must be notified that a medical emergency is in progress.

Natural Disasters and Storms
1. When news of a tornado alert is received, the Administration or other staff will listen
for further weather information.
2. All staff members are to be informed of the “alert.”
3. When there is a serious warning for the area, a sustained alarm (bell and/or air horn)
will be sounded.
4. On hearing the sustained alarm, campers are to report to their counselors and go
immediately to a shelter (the farm house basement or to other shelter if unable to make
it to the house within reasonable safety) or to lie flat in a ditch or low area.
5. Each counselor is to account for every camper in their care.
6. Stay in the shelter until hearing an all-clear signal (dining hall bell).

1. Notify the Camp Director, program directors and Infirmary Coordinator immediately
via walkie-talkies.
2. Call 526-2646 to report the fire, even if you think it is not out of control.
3. The dining hall bell will be rung continuously and all camp will meet at the flag pole.
4. Each counselor is to account for every camper in their care.
5. If a fire in a cabin blocks the door as a safe exit, punch out any screen on the opposite
side of the cabin from the fire and crawl out. – BEWARE this may mean a huge first step

Fire Precautions
1. All cabins and living quarters are equipped with smoke alarms and each cabin area
has fire extinguishers located in red boxes on the front of cabins.
with local Fire Marshal’s regulations and the Surgeon General’s directive regarding
dangers of passive smoke. Smoking is not allowed anywhere on site.
3. NO OUTDOOR FIRES of any description may be kindled except as part of a scheduled
program activity and only in well defined fire sites.
4. Fire extinguishers are mounted in strategic places around camp. Familiarize yourself
with their locations.
5. Report any violation of these rules to the Camp Director.

Site Security
1. Periodic reviews of site security concerns are conducted by the Risk Management
Committee under the Camp Wilmot Board of Directors.
2. In case of an intrusion of unauthorized persons onto camp, counselors should
immediately notify the Camp Director and Program Directors via walkie-talkie. The
Program Directors will immediately contact the authorities. If campers are already in
their cabins (i.e. night time), counselors should keep campers inside the cabin with the
door latched until the Program Directors or the Camp Director gives the all clear.
Otherwise, counselors are responsible to account for all of their campers and to keep
them together in a secure place until hearing the all clear.

involved in an emergency, it is the responsibility of the Program Directors to notify the
parent or guardian, or to authorize someone else with first hand knowledge to do so.
Contact with parents will be as immediate as possible, especially in medical or missing
person emergencies. In these cases, the Infirmary Coordinator may be authorized to
make the call so additional information can be received.

       PROCEDURES FOR DEALING WITH THE MEDIA: If members of the media come
       to the camp to research a story about any alleged incidents, the Camp Director is
       the only person authorized to make any statements. All other staff, counselors,
       and campers are to have no comment and to direct the media to speak to the
       Camp Director. This is essential to prevent potential misinformation.


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