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									CABINET



Agenda



Tuesday 4 April 2006
3.30pm

Committee Suite, King's Court
Chapel Street, King's Lynn




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                     CABINET AGENDA

     DATE:        CABINET – TUESDAY 4 APRIL 2006

     VENUE:       COMMITTEE SUITE, KING’S COURT, CHAPEL STREET,
                  KING’S LYNN

     TIME:        3.30 pm

1.   MINUTES

     To approve the Minutes of the Meetings held on 3 and 21 March 2006.

2.   APOLOGIES

     To receive apologies for absence.

3.   URGENT BUSINESS

     To consider any business, which by reason of special circumstances, the Chair
     proposes to accept, under Section 100(b)(4)(b) of the Local Government Act, 1972.

4.   DECLARATION OF INTEREST

     Please indicate whether the interest is a personal one only or one which is also
     prejudicial. A declaration of an interest should indicate the nature of the interest
     and the agenda item to which it relates. In the case of a personal interest, the
     member may speak and vote on the matter. If a prejudicial interest is declared, the
     member should withdraw from the room whilst the matter is discussed.

5.   CHAIR’S CORRESPONDENCE

     To receive any Chair's correspondence.

6.   MEMBERS PRESENT PURSUANT TO STANDING ORDER 34

     To note the names of any Councillors who wish to address the meeting.

7.   MEMBERS QUESTIONS

     To receive questions from Councillors not on the Cabinet on specific ward matters
     on the Agenda.
                                           3
8.    CALLED IN MATTERS

      To report on any Cabinet decisions called in.

9.    MATTERS REFERRED TO CABINET FROM OTHER COUNCIL BODIES

      To receive comments, and recommendations from other Council bodies. Meetings
      may take place after the dispatch of this agenda and any comments will be
      submitted to the meeting.

10.   FORWARD DECISIONS LIST

      A copy of the Forward Decisions List is attached (page 6)

11.   REPORTS

            1.     CORPORATE STRATEGY 2006/2007 (to follow)
                   This report presents to cabinet an updated corporate strategy for the
                   period to the next local elections in 2007. It is designed to give
                   expression to the leadership’s intended direction for the council post-
                   housing transfer.

            2.     PLANNING OBLIGATION AGREEMENTS (Page 8)
                   This report seeks authority to instruct external Solicitors to assist with
                   the negotiation and completion of planning obligation agreements.

            3.     OVERPAYMENTS ASSISTANT: TEMPORARY POST (Page 11)
                   The Council has successfully bid for and been awarded some
                   £600,000 in funding from the Benefits Performance Fund to
                   implement a number of projects to improve benefit performance. This
                   report seeks Cabinets approval to appoint an Overpayments Assistant
                   Temporary post.

            4.     LONG AND SHORT TERM PARKING (Page 13)
                   This report considers the allocation of long-term and short-term
                   parking in King's Lynn. Three options are considered to assist within
                   the report.

            5.     RECYCLING – CLEAR BAGS (Page 17)
                   This report proposes the introduction of clear recycling bags for those
                   properties in the Borough which are not on wheeled bin collections.

            6.     CHARGES FOR LOST/STOLEN BINS (Page 19)
                   The report considers the requirement from the Regeneration and
                   Environment Panel to review the policy with regard to charging for
                   lost/stolen wheelie bins.




                                             4
               7.      PURCHASE OF 15 TON REFUSE COLLECTION VEHICLE
                        (Page 22)
                       This report proposes the purchase of a 15 ton Refuse Collection
                       Vehicle to enable increased use of wheeled bin collection and
                       improved service to difficult to reach areas.



               EXCLUSION OF THE PRESS AND PUBLIC

               To consider passing the following resolution:

               “That under Section 100(A)(4) of the Local Government Act, 1972, the press
               and public be excluded from the meeting for the following items of business
               on the grounds that they involves the likely disclosure of exempt information
               as defined in the relevant paragraphs 3 and 6 of Part 1 of Schedule 12A to
               the Act.”

                       8.      PROCUREMENT OF REFUSE COLLECTION VEHICLES
                               (Page 25)

                       9.      TOWN CENTRE MANAGER (Page 28)

                       10.     APPOINTMENT OF CONSULTANTS TO UNDERTAKE THE
                               KING’S LYNN MARINA MASTERPLAN AND ECONOMIC
                               IMPACT ANALYSIS (Page 35)

                       11.     PLANNING ENFORCEMENT REPORT (Page 40)


To:    Members of the Cabinet
       Councillors A J Dobson, N J Daubney, B J Bullivant, D Harwood, B Long, Mrs E A
       Nockolds and Mrs C P Sharp

       Other Members of the Council for information


For further information, please contact:
Samantha Winter
Democratic Services Manager,
Borough Council of King's Lynn & West Norfolk
King’s Court, Chapel Street,
King’s Lynn PE30 1EX
Telephone: (01553) 616327
Email: sam.winter@west-norfolk.gov.uk




                                                5
FORWARD DECISIONS LIST
                                                   Officer responsible   Portfolio
16 May 2006

Urban Renaissance Strategy                         Head of               Regeneration
                                                   Regeneration
Policy on Fly Posting                              Head of Leisure and   Environment
                                                   Public Space
Allocation of Capital Resources for Affordable     Head of               Community
Housing from Second Homes Council Tax              Environmental
Revenue Funding                                    Health and Housing
HMO Policy – to reflect provisions of the          Head of               Community
Housing Act 2004                                   Environmental
                                                   Health and Housing
Community Development Strategy                     Head of               Community
                                                   Regeneration
Conservation Areas Advisory Panel – 6 Month        Head of               Development
Review                                             Development
NORA Update                                        Head of               Regeneration
                                                   Regeneration
Recycling Site                                     Head of Leisure and   Environment
                                                   Public Space
Financial Assistance Scheme                        Head of               Community /
                                                   Regeneration          Culture
Sand Bags policy – via Resources and               Head of               Performance
Performance panel linked with raising              Environmental
awareness of domestic flooding                     Health and Housing
Commercialisation – Catering                       Head of Leisure and   Culture
                                                   Public Space
Downham Market Town Hall – Future role             Deputy Chief          Performance
                                                   Executive
Building Contract – Ground Floor King’s Court      Head of Revenues      Performance
Section 106 Agreements – Review                    Head of               Development
                                                   Development
Major Planning Applications Checklist              Head of               Development
                                                   Development
Floating Support Sub Regional Contract             Head of               Community
                                                   Environmental
                                                   Health and Housing
Refuse and Recycling Contract                      Head of Leisure and   Environment
                                                   Public Space

6 June 2006

Direction of Travel and use of Resources – Audit   Deputy Chief          Leader
Commission Relationship Manager - Sue              Executive
Jewkes to attend
Review of Hackney Carriage Ranks – Proposals       Head of               Community
for suitable enhancement scheme                    Environmental
                                                   Health and Housing



                                             6
20 June 2006

Statement of Accounts                         Deputy        Chief Leader
                                              Executive

10 July 2006

Decriminalisation of Parking                  Head of Leisure and   Regeneration
                                              Public Space


Forthcoming Items, as yet unprogrammed

Planning Scheme of Delegation – Householder   Head of               Development
applications                                  Development
                                              Services




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                                      REPORT TO CABINET

Open                               Would any decisions proposed :
Any especially affected Wards
                                   (a) Be entirely within cabinet’s powers to decide YES

                                   (b) Need to be recommendations to Council       NO

                                   (c) Be partly for recommendations to Council    NO
                                   and partly within Cabinets powers –
Lead Member: Carol Sharp                    Other Cabinet Members consulted:
E-mail:carol.sharp@west-norfolk.gov.uk
                                            Other Members consulted:
Lead Officer: Jeff Clarke                      Other Officers consulted:
E-mail:jeff.clarke@west-norfolk.gov.uk         Nicola Leader, Legal Services Manager
Direct Dial: 01553 616618
Financial        Policy/Personnel   Statutory          Equal               Risk Management
Implications     Implications       Implications       Opportunity         Implications
NO               NO                 (incl S.17) YES Implications NO        YES

Date of meeting:       4 April 2006

2.     PLANNING OBLIGATION AGREEMENTS

Summary

This report seeks authority to instruct external Solicitors to assist with the
negotiation and completion of planning obligation agreements.

Recommendation

That at the discretion of the Legal Services Manager external Solicitors may
be instructed to assist with the negotiation and completion of planning
obligation agreements on a cost neutral basis.

Reason for Decision

To expedite the completion of planning obligation agreements in pursuit of
improved performance on applications, especially major proposals.



1.     BACKGROUND

1.1    As Members are aware the Borough Council is due to be designated a Planning
       Standards Authority in forthcoming financial year because of poor performance in
       relation to the determination of major planning applications. In conjunction with the
       preparation and implementation of a comprehensive Performance Improvement
       Plan it has been recognised that the overall approach to the negotiation and
       completion of planning obligation agreements needs to be reviewed.

1.2    While this review is still ongoing it has been recognised that the time taken to
       complete planning obligation agreements could be expedited by using external
       Solicitors. Expressions of interest have been invited from three law firms to

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      establish the feasibility of using them to prepare legal agreements in relation to
      major development proposals where it is possible to recover the costs of preparing
      the necessary documents from the applicant. In other words achieving a “cost
      neutral” arrangement for the Borough Council.

2     PROPOSED ARRANGEMENTS

2.1   In summary it is intended that when large-scale development proposals are
      discussed with applicants at the pre-application stage they will be alerted to the
      potential need to provide social and physical infrastructure in association with their
      proposals. They will also be invited to submit the draft the “Heads of Terms” with
      their planning application to address the likely requirements. If the “Heads of
      Terms” were not received at the time of registration, the applicant, in discussion
      with the planning officer, would be requested to submit them as a matter of urgency.
      Discussions would also take place simultaneously with the Legal Services Manager
      to determine whether the planning obligation agreement should be prepared “in
      house” or placed in the hands of the external Solicitor.

2.2   If the latter were to apply, a formal contract, with agreed time scales, would exist
      with the external Solicitor to prepare the agreement and undertake any detailed
      negotiation with the view to having it ready for completion by the time the planning
      application is ready for determination. The intention is to ensure that where a
      planning obligation agreement is required there is no undue delay and that major
      applications in particular are determined in line with the national target. As already
      indicated the cost for undertaking this work would be met by the applicant and at no
      cost to the Borough Council.

2.3   Members are therefore invited to endorse this approach in order to expedite the
      completion of planning obligation agreements in pursuit of improved performance
      on applications, especially major proposals.

3.    POLICY IMPLICATIONS

3.1   The Borough Council’s Corporate Strategy 2003-2007 is relevant to the
      consideration of the issue raised within this report. Objective 46 aims to strengthen
      the approach to performance management. The recommendation contained within
      this report would contribute to this objective.

4     FINANCIAL IMPLICATIONS

4.1   The proposals contained within this report are intended to be “cost neutral” to the
      Borough Council.

5.    STATUTORY CONSIDERATION

5.1   The proposals contained within this report are intended to assist the Borough
      Council in performing its statutory function as a Local Planning Authority as
      efficiently and effectively as possible.




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6.    RISK ASSESSMENT

6.1 Without suitable adjustments to the way in which the Borough Council delivers the
    Planning Control Service, it is possible that the national targets set for the
    determination of planning applications will not be sustained. The recommendation
    contained within this report goes some way to addressing this issue.




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                                      REPORT TO CABINET

Open                               Would any decisions proposed :
Any especially affected Wards
                                   (a) Be entirely within cabinet’s powers to decide YES
None
                                   (b) Need to be recommendations to Council       NO

                                   (c) Be partly for recommendations to Council    NO
                                   and partly within Cabinets powers –
Lead Member: David Harwood                  Other Cabinet Members consulted:
E-mail:cllr.david.harwood@west-
                                             Other Members consulted:
norfolk.gov.uk
Lead Officer: Gareth Evans                   Other Officers consulted:
E-mail: gareth.evans@west-norfolk.gov.uk     Management Team
Direct Dial :01553 616218
Financial        Policy/Personnel     Statutory          Equal             Risk Management
Implications     Implications         Implications       Opportunities     Implications
NO               NO                   (incl S.17) NO     Implications NO   NO

Date of meeting:       4 April 2006


3.     OVERPAYMENTS ASSISTANT: TEMPORARY POST

Summary

The Council has successfully bid for and been awarded some £600,000 in
funding from the Benefits Performance Fund to implement a number of
projects to improve benefit performance. One such project was to improve
performance in collecting Housing Benefit Overpayments, where the Council
was awarded £42,420. To date, only £21,948 has been spent, and, rather
than return the funding to the DWP, officers requested that the funding be
retained but spent on the employment of a Temporary Overpayments
Assistant for a fixed term of 12 months. This report seeks Cabinet approval to
appoint that post.

Recommendation

It is recommended that a Temporary Post of Overpayments Assistants
be appointed for a period of twelve months

Reason for Decision

To improve the performance indicators in respect of Housing Benefit
Overpayments whilst using the balance of the remaining funding.



1      Background

1.1    Over the last two to three years, we have successfully bid for and been awarded
       nearly £600,000 of funding under the Department of Works and Pensions (DWP)
       Performance Fund to implement projects to improve benefits performance.


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1.2   One such project was a bid for funding to improve our collection of Housing Benefit
      Overpayments. We were awarded £42,420 to procure and implement a new
      Overpayments system, however, having worked with the Benefit Fraud Inspectorate
      Performance Improvement Action Team (PIAT) it became clear that there were no
      better systems available, and, that just by improving our current procedures we
      could improve our performance.

2     Current Position

2.1   Having completed our work with the PIAT team and changed some of our
      procedures, revised our write off policies and improved the use of our current
      technology, we were left with £20,472 remaining unspent of our £42,420 award.
      Unless we took some further action, the DWP would have requested repayment of
      this sum. We therefore asked the DWP if they would consider allowing us to spend
      the remaining sum by employing a Temporary Post of Overpayments Assistant with
      the specific task of continuing the implementation of the new procedures, applying
      the new write off criteria, and reviewing all of the £600,000 of debt on the Sundry
      Debtors system.

2.2   Specific targets will be set to:

      -      reduce the overall debt by 10%
      -      increase recovery against the overall debt to 25%
      -      increase County Court applications by 100%

2.3   There are now three statutory performance indicators specifically on the collection
      of Housing Benefit Overpayments, so the additional resource will contribute towards
      the improvement of these performance indicators in 2006/7 in accordance with the
      Council’s revised Corporate Strategy.

2.4   The DWP have agreed our request.


3     Financial Implications

3.1   There are no financial implications for the Council as the whole of the salary costs
      will be met from the £20,472 funding.

4     Risk Management Implications

4.1   None




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                                     REPORT TO CABINET

Open                              Would any decisions proposed :
Any especially affected Wards
                                  (a) Be entirely within cabinet’s powers to decide YES

                                  (b) Need to be recommendations to Council       NO

                                  (c) Be partly for recommendations to Council    NO
                                  and partly within Cabinets powers –
Lead Member: Cllr Nick Daubney             Other Cabinet Members consulted:
E-mail: cllr.nick.daubney@west-
                                             Other Members consulted:
norfolk.gov.uk
Lead Officer: Chris Bamfield                 Other Officers consulted:
E-mail: chris.bamfield@west-norfolk.gov.uk Ken Hubbard, Martin Chisholm, Brenda Hall, Ray
Direct Dial: 01553 616648                    Harding, Gareth Evans, Becky Box
Financial        Policy/Personnel      Statutory           Equal           Risk Management
Implications     Implications          Implications (incl  Opportunity     Implications
YES              NO                    S.17) NO            Implications    YES
                                                           NO

Date of meeting:      4 April 2006

4.     LONG AND SHORT TERM CAR PARKING


Summary

The report considers the allocation of long-term and short-term parking in
King’s Lynn. Representations have been received from retailers in Norfolk
Street asking the Council to consider reverting the Albert Street and Austin
Street car parking spaces to the same rating as before the opening of the
Multi-storey. Three options are considered to assist within this report.

The proposed course of action is that staff no longer park on the short-term
Juniper car park. This measure will increase the availability of short-term
spaces by 30-40. The 41 spaces at Priory House will be used by staff
currently parking at Juniper car park. Additional signage to be used to divert
shoppers using the car parks to the town centre via Norfolk Street. This
measure can be introduced quickly without any significant financial
implications. The position with regard to the availability of spaces and impact
on retailers can then be monitored.

In addition 19 long-term spaces at the nearest point to Norfolk Street to be
converted to short-term on a trial basis.

The report also notes the introduction of a £200 long-term season ticket for
Boal Quay Car Park.




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Recommendation

That Cabinet be recommended to

     a) approve the proposals at Option 3 and that staff monitor the impact of
        the changes.

     b) delegate authority to the Cabinet Member for Regeneration in
        consultation with the Head of Leisure and Public Space to make any
        other amendments to long and short-term parking arrangements as
        required.

Reason for Decision

To provide balanced car parking provision in King’s Lynn.


1.    BACKGROUND

1.1 Long/Short Term Spaces

      On completion of the Multi-storey car park in November 2005, some amendments
      were made to the use of car parks for long-term or short-term use. The Multi-storey
      is all short-term parking and provided 646 extra spaces, 16 x ½ hour stay spaces and
      a further 39 spaces for people with disabilities.

      The split between long-term and short-term on the Austin Street West and Albert
      Street car parks was amended as shown below;

                                PRE NOVEMBER            POST NOVEMBER
                                     2005                       2005
                                 S/T      L/T             S/T        L/T
       Austin Street West         --      69               69         --
       Albert Street             221       --              49        172
                                                         (Now
                                                        Juniper
                                                       car park)
       Total                     221          69          118        172

      The change resulted in 103 extra long-term spaces being provided. The increase in
      short-term car parking including those in the Multi-storey car park was 559. The
      Multi-storey currently has space capacity particularly during week days.

      The parking provision in King’s Lynn needs to balance the need for longer term
      parking for those working in the town with short-term parking for shoppers.




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1.2 Norfolk Street

     Representations have been received from 5 traders on Norfolk Street that the
     changed arrangements have had a detrimental impact on their business. The
     Traders have requested the Council investigate the possibility of increasing the
     availability of short-term parking in the area. It should be noted that although the car
     park changes were made in November this also coincided with the opening of much
     of the retail space in the town centre at the opening of the multi-storey car park.

1.3 Parking Provision

     1.3.1 It is likely that parking availability in King’s Lynn will change over the next few
           years as work on the Urban Renaissance Strategy develops. For example,
           the availability of Boal Quay may change as part of the Marina development.

     1.3.2 To change the allocation of long/short term spaces at Austin Street and Albert
           Street cannot be done in isolation. Any reduction in the numbers of long-term
           spaces here needs to be compensated for with additional long-term spaces
           elsewhere and this could have an impact on other traders in other parts of the
           town. The long-term spaces are generally taken early in the morning on
           weekdays by people working in the town centre. Long-term charges will be
           £1.70 before 10.00am and £2.20 after 10.00am from 1st April 2006. Short-
           term charges will start at £1.00 for up to 1 hour but maximum stay is £3.00 for
           5 hours. On this basis a reduction in long-term parking would cause difficulties
           for town centre workers.

     1.3.3 On Saturdays the demand for long-term parking is reduced and the Albert
           Street long-term car park is used by shoppers.

2.   OPTIONS

     Any options need to consider the factor at section 1.

2.1 Amendments to the space allocation could result in complaints from traders in other
    areas or members of the public using the car parks.

2.2 Option 1
    Revert to the pre November 2005 arrangements for Albert Street and Austin Street
    car parks. This could result in increased us of the Boal Quay long-term car park.
    However, there is likely to be a shortage of long-term parking spaces resulting in
    complaints from people working in the town. If adopted, this option will require
    amendments to signage, and the parking order will need to be changed, costs circa
    £2,000.




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2.3 Option 2
    As above but change the current parking on the top level of Old Cattle Market
    (Sainsburys). There are currently 199 short-term spaces in this area which have
    relatively low levels of use. It is proposed that 95 spaces furthest from Sainsburys
    could become long-term spaces. To avoid confusion for customers, changes would
    be required to signing and an additional car park ticket machine would be needed. It
    is anticipated that this would cost £9,000.

2.4 Option 3

     2.4.1 The car parks in question have a mixed use of standard tickets, season tickets
           and Council staff. In April the Council takes over the 41 parking spaces in
           priory House. It is proposed that at this time Council staff are stopped from
           using the Austin Street West and Juniper short term car parks, a total of 118
           spaces. Of these spaces, approximately 40 are occupied by Council staff.
           This measure would increase the availability of short term spaces by
           approximately 40 to 60. It is then proposed to introduce 3 signs to direct
           shoppers to the town centre via Norfolk Street at a cost of approximately £200.

     2.4.2 In addition to the above 19 long-term spaces on Albert Street are to be
           converted to short-term on a trial basis. The spaces selected are those closed
           to Norfolk Street and the town centre.

3.   BOAL QUAY

3.1 To encourage more use of the Boal Quay car park by people working in the town, a
    reduced price season ticket could be introduced for this area. A fee of £200 per
    annum is to be introduced compared to the current cost of £240 per annum for a one
    year trial. The charge has been agreed by the Head of Leisure and Public Space
    and the Head of Finance, Property and ICT.

4.   OLD CATTLE MARKET

4.1 Irrespective of the issues around Norfolk Street the proposal to improve long-term
    availability on the top deck of the Old Cattle Market would help improve car parking
    occupancy levels. It is therefore proposed that delegated authority be given to the
    Cabinet Member for Regeneration, in consultation with the Head of Leisure and
    Public Space to consider and implement this and other changes as required.

5.   TRADE UNIONS

5.1 The Council has consulted with the Trade Unions and it is anticipated that a formal
    response will be available for the meeting.

6.   FINANCIAL IMPLICATIONS

6.1 There is currently no budget provision for the cost of changes. The Car Parking
    Reserve stands at £2,200 and would not be able to fund any significant changes.




                                           16
                                       REPORT TO CABINET

Open                                Would any decisions proposed :
Any especially affected Wards
                                    (a) Be entirely within cabinet’s powers to decide YES

                                    (b) Need to be recommendations to Council       NO

                                     (c) Be partly for recommendations to Council   NO
                                     and partly within Cabinets powers –
Lead Member: Cllr Brian Long                  Other Cabinet Members consulted:
E-mail: cllr.brian.long@west-norfolk.gov.uk
                                              Other Members consulted:
Lead Officer: Chris Bamfield                 Other Officers consulted:
E-mail: chris.bamfield@west-norfolk.gov.uk Barry Brandford, Ken Hubbard
Direct Dial: 01553 616648
Financial       Policy/Personnel   Statutory           Equal            Risk Management
Implications    Implications       Implications (incl  Opportunities    Implications
YES             NO                 S.17) YES           Implications NO  NO

Date of meeting:        4 April 2006

5.      RECYCLING – CLEAR BAGS

Summary

The report proposes the introduction of clear recycling bags for those
properties in the borough which are not on wheeled bin collections.

Recommendation

That Cabinet approves the introduction of clear recycling bags for relevant
households.

Reason for Decision

To enable all properties in the borough to contribute to recycling targets.


1.    BACKGROUND

1.1 In reports to Cabinet arrangements have been agreed for the introduction of 240 litre
    green wheelie bins for recycling. The bins will be provided to all households using
    the wheeled bin service who have a 140 litre bin for general non-recyclable waste.

1.2 There are a number of properties, particularly in very built up areas, which do not
    have a wheeled bin service. The significant issue is generally lack of space for
    storage, difficulties with access for vehicles or collection of wheeled bins. These
    properties therefore have a black sack refuse collection service. They also receive a
    recycling service using the open green box, apart from certain town centre
    properties. In some areas moving to clear recycling bags will be advantageous in
    lifting recycling levels and reducing any spillage and street litter generated from
    green boxes.


                                                    17
2.   RECYCLING

2.1 It is proposed that households on bag collection be issued with clear bags for
    recycling use. The bags would enable collection staff to identify that the contents
    were recyclables. The proposed bags are specifically provided for recyclable
    materials. A roll of 25 bags would be provided to each household every 6 months.
    Households recycling effectively would if requested be issued with additional bags
    free of charge.

2.2 In order for the recyclates to be processed the bags would need to be opened by
    Serviceteam staff. This requirement will be included in the recycling contract. The
    bags are specifically designed for this type of collection.

3.   FINANCIAL IMPLICATIONS

3.1 The cost of providing the clear recycling bags at 3.875p each, with 2,000 dwellings,
    with 2 bags per fortnight and assuming a 70% participation rate is around £2,800.
    The cost of picking the sacks up is taken account of as part of the changes to the
    contract. As this system provides a clear link to improving recycling levels it is
    proposed to fund this cost from the DEFRA revenue grant in 2006/7.

4.   STATUTORY IMPLICATIONS

4.1 The proposal will contribute toward the statutory targets set by the Government for
    recycling and reduce street litter from wind entrained recyclates from open boxes.




                                          18
                                     REPORT TO CABINET

Open                              Would any decisions proposed:
Any especially affected Wards
                                  (a) Be entirely within cabinet’s powers to decide NO

                                  (b) Need to be recommendations to Council       YES

                                  (c) Be partly for recommendations to Council   NO
                                  and partly within Cabinets powers –
Lead Member: Cllr John Dobson              Other Cabinet Members consulted: Cllr Brian Long
E-mail: cllr.john.dobson@west-
                                              Other Members consulted:
norfolk.gov.uk
Lead Officer: Chris Bamfield                  Other Officers consulted:
E-mail: chris.bamfield@west-norfolk.gov.uk Barry Brandford, Ken Hubbard, Andy Piper, Ray
Direct Dial: 01553 616648                     Harding
Financial          Policy/Personnel  Statutory            Equal           Risk Management
Implications       Implications      Implications (incl   Opportunities   Implications
YES                YES               S.17) YES            Implications NO NO

Date of meeting:      4 April 2006

6.     CHARGES FOR LOST/STOLEN BINS

Summary

The report considers the requirement from the Regeneration and Environment
Panel to review the policy with regard to charging for lost/stolen wheelie bins.

Recommendation

That Cabinet be recommended to reduce the cost of replacement of lost or
stolen wheeled bins as detailed in Option 4 to all residents.

Reason for Decision

To reduce the impact on residents of lost or stolen wheeled bins.

1.   BACKGROUND

1.1 At its meeting on 1st March the Regeneration and Environment Panel considered a
    report with regard to the Council’s policy for the issue of replacement wheelie bins in
    the event of loss of theft. A copy of the report and the minutes of the meeting are
    attached at Appendix?

1.2 The Panel resolved that;

     Resolved 1
     That the minutes extract and recommendation from the Panel meeting held on 1st
     December 2004 be resubmitted to Cabinet.




                                                  19
     Resolved 2
     That the Panel ask the Cabinet to consider the idea that the Bulky Items criteria for
     concessions should apply to lost and stolen wheelie bins.

     That Officers be requested to investigate the suggestion made by the Portfolio Holder
     and other issues raised and report back to a future meeting of the Panel.

2.   BIN REPLACEMENT COSTS

2.1 The current charge for a lost bin is £27.03 delivered or £18.92, including VAT if the
    resident collects. The difference in costs is the charge paid to Serviceteam for bin
    delivery. The cost of bins is estimated at £25.00 where purchased directly by the
    Council in small quantities. Under the current arrangements if a bin is reported as
    lost then bags are collected for 2 weeks while the resident attempts to locate it, in
    many cases this allows the bin to be found. In the event that a householder is not
    able to pay for a replacement immediately then a spare bin can be loaned for up to 4
    weeks.

3.   OPTIONS FOR BIN REPLACEMENT

3.1 Consideration has been given to the options and consequences of changing the
    current policy should Cabinet wish to do so.

3.2 Option 1 - Use of recovered bins to replace those lost or stolen

     If these bins are available and have already been paid for it would be possible to
     provide them free to those on concessions. It is possible that bins will not always be
     available; in this case charges would need to be made. This could cause problems
     with the consistency of the service.

3.3 Option 2 – Free Bins

     Statistics are not maintained with regard to the number of lost/stolen bins belonging
     to people who would be deemed to be within the concessions group. However, it is
     likely that of the 220 bins, no more than 50% would fall into the concession category.
     If a free bin were to be given then this could cost £2530 Per annum if the bin were
     delivered. However, it is often the case that after initially reporting a lost or stolen
     bins, householders then find/recover the bin when they become aware of the charge.
     A free bin policy could be subject to abuse and is not recommended.

3.4 Option 3 – Reduced Charge

     The Council already operates reduced prices for people on concessions in many
     service areas. A reduced charge of 50% of the standard charges could be
     introduced. Based on the numbers in Option 2 this would cost approximately £1265
     per annum.




                                             20
3.5 Option 4 – General Reduction

     A general reduction in charges for wheeled bins could be considered for any
     resident. This would still be combined with the temporary arrangements as at 2.1.
     This option would cost approximately £5,060.

4.   FINANCIAL IMPLICATIONS

4.1 There is no budget estimate to cover the provision of free or reduced rate charges for
    bins. If the Policy were to be applied to the new green bins as well as existing bins
    then it should be assumed that costs could double. The cost of the proposals
    therefore varies from an estimated £2,530 to £5,060. The additional cost could be
    met from the DEFRA funding for the next 2 years.

5.   STATUTORY IMPLICATIONS

5.1 Section 45 of the Environmental Protection Act 1990 requires that the Council collect
    household waste except in prescribed circumstances. Section 46 of the same Act
    allows for the Council to charge for and prescribe the number and types of container
    which will be used for collection of the waste and recycling.

6.   POLICY

6.1 The current policy is to charge for all replacement bins. If a change is made to this
    policy for the general waste bin then consideration should be given to the policy for
    green recycling wheelie bins.

6.2 Charges have not yet been set for replacement of green wheelie bins. It is proposed
    that charges for green wheelie bins be the same as those for the existing gray bins.




                                           21
                                       REPORT TO CABINET

Open                                Would any decisions proposed :
Any especially affected Wards
                                    (a) Be entirely within cabinet’s powers to decide NO

                                    (b) Need to be recommendations to Council       YES

                                     (c) Be partly for recommendations to Council   NO
                                     and partly within Cabinets powers –
Lead Member: Cllr Brian Long                  Other Cabinet Members consulted:
E-mail: cllr.brian.long@west-norfolk.gov.uk
                                              Other Members consulted:
Lead Officer: Chris Bamfield                  Other Officers consulted: Ray Harding, Barry Brandford,
E-mail: chris.bamfield@west-norfolk.gov.uk Ken Hubbard, Tony Hague
Direct Dial: 01553 616648
Financial       Policy/Personnel     Statutory          Equal Opportunity    Risk Management
Implications    Implications         Implications       Implications NO      Implications
YES             NO                   (incl S.17) YES                         NO

Date of meeting:        4 April 2006

7.      PURCHASE OF 15 TON REFUSE COLLECTION VEHICLE


Summary

The report proposes the purchase of a 15 ton Refuse Collection Vehicle to
enable increased use of wheeled bin collection and improved service to
difficult to reach areas.

Recommendation

That Cabinet agrees the purchase of a 15 ton RCV ex-demonstrator using
DEFRA funding.

That Council amend the Capital programme to include the vehicle purchase.

Reason for Decision

To improve the Refuse Collection service.


1.    BACKGROUND

1.1 Throughout the Borough there are a number of difficulties with collection of refuse
    from properties on unmade roads and narrow tracks. In these instances the large 26
    ton Refuse Collection Vehicles (RCV’s) are not able to collect from adjacent to the
    property.

1.2 A trial was held in October using a smaller 7.5 ton RCV and a 13 ton vehicle. The
    trial demonstrated that difficult to service areas can more effectively be dealt with by
    smaller vehicles. The smaller vehicle provides improved traffic flow in tight locations,
    is less influenced by vehicle parking, reduced damage claims and increased service

                                                    22
     reliability. The smaller vehicles offered the ability to collect from locations close to
     properties rather than the curtilage of the highway.

1.3 There are also Streetscene/presentation issues created by large piles of refuse
    sacks. A smaller vehicle will help with collection from areas adjacent to properties
    and with an extension of the number of households with a wheelie bin service.

1.4 Areas that would benefit from the introduction of a smaller vehicle include;
       • Loke Road
       • North End
       • Checkers Street
       • Extons Road
       • Old Gala Ground Allotments
       • Driftway at Wootton
       • Drift at Heacham
       • Norton Hill, Snettisham
       • Southgate Lane, Snettisham
       • Ryston End, Downham Market
       • Albert Street
       • Rupert Street
       • Denmark Road
       • Methuen Avenue
       • Park Avenue

     Total number of properties is in the region of 1000

2.   15 TON VEHICLE

2.1 It is proposed that the Council purchase a 15 ton vehicle for use by the Contractor in
    delivering the refuse collection service. The vehicle dimensions are wheel base
    3400mm which is 2200mm (Approx 7ft 4 inches) less than the current 26 ton
    vehicles.

2.2 The Capital cost of vehicle purchase could be met from the DEFRA funding for
    2006/7 and 2007/8 which meets the full capital cost. The revenue costs of operating
    the vehicle would be met by Serviceteam.

2.3 A 15 ton demonstrator is available at a cost of £65,000. The Procurement unit have
    assessed this as representing good value given that prices for a new 18 ton vehicle
    at £110,000 have just been obtained and the cost of a new 15 ton vehicle is
    estimated at £85,000.

3.   FINANCIAL IMPLICATIONS

3.1 Contact has been made with DEFRA who state that although the vehicle is
    purchased in 2006/07, grant can be used over the two years.

3.2 The table below shows the position with regard to the planned allocation of DEFRA
    funding. The vehicle cost can be contained within this budget.




                                             23
                             2006/07                      2007/08
                        £       £        £           £       £           £
                     revenue capital              revenue capital
      DEFRA
      Grant           56,740   56,740 113,480       59,440   59,430 118,870

      contribution
      to new
      recycling
      service         25,000            25,000      25,000            25,000
      contribution
      to brown
      bins                      3,100    3,100                               0
      contribution
      to recycling
      project          4,230             4,230       4,230             4,230
      bring sites                                            20,000   20,000
      purchase
      of 15 ton
      vehicle                  40,000   40,000               25,000   25,000
      purchase
      of 360 litre
      recycling
      bins             1,000             1,000                               0
      annual
      clear
      plastic
      bags             2,800             2,800                             0
      TOTAL           33,030   43,100   76,130      29,230   45,000   74,230

      BALANCE         23,710   13,640   37,350      30,210   14,430   44,640


4.   STATUTORY IMPLICATIONS

4.1 Section 45 of the Environmental Protection Act 1990 requires the Council to provide
    waste collection service to householders, except in exceptional circumstances.

     Section 46 of the Act allows the Council to determine the method of collection of
     waste and to specify the containers to be used for collection.




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