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THE INSTITUTE OF CHARTERED ACCOUNTANTS OF INDIA NEW DELHI (�ICAI�) by Z5HN4T6E

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									   THE INSTITUTE OF CHARTERED ACCOUNTANTS OF INDIA NEW
                       DELHI (“ICAI”)




                                   Tender

                                      For



 Supply of Laptop, Servers, Server Ram, Printers and Oracle Software at ICAI
                        Bhawan, C-1, Sector -1, Noida

                Part – I (Technical & Commercial Conditions)


Name of Tenderer: ____________________________________________________

Address: _____________________________________________________________

      _______________________________________________________________




Date of Submission: _______________
                                     INDEX

                                     Part – I

                       Technical & Commercial Conditions
                        Description                                   Page Nos.

Notice Inviting Bid (Press)                                                3
Notice Inviting Bid (Website)                                              4
Section – I : Instructions to Bidders                                     6-9
Section – II : Eligibility Criteria                                      10,11
Section – III : General Conditions of Contract (GCC)                     12-15
Section – IV : Job Specification                                         16-18
Section – V : Submission of Information about the Tenderer               19-23



                                     PART-II

                                  Financial Bid
               Description                                   Page Nos.

Section – I : Schedule of Rates                               24-26




                                         2
                   NOTICE INVITING TENDERS (PRESS)


        THE INSTITUTE OF CHARTERED ACCOUNTANTS OF INDIA (ICAI)
         Head Office: ‘ICAI Bhawan’, Indraprastha Marg, New Delhi – 110002

    NOTICE INVITING TENDER FOR SUPPLY OF LAPTOP (HARDWARE&
           SOFTWARE), PRINTERS AND CONSUMABLE ITEMS


                                                                       Date: 2/8/2011

ICAI invites sealed tenders in two cover system from the registered and established firms
having experience in supply and maintenance of computer components for supply of laptop
(Hardware & Software), printers and consumable items at the ICAI’s Office at ICAI
Bhawan, C-1, Sector -1, Noida. The tender document can be downloaded from our
website www.icai.org upto 08.08.2011 and can be submitted upto 3.00 p.m. on
08.08.2011. Please refer our website for other relevant details.
                                                                                Sd/-

                                                                         Secretary, ICAI




                                           3
                     NOTICE INVITING TENDERS (Website)


          THE INSTITUTE OF CHARTERED ACCOUNTANTS OF INDIA (ICAI)
           Head Office: ‘ICAI Bhawan’, Indraprastha Marg, New Delhi - 110002


      NOTICE INVITING TENDER FOR SUPPLY OF LAPTOP (HARDWARE&
             SOFTWARE), PRINTERS AND CONSUMABLE ITEMS

     ICAI invites sealed tenders in two cover system from the registered and established firms
     having experience in supply and maintenance of computer components for supply of
     laptop (Hardware & Software), printers and consumable items at the ICAI’s Office at
     ICAI Bhawan, C-1, Sector -1, Noida.

  PLEASE SUBMIT ALL DOCUMENTS IN DUPLICATE / XEROX COPIES
  INCLUDING PART – I & PART – II.
1 Name of Job             Supply of laptop (Hardware & Software), printers and consumable
.                         items at the ICAI’s Office at ICAI Bhawan, C-1, Sector -1, Noida

2   Estimated cost of work     ` 70 lacs approximately
.
3   Period of completion
4   Availability of tender Tender Documents             can   be   downloaded     from    our    website
.   Documents              www.icai.org

5 Cost       of     tender Free of cost
. Documents
  (in duplicate)
6 Last date of submission 08.08.2011 upto 3.00 p.m.. The tender complete in all respect may be
. of tenders and address    sent to Head HRD (A) The Institute of Chartered Accountants of
                            India, ICAI Bhawan, I.P. Marg, New Delhi – 110002 or may be
                            dropped in the sealed tender box kept at the ground floor of annexe
                            building if ICAI at I.P. Marg, New Delhi - 110002

7   Bid    Earnest   Money DD. for ` 1, 40,000 issued by any scheduled Bank favouring ICAI.
.   Deposit
8   Date of opening the 08.08.2011 at 3:30 PM in front of the interested parties
.   Technical Bid (Cover-1)

9   Date of opening of 09.08.2011 at 11:30 AM
.   Financial bid (Cover –2)
1   Validity                 Tender shall be valid for 60 days for acceptance from the date of
0                                   opening of the tender
1   Eligibility Criteria      Bidder should be original Equipment manufactures and reputed



                                              4
1   quality material supplier having ISO 9001/9002certificate or their
    authorised dealer. Bidder should have a minimum 10 yrs of standing
    in the IT business. The Annual turnover of the bidder should be equal
    or more than 100 Crores per annum for last three years.




                  5
      SECTION – I

INSTRUCTIONS TO BIDDERS




           6
                             INSTRUCTIONS TO BIDDERS


1.       SUBMISSION OF BID

1.1      Tenderer should go through the tender documents & should offer the tender in
         wax / tape sealed cover comprising of two sealed envelopes, namely Technical
         Bid envelope & Financial Bid envelope, together placed in a third wax / tape
         sealed cover super-scribing “Quotation for Hardware and Soft ware. Initially, the
         Technical Bid will only be opened. Only after the EMD & other required
         documents are found in order, the Financial bid will be opened.

(A)      DOCUMENTS TO BE SUBMITTED
         First envelope shall have title 'Technical Bid Envelope' & would contain the
         following:

      1. D.D. of prescribed amount for Earnest Money as specified herein under.

      2. Copy of the Registration of the firm with Central / State Government Department/
         Organization.

      3. Attested Copies of PAN (Income Tax), Service Tax/Sales Tax Registration
         No/VAT Registration No.

      4. Latest Trade License certificate.

      5. Credentials for supply of such type of Hardware and Software to Government
         organisation.

      6. Complete tender document duly signed & sealed.



(B)      FINANCIAL BID ENVELOPE SHOULD CONTAIN ONLY THE FINANCIAL
         BID & rates be offered in unambiguous manner in the prescribed Schedule of
         Rates.

1.2      Tender received in “sealed cover only” shall be accepted up to 3.00 P.M. of
         08.08.2011. The sealed envelope containing the Bid document shall be addressed
         to Head, HRD(A) and may be dropped in sealed tender box kept at the Ground
         Floor of Annex building of the ICAI Bhawan at Indraprastha Marg, New Delhi –
         110 002. Bids received late i.e. after the expiry of the closing time shall not be
         entertained.

1.3      Submission of tender will bind the tenderer to accept all conditions specified in
         the tender documents.



                                             7
1.4    The Institute of Chartered Accountants of India (ICAI) reserves the right to waive
       any formalities thereof without assigning any reason whatsoever and shall not
       bind it to accept the lowest tender.

1.5    ICAI reserves the right to terminate the contract in case the performance of the
       tenderer is found to be unsatisfactory at any time, which may be decided by ICAI
       in its sole judgement.
.
1.6    Finalization of any bid is the sole discretion of the ICAI. ICAI reserves the right
       to cancel, reject any proposal with / without assigning any reasons.

1.7    Tender without signature in declaration and rate schedule and not accompanied by
       the prescribed EMD shall be rejected summarily.

1.8    Rate shall be quoted in rupees (both in figures and in words) and no amendment
       of quoted rates in “Rate schedule” shall be permitted after opening of the tender.

1.9    The tender document is non-transferable.

1.10   Tender shall be valid for 60 days for acceptance from the date of opening of the
       tender.

1.10   Conditional tenders shall be rejected.

1.11   ICAI reserves all rights to increase, decrease, splitting of order of different items to be
       awarded to different vendors. ICAI also reserve right either to order one or all of the
       products by varying the quantity in the order as per its discretion. In such case the price
       quoted all inclusive shall be taken as the final price. ICAI reserves the right to negotiate
       even after the opening of the bids & to award the order as per its decision.

1.12   In case of any interpretational issues in this tender, the decision of the ICAI shall
       be final.

1.13   ICAI reserves all right to ask for or to provide any clarifications, changes after the
       release of this tender.

1.14   ICAI reserves the right to cancel the tender even after the receipt and in such case
       the EMD would be returned without any interest to the bidding parties.

1.15   All the pages/documents of the quotation/bid shall bear the dated signature of the
       tenderer. All the entries by the tenderer shall be in one ink & legibly written. Any
       over-writing corrections & cuttings shall bear dated initials of the tenderer.
       Corrections shall be made by writing-again instead of shaping or over-writing.




                                                8
1.16   Rates shall be quoted both in figures as well as in words. In case the rates quoted
       in words & figures are at variance, the rates written in words will be taken as
       final.

1.17   Payment shall be made after completion of the work.

1.18   Any malfunction materials/items supplied shall be replaced by the vendor at their
       own cost within 15 days.

1.19   In case of delay in delivery of the materials/items, appropriate penalty may be
       levied.

1.20   The quotation should contain the competitive corporate rates along with the
       delivery period, payment terms, validity period of the quoted rates (at least for
       one year) and Sales Tax, etc.


1.21   Mere submission of sealed quotations with EMD shall not confer to any person
       any right to participate in selection process.

1.22   Finalization of the bid is the sole discretion of the ICAI.

1.23   ICAI reserves the right to modify the specifications or any other condition at any
       time.

1.24   ICAI reserves the right to cancel, reject any proposal with / without assigning any
       reasons.

1.25   The successful bidder, within 7 (seven) days of acceptance of the tender, shall
       enter into a formal Agreement with ICAI.


2.     In case of failure in submitting EMD in the prescribed manner and the documents
       enumerated above, the financial bid shall not be opened and shall be deemed to be
       rejected.




                                             9
    SECTION – II


ELIGIBILITY CRITERIA




         10
                              ELIGIBILITY CRITERIA

1. Bidder should be original Equipment manufactures and reputed quality material
supplier having ISO 9001/9002 certificate or their authorised dealer.
2. Bidder should have a minimum 10 yrs of standing in the IT business.
3. The Annual turnover of the bidder should be equal or more than 100 Crores per annum
for last three years.




                                            11
      SECTION – III

GENERAL TERMS AND CONDITIONS




              12
          INDEX TO GENERAL TERMS AND CONDITIONS


Sl. No.                   Item                    Page Nos.
1.          EARNEST MONEY AND PERFORMANCE            14
            SECURITY AMOUNT
2.          DELIVERY SCHEDULE                        14

3.          PAYMENT                                 14,15

4.          PRICE VALIDITY                           15
5.          PENALTY CLAUSE                           15
6.          ARIBTRATION                              15




                             13
                   GENERAL CONDITIONS OF CONTRACT (GCC)


  1.     EARNEST MONEY AND PERFORMANCE SECURITY AMOUNT

  1.1     A sum of ` 1,40,000/- (` One Lac Forty Thousand only) has to be deposited as
  earnest money deposit by A/C payee demand draft drawn on any Nationalized/Scheduled
  Bank drawn in favour of Institute of Chartered Accountants of India, payable at New
  Delhi in original with the Tender.

  1.2     The EMD of unsuccessful bidders will be returned without any interest only after
  finalization of the tender process. The successful bidder, within 7 (seven) days of
  acceptance of the tender, shall deposit an amount of 5% of the order value as
  performance security which will remain valid for a period of sixty days beyond the date
  of completion of all contractual obligations of the supplier including warranty
  obligations. Earnest money shall be refunded to the successful bidder on receipt of
  Performance Security.

  1.3    Security Deposit/Performance Security is liable to be forfeited in case of failure to
  supply the materials within the stipulated period and breach of terms and conditions of
  the contract for the successful bidder.

  1.4    No interest shall be paid on the amount of Earnest Money and Performance
  Security.



  2.     DELIVERY SCHEDULE

  2.1    Delivery of Laptops is to be completed within 7 days from the date of order.

  2.2    Delivery of Servers, Server Rams, Printers and Oracle Software is to be
         completed within one month.

  2.3    Replacement shall be undertaken by the supplier at his own cost for replacement
         of the poor quality of materials.

  2.4    Free delivery at ICAI Bhawan, C-1, Sector -1, Noida shall be made by the
         supplier.


3.       PAYMENT

  3.1    The bills duly pre-receipted shall be submitted in triplicate along with three
         copies of delivery challans for the full ordered value.



                                              14
      3.2 The payment shall be made by A/C payee cheque after it is certified by ICAI that
          installation and commissioning of the equipment has been satisfactorily done.

      3.3 The payment will normally be made within 21-30 days on receipt of pre-
      receipted bills.

4.       PRICE VALIDITY

         The price quoted shall remain valid and firm for a period of 6 (six) months from
         the date of acceptance of the tender. Validity period of quoted rate may be
         extended for such further period as mutually agreed by both the parties.

5.       PENALTY CLAUSE

5.1      Appropriate penalty based on the total ordered value shall be levied for delay after
         the expiry of the stipulated date of delivery.

5.2      ½ percent of total value of contract for each day of delay, in case of
         goods/services expected to be delivered within seven days.

5.3      2 percent of total value of contract for each week of delay, in case of
         goods/services expected to be delivered beyond 14 days.

5.4      The maximum penalty shall be levied upto 10% of the ordered value where after
         the whole order shall be liable to be cancelled and Security Deposit/EMD shall be
         forfeited.

5.5      In case of loss of any materials due to the negligence of the supplier, the same
         amount shall be deducted from the bill or shall be realized from the supplier.

5.6      Unsatisfactory service (as decided by the ICAI) and variation in the Quality of
         material shall render the termination of the contract with forfeiture of security
         deposit.

6.       ARIBTRATION:

         In case of any dispute or difference arising out in relation to meaning or
         interpretation of the document/agreement, authorized officials of both the parties
         shall try to resolve the same through discussions and conciliation, failing to
         which the matter shall be referred to a sole arbitrator to be appointed by the
         President of the ICAI. The Arbitration and Conciliation Act, 1996 will be
         applicable to the arbitration proceedings and the venue of the arbitration shall be
         at Mumbai. The award of the arbitrator shall be final and binding on the parties.




                                             15
  SECTION – IV

JOB SPECIFICATION




       16
                                 JOB SPECIFICATION

Description of items are given below: -
 S. No.                                     Particulars                                Approximate
                                                                                          Qty.
    1.        Laptop is having
                                                                                           40 nos.
              1. No webcam 2. No Bluetooth 3.Having the option to disable the USB
              in Bios using passwords.(Part Nos, model nos & brand mentioned are
              only for indicative purposes & rights of the same vests with the
              respective company)

                                                XB140AV - HP IDS 14 UMA U2
               XB140AV
                                                4430s Base NB PC
                                                ID Metallic Grey U2 No FPR ALU 14
              LA909AV
                                                Module
                                                Intel Core i5-2410M Dual Core
              XB143AV
                                                Processor
              LD114AV                           Core i5-2G Label
              LE509AV                           MISC No WebCam
              XB149AV                           14.0 HD AG Display
              XB153AV                           3GB 1333DDR3 2DM Memory
              XB158AV                           500GB 7200RPM Hard Drive
              XB164AV                           DVD RW Optical Drive
              LA383AV                           SEC No FPR 14.0 Module
              LA368AV#UUF                       3/3/0 Warranty
              LD116AV                           MISC eStar PCID Module
              LD118AV                           MS Win7 Logo Label
              LA379AV                           MISC No Modem
              LH648AV                           Realtek 802.11b/g/n no BT Card
              LA954AV#ACJ                       Windows 7 Pro32 OF10 STR O/S
              LA750AV#ACJ                       Metallic Grey TouchPad Keyboard
              LA748AV#ACJ                       65W Hardware Kit
              LQ501AV                           6C 55WH Long Life 1yr Battery
              Config ID: R10712020B
    2.
              Server:                                                                        1 no.
              HP RX2800 i2 Rack Server with 2 CPU Itanium2 9320 Processor (Quad
              core 1.33 GHz with 16 MB Level 3 Cache)/ 32 GB PC3-10600R-9 Kit
              RAM / 8 X 600 GB Hard Disk (Raid 5) / DVD Writer/HP UX 11iV3
              Operating System / 3 Years 24X7 Support
    3.
              HP RX2800 i2 Rack Server with 2 CPU Itanium2 9320 Processor (Quad core        2 Nos.
              1.33 GHz with 16 MB Level 3 Cache) / 32 GB PC3-10600R-9 Kit RAM / 8 X
              600 GB Hard Disk (Raid 5) /DVD Writer/ Microsoft Win 2008 enterprise



                                           17
           Itanium Edition / 3 Years 24X7 Support
   4.
           HP LTO5 ULTRIUM Full Height External Tape Drive                  Per Unit
   5.      Line Printer (min 1800 LPM)
                                                                               1 no.
   6.      HP 9040DN laser Printer
                                                                               1no.
   7.      Software
           Oracle 11g database for HP-UX and Oracle Developer Suite for        1 no
           Windows. (15 Users)
   8.      25 PPM network duplex all in one (Scan Fax Copy printing )
           multifunction                                                    Per Unit

Note: All above Items to cover comprehensive on-site maintenance of three
                        years with parts immediately




                                        18
                 SECTION – V

SUBMISSION OF INFORMATION ABOUT THE TENDERER




                     19
INFORMATION ABOUT THE TENDERER (TO BE SUBMITTED ALONG
WITH THE TENDER)


1.   Name of the firm/Company



2.   Year of Establishment



3.   Status of the firm/Company
     (Proprietorship, Limited etc.)



4.   Postal address




     Telephone numbers

     Fax

     e-mail


     Website Address
     (if applicable)

5.   Any authorized branches of         the
     firm/Company, if so give details




6.   Name of the Proprietor / Partner/
     Managing Director etc.




                                        20
7.    Nature of your firm /Company
      Manufacturer/      Stockiest/  Dealer/
      Distributor/ Agent etc.
8.    Details of products you are dealing in
      (catalogues for products may be
      enclosed, if available)




9.    Turnover for the last three years




10.   List of Existing Clients




11.   If already doing business with ICAI,
      give details

(a)   Items:



(b)   Since when:



12.   If you are registered with DGS&D or
      any other Govt./ PSU/ authorized body.
      Please give details


                                          21
(a)   Name and address of organization
      registered with.



(b)   Registration No.

(c)   Date of registration

(d)   Date till which registration is valid


(e)   Whether registered for items for which
      tender has been submitted

13.   Has your firm ever been black listed by
      the Govt. or any other authority? Please
      give details and reasons thereof



14.   If black listed & revoked give details of
      the same
15.   Are you income tax payee, if so please
      furnish following details

(a)   PAN

(b)   TDS Accounts if any

(c)   Central Sales Tax Registration No./
      Service Tax Registration No.

Declaration:

I/ we do hereby declare that the entries made in the application are true to the best of my
/our knowledge and belief. I /we do also confirm that I / we have read and understood
General Conditions of Contract as contained in this tender document and agree to abide
by the same in all respect.

I /we also undertake to communicate promptly to ICAI all the subsequent changes in
conditions affecting the accuracy of the details given above. Further I/we undertake that
in case the facts/information furnished, as above is/has been found false, the ICAI may in
its absolute discretion reject/cancel any assignment, if any, awarded/agreed to be awarded


                                              22
to me/us and in such case I/we shall not be entitled to claim any damages/ whatsoever in
regard to that assignment.



                             Signature of Proprietor/ Director/ Managing
                             Director/ Constituted Authority


       Place:                               Name:



       Date:                                Designation:




                                          23
 THE INSTITUTE OF CHARTERED ACCOUNTANTS OF INDIA NEW DELHI
                          (“ICAI”)




                                      Tender

                                       For



  Supply of Laptop, Servers, Server Ram, Printers and Oracle Software at ICAI
                         Bhawan, C-1, Sector -1, Noida


                            Part – II (Financial Bid)


Name of Tenderer: ____________________________________________________

Address: _____________________________________________________________

      _______________________________________________________________




Date of Submission: _______________




                                        24
    SECTION – I
SCHEDULE OF RATES




       25
            RATE SCHEDULE (Price to be quoted in figures & in words)

S.    Name of Item         Specifications         Estimated     Rates in figures and words
No.                                               Quantity
1.
2.

3.

4.

5.
6.
7.




Note: The rate should be inclusive of all taxes and delivery.




                                            26

								
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