CFS Campuses Mods XRef to CMS Mods by HC120708063332

VIEWS: 20 PAGES: 94

									Campus                # of Mods
San Francisco                125
Long Beach                   115
San Bernardino               107
San Jose                      82
San Luis Obispo               68
East Bay                      65
Los Angeles                   59
Fullerton                     58
Northridge                    55
Fresno                        50
Humboldt                      42
Sacramento                    37
Chancellor's Office           31
Monterey Bay                  31
San Marcos                    30
Dominguez Hills               20
Pomona                        17
Maritime                      16
Bakersfield                   15
Chico                         14
Sonoma                        13
Channel Islands                   8
Stansilaus                        7
         Total              1065
           Security Eliminate 3rd Party PS Data integrity Reporting Session IB Elim Not used Blanks Mods

GL               1                 53 14             14               141 20            13                 442
PO               1                  5 7               1                61 0              3                 166
AP
AM
AR
BI
Budget
Other
Security
    Campus Modification Log Cross Reference to CFS Modifications

                                    Technology
      Campus Name         Module       Used                        Mod Project #                  Modification Name                             Modification Description                           Business Challenge                      Replaced By                     Comments after talking to campus
1   Bakersfield            AP                    AP Check Register                       AP Check Register                       Payment Listing                                                                               AP09002 - AP Check Register
1   Bakersfield            AP                    Student Financials input                Student Financials input                Process Student Financial info into AP for processing                                         IB
1   Bakersfield            GL                    Budget Comparison by Dept and Fund      Budget Comparison by Dept and Fund      Budget/Expense Report                                                                         Reporting Session
1   Bakersfield            GL                    Budget Comparison by Fund and Dept      Budget Comparison by Fund and Dept      Budget/Expense Report                                                                         Reporting Session
    Bakersfield                                  Budget Comparison by Prog/Fund/Dept     Budget Comparison by Prog/Fund/Dept     Budget/Expense Report
1                          GL                                                                                                                                                                                                  Reporting Session
    Bakersfield                                  Budget Comparison by Project and Dept   Budget Comparison by Project and        Budget/Expense Report
1                          GL                                                            Dept                                                                                                                                  Reporting Session
1   Bakersfield            GL                    Cashiering                              Cashiering                              CSUFS140                                                                                      Third Party Interface Document
    Bakersfield                                  Detail Transaction Load                 Detail Transaction Load                 Populates custom table with subsystem and GL                                                                                       CMS modified the baseline version to increase the
1                          GL                                                                                                    transaction detail                                                                            Third Party Interface Document       array size.
1   Bakersfield            GL                    GL                                      GL                                      Tuition, Fees, Pymnts, Fines…                                                                 FS99001 - General Ledger Interface
1   Bakersfield            GL                    Text file journal import                Text file journal import                Excel template used to create all journal entries                                             Use PS Delivered Functionality
1   Bakersfield            PO                    Missing PO Receipts                     Missing PO Receipts                     PO items not received                                                                         Reporting Session
1   Bakersfield            PO                    Open PO Report                          Open PO Report                          List of all open Purchase Orders                                                              Reporting Session
1   Bakersfield            PO                    Outstanding Encumbrances                Outstanding Encumbrances                PO's with Outstanding Encumbrances                                                            Reporting Session
1   Bakersfield            PO                    Outstanding Pre-Encumbrances            Outstanding Pre-Encumbrances            PO's with Outstanding Pre-Encumbrances                                                        Eliminated
1   Bakersfield            PO                    PO Status                               PO Status                               Status of all PO's                                                                            Reporting Session
                                                                                                                                                                                            we do not have ASSET MGMT
                                                                                                                                                                                            implemented - this helps our
                                                                                                                                                                                            ASSET person keep track of
1   Chancellor's Office    AM      SQR           COOFA001                                FA0001                                  CO Fixed Asset Report                                      invoiced/encumbered assets         AM09004 - Invoices Paid Report
                                                                                                                                 Auto transmission of EFT file, and email notification to
1   Chancellor's Office    AP                                                            ACH Payment Processing                  payees for reimbursement                                                                      AP08001 - ACH Payment Processing
                                                                                                                                 Creates a list of Payees with PU Payment Handling.
1   Chancellor's Office    AP      Crystal       COOAP007                                AP Check Pickup List                    Used for Signature                                                                            AP09006 - Check Pickup List
                                                                                                                                 List vouchers/checks created by vendor - the report is
                                                                                         AP Vendor Activity (Voucher YTD         good - but would be MUCH MORE EFFECTIVE is
1   Chancellor's Office    AP      SQR           COOAP009                                Report)                                 you could run it by dept id as well                                                           Reporting Session
1   Chancellor's Office    AP      Crystal       COOAP0002                               AP0002 - AP Check Format                CO AP Check Format                                                                            AP06001 - AP Check Format

                                                                                                                                                                                    we use this to load & pay our intl
                                                                                                                                                                                    program students - there are
                                                                                                                                                                                    hundreds of vouchers @ a
                                                                                         AP0003 - AP Voucher Upload from         Allows AP (primarily COSTU) to load a large amount time…saved MANY MANY man                   AP99004 - AP Vendor/Voucher
1   Chancellor's Office    AP      SQR           COOAP0003                               Excel                                   of vouchers from excel to PS to create vouchers    hours of data entry                        Interface
                                                                                                                                 This report will be used as a tool to identify all
1   Chancellor's Office    AP      SQR           COOAP011                                AP0011 - AP Voucher Status Listing      vouchers that have not been posted.                        helpful in daily, monthly recons   AP09003 - Voucher Status Listing
                                                                                                                                                                                            when check are picked up this
                                                                                                                                                                                            report is used to have checks
1   Chancellor's Office    AP      Crystal                                               AP0014 - AP Check Register Report       Check Register - list all Checks created in check run      signed out                         AP09002 - AP Check Register
1   Chancellor's Office    AP                                                            AP0017 - AP Voided Check Report         List of Voided AP checks in one report                                                        Eliminated
                                                                                                                                                                                            this links to our LF system &
                                                                                         AP0021 - Imaging File - AP Laserfiche   SQR process pulls AP voucher /check info into              updates it w/voucher, payment,
1   Chancellor's Office    AP      SQR                                                   integration                             Laserfiche DB                                              vendor info..                      Third Party Interface Document
                                                                                         AP0024 - COINS Check Format and
1   Chancellor's Office    AP      Crystal       COAP0024                                Copy                                    COINS Check Format and Copy                                our auxilliary check format        AP06001 - AP Check Format




            29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                                                                        3 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                                    Technology
      Campus Name         Module       Used                   Mod Project #            Modification Name                        Modification Description                       Business Challenge                          Replaced By                    Comments after talking to campus


1   Chancellor's Office    AP      Crystal       COOAP0024                    AP0024 - FDN Check Format and Copy FDN Check Format and Copy                              our auxilliary check format            AP06001 - AP Check Format


                                                                                                                                                                        this sends an e-mail to all
                                                                                                                  Process ACH payments. Confomr to Wells Fargo          employees telling them that they've
1   Chancellor's Office    AP      SQR           COOAP0029                    AP0029ACH E-mail                    std/sends e-mail notification                         received and ACH payment            AP08001 - ACH Payment Processing
                                                                                                                                                                                                               SAM99007A - Accounts Payable Open
1   Chancellor's Office    AP      SQR           COAP0030                     AP0030                              SAM18A AP Open Liability Report                                                              Liabilities
                                                                                                                  Open Item Prompt in Voucher entry to equal the
1   Chancellor's Office    AP      View                                       COO_VNDR_ITM_VE                     Vendor ID.                                                                                   AP09001 - Open Item Key Setup
                                                                                                                                                                        this allows the Pro card info from
1   Chancellor's Office    AP      SQR           COOPO21A                     P-Card Bank File                    Downloading bank file for AP payment                  AMEX to be loaded into PS              PO09001 - Procard
                                                                                                                                                                        SQR report that list reimbursed
1   Chancellor's Office    GL      SQR           COOBD002                     BD0003                              Reimbursed Acitivities                                acitivity funds & activity             Reporting Session
                                                                              GL Ledger Dtl Act by SCO/CSU/PS     List GL activity by SCO/CSU/PS fund/account/FY &
1   Chancellor's Office    GL      SQR           COOGL023                     Fund                                PD                                                                                           Reporting Session
                                                                                                                  Create a standard Journal Upload Process. The SQR     this allows large journal entries to
                                                                                                                  reads a standard CSV file and includes                be entered from an excel sheet,
                                                                                                                  comprehensive edit validation during the upload       cutting down on entry time and
1   Chancellor's Office    GL      SQR           COOGL001                     GL0001 - Journal Upload Process     process.                                              errors.                                GL05001 - Journal Upload Process

                                                                                                                                                                        this is used so that a the journal
                                                                                                                                                                        entry can be created from an excel                                         The AP Travel/Salary Adv. are being recorded with
                                                                              GL0002 - Charge Back Entry Upload   Loads CB into PS from formatted excel file            spreadsheet. There are a number                                            OI. Then an extract is run to get all the OI info and
                                                                              5 digit Code Translate              sets up 5 digit CB codes for depts                    of building charges that are spread                                        send to CashNet so the cashier can apply the refund
1   Chancellor's Office    GL      SQR           COOGL002                     Charge Back Attribute               set up default chartfield string for different CB     out through the building            GL09003 - Charge Back                  to the persons debt.
                                                                                                                  Loads tables w/TB data - table is too big w/o this
1   Chancellor's Office    GL      SQR           COOGL009                     GL0009 - Load Trial Balance Table   process                                                                                      Reporting Session


                                                                                                                                                                        Use this to verify that people who
                                                                                                                                                                        have signed on an invoice/payment
                                                                                                                                                                        are authorized to do so, this can be
                                                                                                                                                                        updated on a daily basis depending
                                                                                                                                                                        on how offten people are hire,
                                                                                                                  Add/Update delegates of exp. Auth. For requisitioning move departmens, or leave the CO
1   Chancellor's Office    GL      SQR           COOGL0021                    GL0021 - Delegation of Authority    & invoicing                                           office                               GL09001 - Delegation of Authority
                                                                                                                  Loads excel (& other files) to correct drive for loading this is used to load chargebacks &
1   Chancellor's Office    GL      SQR           COOGL022                     GL0022 - Load Flatfile              into PS system                                           journals                           GL09002 - FTP


                                                                                                                                                                        the AR accountant usese this to
1   Chancellor's Office    GL      SQR           COOGL010                     GLS3000 - GL Open Item Listing      Listing of all GL Open Items                          reconcile and verify any open items Reporting Session
                                                                                                                  Loads tables w/TB data - table is too big w/o this
1   Chancellor's Office    GL      SQR           COO_GL0009_TBL               Load Trial Balance Table            process                                                                                      Reporting Session
1   Chancellor's Office    GL                                                 nVision                             Financials and operation reports                                                             nVision Reporting
1   Chancellor's Office    GL      SQR           coonvs002                    NVS002                              Dynamic nvision                                                                              nVision Reporting




            29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                                                        4 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                                    Technology
      Campus Name         Module       Used                    Mod Project #            Modification Name                         Modification Description                           Business Challenge                    Replaced By                    Comments after talking to campus
                                                                                                                                                                               This report is needed monthly to
                                                                               SAM99001 - SAM99 Reconciliation      Mandatory reconciliation and reporting required by         reconcile the SAM99 between SCO
1   Chancellor's Office    GL      SQR           csugl010                      Process                              the SCO. Accommodate SCO requirements                      and CO                           SAM99001 - SAM99 Reconciliation
1   Chancellor's Office   Other    Security      IBBROKER                      Integration Broker Messaging         All PeopleSoft delivered IB messaging                                                       IB
                                                                                                                    List all PO's w/remaining balances (open Po's) based
1   Chancellor's Office    PO                    COOPO005                      Open PO Report by Dept/Fund          on criteria                                                                                Reporting Session
                                                                               PO0001 - PO Activity by Category
1   Chancellor's Office    PO      SQR           coopo001                      (NIGP)                               List po's based on category code                                                           Reporting Session
1   Chancellor's Office    PO      SQR           coopo004                      PO0004 - Vendor PO Activity report   List of PO's by vendor/date                                                                Reporting Session
                                                                                                                                                                                                               PO99011 - Purchase Order Print
1   Chancellor's Office    PO      SQR           coopo0016                     PO0016 - CO - Purchase Order Form    Modifiy PO Format.                                                                         Format

                                                                                                                    Set up default CF string based on P Card acct # &
                                                                                                                    card holder
                                                                                                                    Loads Procard data into PS
                                                                                                                    Interface for users to enter details descr info & modify
                                                                                                                    CF's if needed                                                                                                                Will this go back to file based transfer, based on
1   Chancellor's Office    PO                    coopo0021                     PO0021 - Procard Modification        Loads procard data into AP/vouchers                                                        PO09001 - Procard                  third-arty interface doc?
                                                                                                                                                                                                               PO99011 - Purchase Order Print
1   Chancellor's Office    PO      SQR           fdncopo0021                   PO0023 - FDN - Purchase Order Form Modify PO Format.                                                                            Format


                                                                                                                    GL Custom Views and Queries
                                                                                                                    COO_KK_AC_DRILL - KK Activity View
                                                                                                                    COO_KK_AP_AC_V1 - KK PO Activity View1
                                                                                                                    COO_KK_AP_AC_V2 - KK PO Activity View2
                                                                                                                    COO_KK_AP_AC_V3 - KK PO Activity View3
                                                                                                                    COO_KK_AP_AC_VW - KK AP Activity View
                                                                                                                    COO_KK_PO_AC_V1 - KK PO Activity View1
                                                                                                                    COO_KK_PO_AC_V2 - KK PO Activity View2
                                                                                                                    COO_KK_PO_AC_V3 - KK PO Activity View3
                                                                                                                    COO_KK_PO_AC_VW - KK PO Activity View
                                                                                                                    COO_KK_RQ_AC_V1 - KK REQ Activity View1
                                                                                                                    COO_KK_RQ_AC_V2 - KK REQ Activity View2
                                                                                                                    COO_KK_RQ_AC_VW - KK REQ Activity View
1   Chancellor's Offie     GL      SQR                                         GL Custom Views/Queries                                                                                                         Reporting Session


                                                                                                                    Process Student Financial info into AP for processing:
                                                                                                                    Voucher
                                                                                                                    Vendor
1   Channel Islands        AP                                                  AP                                   Accounting Lines                                                                           IB
1   Channel Islands        AP                                                  CI_FS_AP_001                         CI Custom Check Print                                                                      AP06001 - AP Check Format
1   Channel Islands        GL                                                  CI_FS_NV_001                         CI nVision Scope Maintenance                                                               nVision Reporting
1   Channel Islands        GL                                                  CI_FS_NV_002                         SQL View for nVision Layout                                                                nVision Reporting




            29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                                                        5 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                                  Technology
      Campus Name       Module       Used                     Mod Project #              Modification Name                 Modification Description                      Business Challenge                          Replaced By                    Comments after talking to campus

                                                                                                             Chartfield data transfer to HCM for validations:
                                                                                                             Account
                                                                                                             Fund
                                                                                                             Dept
                                                                                                             Class
                                                                                                             Program
1   Channel Islands       GL                                                  GL/HCM                         Project                                                                                     IB
                                                                                                                                                                                                         PO99011 - Purchase Order Print
1   Channel Islands       PO                                                  CI_FS_PO_001                   CI Custom PO Print                                                                          Format
1   Channel Islands       PO                                                  CI_FS_PO_002                   GE Pro Card COA Extract - CIPO0003.SQR                                                      PO09001 - Procard                  CFS to review -- incorrect solution
1   Channel Islands       PO                                                  CI_FS_PO_002                   GE Pro Card Mapper Interface - CIPO0004.SQR                                                 PO09001 - Procard
                                                                                                                                                                  Please see Chico Physical
1   Chico                 AM     SQR           ?                              CHIAMPI                        Load Physical Inventory into AM                      Inventory.doc                          Third Party Interface Document
                                                                                                                                                                  Run for the property review board.
                                                                                                                                                                  Tto check if property has been
1   Chico                 AM     Page          ?                              Print Asset                    Print Asset                                          stolen.                            AM09003 - Property Survey Report
                                                                                                                                                                  Please see Chico AM Mass
1   Chico                 AM     SQR           ?                              Retire Assets                  Retire Assets                                        Change BGG.doc                     Third Party Interface Document
1   Chico                 AP     SQR                                          CHIAP19B                       Load student vouchers/vendors for refunding          Import student vendor/voucher file FS99004 - Vendor/Voucher Interface
                                                                                                                                                                  Create EFT file in required WFB
1   Chico                 AP     SQR           ?                              CHIEFT01                       EFT process to Wells Fargo                           format                                 AP08001 - ACH Payment Processing
1   Chico                 AP     SQC                                          CSUAP027                       point to chieft01 instead of fineft01                CO mod points to fineft01              AP08001 - ACH Payment Processing
                                                                                                                                                                  Prints a custom formatted CSU,
1   Chico                 AP     Crystal       ?                              CSUCH1                         Check Print                                          Chico check                            AP06001 - AP Check Format
1   Chico                 AR     SQR                                          AR Item Extract                Extract AR Items to be loaded into Cashnet                                                  Third Party Interface Document
1   Chico                 BI                                                  CHI_BI_Print                   Print Chico BI Invoices                                                                     BI09001 - Billing Invoice
                                                                                                                                                                  Loads billing interfaceface file for
1   Chico                 BI     SQR           ?                              CHIBI001                       Load chargeback interfaces into BI for chargebacks   chargebacks                            GL09003 - Charge Back
                                                                                                                                                                  Load chargeback interfaces into BI
1   Chico                 BI     SQR           ?                              CHIBI003                       Load chargeback interfaces into BI for postage       for postage                        GL09003 - Charge Back
                                                                                                                                                                  Creates file MAIL_TRANS.TXT to
                                                                                                             Creates file MAIL_TRANS.TXT to feed                  feed CSU_ACCTG_LINES into                                                 This is a DB link from HCM to Finance identifying
1   Chico                 BI     SQR           ?                              CHIFS003                       CSU_ACCTG_LINES into PeopleSoft                      PeopleSoft                     GL09003 - Charge Back                      FIS secuirty Access Roles.
                                                                                                             Creates file CAF_TRANS.TXT to load into              Creates file CAF_TRANS.TXT to
1   Chico                 BI     SQR           ?                              CHIFS004                       PeopleSoft.                                          load into PeopleSoft.                  GL09003 - Charge Back
                                                                                                             Creates file TELE_TRANS.TXT to load into             Creates file TELE_TRANS.TXT to
1   Chico                 BI     SQR           ?                              CHIFS005                       PeopleSoft                                           load into PeopleSoft           GL09003 - Charge Back
                                                                                                                                                                                                                                            Also using this for their custom Signature of
                                                                                                                                                                                                                                            Authority mod. The new mod GL09001 will replace
1   Chico                 BI     SQR                                          Load Billing Interface         Load chargeback interfaces into BI                                                          GL09003 - Charge Back              this mod.
1   Chico                 GL     SQR                                          Cashnet CF Download            Extract Chartfields to be loaded into Cashnet                                               Third Party Interface Document


1   Chico                 GL     SQR           ?                              CashNet Load                   Load CashNet file from CSUFS140                      Load CashNet file from CSUFS140 FS99001 - General Ledger Interface
                                                                                                             Create ChargeBack files to be loaded via CSUFS140, Load GL Interface file,
                                                                                                             file used is MAIL_TRANS.TXT created from           MAIL_TRANS.TXT created from
1   Chico                 GL     SQR           ?                              Charge Back Interface          CHIFS003.SQR                                       CHIFS003.SQR                             GL09003 - Charge Back




            29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                                                  6 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                                  Technology
      Campus Name       Module       Used                     Mod Project #             Modification Name                    Modification Description                        Business Challenge                        Replaced By                Comments after talking to campus
                                                                                                               Create ChargeBack files to be loaded via CSUFS140, Load GL Interface file,
                                                                                                               file used is TELE_TRANS.TXT created from           TELE_TRANS.TXT created from
1   Chico                 GL     SQR           ?                              Charge Back Interface            CHIFS005                                           CHIFS005.SQR                            GL09003 - Charge Back
                                                                                                               Create ChargeBack files to be loaded via CSUFS140, Load GL Interface file,
                                                                                                               file used is CAF_TRANS.TXT created from            CAF_TRANS.TXT created from
1   Chico                 GL     SQR           ?                              Charge Back Interface            CHIFS004.sqr                                       CHIFS004.sqr                            GL09003 - Charge Back
1   Chico                 GL     SQR                                          CHI_RUN_EOM_ROLL                 Roll accounting period on PO's                                                             Use PS Delivered Functionality
                                                                                                                                                                       Prints a custom formatted CSU,
1   Chico                 GL     Crystal       ?                              GLC7501                          Chico Journal Print                                     Chico journal                      GL99001 - Journal Entry Detail Report
                                                                                                                                                                       ease user login - reduce # pw user
1   Chico                Other                                                                                 LDAP                                                    must remember                      Security Related
                                                                                                                                                                       Prints a custom formatted CSU,     PO99011 - Purchase Order Print
1   Chico                 PO     SQR           ?                              POPO005                          Chico version on POPO005                                Chico purchase order               Format
1   Chico                 PO                                                  PROCARD                          Procurement Card Processing/setup                                                          PO09001 - Procard
1   Chico                 PO                                                  PROCARD                          ProCard Account CF Setup                                                                   PO09001 - Procard
1   Chico                 PO                                                  PROCARD                          ProCard Account Setup                                                                      PO09001 - Procard
1   Chico                 PO     SQR                                          PROCARD                          Load ProCard Extract File                                                                  PO09001 - Procard
1   Chico                 PO     SQR                                          PROCARD                          ProCard AP Interface                                                                       PO09001 - Procard
1   Chico                 PO                                                  PROCARD                          ProCard Adjustment                                                                         PO09001 - Procard
1   Chico                 PO                                                  PROCARD                          ProCard Completed Inquiry                                                                  PO09001 - Procard
                                                                                                               List all surplus items to be reviewed by the Property   PeopleSoft does not deliver a
1   Dominguez Hills       AM     Crystal                                      Asset Management Survey Report   Survey Board                                            Property Survey Report             AM09003 - Property Survey Report


                                                                                                                                                                  Automates the ProCard Bank File
                                                                                                                                                                  feed into PS Accounts Payable -
                                                                                                               ProCard - Load monthly bank statements into AP for Previously this was manually
1   Dominguez Hills       AP     SQR                                          AP                               processing                                         uploaded by flat file into PeopleSoft PO09001 - Procard
1   Dominguez Hills       AP                                                  AP                               Process Student Financials into AP                                                       FS99004 - Vendor/Voucher Interface


                                                                                                                                                                       Ad delivered, IB uses PS standard
                                                                                                                                                                       name formatting: Last Name, First
                                                                                                                                                                       Name, Middle Initial. It's a campus
                                                                                                               Updates Vendor Name Format coming from Student          requirement to have the format
1   Dominguez Hills       AP     AE                                           AP                               Admin to First Name Middle Name Last Name               changed to First Middle Last Name FS99004 - Vendor/Voucher Interface


1   Dominguez Hills       AR     Crystal                                      Dunning Letters                  Modififed the Dunning Letter Format and Logo            Formatting and Logo were required AR09004 - Dunning Letter


                                                                                                                                                                       PeopleSoft delivers a cumbersome
                                                                                                                                                                       spreadsheet that doesn't provide
                                                                                                                                                                       some of the necessary edits when
                                                                                                                                                                       uploading a file and doesn't easily
                                                                                                                                                                       indentify when there is an error in
1   Dominguez Hills       BD     SQR                                          Budget Upload                    Uploads transactions into the Ledger Budg               the file (i.e. incorrect CF value)  GL05001 - Journal Upload Process
1   Dominguez Hills       BI     SQR                                          Billing Invoice                  Modififed the Billing Invoice Format and Logo                                               BI09001 - Billing Invoice




            29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                                             7 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                                Technology
      Campus Name      Module      Used                       Mod Project #             Modification Name                  Modification Description                        Business Challenge                       Replaced By              Comments after talking to campus

                                                                                                                                                                    This updates the budget date on
                                                                                                                                                                    reqs, po, and vouchers that are not
                                                                                                                                                                    budget checked and have a closed
                                                                                                                                                                    budget date to a current period.
                                                                                                                                                                    Ensures that all accounting
                                                                                                                                                                    transactions update the open
                                                                                                             Rolls the tranactions accounting date to the next      period and not a closed period in
1   Dominguez Hills      GL     SQR                                           Accounting Date Roll           period                                                 Ledger_KK                           Use PS Delivered Functionality


                                                                                                                                                                    CSU campuses were not using
                                                                                                                                                                    Controlled Budgets, so there was
                                                                                                                                                                    no single page in PS that combines
                                                                                                                                                                    Budget, Expense, Encumbrance
                                                                                                             Provides real time Budget Balances by a single         and Pre-Encumbraace to reflect
1   Dominguez Hills      GL     Page                                          BBA Search                     chartfield string                                      spending authority                 Reporting Session
                                                                                                             Builds the reporting table that the Consolidated Detail
1   Dominguez Hills      GL     SQR                                           Build Reporting Table          Report uses to generate the detail data                 End user reporting                 Reporting Session
                                                                                                             Report provides detail information by selected
1   Dominguez Hills      GL     SQR                                           Consolidate Detail Report      chartfields                                            End user reporting                  Reporting Session
1   Dominguez Hills      GL                                                   HR to GL                       Process transactions to the GL from HR                                                     IB


                                                                                                                                                                    PeopleSoft delivers a cumbersome
                                                                                                                                                                    spreadsheet that doesn't provide
                                                                                                                                                                    some of the necessary edits when
                                                                                                                                                                    uploading a file and doesn't easily
                                                                                                                                                                    indentify when there is an error in
1   Dominguez Hills      GL     SQR                                           Journal Upload                 Uploads transactions into the GL                       the file (i.e. incorrect CF value)  GL05001 - Journal Upload Process
1   Dominguez Hills      GL     SQR                                           SAM09A                         Fund Balance Report                                                                        Reporting Session
1   Dominguez Hills      GL                                                   SF to GL                       Process transactions to the GL from Student                                                IB
                                                                                                             Process transactions from ToucheNet (i.e.
1   Dominguez Hills      GL                                                   TouchNet to GL                 Marketplace and Cashiering) to the GL                                                      FS99001 - General Ledger Interface
                                                                                                                                                                    Allows end users more control to
                                                                                                                                                                    run their processes (i.e. Journal
1   Dominguez Hills     Other   Page                                          Load Flat File                 Uploads flat files to the Unix Server                  and Budget Upload and ProCard)      GL09002 - FTP
                                                                                                                                                                    Allows for better encumbrance
                                                                                                             A departmental report that lists the PO's with open    tracking and budget management
1   Dominguez Hills      PO     SQR                                           Open Encumbrance Report        encumbrance balances                                   by departments.                     Reporting Session

                                                                                                                                                                    The Verify Account validates the
                                                                                                                                                                    bank file against the ProCard setup
                                                                                                                                                                    and identifies any variances - this
                                                                                                             Checks for variances between the Procard setup         elimiates delays in processing the
1   Dominguez Hills      PO     SQR                                           Procard Bank File Validation   tables and the bank file                               transactions.                       PO09001 - Procard




           29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                                         8 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                                Technology
      Campus Name      Module      Used                       Mod Project #            Modification Name                        Modification Description                       Business Challenge                         Replaced By                   Comments after talking to campus

                                                                                                                                                                         Allows end users an online page to
                                                                                                                                                                         update their ProCard transactions
                                                                                                                                                                         distributions (CF) prior to be loaded
                                                                                                                  Provides a way for tranactions from the bank (GE       in to PS - automates the ProCard
                                                                                                                  Capital) to be loaded into PeopleSoft for edting and   Bank File feed into PS Accounts
1   Dominguez Hills      PO     SQR                                           Procard Modification                Processing                                             Payable                               PO09001 - Procard
                                                                                                                  EB-modified version of CMS-delivered Wells             Need bank reconciliation                                                EB-modified version of CMS-delivered Wells
1   East Bay             AP     SQR                                           Bank Reconciliation - Auxiliaries   Fargo Bank Recon SQR.                                  specific to Bank of the West.      Third Party Interface Document       Fargo Bank Recon SQR.
1   East Bay             AP                                                   HAYAP009                            AP - Open Items Report                                                                    AP05004 - AP Open Items Listing
1   East Bay             AP                                                   HAYAP014                            AP - Match Exceptions                                                                     AP05003 - Match Exception Report
1   East Bay             AP                                                   HAYAP100                            AP - Vendors Exceeding $1500                                                              AP09005 - 1099 Misc Report
                                                                                                                                                                                                            AP06002 - Wells Fargo Positive
1   East Bay             AP                                                   Positive Pay                        Payments issued from PS - submitted to Wells Fargo                                        Payment File
                                                                                                                  EB-modified version of CMS-delivered Positive Need Positive Pay extract                                                        EB-modified version of CMS-delivered Positive
1   East Bay             AP     App Engine                                    Positive Pay - Auxiliaries          Pay App Engine.                               specific to Bank of the West.               Third Party Interface Document       Pay App Engine.
                                                                                                                  Student vendor / voucher data for student refunds                                         AP99004 - AP Vendor/Voucher
1   East Bay             AP                                                   SF to AP                            and financial aid                                                                         Interface
1   East Bay             AP                                                   auxck1.rpt                          Auxiliary Check                                                                           AP06001 - AP Check Format
1   East Bay             AP                                                   CHECK5.rpt                          renamed to CSUC1.rpt - checks                                                             AP06001 - AP Check Format
1   East Bay             AP                                                   COPY5.rpt                           renamed to CSUC2.rpt - checks                                                             Eliminated
                                                                                                                                                                                                                                                 It updates the Payment Message in the
1   East Bay             AP                                                   HAY_PY_MSG                          Set FinAid Payment Message - Application Engine                                           Third Party Interface Document       PS_PYMNT_VCHR_XREF - on the check stub.
                                                                                                                                                                                                            AP09001 - Open Item Key Setup and
1   East Bay             AP                                                   HAYFS029                            Update Personal Data                                                                      Security Related
                                                                                                                  Empl ID and name from HR personal data table to                                           AP09001 - Open Item Key Setup and
1   East Bay             AP                                                   HR personal data to FIS             Finance Personal data table                                                               Security Related
                                                                                                                                                                                                                                                 Design Team eliminated the AR Statement from the
                                                                                                                                                                                                                                                 Campus Business Process. The Dunning Letters
1   East Bay             AR                                                   HAYARSTM.rpt                        Accounts Receivable Statement                                                             Eliminated                           are sufficient.
1   East Bay             BI                                                   HAYBILD                             Billing                                                                                   BI09002 - Billing Upload
1   East Bay             BI                                                   HAYBIRMB                            Reimbursed Activity Process                                                               BI09003 - Automatic Invoicing
1   East Bay             BI                                                   HAYINV0T.rpt                        csueb major crystal invoice                                                               BI09001 - Billing Invoice
                                                                                                                  Monthly transactions paid by university on behalf of
1   East Bay             BI                                                   Reimbursed activity mod             auxiliaries - data used to bill auxilairies                                               BI09003 - Automatic Invoicing
1   East Bay             BI                                                   setup page                          RA General Options                                                                        BI09003 - Automatic Invoicing
1   East Bay             BI                                                   setup page                          RA Surcharge Setup                                                                        BI09003 - Automatic Invoicing
1   East Bay             BI                                                   setup page                          RA Note Setup                                                                             BI09003 - Automatic Invoicing
1   East Bay             BI                                                   setup page                          RA Customer Setup                                                                         BI09003 - Automatic Invoicing
1   East Bay             BI                                                   setup page                          RA CF to Customer Map                                                                     BI09003 - Automatic Invoicing
                                                                                                                  Excel CSV file with billing information uploaded to
1   East Bay             BI                                                   Upload spreasheet to BI             PS/BI                                                                                     BI09002 - Billing Upload
1   East Bay             GL                                                   Cashnet to FIS                      Non student payments                                                                      FS99001 - General Ledger Interface
1   East Bay             GL                                                   FIRMS extract                       Monthly FIRMS extract file submitted to CO                                                Eliminated - Not Used
1   East Bay             GL                                                   FIS to Cashnet                      Chartfield extract - flatfile sent to Cashnet                                             Third Party Interface Document
                                                                                                                  Configuration data passed to HRSA from Finance -
1   East Bay             GL                                                   GL to HRSA                          ChartField information, Templates, Business Unit                                          Third Party Interface Document




           29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                                                     9 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                                Technology
      Campus Name      Module      Used                       Mod Project #          Modification Name                  Modification Description                Business Challenge                 Replaced By                    Comments after talking to campus
1   East Bay            GL                                                    HAYFS002                    Chart of Accounts Extract                                                  Third Party Interface Document
1   East Bay            GL                                                    HAYFS004                    Balance Sheet                                                              Reporting Session
1   East Bay            GL                                                    HAYFS005                    Profit Loss Statement                                                      Reporting Session
1   East Bay            GL                                                    HAYFS006                    Balance Sheet - All UU Funds                                               Reporting Session
1   East Bay            GL                                                    HAYFS009                    Balance Sheet - All ASI Funds                                              Reporting Session
1   East Bay            GL                                                    HAYGL033                    Due From Due To Other Funds                                                Reporting Session
1   East Bay            GL                                                    HAYGL100                    Trust/Reimburse Prog Report                                                Reporting Session
1   East Bay            GL                                                    HAYGL108                    Fdet Extract - Ledger                                                      Third Party Interface Document
1   East Bay            GL                                                    HAYGL109                    Fdet Extract - Journals                                                    Third Party Interface Document
1   East Bay            GL                                                    HAYGL110                    Fdet Extract - Vouchers                                                    Third Party Interface Document
1   East Bay            GL                                                    HAYGL111                    Fdet Extract - POs                                                         Third Party Interface Document
1   East Bay            GL                                                    HAYGL115                    Fdet Extract - Invoices                                                    Third Party Interface Document
1   East Bay            GL                                                    HAYGL200                    EOM Acctg Date Roll                                                        Use PS Delivered Functionality
1   East Bay            GL                                                    HAYGL999                    Ledger Comparison/Correction                                               Reporting Session
1   East Bay            GL                                                    HAYWBJ01                    Load Budget Journal (Web Journals interface)                               FS99001 - General Ledger Interface
1   East Bay            GL                                                    HAYWEJ01                    Load Expense Journal (Web Journals interface)                              FS99001 - General Ledger Interface


1   East Bay             GL                                                   Journal spreadsheet to GL   Excel CSV file with journal data uploadecd to PS/GL                        GL05001 - Journal Upload Process
1   East Bay             GL                                                   LCD HR to FIS               LCD data from HRSA to PS/GL                                                IB
                                                                                                          Procurement Card feed from credit card company
                                                                                                          into PS GL (East bay conversion program; this will                                                              Is App Engine not supported in third aprty interface
1   East Bay             GL                                                   Payment Net 1               generate output to feed CSU delivered program)                             PO09001 - Procard                    methodology
                                                                                                          Procurement Card feed from credit card company
                                                                                                          into PS GL (CSU deleiverd program to read input
1   East Bay             GL                                                   Payment Net 2               from EastBayconversion program output)                                     PO09001 - Procard


1   East Bay             GL                                                   SAM 99                      Year End SAM99 file extracted and submitted to CO                          SAM99001 - SAM99 Reconciliation
1   East Bay             GL                                                   SAM 99                      Monthly SAM99 file from SCO to GL                                          SAM05001 - SAM99 Tape Data


1   East Bay             GL                                                   SF to GL                    Payments posted to student accounts - from SF to GL                        FS99001 - General Ledger Interface
                                                                                                          Report developed to track income and expense
1   East Bay             GL     SQR                                           Sponsored programs report   accounts for sponsored programs                                            Reporting Session                    Auxiliaries
                                                                                                          EB-modified version of PS-delivered G/L
1   East Bay             GL     SQR                                           Trial Balance               Summary Balance.                                                           Reporting Session                    Auxiliaries

1   East Bay             GL                                                   Web Budget Transfers        Budget journals imported to PS from Web application                        FS99001 - General Ledger Interface
                                                                                                          Expense journals imported to PS from Web
1   East Bay             GL                                                   Web Expense Transfers       application                                                                FS99001 - General Ledger Interface
1   East Bay             GL                                                   Wells Fargo to GL           bank reconciliation file of cleared checks                                 GL06002 - Wells Fargo Bank Recon
1   East Bay            Other                                                 HAYFS028                    IM Extract - Operator ID Data                                              Security Related
                                                                                                          PS Operator IDs extracted and sent to campus IMS
1   East Bay            Other                                                 OPRID extract to IMS        database for LDAP                                                          Security Related
1   East Bay             PO                                                   HAYPO100                    PO Improvement Report                                                      Eliminated - Not Used
1   East Bay             PO                                                   HAYPO112                    PO Expedite Report by Dept                                                 Eliminated - Not Used
1   East Bay             PO                                                   HAYPO113                    PO Expedite Report by Buyer                                                Eliminated - Not Used
1   East Bay             PO                                                   HAYPO310                    PaymentNet File Conversion                                                 Third Party Interface Document




           29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                               10 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                                  Technology
      Campus Name        Module      Used                     Mod Project #          Modification Name                  Modification Description                        Business Challenge              Replaced By             Comments after talking to campus
1   East Bay              PO                                                  HAYPO999                       Find Non-BCM'd PO's                                                             PO07002 - PO Queries
                                                                                                                                                                                             PO99011 - Purchase Order Print
1   East Bay               PO                                                 POPO005.SQR                    Purchase Order                                                                  Format

                                                                                                             The CMS approach to asset management was to use
                                                                                                             the delivered system to create GL journals, but to not
                                                                                                             post these journals (CMS recommends deleting
                                                                                                             them). Instead CMS does a derivation of the AM
                                                                                                             accounting data to create transactions for posting to
                                                                                                             the GAP ledger. Journal generator creates many
                                                                                                             journals during the process and so a program was
                                                                                                             developed to delete AM journals programmatically                                AM09006 - AM DIST Line AP and FY
1   Fresno                AM                                                  AM Journal Delete              (those having source code AMS.                                                  Update


                                                                                                             To facilitate the reconciliation of PO/Voucher data that
                                                                                                             enters the asset management data base, creating
                                                                                                             new assets, a program was written that lists the
                                                                                                             asset, pertinent asset information and dollar amounts
                                                                                                             from PO and from voucher. The vouchered amount
1   Fresno                AM                                                  AM Reconciliation              should reconcile to the asset cost amount.                                      AM09004 - Invoices Paid Report




                                                                                                             This report was written to show the purchase orders
                                                                                                             that are asset related, look up the vouchered amount
                                                                                                             for those POs, find the assets that were created from
                                                                                                             those PO's and determine if the full amount of the
                                                                                                             voucher is equal to sum of the asset costs. For audit
                                                                                                             purposes, this must be true. The report can be run
                                                                                                             showing all POs that are asset related or it can be run
                                                                                                             to show the ones with differences only. To accomplish
                                                                                                             the summing of the vouchered amounts, I needed a
                                                                                                             table of vchr_acctg_line records that specifically had a
                                                                                                             PO and asset profile in their record. Because this
                                                                                                             look up is for each PO, and the table is so large, and
                                                                                                             there is no alternate index for PO, I first select only
                                                                                                             the records that are PO/asset related, and write them
                                                                                                             to a temp table (FR_VCHR_AM_TMP). The process
                                                                                                             then finds the PO/Asset related POs, computing their
                                                                                                             merchandise cost, then sums the related voucher
                                                                                                             cost, then sums the asset related costs and if their is
                                                                                                             a difference between vouchered amount and asset
1   Fresno                AM                                                  Asset Voucher Reconciliation   amount, calculates the difference.                                              Reporting Session
1   Fresno                AP                                                  1099 Extract                   Extract for IRS 1099 reporting                                                  Reporting Session
1   Fresno                AP                                                  1099-MISC Balances             Report of 1099 balances used for reconciliation                                 AP09005 - 1099 Misc Report
                                                                                                             Report of AP vouchers with related PO information
1   Fresno                 AP                                                 AP Cntrl Grp - PO Info         within an AP control group                                                      Eliminated - Not Used




             29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                         11 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                                  Technology
      Campus Name        Module      Used                     Mod Project #             Modification Name                     Modification Description                   Business Challenge                Replaced By                       Comments after talking to campus
                                                                                                                This process was requested by Accounting Services
                                                                                                                to handle checks for Athletics business unit in format
1   Fresno                 AP                                                 Athletics Positive Pay            needed by Citibank.                                                           Third Party Interface Document
1   Fresno                 AP                                                 Check Reconciliation - Citibank   Import of check journal                                                       Third Party Interface Document
1   Fresno                 AP                                                 Check Reconciliation - Wells      Import of check journal                                                       GL06002 - Wells Fargo Bank Recon




                                                                                                                To implement for AP travel and employee expense,
                                                                                                                we acquired the Chancellors Office mod which was
                                                                                                                done for them by CMS. We retained the CO prefix on
                                                                                                                the custom pieces in anticipation of having to do
                                                                                                                another install of the code when CMS releases it post
                                                                                                                9.0 (patch 025). Delivered peoplesoft program
                                                                                                                fin2025.SQR which is a component of pay cycle was
                                                                                                                modified to call cooap027.sqc. cooap027.sqc calls
                                                                                                                cooap028.sqc which is a modified fineft023.sqc.
                                                                                                                cooap028.sqc was modified to output the ACH file in
                                                                                                                Wells Fargo format, and to transmit the ACH file
                                                                                                                directly from the server. Cooap029.SQR was also
                                                                                                                provided to be able to recreate and re-transmit a
                                                                                                                specified ACH file. The project also includes an app
                                                                                                                eng program cooach_email run to send an e-mail to
1   Fresno                 AP                                                 CO ACH Transmit and E-mail        ACH disbursement recipients.                                                  AP08001 - ACH Payment Processing        SLO will move this mod to HR.
1   Fresno                 AP                                                 Control Group Register            Report of vouchers in a control group                                         AP99006 - Control Group Report
                                                                                                                Report of duplicate bank account numbers for EFT                              Reporting Session (Auditor says not a
1   Fresno                 AP                                                 Duplicate Bank Account Number     validation.                                                                   requirement)
                                                                                                                Process Employee Vendors into AP for processing
1   Fresno                 AP                                                 Employee Vendor Update            (includes ACH Account Data mod)                                               AP09004 - Vendor Synch



                                                                                                                The departments requested a way to easily access
                                                                                                                the combined information having to do with expense
                                                                                                                vouchers and expense journals. To make this
                                                                                                                information available in a query I added a table to
                                                                                                                store the recently added voucher expense data
                                                                                                                (FR_JRNL_VCHR_WK); then I added a table to store
                                                                                                                all the expense journals with combined voucher
                                                                                                                expense data if applicable (FR_EXPENSE_WRK).
                                                                                                                FR_EXPENSE_WRK is then the table queried to
                                                                                                                provide all journal expense transactions with                                 Reporting Session (Auditor says not a
1   Fresno                 AP                                                 Jrnl-Vchr Build-update            associated voucher information where applicable.                              requirement)
                                                                                                                                                                                              AP09009 - AP Voucher Interface or
1   Fresno                 AP                                                 Office Max to AP                  Upload monthly detailed statements into AP                                    Third Party Interface Document
1   Fresno                 AP                                                 Positive Pay - Citibank           Extract of Postive Pay file                                                   Third Party Interface Document
                                                                                                                                                                                              AP06002 - Wells Fargo Positive
1   Fresno                 AP                                                 Positive Pay - Wells              Extract of Postive Pay file                                                   Payment File
1   Fresno                 AP                                                 Procard to AP                     Upload monthly detailed statements into AP                                    PO09001 - Procard




             29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                                       12 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                                  Technology
      Campus Name        Module      Used                     Mod Project #            Modification Name                    Modification Description                       Business Challenge               Replaced By                     Comments after talking to campus
                                                                                                              Create - Update ACH Routing Number Table from
1   Fresno                 AP                                                 Routing Table Maintenance       FedWire website                                                                   Third Party Interface Document
                                                                                                              Added security to Vendor and Voucher records to
1   Fresno                 AP                                                 Security added for EFT/ACH      hide banking information.                                                         AP08001 - ACH Payment Processing     SLO will move this mod to HR.
1   Fresno                 AP                                                 SF Student Refunds              Student Refund Vouchers to AP for Payment                                         IB
                                                                                                              Process Student Vendors into AP for processing
1   Fresno                 AP                                                 SF Vendor Update                (includes ACH Account Data mod)                                                   IB
                                                                                                              Printing VOUCHERS SELECTED FOR PAYMENT
1   Fresno                 AP                                                 Vouchers Selected for Payment   Detail information based on Pay Cycle                                             AP08002 - AP Trial Register
1   Fresno                 GL                                                 Cashnet Chart of Accounts       Export of Chartfileds to Cashnet                                                  Third Party Interface Document
1   Fresno                 GL                                                 CashNet GL-COA                  Extract chartfields to load into Cashnet                                          Third Party Interface Document

                                                                                                              This interface uses a SQR to take the daily receipts
                                                                                                              from the cashnet.com system and convert the
                                                                                                              transactions to the accounting system. The process
                                                                                                              writes application fee status rows to either the
                                                                                                              Admissions Application Fee Table or International
                                                                                                              Application Fee Table depending upon Application
                                                                                                              Center. Fee status rows for international applications
                                                                                                              with admissions application term greater than or equal
                                                                                                              to fall 2007 (2077) will be written to the International
1   Fresno                 GL                                                 CashNet Interface               Application Fee Table.                                                            FS99001 - General Ledger Interface
1   Fresno                 GL                                                 Cashnet Journal Load            Import of journals from Cashnet                                                   FS99001 - General Ledger Interface
                                                                                                                                                                                                GL02002A - CDIP FIRMS Program
1   Fresno                 GL                                                 CDIP/FIRM Extracts              Extracts for CO reporting                                                         Code Derivation
1   Fresno                 GL                                                 Chartfield Update               Update of chartfield changes to HCM                                               IB


1   Fresno                 GL                                                 Facilities Management           CREATES A TABLE OF project activity for project rpt                               nVision Reporting

                                                                                                              Reads budget, ledger, AP, PO and encumbrance data
                                                                                                              based on entered list of funds. It summarizes the
                                                                                                              selected data into a temporary reporting table
                                                                                                              (fr_project_rpt) then prints the information to form a
                                                                                                              report that facilities uses to reconcile a project (set of
1   Fresno                 GL                                                 Facilities Project Report       funds).                                                                           Reporting Session
1   Fresno                 GL                                                 HR Payroll Encumbrance          Load of Payroll projects into reporting ledger                                    Third Party Interface Document
1   Fresno                 GL                                                 Mailroom Chargebacks            Import of journals from Mailroom                                                  GL09003 - Charge Back




             29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                                      13 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                                  Technology
      Campus Name        Module      Used                     Mod Project #            Modification Name                     Modification Description                     Business Challenge               Replaced By                         Comments after talking to campus



                                                                                                               The process was revised to include information which
                                                                                                               will be added to the journal entry. This information
                                                                                                               will be used to aid the Student Financial Accounting
                                                                                                               Office in reconciling admissions application fee
                                                                                                               transactions with admissions applications. The
                                                                                                               process writes application fee status rows to either
                                                                                                               the Admissions Application Fee Table or International
                                                                                                               Application Fee Table depending upon Application
                                                                                                               Center. Fee status rows for international applications
                                                                                                               with admissions application term greater than or equal
                                                                                                               to fall 2007 (2077) will be written to the International
1   Fresno                 GL                                                 Mentor Interface                 Application Fee Table.                                                          Third Party Interface Document           See Chico's Physical Inventory Process document.
                                                                                                               Update of Application Fees based on journals loaded
1   Fresno                 GL                                                 Mentor Update                    from Cashnet                                                                    Third Party Interface Document
                                                                                                               Reformat file from Mailroom to load chargeback
1   Fresno                 GL                                                 MRCB Interface                   journals                                                                        Third Party Interface Document
                                                                                                               Extract of permit data based on journals loaded from
1   Fresno                 GL                                                 Parking PermitUpdate             Cashnet                                                                         Third Party Interface Document
1   Fresno                 GL                                                 Payroll Journals                 Load of payroll accounitng lines                                                IB
                                                                                                               This process generates two files (account and
                                                                                                               department) which are then sent to the Pinnacle
1   Fresno                 GL                                                 Pinnacle Acct/Dept File Create   System.                                                                         Third Party Interface Document
                                                                                                               This job was created to send a transaction file to the
1   Fresno                 GL                                                 Pinnacle Interface               Pinnacle Telephone System.                                                      Third Party Interface Document
1   Fresno                 GL                                                 Pinnacle Payments                Extract of telephone bill payments from GL                                      Third Party Interface Document

                                                                                                               This job was created by CSUSB to replace the
                                                                                                               SAM11 report. The program gets the YTD up to the
                                                                                                               specified accounting period and sums it by SCO
                                                                                                               FUND Code. It also gets the activity for the specified
                                                                                                               accounting period and sums it by fund code and
1   Fresno                 GL                                                 Recon State Check Acct - Audit   separates it by source Code                                                     Reporting Session

                                                                                                               This job was created by CSUSB to replace the
                                                                                                               SAM11 report. The program gets the YTD up to the
                                                                                                               specified accounting period and sums it by SCO
                                                                                                               FUND Code. It also gets the activity for the specified
                                                                                                               accounting period and sums it by fund code and
1   Fresno                 GL                                                 Recon State Check Acct - Sumry   separates it by source Code                                                     Reporting Session


                                                                                                               Report of reimbursed activity from the General Ledger
                                                                                                               used by AP to determine the paid AP expenses that
                                                                                                               were to be reimbursed to the campus. It ran very
                                                                                                               slow. A work table was introduced during 8.4 to
                                                                                                               speed the process up by tabling all required data at
                                                                                                               one time into a temp table rather than reading                                  AR09001 - Reimbursed Activities Status
1   Fresno                 GL                                                 Reimb Activity YTD               individual tables during processing.                                            Report




             29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                                         14 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                                  Technology
      Campus Name        Module      Used                     Mod Project #            Modification Name                    Modification Description                         Business Challenge                      Replaced By              Comments after talking to campus

                                                                                                              This process was created by SLO after going live on
                                                                                                              8.4. The reasoning was that with the new
                                                                                                              encumbrance ledger (ledger_kk) it became necessary
                                                                                                              to cleanly apply updates to ledger_kk for each
                                                                                                              accounting period. This app engine is run at the
                                                                                                              beginning of each period and sets the accounting date
                                                                                                              on any open PO's or vouchers that might have activity
                                                                                                              during that month to have an accounting date
1   Fresno                 GL                                                 Update Acctg Date               equating to that current period.                                                          Use PS Delivered Functionality


                                                                                                              VP of Administration has requested a periodic report
                                                                                                              to display the budget, encumbrance, activity and
                                                                                                              possible projections (finance and payroll) of finance
                                                                                                              activity for a specified department. Being there were
                                                                                                              so many tables involved, and some are actually in
                                                                                                              HCM a program was created to bring all the reporting
                                                                                                              data into one consolidated table FR_LEDGER.
                                                                                                              Basically fr_ledger is in ledger format and all
                                                                                                              individual ledgers within it are accessible using
                                                                                                              nVision. Second part of the mod is an update page
                                                                                                              where the user can input/update projections to the
1   Fresno                 GL                                                 VPA Ledger Update               actuals ledger.                                                                           nVision Reporting

                                                                                                              In 8.4 it became necessary to have a report that
                                                                                                              showed what was open for a PO. This report
                                                                                                              accesses the individual tables (PO, receipt, and
                                                                                                              voucher) to provide summarized information on the
                                                                                                              original encumbrance and corresponding receipt and
1   Fresno                 PO                                                 Open PO Report                  voucher activity                                                                          Reporting Session
                                                                                                              This job was create a letter for vendor's with open
1   Fresno                 PO                                                 Outstanding Purchase Orders     PO's over 90 days from the due date.                                                      Reporting Session
                                                                                                              During 8.4 it became an issue to see just exactly what
                                                                                                              had been processed against a PO, to include original
1   Fresno                 PO                                                 PO Detail Rpt                   PO, receipt and voucher detail activity                                                   PO09002 - Purchase Order Life Cycle
                                                                                                              Report of Receiver Shipto Information for a particular
1   Fresno                PO                                                  Receiver Shipto Detail Report   Business Unit and the Receipt Dates                                                       Eliminated - Not Used
1   Fullerton             AM      SQR, Pages   FUL_AM_CONVERSION              FULAM001                        AM Conversion and DIST_LN View                         AM conversion - Allocations        Eliminated
1   Fullerton             AP      SQR, Pages   FUL_AP_FULAP001                FULAP001                        Student Vendor Voucher Interface                       Custom SVVI                        Third Party Interface Document
                                                                                                                                                                       Outbound - send check # back thru
1   Fullerton              AP     SQR, Pages   FUL_AP_FULAP001                FULAP001a                       BRS Check Number Feed                                    interface                         Third Party Interface Document
1   Fullerton              AP     SQR, Pages   FUL_AP_FULAP002                FULAP002                        Housing/Parking Refund Vchr Upload                       Custom SVVI                       AP09009 - AP Voucher Interface
                                                                                                                                                                                                        PO09001 - ProCard and
1   Fullerton              AP     SQR, Pages   FUL_AP_FULAP003                FULAP003a                       Convert Vendor Invoice File and Interface Load                                            Third Party Interface Document
                                                                                                                                                                                                        PO09001 - ProCard and
1   Fullerton              AP     SQR, Pages   FUL_AP_FULAP003                FULAP003b                       Create on-line invoice interface update                                                   Third Party Interface Document
                                                                                                                                                                                                        PO09001 - ProCard and
1   Fullerton              AP     SQR, Pages   FUL_AP_FULAP003                FULAP003c                       Create AP voucher build program                          Custom SVVI - spreadsheet upload Third Party Interface Document
1   Fullerton              AP     SQR, Pages   FUL_AP_FULAP003                FULAP003d                       Interface into GL Recharge module                                                         GL09003 - Charge Back




             29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                                       15 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                                 Technology
      Campus Name       Module      Used                        Mod Project #          Modification Name                 Modification Description                          Business Challenge                         Replaced By                     Comments after talking to campus
                                                                                                                                                                                                         PO09001 - ProCard and
1   Fullerton             AP     SQR, Pages   FUL_AP_FULAP003                   FULAP003e                  Create vendor cross walk process                                                              Third Party Interface Document
1   Fullerton             AP     Crystal      FULCK5                            FULAP004                   Check Print Program                                      Customize delivered check Program AP06001 - AP needs. Format
                                                                                                                                                                                                         for Fullerton's Check
1   Fullerton             AP                  FUL_GL_CASHNET_OUTBOUND           FULAP005                   1099 Conversion from FRS                                                                      Eliminated - Not Used
1   Fullerton             AR     SQR, Pages   FUL_GL_CASHNET_INBOUND            FULAR001                   Cash Net File Split                                      Splits the inbound Cash Net file between GL transactions Document
                                                                                                                                                                                                         Third Party Interface and AR transactions.
1   Fullerton             AR     SQR, Pages   FUL_BI_REIMBURSED_ACTIVITY        FULBI001                   Reimbursed Activites Modification                        Similar to SLO Reimbursed ActivitiesBI09003 - Automatic Invoicing
                                                                                                                                                                                                          Mod
1   Fullerton             AR     SQR, Pages   FUL_BI_REIMBURSED_ACTIVITY        FULBI002                   Custom Billing Invoice program                           Similar to SLO Reimbursed ActivitiesBI09001 - Billing Invoice
                                                                                                                                                                                                          Mod
                                                                                                           Customer history report of all activity sorted by type
1   Fullerton             AR     SQR, Pages                                     FULBI004                   and status.                                       Similar to SLO Reimbursed ActivitiesBI09003 - Automatic Invoicing
                                                                                                                                                                                                  Mod
                                                                                                           Files for Cashnet Customer,Customer Balances, and Similar to SLO Reimbursed
1   Fullerton             AR     SQR, Pages                                     FULBI005                   Chartfields                                       Activities Mod                      BI09003 - Automatic Invoicing
1   Fullerton             AR     SQR, Pages                                     FULBI006                   Email of the Dunning Letter and modifications                                         AR09004 - Dunning Letter
1   Fullerton             BD     SQR, Pages   FUL_BD_BUDGET_XFER                FULBD001                   Budget Transfer - User Preference Setup                                               Use PS Delivered Functionality
1   Fullerton             BD     SQR, Pages   FUL_BD_BUDGET_XFER                FULBD002                   Budget Transfer - Data Entry Page                                                     Use PS Delivered Functionality
1   Fullerton             BD     SQR, Pages   FUL_BD_BUDGET_XFER                FULBD003                   Budget Transfer - Division Approval Page                                              Use PS Delivered Functionality
1   Fullerton             BD     SQR, Pages   FUL_BD_BUDGET_XFER                FULBD004                   Budget Transfer - Inquiry Page                                                        Use PS Delivered Functionality
                                                                                                                                                                    Fullerton custom budget transfer
                                                                                                           Budget Transfer - Budget Approval & Journal              page coupled with department
1   Fullerton             BD     SQR, Pages   FUL_BD_BUDGET_XFER                FULBD005                   Sourcing                                                 security                            Use PS Delivered Functionality
                                                                                                                                                                    Fullerton custom budget transfer
                                                                                                                                                                    page coupled with department
1   Fullerton             BD     SQR, Pages   FUL_BD_BUDGET_XFER                FULBD006                   Budget Transfer - Budget Transfer Print Program          security                            Use PS Delivered Functionality
                                                                                                                                                                    Fullerton custom budget transfer
                                                                                                                                                                    page coupled with department
1   Fullerton             BD     SQR, Pages   FUL_SEC_PREPARER_SECURITY         FULBD007                   Budget Transfer - Preparer Setup                         security                            Use PS Delivered Functionality
1   Fullerton             BI     SQR, Pages   FUL_BI_FULBI002                   FULBI002                   Billing Invoice                                                                              BI09001 - Billing Invoice
                                                                                                           An invoice report of what has not been billed and is
1   Fullerton             BI     SQR, Pages   FUL_BI_FULBI003                   FULBI003                   waiting in billing.                                                                          Reporting Session
                                                                                                           Distributed User Report: Expenditure Summary &
1   Fullerton             GL     SQR, Pages   FUL_DR_FULDR004                   FULDR004                   Detail Report                                            Campus reporting                    Reporting Session
1   Fullerton             GL     SQR, Pages   FUL_GL_FULGL002                   FULGL002                   GL Detail Activity Report                                                                    Reporting Session
                                                                                                                                                                    Custom process to roll all
                                                                                                                                                                    document dates to ensure no
                                                                                                                                                                    problems will exist when the month
1   Fullerton             GL     SQR, Pages   FUL_GL_FULGL004                   FULGL004                   Budget Date Roll                                         is closed out.                     Use PS Delivered Functionality
1   Fullerton             GL     SQR, Pages   FUL_GL_COA_FILES                  FULGL102                   ChartField Extract                                       Chartfield extract.                Third Party Interface Document




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    Campus Modification Log Cross Reference to CFS Modifications

                                 Technology
      Campus Name       Module      Used                      Mod Project #          Modification Name                 Modification Description                   Business Challenge                       Replaced By                Comments after talking to campus



                                                                                                         Recharge Setup
                                                                                                         Used for the Following:
                                                                                                         FAMIS Physical Plant W/O
                                                                                                         Other Communications
                                                                                                         Copier
                                                                                                         Copier - Acad Affrs
                                                                                                         Info. Tech. Center
                                                                                                         Mail Sort
                                                                                                         Parcel Service
                                                                                                         Campus Police Ovrtm
                                                                                                         Campus Police Cso
                                                                                                         Campus Police
                                                                                                         Reprographics
                                                                                                         Stores
                                                                                                         Titan Card Operation
                                                                                                         Titan Communications
                                                                                                         Telephone Usage
                                                                                                         Utilities
                                                                                                         OfficeMax
                                                                                                         Postage
1   Fullerton             GL     SQR, Pages   FUL_GL_RECHARGE_PROJECT         FULRC001                   Parking - Revenue Transfers                                                          GL09003 - Charge Back
1   Fullerton             GL     SQR, Pages   FUL_GL_RECHARGE_PROJECT         FULRC003                   Load Batch Charges - Users                                                           GL09003 - Charge Back
1   Fullerton             GL     SQR, Pages   FUL_GL_RECHARGE_PROJECT         FULRC004                   Recharge Data Entry                                                                  GL09003 - Charge Back
1   Fullerton             GL     SQR, Pages   FUL_GL_RECHARGE_PROJECT         FULRC005                   Recharge Inquiry                                                                     GL09003 - Charge Back
                                                                                                                                                           Security for requisition entry,
                                                                                                                                                           budget transfer, and distributed
1   Fullerton            Other   SQR, Pages   FUL_SEC_FULDS001A               FULDS001c                  Distributed User Reports                          report
1   Fullerton            Other   SQR, Pages   FUL_FN_DW_FILES                 FULDW001                   Interface into FileNet - scanning                 Scanning                           Third Party Interface Document
1   Fullerton            Other   SQR, Pages   FUL_FN_ROLE_EXTRACT             FULFN001                   Interface into FileNet - reports                                                     Third Party Interface Document
                                                                                                                                                           Implement LDAP security to make
                                                                                                                                                           the CMS FIS System integrate into
1   Fullerton            Other   SQR, Pages   FUL_SEC_AUTH                    FULIT001                   Portal to FIS Integration                         the Fullerton Portal.             Third Party Interface Document
1   Fullerton            Other   SQR, Pages   FUL_SEC_IT_PARAMETERS           FULIT002                   Create IT Parameters                                                                Third Party Interface Document
1   Fullerton            Other   Query        FUL_QRY_MGR                     FULIT005                   Query Manager                                     My queries for campus users       Reporting Session                 Sent to WH and used for imaging
1   Fullerton            Other   Query        FUL_QRY_UPGRADE                 FULIT007                   Query Retrofitt                                   9.0 project for query migration   Reporting Session                 Sent to WH and used for imaging
1   Fullerton             PO     SQR, Pages   FUL_DR_FULDR001                 FULDR001                   Distributed Requisition/PO Summary Report         Campus user reporting             Reporting Session
1   Fullerton             PO     SQR, Pages   FUL_DR_FULDR001                 FULDR002                   Distributed Requisition/PO Detail Report          Campus user reporting             Reporting Session
                                                                                                         Distributed User Report: Budget Transfer / Load
1   Fullerton             PO     SQR, Pages   FUL_DR_FULDR005                 FULDR005                   Report                                            Campus user reporting              Use PS Delivered Functionality
1   Fullerton             PO     SQR, Pages   FUL_DR_FULDR006                 FULDR006                   Open Commitment Report                            Campus user reporting              Use PS Delivered Functionality
1   Fullerton             PO     SQR, Pages   FUL_PO_COM_ENTRY                FULPO001                   Commitment Data Entry Page                                                           Use PS Delivered Functionality
                                                                                                                                                           Fullerton custom requisition                                        Modified IB to handle ACH payments. No Pre Note
1   Fullerton             PO     SQR, Pages   FUL_PO_REQ_ENTRY                FULPO002                   REQ Data Entry Page                               application                        Requisition Common Door          are used.
                                                                                                                                                           Fullerton custom requisition
1   Fullerton             PO     SQR, Pages   FUL_PO_REQ_ENTRY                FULPO002a                  REQ Inquiry Page                                  application                        Use PS Delivered Functionality




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    Campus Modification Log Cross Reference to CFS Modifications

                                  Technology
      Campus Name       Module       Used                      Mod Project #            Modification Name                Modification Description                          Business Challenge                         Replaced By            Comments after talking to campus
                                                                                                                                                                    Fullerton custom requisition
1   Fullerton             PO     SQR, Pages       FUL_PO_REQ_ENTRY             FULPO002b                    REQ Approval Page                                       application                          Use PS Delivered Functionality
                                                                                                                                                                    Fullerton custom requisition
1   Fullerton             PO     SQR, Pages       FUL_PO_REQ_ENTRY             FULPO002c                    REQ Buyer Assignment Page                               application                          Use PS Delivered Functionality
                                                                                                                                                                    Fullerton custom requisition
1   Fullerton             PO     SQR, Pages       FUL_PO_REQ_ENTRY             FULPO002d                    REQ NIGP Assignment Page                                application                          Use PS Delivered Functionality
                                                                                                                                                                    Fullerton custom requisition
1   Fullerton             PO     SQR, Pages       FUL_PO_REQ_ENTRY             FULPO002e                    REQ to PO Sourcing                                      application                          Use PS Delivered Functionality
                                                                                                                                                                    Fullerton custom requisition
1   Fullerton             PO     SQR, Pages       FUL_PO_REQ_ENTRY             FULPO002f                    REQ Print Program                                       application                          PO09004 - Requisition Form


                                                                                                                                                                    Fullerton custom PO print program PO99011 - Purchase Order Print
1   Fullerton             PO     SQR, Pages       FUL_PO_PO_PRINT              FULPO003                     PO Print Program                                        similar to POPO005.SQR            Format
                                                                                                            Role Level Security - Distributed User Report:          Fullerton custom department
1   Fullerton           Security SQR, Pages       FUL_DR_FULDR007_FULDR008     FULDR007                     Department Security Report                              security application                 GL09001 - Delegation of Authority
                                                                                                            Role Level Security - Distributed User Report:          Fullerton custom department
1   Fullerton           Security SQR, Pages       FUL_DR_FULDR007_FULDR008     FULDR008                     Security Access Report                                  security application                 GL09001 - Delegation of Authority
                                                                                                                                                                    Fullerton custom department
1   Fullerton           Security SQR, Pages       FUL_SEC_FULDS001A            FULDS001a                    Role Level Security - Department Security Build         security application                 GL09001 - Delegation of Authority
                                                                                                                                                                    Fullerton custom department
1   Fullerton           Security SQR, Pages       FUL_SEC_FULDS001B            FULDS001b                    Role Level Security - Security Administrator Reports    security application                 GL09001 - Delegation of Authority
                                                                                                                                                                    This process is run after an Asset
                                                                                                                                                                    Management activity journal is
                                                                                                            Updates the Asset Management accounting entries
                                                                                                                                                                    generated and deleted in order to
                                                                                                            table (PS_DIST_LN), changing the
                                                                                                                                                                    prevent the journal from being
                                                                                                            GL_DISTRIB_STATUS flag from 'N' (not distributed)                                            AM09006 - AM DIST Line AP and FY
                                                                                                                                                                    posted to the General Ledger.
1   Humboldt              AM     SQR Process                                   HUMAM002                     to 'D' (distributed), for a specified journal ID.                                            Update
                                                                                                            Direct Payments Signature Authority Exceptions
1   Humboldt              AP                                                   HUMAP023                     Report                                                                                       GL09001 - Delegation of Authority
                                                                                                            Direct Payments Signature Authority Exceptions
1   Humboldt              AP                                                   HUMAP024                     Report (no approver)                                                                         GL09001 - Delegation of Authority
                                                                                                            Signature Authority Exceptions Report (POs wityh
1   Humboldt              AP                                                   HUMAP025                     Different Fund or Department)(                                                               GL09001 - Delegation of Authority
                                                                                                            Produces the Wells Fargo checks for printing on         Custom formatting is required to
                                                                                                            check stock. Custom formatting is required to display   display the HSU logo, embedded
                                                                                                            the HSU logo, embedded signature, and other             signature, and other campus-
                                                                                                            campus-specific information.                            specific information.
1   Humboldt              AP     Crystal Report                                CHECK5                                                                                                                    AP06001 - AP Check Format
                                                                                                                                                                    Custom formatting is required to
                                                                                                            Produces the file copy of the Wells Fargo checks.
                                                                                                                                                                    display the HSU logo, embedded
                                                                                                            Custom formatting is required to display campus-
                                                                                                                                                                    signature, and other campus-
                                                                                                            specific information.
                                                                                                                                                                    specific information.
1   Humboldt              AP     Crystal Report                                COPY5                                                                                                                     Eliminated




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    Campus Modification Log Cross Reference to CFS Modifications

                                Technology
      Campus Name      Module      Used                       Mod Project #         Modification Name                 Modification Description                              Business Challenge                             Replaced By              Comments after talking to campus
                                                                                                                                                                     This process was modified to
                                                                                                        Banner vendor/voucher interface process. Loads a
                                                                                                                                                                     update the vendor table if a student
                                                                                                        Banner CSV interface file containing student refund
                                                                                                                                                                     already exists, rather than creating
                                                                                                        and financial aid transactions in order to produce
                                                                                                                                                                     a new vendor each time.
                                                                                                        vouchers and vendors in Accounts Payable.
1   Humboldt             AP     SQR Process                                   HUMAP019                  Originally cloned from CSUAP019.                                                                      eliminated -- per Humboldt
                                                                                                                                                                     Accounts Payable open liability
                                                                                                                                                                     report.
                                                                                                        Accounts Payable open liability report. Originally
                                                                                                        cloned from the SLO report, SLONOFNL. Originally
                                                                                                        cloned from the SLO report, SLONOFNL.

1   Humboldt             AP     SQR Report                                    HUMAP020                                                                                                                        Reporting Session
                                                                                                                                                                     Needed a report listing the
                                                                                                        A report listing the purchase orders received that           purchase orders received that have
                                                                                                        have not been invoiced. Originally cloned from the           not been invoiced.
1   Humboldt             AP     SQR Report                                    HUMAP021                  SLO report, SLONOINV.                                                                                 PO09002 - Purchase Order Life Cycle
                                                                                                                                                                     Needed a process to convert data
                                                                                                        GE Procurement Card interface process. Converts              file from a flat file obtained from GE
                                                                                                        data file from a flat file obtained from GE into a file      into a file that is then loaded into
                                                                                                        that is then loaded into the EDI Manager for loading         the EDI Manager for loading into
                                                                                                        into PeopleSoft Voucher tables. Also produces a              PeopleSoft Voucher tables.
                                                                                                        report of the transactions obtained from the GE
                                                                                                        database.

1   Humboldt             AP     SQR Process                                   HUMAP022                                                                                                                        PO09001 - Procard
                                                                                                        Accounts Receivable aging report by fund and        Needed an Accounts Receivable
                                                                                                        account. Modified for use by Humboldt from the SLO aging report by fund and account.
                                                                                                        report, SLOAR001. Also modified printer settings to
                                                                                                        accommodate the wider output due to an additional
                                                                                                                                                                                                              AR02001 - AR Aging by Fund and
                                                                                                        aging category.
1   Humboldt             AR     SQR Report                                    HUMAR001                                                                                                                        Account Report
                                                                                                                                                             Needed an Accounts Receivable
                                                                                                        Accounts Receivable aging report by
                                                                                                                                                             aging report by collector/customer.
                                                                                                        collector/customer. Modified for use by Humboldt
                                                                                                        from the SLO report, SLOAR002. Also modified
                                                                                                        printer settings to accommodate the wider output due
                                                                                                        to an additional aging category.                                                         AR09002 - AR Aging by Customer
1   Humboldt             AR     SQR Report                                    HUMAR002                                                                                                           Report
                                                                                                                                                                     Needed a Billing interface process
                                                                                                        Billing interface process. Reads invoice information         which reads invoice information
                                                                                                        from a CSV file and loads into billing interface tables if   from a CSV file and loads into
                                                                                                        edits are passed. Modified for use by Humboldt from          billing interface tables if edits are
                                                                                                        the SLO process, SLOBILD.                                    passed.
                                                                                                        Technology Used: SQR Process

1   Humboldt             BI     SQR Process                                   HUMBILD                                                                                                                         BI09002 - Billing Upload




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    Campus Modification Log Cross Reference to CFS Modifications

                                 Technology
      Campus Name      Module       Used                      Mod Project #          Modification Name                Modification Description                           Business Challenge                          Replaced By        Comments after talking to campus
                                                                                                         Billing/Accounts Receivable reimbursed activity    Needed a Billing/Accounts
                                                                                                         process. Modified for use by Humboldt from the SLO Receivable reimbursed activity
                                                                                                         process, SLOBIRMB.                                 process.



1   Humboldt             BI     SQR Process                                   HUMBIRMB                                                                                                                  BI09003 - Automatic Invoicing
                                                                                                         Crystal invoice report. Custom formatting is required    Needed a Crystal invoice report.
                                                                                                         to display the HSU logo and other campus-specific
                                                                                                         information. Modified for use by Humboldt from the
                                                                                                         SLO report, SLOINV01.



1   Humboldt             BI     Crystal Report                                HUMINV01                                                                                                                  BI09001 - Billing Invoice
                                                                                                         Creates the General Ledger balances report sorted by     Needed to create the General
                                                                                                         business unit, report group (balance sheet, income       Ledger balances report sorted by
                                                                                                         statement), account type (asset, liability, equity,      business unit, report group
                                                                                                         revenue, expense), account, and fund. Detail lines       (balance sheet, income statement),
                                                                                                         show fund totals in the ACTUALS ledger for period        account type (asset, liability,
                                                                                                         zero, prior period YTD, current period, and YTD.         equity, revenue, expense),
                                                                                                                                                                  account, and fund.


1   Humboldt             GL     SQR Report                                    HUMGL003                                                                                                                  Reporting Session
                                                                                                         Creates the General Ledger balances report sorted by     Needed to create the General
                                                                                                         business unit, SCO fund, CSU fund, report group          Ledger balances report sorted by
                                                                                                         (balance sheet, income statement), account type          business unit, SCO fund, CSU
                                                                                                         (asset, liability, equity, revenue, expense), account,   fund, report group (balance sheet,
                                                                                                         and fund code. Detail lines show fund totals in the      income statement), account type
                                                                                                         ACTUALS ledger for period zero, prior period YTD,        (asset, liability, equity, revenue,
                                                                                                         current period, and YTD.                                 expense), account, and fund code.

1   Humboldt             GL     SQR Report                                    HUMGL004                                                                                                                  Reporting Session
                                                                                                         Creates the General Ledger budget and encumbrance        Needed to Create the General
                                                                                                         report sorted by business unit, account type (revenue,   Ledger budget and encumbrance
                                                                                                         expense), account, and fund. Detail lines show           report sorted by business unit,
                                                                                                         balances in the budget, actuals, and encumbrance         account type (revenue, expense),
                                                                                                         ledgers for each account/fund selected. Budget           account, and fund. Detail lines
                                                                                                         balances are derived from LEDGER_BUDG; period            show balances in the budget,
                                                                                                         zero balances are derived from LEDGER; actuals and       actuals, and encumbrance ledgers
                                                                                                         encumbrance balances are derived from                    for each account/fund selected.
                                                                                                         LEDGER_KK. Actuals balances in LEDGER_KK are
                                                                                                         separated into prior period YTD and current period
                                                                                                         balances.


1   Humboldt             GL     SQR Report                                    HUMGL005                                                                                                                  Reporting Session




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    Campus Modification Log Cross Reference to CFS Modifications

                                Technology
      Campus Name      Module      Used                       Mod Project #         Modification Name                 Modification Description                           Business Challenge                       Replaced By   Comments after talking to campus
                                                                                                        Creates the General Ledger budget and encumbrance        Needed to create the General
                                                                                                        report sorted by business unit, account type (revenue,   Ledger budget and encumbrance
                                                                                                        expense), account, fund, and program. Detail lines       report sorted by business unit,
                                                                                                        show balances in the budget, actuals, and                account type (revenue, expense),
                                                                                                        encumbrance ledgers for each program. Budget             account, fund, and program. Detail
                                                                                                        balances are derived from LEDGER_BUDG; period            lines show balances in the budget,
                                                                                                        zero balances are derived from LEDGER; actuals and       actuals, and encumbrance ledgers
                                                                                                        encumbrance balances are derived from                    for each program.
                                                                                                        LEDGER_KK. Actuals balances in LEDGER_KK are
                                                                                                        separated into prior period YTD and current period
                                                                                                        balances.
1   Humboldt             GL     SQR Report                                    HUMGL008                                                                                                                Reporting Session
                                                                                                                                                                 Needed to suppors the
                                                                                                        Supports the Banner/General Ledger load interface. Banner/General Ledger load
                                                                                                        Prints all or selected rows in the                       interface. Prints all or selected
                                                                                                        PS_CSU_ACCTG_LINE table. Rows can be selected rows in the
                                                                                                        by any combination of ACCOUNTING_DT,                     PS_CSU_ACCTG_LINE table.
                                                                                                        CSU_BATCH_NBR, and GL_DISTRIB_STATUS. The
                                                                                                        report is sorted by accounting date, batch number,
                                                                                                        chartfield string, and HSU ID. Subtotals are printed for
                                                                                                        each change in chartfield string, batch number, and
                                                                                                        accounting date.
1   Humboldt             GL     SQR Report                                    HUMGL009                                                                                                                Reporting Session
                                                                                                                                                                 Needed to Print the beginning and
                                                                                                        Prints the beginning and ending ledger balances by       ending ledger balances by
                                                                                                        chartfield (fund code and account number). This          chartfield (fund code and account
                                                                                                        report is sorted by fund code only. It lists detailed    number). This report is sorted by
                                                                                                        journal line activity posted/unposted against the        fund code only.
                                                                                                        ledger for the fiscal year and accounting periods
                                                                                                        specified. Modified for use by Humboldt from the
1   Humboldt             GL     SQR Report                                    HUMGL014                  Chancellor's Office report, COOGL005.                                                         Reporting Session
                                                                                                        Produces the general ledger departmental                 Needed to produces the general
                                                                                                        transactions report for a selected accounting period.    ledger departmental transactions
                                                                                                        The JRNL_LN table is used as a starting point to         report for a selected accounting
                                                                                                        gather AP, Banner, budget, and miscellaneous             period.
                                                                                                        transactions. The KK_ACTIVITY_LOG table is used
                                                                                                        as a starting point to gather encumbrance
                                                                                                        transactions. Transaction queries are unioned
                                                                                                        together in the main procedure to form the result set
                                                                                                        upon which the report is based. Transactions are
                                                                                                        sorted by business unit, department, fund code, and
                                                                                                        account. After each department's transactions have
                                                                                                        been printed, a summary page is produced listing
                                                                                                        budget, actuals, and encumbrance totals for each
                                                                                                        fund and account.


1   Humboldt             GL     SQR Report                                    HUMGL015                                                                                                                Reporting Session




          29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                            21 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                                Technology
      Campus Name      Module      Used                       Mod Project #         Modification Name                Modification Description                          Business Challenge                        Replaced By                        Comments after talking to campus
                                                                                                                                                             Needed to create the Reimbursed
                                                                                                        Creates the Reimbursed Activity Fund Balances        Activity Fund Balances Report
                                                                                                        Report sorted by business unit, program code, fund sorted by business unit, program
                                                                                                        code, and account. Detail lines show balances in the code, fund code, and account.
                                                                                                        budget, actuals, and encumbrance ledgers for each Detail lines show balances in the
                                                                                                        account. Budget balances are derived from            budget, actuals, and encumbrance
                                                                                                        LEDGER_BUDG; period zero balances are derived ledgers for each account.
                                                                                                        from LEDGER; actuals and encumbrance balances
                                                                                                        are derived from LEDGER_KK.
                                                                                                                                                                                                    AR09001 - Reimbursed Activities Status   There Personal Data Table is being updated from
1   Humboldt             GL     SQR Report                                    HUMGL017                                                                                                              Report                                   HR.
                                                                                                                                                                Needed to load the TIE allocation
                                                                                                        Loads the TIE allocation targets for a given business targets for a given business unit,
                                                                                                        unit, fiscal year, and accounting period. Target fields fiscal year, and accounting period.
                                                                                                        are first cleared in the PS_LEDGER_ADB_MTD table
                                                                                                        for rows in the selected period. Then, each of the five
                                                                                                        TIE allocation trees are processed to issue the
                                                                                                        appropriate update commands on the
                                                                                                        PS_LEDGER_ADB_MTD table (update statements
                                                                                                        are issued for each leaf beneath a basis trust node).                                       GL09009 - Interest Calculation &
1   Humboldt             GL     SQR Process                                   HUMGL018                                                                                                              Distribution
                                                                                                                                                                Needed to produce the TIE
                                                                                                                                                                allocation basis analysis report.
                                                                                                        Produces the TIE allocation basis analysis report.
                                                                                                        This report lists the subfund, basis fund, targets,
                                                                                                        period zero balance, period begin balance, period end
                                                                                                        balance, and average daily balance for selected rows
                                                                                                        in the LEDGER_ADB_MTD table. After all rows have
                                                                                                        been reported, a summary page is printed showing                                            GL09009 - Interest Calculation &
1   Humboldt             GL     SQR Report                                    HUMGL019                  the fund range and balances for each subfund.                                               Distribution
                                                                                                        Produces the TIE Allocation Target Analysis Report. Needed to produce the TIE
                                                                                                        This report lists the subfund, target chartfield string, Allocation Target Analysis Report.
                                                                                                        average daily balance, interest percent, and interest
                                                                                                        amount for each allocation transaction posted. In
                                                                                                        addition, the underlying basis lines are listed below
                                                                                                        each target line. Totals are printed at the subfund,
                                                                                                        process step, and business unit level. After each
                                                                                                        process step has been reported, a subfund summary
                                                                                                        page is printed showing the fund range, ADB amount,
                                                                                                        interest percent, and interest amount for each
                                                                                                        subfund.                                                                                    GL09009 - Interest Calculation &
1   Humboldt             GL     SQR Report                                    HUMGL020                                                                                                              Distribution




          29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                                                 22 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                                Technology
      Campus Name      Module      Used                       Mod Project #         Modification Name                 Modification Description                          Business Challenge                        Replaced By                   Comments after talking to campus
                                                                                                        Rolls the period zero, cash account, basis trust fund     Needed to roll the period zero,
                                                                                                        balances in the PS_LEDGER_ADB table into their            cash account, basis trust fund
                                                                                                        corresponding period one balances, for a given            balances in the PS_LEDGER_ADB
                                                                                                        business unit and fiscal year. If a corresponding         table into their corresponding
                                                                                                        period one row is not found, one is inserted. If a        period one balances, for a given
                                                                                                        period one row is found, the posted total amount is       business unit and fiscal year.
                                                                                                        incremented by the period zero amount. The program
                                                                                                        can be run in either update, or nonupdate mode
                                                                                                        mode. In nonupdate mode, all insert and update
                                                                                                        operations are rolled back before the program exits. A
                                                                                                        transaction report is also produced listing each insert
                                                                                                        and update operation.                                                                        GL09009 - Interest Calculation &
1   Humboldt             GL     SQR Report                                    HUMGL021                                                                                                               Distribution                        Workflow not in scope
                                                                                                        Produces the general ledger departmental summary          Replacement for AM090. Needed                                          Has a system that tracks "Pre-Pre" Encumbrances.
                                                                                                        report for a selected accounting period                   to create the GL departmental                                          Ie: travel. Told them they could use a Req/PO/JE to
1   Humboldt             GL     SQR Report                                    HUMGL022                                                                            summary report.               Reporting Session                        facilitate this.
                                                                                                        Produces the general ledger departmental detail           Replacement for AM091. Needed
                                                                                                        report for a selected accounting period                   to create the GL departmental
1   Humboldt             GL     SQR Report                                    HUMGL023                                                                            detail report.                Reporting Session
                                                                                                        General Ledger Actuals Details by Department (All
1   Humboldt             GL                                                   HUMGL023A                 Accounts)                                                                                    Reporting Session
                                                                                                        General Ledger Encumbrance Details by Department
1   Humboldt             GL                                                   HUMGL024                                                                                                               Reporting Session
                                                                                                        Setup pages for requisition users                         Create framework for single page
1   Humboldt             PO     PeopleCode, Pages                             HUM_PREP_HDR2                                                                       requisition entry.                 Use PS Delivered Functionality
                                                                                                        Requisition approval page                                 Create framework for single page
1   Humboldt             PO     PeopleCode, Pages                             HUM_REQ_APPROVE                                                                     requisition entry.                 Use PS Delivered Functionality
                                                                                                        Assign buyer to requisition                               Create framework for single page   PO99006 - Buyer Assignment
1   Humboldt             PO     PeopleCode, Pages                             HUM_REQ_BUY_ASSIGN                                                                  requisition entry.                 Workbench
                                                                                                        Buyer completion page                                     Create framework for single page
1   Humboldt             PO     PeopleCode, Pages                             HUM_REQ_BUY_COMP                                                                    requisition entry.                 Use PS Delivered Functionality
                                                                                                        Requisition entry page                                    Create framework for single page   Requisition Common Door or
1   Humboldt             PO     PeopleCode, Pages                             HUM_REQ_DATA_ENTRY                                                                  requisition entry.                 Third Party Interface Document
                                                                                                        Requisition inquiry page                                  Create framework for single page
1   Humboldt             PO     PeopleCode, Pages                             HUM_REQ_INQUIRY                                                                     requisition entry.                 Use PS Delivered Functionality
                                                                                                        Requisition inquiry page                                  Create framework for single page
1   Humboldt             PO     PeopleCode, Pages                             HUM_REQ_INQUIRY2                                                                    requisition entry.                 Use PS Delivered Functionality
                                                                                                        Requisition setup pages                                   Create framework for single page
1   Humboldt             PO     PeopleCode, Pages                             HUM_REQ_SETUP                                                                       requisition entry.                 Use PS Delivered Functionality
                                                                                                        Signature authority entry/inquiry by department           Track campus signature authority
                                                                                                                                                                  permissions and define requisition
                                                                                                                                                                  authorities for each user based on
1   Humboldt             PO     PeopleCode, Pages                             HUM_SIGN_AUTH                                                                       org unit, fund, and dept.          GL09001 - Delegation of Authority
                                                                                                        Signature authority entry/inquiry by org unit             Track campus signature authority
                                                                                                                                                                  permissions and define requisition
                                                                                                                                                                  authorities for each user based on
1   Humboldt             PO     PeopleCode, Pages                             HUM_SIGN_AUTHBYORG                                                                  org unit, fund, and dept.          GL09001 - Delegation of Authority




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    Campus Modification Log Cross Reference to CFS Modifications

                                Technology
      Campus Name      Module      Used                       Mod Project #          Modification Name                 Modification Description                       Business Challenge                        Replaced By                     Comments after talking to campus
                                                                                                         Signature authority entry/inquiry by fund             Track campus signature authority
                                                                                                                                                               permissions and define requisition
                                                                                                                                                               authorities for each user based on
1   Humboldt             PO     PeopleCode, Pages                             HUM_SIGN_BYFUND                                                                  org unit, fund, and dept.          GL09001 - Delegation of Authority
                                                                                                         Signature authority entry/inquiry by user             Track campus signature authority
                                                                                                                                                               permissions and define requisition
                                                                                                                                                               authorities for each user based on
1   Humboldt             PO     PeopleCode, Pages                             HUM_SIGN_BYUSER                                                                  org unit, fund, and dept.          GL09001 - Delegation of Authority
                                                                                                         Produces a life-cycle report for documents related to Needed to produce a life-cycle
                                                                                                         a specific purchase order.                            report for documents related to a
1   Humboldt             PO     SQR Report                                    HUMPO002                                                                         specific purchase order.            PO09002 - Purchase Order Life Cycle   Use delivered
                                                                                                         Load requisition inquiry tables                       Create framework for single page
1   Humboldt             PO     SQR Process                                   HUMPO101                                                                         requisition entry.                  Use PS Delivered Functionality
                                                                                                                                                             Needed to produce purchase
                                                                                                                                                             orders for Procurement. Formatting
                                                                                                                                                             of PO adjusted to accommodate
                                                                                                         Produces purchase orders for Procurement.           windowed envelope. Name of
                                                                                                         Formatting of PO adjusted to accommodate            process must be POPO005 as it is
                                                                                                         windowed envelope. Name of process must be          called from standard PS
                                                                                                         POPO005 as it is called from standard PS processes. processes.                         PO99011 - Purchase Order Print
1   Humboldt             PO     SQR Report                                    POPO005                                                                                                           Format

                                                                                                                                                            Needed to create a request for
                                                                                                                                                            Quote containing custom
                                                                                                                                                            formatting and Humboldt logo.
                                                                                                         Request for Quote containing custom formatting and Name of process must be
                                                                                                         Humboldt logo. Name of process must be PORFQ01 PORFQ01 as it is called from
1   Humboldt             PO     SQR Report                                    PORFQ01                    as it is called from standard PS processes.        standard PS processes.                 PO99013 - RFQ Bid Form
1   Humboldt                                                                  HUM_LD_OPUNT               Load Signature Authority User IDs                                                         GL09001 - Delegation of Authority
                                                                                                         Generate Indirect Cost Entries for HSU Grants
1   Humboldt                                                                  HUMICO01                   Management and many components                                                            GL09004 - Grants Management

                                                                                                         Allocation process for Asset Management requires a
                                                                                                         temp table to be created to store the Asset
                                                                                                         management data.
                                                                                                         A record view is also required to be built for this
                                                                                                         allocation process.
1   Long Beach           AM     Records       LB9_AM_JOE                      LB9_AM_JOE                                                                       Process Asset Management activity AM09007 - 501 Accounting Entries

                                                                                                         Allocation process for Asset Management requires a
                                                                                                         temp table to be created to store the Asset
                                                                                                         management data.
                                                                                                         A record view is also required to be built for this
                                                                                                         allocation process.                                                                     AM09006 - AM DIST Line AP and FY
1   Long Beach           AM     Records       LB9_AM_JOE                      LB9_AM_JOE                                                                       Process Asset Management activity Update




          29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                                            24 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                                Technology
      Campus Name      Module      Used                       Mod Project #            Modification Name                           Modification Description                        Business Challenge                         Replaced By                          Comments after talking to campus


                                                                                                                                                                         This program provides a report of
                                                                                                                                                                         posted payments to be used by the
                                                                                                                 This program provides a report of posted payments to Accounts Payable department as a
                                                                                                                 be used by the Accounts Payable department as a         reconciliation tool and to facilitate
                                Page, Record,                                                                    reconciliation tool and to facilitate month end closing month end closing by ensuring all
1   Long Beach           AP     SQR           LB8_AP_AP001                    LBAP001 - AP Posted Payment Report by ensuring all payments have been posted.              payments have been posted.            AP09003 - Voucher Status Listing

                                                                                                                  This program provides a report of performance
                                Page, SQR,                                                                        measures used by the Accounts Payable department
                                Record,                                                                           to evaluate technician performance and respond to
                                Record                                        LBAP005 - AP Technician Performance Best practice surveys.
1   Long Beach           AP     PeopleCode   LB8_AP_AP005                     Report                                                                                                                    Reporting measures
                                                                                                                                                                    This program provides a report of performance Session used by the Accounts Payable department to evaluate technician performance and
                                Page, Query,
                                Record,
1   Long Beach           AP     Crystal      LB8_AP_AP006                     LBAP006 - AP Check Pickup List          This program prints remit vendors, vendor names, check numbers, by end users when picking up checks ofPickup List
                                                                                                                                                                                                              specified Check
                                                                                                                                                                           Log signed and payment dates for aAP09006 -range payment dates
                                Page, Query,
                                Record,
1   Long Beach           AP     Crystal      LB8_AP_AP007                     LBAP007 - AP Check Register Report      Print check register with the following information: bankUsed to identify method,handling of checks - AP Check Register payment handling code, and payment amount within a specified paymen
                                                                                                                                                                                                                    AP09002
                                                                                                                                                                               code, payment special check number, payment date, vendor name,
                                Page, Crystal ,
                                Query,                                                                                This program prints voucher open items including the
                                Record,                                                                               following fields - Vendor ID, vendor name, voucher ID,
                                Record                                                                                voucher distrib line number, and amount, accounting
1   Long Beach           AP     PeopleCode LB8_AP_AP009                       LBAP009 - AP Open Items Report          date                                                   NO Longer being used               AP05004 - AP Open Items Listing

                                                                                                                      This program generates Accounts Payable Detail with
                                                                                                                      a
                                                                                                                      Department/Fund/Account/Journal Id sort and totals.
                                                                                                                      It will support the GL Journal Entry Detail by
                                Page, SQR,                                                                            Department report.
1   Long Beach           AP     Record       LB8_AP_AP015                     LBAP015 - AP Detail Activity by Dept                                                           Used by end users to monitor activityReporting Session


                                                                                                                                                                             This program provides a report to
                                                                                                                      This program provides a report to identify Vendors     identify Vendors who have reached
                                                                                                                      who have reached $1500 for state withholding           $1500 for state withholding
                                Page, Record,                                                                         purposes.This report is used by the Accounts Payable   purposes.This report is used by the
1   Long Beach           AP     SQR           LB8_AP_AP016                      LBAP016 - AP Voucher YTD Report       department.                                            Accounts Payable department.        AP09005 - 1099 Misc Report


                                                                                                                      This program reports journal ID's for posted vouchers.
                                                                                                                      It also provides vendor information, payment due
                                                                                                                      dates, and voucher amounts. This report is needed as
                                                                                                                      a reconciliation tool for the Account Payable. It will
                                Page, Record,                                 LBAP018 - AP Posted Voucher Rpt -       help with the closing of Month End by ensuring all
1   Long Beach           AP     SQR           LB8_AP_AP018                    Journal ID for AP posted vouchers       Vouchers have been posted in Accounts Payable.         Used by A/P to monitor processing AP09003 - Voucher Status Listing
                                Page, SQR,
                                Record,
                                Record
1   Long Beach           AP     PeopleCode   LB8_AP_AP102                                                           Load to AP                                              Load electronic invoices in CSULB AP09009 - AP Voucher Interface
                                                                              LBAP102 - CSULB standard electronic invoice electronic invoices in CSULB standard electronic invoice format into AP vouchers. standard electronic invoice format into AP vouchers.




          29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                                                               25 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                                Technology
      Campus Name      Module      Used                       Mod Project #                          Modification Name                            Modification Description                          Business Challenge                        Replaced By                            Comments after talking to campus
                                                                                                                                    Load speed types from a flat file into Speed Type
1   Long Beach           AP     Page, SQR    LB8_AP_AP103                                  LBAP103 - Load Speed Types to AP         table.                                                                                    Third Party Interface Document
                                                                                                                                                                                             Speed Types used by campus to identify chartfields for Office Max purchases




                                                                                                                                    Convert weekly Office Max electronic invoices into                                          AP09009 - AP Voucher Interface or
1   Long Beach           AP                    LB8_AP_AP105
                                Page, Record, SQR                                          LBAP105 - Office Max to AP               CSULB standard invoice interface.                                                           Third Party Interface Document
                                                                                                                                                                                             Convert weekly Office Max electronic invoices into CSULB standard invoice interface.
                                Page, SQR,                                                                                          Load weekly CSULB Library electronic invoices into
1   Long Beach           AP     Record         LB8_AP_AP108                                LBAP108 - CSULB Library to AP            AP vouchers.                                                                               Third Party Interface Document
                                                                                                                                                                                             Load weekly CSULB Library electronic invoices into AP vouchers.
                                Page, SQR,
                                Record                                                                                              Convert monthly GE Procard electronic invoices into
1   Long Beach           AP     PeopleCode   LB8_AP_AP109                                  LBAP109 - GE Procard to AP               CSULB standard invoice interface.                                                          PO09001 ProCard
                                                                                                                                                                                             Convert monthly GE Procard electronic invoices into CSULB standard invoice interface.
                                                                                           LBAP111 - extract file for the Imaging   This the program creates and ftp's an extract file for
1   Long Beach           AP     Page, SQR    LB8_AP_AP111                                  AP 204 forms                             the Imaging AP 204 forms                                 Data needed by imaging system to index imagesInterface Document
                                                                                                                                                                                                                                Third Party of 204 forms
                                                                                                                               This program produces CSULB check print Crystal
1   Long Beach           AP                                                                LBCHK3 - Check print program        Report - Wells Fargo Bank                                                                     AP06001 - AP Check - Wells
                                                                                                                                                                                             This program produces CSULB check print Crystal Report Format Fargo Bank
                                                                                                                               This program reads a text file created by HRSA
                                                                                                                               LBSF0748.SQR
                                                                                                                               (CS_Link) and updates Student vendors'                        Populates information needed by
                                                                                                                               PS_VENDOR.OLD_VENDOR_ID with student                          Financial Aid disbursements office
                                                                                                                               campus IDs. A PS query is then used to report                 to respond to students requests
1   Long Beach           AP     Page, SQR    LB8_GL_GL601                                  LBGL601 - Import Student Campus IDs student's refund information for Disbursements Office.        about refunds                      IB
                                                                                                                                                                                            Split daily CashNet transaction file
                                                                                                                                                                                            into 2 interface files, one for A/R
                                Field, Page,                                                                                          Split daily CashNet transaction file into 2 interface lockbox and another for G/L Type
1   Long Beach           AR     SQR, Record LB8_AR_AR101                                                                              files, one for
                                                                              LBAR101 - CashNet transaction file split to be fed into G/L and A/R. A/R lockbox and another for G/L Type B. B.                                    Third Party Interface Document

                                                                                                                                                                                             This program produces a report
                                                                                                                                                                                             showing the A/R Aging along with
                                                                                                                                 This program produces a report showing the A/R              conversation notes (comments)
                                                                                                                                 Aging along with conversation notes (comments)              made by payroll technicians
                                Page, Page                                                                                       made by payroll technicians associated with the             associated with the details of the
                                PeopleCode,                                                                                      details of the obligation. This report is used by Payroll   obligation. This report is used by
1   Long Beach           AR     SQR, Record LB8_AR_AR006                                   LBAR200 - A/R Aging with Conversation Office.                                                     Payroll Office.                      AR09002 - AR Aging by Customer

                                                                                                                                                                                          This program produces a report
                                                                                                                                                                                          showing the A/R Item (actual
                                                                                                                                                                                          obligation detail) Activity along with
                                Page, Page                                                                                         This program produces a report showing the A/R Item conversation notes (comments)
                                PeopleCode,                                                                                        (actual obligation detail) Activity along with         made by payroll technicians
                                SQR, Record,                                                                                       conversation notes (comments) made by payroll          associated with these items
                                Record                                                                                             technicians associated with these items (obligations). (obligations). This report is used by
1   Long Beach           AR     PeopleCode LB8_AR_AR007                                                                            This
                                                                                        LBAR201 - A/R Item Activity with Conversation report is used by Payroll Office.                   Payroll Office.                        Reporting Session


                                                                                                                                                                                             This program produces CSULB
                                Process job,                                               LBAR3301 - CSULB Level One Dunning This program produces CSULB Level One Dunning                  Level One Dunning Letter for A/R.
1   Long Beach           AR     Crystal, Query LB8_AR_DUNNING                              Letter                             Letter for A/R. This is used for A/R collections.              This is used for A/R collections. AR09004 - Dunning Letter




          29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                                                                                 26 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                                Technology
      Campus Name      Module      Used                       Mod Project #             Modification Name                             Modification Description                          Business Challenge                    Replaced By               Comments after talking to campus


                                                                                                                                                                                This program produces CSULB
                                Process job,                                  LBAR3302 - CSULB Level Two Dunning This program produces CSULB Level Two Dunning                  Level Two Dunning Letter for A/R.
1   Long Beach           AR     Crystal, Query LB8_AR_DUNNING                 Letter                             Letter for A/R. This is used for A/R collections.              This is used for A/R collections. AR09004 - Dunning Letter
                                                                                                                                                                          This program produces CSULB
                                                                                                                                                                          Level Three Dunning Letter for
                                Process job,                                  LBAR3303 - CSULB Level Three              This program produces CSULB Level Three Dunning A/R. This is used for A/R
1   Long Beach           AR     Crystal, Query LB8_AR_DUNNING                 Dunning Letter                            Letter for A/R. This is used for A/R collections. collections.                           AR09004 - Dunning Letter
                                                                                                                        This program prints portrait-style consolidated
                                                                                                                        invoices. It shares many sqc members with the
1   Long Beach           AR                                                   LBIVCPN - Print Portrait style invoices   program for printing non-consolidated invoices.         Invoices for customers           BI09001 - Billing Invoice


                                Fields,
                                Records,
                                SQRs, Pages,                                                                            This the program reads a CSV file and will load the
                                PeopleCode,                                                                             billing interface tables based on the information in that Used to process A/R billing
1   Long Beach           AR     Query, SQL LB_FS_BI_REIMBURSED_ACTIVITY       SLOBILD - Reimbursed Billing Upload       file, if it passes edits.                                 activities                     BI09002 - Billing Upload


                                Fields,
                                Records,
                                SQRs, Pages,                                                                                                                                                                                                     They need this mod until all the old COA usage
                                PeopleCode,                                   SLOBIRMB - Reimbursed Activity                                                                    Used to process A/R billing                                      (Project needs to change to Fund) is phased out to
1   Long Beach           AR     Query, SQL LB_FS_BI_REIMBURSED_ACTIVITY       Interface                                 SLO Billing/AR Reimbursed Activity Process              activities                       BI09003 - Automatic Invoicing   the new COA usage.


                                Field, Page,
                                SQR, Record,                                                                            This program (LBBD002) reads the ledgers to create
                                Record                                                                                  a table that will be used by various local reports. It
                                PeopleCode, LB_BD_BD002                       LBBD002 - Extract specified month's       also pulls some data from the DEPTID and               Used as the data source for end
1   Long Beach           GL     Tree         LB8_BD_BD002                     ledger data to a local reporting table    ACCT_TREE trees.                                       user reports                      Reporting Session
                                                                                                                                                                                This report prints the budget and
                                                                                                                                                                                expenditure status of Lottery
                                Page, SQR,                                    LBBD003 - Lottery Revenue Funds Stat This report prints the budget and expenditure status         Revenue Funds. Budget office use
1   Long Beach           GL     Record       LB_BD_REF420                     Rpt                                  of Lottery Revenue Funds.                                    to reconcile BBA                  Reporting Session
                                Page, SQR,                                                                              This program generates the Original Budget
                                Record       LB_BD_BD004                      LBBD004 - Original Budget Allocation      Allocation Report. This report is used by the Budget
1   Long Beach           GL     PeopleCode   LB8_BD_BD004                     Report                                    department.                                             No Longer being used             Eliminated - Not Used
                                Page, SQR,                                                                              This program creates an Excel spreadsheet (actually
                                Record,                                                                                 a CSV file) that contains the YTD FIRMS amounts
                                Record                                        LBBD005 - YTD Firms Expenditures          from the ACTUALS ledger for the FIRMS business
1   Long Beach           GL     PeopleCode   LB8_BD_BD005                     Report                                    unit.                                               NO Longer being used                 Eliminated - Not Used


                                Field, Page,
                                SQR, Record,                                                                                                                                    Budget Office use this report to
                                Record       LB_BD_REF447                     LBBD006 - Budget PTD & PTDCMP             This program prints the Fiscal Year End PTD &           reconcile PTD and book carryover
1   Long Beach           GL     PeopleCode LB8_BD_BD006                       Scenario Derivation Rpt                   PTDCMP Scenario Derivation Report.                      balance                          Reporting Session




          29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                                                      27 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                                Technology
      Campus Name      Module      Used                       Mod Project #            Modification Name                           Modification Description                        Business Challenge                         Replaced By          Comments after talking to campus
                                Page, SQR,
                                Record,                                                                                                                                      Budget Office use this report to
                                Record       LB_BD_REF449                     LBBD007 - BBA Scenario Derivation      This program prints the Fiscal Year End BBA             reconcile BBA and book carryover
1   Long Beach           GL     PeopleCode   LB8_BD_BD007                     Rpt                                    Scenario Derivation Report.                             balance                          Reporting Session

                                                                                                                     This report prints the beginning and ending ledger
                                                                                                                     balances by chartfield (dept, fund code, and program
                                                                                                                     number). This report is sorted by department only. It
                                Page, SQR,                                                                           lists detailed journal line activity posted/unposted
                                Record                                        LBBD008 - Budget Ledger Detail         against the LEDGER_BUDG for the fiscal year and
1   Long Beach           GL     PeopleCode   LB8_BD_BD008                     Activity Report by Department          accounting periods specified.                         NO Longer being used                  Reporting Session

                                                                                                                     This report prints the beginning and ending budget
                                                                                                                     ledger balances by chartfield (account number and
                                                                                                                     fund code). This report is sorted by account only. It
                                                                                                                     lists detailed journal line activity posted/unposted
                                                                              LBBD009 - Budget Ledger Detail by      against the LEDGER_BUDG for the fiscal year and
1   Long Beach           GL     NO LONGER USED
                                           NO LONGER USED                     Acct                                   accounting periods specified.                           Use CS-Link report instead          Eliminated - Not Used

                                                                                                                     This report prints the beginning and ending budget
                                                                                                                     ledger balances by chartfield (fund code and account
                                                                                                                     number). This report is sorted by fund code only. It
                                                                                                                     lists detailed journal line activity posted/unposted
                                                                              LBBD010 - Budget Ledger Detail by      against the LEDGER_BUDG for the fiscal year and
1   Long Beach           GL     NO LONGER USED
                                           NO LONGER USED                     Fund                                   accounting periods specified.                        Use CS-Link report instead             Eliminated - Not Used
                                Page, SQR,
                                Record,
                                Record                                        LBBD012 - Sub-division by Selected     Sub-division by Selected Funds Revenue and
1   Long Beach           GL     PeopleCode   LB8_BD_BD012                     Funds Summary Report                   Expenditure Summary Report                              NO Longer being used                Eliminated - Not Used
                                Page, SQR,
                                Record,
                                Record       LB8_BD_BD020                     LBBD020 - Statement of Operations -    This program Lists account totals by a specified fund. Used by End user for review of
1   Long Beach           GL     PeopleCode   LB8_BD_BD020                     Summary                                This is an end user report.                            Financial status                     Reporting Session
                                Page, SQR,
                                Record,
                                Record       LB8_BD_BD020                     LBBD021 - Statement of Operations -    This program Lists account totals by a specified fund Used by End user for review of
1   Long Beach           GL     PeopleCode   LB8_BD_BD020                     Detail                                 and by department. This is an end user report.        Financial status                      Reporting Session

                                                                                                                  This the program creates 22 Excel spreadsheets
                                                                                                                  (actually CSV files) for End User Reporting.
                                                                                                                  This program will read the local table created by
                                                                                                                  LBBD002.SQR for it's financial ledger data. The
                                Page, SQR,                                                                        following are some sample of the 22 reports: Divisiion     Used by end users to review the
                                Record,                                                                           by Fund Detail Report; Sub-division by Fund                status of the funds at Division, sub
                                Record                                        LBEU001 - Create End User CSV Files summary report; Department by Fund detail report;          division, sub sub division ans
1   Long Beach           GL     PeopleCode   LB8_EU_EU001                     and reports                         etc.                                                       Department levels.                   Third Party Interface Document
                                Page, SQR,                                                                           This program creates a financial summary report for
                                Record                                                                               UCES. This program will read the                        Used by UCES to monitor financial
1   Long Beach           GL     PeopleCode   LB8_EU_EU002                     LBEU002 - UCES Financial Summary       PS_LB_BD002_TBL for it's financial data.                status.                           Reporting Session




          29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                                               28 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                                Technology
      Campus Name      Module      Used                       Mod Project #            Modification Name                           Modification Description                        Business Challenge                       Replaced By            Comments after talking to campus


                                                                                                                  This program creates an Excel spreadsheet (actually
                                                                              LBEU008 - Parking - Revenue/Expense a CSV file) for End User Reporting. This program will Used by Parking to monitor
1   Long Beach           GL     Page, SQR, Record
                                             LB8_EU_EU008                     by Fund User Report                 read the PS_LB_BD002_TBL for it's financial data.     Financial status                        Reporting Session
                                                                                                                     This program reads the PS_LB_DB002_TBL, extracts
                                                                                                                     balances for Parking Related Funds, and creates a
                                Field, Page,                                                                         Balance Sheet for these funds as well as a summary Used by Parking to monitor
1   Long Beach           GL     SQR, Record LB8_EU_EU010                      LBEU010 - Parking Balance Sheet        report.                                            Financial status                        Reporting Session

                                Component
                                record field
                                PeopleCode,                                                                          This the program reads a CSV file and will compare
                                Page, Record,                                                                        the housing fees from PS_SF_ACCTG_LN table. This Used by end users for
1   Long Beach           GL     SQR           LB8_EU_EU020                    LBEU020 - Housing Recon Report         report is used by Housing for reconciliation purposes. reconciliation purposes.            Reporting Session
                                                                                                                                                                        This program picks up a specified
                                                                                                                                                                        FIRMS Extract file from Unix
                                                                              LBFTP05 - FTP FIRMS Exctract File to This program picks up a specified FIRMS Extract file server and ftp's it to our local
1   Long Beach           GL     Page, SQR    LB8_FTP_FTP05                    a CSULB local server                 from Unix server and ftp's it to our local server.   server.                                 GL09002 - FTP

                                                                                                                                                                            This program compares ledger_kk
                                                                                                                                                                            against kk_activity_log and reports
                                                                                                                                                                            variances. Used by General
                                                                              LBGL001 - LEDGER_KK Variance           This program compares ledger_kk against                Accounting to identify out of sync
1   Long Beach           GL     Page, SQR    LB8_RUN_GL001                    Report                                 kk_activity_log and reports variances.                 items in a timely manner.           Reporting Session

                                                                                                                     This report prints the beginning and ending ledger
                                                                                                                     balances by chartfield (dept, fund code, and program
                                                                                                                     number). This report is sorted by department only. It
                                                                                                                     lists detailed journal line activity posted/unposted
                                                                                                                     against the ledger for the fiscal year and accounting Used by end users for
1   Long Beach           GL     Page, Record, SQR
                                               LB8_GL_GL004                   LBGL004 - GL Detail Activity by Dept   periods specified.                                    reconciliation purposes.             Reporting Session

                                                                                                                   This report prints the beginning and ending ledger
                                                                                                                   balances by chartfield (Fund_code, and Account
                                                                                                                   number). This report is sorted by Fund_code only. It
                                                                                                                   lists detailed journal line activity posted/unposted
                                                                                                                   against the ledger for the fiscal year and accounting Used by end users for
1   Long Beach           GL                    LB8_GL_GL005
                                Page, Record, SQR                             LBGL005 - Gen Ledger Dtl Act by Fund periods specified.                                    reconciliation purposes.               Reporting Session

                                                                                                                     This the program creates 7 Excel spreadsheet
                                                                                                                     (actually
                                Page, SQR,                                                                           a CSV file) that contains the following chart fields and
                                Record,                                                                              descriptions: Fund, Account, DeptID, Program, Class, Files created of chartfield values
                                Record       LB_GL_GL007                                                             and Project. These files are posted to CSULB website posted to web for use by end
1   Long Beach           GL     PeopleCode   LB8_GL_GL007                     LBGL007 - GL PS COA Extract            for end users.                                           users.                            Third Party Interface Document
                                Page, SQR,                                                                           This program reads a CSV file and will load a new
                                Record,                                                                              Journal based on the information in that file, if it
                                Record                                                                               passes edits.                                          Upload journal entries instead of
1   Long Beach           GL     PeopleCode   LB8_GL_GL008                     LBGL008 - GL Journal Entry Upload                                                             keying them online                  GL05001 - Journal Upload Process




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    Campus Modification Log Cross Reference to CFS Modifications

                                Technology
      Campus Name      Module      Used                       Mod Project #                 Modification Name                            Modification Description                         Business Challenge                        Replaced By          Comments after talking to campus
                                                                                                                  Various departmental G/L type B transactions to be
                                                                                                                  fed into G/L.Copier program transactions; Postage
                                                                                                                  transactions; Telecom transactions; Print shop                   Upload charges for chargebacks
1   Long Beach           GL     Page, SQR    LB8_GL_GL009                         LBGL009 - Load CSU_ACCTG_LINE - transactions; etc.                                               and self support operations          GL09003 - Charge Back


                                Page, Crystal,
                                Query,                                                                                     This program prints credit amount, debit amount, and
                                Record, SQL                                       LBGL010B - GL Balancing Rpt by PS        net amount of a batch from CSU_ACCTG_LINE table Used by end users for
1   Long Beach           GL     definition     LB8_GL_GL010                       COA.                                     by chartfield combination.                           reconciliation purposes.                Reporting Session

                                                                                                                          This report prints the beginning and ending ledger
                                                                                                                          balances by chartfield (dept, fund code, class, and
                                                                                                                          program number). This report is sorted by
                                                                                                                          department only. It lists detailed journal line activity
                                                                                  LBGL011 - GL Detail Activity - by Dept, posted/unposted against the ledger for the fiscal year Used by end users for
1   Long Beach           GL     Page, SQR    LB8_GL_GL011_GL012                   Fund, Class, Program                    and accounting periods specified.                        reconciliation purposes.             Reporting Session

                                                                                                                          This report prints the beginning and ending ledger
                                                                                                                          balances by chartfield (Fund, Class and Account
                                                                                                                          number). This report is sorted by Fund and Class. It
                                                                                                                          lists detailed journal line activity posted/unposted
                                                                                  LBGL012 - GL Detail Activity - by Fund, against the ledger for the fiscal year and accounting    Used by end users for
1   Long Beach           GL     Page, SQR    LB8_GL_GL011_GL012                   Class                                   periods specified.                                       reconciliation purposes.             Reporting Session

                                                                                                                           For a particular fund Code as of an accounting period
                                                                                                                           of a Fiscal Year this report lists balances of 305002
                                                                                                                           (Funs Balance – continuing approp.), 205090
                                                                                                                           (Operation Revenue collect in advance), and all
                                                                                                                           revenue accounts, sums up the balances of all of the
                                                                                                                           above as total sources of fund, then lists all
                                                                                                                           expenditure accounts balance ,subtracts the sum of
                                                                                  LBGL014 - Trust Fund Balance             all expenditure accounts from the total sources of    Used by end users to monitor
1   Long Beach           GL     Page, SQR    LB8_GL_GL014                         Available Report                         fund as balance available.                            financial activity                     Reporting Session

                                                                                                                       This program reads the accounting line tables, kk
                                Page, SQR,                                                                             activity log, and journal line tables, etc. to populate a
                                Record,                                                                                reporting table LB_ACCTG_LN_RPT that will be used
                                Record                                            LBGL116 - Load Acctg Lines Reporting in various consolidated detail activity reports.          Data needed to create end user
1   Long Beach           GL     PeopleCode   LB8_GL_GL116, LB_FS_PACKET_HD19551   Table for Consolidated Detail Report                                                           reports                                Reporting Session

                                                                                                                           This program extracts G/L chartfields and their
                                                                                                                           descriptions for CashNet. The extract file is uploaded
                                                                                                                           to CashNet server by a local FTP program. This data Used to populate Cashnet to
                                                                                                                           is used to control the chartfields which can be used by control chartfields which could be
                                Field, Page, LB_GL_GL119_REF532                                                            cashiers.                                               used by Cashiers when posting
1   Long Beach           GL     Record, SQR LB8_GL_GL119                          LBGL119 - GL Cashnet COA Extract                                                                 cash receipts                        Third Party Interface Document




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    Campus Modification Log Cross Reference to CFS Modifications

                                Technology
      Campus Name      Module      Used                       Mod Project #            Modification Name                          Modification Description                           Business Challenge                        Replaced By   Comments after talking to campus


                                                                                                                This report prints the project-to-date pre_enc, enc,
                                                                                                                actuals, and budget amounts by project then by
                                Page, SQR,                                                                      account, by fund, and by deptid. It uses reporting
                                Record,                                                                         table PS_LB_ACCTG_LN_RPT to sum up detailed
                                Record                                        LBGL122 - GL Consolidated Summary activity to summary level. PS_LB_ACCTG_LN_RPT End user report for reconciling
1   Long Beach           GL     PeopleCode   LB8_GL_GL122                     by Project                        is populated by LBGL116. This is an end user report. project activity                              Reporting Session



                                                                                                                    This report prints the beginning and ending ledger
                                                                                                                    balances by chartfield (project ID, fund code, program
                                                                                                                    code, and dept) for actuals as well as budgets. It uses
                                                                                                                    a reporting table PS_LB_ACCTG_LN_RPT for the
                                                                                                                    detailed activity. PS_LB_ACCTG_LN_RPT is
                                                                                                                    populated in a process called LBGL116. The detail
                                Page, SQR,                                                                          will include Budget, Pre Encumbrance, Encumbrance
                                Record,                                                                             and Expended amounts from the accounting lines
                                Record                                        LBGL123 - GL Consolidated Project     tables as well as journal entries.                      End user report for reconciling
1   Long Beach           GL     PeopleCode   LB8_GL_GL123                     Detail Report                         This is an end user report.                             project activity                       Reporting Session

                                                                                                                    This report prints the PTD budgets, and "actual"
                                                                                                                    revenue / expenses by "current month", "fiscal year"
                                                                                                                    and "project to date". It also includes "open
                                                                                                                    commitment, total commitment and the balance
                                Page, SQR,                                    LBGL124 - GL Project Summary by       available. The report is run for one fund at a time.      End user report for reconciling
1   Long Beach           GL     Record       LB8_GL_GL124                     Fund Report                           This is an end user report.                               project activity                     Reporting Session

                                                                                                                  This report prints the PTD budgets, and "actual"
                                                                                                                  revenue / expenses by "current month", "fiscal year"
                                                                                                                  and "project to date". It also includes "open
                                                                                                                  commitment, total commitment and the balance
                                Page, SQR,                                                                        available. The report is run for one department at a        End user report for reconciling
1   Long Beach           GL     Record       LB8_GL_GL125                     LBGL125 - Project Summary by Deptid time. This is an end user report.                           project activity                     Reporting Session

                                                                                                                    This report prints the PTD budgets, and "actual"
                                                                                                                    revenue / expenses by "current month", "fiscal year"
                                                                                                                    and "project to date". It also includes "open
                                                                                                                    commitment, total commitment and the balance
                                Page, SQR,                                    LBGL126 - Project Summary by          available. The report is run for one department at a      End user report for reconciling
1   Long Beach           GL     Record       LB8_GL_GL126                     Program                               time. This is an end user report.                         project activity                     Reporting Session

                                                                                                                    This report prints the beginning and ending ledger
                                                                                                                    balances by chartfield (dept, fund code, class, and
                                Page, SQR,                                                                          program number) for actuals as well as budgets. It
                                Record,                                                                             uses a reporting table PS_LB_ACCTG_LN_RPT for
                                Record                                        LBGL130 - Generic GL Consolidated     the detailed activity. This report is run daily for the   End user reporting for reconciling
1   Long Beach           GL     PeopleCode   LB8_GL_GL130                     Detail Report                         end users.                                                detail activity                      Reporting Session




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    Campus Modification Log Cross Reference to CFS Modifications

                                Technology
      Campus Name      Module      Used                         Mod Project #            Modification Name                            Modification Description                          Business Challenge                            Replaced By      Comments after talking to campus



                                                                                                                                                                             This resets the budget dates and
                                                                                                                                                                             accounting dates each month on
                                                                                                                    This resets the budget dates and accounting dates        non-closed PO's, REQ's and
                                                                                                                    each month on non-closed PO's, REQ's and                 Vouchers. Specifically, it will modify
                                                                                                                    Vouchers. Specifically, it will modify these 2 fields to these 2 fields to the first day of the
                                Page, SQR,                                                                          the first day of the new accounting period so there are new accounting period so there are
                                Record,                                                                             no issues with continued processing of these             no issues with continued
                                Record                                          LBGL200 - Month-End Accounting Date documents.                                               processing of these documents.
1   Long Beach           GL     PeopleCode     LB8_GL_GL200                     Roll                                                                                                                                Use PS Delivered Functionality

                                                                                                                        This reads the DEPTID tree and creates a flat file
                                                                                                                        containing division, sub-division, sub-sub-division,
                                                                                                                        department ID and their descriptions for use by the
                                Page, SQR,                                                                              TelMaster System. The TelMaster System will use
                                Record,                                                                                 this file to compare against its' own hierarchy and as
                                Record                                          LBGL500 - TelMaster DEPTID Tree         necessary.                                               Provides dept tree information for
1   Long Beach           GL     PeopleCode     LB8_GL_GL500                     Extract                                                                                          campus telecom billing system        Third Party Interface Document
                                                                                                                                                                             This program reports ratio of
                                Field, Page,                                                                            This program reports ratio of Student A/R to Revenue Student A/R to Revenue for
                                SQR, Record,                                    LBGL600 - Student A/R to Revenue        for Student Financial balance scorecard              Student Financial balance
1   Long Beach           GL     Translate    LB8_GL_GL600                       Ratio Report                            measurement.                                         scorecard measurement.                   Reporting Session
                                                                                                                                                                                 Tables housing parameters used
1   Long Beach          Other   Page, Record LB8_TECHNICAL_PARAMETERS           LB Technical Parameters                 Tables housing parameters used by LB reports             by LB reports                        Eliminated
                                                                                                                                                                                 This program ftps files from Unix
                                Page, SQR,                                      LBFTP01 - FTP Unix Files to CSULB       This program ftps files from Unix server back to         server back to various local
1   Long Beach          Other   Record         LB8_FTP_FTP001                   local servers                           various local servers.                                   servers.                             Third Party Interface Document


                                                                                                                                                                                 This program retrieves the temp
                                                                                                                                                                                 tables from
                                                                                                                                                                                 PS_TEMP_TBL_ASGNM with an
                                Component                                                                                                                                        in_use_sw flag of 'Y' and resets it
                                record field                                                                                                                                     as well as the process instance.
                                PeopleCode,                                                                             This program retrieves the temp tables from              We run this monthly to clear temp
                                Component                                                                               PS_TEMP_TBL_ASGNM with an in_use_sw flag of              table in use switch to avoid
                                record                                                                                  'Y' and resets it as well as the process instance. We    potential future problems while
                                PeopleCode,                                                                             run this monthly to clear temp table in use switch to    running processes that access
                                Field, Page,                                                                            avoid potential future problems while running            these temp tables. SOSS provided
                                Record, SQL                                     LBTMPMNT - LB Non-Shared Table          processes that access these temp tables. SOSS            instructions to us for writing this
1   Long Beach          Other   definition     LB8_TMP_MNTNCE                   Maintenance                             provided instructions to us for writing this program.    program.                            Data Integrity




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    Campus Modification Log Cross Reference to CFS Modifications

                                Technology
      Campus Name      Module      Used                       Mod Project #            Modification Name                           Modification Description                          Business Challenge                    Replaced By   Comments after talking to campus




                                                                                                                      Cloned from the delivered PO_PO_EMAIL App
                                                                                                                      Engine programand modified to• Have the email from:
                                                                                                                      purch-dispatch@csulb.edu
                                                                                                                      • Format the Buyer’s name to “First Last”.
                                                                                                                      • Include the Buyer’s name on the email subject line.
                                                                                                                      • Include the Buyer’s email address in the email “copy
                                                                                                                      to”.
                                                                                                                      • Add a new message (31000, 16) in the message
                                                                                                                      catalog to :
                                                                                                                      o Have the message description assign variables to
                                                                                                                      include the PO# and Buyer’s name on the email
                                                                                                                      subject line.
                                                                                                                      o Have the message explanation (long description)
                                                                                                                      contain the email text with a variable for the PO#.

                                                                                                                Process definition LB_PO9_EMAIL was created. This
                                                                                                                process was added as a step to Job PODISPATCH. Used by Purchasing to send e-mail PO99011 - Purchase Order Print
1   Long Beach           PO     App Engine   LB_PO9_EMAIL                     LB_PO9_EMAIL - App Engine program                                                   to end users                   Format
                                                                                                                      This program reports any PO's whose Buyer ID,            Effective 6/30/09 we will no
                                                                                                                      Approved by OPRID, or Modified by OPRID is not the       longer need this report as we
                                                                              LBAU014 - LBTRV PO Buyer Activity       same as Entered by OPRID during a specified period       are no longer encumbering
1   Long Beach           PO     Page, SQR    LB8_AU_AU014                     Audit Report                            of time.                                                 Travel funds                    Eliminated - Not Used

                                                                                                                                                                           This program checks all User
                                                                                                                                                                           Profiles that have been assigned
                                                                                                                      This program checks all User Profiles that have been one of the LB_DEPT_BUYER_
                                                                                                                      assigned one of the LB_DEPT_BUYER_ roles and         roles and reports any User Profile
                                                                              LBEU009 - PO Department Buyer           reports any User Profile that can approve its own    that can approve its own Purchase
1   Long Beach           PO                    LB8_EU_EU009
                                Page, Record, SQR                             Conflict of Interest Audit              Purchase Orders.                                     Orders.                            Security Related
                                Page, SQR,
                                Record,
                                Record                                                                                This program provides a list of POs with some detail     Used by Purchasing to monitor
1   Long Beach           PO     PeopleCode   LB8_PO_PO008                     LBPO008 - Vendor PO Activity Report     activities, sorted by vendor and PO#.                    activity                        Reporting Session
                                Page, SQR,
                                Record,                                                                                                                                        This program reports Purchase
                                Record                                        LBPO009 - PO Activity by Category ID This program reports Purchase Order activities by           Order activities by NIGP
1   Long Beach           PO     PeopleCode   LB8_PO_PO009                     Rpt                                  NIGP (Commodity) Code.                                      (Commodity) Code.               Reporting Session

                                                                                                                    This report prints the supporting detail for the general
                                                                                                                    ledger pre-encumbrance balances. It lists requisition
                                Page, SQR,                                                                          distribution accounting line activity for the user
                                Record,                                                                             defined time period and is selected using the
                                Record                                                                              accounting transaction date (not necessary the           Used by end users to monitor
1   Long Beach           PO     PeopleCode   LB8_PO_PO010                     LBPO010 - REQ Detail Activity by Dept requisition date).                                       activity                          Reporting Session




          29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                                     33 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                                Technology
      Campus Name      Module      Used                       Mod Project #                Modification Name                          Modification Description                         Business Challenge                      Replaced By         Comments after talking to campus

                                                                                                                         This report prints the supporting detail for the general
                                                                                                                         ledger pre-encumbrance balances. It lists requisition
                                Page, SQR,                                                                               distribution accounting line activity for the user
                                Record,                                                                                  defined time period and is selected using the
                                Record                                                                                   accounting transaction date (not necessary the           Used by end users to monitor
1   Long Beach           PO     PeopleCode   LB8_PO_PO011                         LBPO011 - PO Detail Activity by Dept   requisition date).                                       activity                        Reporting Session
                                                                                                                         This program creates a report for Purchasing to
                                                                                  LBPO014 - Req to GL Fund Balancing     summarize requisition pre-encumbrance activity and
1   Long Beach           PO     Page, SQR    LB_PO014_R539                        Rpt                                    compare it to General Ledger Activity.                 No Longer being used              Eliminated - Not Used
                                                                                                                         This program creates a report for Purchasing to
                                                                                  LBPO015 - PO to GL Fund Balancing      summarize purchase order encumbrance activity and
1   Long Beach           PO     Page, SQR    LB_PO_REF164                         Rpt                                    compare it to General Ledger Activity.            No Longer being used                   Eliminated - Not Used
                                                                                                                         This program extracts PO information to be used for    PO information transferred to
                                             LB_PO_PO018_REF483                   LBPO018 - Extract PO Info for          indexing documents scanned.                            Imaging server for indexing of
1   Long Beach           PO     Page, SQR    LB8_PO_PO018                         Scanning and Indexing                                                                         images of Purchasing documents    Third Party Interface Document


                                                                                                                         This program will identify any PO's that have open an
                                                                                                                         encumbrance balance. To identify this the program
                                                                                                                         will use the initial encumbrance, any encumbrance
                                Index, Page,                                                                             reversals (from vouchers), and any encumbrance
                                SQR, Record,                                                                             closures (liquidations from PO Post). The fields of this
                                Record                                                                                   report are different from the baseline report.           Used by Purchasing and end users
1   Long Beach           PO     PeopleCode LB8_PO_PO100, LB_FS_PACKET_HD19551     LBPO100 - Open PO Report                                                                        to manage their open PO's        Reporting Session

                                                                                                                         This program will identify any REQ's that have open
                                                                                                                         an pre-encumbrance balance. To identify this the
                                                                                                                         program will determine the initial pre-encumbrance,
                                                                                                                         any pre-encumbrance reversals (from PO's), and any
                                                                                                                         pre-encumbrance closures (liquidations from REQ     Used by Purchasing and end users
1   Long Beach           PO                  LB8_PO_PO101, LB_FS_PACKET_HD19551
                                Page, SQR, Record                                 LBPO101 - Open REQ Report              Post).                                              to manage their open requisitions Reporting Session

                                                                                                                         This program processes the inbound Planet Bids
                                                                                                                         Vendor Interface file containing vendor data from the
                                Page, SQR,                                                                               external web vendor. This program will process
                                Record,                                                                                  "adds" and "updates" based on the information
                                Record                                            LBPO102 - PO Vendor Plant Bids         provided on the input file.                           Used to update vendor information
1   Long Beach           PO     PeopleCode   LB8_PO_PO102                         Interface                                                                                    in PS Finance                     Third Party Interface Document

                                                                                                                         This program produces a monthly summary report for
                                                                                                                         requisitions showing month-by-month counts and
                                                                                                                         totals for requisitions by status (statuses includes
                                                                                                                         open, approved, completed, canceled, deleted) for 18
                                                                                                                         months ending with the fiscal year and month
                                                                                                                         supplied in the run control. Optionally, detail info can Used by Purchasing to monitor
1   Long Beach           PO     Page, SQR    LB8_PO_PO109                         LBPO109 - Monthly Req Stats            be printed also.                                         activity                        Reporting Session




          29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                                               34 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                                 Technology
      Campus Name      Module       Used                      Mod Project #           Modification Name                        Modification Description                          Business Challenge                       Replaced By          Comments after talking to campus


                                                                                                                  This program produces a monthly summary report for
                                                                                                                  purchase orders showing month-by-month counts and
                                                                                                                  totals for purchase orders by Buyer Name. It also  Used by Purchasing to monitor
1   Long Beach           PO     Page, SQR      LB8_PO_PO110                   LBPO110 - Monthly POs By Buyer      provides a grand total for each buyer.             activity.                               Reporting Session


                                                                                                                  This program produces a monthly summary report for
                                                                                                                  purchase orders showing month-by-month totals for
                                                                                                                  purchase orders Gross Count, Cancelled Count, Net
                                                                                                                  Count, Gross Amt. Count/Amount for fiscal ytd.     Used by Purchasing to monitor
1   Long Beach           PO     Page, SQR      LB8_PO_PO111                   LBPO111 - Monthly PO Stats          Optionally, detail info can be printed also.       activity                                Reporting Session
                                                                                                                  This report prints PO count and PO dollars for PO
                                                                                                                  amount <= $2,500, > $2,500, and All PO's by              Used by Purchasing to monitor
1   Long Beach           PO     Page, SQR      LB8_PO_PO112                   LBPO112 - Low Dollar PO Report      accounting period for a specified fiscal year.           activity                          Reporting Session
                                                                                                                  This report prints PO count and PO dollars for the
                                                                              LBPO114 - PO Master Enabling        following categories: SYS Contracts, MEA's, Service Used by Purchasing to monitor
1   Long Beach           PO     Page, SQR, Record
                                             LB8_PO_PO114                     Agreement Report                    Orders, and Total Contracts.                        activity                               Reporting Session

                                                                                                                  This program produces three csv files of all active
                                                                                                                  vendors
                                                                                                                    1) PO File - contains multiple records for each
                                                                                                                  vendor (one for each NIGP code)
                                                                                                                    2) PO File - contains only one record per vendor (no
                                                                                                                  NIGP codes)                                              Data file of information need in
                                                                                                                    3) AP File - one record per vendor, different          case of disaster recovery when PS
                                                                                                                  address from PO files. This data is created for use      Finance system may not be
1   Long Beach           PO     Page, SQR      LB8_PO_PO115                   LBPO115 - Create Vendor CSV Files   during a disaster recovery.                              available                         Third Party Interface Document

                                Page, Page                                                                        This the program creates a CSV file containing
                                PeopleCode,                                                                       Requisitions and POs related information such as         Used by Purchasing to monitor
1   Long Beach           PO     SQR            LB8_PO_PO116                   LBPO116 - REQs & POs by DEPTID      date created and status by Department.                   activity                          Reporting Session
                                Component
                                record field                                                                      This the program sends out emails to end users for
                                PeopleCode,                                                                       Reqs open for more then 7 days, POs processed the Used by Purchasing to provide            PO09005 - Req to Check End User
1   Long Beach           PO     Page, SQR      LB8_PO_PO117                   LBPO117 - PO Emails                 previous day & POs dispatched.                     status to end users                     Notification
                                Records,                                      LBPO121 - Open PO report -          PO STATUS/Open PO/MISSING RECEIPTS                       Used by Purchasing to manage
1   Long Beach           PO     Page, SQR      LB_FN_PO_BAKP001               Bakersfield                         REPORT                                                   open PO's                         Reporting Session

                                                                                                                  Changed the delivered POPO005 to execute UNIX
                                                                                                                  commands to copy the PO PDF document to a
                                                                                                                  CSULB UNIX directory that was created for              Creates file sent to Imaging server
                                                                                                                  documents that will be sent to the scanning device via for storage of Purchasing           PO99011 - Purchase Order Print
1   Long Beach           PO     SQR                                           POPO005 - PO Dispatch program       XML.                                                   documents                           Format
                                                                                                                                                                        This program provides a List of
                                                                                                                  This program provides a List of Users With Access To Users With Access To Modify
                                                                              LBAU001 - Users With Access To      Modify Chart of Accounts. This is used for PeopleSoft Chart of Accounts. This is used for
1   Long Beach         Security Page, SQR      LB8_AUDIT_REPORTS              Modify Chart of Accounts            Security review.                                      PeopleSoft Security review.         Security Related




          29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                                           35 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                                Technology
      Campus Name      Module      Used                       Mod Project #            Modification Name                         Modification Description                        Business Challenge                  Replaced By   Comments after talking to campus
                                                                                                                    This program provides a List of Available FIS Roles.   Used to manage /monitor PS
1   Long Beach         Security Page, SQR    LB8_AUDIT_REPORTS                LBAU002 - Available FIS roles         This is used for PeopleSoft Security review.           Finance security             Security Related
                                                                                                                    This progrm provides a List of Users With Access to
                                                                              LBAU003 - Users With Access To        Modify GL Configurtaions. This is used for             Used to manage /monitor PS
1   Long Beach         Security Page, SQR    LB8_AUDIT_REPORTS                Modify GL Configurations              PeopleSoft Security review.                            Finance security             Security Related
                                                                                                                    This program provides a List of Users With Access To
                                                                              LBAU004 - Users With Access To        Modify Closing Rules. This is used for PeopleSoft    Used to manage /monitor PS
1   Long Beach         Security Page, SQR    LB8_AUDIT_REPORTS                Modify Closing Rules                  Security review.                                     Finance security               Security Related
                                                                                                                    This program provides a List of Users With Access To
                                                                              LBAU005 - Users With Access To        Modify Closing Periods. This is used for PeopleSoft Used to manage /monitor PS
1   Long Beach         Security Page, SQR    LB8_AUDIT_REPORTS                Modify Chart of Closing Periods       Security review                                      Finance security               Security Related
                                                                                                                    This program provides a List of Users With Access To
                                                                              LBAU006 - Users With Access To Enter Enter Manual General Ledger Journal Entries. This is Used to manage /monitor PS
1   Long Beach         Security Page, SQR    LB8_AUDIT_REPORTS                Manual General Ledger Journal Entries used for PeopleSoft Security review.                 Finance security               Security Related
                                                                                                                    This program provides a List of Users With Access To
                                                                              LBAU007 - Users With Access To        Modify Open Items Within GL. This is used for        Used to manage /monitor PS
1   Long Beach         Security Page, SQR    LB8_AUDIT_REPORTS                Modify Open Items Within The GL       PeopleSoft Security review.                          Finance security               Security Related
                                                                                                                    This program provides a List of Users With Access To
                                                                              LBAU008 - Users With Access To        Create/Modify User Profiles. This is used for        Used to manage /monitor PS
1   Long Beach         Security Page, SQR    LB8_AUDIT_REPORTS                Create/Modify User Profiles           PeopleSoft Security review.                          Finance security               Security Related
                                                                                                                    This program provides a List of Users With Access To
                                                                              LBAU009 - Users With Access To        Approve Requisitions. This is used for PeopleSoft    Used to manage /monitor PS
1   Long Beach         Security Page, SQR    LB8_AUDIT_REPORTS                Approve Requisitions                  Security review.                                     Finance security               Security Related


                                                                                                                    This program provides a List of Users With Access To
                                                                              LBAU010 - Users With Access To        Approve Their Own Requisitions (CSU-LB.PUR.3.B). Used to manage /monitor PS
1   Long Beach         Security Page, SQR    LB8_AUDIT_REPORTS                Approve Their Own Requisitions        This is used for PeopleSoft Security review.         Finance security               Security Related
                                                                              LBAU011 - Users With Access To        This program provides a List of Users With Access To
                                                                              Modify 2,3,4 Way Matching             Modify 2,3,4 Way Matching Configurations. This is    Used to manage /monitor PS
1   Long Beach         Security Page, SQR    LB8_AUDIT_REPORTS                Configurations                        used for PeopleSoft Security review.                 Finance security               Security Related

                                                                                                                    Report all POs created by anyone with the following
                                                                                                                    access
                                                                                                                       Access to create purchase orders
                                Page, SQR,                                                                             Access to approve purchase orders
                                Record                                        LBAU013 - All Pos created by anyone      Access to create vouchers                           Used to manage /monitor PS
1   Long Beach         Security PeopleCode   LB8_AU_AU013                     with some specified accesses             Access to match vouchers                            Finance security             Security Related
                                                                              LBAU015 - Financial Management        This program prints Financial Management Roles By
                                                                              Roles By User By Financial            User By Financial Management Manager. This is     Used to manage /monitor PS
1   Long Beach         Security Page, SQR    LB8_AU_AU015                     Management Manager                    used for PeopleSoft Security review.              Finance security                  Security Related
                                                                                                                    This program prints PS Finance Security Verification
                                                                              LBAU016 - FIS Security Verification   Report By ASM. This is used for PeopleSoft Security Used to manage /monitor PS
1   Long Beach         Security Page, SQR    LB8_AU_AU016                     Report By ASM                         review.                                              Finance security               Security Related




          29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                               36 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                                Technology
      Campus Name      Module      Used                        Mod Project #            Modification Name                          Modification Description                        Business Challenge                       Replaced By   Comments after talking to campus


                                Page, Page
                                PeopleCode,
                                SQR, Record,
                                Record
                                PeopleCode,                                    LBAU017 - Creates Reports of Roles By This program prints Financial Management Security       Used to manage /monitor PS
1   Long Beach         Security SQL definition LB8_AU_AU017                    User and Users By Role                Roles. This is used for PeopleSoft Security review.     Finance security                  Security Related
                                                                                                                      This program prints CS-Link Security Verification
                                                                                                                      Report By ASM. This is used for PeopleSoft Security
                                                                               LBAU018 - FIS CS-Link Security         review.                                             Used to manage /monitor PS
1   Long Beach         Security Page, SQR    LB8_AU_AU018                      Verification                                                                               Finance security                     Security Related
                                                                                                                      This program prints Permission List Access
                                                                               LBAU019 - Permission List Access       Comparison Report. This is used for PeopleSoft         Used to manage /monitor PS
1   Long Beach         Security Page, SQR    LB8_AU_AU019                      Comparison                             Security review.                                       Finance security                  Security Related


                                Field, Page,
                                Page
                                PeopleCode,
                                SQR, Record,
                                Record
                                PeopleCode.                                                                           This program reads several csv files and inserts rows
1   Long Beach         Security SQL definition LB8_CS_CSLINK                   LBCS001 - CS-Link Initial Table Load   into the LB_CS_* security tables.                     No Longer being used               Eliminated - Not Used


                                Field, Page,
                                Page
                                PeopleCode,
                                SQR, Record,
                                Record
                                PeopleCode.                                                                         This program prints CS-Link Access by EmplID. This
1   Long Beach         Security SQL definition LB8_CS_CSLINK                   LBCS002 - CS-Link Security by EmplID is used for Report Distribution Security review    No Longer being used                    Eliminated - Not Used


                                Field, Page,
                                Page
                                PeopleCode,
                                SQR, Record,
                                Record
                                PeopleCode.                                                                           This program prints CS-Link Access by Type of
1   Long Beach         Security SQL definition LB8_CS_CSLINK                   LBCS003 - CS-Link Access by Type       Access                                                 No Longer being used              Eliminated - Not Used


                                Field, Page,
                                Page
                                PeopleCode,
                                SQR, Record,
                                Record
                                PeopleCode.                                                                           CS-Link Security - This program prints PS IDs not in   Used to manage security for report
1   Long Beach         Security SQL definition LB8_CS_CSLINK                   LBCS004 - PS IDs Not In CS-Link        CS-Link                                                repository                         Reporting Session




          29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                                      37 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                                   Technology
      Campus Name      Module         Used                    Mod Project #            Modification Name                        Modification Description                         Business Challenge                         Replaced By               Comments after talking to campus
                                                                              LBEU003 - Create CS Link Security   This program read PS Finance data and creates            Used to manage security for report
1   Long Beach                               LB8_EU_EU003
                       Security Page, SQR, Record                             Files                               security files for CS Link.                              repository                         Third Party Interface Document

                                                                                                                                                                           This program loads Roles, operator
                                                                                                                                                                           preferences, buyer, and requestor
                                                                                                                  This program loads Roles, operator preferences,          information into arrays to facilitate
                                                                                                                  buyer, and requestor information into arrays to          printing. This form is used by end
                                                                              LBEU004 - Finance Authority         facilitate printing. This form is used by end users to   users to request PS Finance
1   Long Beach         Security                LB8_EU_EU004
                                  Page, SQR, Record                           Application                         request PS Finance security accesses.                    security accesses.                    Security Related
1   Los Angeles          AM       App. Engine N                               LA_AM_CONV1                         LA_AM_CONV1                                                                                    Eliminated
1   Los Angeles          AM       App. Engine N                               LA_AM_CONV2                         LA_AM_CONV2                                                                                    Eliminated
1   Los Angeles          AM       Crystal      Y                              LA_AM100                            Asset Listing for end users - by dept                                                          Reporting Session
1   Los Angeles          AM       SQR Report N                                LA_AMU10                            PI Results - All Unders                                                                        Eliminated - not used
1   Los Angeles          AM       SQR Process N                               LAAMDON                             LAAMDON - AM Mass Change                                                                       Eliminated - not used
1   Los Angeles          AP       App. Engine Y                               LA_AP015                            Voucher Update                                                                                 AP09009 - AP Voucher Interface
1   Los Angeles          AP       Crystal      Y                              LA_CHKRG                            LA Payment Register                                                                            AP09002 - AP Check Register
1   Los Angeles          AP       Crystal      N                              LA_FS146                            Point of Sale Audit (Fin Cashier Transaction Report)                                           Reporting Session
                                                                                                                  Parking Audit Report (Fin Cashier Transaction
1   Los Angeles          AP       Crystal       N                             LA_FS156                            Report)                                                                                     Reporting Session
                                                                                                                                                                           Payment handling code sync from
1   Los Angeles          AP       IB message    Y                             LA_PYMNT_HNDL_FULLSYNC              Payment Handling Code Sync                               FS TO HRSA
                                                                                                                                                                           Ties HFRS Item Type with
                                                                                                                  Vendor and Voucher update with Payment Handling          Payment Handling Code. Cross ref.
1   Los Angeles          AP       IB message    Y                             LA_SF015_VCHR                       Code                                                     vendor_id and emplid              FS99004 - Vendor/Voucher Interface
1   Los Angeles          AP       SQR Process   N                             LAAP040                             LAAP040 - SA Voucher Load                                                                  IB
1   Los Angeles          AP       Crystal       Y                             LAAP1090                            Match Exception Report                                                                     AP05003 - Match Exception Report
1   Los Angeles          AP       Crystal       Y                             LAAPOUT                             Outstanding Check Listing                                                                  Reporting Session
                                                                                                                                                                                                              AR02001 - AR Aging by Fund and
1   Los Angeles          AR       Crystal       Y                             LA_AR100                            AR Aging Report                                                                             Account Report
1   Los Angeles          BI                                                   PROFORMA                            PROFORMA                                                                                    BI09001 - Billing Invoice
1   Los Angeles          BI                                                   REPRINT_IVC                         REPRINT_IVC                                                                                 BI09001 - Billing Invoice
1   Los Angeles          BI                                                   SNGL_ACTION                         SNGL_ACTION                                                                                 BI09001 - Billing Invoice
1   Los Angeles          GL                                                   CSUFS150                            CSU Bank Reformat EDI                                                                       AP08001 - ACH Payment Processing
1   Los Angeles          GL                                                   ECIN0001                            Inbound EC Agent                                                                            Third Party Interface Document
1   Los Angeles          GL       SQR Report    N                             LA_9011                             Load Acctg Entries SA 8/SF                                                                  IB
1   Los Angeles          GL       Crystal       Y                             LA_BDGT                             Budget Journal Detail Report                                                                GL99001 - Journal Entry Detail Report
1   Los Angeles          GL       App. Engine   N                             LA_BNKREC1 (update)                 Bank Recon Update                                                                           GL06002 Wells Fargo Bank Recon
1   Los Angeles          GL       App. Engine   N                             LA_BNKREC2 (reset)                  Bank SetID Reset                                                                            Eliminated - not used
1   Los Angeles          GL       SQR Report    Y                             LA_DR84 (detail)                    Expenditure Detail Report                                                                   Reporting Session
1   Los Angeles          GL       SQR Report    Y                             LA_DR84F                            Expenditure Detail Report                                                                   Reporting Session
                                                                                                                                                                                                              GL02001 - Year End Encumbrance
1   Los Angeles          GL       SQR Report    N                             LA_GL015                            CSU Year End Obligations Report                                                             Accruals and Danglers
                                                                                                                  Revenue and Expense
1   Los Angeles          GL       Crystal       Y                             LA_GL300                            (UASLA_AA_JOURNAL_LINE)                                                                     Eliminated - not used
1   Los Angeles          GL       Page          N                             LA_GLMAP                            GL Crosswalk                                                                                Eliminated - not used
1   Los Angeles          GL       App. Engine   N                             LA_JRNL_IMP                         UASLA Flat File Journal Import                                                              GL05001 - Journal Upload Process
1   Los Angeles          GL       Page          N                             LA_PAY_AGENCY                       Pay Agency                                                                                  Eliminated - not used




           29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                                                 38 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                                 Technology
      Campus Name      Module       Used                      Mod Project #            Modification Name                Modification Description          Business Challenge                          Replaced By                   Comments after talking to campus
1   Los Angeles         GL      Page        N                                 LA_PAY_BENEFIT               Pay Benefit                                                                  Eliminated - not used
1   Los Angeles         GL      Page        N                                 LA_PAY_CLS_SER               Pay Class Serial                                                             Eliminated - not used
1   Los Angeles         GL      App. Engine N                                 LA_POS_UPDT                  POS Updates                                                                  Eliminated - not used
1   Los Angeles         GL      SQR Report  N                                 LA_PYRL                      CSULA Payroll report                                                         IB
1   Los Angeles         GL      SQR Report  Y                                 LA_SR84 (summary)            Expenditure Summary Report                                                   Reporting Session
1   Los Angeles         GL      SQR Report  Y                                 LA_SR84F                     Expenditure Detail Report                                                    Reporting Session
1   Los Angeles         GL      SQR Process N                                 LAASI150 (for ASI)           ASI Bank File Load Process                                                   Eliminated - not used
1   Los Angeles         GL      SQR Process Y                                 LACSHNET                     Load Cashnet GL data                                                         FS99001 - General Ledger Interface
1   Los Angeles         GL      Crystal     Y                                 LAF3000-                     AutoRecon Input File Register                                                Eliminated - not used
1   Los Angeles         GL                  N                                 LAGL020                      UASLA Flt File Journal Import                                                GL05001 - Journal Upload Process
1   Los Angeles         GL      SQR Process N                                 LAGL020                      LAGL020 - Payroll Load                                                       Eliminated - not used
1   Los Angeles         GL      SQR Process N                                 LAUAS150 (for UAS)           UAS Bank File Load Process                                                   Third Party Interface Document
1   Los Angeles         GL      SQR Process N                                 LAUSU150                     USU Bank File Load Process                                                   Third Party Interface Document
                                                                                                                                                   Provides departmental security for
1   Los Angeles         Other   IB message    Y                               LA_H_DEPT_SEC_FULLSYNC       Departmnet sync for payroll reports     HRSA based on FS settings          Third Party Interface Document
1   Los Angeles         Other   ??                                            LA_MOP_UAS_RX                UASLA Processes                                                            Eliminated - not used
                                                                                                                                                   Passes EMPLID and Name from
1   Los Angeles         Other   IB message    Y                               LA_PERSON_FULLSYNC           Emplid Sync                             HRSA to PS; avoids extra info        AP09001 - Open Item Key Setup
1   Los Angeles          PO     Crystal       Y                               LA_PO100                     Open Commitment Report                                                       Reporting Session
1   Los Angeles          PO     SQR Report    Y                               LA_VCPN                      Print Portrait Invoices                                                      BI09001 - Billing Invoice
1   Los Angeles          PO     SQR Report    Y                               LAPO001                      LA - DVBE/SB/MB Report                                                       PO99007 - DVBE/SM/MB Report
                                                                                                                                                                                                                             The ID is used to populate the Dept ID and the
                                                                                                                                                                                        PO03001 - Business Ownership by      Project Mgr on the CF. This is done for reporting.
1   Los Angeles          PO     SQR Report    Y                               LAPO002                      LA - Business Ownership Report                                               Ethnicity, Race and Gender Report    This is still an issue.
1   Los Angeles          PO     SQR Report    Y                               LAPO003                      LA - Recycled Products Report                                                PO99009 - Recycled Products Report
                                                                                                                                                                                                                             Will not match up. Different fields. Report by
                                                                                                                                                                                                                             Department security. Will LA be able to keep since
                                                                                                                                                                                                                             this is Crystal and it was noted that customized
1   Los Angeles          PO     SQR Report    Y                               LAPO004                      LA - Contract Award Qtrly Rpt                                                PO99010 - Contract Award Report      reqporting stayed with campus
                                                                                                                                                                                        PO99011 - Purchase Order Print
1   Los Angeles          PO     SQR Report    Y                               LAPO005                      PO Dispatch/Print                                                            Format
1   Los Angeles          PO     SQR Report    Y                               LAPO051                      LA - Open PO Activity                                                        PO05001 - Open PO Activity Report
1   Los Angeles          PO     SQR Report    Y                               LAPO052                      LA - PO Activity Report                                                      PO05001 - Open PO Activity Report
                                                                                                                                                                                        PO99011 - Purchase Order Print
1   Los Angeles          PO     SQR Report                                    PO_DISPATCH                  Dispatch Purchase Orders                                                     Format
                                                                                                                                                                                        PO99011 - Purchase Order Print
1   Los Angeles          PO     SQR Report                                    PO_PRINT                     Purchase Orders Print                                                        Format
1   Los Angeles        Security App. Engine   Y                               LA_DEPT_SEC_SETUP            Department Security Setup                                                    Third Party Interface Document
                                                                              APY2021- (Crystal Reports)
1   Maritime             AP     Crystal                                       MACHK1.rpt, MACPY1.rpt       MA Custom AP Check                      Custom Check - Campus Specific AP06001 - AP Check Format
                                                                                                                                                   Req'd by Accounts Payable Dept.
                                                                                                                                                   to know the account distribution -
                                                                                                                                                   Req'd by the Accounts Payable
1   Maritime             AP     SQR                                           MAAP001.SQR                  AP Invoice Distrib Report               Manager                              Reporting Session




           29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                                  39 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                                 Technology
      Campus Name      Module       Used                      Mod Project #            Modification Name                      Modification Description                         Business Challenge                        Replaced By           Comments after talking to campus
                                                                                                                                                                        AP Check Register with Depts -
                                                                                                                                                                        Req'd for Accounts Payable
1   Maritime             AP     SQR                                           MAAP002.SQR                        AP Check Register with Depts                           Manager                             Reporting Session
                                                                              MAIVCPN.SQR, mahdftp.sqc,                                                                 Customized Customer Invoice -
                                                                              masubp00.sqc, magetdb.sqc,                                                                Campus Specific - Campus Logo
1   Maritime             AR     SQR, PS Objects                               mafulp00.sqc, maprtp00.sqc         AR Customer Invoice                                    on it                               BI09001 - Billing Invoice
                                                                                                                                                                        Change in Fund Balance - Req'd
1   Maritime             GL     SQR                                           MAGL008.SQR                        Change in Fund Balance                                 for budget officer                  Reporting Session
                                                                                                                                                                        GL/SL Account by Fund (Detail) -
1   Maritime             GL     SQR                                           MAGL011.SQR                        GL/SL Account by Fund (Detail)                         Req'd for budget officer            Reporting Session
                                                                                                                                                                        Sub-Ledger Rpt. (SCREEN 15) -
1   Maritime             GL     SQR                                           MAGL020.SQR                        Sub-Ledger Rpt. (SCREEN 15)                            Req'd for budget officer            Reporting Session
                                                                                                                                                                        Detail Expenses by Dept. - Req'd
1   Maritime             GL     SQR                                           MAGL021.SQR                        Detail Expenses by Department                          for budget officer                  Reporting Session
                                                                                                                                                                        GL Actuals by Department Report
                                                                                                                                                                        Req'd by Budget Officer and/or by
1   Maritime             GL     SQR                                           MAGL026.SQR                        GL Actuals by Department                               individual departments            Reporting Session
                                                                                                                                                                        GL Budgets by Department Report
                                                                                                                                                                        Req'd by Budget Officer and/or by
1   Maritime             GL     SQR                                           MAGL027.SQR                        GL Budget Report                                       individual departments            Reporting Session
1   Maritime             GL     SQR                                           MAGLCNI.SQR                        CASHNet GL Journal Interface file                      CashNet file upload to GL Journal FS99001 - General Ledger Interface
                                                                                                                                                                        HR Accounting lines uploaded to
1   Maritime            Other   SQR                                           LCD Process                        Export HR accounting lines                             GL                                  IB
                                                                                                                                                                        Month End Accounting Date
                                                                                                                                                                        Update - Req'd by Accounts
1   Maritime            Other   App Engine                                    MA_UPDACTDT - Application Engine   Month End Accounting Date Update                       Manager                             Use PS Delivered Functionality
                                                                                                                                                                        PO Detail Activity by Dept. - Req'd
1   Maritime             PO     SQR                                           MAPO001.SQR                        PO Detail Activity By Dept                             for Purchasing Manager              Reporting Session
1   Maritime             PO     SQR                                           MAPO002.SQR                        Reports Open Encumbrances on Pos                       Open PO Encumbarance Report Reporting Session
                                                                                                                                                                        Customized Purchase Order -
                                                                                                                                                                        Campus Specific - with Campus       PO99011 - Purchase Order Print
1   Maritime             PO     SQR                                           POPO005.SQR                        MA Custom PO Format                                    logo on it                          Format
                                                                                                                 This reports lists all Out of State vendors who have
                                                                                                                 reached a the threshold of $1500 YTD for state         assists in reporting to Franchise
1   Monterey Bay         AP     SQR           MBAP016                         Accts. Payable Voucher YTD         withholding purposes                                   Tax Board                           Reporting Session

                                                                                                                                                                     Used by the Account Payable
                                                                                                                                                                     department as a listing of checks
                                                                                                                 Used by the Account Payable department as a listing produced with handlig code. This
                                                                                                                 of checks produced with handlig code. This report   report facilitates the Bank
1   Monterey Bay         AP     Crystal       MBAP007                         AP Check Register Report           facilitates the Bank reconciliation                 reconciliation                         AP09002 - AP Check Register


                                                                                                                                                                        Provides Accounts Payable Detail
                                                                                                                 Provides Accounts Payable Detail with a                with a Dept/Fund/Account/Journal
1   Monterey Bay         AP     SQR           MBAP015                         AP Detail Activity                 Dept/Fund/Account/Journal ID Sort and Total            ID Sort and Total                Reporting Session
1   Monterey Bay         AP     SQR           MBAP027                         AP Voided Payments                 List of Voided Checks                                                                   Reporting Session




           29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                                          40 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                                 Technology
      Campus Name      Module       Used                         Mod Project #             Modification Name                         Modification Description                          Business Challenge                        Replaced By            Comments after talking to campus
                                                                                                                                                                               third party pro card vendor
                                                                                                                                                                               interface to staging area to be
1   Monterey Bay         AP                   MBPO21C
                                PS Pages and SQR                                 Procard Interface                     Load Procard charges                                    vouchered by A/P                    PO09001 - Procard
                                                                                                                                                                             was used for Banner; now using
1   Monterey Bay         AP     NOT APPLICABLE                                   Student Financials input              Process Student Financial info into AP for processing delivered IB                          Eliminated - Not Used
                                                                                                                                                                            assists in reporting to Franchise
1   Monterey Bay         AP     Crystal        MBAP024                           Vendor Use Tax                        Monthly listing of the Use Tax posted on the voucher Tax Board                              Reporting Session

                                                                                                                                                                         created to load only certain fields
                                                                                                                                                                         (name, EmplID) from the HR
                                                                                                                                                                         PERSONAL_DATA table. Used to
                                                                                                                                                                         populate DeptID & Project
                                                                                 Load Personnel Data from HR (may not Process to load Personnal Data from HR to Personal managers, as well as travel &       AP09001 - Open Item Key Setup
1   Monterey Bay         AP     SQR         MBINT002                             need in 9.0)                         Data Table in Finance                              salary advance open item values Still an issue.
1   Monterey Bay         AP     NOT APPLICABLE                                   Personnel Information Load           Process to load Pesonal Data from HRSA             not implemented w/ 9.0              Eliminated - Not Used

                                                                                                                                                                               formats ADP file extract into
                                                                                                                       Process appends Header Record to ADP Payroll file       delivered CSU baseline upload
1   Monterey Bay         GL     SQR         MBINT001                             Append Header Record (ADP)            in line with CSU format for upload.                     formate                             Third Party Interface Document
1   Monterey Bay         GL                 CSUGL025
                                SQR (CMS Baseline)                               Bank Recon                            Load Wells Fargo Bank recon File                        not a CSUMB mod                     GL06002 - Wells Fargo Bank Recon
1   Monterey Bay         GL     NOT APPLICABLE                                   Budget Journal Entry Upload           Upload Budget Journal Entry from Excel                  eliminated in 9.0 upgrade           Eliminated - Not Used
                                                                                                                       Process used to upload non student deposits from
1   Monterey Bay         GL                   CSUFS140
                                Delivered SQR(Load Interface)                    Cashnet Interface                     Cashnet systemt                                         not a CSUMB mod                     FS99001 - General Ledger Interface


                                                                                                                                                                               streamline the 'charging back' back
                                                                                                                                                                               of centrally made charges, such as
                                                                                                                                                                               postage. End users utilize a 7-digit
                                                                                                                       Mod with multiple processes; object defines a 7-        code that translates to chart field
                                                                                                                       character code default CF values for charging back      string, but the 7-digit code is static,
1   Monterey Bay         GL                   MBCBGL02
                                PS Pages and SQR                                 Chargeback Mod                        central transactions such as postage.                   only the translation is updated         GL09003 - Charge Back
                                                                                                                                                                                created to centrally capture
                                                                                                                       Pages to centralizes spending authority by DeptId,       signature authority by DeptID;
                                                                                                                       includes field for capturing dollar limits & comments if includes dollar limit & comment
1   Monterey Bay         GL                  MB_FISCAL_AUTH (Page)
                                PS Pages & Peoplecode                            Fiscal Authority Mod                  applicable.                                              section per presidents directive   GL09001 - Delegation of Authority
                                                                                                                       Process used to upload Payroll Transactions from
1   Monterey Bay         GL                   CSUFS140
                                Delivered SQR(Load Interface))                   Foundation Payroll Input              ADP system for Foundation Businees Unit                 not a CSUMB mod                     Third Party Interface Document
                                                                                                                                                                               This will be used for doing the bank
                                                                                 GL Bank Recon (GL Summary Check       This will be used for doing the bank reconcilation to   reconcilation to get list of
1   Monterey Bay         GL     Crystal        MBGL006                           Reconcile)                            get list of Outstanding checks.                         Outstanding checks.                  Reporting Session

                                                                                                                                                                             Enable campus departments to
                                                                                                                                                                             review the detail ledger activity and
                                                                                                                                                                             helps departments to identify the
                                                                                                                       Enable campus departments to review the detail        source of the accounting entries.
                                                                                                                       ledger activity and helps departments to identify the The report displays details such as
                                                                                                                       source of the accounting entries. The report displays requisition, PO and Voucher
                                                                                                                       details such as requisition, PO and Voucher numbers numbers along with the Journal ID
1   Monterey Bay         GL     SQR            MBGL100                           GL Deparment Activity                 along with the Journal ID information.                information.                          Reporting Session




          29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                                                    41 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                                 Technology
      Campus Name      Module       Used                         Mod Project #             Modification Name                        Modification Description                        Business Challenge                         Replaced By                   Comments after talking to campus
                                                                                                                                                                             Enable campus departments to
                                                                                                                       Enable campus departments to review the detail        review the detail ledger activity for
1   Monterey Bay         GL     SQR             MBGL101                          GL Detail Activity                    ledger activity for balance sheet accounts.           balance sheet accounts.               Reporting Session


                                NOT                                                                                                                                                                                                                   They do Physical Inventory for Non Cap (under
1   Monterey Bay         GL     APPLICABLE                                       GL Journal Entry Upload               Upload GL Journal Entry from Excel                    eliminated in 9.0 upgrade           Eliminated - Not Used                $5000.00).


                                                                                                                                                                            Two processes for creating nVision
                                                                                                                                                                            scopes and report requests for
                                                                                                                                                                            dynamically building layouts so end
                                                                                                                                                                            users don't have to define scopes
                                                                                 Processes to create nVision Dynamic   Two processes for creating nVision scopes and report & layouts. Process is run when
1   Monterey Bay         GL     SQR             MBNVS01,MBNVS02                  Layouts( RUN NVS/NVS2)                requests for dynamically building layouts            activity hits against a new chartfield Reporting Session
                                                                                                                       To Process Payroll transactions using LCD
1   Monterey Bay         GL     Integration Broker                               State Payroll Input                   functionality in HRSA and feeding to Finance GL       not a CSUMB mod                     IB
                                                                                                                       To upload telecom charges using a CSU Journal
1   Monterey Bay         GL     Delivered SQR CSUGL001                           Telecom File                          Upload process                                        not a CSUMB mod                     GL09003 - Charge Back
                                                                                                                       To upload electronic market place transactions like
                                                                                                                       special events registration fees, Athletic Mechandise
1   Monterey Bay         GL                   CSUFS140
                                Delivered SQR(Load Interface))                   Touchnet Interface                    sale, etc..                                           not a CSUMB mod                     FS99001 - General Ledger Interface
                                                                                                                       To upload Student Financial Accouting Lines like
                                                                                                                       Student Fees, Student Registration, etc to GL in
1   Monterey Bay         GL     Integration Broker                               Student Financials input              Finance.                                              not a CSUMB mod                     IB


                                                                                                                                                                          there is an operational need on our
                                                                                                                                                                          campus to capture organization
                                                                                                                                                                          structure in reporting. This process
                                                                                                                                                                          was created to capture a flat
                                                                                                                                                                          version of the DeptID
                                                                                                                                                                          organizational tree. Differs from
                                                                                                                                                                          Reporting Solution in that it retains
                                                                                                                                                                          the effective date of the tree,
                                                                                                                       Process used to update custom MB_DEPT_ROLLUP allowing for historical reporting.
                                                                                                                       table for DeptID tree reporting structure; retains (We have the same process in
1   Monterey Bay        Other   SQR             MBBD001                          Load Dept Rollup Table                effective date of tree                             CMS Finance & HR)                     nVision Reporting
                                                                                                                                                                             Process to FTP files to production
1   Monterey Bay        Other                MB_LOAD_FILE (Page)
                                PS page & Peoplecode                             Load Flatfile                         Process to FTP files to production server             server                             GL09002 - FTP

                                                                                                                                                                            A modification has been made to
                                                                                                                                                                            Peoplesoft delivered report to
                                                                                                                       A modification has been made to Peoplesoft delivered inlcude logos and Footer
                                                                                                                       report to inlcude logos and Footer Information for   Information for each of three        PO99011 - Purchase Order Print
1   Monterey Bay         PO     SQR             POPO005                          Dispatch Purchase Order               each of three operational business units.            operational business units.          Format




          29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                                                           42 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                                Technology
      Campus Name      Module      Used                       Mod Project #             Modification Name                    Modification Description                          Business Challenge                        Replaced By              Comments after talking to campus



                                                                                                                                                                       Lists all Open PO's. Is used by the
                                                                                                                                                                       Purchasing/Accounts Payable
                                                                                                               Lists all Open PO's. Is used by the                     departments as an audit tool for
                                                                                                               Purchasing/Accounts Payable departments as an           reconciling open PO's. Differs from
                                                                                                               audit tool for reconciling open PO's. Differs from CSU- CSU-Open PO Activity report in
                                                                                                               Open PO Activity report in that it subtotals at chart   that it subtotals at chart field
                                                                                                               field information, which is needed for reconciliation   information, which is needed for
1   Monterey Bay         PO     SQR          MBPO100                          PO Open Commitment               purposes.                                               reconciliation purposes.            Reporting Session
                                                                                                               Multiple processes allowing views to end user to         provide end users standard way of
                                                                                                               reconcile monthly vendor statements; loads vendor        reconciling pro card statements
1   Monterey Bay         PO                   MBPO21A
                                PS pages and SQR                              ProCard Mod                      file & processes through AP as vouchers                  independent of vendor             PO09001 - Procard

                                                                                                                                                                    to capture logos and chartfield
                                                                                                                                                                    distribution information on
                                                                                                               A modification has been made to Peoplesoft delivered requisition report for manual
                                                                                                               report to include chartfield distribution on the     approval routing for each of three
1   Monterey Bay         PO     SQR          PORQ010                          Requisition Print                Requisition Print report                             operational business units              PO09004 - Requisition Form
                                                                                                               AM delivered comes with workflow activated. This         This mod prevents the error from
1   Northridge           AM     PeopleCode                                    AM workflow inactivation         campus does not utilize this functionality               showing in workflow.                Eliminated - CMS Supported


                                                                                                               AM depreciation - Array size                             Eliminates errors when processing
1   Northridge           AM     SQR                                           amdpstup.sqc                     increate size to 5000                                    and the array size is exceeded    Should be fixed in current baseline.


                                                                                                                                                                        Eliminates errors while processing
1   Northridge           AM     SQR                                           Calendar Array                   ampi1000.SQR - Increase Calendar array to 5000           when the array size is exceeded    Should be fixed in current baseline.
                                                                                                               Receipt delivered crystal report, including requestor    Provides Receiving with detail
                                                                                                               name, phone number & dept                                needed to assist with shipping and PO09003 - Receipt Delivery Detail
1   Northridge           AM     CRYSTAL                                       NR_3893411_WMH                                                                            delivery of goods.                 Report


                                                                                                               AM utilizes the Palm scanner to scan assets during
                                                                                                               the physical inventory processing and upload the CSV
                                                                                                               file from the scanner and insert a new effective dated
                                                                                                               row in the Asset_Comments table with the comment
1   Northridge           AM     SQR                                           NRAMSCAN.SQR                     that it's been inventoried and the inventory date.                                           Third Party Interface Document
                                                                                                               Procurement Budgetary Activity Report                    Ability to print PO due date &
1   Northridge           AM     SQR                                           NRS8001                                                                                   vendor name on report               Reporting Session


                                                                                                                                                                        Provides two books to be used.
                                                                                                                                                                        One for capitalized and the other
                                                                                                                                                                        for non-capitalized. Allows us the
                                                                                                                                                                        ability to track both cap and non-
1   Northridge           AM     PeopleCode                                    Physical Inventory               Modification to change default Book                      cap assets for inventory purposes. Eliminated - Not Used
                                                                                                               change book to "NONCAP" based on "NONCAP"                Allows both types of assets, CAP &
                                                                              Physical inventory SQR changes   word in PI_NAME                                          NONCAP to be pulled to Physical
1   Northridge           AM     SQR                                           (ampi1000.SQR)                                                                            Inventory.                         Eliminated - Not Used




           29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                                             43 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                                 Technology
      Campus Name      Module       Used                      Mod Project #             Modification Name                         Modification Description                        Business Challenge                          Replaced By           Comments after talking to campus
                                                                                                                                                                           Needed to present CSUN logo and
                                                                                                                                                                           boiler plate language on checks.
                                                                                                                                                                           Also provides the bank specific
1   Northridge           AP     CRYSTAL                                       AP Crystal Check                       Crystal template for AP checks                        check alignment                  AP06001 - AP Check Format
                                                                                                                                                                           Provides CSUN logo on a file copy
1   Northridge           AP     CRYSTAL                                       AP Crystal File Copy Form              Crystal template for AP check file copy               of check                          Eliminated
                                                                                                                                                                           Provide electronic funds transfer
                                                                                                                                                                           for all employee payments. Allow
                                                                                                                                                                           for faster processing of employee
1   Northridge           AP     IB/SQR                                        Electronic Employee Payments (ACH)     Electronic processing of employee reimbursements      payments.                             AP08001 - ACH Payment Processing


                                                                                                                                                                           Provides ability to be able to group
                                                                                                                                                                           vendors with foreign address so
1   Northridge           AP     APP ENGINE                                    Foreign Address for Vendors            A/E mod to update foreign address for vendors         correct postage can be applied.      Eliminated
1   Northridge           AP     SQR                                           GE Capital to AP                       ProCard load                                          Provides Procard file upload.        PO09001 - Procard


                                                                                                                     Assign "FR" to PYMNT_GRP_CD with foreign              Provides ability to be able to group
                                                                                                                     address                                               student with foreign address so
1   Northridge           AP     APP ENGINE                                    Identify Foreign address students                                                            correct postage can be applied.      Eliminated

                                Records,                                                                                                                                   Provides voucher creation for
                                Components,                                                                                                                                telephone invoice with expenses.
                                Pages,                                                                                                                                     Issues payment to vendor and
                                PeopleCode,                                                                          Upload monthly telephone charges to AP, distribute    distributes expenses to campus
1   Northridge           AP     SQR                                           Local telephone billing system to AP   charges and generate payment to vendor.               departments.                          AP09009 - AP Voucher Interface

                                Job
                                Definition/Proc                                                                                                                            To prevent jobs from running into
                                ess                                                                                                                                        each other & provide the ability to
                                Scheduler/SQ                                                                         Nightly AM & AP Job creation                          have these job run in the correct
1   Northridge           AP     R                                             Nightly Job creation                                                                         order                                 Job Scheduling
                                                                                                                                                                           Automate the charges from Boise
                                                                                                                     Boise charges to AP                                   to AP for generating check to
1   Northridge           AP     SQR                                           NRBOISE                                                                                      vendor                                AP09009 - AP Voucher Interface
                                                                                                                                                                           Automate the charges from
                                                                                                                     Procard charges to AP                                 Procard to AP for generating check
1   Northridge           AP     SQR                                           NRPROCRD                                                                                     to vendor                          PO09001 - Procard
                                                                                                                                                                           Automate the charges from Office
                                                                                                                                                                           Max to AP for generating check to AP09009 - AP Voucher Interface or
1   Northridge           AP     SQR                                           Office Max to AP                       Upload monthly detailed statements into AP            vendor                            Third Party Interface Document
                                                                                                                                                                           Ability to suppress the SSN data so
1   Northridge           AP     Record(View)                                  PS_NR_VENDOR_1_VW                      Vendor security view                                  the end-users could not query       Security Related
1   Northridge           AP     IB                                            HCM/LCD to GL                          LCD Acctng lines to GL                                Export HR Acctg lines to GL         IB

                                Records,
                                Components,
                                Pages,
                                PeopleCode,                                                                          Provide a low overhead for University Receivables &   A simplified version of AR/BI to
1   Northridge           AR     SQR                                           AR/BI                                  Billing for our low volume activity                   only handle the low volume.           BI09003 - Automatic Invoicing




           29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                                               44 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                                 Technology
      Campus Name      Module       Used                      Mod Project #            Modification Name                            Modification Description                          Business Challenge                             Replaced By          Comments after talking to campus
                                                                                                                                                                               Allows Accounting Staff the ability
                                Configuration,                                                                                                                                 to process journal entries real-time
1   Northridge           GL     PeopleCode                                    Journal approval workflow               Route journal entries for approval                       using workflow approval.             Eliminated
                                                                                                                                                                               Prevents encumbrance journals
                                                                                                                                                                               from being re-budget checked &
                                                                                                                      Change journal status to posted                          posted multiple times to Ledger
1   Northridge           GL     SQR                                           Journal status update for encumbrance                                                            KK.                                  Data Integrity

                                                                                                                                                                               Provide standard mechanism for
                                                                                                                                                                               both small and large journal entries
                                                                                                                                                                               from the Accounting Staff and end-
                                SQR, APP                                                                                                                                       users on campus to be processed
1   Northridge           GL     ENGINE, IB                                    Journal upload                          Journal upload template                                  in the GL.                           GL05001 - Journal Upload Process

                                                                                                                                                                               Ability to provide only 1 level of
                                                                                                                                                                               approval, (Requestor & Mgr)
                                                                                                                                                                               without using $ amt. Delivered is
                                                                                                                      Limit workflow to 1 level of approval                    based on $ amt & then two levels
1   Northridge           GL     PeopleCode                                    Journal workflow                                                                                 of approval.                         Eliminated


                                                                                                                      Accounting Date Run Control Update                       A nightly process to validate dates
                                                                                                                      Process to keep all finance applications in sync until   on transactions and update from a
1   Northridge           GL     SQR                                           NRRCUPDT                                the current acctg period is closed                       closed period to an open period.    Use PS Delivered Functionality


1   Northridge           GL     Record(View)                                  PS_COMMENTS_TBL view                    Provide user access to long descr                        Shows the long description on GL. Reporting Session
                                                                                                                                                                               Provides ability to split non-student
                                                                                                                      Process to bring non-student information to Finance      related cash receipts from student
1   Northridge          Other   SQR                                           Cashnet GL Interface                    GL                                                       and feed directly to GL.              FS99001 - General Ledger Interface


                                                                                                                                                                           a paperless way for end-users to
                                                                                                                                                                           request campus services on-line
                                                                                                                                                                           with up-front editing, limits
                                                                                                                                                                           chartfields to only those that are
                                                                                                                                                                           valid for this purpose, prompt
                                                                                                                                                                           filtering, data validation, and
                                                                                                                                                                           workflow approvals for both state
                                                                                                                                                                           and auxiliary organization funding.
                                                                                                                                                                           Provides automatic workflow to
                                Records,                                                                                                                                   AR/BI for Auxiliary invoicing and
                                Components,                                                                                                                                processing to GL. This eliminates
                                Pages,                                                                                                                                     duplicate entry by the requestors
                                PeopleCode,                                                                           Provide secure & easy user interface for departments and Campus Service Providers and
1   Northridge          Other   SQR                                           Chargebacks                             to request campus services and encumber funds.       Auxiliary Organizations.            GL09003 - Charge Back




           29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                                                     45 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                                Technology
      Campus Name      Module      Used                       Mod Project #             Modification Name                           Modification Description                        Business Challenge                          Replaced By           Comments after talking to campus

                                                                                                                                                                             a paperless way for end-users to
                                                                                                                                                                             run management and payroll
                                                                                                                                                                             reports on-demand with drill-down
                                                                                                                                                                             capabilities. Report requests are
                                Components/P                                                                                                                                 modified to prevent users' error
                                ages/PeopleC                                  Customized web based nVision            Provide a simple interface for end-users to request    and avoid conflicts when utilizing
1   Northridge          Other   ode                                           reporting                               and run on-demand financial reports                    the same report requests.          Reporting Session



                                                                                                                                                                             a single inquiry page that provides
                                                                                                                                                                             the end-users with their budget, po,
                                                                                                                                                                             req, revenues/expense information
                                                                                                                                                                             along with their budget balance
                                                                                                                                                                             available for any chartfield
                                                                                                                                                                             combination, including tree roll-ups.
                                                                                                                                                                             Provides sorting and drill-down
                                                                                                                                                                             functionality and the ability to track
                                                                                                                                                                             all activity against req's and po's.
                                Records,                                                                                                                                     Also including check and voucher
                                Components,                                                                                                                                  information. Along with the ability
                                Pages,                                        GL & Purchasing reporting tables &                                                             to look at open and or closed
                                PeopleCode,                                   inquiry pages populated with baseline   Provide self service & inquiry access to department    purchase orders by department or
1   Northridge          Other   SQR                                           financial information                   end-users                                              vendor.                                Reporting Session



                                                                                                                                                                                 a paperless way to provide the end-
                                                                                                                                                                                 users with both monthly detailed
                                                                                                                                                                                 payroll information and year-to-
                                                                                                                                                                                 date payroll information that reports
                                                                                                                                                                                 all retro activity to the correct pay
                                                                                                                                                                                 period. This data is stored in a
                                                                                                                                                                                 columnar format by pay period to
                                                                                                                      Ability to provide detail payroll reporting information to enable multi-year comparing of
1   Northridge          Other   Records, SQR                                  HR payroll reporting table              department end-users                                       payroll expenses by month or year. Reporting Session

                                                                                                                                                                          Updates assets that have been
                                                                                                                                                                          inventoried from a flat file to add a
                                                                                                                                                                          comment to the assets comment
                                                                                                                                                                          field. The comment will then show
                                                                                                                    Provide ability to load inventory comments from excel the date the asset has been
1   Northridge          Other   SQR                                           Load comments for inventory to assets files                                                 inventoried.                          Third Party Interface Document


                                                                                                                                                                             Provide automatic way to maintain
                                                                                                                      Update Email Lists                                     email distribution list to notify users
1   Northridge          Other   SQR                                           NREMAIL1                                Automate maintain notification email lists             by various role associations.           Third Party Interface Document




           29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                                                 46 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                                Technology
      Campus Name      Module      Used                       Mod Project #            Modification Name                 Modification Description                        Business Challenge                         Replaced By                  Comments after talking to campus


                                                                                                                                                                  Automatically creates and
                                                                                                                                                                  maintains "private" report requests
                                                                                                           nVision Report Request Sync                            based on master templates for on-
1   Northridge          Other   SQR                                           NRNVSYNC                     Build & maintain report requests for end-users.        demand end-user nVision reporting Reporting Session

                                                                                                                                                                  Provides validation of Personal
                                                                                                           Retrieve personal data from HR to populate Personal    Data info across applications.
                                                                                                           Data Table in Finance                                  Expanded standard personal data
                                                                                                           Retrieve personal data from HR to populate requestor   sync to include requestor table for
1   Northridge          Other   SQR                                           NRPERSYN                     name, phone #, dept name for the Oper ID creation.     procurement.                        Security Related
                                                                                                           PO Recon Incremental Refresh                             PO/AP/REQ data load to data
                                                                                                           Provide ability for end-users to track status & activity warehouse that populates reporting PO09005 - Req to Check End User    what will file format look like? Cashnet generates
1   Northridge          Other   SQR                                           NRRECON2                     against their reqs & po balances                         and inquiry tables.                Notification                       file at the end of the day and they FTP.
                                                                                                           GL Recon Incremental Refresh                           GL Data load to data warehouse
                                                                                                           Ability to enable workflow without the need of         that populates reporting and inquiry
1   Northridge          Other   SQR                                           NRRECON3                     workflow administrator                                 tables.                              Third Party Interface Document
                                                                                                                                                                  Interface between on-line
                                                                                                                                                                  requisition module and baseline
1   Northridge          Other   APP ENGINE                                    NRRQLOAD                     Requisition Load                                       Finance.                             Requisition Common Door
                                                                                                                                                                  Automate process to lock accounts
                                                                                                                                                                  for those employee ID's that do not
                                                                                                                                                                  have an active job record or
1   Northridge          Other   SQR                                           NRSEC001                     Operator sync                                          terminated.                         Security Related



                                                                                                                                                                  Provides approval levels in
                                                                                                                                                                  functions like PO, REQ and
                                                                                                                                                                  Chargebacks. Creates dynamic
                                                                                                                                                                  workflow tables based on
                                                                                                                                                                  departmental security trees.
                                                                                                                                                                  Eliminates need for workflow
                                                                                                                                                                  administration or additional
                                                                                                           CSUN Workflow Synch                                    workflow setup. Also provides for
                                                                                                           Ability to enable workflow without the need of         automatic approval delegation if
1   Northridge          Other   SQR                                           NRWFSYNC                     workflow administrator                                 primary approver is not available.   Eliminated

                                                                                                                                                                a paperless way using a one page
                                                                                                                                                                on-line form for end-users with up-
                                                                                                                                                                front editing, limited to only
                                                                                                                                                                chartfields that are valid for this
                                Records,                                                                                                                        purpose, prompt filtering, data
                                Components,                                                                                                                     validation, and workflow approvals.
                                Pages,                                                                                                                          This eliminates duplicate entry by
                                PeopleCode,                                                                Provide secure & easy user interface for departments the requestors and the Budget       GL05001 - Journal Upload Process or
1   Northridge          Other   SQR                                           On-line Budget (OLB)         to transfer budgets                                  Office.                             Use PS Delivered Functionality




           29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                                               47 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                                 Technology
      Campus Name      Module       Used                      Mod Project #             Modification Name                Modification Description                        Business Challenge                         Replaced By         Comments after talking to campus




                                                                                                                                                                  a paperless way using a one page
                                                                                                                                                                  on-line form for end-users with up-
                                                                                                                                                                  front editing, limits chartfields to
                                                                                                                                                                  only those that are valid for this
                                                                                                                                                                  purpose, prompt filtering, data
                                                                                                                                                                  validation, and workflow approvals.
                                                                                                                                                                  This eliminates duplicate entry by
                                                                                                                                                                  the requestors and the Buyers.
                                Records,                                                                                                                          Enables the Buyers to use the build
                                Components,                                                                                                                       copy process to create po's from
                                Pages,                                                                      Provide secure & easy interface for departments to    user created req's. Also generates
                                PeopleCode,                                                                 request and approve requisitions & electronically     pre-encumbrance entries using
1   Northridge          Other   SQR                                           On-line Requisition           transmit to Purchasing                                delivered requisition logic.         Third Party Interface Document
                                                                                                                                                                   Ability to have current valid
                                                                                                                                                                   chartfields in the procard system.
                                                                                                            Provide accurate chartfield information to the Procard Chartfields are limited to only those
1   Northridge          Other   SQR                                           Procard Chartfield Sync       vendor                                                 valid for this purpose.               PO09001 - Procard

                                                                                                                                                                  Supports multiple AP & PO
                                                                                                                                                                  business units and prevents users
                                                                                                            Activate Row Level Security at BU and setid level     from creating purchase orders and
                                                                                                            Prevents users from creating vouchers in the wrong    vouchers in the wrong business
1   Northridge          Other   Configuration                                 Row Level Security            BU                                                    unit.                             Security Related


                                                                                                                                                                  Provide row-level security for
                                                                                                            Foundational modification to provide row-level        update access to Dept ID's for on-
                                Configuration,                                                              department security to all LAD modules and enable     line req's, chargebacks, on-line
1   Northridge          Other   Records, SQR                                  Row level security            workflow                                              budgets and some nVision reports. Security Related

                                                                                                                                                                  Maps charges by phone number
                                                                                                                                                                  and call types to Finance
                                                                                                                                                                  chartfields from our campus VOIP
                                                                                                                                                                  system. Generates voucher feed
                                                                                                                                                                  to AP to issue payment to vendors
                                Components/P                                                                Map phone call data to finance chartfields and post   and distribute expenses to
1   Northridge          Other   ages/SQR                                      Telephone charge interface    expenses to AP and create vendor payment              departments.                      AP09009 - AP Voucher Interface
                                                                                                                                                                  Provides requestor name, dept and
                                                                                                                                                                  phone number which allows
                                                                                                                                                                  Receiving the necessary           PO09003 - Receipt Delivery Detail
1   Northridge           PO     CRYSTAL                                       Receiver delivery report      POY5030-.RPT - Custom Receiver delivery report        information for delivery needs.   Report
                                                                                                            CSUN PO layout for printing                           Needed to present purchase order
                                                                                                            Provide CSUN logos, layout & text on Purchase         with CSUN logo and boiler plate  PO99011 - Purchase Order Print
1   Northridge           PO     SQR                                           POPO005.SQR                   Orders                                                language.                        Format
                                                                                                                                                                  Needed to present requisition with
                                                                                                            CSUN Req layout for printing                          CSUN logo and boiler plate
1   Northridge           PO     SQR                                           porq010.SQR                   Provide CSUN logos, layout & text on Requisitions     language.                          PO09004 - Requisition Form




           29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                                   48 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                                  Technology
      Campus Name      Module        Used                          Mod Project #                              Modification Name                          Modification Description                         Business Challenge                         Replaced By               Comments after talking to campus
                                                                                                                                                                                                   Adds header to report to simplify
1   Northridge           PO       SQR                                                               Procurement Budgetary Activity Report nrs8001.SQR - selection criteria modification            analyses.                            Reporting Session
                                                                                                                                           View of PS_COMMENTS_TBL                                 Ability to identify po lines that need
1   Northridge          PUR       Record(View)                                                      PS_COMMENTS_TBL View                                                                           consolidation for assets               Reporting Session

                                                                                                                                                                                                   Prevents other areas (Student,
                                                                                                                                                                                                   Library and NRCMP) from
                                                                                                                                                                                                   accessing or processing
                                                                                                                                                                                                   transactions outside of their own
1   Northridge         Security Configuration                                                       Business Unit Security                 Secure user's access to business unit                   business unit.                       Security Related
                                                                                                                                           Update User Profiles and Operator Preferences for
                                                                                                                                           users in local
                                                                                                                                           campus web requisition interface that are requestors Automatically maintains requestor
1   Northridge         Security SQR                                                                 NROPRSYN.SQR                           or approvers.                                        and approver tables for workflow. Security Related
1   Pomona               AM                      CPP AM Physical Inventory Reconciliation Report    POMAM002                               CPP AM Physical Inventory Reconciliation Report                                        Third Party Interface Document
1   Pomona               AM                      CPP Missing Property Report                        POMAM003                               CPP Missing Property Report                                                            Third Party Interface Document
1   Pomona               AM                      CPP Physical Inventory Report                      POMAM004                               CPP Physical Inventory Report                                                          AM09001 - Physical Inventory Report
1   Pomona               AM                      CPP Property Survey Report                         POMAM005                               CPP Property Survey Report                                                             AM09003 - Property Survey Report
1   Pomona               AP                      System Check with CPP Logo                         CHECK1                                 System Check with CPP Logo                                                             AP06001 - AP Check Format
1   Pomona               AP                      System Check with CPP Logo                         CHECK5                                 System Check with CPP Logo                                                             AP06001 - AP Check Format
1   Pomona               AP                      System Check File Copy with CPP Logo               COPY1                                  System Check File Copy with CPP Logo                                                   Eliminated
1   Pomona               AP                      System Check File Copy with CPP Logo               COPY5                                  System Check File Copy with CPP Logo                                                   Eliminated
1   Pomona               AP                      System Check with CPP Logo                         CSUCH1                                 System Check with CPP Logo                                                             AP06001 - AP Check Format
1   Pomona               AP                      System Check File Copy with CPP Logo               CSUCP1                                 System Check File Copy with CPP Logo                                                   Eliminated
1   Pomona               AP                      CPP Check Register Report                          POMAPY01                               CPP Check Register Report                                                              AP09002 - AP Check Register
    Pomona                                       CPP Library Invoice Process Step 1                 POMAP001                               CPP Library Invoice Process Step 1                                                           AP09009 - AP Voucher Interface/Third
1                        AP                                                                                                                                                                                                             Party Interface Document
    Pomona                                       CPP Library Invoice Process Step 2                 POMAP002                               CPP Library Invoice Process Step 2                                                           AP09009 - AP Voucher Interface/Third
1                        AP                                                                                                                                                                                                             Party Interface Document
1   Pomona               PO                      Open Commitment Report                             POMPO002                               Open Commitment Report                                                                       Reporting Session
    Pomona                                       System PO with CPP Logo                            POPO005                                System PO with CPP Logo                                                                      PO99011 - Purchase Order Print
1                        PO                                                                                                                                                                                                             Format
    Pomona                                       This is a bolt on that allows none-core Finance users Finance Web Tools (FWT)             This is a bolt on that allows none-core Finance users
                                                 to access and view financial data (eg. For their                                          to access and view financial data (eg. For their
                                                 departments or divisions).                                                                departments or divisions).


1                      Security                                                                                                                                                                                                         Security Related
1   Pomona             Security                  Password Last Update Account Lock                  POMFN501                               Password Last Update Account Lock                                                            Security Related
                                                                                                                                                                                                   Campus wanted a customized of
                                                                                                                                           Campus Asset Inventory Report. The SQR name is          version of the AM Inventory
1   Sacramento           AM       SQR, Pages     SAC9_REPORTS                                       AM Inventory Report                    SACAMPYI .SQR.                                          Report.                              AM09001 - Physical Inventory Report
                                                                                                                                           Export Miscelleneous Checks for use with
                                                                                                                                           CheckScribe - this is used so Sacramento State can Create interface file that is used by
                                                                                                                                           export checks to the CheckScribe software that we  camus CheckScribe program to
1   Sacramento           AP       SQR, Pages     SAC9_SACAP910                                      Export Misc Checks for CheckScribe     use to print checks. SQR name is SACAP911.         print Misc checks.                    Eliminated




           29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                                                                          49 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                                Technology
      Campus Name      Module      Used                         Mod Project #                               Modification Name                           Modification Description                           Business Challenge                          Replaced By        Comments after talking to campus
                                                                                                                                          Export SA Checks from AP to Check Printing
                                                                                                                                          Software - this is used so Sacramento State can           Create interface file that is used by
                                                                                                                                          export checks to the CheckScribe software that we         camus CheckScribe program to
1   Sacramento           AP     SQR, Pages   SAC9_SACAP910                                         Export SA Checks for CheckScribe       use to print checks. SQR name is SACAP912.                print SA checks.                      Eliminated
                                                                                                                                        Export Vendor Checks from AP to Check Printing
                                                                                                                                        Software - this is used so Sacramento State can             Create interface file that is used by
                                                                                                                                        export checks to the CheckScribe software that we           camus CheckScribe program to
1   Sacramento           AP     SQR, Pages   SAC9_SACAP910                                         Export Vendor Checks for CheckScribe use to print checks. SQR name is SACAP910.                  print Vendor checks.                  Eliminated
                                                                                                                                                                                                Since going live with 9.0 we are
                                                                                                                                          Upload Monthly ProCard transactions into AP - this is now using same version as
                                                                                                                                          a Custom Object we use for ProCard to AP interface. Chancellor's Office (worked with
1   Sacramento           AP                 SAC9_PO_PROCARD
                                SQR, PeopleCode, Pages                                             ProCard to AP                          The SQR name is SACPO21C.SQR.                         Elaine Kist on this).                    PO09001 - Procard

                                                                                                                                                                                                    This process allows us to import
                                                                                                                                          Process Student Financial Vendors into AP - import        Student Vendor into the GL Vendor
                                                                                                                                          all students into GL AP Vendor file. For use with         table. We modified CSUAP019 to
                                                                                                                                          manual refunds. The SQR name is SACAP101                  use DBLINK rather than the text   FS99004 - Vendor and Voucher
1   Sacramento           AP     SQR, Pages   SAC9_SACAP100                                         Student Financials Vendors to AP       .SQR.                                                     file.                             Interface

                                                                                                                                          Campus has a process to extract Monthly
                                                                                                                                          Reimbursed Activity GL Transactions and import            This process was created to save
                                                                                                   AR Extract Reimburse Acitity           them into the AR Billing System via the Billing           the AR Dept having to manually
                                             SQL to extractd transactions from GL to import into   Transacdtion and then Import into AR   Interface option. This then automtically generate Bills   created invoices for Reimbursed
1   Sacramento           AR     SQL          AR Billing.                                           Billing                                for Reimbursed Acitity.                                   Activity bills.                      BI09003 - Automatic Invoicing

                                                                                                                                          Campus custom AR Invoice Print - Sac State has
                                                                                                                                          modified the printed AR Invoice with a customized
                                                                                                                                          look preferred by our Accounts Receivable area.           Campus AR dept wanted many
                                                                                                                                          SQR/SQC names modificied are biivcpn.SQR,                 changes to baseline AR Invoice
                                             baseline SQR mod - installed into campus SQR                                                 bifulp00.sqc, bihdftp.sqc, biprtp00.sqc,                  including changing to the campus
1   Sacramento           AR     SQR          directory                                             AR Invoice Print                       bisubp00.sqc, and bisubp01.sqc.                           logo JPG file.                       BI09001 - Billing Invoice
                                                                                                                                          Campus AR Outstanding Invoice Report - we have
                                                                                                                                          created a customized look preferred by our Accounts Campus wanted a customized of
                                                                                                                                          Receivable area. The SQR namie is SACAR023          version of the AR Outstanding              AR02001 - AR Aging by Fund and
1   Sacramento           AR     SQR, Pages   SAC9_SACAR023                                         AR Outstanding Invoice Report          .SQR                                                invoices.                                  Account Report
                                                                                                                                          Extract info from AR/Billing to build CashNet
                                                                                                                                          Customers and Balances - we extract daily balances This SQL is used to produce a file
                                             SQL to extract AR/Billing outstanding balance into                                           from AR/Billing and use this file to create an import of that is imported into CashNet so
1   Sacramento           AR     SQL          text file                                             AR/Billing to CashNet                  AR/Billing Balances into CashNet.                        AR Invoices can be receipted.    Third Party Interface Document
                                                                                                                                          Campus Reimbursed Activity Report -- this is actually
                                                                                                                                          a process to extract data from GL to assist with      Campus wanted a customized of
                                                                                                                                          automatically creating AR Invoices. The SQR name version of the Reimbursed Acitity
1   Sacramento           AR     SQR, Pages   SAC9_REPORTS                                          Reimbursed Activity                    is SACGL007 .SQR.                                     Report.                                  BI09003 - Automatic Invoicing




          29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                                                                      50 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                                 Technology
      Campus Name      Module       Used                          Mod Project #                               Modification Name                        Modification Description                          Business Challenge                         Replaced By                     Comments after talking to campus

                                                                                                                                      Used to create Monthly Campus Chargeback                     Campus developed this Cost
                                                                                                                                      transaction journals --- bolt-on has both on-line and        Recovery Sytem to handle various
                                                                                                                                      SQR's. Sac State has developed an application to             file format from a wide variety of
                                                                                                                                      handle a wide variety of campus chargebacks. This            chargebacks across the campus.
                                                                                                                                      version of CCR is very adaptable to can easily accept        This system allows file import file
                                                                                                                                      a variety of files from campus charges due to a user         field defintions from the various
                                                                                                                                      definable input file format. The name of the SQR 's          cost centers to be easily changed.
                                                                                                                                      are SACGL30A.SQR, SACGL30B.SQR,                              System is designed to be run                                              Campus will need to use combo edits or create
                                                                                                   Campus Cost Recovery (CCR) Bolt-on SACGL30C.SQR, SACGL30D.SQR,                                  monthly and produced Journals for                                         additional Business Processes to address these
1   Sacramento           GL                 SAC9_COST_RECOVERY
                                SQR, PeopleCode, Pages                                             Application                        SACGL303.SQR.                                                each cost center.                   GL09003 - Charge Back                 types of errors.

                                                                                                                                                                                                   This process takes the daily
                                                                                                                                         Process to Update and Load CashNet Daily Journal -        CashNet receipts and consildates
                                                                                                                                         Sac State has created a process to convert the daily      them by ChartString and creates
                                                                                                                                         receipts from CashNet into a Journal Header and           offset entries. Also handles
                                                                                                                                         Detail including the offset accounting entries that can   creating special special entries for
                                                                                                                                         be imported as a GL Journal. The SQR name is              OneCard Payments and for Open
1   Sacramento           GL     SQR, Pages      SAC9_CCC_JRNL                                      Create CashNet Journals               SACGL915 .SQR.                                            Items.                               FS99001 - General Ledger Interface
                                                                                                                                         Campus Federal Work Study Report - Campus has
                                                                                                                                         developed a customized report that is used by             Accounting Office uses this report
                                                                                                                                         Accounting Services. The SQR name is                      to assist them with Federal Work
1   Sacramento           GL     SQR, Pages      SAC9_FIN028_COMR                                   Federal Work Study Report             SACGL008.SQR.                                             Study Reporting needs.             Reporting Session
                                                                                                                                         On-line access to FTP files - Allows campus               Allows users to control when they
1   Sacramento           GL                   SAC9_LOAD_FILE
                                Pages, PeopleCode                                                  File FTP                              accounting users to upload files to FTP server.           FTP files to the FTP server.        GL09002 - FTP
                                                                                                                                         Extract info from GL Open Items to build CashNet
                                                                                                                                         Customers and Balances - this extract builds a file of This SQL is used to produce a file
                                                SQL to extract GL Open Item debt balances into text                                      Open Item Balances tha can be imported into            that is imported into CashNet so
1   Sacramento           GL     SQL             file                                                GL (Open Items) to CashNet           CashNet.                                               Open Item debts can be receipted. Third Party Interface Document
                                                                                                                                         Update GL ChartFields in HR/SA - this process keeps
                                                                                                                                         the chartfields between CMS Financials and CMS      Need to keep ChartFields insysnc
1   Sacramento           GL     Integration Brkr n/a                                               GL ChartFields to HR/SA               HR/SA synchronized.                                 between GL and HR/SA.                     IB
                                                                                                                                         Extract GL information (ChartString and other
                                                                                                                                         transactional data) for use with Campus Data              Used to create campus GL data
1   Sacramento           GL     SQL             n/a                                                GL to Campus Data Warehouse           Warehouse                                                 warehouse.                          Third Party Interface Document
                                                                                                                                         Retrieve User Security Information from Finance (GL) Used to udpate campus custom
                                                                                                                                         for use with Security Authorization Campus bolt-on in object for tracking Security
1   Sacramento           GL     Integration Brkr n/a                                               GL to HR                              HR                                                    Authorization.                          Security Related

                                                                                                                                         Update Journal ID on SF Accounting Line from GL -
                                                                                                                                         this process allows the Journal ID from GL to be
                                                                                                                                         passed back to the SF Accounting Line - this greatly
                                                                                                                                         assists Accounting Service users with reconciliation      Need to update SF Accounting
1   Sacramento           GL     Integration Brkr n/a                                               GL to SF                              and troubleshooting issues.                               Lines with Journal ID from GL.      IB
                                                                                                                                                                                                   Must feed LCD Jounral from HR
1   Sacramento           GL     Integration Brkr n/a                                               HR to GL                              HR LCD Journal Feed to GL                                 into GL.                            IB




          29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                                                                                  51 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                                 Technology
      Campus Name      Module       Used                       Mod Project #            Modification Name                            Modification Description                          Business Challenge                         Replaced By          Comments after talking to campus


                                                                                                                       Update Personel Data table from HR/SA to GL - this
                                                                                                                       process keeps the Personel Data table from HR/SA         Must keep Personel data insync
1   Sacramento           GL     Integration Brkr n/a                           HR/SA Personel Data to GL               synchroized with the Personel Data table in GL           between HR/SA and GL.                AP09001 - Open Item Key Setup

                                                                                                                                                                                Campus customized Journal
                                                                                                                                                                                Upload allowing entry of many
                                                                                                                                                                                Journal fields such as Journal ID,
                                                                                                                       Process to Upload Journals which allow flexibility on    Open Item Key, Scenario that are
                                                                                                                       Journal ID, runs some validation and combo editing.      not avialable on the CSU Journal
1   Sacramento           GL     SQR, Pages      SAC9FS_GE_UP                   Journal Upload with Edits               The SQR name is SACGL031 .SQR.                           Upload process.                    GL05001 - Journal Upload Process
                                                                                                                                                                           Allows for integration of campus
                                                                                                                       LDAP and CAS User Logins for Finance - this is used user logins with campus LDAP and
1   Sacramento           GL                      SAC9_FIN021C_COMR
                                Business Interlink, PeopleCode                 LDAP and CAS for Finance                to create single user signon process.               CAS for single sign-on.          Security Related
                                                                                                                       Process to Update accounting dates at Month End to       Process is used to roll accounting
                                                                                                                       new month, so entries do NOT go back to closed           dates to allow for proper
                                                                                                                       months – since go-live with 9.0 we are now using a       processing of items in the new
1   Sacramento           GL                   SAC9_FS_UPDATE_ACCTG_DATES
                                Pages, App Engine                              Monthly Date Roll                       version of this program proided by SLO.                  month.                               Use PS Delivered Functionality

                                                                                                                       Campus Open Item Aged Report – Campus has
                                                                                                                       developed a customized report that is used by
                                                                                                                       Accounting Services to reconcile outstanding travel
                                                                                                                       and salary advances. This report provides aging
                                                                                                                       information from date of check(salary) OR end date of Campus wanted a customized of
                                                                                                                       trip (travel).Services. The SQR name is SACAP921 version of the GL Open Items
1   Sacramento           GL     SQR, Pages      SAC9_FIN022_COMR               Open Item Aged Report                   .SQR.                                                 Report.                                 AP05004 - AP Open Items Listing


                                                                                                                       Campus Procurement Card Bolt-On --- bolt-on has          Since going live with 9.0 we are
                                                                                                                       both on-line and SQR's -- this is a Custom Object we     now using same version as
                                                                                                                       use for ProCard to AP interface. The SQR names           Chancellor's Office (worked with
1   Sacramento           GL                 SAC9_PO_PROCARD
                                SQR, PeopleCode, Pages                         ProCard Campus Bolt-on                  are SACPO21A.SQR and SACPO21C.SQR.                       Elaine Kist on this).                PO09001 - Procard
                                                                                                                       Campus Signature Authoritty Bolt-On --- bolt-on has      Campus uses this bolt-on to track
                                                                                                                       both on-line pages that the campus has implemented       who is authorized to sign
                                                                                                                       to track who is able to sign signnatures for documents   signatures on qualifited documents
1   Sacramento           GL                   SAC9_SIGN_AUTH
                                PeopleCode, Pages                              Signature Authority Bolt-On Application used on campus.                                          for the campus.                    GL09001 - Delegation of Authority
                                                                                                                       SF Journal Feed to GL --- this is an IB process that     Need to feed transcation from SF
1   Sacramento           GL     Integration Brkr n/a                           Student Financials to GL                feeds the student financials journals to the GL.         to GL.                               IB




          29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                                                   52 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                                Technology
      Campus Name      Module      Used                       Mod Project #                    Modification Name                           Modification Description                           Business Challenge                          Replaced By                  Comments after talking to campus


                                                                                                                             SQR Process to Update Accounting Line data. The
                                                                                                                             SQR name is SACPO21C.SQR. - this process is
                                                                                                                             used to updated accounting line data for claims.
                                                                                                                             UPDATE PS_VCHR_ACCTG_LINE
                                                                                                                             SET DEPTID = ' ', PROGRAM_CODE = ' ',
                                                                                                                             CLASS_FLD = ' '
                                                                                                                             WHERE (ACCOUNT LIKE '1%' OR
                                                                                                                                 ACCOUNT LIKE '2%' OR
                                                                                                                                 ACCOUNT LIKE '3%' OR
                                                                                                                                 ACCOUNT LIKE '4%' ) AND
                                                                                                                                 JOURNAL_ID = ' ' AND
                                                                                                                                 GL_DISTRIB_STATUS = 'N' AND                           This process ensures that fields on
                                                                                                                               APPL_JRNL_ID IN ('CLAIM', 'CLMRECON',                   the Voucher Accounting Line table
1   Sacramento           GL     SQR, Pages   SAC9_SACAP900                           Update Accounting Line - Claim          'CNCLCLM')                                                have correct entries.               AP99017 - Claims Schedule


                                                                                                                            Import CCR transaction files from varoius sources          Campus developed this Cost
                                                                                                                            and feed to GL - Sac State has developed an                Recovery Sytem to handle various
                                                                                                                            application to handle a wide variety of campus             file format from a wide variety of
                                                                                                                            chargebacks. This version of CCR is very adaptable         chargebacks across the campus.
                                                                                     Various Campus transactions files must to can easily accept a variety of files from campus        This process allows file import file
                                                                                     be imported into the Campus Cost       charges due to a user definable input file format. This    field defintions from the various
1   Sacramento           GL     SQR, Pages   SAC9_COST_RECOVERY                      Recoery (CCR) bolt-on                  SQR name is SACGL30A.SQR.                                  cost centers to be easily changed. GL09003 - Charge Back

                                                                                                                                                                                                                            GL09003 - Charge Back
                                                                                                                             Campus Visistor Parking Permits Bolt-On --- bolt-on                                            The chargeback part will work for this
                                                                                                                             has both on-line and SQR's --- Sac State has                                                   but the "meat" of this mod allows
                                                                                                                             developed an application to handle allow campus user                                           departments to request on-line parking
                                                                                                                             to request Visition Parking permits and for the Parking                                        permits and the parking office to
                                                                                                                             Offices to authorized and print these permits. It also    Visitor Parking permits are used for authorize and print. This is for visitor
                                                                                                                             is integrated with the campus chargeback system           a wide variety of parking needs on- parking-since we are now charging
                                                                                                                             (CCR) to handle charging money for certain permit         campus where regular parking         either the visitor or the department for
1   Sacramento           GL                 SAC9_VISIITOR_PARKING, SAC9_VP_UDPATE3
                                SQR, PeopleCode, Pages                               Visitor Parking Bolt-On Application     types.                                                    permits cannot be used.              these.

                                                                                                                             Campus PO Detail Activity Report - Campus has
                                                                                                                             developed a customized report that is used to PO
                                                                                                                             detail activity. There are 2 SQR's used:                  Campus wanted a customized of
                                                                                                                             SACPO001.SQR (Open PO Activity Report) and                version of the PO Detail Acitity
1   Sacramento           PO                  SAC9_OPEN_PO_RUNCONTROL                 PO Detail Activity Report               SACPO002.SQR (PO Activity Report).                        Report.                              PO05001 - Open PO Activity Report


                                                                                                                                                                                       Campus wanted a customized of
                                                                                                                                                                                       version of the PO Open
                                                                                                                             Campus PO Open Encumbrances Dept Report -                 Encumbrances by Dept Report
                                                                                     PO Open Encumbrance List by Dept        Campus has developed a customized report that is          (phasing out -- going to use
1   Sacramento           PO                  SAC9_ENC_REPORT                         Report                                  used to show po open encumbrances.                        campus data warehouse reporting). Reporting Session




          29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                                                                   53 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                                 Technology
      Campus Name      Module       Used                       Mod Project #                            Modification Name                        Modification Description                          Business Challenge                        Replaced By                   Comments after talking to campus
                                                                                                                                                                                                                                                                    Used for payment handling code. Broni:
                                                                                                                                                                                          Campus PO dept wanted many                                                proposed solution not adequate. Delivered
                                                                                                                                    Campus custom PO Print - Sac State has modified       changes to baseline PO print                                              solution loads from a file into FIN. Our process
                                              baseline SQR mod - installed into campus SQR                                          the printed PO ith a customized look preferred by our including changing to the campus      PO99011 - Purchase Order Print      takes messages from HR that are loaded to a
1   Sacramento           PO     SQR           directory                                      PO Print                               Purchasing area. SQR name is POPO005.SQR.             logo JPG file.                        Format                              temp table, then loads FIN.

                                                                                                                                    Process to Update Req/PO to hold status for
                                                                                                                                    PO/REQ with certain criteria - this process is used to
                                                                                                                                    put a PO or REQ on hold when certain criteria is met,    Campus needed to put certain
                                                                                                                                    such as using the wrong the Business Unit for REQ.       REQ's and PO's on hold when
                                                                                                                                    Purchasing reviews this report daily and is able to      cetain criteria is met, such as
                                                                                                                                    then correct problems sooner rather than later. SQR      incorrect Business Unit, missing
1   Sacramento           PO     SQR, Pages    SAC9_FIN025_COMR                               Put REQ/PO on Hold                     name is SACPO930.SQR.                                    Account, etc.                      Eliminated
                                                                                                                                     Campus custom Requisition Print - Sac State has         Campus PO dept wanted many
                                                                                                                                     modified the printed REQ with a customized look         changes to baseline REQ print
                                              baseline SQR mod - installed into campus SQR                                           preferred by our Purchasing area. SQR name is           including changing to the campus
1   Sacramento           PO     SQR           directory                                      Requesition Print                       PORQ010.SQR.                                            logo JPG file.                     PO09004 - Requisition Form
1   San Bernardino       GL                   SBF9P3MARUPDTE                                 Award Fund Types                        Track Grant Agency Types                                                                   GL09004 - Grants Management
1   San Bernardino       GL                   SBF9P3MARUPDTE                                 Award Purpose                           Track Award Purpose                                                                        GL09004 - Grants Management
1   San Bernardino       GL                   SBF9P3MARUPDTE                                 Award Report Type                       Track Grant Report Type                                                                    GL09004 - Grants Management
1   San Bernardino       GL                   SBF9P3MARUPDTE                                 Award Type                              Track Grant Award Type                                                                     GL09004 - Grants Management
1   San Bernardino       GL                   SBF9P3MARUPDTE                                 Awards Agency                           Track Grant Awards Agency                                                                  GL09004 - Grants Management
1   San Bernardino       GL                   SBF9P3MARUPDTE                                 Billing Frequency                       Identify Grant Billing Frequency                                                           GL09004 - Grants Management
1   San Bernardino       GL                   SBF9P3MARUPDTE                                 Billing Method                          Identify Grant Billing Method                                                              GL09004 - Grants Management
1   San Bernardino       GL                   SBF9P3MARUPDTE                                 Campus Schools                          Used for Grant management                                                                  GL09004 - Grants Management
1   San Bernardino       GL                   SBF9P3MARUPDTE                                 CFDA Codes                              Used for Grant management                                                                  GL09004 - Grants Management
1   San Bernardino       GL                   SBF9P3MARUPDTE                                 Cost Share Type                         Used for Grant management                                                                  GL09004 - Grants Management
1   San Bernardino       GL                   SBF9P3MARUPDTE                                 Grant Administration Contact Info       Used for Grant Administration                                                              GL09004 - Grants Management
1   San Bernardino       GL                   SBF9P3MARUPDTE                                 Grant Administration: Alternate mailing Used for Grant Administration                                                              GL09004 - Grants Management
1   San Bernardino       GL                   SBF9P3MARUPDTE                                 Grant Administration: Attributes        Used for Grant Administration                                                              GL09004 - Grants Management
1   San Bernardino       GL                   SBF9P3MARUPDTE                                 Grant Administration: Comments          Used for Grant Administration                                                              GL09004 - Grants Management
1   San Bernardino       GL                   SBF9P3MARUPDTE                                 Grant Administration: Director          Used for Grant Administration                                                              GL09004 - Grants Management
1   San Bernardino       GL                   SBF9P3MARUPDTE                                 Grant Administration: Funding           Used for Grant Administration                                                              GL09004 - Grants Management
1   San Bernardino       GL                   SBF9P3MARUPDTE                                 Grant Administration: Indirect Costs    Used for Grant Administration                                                              GL09004 - Grants Management
1   San Bernardino       GL                   SBF9P3MARUPDTE                                 Grant Administration: Reporting         Used for Grant Administration                                                              GL09004 - Grants Management
1   San Bernardino       GL                   SBF9P3MARUPDTE                                 Grant Administration: Sub Recipients    Used for Grant Administration                                                              GL09004 - Grants Management
1   San Bernardino       GL                   SBF9P3MARUPDTE                                 Grant management: Project Status        Used for Grant Administration                                                              GL09004 - Grants Management         Loads Inventory Tracking Info into AM
                                                                                                                                                                                                                                                                    Compares POAM002 to the POAM004 and flags
1   San Bernardino       GL                   SBF9P3MARUPDTE                                 Reports                                Reports                                                                                     GL09004 - Grants Management         differences.
1   San Bernardino       GL                   SBF9P3MARUPDTE                                 Research Administrator                 Research Administrator                                                                      GL09004 - Grants Management


1   San Bernardino       GL     SQR           SBF9P3MARUPDTE                                 SBFDN003                               Grant Indirect Costs                                                                        GL09004A - Grants Management, F&A
1   San Bernardino       GL                                                                  Standard Accounts                      Grants Accounting template                                                                  GL09004 - Grants Management


1   San Bernardino       AM                   SBF9P3MARUPDTE                                 PI Extract                             Extract Asset data for conducting physical inventory                                        Eliminated - Not Used
1   San Bernardino       AM     Crystal       SBF9P3MARUPDTE                                 SB_AMPSR                               PSR - Property Survey Report                                                                AM09003 - Property Survey Report




           29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                                                                        54 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                                Technology
      Campus Name      Module      Used                       Mod Project #            Modification Name                        Modification Description                Business Challenge                Replaced By                    Comments after talking to campus
                                                                                                                   Foundation AM Year end report -
                                                                                                                   (Note: Both GAAP and FA Accountants need to be
1   San Bernardino       AM                  SBF9P3MARUPDTE                   SB_FDN_AM_RPTS_GBL                   involved in this report discussion.)                                      Reporting Session
1   San Bernardino       AM                  SBF9P3MARUPDTE                   SBPI2000                             PI Extract Conversion                                                     GL09004 - Grants Management
1   San Bernardino       AP     SQR          SBF9P3MARUPDTE                   SBAP001                              Recon Rpt. SAM11A (Summary)                                               Eliminated - Not Used
1   San Bernardino       AP     SQR          SBF9P3MARUPDTE                   SBAP002                              Recon Rpt. SAM11B (Detail)                                                Eliminated - Not Used
1   San Bernardino       AP     SQR          SBF9P3MARUPDTE                   SBAP004                              Cash Activity Rpt. (ADO17)                                                Eliminated - Not Used
1   San Bernardino       AP     SQR          SBF9P3MARUPDTE                   SBAP005                              Detail Agency Report                                                      Eliminated - Not Used
1   San Bernardino       AP     SQR          SBF9P3MARUPDTE                   SBAP006B                             A/P Disbursement Report                                                   Eliminated - Not Used
1   San Bernardino       AP     SQR          SBF9P3MARUPDTE                   SBAP007                              Open Item Report for an acct                                              AP05004 - AP Open Items Listing
1   San Bernardino       AP     SQR          SBF9P3MARUPDTE                   SBAP014                              A/P Wells Fargo EFT Report                                                AP08001 - ACH Payment Processing
1   San Bernardino       AP                  SBF9P3MARUPDTE                   SBFDN009                             AP Voucher Load                                                           Eliminated - Not Used
1   San Bernardino       AP                  SBF9P3MARUPDTE                   SBGL170                              SBFDN Bank Reformat EDI                                                   Third Party Interface Document
1   San Bernardino       AR                  SBF9P3MARUPDTE                   SBAR3200                             AR Statement                                                              Eliminated
1   San Bernardino       AR                  SBF9P3MARUPDTE                   SBARDUN1                             Dunning Letter                                                            AR09004 - Dunning Letter
1   San Bernardino       AR                  SBF9P3MARUPDTE                   SBARDUN2                             DL - Significant Past Due                                                 AR09004 - Dunning Letter
1   San Bernardino       AR                  SBF9P3MARUPDTE                   SBARDUN3                             DL - Assigned to outside collection                                       AR09004 - Dunning Letter
1   San Bernardino       AR                  SBF9P3MARUPDTE                   SBARDUN4                             DL - Final Delinquent Notice                                              AR09004 - Dunning Letter
1   San Bernardino       AR     SQR          SBF9P3MARUPDTE                   SBGLS160                             AR Open Item Extract                                                      Third Party Interface Document
                                                                                                                   Used to upload and create multiple invoices from a
1   San Bernardino       BI                  SBF9P3MARUPDTE                   Billing Upload Process               spreadsheet flatfile                                                      BI09002 - Billing Upload
1   San Bernardino       BI                  SBF9P3MARUPDTE                   RA ChartField to Customer Map page   Reimbursed Activity Mod                                                   BI09003 - Automatic Invoicing
1   San Bernardino       BI                  SBF9P3MARUPDTE                   RA Customer Setup page               Reimbursed Activity Mod                                                   BI09003 - Automatic Invoicing
1   San Bernardino       BI                  SBF9P3MARUPDTE                   RA Fund Selection / Pairing page     Reimbursed Activity Mod                                                   BI09003 - Automatic Invoicing
1   San Bernardino       BI                  SBF9P3MARUPDTE                   RA General Setup page                Reimbursed Activity Mod                                                   BI09003 - Automatic Invoicing
1   San Bernardino       BI                  SBF9P3MARUPDTE                   RA Note Setup page                   Reimbursed Activity Mod                                                   BI09003 - Automatic Invoicing
1   San Bernardino       BI                  SBF9P3MARUPDTE                   RA Surcharges page                   Reimbursed Activity Mod                                                   BI09003 - Automatic Invoicing        Need ability to Fax PO.
                                                                                                                   PS transactional data extracted and used to create
1   San Bernardino       BI                  SBF9P3MARUPDTE                   Reimbursed Billing Extract           reimb activity invoices                                                   BI09003 - Automatic Invoicing
1   San Bernardino       BI                  SBF9P3MARUPDTE                   SBBILD                               Billing Upload Process                                                    BI09002 - Billing Upload
1   San Bernardino       BI                  SBF9P3MARUPDTE                   SBBIRMB                              Reimbursed Billing Extract                                                BI09003 - Automatic Invoicing        How will this be handled?
1   San Bernardino       BI                  SBF9P3MARUPDTE                   SBFDNINV                             SB - Foundation Invoice                                                   BI09001 - Billing Invoice
1   San Bernardino       BI                  SBF9P3MARUPDTE                   SBINV01                              SB - Custom Invoice                                                       BI09001 - Billing Invoice
1   San Bernardino       GL                  SBF9P3MARUPDTE                   Cashnet to GL                        Non student payments fed to GL                                            FS99001 - General Ledger Interface
1   San Bernardino       GL                  SBF9P3MARUPDTE                   Chartfields to HR                    Chartfields to HR                                                         IB
1   San Bernardino       GL                  SBF9P3MARUPDTE                   FDN Payroll                          Payroll feed for FDN from 3rd party                                       FS99001 - General Ledger Interface
                                                                                                                                                                                             GL02002H - FIRMS Extract Data
1   San Bernardino       GL                  SBF9P3MARUPDTE                   FIRMS Reporting                      Submit FIRMS extract file to CO                                           Record
1   San Bernardino       GL                  SBF9P3MARUPDTE                   LCD                                  LCD processing                                                            IB
                                                                                                                                                                                             SAM99001 - SAM99 Reconciliation
1   San Bernardino       GL                  SBF9P3MARUPDTE                   SAM 99                               Process file from/to SCO                                                  Process
1   San Bernardino       GL     AE           SBF9P3MARUPDTE                   SB_MTHLY_UPD                         Monthly Date Update                                                       Use PS Delivered Functionality
1   San Bernardino       GL     AE           SBF9P3MARUPDTE                   SB_UPD_AC_DT                         Update Run Control Date                                                   Use PS Delivered Functionality
1   San Bernardino       GL     AE           SBF9P3MARUPDTE                   SB_UPD_JRNL                          Update journal header status                                              Data Integrity
1   San Bernardino       GL     SQR          SBF9P3MARUPDTE                   SBAP006A                             GL Disbursement Report                                                    Reporting Session




           29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                                         55 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                                 Technology
      Campus Name      Module       Used                      Mod Project #             Modification Name                          Modification Description   Business Challenge               Replaced By                       Comments after talking to campus
                                                                                                                                                                                                                          Need the ability to change the Check Signature
1   San Bernardino       GL     SQR           SBF9P3MARUPDTE                  SBAP008                                 Wells Fargo Bank Rec (Summary)                               Reporting Session                      when required.
1   San Bernardino       GL     SQR           SBF9P3MARUPDTE                  SBAP009                                 Wells Fargo Bank Rec (detail)                                Reporting Session
                                                                                                                                                                                                                          Need to bring the Student ID into the Vendor Master
1   San Bernardino       GL     SQR           SBF9P3MARUPDTE                  SBAP010                                 Daily Wells Fargo Cash Act                                   Reporting Session                      Old Vendor ID Field.

1   San Bernardino       GL     SQR           SBF9P3MARUPDTE                  SBAP011                                 Detail Wells Fargo Agency Rpt                                Reporting Session
1   San Bernardino       GL     SQR           SBF9P3MARUPDTE                  SBAP012                                 Wells Fargo GL Disburst. Rpt                                 Reporting Session
1   San Bernardino       GL     SQR           SBF9P3MARUPDTE                  SBAP013                                 A/P Wells Fargo Disburst. Rpt                                Reporting Session
1   San Bernardino       GL     SQR           SBF9P3MARUPDTE                  SBGLS010                                Sum. Report in Whole Dollars                                 Reporting Session
1   San Bernardino       GL     SQR           SBF9P3MARUPDTE                  SBGLS011                                Monthly Budget Report                                        Reporting Session
1   San Bernardino       GL     SQR           SBF9P3MARUPDTE                  SBGLS020                                Cur.Status of Dept. Accounts                                 Reporting Session
1   San Bernardino       GL     SQR           SBF9P3MARUPDTE                  SBGLS025                                SBGLS025 - Ben Exp by COA                                    Reporting Session
1   San Bernardino       GL     SQR           SBF9P3MARUPDTE                  SBGLS030                                Final Budget Report 6b                                       Reporting Session
1   San Bernardino       GL     SQR           SBF9P3MARUPDTE                  SBGLS040                                Statement of Financial Conditi                               Reporting Session
1   San Bernardino       GL     SQR           SBF9P3MARUPDTE                  SBGLS050                                Due From & Due To Report                                     Reporting Session
                                                                                                                                                                                   AM02001 - Statement of General Fixed
1   San Bernardino       GL     SQR           SBF9P3MARUPDTE                  SBGLS060                                General Fixed Asset Acct Group                               Asset
                                                                                                                                                                                   AM02002 - Statement of Changes in
1   San Bernardino       GL     SQR           SBF9P3MARUPDTE                  SBGLS070                                Changes in Genl. Fixed Assets                                General Fixed Assets
1   San Bernardino       GL     SQR           SBF9P3MARUPDTE                  SBGLS080                                Analysis of Change in Fund Bal                               Reporting Session
                                                                                                                                                                                   AR09001 - Reimbursement Activities
1   San Bernardino       GL     SQR           SBF9P3MARUPDTE                  SBGLS090                                Reimbursed Activity                                          Status Report
                                                                                                                                                                                   GL09009 - Interest Calculation &
1   San Bernardino       GL     SQR           SBF9P3MARUPDTE                  SBGLS100                                Average Daily Balance                                        Distribution
1   San Bernardino       GL     SQR           SBF9P3MARUPDTE                  SBGLS120                                Create Cashnet Extract                                       Third Party Interface Document
1   San Bernardino       GL     SQR           SBF9P3MARUPDTE                  SBGLS170                                FDN Bank Reconcilliation Process                             Third Party Interface Document
1   San Bernardino       GL     Crystal       SBF9P3MARUPDTE                  SBGM010                                 Project Summary By Dept                                      Reporting Session
1   San Bernardino       GL     Crystal       SBF9P3MARUPDTE                  SBGM020                                 Project Release Time By Dept                                 Reporting Session
1   San Bernardino       GL     SQR           SBF9P3MARUPDTE                  SBLCD025                                LCD Adjustment Recon Report                                  Eliminated - Not Used
1   San Bernardino       GL     SQR           SBF9P3MARUPDTE                  SBNVS02                                 nVision Dynamic Build                                        Reporting Session
1   San Bernardino       GL                   SBF9P3MARUPDTE                  Student Finance to GL                   Student payments fed to GL                                   FS99001 - General Ledger Interface
1   San Bernardino       GL                   SBF9P3MARUPDTE                  Telephone transaction feed              Telephone charge feeds from 3rd party                        GL09003 - Charge Back
1   San Bernardino       GL                   SBF9P3MARUPDTE                  Wells Fargo bank recon                  Receive WF bank recon file                                   GL06002 - Wells Fargo Bank Recon
1   San Bernardino      MULT                  SBF9P3MARUPDTE
                                Custom Views (KK)                             Custom KK Reporting Views               8.4 to 9.0 retrofit                                          Reporting Session
1   San Bernardino      Other                 SBF9P3MARUPDTE                  Custom page to upload files to server   Load Flat File                                               GL09002 - FTP
1   San Bernardino      Other                 SBF9P3MARUPDTE                  Portal and IDMS for FS oprids           Portal and IDMS                                              Security Related
                                                                                                                                                                                   PO99011 - Purchase Order Print
1   San Bernardino       PO     SQR           SBF9P3MARUPDTE                  POPO005                                 Purchase Order                                               Format
1   San Bernardino       PO     SQR           SBF9P3MARUPDTE                  PORFQ01                                 Bid Print                                                    PO99013 - RFQ Bid Form
                                                                                                                                                                                                                          Process deprecated -- LA uses delivered journal
1   San Bernardino       PO     SQR           SBF9P3MARUPDTE                  PORQ010                                 Requisition Print                                            PO09004 - Requisition Form             import process
1   San Bernardino       PO     Crystal       SBF9P3MARUPDTE                  SB_PO003                                PO activity for a COA string                                 PO05001 - PO Activity Report
1   San Bernardino       PO     SQR           SBF9P3MARUPDTE                  SBPO006                                 Requisition Detail Report                                    Reporting Session
                                                                                                                                                                                   AP09009 - AP Voucher Interface or
1   San Bernardino       PO     SQR           SBF9P3MARUPDTE                  SBPO008                                 Office Max Vchr Load process                                 Third Party Interface Document




           29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                              56 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                               Technology
      Campus Name      Module     Used                 Mod Project #          Modification Name                  Modification Description                     Business Challenge               Replaced By               Comments after talking to campus
1   San Bernardino      PO    SQR         SBF9P3MARUPDTE               SBPO009                      GE Capital Vchr Load Process                                                   PO09001 - Procard
    San Francisco                                                      Agency Type                  Screen for setup table used for SFSU Grant Module
1                        GL                                                                         Bolt-on                                                                        GL09004 - Grants Management
    San Francisco                                                      Award Agency                 Screen for setup table used for SFSU Grant Module
1                        GL                                                                         Bolt-on                                                                        GL09004 - Grants Management
    San Francisco                                                      Award Attributes             Screen to store award attribute information for
1                        GL                                                                         projects in the SFSU Grant Module Bolt-on                                      GL09004 - Grants Management
    San Francisco                                                      Award Type                   Screen for setup table used for SFSU Grant Module
1                        GL                                                                         Bolt-on                                                                        GL09004 - Grants Management
    San Francisco                                                      Billing Attributes           Screen to store billing information for projects in the
1                        GL                                                                         SFSU Grant Module Bolt-on                                                      GL09004 - Grants Management
    San Francisco                                                      Billing Frequency            Screen for setup table used for SFSU Grant Module
1                        GL                                                                         Bolt-on                                                                        GL09004 - Grants Management
    San Francisco                                                      Billing Method               Screen for setup table used for SFSU Grant Module
1                        GL                                                                         Bolt-on                                                                        GL09004 - Grants Management
    San Francisco                                                      Budget Revision              Screen for setup table used for SFSU Grant Module                                                            Does a lot of message and translating of the file that
                                                                                                    Bolt-on                                                                                                      comes from the Library's system. IE: has a vendor
1                        GL                                                                                                                                                        GL09004 - Grants Management   cross walk table and CF creation.
    San Francisco                                                      Build SFO Project Security   Process to build/udate SFSUs Project Security tables
1                        GL                                                                         used in Reporting and other online functions                                   GL09004 - Grants Management
    San Francisco                                                      Campus College               Screen for setup table used for SFSU Grant Module
1                        GL                                                                         Bolt-on                                                                        GL09004 - Grants Management
    San Francisco                                                      Campus Department            Screen for setup table used for SFSU Grant Module
1                        GL                                                                         Bolt-on                                                                        GL09004 - Grants Management
    San Francisco                                                      CFDA Codes                   Screen for setup table used for SFSU Grant Module
1                        GL                                                                         Bolt-on                                                                        GL09004 - Grants Management
    San Francisco                                                      Classification               Screen for setup table used for SFSU Grant Module                                                            SQR process that takes info from the Identity mgmt
                                                                                                    Bolt-on                                                                                                      system and looks for last password change and then
                                                                                                                                                                                                                 generates emails to users to change their password,
1                        GL                                                                                                                                                        GL09004 - Grants Management   if they do not it locks the PS password.
    San Francisco                                                      Comment Type                 Screen for setup table used for SFSU Grant Module
1                        GL                                                                         Bolt-on                                                                        GL09004 - Grants Management
    San Francisco                                                      Comments                     Screen to store Comment information for projects in
1                        GL                                                                         the SFSU Grant Module Bolt-on                                                  GL09004 - Grants Management
    San Francisco                                                      Cost Share Type              Screen for setup table used for SFSU Grant Module
1                        GL                                                                         Bolt-on                                                                        GL09004 - Grants Management
    San Francisco                                                      Funding Info                 Screen to store funding and pass thru information for
1                        GL                                                                         projects in the SFSU Grant Module Bolt-on                                      GL09004 - Grants Management
    San Francisco                                                      Indirect Cost Info           Screen to store Indirect Cost (IDC) information for
                                                                                                    projects in the SFSU Grant Module Bolt-on. Data
                                                                                                    here is used for monthly processing of IDC for each
1                        GL                                                                         project.                                                                       GL09004 - Grants Management
    San Francisco                                                      Other Requirements           Screen to store Other Requirement information for
1                        GL                                                                         projects in the SFSU Grant Module Bolt-on                                      GL09004 - Grants Management




           29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                       57 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                                Technology
      Campus Name      Module      Used                       Mod Project #             Modification Name                      Modification Description                   Business Challenge                Replaced By                      Comments after talking to campus
    San Francisco                                                             Principal Investigatior Info       Screen to store Principal Investigator (PI) and PI
                                                                                                                 Assistent information for projects in the SFSU Grant
                                                                                                                 Module Bolt-on. Also servers as point of security for
1                        GL                                                                                      SFSU online PI Project Report online website.                                 GL09004 - Grants Management
    San Francisco                                                             Prior Approval                     Screen for setup table used for SFSU Grant Module
1                        GL                                                                                      Bolt-on                                                                       GL09004 - Grants Management
    San Francisco                                                             Project Fund Translate             Screen to store Fund and Program Code information                                                                   Mod does not handle Prgm Code - need for those
                                                                                                                 for projects in the SFSU Grant Module Bolt-on.                                                                      grants that are in "transition" from the SF mod to the
1                        GL                                                                                                                                                                    GL09004 - Grants Management           CFS Mod.
    San Francisco                                                             Project Status                     Screen for setup table used for SFSU Grant Module
1                        GL                                                                                      Bolt-on                                                                       GL09004 - Grants Management
    San Francisco                                                             Report Type                        Screen for setup table used for SFSU Grant Module
1                        GL                                                                                      Bolt-on                                                                       GL09004 - Grants Management
    San Francisco                                                             Reporting Info                     Screen to store Reporting information for projects in
1                        GL                                                                                      the SFSU Grant Module Bolt-on                                                 GL09004 - Grants Management
    San Francisco                                                             Sick and Vacation Info             Screen to store Sick and Vacation (SNV) information
                                                                                                                 for projects in the SFSU Grant Module Bolt-on. Data                                                                  IDC set up will not work. Need another set up
                                                                                                                 here is used for monthly processing of SNV for each                                                                 screen. Please see worksheet labeled
1                        GL                                                                                      project.                                                                      GL09004 - Grants Management           SicknVacation.
    San Francisco                                                             Signiture Authority Info           Screen to store Signature Authority information for
1                        GL                                                                                      projects in the SFSU Grant Module Bolt-on                                     GL09001 - Delegation of Authority
    San Francisco                                                             Sub Recipient Info                 Screen to store Sub Recipient information for projects
1                        GL                                                                                      in the SFSU Grant Module Bolt-on                                              GL09004 - Grants Management
    San Francisco                                                             Weekly Dept Sync                   Process to update Department table for SFSU Grant
1                        GL                                                                                      Module Bolt-on                                                                GL09004 - Grants Management
    San Francisco                                                             Physical Inventory                 Modified delivered inventory program for way SFSU
                                                                                                                 handles cap and non-cap assets. Used in the                                                                         The AMPI1000 (Run Physical Inventory) was
                                                                                                                 EXTRACT and RESULTS process                                                                                         modified to include non-cap assets with values
                                                                                                                                                                                                                                     < $5000 (SFOAMPI1). Need to retain this to
                                                                                                                                                                                                                                     be in compliant withequipment reporting
                                                                                                                                                                                                                                     requirements that apply because SFSU
                                                                                                                                                                                                                                     maintains its grant and contract on the campus
1                        AM                                                                                                                                                                    AM09001 - Physical Inventory Report   side, as opposed to through an auxilliary.
    San Francisco                                                             ACH Web application for Students   Feed file from external web application sent to FMS.
                                                                                                                 A process uses this file to update student bank
1                        AP                                                                                      information                                                                   Third Party Interface Document
    San Francisco                                                             ACH Web application for Vendors    Feed file from external web application sent to FMS.
                                                                                                                 A process uses this file to update vendor bank
1                        AP                                                                                      information                                                                   Third Party Interface Document




           29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                                          58 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                                Technology
      Campus Name      Module      Used                       Mod Project #            Modification Name                        Modification Description                    Business Challenge               Replaced By                     Comments after talking to campus
    San Francisco                                                             AMEX Credit Card                    Feed file from A/P. A process validates and                                                                          1) Will we be able to manipulate the file once
                                                                                                                  interfaces the file with many lines into temporary                                                                  we receive it, prior to loading? We now extract
                                                                                                                  tables that are used to create vouchers in FMS                                                                      all of the AP p-card transactions from the load,
                                                                                                                                                                                                                                      since when AP pays an invoice using P-card a
                                                                                                                                                                                                                                      voucher is already created - thus we don't want
                                                                                                                                                                                                                                      double postings on the AP paid invoices. 2) If
                                                                                                                                                                                                                                      manipulating is not possible, we would need to
                                                                                                                                                                                                                                      receive two files from the card issuer: one for
                                                                                                                                                                                                                                      campus cards and one for AP cards. Thus the
                                                                                                                                                                                                                                      AP file would be used for reconciliation
                                                                                                                                                                                                                                      purposes, rather than loading the file to the
1                        AP                                                                                                                                                                      PO09001 - Procard                    CFS.
    San Francisco                                                             AP Vendor Voucher                   Process to interface vendor voucher (CSV) files into                                                                Need to retain the ability to provide students
                                                                                                                  FMS, currently done for AMEX, GE,                                                                                   with the pertinent information regarding their
                                                                                                                                                                                                                                      disbursement by printing that information on
                                                                                                                                                                                                                                      the advice portion of the check. We need to
                                                                                                                                                                                                                                      keep the student vendor voucher setup that we
1                        AP                                                                                                                                                                      FS99004 - Vendor/Voucher Interface   now have.
    San Francisco                                                             AP0025 Send ACH Email               Process for sending detail information to vendors for                                                                  For students ACH notification, campus needs
                                                                                                                  ACH payments                                                                                                        'read' access to the PAYMENTS record.
1                        AP                                                                                                                                                                      AP08001 - ACH Payment Processing
    San Francisco                                                             Automated Transfer to Wells Fargo   Automated transfer of student or vendor funds to                                                                     The Board of Equalization requires a different
                                                                                                                  Wells Fargo for transfer to student or vendor bank                                                                  format to be used when sending their
                                                                                                                                                                                                                                      payments - campus created a special pay
                                                                                                                                                                                                                                      cycle for this purpose and needs to retain the
1                        AP                                                                                                                                                                      AP08001 - ACH Payment Processing     ability to use different ACH formats.
    San Francisco                                                             Check Register Report               Report for the Accounts Payable breaking down
1                        AP                                                                                       payments by checks and eft.                                                    AP09002 - AP Check Register
    San Francisco                                                             GE Credit Card                      Feed file from GE. A process validates and interfaces
                                                                                                                  the file into temporary tables that are used to create
1                        AP                                                                                       vouchers in FMS                                                                PO09001 - Procard
    San Francisco                                                             Plus Loans database                 Feed file from ARM to FMS FTP site. A process uses                                                                  Third Party Interface Document - > This is a
                                                                                                                  this file to update student vendor information to carry                        FS99004 - Vendor/Voucher Interface   Pre-pay cycle for Plus Loans. Custom SQR
1                        AP                                                                                       the parent information for Plus Loans                                          and Third Party Interface Document   'SFOAP023' must be retained.
    San Francisco                                                             PLUS Voucher Update                 Process to direct Financial Aid recipient for Plus                                                                  Campus needs to retain the ability to run our
                                                                                                                  Loans to be the Parent of the student                                                                               custom pre-paycycle jobs for Financial Aid,
                                                                                                                                                                                                                                      Student refunds, Short-Term Loans, Stipends,
                                                                                                                                                                                                                                      Parent Loans, etc. Our custom mod is
                                                                                                                                                                                                                                      necessary to substitute the parent
                                                                                                                                                                                                                                      name/address for PLUS processing; for
                                                                                                                                                                                                                                      flipping the eft payment method to chk for
                                                                                                                                                                                                                                      Short-Term Loans, and for separating eft
                                                                                                                                                                                                                                      payments from checks and billing statements
                                                                                                                                                                                                 FS99004 - Vendor/Voucher Interface   for the financial aid and refunds.(Kuhaupt)
1                        AP                                                                                                                                                                      and Third Party Interface Document   Custom SQR SFOAP022




           29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                                        59 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                                Technology
      Campus Name      Module      Used                       Mod Project #            Modification Name                  Modification Description                     Business Challenge                Replaced By                     Comments after talking to campus
    San Francisco                                                             Pre-Paycycle Process          Process to ensure that Emergency Loans will not go                                                                   Custom crystal check format and remittance
                                                                                                            through ACH; and to set the payment handling codes                                                                   advice. The remittance advice is printed out
                                                                                                                                                                                                                                 when the disbursement amount is less than or
                                                                                                                                                                                            FS99004 - Vendor/Voucher Interface   equal to the current amount owed to the
1                        AP                                                                                                                                                                 and Third Party Interface Document   university.
    San Francisco                                                             SFO SAM18A - AP               Open Liabilities by SCO Fund                                                    SAM99007A - Accounts Payable Open
1                        AP                                                                                                                                                                 Liabilities
    San Francisco                                                             SFOAP029 ACH Regeneration     Process for recreating and retransmitting ACH files to
1                        AP                                                                                 Wells Fargo                                                                     AP08001 - ACH Payment Processing
    San Francisco                                                             SIMS Student database         Feed file from ARM to FMS FTP site. A process uses
                                                                                                            this file to insert or update student information in the                        FS99004 - Vendor/Voucher Interface
1                        AP                                                                                 vendor tables                                                                   and Third Party Interface Document
    San Francisco                                                             Stipend Prepaycycle Process   Process to ensure student Stipend payments go out                                                                    We need the custom App Engine Program
                                                                                                            as checks and set the payment group code                                        FS99004 - Vendor/Voucher Interface   'SFO_STPNDCHK' if no replacement is
1                        AP                                                                                 appropriately                                                                   and Third Party Interface Document   provided.
    San Francisco                                                             Student Disbursements         Feed file from our Accounts Receiveble Module                                                                        Third Party Interface Document - In addition to
                                                                                                            (ARM) to FTP site. A process validates and                                                                           the upload process, we need to retain custom
                                                                                                            interfaces the file into temporary tables that are used                         FS99004 - Vendor/Voucher Interface   SQR Student Vendor Voucher Interface.
1                        AP                                                                                 to create vouchers in FMS.                                                      and Third Party Interface Document   SFOAP019.
    San Francisco                                                             Sync ACH                      Process to synchronize FMS Vendor tables with ACH
1                        AP                                                                                 website for students                                                            Third Party Interface Document
    San Francisco                                                             Sync PLUS                     Process to synchronize FMS Vendor tables for
1                        AP                                                                                 students with Parent (Plus Loans) information                                   Third Party Interface Document
    San Francisco                                                             Sync Vendor ACH               Process to synchronize FMS Vendor tables with ACH
1                        AP                                                                                 website for vendors                                                             Third Party Interface Document
    San Francisco                                                             HR Sync Program               Process to update tables in Finance with information                                                                  The custom AE programs for this
                                                                                                            from HR                                                                                                              synchronizes the Finance Personal Record
                                                                                                                                                                                                                                 with HR Personal data record; and the Finance
                                                                                                                                                                                                                                 Job Record with the HR Job record. Cw 1)
                                                                                                                                                                                                                                 NOT a 3rd party interface. AE prgm,
                                                                                                                                                                                                                                 SFO_PER_SYNC, updates
                                                                                                                                                                                                                                 PERSONAL_DATA,
                                                                                                                                                                                                                                 PERSONAL_PHONE,EMAIL_ADDRESSES,
                                                                                                                                                                                                                                 PERS_NID Tables. 2) Another AE prgm,
                                                                                                                                                                                                                                 SFO_EMP_SYNC, updates EMPLOYMENT,
1                        AP                                                                                                                                                                 Third Party Interface Document       JOB Tables. glg
    San Francisco                                                             Sync Emp                      Process to synchronize FMS Vendor tables with                                                                         The custom SQR SFOSYNCE maintains and
                                                                                                            Employee information from H/R.                                                                                       creates employee vendor under setid =
                                                                                                                                                                                                                                 SFEMP from the Finance Personal Data
1                        AP                                                                                                                                                                 Third Party Interface Document       record.
    San Francisco                                                             Sync SIMS                     Process to synchronize FMS Vendor tables with                                                                        Micr line may need to be adjusted to fit the
1                        AP                                                                                 SIMS database for students                                                      Third Party Interface Document       Auxillaries Check readers.
    San Francisco                                                             Account Lock                  Automated process that intergrates with HRMS to                                                                       NOT a 3rd party interface. A custom process
                                                                                                            determine users employee status and locks the user's                                                                 SFOACCLK that will lock accts and reset
1                        GL                                                                                 account with appropriate                                                        Security Related                     navigation.




           29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                                      60 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                                Technology
      Campus Name      Module      Used                       Mod Project #            Modification Name                     Modification Description                      Business Challenge                Replaced By                     Comments after talking to campus
    San Francisco                                                             Account Lock                     Automated process that intergrates with HRMS to
                                                                                                               determine users employee status and locks the user's
1                        GL                                                                                    account with appropriate                                                         Third Party Interface Document
    San Francisco                                                             Accounting Service Fee           Screen used to set up Account Chartfields to process                                                                  Our campus applys a percentage of
                                                                                                               the Accounting Service Fee for projects                                                                               accounting service fee to a specific range of
                                                                                                                                                                                                                                     revenue accounts among Projects IDs. The
                                                                                                                                                                                                                                     current custom fuction automatically calculates
                                                                                                                                                                                                                                     the accounting service fee based on any
                                                                                                                                                                                                                                     Project activities incurred of the month. The
                                                                                                                                                                                                                                     delivered function requires to setup the charge
                                                                                                                                                                                                                                     code by individual Chartfield combination
1                        GL                                                                                                                                                                     GL09003 - Charge Back                instead of account range.
    San Francisco                                                             Auto Gen GL109 Report            Automated process for running thousands of PI
                                                                                                               Project Reports(SFOGL109). Send the report to a                                                                       Adds a message to the AP Student Checks "Look at
                                                                                                               central location to be downloaded and posted to                                                                       Student Account for Details". This can be done in
1                        GL                                                                                    SFSU website.                                                                    Third Party Interface Document       the AP PayCycle instead.
    San Francisco                                                             Automated DW Ledger Load         Automated process to load SFSUs Datawarehouse
                                                                                                               tables for current and prior period for SFCMP and                                                                     An extract is done and used for Identity
1                        GL                                                                                    SFFDN business units.                                                            Third Party Interface Document       Management.
    San Francisco                                                             Automated Project Report         Automated process of running PI Project reports for
1                        GL                                                                                    Pis                                                                              Eliminated - Not Used
    San Francisco                                                             Automated Project2 Report        Automated process for running thousands of PI
                                                                                                               Project Reports(SFOGL100 & SFOGL104). Send the
                                                                                                               report to a central location to be downloaded and                                                                     An extract is done and used for Identity
1                        GL                                                                                    posted to SFSU website.                                                          Third Party Interface Document       Management.
    San Francisco                                                             Billing Summary Rpt              Report used by Auxiliary units in generating billing                                                                  Ability to grap files from the UNIX server and bring
1                        GL                                                                                    statements to various funding agencies                                           Reporting Session                    into campus servers.
    San Francisco                                                             Build Foundation Report Tables   Reads Ledger Tables to create nVison reporting
1                        GL                                                                                    tables for SFFDN.                                                                Reporting Session
    San Francisco                                                             Cash Bal Int Disbursement        Screen used for Cash Balance Interest Disbursement                               GL09009 - Interest Calculation &
1                        GL                                                                                    by Fund                                                                          Distribution
    San Francisco                                                             Cash Receipts                    Feed file from our Accounts Receiveble Module
                                                                                                               (ARM) to FTP site. Using CSU delivered process to
                                                                                                               read file, do edits, and report. If pass edits, puts data
                                                                                                               into Acctg Line table ready for Journal Generation.
                                                                                                               Created custom interface definitions using CSU
                                                                                                               delivered Interface Definition functionality

1                        GL                                                                                                                                                                     FS99001 - General Ledger Interface
    San Francisco                                                             Compare Ledger                   Compare Ledgers (Act, Enc, pre-Enc). Can also
1                        GL                                                                                    synchronize.                                                                     Reporting Session
    San Francisco                                                             Cost Allowed Rpt                 Report that the Accounting Office uses to view
                                                                                                               balance available for Grants, Endowments, etc…
1                        GL                                                                                    (used primarily by University Corporation)                                       Reporting Session
    San Francisco                                                             Current Balance                  Report to give Current Balance information. End User
                                                                                                               department report based on SFSU implemented
1                        GL                                                                                    Department Security.                                                             Reporting Session




           29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                                          61 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                                Technology
      Campus Name      Module      Used                       Mod Project #             Modification Name                   Modification Description                    Business Challenge                    Replaced By              Comments after talking to campus
    San Francisco                                                             Current Balance (FABS)           Report to give Current Balance based on given
                                                                                                               criteria. Accountant level report, not subject to SFSU
1                        GL                                                                                    implemented Department or Project Security                                    Reporting Session
    San Francisco                                                             Data Warehouse Ledger            Process to load/update SFSU custom datawarehouse                                                                 Third Party Interface Document NOT a 3rd
                                                                                                               tables.                                                                                                          party interface. A custom process,
                                                                                                                                                                                                                                SFOGL107, that updates a SFO custom DW
                                                                                                                                                                                                                                tables. Can this be eliminated with the new
                                                                                                                                                                                                                                CMS Reporting Solution/DW going live, Mar
1                        GL                                                                                                                                                                  Third Party Interface Document     2010 ?
    San Francisco                                                             End User Reports FY Setting      Table used to hold information on when Fiscal Year
                                                                                                               started(or day when previous FY end process
                                                                                                               completed). Used for various items, including
1                        GL                                                                                    reporting.                                                                    Reporting Session
    San Francisco                                                             Exp/ Rev Analysis (FABS)         Report to give summary of Expenses and Revenue
                                                                                                               based on given criteria. Accountant level report, not
                                                                                                               subject to SFSU implemented Department or Project
1                        GL                                                                                    Security                                                                      Reporting Session
    San Francisco                                                             Exp/Rev Analysis by Dept/Acct    Report to give summary of Expenses and Revenue
                                                                                                               based on given criteria. End user department report
1                        GL                                                                                    base on SFSU implemented Department Security                                  Reporting Session
    San Francisco                                                             Foundation Payroll               Process external Payroll file for SFFND Business
                                                                                                               Unit. Data is loaded into Acctg Line Table for Journal
1                        GL                                                                                    Generation                                                                    Third Party Interface Document
    San Francisco                                                             Fund Account Balance cross-ref   Table used by different programs and interacting with
                                                                                                               Fund Tree (node level) to tell if Fund is Revenue,
                                                                                                               Expense, or Balance forward. Divided by SFSUs 3
1                        GL                                                                                    different business units                                                      Eliminated - Not Used
    San Francisco                                                             GL Detail Activity               Report to give detail activitly of accounting
                                                                                                               information. End User department report based on
1                        GL                                                                                    SFSU implemented Department Security.                                         Reporting Session
    San Francisco                                                             GL Detail Activity (FABS)        Report to give detail activitly of accounting
                                                                                                               information. Accountant level report, not subject to
                                                                                                               SFSU implemented Department or Project Security.
1                        GL                                                                                                                                                                  Reporting Session
    San Francisco                                                             GL Detail by Project             Report to give detail activitly of accounting
                                                                                                               information. End User project report based on SFSU
1                        GL                                                                                    implemented Project Security.                                                 Reporting Session
    San Francisco                                                             HR LCD Setups                    Data from LCD not complete when sent. Setups used
                                                                                                               to completed missing data. Missing data is Dept. ID                                                              Data Integrity - It is a custom page created for
                                                                                                               and various Fund Codes and/or projects. This screen                                                              the Accountants to maintain. This is use for
1                        GL                                                                                    gives Accountant control.                                                     Data Integrity                     the LCD process.
    San Francisco                                                             IDC Process - IDC                Process to calculate Indirect Cost for projects in
                                                                                                               SFSU Grant Module Bolt-on. This process creates
                                                                                                               journal entries and enters them directly into Acctg
1                        GL                                                                                    Line Table, ready for Journal Generation                                      GL09004A - Grants Management F&A




           29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                                   62 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                                Technology
      Campus Name      Module      Used                       Mod Project #             Modification Name                          Modification Description                      Business Challenge                    Replaced By                Comments after talking to campus
    San Francisco                                                             IDC Process - Sick and Vacation        Process to calculate Sick and Vacation for projects in
                                                                                                                     SFSU Grant Module Bolt-on. This process creates                                                                       Retain calculation program SQR SFOSNV01 if
                                                                                                                     journal entries and enters them directly into Acctg                                                                   no replacement provided. GL090004 does not
1                        GL                                                                                          Line Table, ready for Journal Generation                                         GL09004A - Grants Management F&A     fully address this process.
    San Francisco                                                             IDC Process - SUI                      Process to calculate SUI for projects in SFSU Grant
                                                                                                                     Module Bolt-on. This process creates journal entries
                                                                                                                     and enters them directly into Acctg Line Table, ready                                                                 Data Integrity - It is a custom page created for
1                        GL                                                                                          for Journal Generation                                                           GL09004A - Grants Management F&A     the Accountants to maintain.
    San Francisco                                                             Invoices/Invoice Adjustments           Feed file from our Accounts Receiveble Module
                                                                                                                     (ARM) to FTP site. Using CSU delivered process to
                                                                                                                     read file, do edits, and report. If pass edits, puts data
                                                                                                                     into Acctg Line table ready for Journal Generation.
                                                                                                                     Created custom interface definitions using CSU
                                                                                                                     delivered Interface Definition functionality

1                        GL                                                                                                                                                                           FS99001 - General Ledger Interface
    San Francisco                                                             Labor Cost Distribution                Recive LCD information from HRMS in Acctg Line
                                                                                                                     Table. Have to do a little pre-processing before
1                        GL                                                                                          Journal Generation.                                                              Data Integrity
    San Francisco                                                             LCD Update                             Process to update missing LCD data (LCD data
                                                                                                                     provided from HR via Integration Broker into Acctg                                                                     Not sure what "Data Integrity" means.
                                                                                                                     Line Table). Uses the HR LCD Setups for processing                                                                    Process 'HR LCD' and using LCS set up,
1                        GL                                                                                                                                                                           Data Integrity                       updates CFs with missing values'.
    San Francisco                                                             Ledger DW Inquiry                      Custom built inquiry screen to query data from SFSU
1                        GL                                                                                          custom datawarehouse tables.                                                     Third Party Interface Document
    San Francisco                                                             Load Daily Activity Balances           Process to load Daily Cash Balance into table to track
1                        GL                                                                                                                                                                           Eliminated - Not Used
    San Francisco                                                             Month-End Accounting Date Roll         Rolls forward to new accounting period of all purchase
                                                                                                                     orders, requisitions and vouchers which have not
1                        GL                                                                                          been budget checked.                                                             Use PS Delivered Functionality
    San Francisco                                                             ORSP CDIP Rule 4 Calculation           CDIP -Rule 4 Calculation for Grants and Research                                 GL02002A - CDIP FIRMS Program
1                        GL                                                                                                                                                                           Code Derivation
1   San Francisco        GL                                                   Period Analysis                        Revenue and Expenditure Analysis by Period                                       Reporting Session
    San Francisco                                                             PI Project Report                      Report to give accounting information for projects.
                                                                                                                     Also include basic grant information for project. End
1                        GL                                                                                          user report                                                                      Reporting Session
    San Francisco                                                             PI Project Report (FABS)               Report to give accounting information for projects.
                                                                                                                     Also include basic grant information for project.
1                        GL                                                                                          Accountant report with more criteria options                                     Reporting Session
    San Francisco                                                             Process Prorates - SFSU Acct Service Fee Posting create (and enter into Acctg Line Table)
                                                                                                                    Process to
                                                                                                                    accounting entries for Accounting Service Fee. Uses
                                                                                                                    Ledger data with data provided from Acct. Svr. Fee
1                        GL                                                                                         Screen.                                                                           GL09003 - Charge Back
    San Francisco                                                             Process Prorates - SFSU ReimbursmentsProcess to create (and enter into Acctg Line Table)
                                                                                                                   accounting entries for Reimbursements. Uses Ledger
                                                                                                                   data with data provided from Reimbursements
1                        GL                                                                                        Screen.                                                                            BI09003 - Automatic Invoicing




           29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                                              63 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                                Technology
      Campus Name      Module      Used                       Mod Project #             Modification Name                   Modification Description                     Business Challenge                    Replaced By              Comments after talking to campus
    San Francisco                                                             Process Prorates - SFSU SUI     Process to create (and enter into Acctg Line Table)
                                                                                                              accounting entries for State Unemployment Insurance
                                                                                                              (SUI).Uses Ledger data with data provided from SUI                                                                 ASUI charges will be similar to Sick Leave &
1                        GL                                                                                   Screen.                                                                         Third Party Interface Document     Vacation
    San Francisco                                                             Project Report (Non Grants)     Report to give accounting information for projects.
                                                                                                              Output different from PI Project report as this is for
1                        GL                                                                                   Non-Grant projects.                                                             Reporting Session
    San Francisco                                                             Recharge Definitions            Screen to set up the DR/CR definition for Chargback.
1                        GL                                                                                   Uses the CSU Interface Defintions                                               GL09003 - Charge Back
    San Francisco                                                             Recharge Departments            Screen to set up the DR/CR for chargeback to a
1                        GL                                                                                   department                                                                      GL09003 - Charge Back
    San Francisco                                                             Recharges                       Feed file created and moved to FTP site. Have
                                                                                                              process to read file, do edits, and report. If pass
                                                                                                              edits, puts data into Acctg Line table ready for Journal
                                                                                                              Generation. Created custom interface definitions
                                                                                                              using CSU delivered Interface Definition functionality

1                        GL                                                                                                                                                                   GL09003 - Charge Back
    San Francisco                                                             Reimbursements                  Screen used to set up Account Chartfields to
1                        GL                                                                                   reimburse projects and sub projects                                             BI09003 - Automatic Invoicing
    San Francisco                                                             Rev/Exp Analysis by Project     Report to give summary of Expenses and Revenue
                                                                                                              based on given criteria. End user project report base
1                        GL                                                                                   on SFSU implemented Project Security                                            Reporting Session
    San Francisco                                                             Rev/Exp Summary                 Revenue and Expenditure Summary with additional
1                        GL                                                                                   options to run any type of funds                                                Reporting Session
    San Francisco                                                             Run Cash Balance Disbursement   Process to run Cash Balance Interest Allocation                                 GL09009 - Interest Calculation &
1                        GL                                                                                                                                                                   Distribution                       Workflow not in scope
    San Francisco                                                             Run Recharge                    Process to load recharge data, from external source,
1                        GL                                                                                   into CSU Acctg Line table                                                       GL09003 - Charge Back
    San Francisco                                                             SAM6 Detailed Report            Report used by the Budget Office to view detail
                                                                                                              expenditure transactions by Firms code. Written prior
                                                                                                              to the CMS release of SAM6B Report with detail.
1                        GL                                                                                                                                                                   SAM02001 - SAM6 Final Budget
    San Francisco                                                             SFOGL100 Cleanup                Process to Clean up temp tables for SFOGL100
1                        GL                                                                                   Report                                                                          Eliminated - Not Used
    San Francisco                                                             Submit SFOGL100 Jobs            Process to run multiple GL Detail Activity Reports
1                        GL                                                                                   based on Roles                                                                  Eliminated - Not Used
1   San Francisco        GL                                                   Trust Funds                     Available Balance Report for Trust Funds                                        Reporting Session
    San Francisco                                                             University Corp. Payroll        ADP processes payroll for The University Corp.
                                                                                                              Generate a file and load to FTP site. Have process to
1                        GL                                                                                   load file into Acctg Line Table.                                                Third Party Interface Document
    San Francisco                                                             Update CDIP for ORSP Projects   Assign appropriate program code for Grant projects                              GL02002A - CDIP FIRMS Program      Add NACUBO Program code in the Associated
1                        GL                                                                                   for CDIP reporting                                                              Code Derivation                    Project Tab
    San Francisco                                                             Update jrnl_header table        Update certain rows in Journal Header table for
1                        GL                                                                                   certain account types                                                           Data Integrity




           29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                                      64 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                                  Technology
      Campus Name      Module        Used                     Mod Project #             Modification Name                        Modification Description                   Business Challenge                Replaced By                 Comments after talking to campus
    San Francisco                                                             Variables for Tree Views             Screen to set the tree SFO_FUND_CUR_VW which
                                                                                                                   is used as the drop down list of funds in mosts of the
1                        GL                                                                                        End User reports.                                                             Eliminated - Not Used
    San Francisco                                                             Database Link                        University-side databases link into FMS database via                                                             Campus needs this DS account to maintain
                                                                                                                   database link using a DS account                                                                                our database links in SFSU databases that
1                       Other                                                                                                                                                                    Security Related                  communicate with PS database.
    San Francisco                                                             CSU - Disabled Veterans Report       Customized Disabled Veterans Report using SFO
1                        PO                                                                                        Category Codes                                                                PO99007 - DVBE/SM/MB Report
    San Francisco                                                             CSU - Small/Microbusiness Report     Customized Small/Microbusiness Report using SFO
1                        PO                                                                                        Category Codes                                                                PO99007 - DVBE/SM/MB Report       need to segregate what each group can see
1   San Francisco        PO                                                   Identify Out of Balance PO's         Identify any out of balance Pos and Reqs                                      Reporting Session
    San Francisco                                                             Open Commitment                      Report to give open commintments (Encumbrance &
                                                                                                                   Pre-Encumbrances) based on varying criteria. End
1                        PO                                                                                        User level report.                                                            Reporting Session
    San Francisco                                                             Open Commitment (FABS)               Report to give open commintments (Encumbrance &
                                                                                                                   Pre-Encumbrances) based on varying criteria.
1                        PO                                                                                        Accountant level report with more options                                     Reporting Session
    San Francisco                                                             PO Dispatch                          Process to dispatch PO's, customized to output                                PO99011 - Purchase Order Print
1                        PO                                                                                        custom commands for Rightfax for faxing.                                      Format
1   San Francisco        PO                                                   PO Verification Stuff                Fix all out of balance Pos and Reqs                                           Data Integrity
    San Francisco                                                             Right Fax                            Once approved, copy of the disptched Purchas
                                                                                                                   Orders are sent to our faxing application (RightFAX)
                                                                                                                   where they are automatically faxed/emailed to the                                                                POPO005 contains custom codes-fax
                                                                                                                   vendor, requestor, purchasing agent. The PO is also                                                             instructions for RightFax. See worksheet
                                                                                                                                                                                                 PO99011 - Purchase Order Print
                                                                                                                   sent to our imaging system.
1                        PO                                                                                                                                                                      Format                            labeled RightFas to view the process flow.
    San Francisco                                                             SFO SAM18A - PO                      Open Commitment by SCO Fund                                                   SAM99007B - Purchasing Open
1                        PO                                                                                                                                                                      Encumbrances
    San Francisco                                                             Submit SFO POPO005 Jobs              Process to dispatch PO's ready to be dispatched                                                                  This c ustom job is used to submit separate
                                                                                                                                                                                                 PO99011 - Purchase Order Print    POPO005 for multiple purchase orders in a
1                        PO                                                                                                                                                                      Format                            batch.
    San Francisco                                                             Build SFO Department Security        Process to build/udate SFSUs Department Security                                                                The Program builds a Custom Table that
                                                                                                                   tables used in Reporting and other online functions                                                             SFSU Finance uses for reporting including
                                                                                                                                                                                                                                   OBIEE. End-users are restricted to view
                                                                                                                                                                                                                                   transactions based on assigned deptids and/or
1                      Security                                                                                                                                                                  Security Related                  projectid/s..
    San Francisco                                                             Run Change Password AppEngine        SFSU has process to change user password. This                                                                  SFSU custom App Engine program that let
                                                                                                                   process is the server side process to change user                                                               SFSU users to change their Peoplesoft
                                                                                                                   password                                                                                                        Finance ID using their SFSU ID and SFSU
1                      Security                                                                                                                                                                  Security Related                  Password
    San Francisco                                                             SFO Security Reports                 Process to report on SFSU security setup by                                                                     Programs that looks at SFO Department
1                      Security                                                                                    Operator IDs, Departments, Projects, etc                                      Security Related                  Security custom table.
                                                                              GAAP Adjustments by Financial        Report provdies the detail for the adjustments column
1   San Jose             AM                                                   Statement Line Report                in the GAAP Working Trial Balance.                                            GL09015 - Journal Detail Report
1   San Jose             AM                                                   GAAP Adjustments by Journal Report   Log of all GAAP adjustig journals                                             GL09015 - Journal Detail Report
                                                                              Pre-Closing Trial Balance - GAAP
1   San Jose             AM                                                   Adjustments                                                                                                        GL09015 - Journal Detail Report




           29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                                      65 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                                 Technology
      Campus Name      Module       Used                      Mod Project #              Modification Name                       Modification Description                         Business Challenge                         Replaced By                   Comments after talking to campus
                                                                                                                                                                           Now, using The CSU Match
1   San Jose             AP                                                   AP Match Exception Report             No longer use the SJSU version                         Exception report                    AP05003 - Match Exception Report
                                                                                                                    SJGL506: Voucher Flat File Interface Upload from       Eliminate paper processing and      AP09009 - AP Voucher Interface or
1   San Jose             AP     Flat file - FTP                               External flat file to AP              Library (BU SJ002)                                     duplicate data entry.               Third Party Interface Document
                                DB link to local                                                                    SJWBVCHR: Direct Pay Voucher Upload from Local
                                campus                                                                              Custom Interface (SJSU Finance Web Component)          Eliminate paper processing and      AP09009 - AP Voucher Interface or
1   San Jose             AP     database                                      External load to AP                   into FSJPRD                                            data entry                          Third Party Interface Document
                                DB link to local                                                                    SJWBVCHR: Employee/Student Reimbursement
                                campus                                                                              Voucher Upload from Local Custom Interface (SJSU Eliminate paper processing and            AP09009 - AP Voucher Interface or
1   San Jose             AP     database                                      External load to AP                   Finance Web Component) into FSJPRD               data entry                                Third Party Interface Document
                                DB link to local                                                                    Travel Reimbursement Voucher Upload from Local
                                campus                                                                              Custom Interface (SJSU Finance Web Component)          Eliminate paper processing and      AP09009 - AP Voucher Interface or
1   San Jose             AP     database                                      External load to AP                   into FSJPRD                                            data entry                          Third Party Interface Document
                                                                                                                    SJSF021: Within BU SJ004 Vendor Build to build
                                DB link to local                                                                    stdnt/empl vendors (new employees and students
                                campus                                                                              getting through Student Administration) using          Eliminate paper processing and      AP09009 - AP Voucher Interface or
1   San Jose             AP     database                                      HCM to AP                             Integration Broker                                     data entry                          Third Party Interface Document

                                                                                                                    update ps_pymnt_vchr_xref p
                                                                                                                    set p.pymnt_hold     = 'Y',
                                                                                                                      p.pymnt_hold_reason = 'DVP'
                                                                                                                    where p.business_unit = $t_business_unit               To make sure payment will not go
                                                                                                                    and p.voucher_id = $t_voucher_id                       thru untill all the paperworks are
1   San Jose             AP     SQR                                           Hold Web-Originated Vouchers          and p.pymnt_cnt = #t_pymnt_cnt                         received and reviewed in AP.       Eliminated - Not Used


1   San Jose             AP     SQR                                           Hold/Unhold Claim Staging Rows        toggle csu_clm_stg_tbl''s csu_clm_stg_sts flag value                                       Eliminated - Not Used
1   San Jose             AP     Crystal                                       SJSU Wells Fargo Check                                                                                                           AP06001 - AP Check Format
1   San Jose             AP     Crystal                                       SJSU Wells Fargo Check Copy                                                                                                      Eliminated
                                                                                                                    SJ_SF_AP_ITF: Student Financials Refunds -
                                                                                                                    Financial Aid Refunds involving Integration Broker     to have vouchers build in AP for
1   San Jose             AP     Integration Broker                            Student Financials to AP              from Student Financials to Payables                    the pay cycle                       IB
1   San Jose             AP     Crystal                                       Trial Register                        SJSU Version - different format                                                            AP08002 - AP Trial Register
1   San Jose             AP                                                   Update Accounting Date at Month End   Update Accounting Date at Month End                    No longer running this in 9.0       Use PS Delivered Functionality


                                                                                                                                                                           Listing of all transactions that have
                                                                                                                                                                           use tax for a specific period. AP
                                                                                                                                                                           uses these informations and add
                                                                                                                    SJAP003-Crystal report for Use Tax in Detail with      up the amount of "use tax" to send                                      This is used for all LB's custom reports and if these
1   San Jose             AP     Crystal                                       Use Tax Detail                        listing of PO no., voucher no.                         to State Board of Equalization.       Reporting Session                 get replaced this will not be needed.
                                                                                                                                                                           This report is by Fund. AP keeps
1   San Jose             AP     Crystal                                       Use Tax Summary                       SJAP003S-Crystal report for Use Tax in Summary         as a record                         Reporting Session

                                                                                                                                                                           Less paperwork, each month, just
                                                                                                                                                                           download bank statement to PS
                                                                                                                                                                           Finance for end-user to reconcile it
                                                                                                                                                                           online in PS Finance. Less data
1   San Jose             AP     SQR                                                                                 NEW - 9.0 ProCard Upload                               entry.                               PO09001 - Procard




          29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                                                          66 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                                Technology
      Campus Name      Module      Used                       Mod Project #              Modification Name                    Modification Description                        Business Challenge                          Replaced By        Comments after talking to campus
                                                                                                                Positive Pay File - Check confirmation file to Wells                                        AP06002 - Wells Fargo Positive
1   San Jose             AP                                                                                     Fargo                                                                                       Payment File

                                                                                                                The Aging Summary Report (by Business Unit) lists
                                                                                                                aged open customer balances. If the posted date on
                                                                                                                the item is on or before the 'as of' date for the report,
                                                                                                                the item balance is retrieved from the PS_ITEM table.
                                                                                                                If the posted date on the item is later than the as of
                                                                                                                date for the report, the item balance is established by
                                                                                                                looking at the item activity (PS_ITEM_ACTIVITY) up Allow users to run aging by BU,          AR02001 - AR Aging by Fund and
1   San Jose             AR     SQR                                           Aging Summary Report              to the 'as of' date.                                      collector.                        Account Report
                                                                                                                                                                                                            AR09002 - AR Aging by Customer
1   San Jose             AR     SQR                                           AR Aging by BU                    For HR-Payroll. See Aging Summary Report.              See mod description                  Report
                                                                                                                                                                       No longer used - delivered mod       AR09002 - AR Aging by Customer
1   San Jose             AR     SQR                                           AR Aging by Customer Name         See Aging Summary Report                               CSUAR001 used instead.               Report
                                                                                                                                                                       No longer used - delivered AR3003 AR02001 - AR Aging by Fund and
1   San Jose             AR     SQR                                           AR Aging by Fund, Account                                                                report used instead.              Account Report
1   San Jose             AR     SQR                                           AR Aging Detail by Project ID     See Aging Summary Report                                                                 Reporting Session

                                                                                                                                                                       This mod runs in HCM. It pulls
                                                                                                                                                                       payroll AR setup data from the
                                                                                                                                                                       payroll file and exports it to
                                                                                                                                                                       Finance. Then the data is loaded
1   San Jose             AR                                                   HCM to AR                         SJBI006: Payroll AR Interface                          via SJBI001 (see below).             Third Party Interface Document
                                                                                                                                                                       Duplicate listing - see SJBI006
1   San Jose             BI     SQR                                           Create AR Setup Invoices          Create AR Setup Invoices from Paytape                  above.                               BI09003 - Automatic Invoicing
                                                                                                                                                                       Create Reimbursed Activities
                                                                                                                                                                       receivables based on reimbursable
1   San Jose             BI     SQR                                           Create RA Receivables             SJBI014                                                expenses.                         BI09003 - Automatic Invoicing
                                                                                                                                                                       Add project ID ChartField to
1   San Jose             BI     SQR                                           Invoice Register by Project Id    See Invoice Register Report                            Invoice Register Report              Reporting Session
                                                                                                                                                                       Add BU and Customer ID
                                                                                                                                                                       parameters to delivered Invoice
1   San Jose             BI     SQR                                           Invoice Register Report           Invoice Register Report                                Register Report                      Reporting Session
                                                                                                                                                                       Allow customers (particularly
                                                                                                                                                                       auxiliary organizations) to see their
1   San Jose             BI     SQR                                           Invoices                          Invoice Run by BU, Customer ID for selected period     invoices for a given period.          BI09001 - Billing Invoice


                                                                                                                Batch process to load selected customer from HR        Create/modify selected employee
1   San Jose             BI     SQR                                           Load Customer by ID               employees tables.                                      customer in AR based on HR data. Third Party Interface Document


                                                                                                                                                                       Create/modify employee customers
1   San Jose             BI     SQR                                           Load Customer Tables              Load Customer tables from HR Employees                 in AR based on HR data.          Third Party Interface Document
                                                                                                                                                                       Load Reimbursed Activities
                                                                                                                                                                       receivable transactions created by
1   San Jose             BI     SQR                                           Load RA Receivable Transactions   SJBI015                                                SJBI014 above.                     BI09003 - Automatic Invoicing




          29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                                         67 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                                 Technology
      Campus Name      Module       Used                      Mod Project #             Modification Name                     Modification Description                           Business Challenge                      Replaced By             Comments after talking to campus
                                                                                                                                                                          Load payroll AR setup data from
                                                                                                                                                                          HR (see SJBI006 above) into
1   San Jose             BI     SQR                                           Payroll Accounts Receivable       Upload payroll accounts receivable via flat file (.csv)   Billing.                          Third Party Interface Document
1   San Jose             BI                                                   Payroll AR with Reasons                                                                     Not brought forward to 9.0        Eliminated - Not Used
                                                                              STD995A Form - Payroll Accounts
1   San Jose             BI     Crystal                                       Receivable                                                                                  Print SCO STD995A report.         Eliminated - Not Used
                                                                                                                                                                          Duplicate listing - see SJBI005
1   San Jose             BI     SQR                                                                             SJWBI005: SJ_LOAD_CUSTOMERS for billing                   above.                            Third Party Interface Document

                                                                                                                Selects Revenue, Transferred from Other
                                                                                                                Fund/APNNS, and Other Accounts (Additions) and
                                                                                                                Expenses, Transers to Other Fund/APPNS, and               To provide a report linking
                                                                                                                Other (Deductions) from the PS_LEDGER record              beginning fund balance, curent-
                                                                                                                (actuals) for the current year and specified funds.       year-eactivity, and ending fund
                                                                                                                Uses the tree: 'FUND_PRIMARY' to determine                balance - for year-end internal
1   San Jose             GL     SQR                                           Analysis of Change in Fund Bal    legacy fund rollup.                                       reporting.                        Reporting Session
                                                                                                                This report provides a matrix of operating expenses
                                                                                                                by program group and object category as required by Superseded by delivered mod
1   San Jose             GL     SQR                                           Expense Matrix Report             GASB 34.                                            CSUFS166 .                              Eliminated - Not Used
                                SQR-DB link
                                to local                                                                        SJWBBJ01: Budget Transfer (Journal) Upload from
                                campus                                                                          Local Custom Interface (SJSU Finance Web                  Load budget transfers from custom
1   San Jose             GL     database                                      External load to GL               Component) into FSJPRD                                    end user data entry front end.    Third Party Interface Document
                                SQR-DB link
                                to local                                                                        SJWBEJ01: Expense Transfer (Journal) Upload from Load expense transfers from
                                campus                                                                          Local Custom Interface (SJSU Finance Web         custom end user data entry front
1   San Jose             GL     database                                      External load to GL               Component) into FSJPRD                           end.                                       Third Party Interface Document
                                SQR-DB link
                                to local                                                                        SJWBETYE: Interdepartmental Expense Transfer       Load interdepartmental expense
                                campus                                                                          (Journal) Upload from Local Custom Interface (SJSU transfers from custom end user
1   San Jose             GL     database                                      External load to GL               Finance Web Component) into FSJPRD                 data entry front end.                    Third Party Interface Document
                                SQR-DB link
                                to local                                                                        SJWBHJ01: Hospitality Payment Journals Upload             Load hospitality payment transfers
                                campus                                                                          from Local Custom Interface (SJSU Finance Web             from custom end user data entry
1   San Jose             GL     database                                      External load to GL               Component) into FSJPRD                                    front end.                         Third Party Interface Document
                                                                                                                SJFS140 (CSUFS140): Journal Flat File Upload into         Not used for journals - see
1   San Jose             GL     Flat File - FTP                               External load to GL               FSJPRD                                                    SJGL008 below.                    GL05001 - Journal Upload Process
                                                                                                                                                                          Load Touchnet file into
1   San Jose             GL     Flat file - FTP                               External load to GL               SJFS140 (CSUFS140): TouchNet Flat File Upload             CSU_ACCTG_LN table.               FS99001 - General Ledger Interface
                                                                                                                SJFS140 (CSUFS140): Upload Telecommunications Load Telecomm file into
1   San Jose             GL     Flat file - FTP                               External load to GL               Flat File                                     CSU_ACCTG_LN table.                           FS99001 - General Ledger Interface
                                                                                                                                                                          Load file into CSU_ACCTG_LN
1   San Jose             GL                                                   External load to GL               SJFS140 (CSUFS140): Load GL Interface                     table.                            FS99001 - General Ledger Interface
                                SQR-DB link                                                                     SJWBPRMT: Chartfield (SQL/Parm) download from
                                to local                                                                        FSJPRD; Refreshes web prompt (preference) tables
                                campus                                                                          utilized in the Local Custom Interface (SJSU Finance Update ChartField data in custom
1   San Jose             GL     database                                      Financial data to Local           Web Component)                                       front end.                             Third Party Interface Document




          29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                                             68 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                                 Technology
      Campus Name      Module       Used                      Mod Project #             Modification Name                          Modification Description                       Business Challenge                         Replaced By                    Comments after talking to campus


                                                                                                                     CREATE_MV: CREATE_HIERARCHY_LEDGER:
                                                                                                                     Ledger, transactional and chartfield data from
                                                                                                                     FSJPRD to Local Cognos Financial Reporting System Download data into local data
1   San Jose             GL                                                   Financial data to Local data warehouse (for campus reports)                              warehouse for internal reporting.        Third Party Interface Document

                                                                                                                     This program generates the a Non-Zero Cash Journal
                                                                                                                     Entry Report. All non zero journal id's with source in
                                                                                                                     'AC', 'BUR', 'PFA' and Account # in '10100', '101002',
                                                                                                                     '101003', '101009' will be printed. The following
                                                                                                                     columns are included in the report: Journal ID,        Identify manual journals that affect
                                                                                                                     Account, Source, Monetary Amount, Journal Ln Ref, cash balances (possible reconciling
1   San Jose             GL     SQR                                           GL Bank Recon - Cash                   Description, Journal_date                              items).                              Reporting Session
                                                                                                                                                                                                                                                     Should be able to use the Payment Handling Code
1   San Jose             GL     Integration Broker                            HCM to GL                              LCD Processing                                         Load payroll data into GL.          IB                                   to sort this for them?
1   San Jose             GL     SQR                                           Ledger Balances                        Creates .csv file                                      Not brought forward to 9.0          Eliminated - Not Used
                                                                                                                                                                            Load data from library purchasing   AP09009 - AP Voucher Interface or
1   San Jose             GL     SQR                                           Library AP Interface                   Load flat file (from Innovative's Millenium system)    system.                             Third Party Interface Document
                                                                                                                     Loads journal from flat file; add fields to
                                                                                                                     OPEN_ITEM_GL; remove edit on blank deptid when
1   San Jose             GL     SQR                                           Load Journal from Flat File            non revenue/expense account - SJGAP.           See Mod Description.                        Third Party Interface Document
                                                                                                                                                                            Add HR data to delivered Open
1   San Jose             GL                                                   Open Salary Advances Detail Report     Open Salary Advances Detail Report                     Item Listing report.                Eliminated - Not Used
                                                                                                                     Control break logic and detail line order changed from Superseded by delivered mod         SAM99007B - SAM18A Purchasing
1   San Jose             GL     SQR                                           SAM18A - PO Open Encumbrances          baseline version.                                      CSUGL022.                           Open Encumbrances
                                                                              SJSU Athletics Monthly Expenditures
1   San Jose             GL     SQR                                           Report                                 SJSU Athletics Monthly Expenditures Report             Not being used.                     Eliminated - Not Used


1   San Jose             GL     Integration Broker                            Student Financials to GL               EOP Student Financials data from HCM into FSJPRD Load student financial data into GL IB


                                                                                                                     This report summarizes the adjusted balances in the    Superseded by delivered mod
1   San Jose             GL     SQR                                           Summary Trial Balance Matrix Report    GAAP Working Balance by Fund Type and FS Line          CSUFS169.                           Eliminated - Not Used

                                                                                                                    Change the Journal Header Status on encumbrance
                                                                                                                    and pre-encumbrance journals from "V" to "P". These
                                                                                                                    journals are not posted to the LEDGER table, which is
                                                                                                                    what the "P" status means, but as long as they
                                                                              Update journal status for encumbrance remain in "V" status they can be changed, which we
1   San Jose             GL     SQR                                           and pre-encumbrance journals          don't want.                                           Not brought forward to 9.0.           Eliminated - Not Used
                                                                                                                                                                            Updates Personal Data in Finance
                                                                                                                                                                            from HR for employees only (not
1   San Jose             GL     SQR                                           Update Personal Data from HR           Update Personal Data from HR                           students).                       AP09001 - Open Item Key Setup
                                                                                                                     Chartfield feed from FSJPRD to HCM utilizing
1   San Jose             GL     Integration Broker                                                                   Integration Broker                                     Update ChartField data in HCM.      IB
                                                                                                                                                                                                                                                     Should be able to use the Payment Handling Code
1   San Jose             GL     Integaration Broker                                                                  Student Financials Feed utilizing Integration Broker   Load student financial data into GL IB                                   to sort this for them?
                                                                                                                     MarketPlace - Journal Entry for items such as Parking Import cash receipts data from
1   San Jose             GL                                                                                          Fees, Orientation Fees, etc                           Touchnet Marketplace product.        FS99001 - General Ledger Interface




          29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                                                         69 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                                   Technology
      Campus Name      Module         Used                    Mod Project #            Modification Name                     Modification Description                            Business Challenge                         Replaced By                    Comments after talking to campus
                                                                                                                                                                          Not brought forward to 9.0 -
1   San Jose             GL                                                                                    Bank Reconciliation Flat File Upload                       customization no longer needed.     Eliminated - Not Used
                                                                                                               Take out fields that don't need, and replace them with To include fields that makes sense
1   San Jose             PO                                                   Expediting Report by Due Date    needed one.                                            to end user                        Reporting Session
                                                                                                               SJWBSYNC: Web Requisition Upload from Local
                                                                                                               Custom Interface (SJSU Finance Web Component)              A friendlier front-end for dept. end-
1   San Jose             PO                                                   External load to PO              into FSJPRD                                                user to enter their requisitions.     PO Common Door
1   San Jose             PO                                                   FY Report for Requisitions       Reports from Finance Web Component                         No longer in use.                     Eliminated - Not Used
1   San Jose             PO       SQR                                         HR Requestor Load                Load Requestor Info from HR
                                                                                                               This SQR will determine all open PO's based on the
                                                                                                               SLO PO Activity View (SLO_PO_ACT_VW) and
                                                                                                               based on a set of dynamic values, report all the lines No longer in use. In 9.0, we have
1   San Jose             PO                                                   Open PO Activity Report          for each PO that meet the criteria                     CSUPO051 and it's the same              PO05001 - Open PO Activity Report
                                                                                                               Take out fields that don't need, and replace them with To include fields that makes sense
1   San Jose             PO                                                   Order Status by Vendor           needed one.                                            to end user                        Eliminated - Not Used


                                                                                                                                                                          No longer in use. In 9.0, we have
1   San Jose             PO                                                   PO Activity Report               In 9.0, we have CSUPO051                                   CSUPO051 and it's the same          PO05001 - Open PO Activity Report
                                                                                                               Take out fields that don't need, and replace them with To include fields that makes sense
1   San Jose             PO       Crystal                                     PO Detail Listing by Buyer       needed one.                                            to end user                        Reporting Session
                                                                                                               Lists encumbrance errors by comparing the balance
                                                                                                               in the KK by chartfields/line/sched/distrib to the         To do troubleshooting on
1   San Jose             PO       SQR                                         PO Encumbrance Error List        liquidation amount in the kk_liquidation table             encumbrances                        Eliminated - Not Used
                                                                                                               Listing of all detailed transactions that related to the   To help end-users doing their PO
1   San Jose             PO       SQR                                         PO Life Cycle Report             PO                                                         reconciliation                      PO09002 - Purchase Order Life Cycle   Use delivered
                                                                                                               Take out fields that don't need, and replace them with To include fields that makes sense
1   San Jose             PO       Crystal                                     PO Listing by PO Date            needed one.                                            to end user                        Reporting Session
                                                                                                               Take out fields that don't need, and replace them with To include fields that makes sense
1   San Jose             PO       Crystal                                     PO to Req Xref Report            needed one.                                            to end user                        Reporting Session
                                                                                                               Take out fields that don't need, and replace them with To include fields that makes sense
1   San Jose             PO       Crystal                                     Req to PO Xref Report            needed one.                                            to end user                        Reporting Session
                                                                                                                                                                          Need to have our campus logo,
                                                                                                                                                                          requisition no, dept. name,
                                                                                                                                                                          delivery location, and makes PO     PO99011 - Purchase Order Print
1   San Jose             PO       SQR                                         SJSU Custom Purchase Order       Custom Purchase Order                                      no. appears bigger                  Format                                Query now
                                                                                                               SJPO001b.SQR works similar to SJPO001.SQR. The
                                                                                                               only difference is the input file of this report is the
1   San Jose             PO       SQR                                         SJSU PO Open Activity by buyer   output file of SJPO001.SQR                                                                     Eliminated - Not Used


                                                                                                               SJGL027: Load Employee data from HCM to
1   San Jose           Security                                               HCM to Financials                Financials for Security confirmation (PSOPRDEFN)                                               Security Related




          29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                                                       70 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                                Technology
      Campus Name      Module      Used                       Mod Project #           Modification Name                 Modification Description         Business Challenge                          Replaced By            Comments after talking to campus




                                                                                                                                                   The project contains the following
                                                                                                                                                   modifications to enable Cal Poly to
                                                                                                                                                   implement the asset management
                                                                                                                                                   module. There are 3 mods to
                                                                                                                                                   existing Peoplesoft objects with an
                                                                                                                                                   associated Business Justification
                                                                                                                                                   Form attached. #1-The default
                                                                                                                                                   value for CONVENTION in the
                                                                                                                                                   ADJUST_WRK record must be
                                                                                                                                                   changed from ‘AM’ to ‘HY’ to
                                                                                                                                                   enable depreciation to be correctly
                                                                                                                                                   calculated. #2 & #3-The prompt
                                                                                                                                                   table edit associated with
                                                                                                                                                   PROJECT_ID in AM_CF1_WRK
                                                                                                                                                   and AM_CF2_WRK records must
                                                                                                                                                   be changed from
                                                                                                                                                   SP_PROJFS_CLSVW to
                                                                                                                                                   PROJECT_VW since the delivered
                                                                                                                                                   view requires project security to be
                                                                                                                                                   set up from the project costing
1   San Luis Obispo      AM     SQR          SLOFS009                         Asset Management Processes   Monthly Asset Management Journal Load   module which we do not use.          AM09007 - 501 Accounting Entries

                                                                                                                                                   The CSU has no delivered
                                                                                                                                                   program to create the 997 asset
                                                                                                                                                   management entries in the
                                                                                                                                                   ACTUALS ledger and update the
                                                                                                                                                   fiscal year/accounting
                                                                                                                                                   period/gl_distrib_status in the asset
                                                                                                                                                   management dist_ln table. In order
                                                                                                                                                   to facilitate the journal entry
                                                                                                                                                   creation, an SQR was written          AM09006 - AM DIST Line AP and FY
1   San Luis Obispo      AM     SQR          SLOFS009                         Asset Management Processes   Load AM Transactions                    (SLOAM997.SQR).                       Update



                                                                                                                                                   Before conversion to Peoplesoft,
                                                                                                                                                   the property office had a monthly
                                                                                                                                                   Property Accounting Status Report
                                                                                                                                                   that listed the inventory value along
                                                                                                                                                   with the adds/deletes for the
                                                                                                                                                   month. A report was designed to
                                                                                                                                                   mimic the old property report and
1   San Luis Obispo      AM     SQR          SLOFS006                         Asset Management Reports     Property Accounting Status Report       incorporate addition                  Reporting Session




           29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                       71 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                                 Technology
      Campus Name      Module       Used                      Mod Project #            Modification Name                   Modification Description            Business Challenge                         Replaced By              Comments after talking to campus



                                                                                                                                                          The delivered Retirement
                                                                                                                                                         Information Reports(AMRT2000 &
                                                                                                                                                         AMRT2010) do not meet the needs
                                                                                                                                                         of the Cal Poly property office. The
                                                                                                                                                         report was modified to sort by Tag
                                                                                                                                                         Number and include PSR #, PSR
                                                                                                                                                         Date, Survey, Department and
                                                                                                                                                         Department Description. This new
                                                                                                                                                         crystal report will be available along
1   San Luis Obispo      AM     Crystal       SLOFS006                        Crystal Report Update Project   Retirement Information/Activity Report     with the delivered reports.            AM09003 - Property Survey Report



                                                                                                                                                         The delivered Physical Inventory
                                                                                                                                                         List (AMDE4002) crystal report
                                                                                                                                                         does not adequately meet the
                                                                                                                                                         needs of the Cal Poly property
                                                                                                                                                         office. The crystal report was
                                                                                                                                                         modified to sort by Department and
                                                                                                                                                         include the tag number, location, AM09002 - Physical Inventory Tracking
1   San Luis Obispo      AM     Crystal       SLOFS006                        Crystal Report Update Project   Physical Inventory Report (Working Copy)   location description as well a     Report



                                                                                                                                                         The delivered Physical Inventory
                                                                                                                                                         List (AMDE4002) crystal report
                                                                                                                                                         does not adequately meet the
                                                                                                                                                         needs of the Cal Poly property
                                                                                                                                                         office. The crystal report was
                                                                                                                                                         modified to sort by Department and
                                                                                                                                                         include the tag number, location,
1   San Luis Obispo      AM     Crystal       SLOFS006                        Crystal Report Update Project   Physical Inventory Report (Final)          location description as well a     AM09001 - Physical Inventory Report



                                                                                                                                                         An external process to enter
                                                                                                                                                         electronically received AP Voucher
                                                                                                                                                         data into the AP system exists in
                                                                                                                                                         our current AP System. This
                                                                                                                                                         process was created so that we
                                                                                                                                                         would not lose functionality moving
                                                                                                                                                         to the Peoplesoft system In order
                                                                                                                                                         to accommodate the external AP
                                                                                                                                                         process and allow flexibility at the
                                                                                                                                                         Campus level for the use of
                                                                                                                                                         PeopleSoft ChartFields, a SLO
                                                                                                                                                         chartfield table will be used to
                                                                                                                                                         convert external values from our
1   San Luis Obispo      AP     SQR           SLOFS007                                                        Miscellaneous Vendors (ThermUp, AmEx)      AP external vendors.                 AP09009 - AP Voucher Interface




           29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                              72 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                                Technology
      Campus Name      Module      Used                       Mod Project #            Modification Name                   Modification Description         Business Challenge                        Replaced By           Comments after talking to campus




                                                                                                                                                      Before a check run, the vendors
                                                                                                                                                      need to be checked for automatic
                                                                                                                                                      withholding at the $1500 threshold.
                                                                                                                                                      This SQR checks vendors with a
                                                                                                                                                      FTB entity/RPT vendor category to
                                                                                                                                                      determine if the vendor has
                                                                                                                                                      reached the $1500 threshold for
                                                                                                                                                      automatic 7% withholding. The
                                                                                                                                                      payments for the current calendar
                                                                                                                                                      year will be summed and if the total
                                                                                                                                                      amount exceeds $1500, the
                                                                                                                                                      information will be printed on a
                                                                                                                                                      report and the RPT
                                                                                                                                                      vendor_category flag should be
                                                                                                                                                      changed to WTHD7. This will be
                                                                                                                                                      run nightly so the accounts payable
                                                                                                                                                      supervisor can create a voucher
                                                                                                                                                      prior to the check run to calculate
                                                                                                                                                      the additional state tax that needs
                                                                                                                                                      to be withheld. There is also a flag
                                                                                                                                                      to reset the flags from
                                                                                                                                                      FTB/WTHD7 and IRS/WTHD to
                                                                                                                                                      RPT on Jan 1 or the 1st working
1   San Luis Obispo      AP     SQR          SLOFS003                         AP 1099 FTB/IRS Status Process   AP 1099 FTB/IRS Status Process         day after Jan 1.                     AP09005 - 1099 Misc Report



                                                                                                                                                      An external process to enter
                                                                                                                                                      electronically received AP Voucher
                                                                                                                                                      data into the AP system exists in
                                                                                                                                                      our current AP System. This
                                                                                                                                                      process was created so that we
                                                                                                                                                      would not lose functionality moving
                                                                                                                                                      to the Peoplesoft system In order
                                                                                                                                                      to accommodate the external AP
                                                                                                                                                      process and allow flexibility at the
                                                                                                                                                      Campus level for the use of
                                                                                                                                                      PeopleSoft ChartFields, a SLO
                                                                                                                                                      chartfield table will be used to
                                                                                                                                                      convert external values from our
1   San Luis Obispo      AP     SQR          SLOFS007                         AP Interface Process             AP Voucher Load Process                AP external vendors.                 AP09009 - AP Voucher Interface




           29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                       73 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                                 Technology
      Campus Name      Module       Used                      Mod Project #            Modification Name                    Modification Description          Business Challenge                         Replaced By                 Comments after talking to campus



                                                                                                                                                       An external process to enter
                                                                                                                                                       electronically received AP Voucher
                                                                                                                                                       data into the AP system exists in
                                                                                                                                                       our current AP System. This
                                                                                                                                                       process was created so that we
                                                                                                                                                       would not lose functionality moving
                                                                                                                                                       to the Peoplesoft system In order
                                                                                                                                                       to accommodate the external AP
                                                                                                                                                       process and allow flexibility at the
                                                                                                                                                       Campus level for the use of
                                                                                                                                                       PeopleSoft ChartFields, a SLO
                                                                                                                                                       chartfield table will be used to
                                                                                                                                                       convert external values from our
1   San Luis Obispo      AP     SQR           SLOFS007                        AP Interface Process            AP Voucher Interface Definition          AP external vendors.                 AP09009 - AP Voucher Interface
                                                                                                                                                       The MICR field has changed for
                                                                                                                                                       ACH processing and has been                                           They are not sure if this will work for their Business
1   San Luis Obispo      AP     Crystal                                       Crystal Report Update Project   State Check                              reflected in the State Check         Eliminated                       Process.
                                                                                                                                                       The MICR field has changed for
                                                                                                                                                       ACH processing and has been                                           They are not sure if this will work for their Business
1   San Luis Obispo      AP     Crystal                                       Crystal Report Update Project   Wells Fargo Check Copy                   reflected in the WELLS Check         Eliminated                       Process.
                                                                                                                                                       Delivered trial report to minimize
1   San Luis Obispo      AP     Crystal                                       Crystal Report Update Project   AP Payment Trial Register                the white spaces                     AP08002 - AP Trial Register
                                                                                                                                                       The MICR field has changed for
                                                                                                                                                       ACH processing and has been
1   San Luis Obispo      AP     Crystal       SLOFS501                        Crystal Report Update Project   Wells Fargo Check                        reflected in the WELLS Check         AP06001 - AP Check Format



                                                                                                                                                       An external process to enter
                                                                                                                                                       electronically received AP Voucher
                                                                                                                                                       data into the AP system exists in
                                                                                                                                                       our current AP System. This
                                                                                                                                                       process was created so that we
                                                                                                                                                       would not lose functionality moving
                                                                                                                                                       to the Peoplesoft system In order
                                                                                                                                                       to accommodate the external AP
                                                                                                                                                       process and allow flexibility at the
                                                                                                                                                       Campus level for the use of
                                                                                                                                                       PeopleSoft ChartFields, a SLO
                                                                                                                                                       chartfield table will be used to
                                                                                                                                                       convert external values from our
1   San Luis Obispo      AP     SQR           SLOFS007                                                        GE Mastercard                            AP external vendors.                 PO09001 - ProCard




           29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                                   74 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                                Technology
      Campus Name      Module      Used                       Mod Project #   Modification Name                 Modification Description         Business Challenge                        Replaced By              Comments after talking to campus



                                                                                                                                           An external process to enter
                                                                                                                                           electronically received AP Voucher
                                                                                                                                           data into the AP system exists in
                                                                                                                                           our current AP System. This
                                                                                                                                           process was created so that we
                                                                                                                                           would not lose functionality moving
                                                                                                                                           to the Peoplesoft system In order
                                                                                                                                           to accommodate the external AP
                                                                                                                                           process and allow flexibility at the
                                                                                                                                           Campus level for the use of
                                                                                                                                           PeopleSoft ChartFields, a SLO
                                                                                                                                           chartfield table will be used to
                                                                                                                                           convert external values from our     AP99004 - AP Vendor/Voucher
1   San Luis Obispo      AP     SQR          SLOFS007                                             Library                                  AP external vendors.                 Interface



                                                                                                                                           An external process to enter
                                                                                                                                           electronically received AP Voucher
                                                                                                                                           data into the AP system exists in
                                                                                                                                           our current AP System. This
                                                                                                                                           process was created so that we
                                                                                                                                           would not lose functionality moving
                                                                                                                                           to the Peoplesoft system In order
                                                                                                                                           to accommodate the external AP
                                                                                                                                           process and allow flexibility at the
                                                                                                                                           Campus level for the use of
                                                                                                                                           PeopleSoft ChartFields, a SLO
                                                                                                                                           chartfield table will be used to
                                                                                                                                           convert external values from our     AP99004 - AP Vendor/Voucher
1   San Luis Obispo      AP     SQR          SLOFS007                                             Pony Prints                              AP external vendors.                 Interface



                                                                                                                                           An external process to enter
                                                                                                                                           electronically received AP Voucher
                                                                                                                                           data into the AP system exists in
                                                                                                                                           our current AP System. This
                                                                                                                                           process was created so that we
                                                                                                                                           would not lose functionality moving
                                                                                                                                           to the Peoplesoft system In order
                                                                                                                                           to accommodate the external AP
                                                                                                                                           process and allow flexibility at the
                                                                                                                                           Campus level for the use of
                                                                                                                                           PeopleSoft ChartFields, a SLO
                                                                                                                                           chartfield table will be used to
                                                                                                                                           convert external values from our     AP09009 - AP Voucher Interface or
1   San Luis Obispo      AP     SQR          SLOFS007                                             Office Max                               AP external vendors.                 Third Party Interface Document




           29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                               75 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                                Technology
      Campus Name      Module      Used                       Mod Project #              Modification Name                        Modification Description          Business Challenge                           Replaced By        Comments after talking to campus



                                                                                                                                                             The billing invoice module does not
                                                                                                                                                             extend to emailing invoices to a
                                                                                                                                                             select specific group(s) of people.
                                                                                                                                                             The Print Crystal Report process
                                                                                                                                                             has been extended to allow an
                                                                                                                                                             email to be sent to a specific
                                                                                                                                                             person according to the collector
                                                                                                                                                             set up for the customer. Invoices
                                                                                                                                                             can also be printed individually, by
                                                                                                                                                             collector or by a specific process
                                                                                                                                                             instance. The original invoicing
                                                                                                                                                             process was very limiting and by
                                                                                                                                                             using this process, we can
1   San Luis Obispo      AR     SQR          SLOFS001                         Billing Invoice Print                 Billing Invoices Email/Distribution      streamline the invoicing process. Third Party Interface Document


                                                                                                                                                             Selected charges recorded within
                                                                                                                                                             the Reimbursed Activity Fund are
                                                                                                                                                             invoiced each month to external
                                                                                                                                                             parties. This mod established
                                                                                                                                                             setup tables that define the
                                                                                                                                                             customers to be billed and the
                                                                                                                                                             necessary information to
                                                                                                                                                             automatically generate these
                                                                                                                                                             invoices each month. Add an
                                                                                                                                                             additional AR Aging report by
                                                                                                                                                             collector/customer to aid in the
                                                                                                                                                             Reimbursed Activity process
1   San Luis Obispo      AR     SQR          SLOFS011                         Billing/Receivables Reimbursed Activity AR Customer Statement                  (especially useful for auxillaries).   BI09003 - Automatic Invoicing


                                                                                                                                                             Selected charges recorded within
                                                                                                                                                             the Reimbursed Activity Fund are
                                                                                                                                                             invoiced each month to external
                                                                                                                                                             parties. This mod established
                                                                                                                                                             setup tables that define the
                                                                                                                                                             customers to be billed and the
                                                                                                                                                             necessary information to
                                                                                                                                                             automatically generate these
                                                                                                                                                             invoices each month. Add an
                                                                                                                                                             additional AR Aging report by
                                                                                                                                                             collector/customer to aid in the
                                                                                                                                                             Reimbursed Activity process
1   San Luis Obispo      AR     SQR          SLOFS011                         Billing/Receivables Reimbursed Activity AR Aging by Fund & Account             (especially useful for auxillaries).   BI09003 - Automatic Invoicing




           29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                               76 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                                Technology
      Campus Name      Module      Used                       Mod Project #            Modification Name                            Modification Description                        Business Challenge                           Replaced By        Comments after talking to campus


                                                                                                                                                                             Selected charges recorded within
                                                                                                                                                                             the Reimbursed Activity Fund are
                                                                                                                                                                             invoiced each month to external
                                                                                                                                                                             parties. This mod established
                                                                                                                                                                             setup tables that define the
                                                                                                                                                                             customers to be billed and the
                                                                                                                                                                             necessary information to
                                                                                                                                                                             automatically generate these
                                                                                                                                                                             invoices each month. Add an
                                                                                                                                                                             additional AR Aging report by
                                                                                                                                                                             collector/customer to aid in the
                                                                                                                                                                             Reimbursed Activity process
1   San Luis Obispo      AR     SQR          SLOFS011                         Billing/Receivables Reimbursed Activity AR Aging by Collector/Customer                         (especially useful for auxillaries).   BI09003 - Automatic Invoicing


                                                                                                                                                                             Selected charges recorded within
                                                                                                                                                                             the Reimbursed Activity Fund are
                                                                                                                                                                             invoiced each month to external
                                                                                                                                                                             parties. This mod established
                                                                                                                                                                             setup tables that define the
                                                                                                                                                                             customers to be billed and the
                                                                                                                                                                             necessary information to
                                                                                                                                                                             automatically generate these
                                                                                                                                                                             invoices each month. Add an
                                                                                                                                                                             additional AR Aging report by
                                                                                                                                                                             collector/customer to aid in the
                                                                                                                                                                             Reimbursed Activity process
1   San Luis Obispo      AR     SQR          SLOFS001                         Billing/Receivables Reimbursed Activity SQC for billing upload & reimbursed activity process   (especially useful for auxillaries).   BI09003 - Automatic Invoicing


                                                                                                                                                                             Selected charges recorded within
                                                                                                                                                                             the Reimbursed Activity Fund are
                                                                                                                                                                             invoiced each month to external
                                                                                                                                                                             parties. This mod established
                                                                                                                                                                             setup tables that define the
                                                                                                                                                                             customers to be billed and the
                                                                                                                                                                             necessary information to
                                                                                                                                                                             automatically generate these
                                                                                                                                                                             invoices each month. Add an
                                                                                                                                                                             additional AR Aging report by
                                                                                                                                                                             collector/customer to aid in the
                                                                                                                                                                             Reimbursed Activity process
1   San Luis Obispo      AR     SQR          SLOFS001                         Billing/Receivables Reimbursed Activity Billing Reimbursed Activity Process                    (especially useful for auxillaries).   BI09003 - Automatic Invoicing




           29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                                               77 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                                 Technology
      Campus Name      Module       Used                      Mod Project #            Modification Name                             Modification Description          Business Challenge                           Replaced By    Comments after talking to campus


                                                                                                                                                                Selected charges recorded within
                                                                                                                                                                the Reimbursed Activity Fund are
                                                                                                                                                                invoiced each month to external
                                                                                                                                                                parties. This mod established
                                                                                                                                                                setup tables that define the
                                                                                                                                                                customers to be billed and the
                                                                                                                                                                necessary information to
                                                                                                                                                                automatically generate these
                                                                                                                                                                invoices each month. Add an
                                                                                                                                                                additional AR Aging report by
                                                                                                                                                                collector/customer to aid in the
                                                                                                                                                                Reimbursed Activity process
1   San Luis Obispo      AR     SQR           SLOFS001                        Billing/Receivables Reimbursed Activity Billing Upload Process                    (especially useful for auxillaries).   BI09002 - Billing Upload



                                                                                                                                                                The billing invoice module does not
                                                                                                                                                                extend to emailing invoices to a
                                                                                                                                                                select specific group(s) of people.
                                                                                                                                                                The Print Crystal Report process
                                                                                                                                                                has been extended to allow an
                                                                                                                                                                email to be sent to a specific
                                                                                                                                                                person according to the collector
                                                                                                                                                                set up for the customer. Invoices
                                                                                                                                                                can also be printed individually, by
                                                                                                                                                                collector or by a specific process
                                                                                                                                                                instance. The original invoicing
                                                                                                                                                                process was very limiting and by
                                                                                                                                                                using this process, we can
1   San Luis Obispo      AR     SQR           SLOFS001                        Billing/Receivables Reimbursed Activity Long version Invoice                      streamline the invoicing process. BI09001 - Billing Invoice



                                                                                                                                                                The billing invoice module does not
                                                                                                                                                                extend to emailing invoices to a
                                                                                                                                                                select specific group(s) of people.
                                                                                                                                                                The Print Crystal Report process
                                                                                                                                                                has been extended to allow an
                                                                                                                                                                email to be sent to a specific
                                                                                                                                                                person according to the collector
                                                                                                                                                                set up for the customer. Invoices
                                                                                                                                                                can also be printed individually, by
                                                                                                                                                                collector or by a specific process
                                                                                                                                                                instance. The original invoicing
                                                                                                                                                                process was very limiting and by
                                                                                                                                                                using this process, we can
1   San Luis Obispo      AR     SQR           SLOFS001                        Billing/Receivables Reimbursed Activity   Short version Invoice                   streamline the invoicing process.      BI09001 - Billing Invoice
1   San Luis Obispo      AR     Crystal       SLOFS001                        Crystal Report Update Project             Payment Predictor Detail Report         See line 56                            Reporting Session
1   San Luis Obispo      AR     Crystal       SLOFS001                        Crystal Report Update Project             AR Customer Statement                   See line 56                            BI09001 - Billing Invoice
1   San Luis Obispo      AR     Crystal       SLOFS001                        Crystal Report Update Project             Long version Invoice                    See line 56                            BI09001 - Billing Invoice




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    Campus Modification Log Cross Reference to CFS Modifications

                               Technology
      Campus Name      Module     Used                        Mod Project #             Modification Name                   Modification Description             Business Challenge                         Replaced By                     Comments after talking to campus
1   San Luis Obispo     AR    Crystal     SLOFS001                            Crystal Report Update Project   Short version Invoice                       See line 56                         BI09001 - Billing Invoice



                                                                                                                                                          Currently, the IOSTAT Report has
                                                                                                                                                          been a part of the FAS Accounting
                                                                                                                                                          System for years and has enabled
                                                                                                                                                          the accounts receivable
                                                                                                                                                          department to keep track of the
                                                                                                                                                          reimbursed activity accounts. A
                                                                                                                                                          similar process needs to be       AR09001 - Reimbursed Activities Status
1   San Luis Obispo      AR    SQR           SLOFS018                         Financial Reports               Reimbursed Activity Reconciliation          developed in Peoplesoft.          Report

                                                                                                                                                          To enable an allocation to create
                                                                                                                                                          the fund balancing record, the
                                                                                                                                                          allocation needs to be run to a
                                                                                                                                                          temporary allocation record. The
                                                                                                                                                          next step of the allocation would
                                                                                                                                                          read the temporary record and
                                                                                                                                                          create the corresponding fund
1   San Luis Obispo      GL    SQR           SLOFS005                         Allocation Record                                                           balancing record.

                                                                                                                                                          With the implementation of Student
                                                                                                                                                          Financials, the BR/Peoplesoft
                                                                                                                                                          Cashnet nightly balancing report
                                                                                                                                                          needs to be rewritten to combine
                                                                                                                                                          the Student Financial data with the
                                                                                                                                                          Peoplesoft GL Cashnet feed. This
                                                                                                                                                          is replacing the BR CBA140 Cobol
1   San Luis Obispo      GL    SQR           SLOFS012                         Cashnet Balancing               Cashnet Balancing Report                    Report                              Reporting Session                      Done for disaster recorvery. What is CMS's plan?



                                                                                                                                                          Currently, chargeback FAS entries
                                                                                                                                                          are written in FOCUS to load FAS
                                                                                                                                                          with the summarized chargeback
                                                                                                                                                          entries by department. The
                                                                                                                                                          FOCUS program also creates a
                                                                                                                                                          report that displays the detail
                                                                                                                                                          entries by department by
                                                                                                                                                          chargeback type. Since Peoplesoft
                                                                                                                                                          has the ability to drill down from the
                                                                                                                                                          Actuals ledger to the
                                                                                                                                                          CSU_ACCTG_LINE file, the SQR
                                                                                                                                                          will create a file to load the
                                                                                                                                                          CSU_ACCTG_LINE file with the
                                                                                                                                                          detail chargeback entries. The
                                                                                                                                                          SQR (SLOCBACK) will also
                                                                                                                                                          produce a departmental report
                                                                                                                                                          similar to the one the departments
1   San Luis Obispo      GL    SQR           SLOFS012                         Chargebacks                     Chargeback import/load for billing upload   receive now                            GL09003 - Charge Back
1   San Luis Obispo      GL    SQR           SLOFS012                         Chargebacks                     Telephone import/load for csu_acctg_line    See line 99                            GL09003 - Charge Back
1   San Luis Obispo      GL    SQR           SLOFS012                         Chargebacks                     SQC for defining chargeback layouts         See line 72                            GL09003 - Charge Back




           29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                                         79 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                               Technology
      Campus Name      Module     Used                        Mod Project #           Modification Name                Modification Description             Business Challenge                    Replaced By                      Comments after talking to campus
1   San Luis Obispo     GL    SQR         SLOFS012                            Chargebacks                  SQC for month end display fields          See line 72                       GL09003 - Charge Back

                                                                                                                                                     To enable Cal Poly to approach
                                                                                                                                                     Year-End and fix problems, several
                                                                                                                                                     reports are needed to evaluate the
                                                                                                                                                     fiscal year entries before closing
                                                                                                                                                     the year. Several Year end reports
                                                                                                                                                     were developed and used prior to
                                                                                                                                                     8.4. With 8.4, modification needed
                                                                                                                                                     to be made to the existing
1   San Luis Obispo      GL    SQR           SLOFS013                         Chartfield Delta Reports     Chartfield Delta Report                   programs                           Reporting Session
                                                                                                                                                                                                                            Have additional functionality that emails req's that
                                                                                                                                                                                                                            have been sitting out there for more than 7 days and
1   San Luis Obispo      GL    SQR           SLOFS013                         Chartfield Delta Reports     Year End Negative Expenditures            See line 76                       Reporting Session                    have not been approved.
1   San Luis Obispo      GL    SQR           SLOFS013                         Chartfield Delta Reports     Year End Variance                         See line 76                       Reporting Session                    Need ability to email PO's.

                                                                                                                                                     A process is needed to validate the
                                                                                                                                                     combo edits instituted in finance
                                                                                                                                                     with the chartfields in the HR
                                                                                                                                                     before the Labor Distribution
1   San Luis Obispo      GL    SQR           SLOFS015                         Financial Custom Processes   SQC for Financial Accounting System Hdr   Process.                            GL09011 - Combo Edits in HCM




                                                                                                                                                     The delivered Peoplesoft Journal
                                                                                                                                                     Entry Load Process and the
                                                                                                                                                     Journal Entry-Standard Budget
                                                                                                                                                     Load Process is too complex for
                                                                                                                                                     the average departmental user.
                                                                                                                                                     Long Beach wrote a Journal Entry
                                                                                                                                                     Load process LBGL008.SQR with
                                                                                                                                                     the associated run control panels
                                                                                                                                                     which I based our load on. A
                                                                                                                                                     budget load process was added
                                                                                                                                                     within the same SQR and modified
                                                                                                                                                     the run control panel to add budget
                                                                                                                                                     specific fields which would then
                                                                                                                                                     meet the needs of our
1   San Luis Obispo      GL    SQR           SLOFS015                         Financial Custom Processes   Journal Upload                            departmental users.                 GL05001 - Journal Upload Process
1   San Luis Obispo      GL    SQR           SLOFS015                         Financial Custom Processes   SQC for combo edit routines               See Line 79                         GL05001 - Journal Upload Process


                                                                                                                                                     There are several Data
                                                                                                                                                     Maintenance processes that need
                                                                                                                                                     to be run on a weekly/daily basis.
                                                                                                                                                     There is no delivered process that
1   San Luis Obispo      GL    SQR           SLOFS015                         Financial Custom Processes   Data Maintenance                          meets the needs of this campus. Data Integrity




           29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                                80 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                                Technology
      Campus Name      Module      Used                       Mod Project #           Modification Name                Modification Description           Business Challenge                              Replaced By              Comments after talking to campus



                                                                                                                                                   An external process (Cashnet
                                                                                                                                                   System cashiering system) needs
                                                                                                                                                   a process developed to import the
                                                                                                                                                   valid chartfield values in order to
                                                                                                                                                   validate chartfield values. This
                                                                                                                                                   SQR was written to extract the
                                                                                                                                                   chartfields in a format as defined
                                                                                                                                                   by the cashnet system designers.
                                                                                                                                                   Needed in order to integrate the
1   San Luis Obispo      GL     SQR          SLOFS016                         Financial Custom SQRs       SQC for Chartfield routines              cashnet system to Peoplesoft.       Third Party Interface Document
1   San Luis Obispo      GL     SQR          SLOFS016                         Financial Custom SQRs       SQC for Error Processing                 See line 87                         Third Party Interface Document
1   San Luis Obispo      GL     SQR          SLOFS016                         Financial Custom SQRs       HR/SF/Speedchart Combo Edit Validation   See line 82                         GL09011 - Combo Edits                They could eliminate the 1099 tables from users.



                                                                                                                                                   An external process (Cashnet
                                                                                                                                                   System cashiering system) needs
                                                                                                                                                   a process developed to import the
                                                                                                                                                   valid chartfield values in order to
                                                                                                                                                   validate chartfield values. This
                                                                                                                                                   SQR was written to extract the
                                                                                                                                                   chartfields in a format as defined
                                                                                                                                                   by the cashnet system designers.
                                                                                                                                                   Needed in order to integrate the
1   San Luis Obispo      GL     SQR          SLOFS016                         Financial Custom SQRs       Cashnet Chartfield Load                  cashnet system to Peoplesoft.       FS99001 - General Ledger Interface


                                                                                                                                                   Modify CSUGL012 SQR to add
                                                                                                                                                   summary option (CSV File creation
                                                                                                                                                   for all Business Units and all SCO
                                                                                                                                                   Funds). This will enable the
                                                                                                                                                   Accounts Payable department to
                                                                                                                                                   use the file as a reconciliation tool
1   San Luis Obispo      GL     SQR          SLOFS016                         Financial Custom SQRs       Load CSU_ACCT_LN table                   on a monthly basis.                   Data Integrity

                                                                                                                                                   A series of SQR's need to be
                                                                                                                                                   written to transfer amounts
                                                                                                                                                   between funds at month end as
                                                                                                                                                   defined by our Fiscal Services
                                                                                                                                                   accountants in order to do
                                                                                                                                                   business per the State of
1   San Luis Obispo      GL     SQR          SLOFS016                         Financial Custom SQRs       Miscellaneous Course Fee Auto Entry      California.                           Data Integrity
1   San Luis Obispo      GL     SQR          SLOFS016                         Financial Custom SQRs       SQC for CSU interface                    See line 83                           Data Integrity




           29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                                81 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                                Technology
      Campus Name      Module      Used                       Mod Project #             Modification Name                 Modification Description         Business Challenge                        Replaced By           Comments after talking to campus




                                                                                                                                                     An SQR will be written to calculate
                                                                                                                                                     and load the interest distribution
                                                                                                                                                     amount for each investment Fund.
                                                                                                                                                     The process will calculate the daily
                                                                                                                                                     average balances for Funds with
                                                                                                                                                     the FUND_INT attribute and
                                                                                                                                                     distributes the interest to the
                                                                                                                                                     interest fund as defined in the
                                                                                                                                                     FUND_INT attribute value. A report
                                                                                                                                                     of the daily average balance for the
                                                                                                                                                     period is printed. The interest
                                                                                                                                                     information will be located in a CSV
                                                                                                                                                     file to be read so that the interest
                                                                                                                                                     for the period can be distributed. A
                                                                                                                                                     summary report of interest % is
                                                                                                                                                     then printed. Using the %, a CSV
                                                                                                                                                     file containing the journal
                                                                                                                                                     information is then created to post
                                                                                                                                                     the interest and reserve amounts
                                                                                                                                                     for each interest fund. A report is
                                                                                                                                                     also produced detailing the entries.
                                                                                                                                                     The SLOGL008 SQR process
                                                                                                                                                     (Journal Upload Process) will then GL09009 - Interest Calculation &
1   San Luis Obispo      GL     SQR          SLOFS020                         Interest Distribution         Interest Distribution                    be used to load the journal.         Distribution




           29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                      82 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                                Technology
      Campus Name      Module      Used                       Mod Project #            Modification Name               Modification Description              Business Challenge
                                                                                                                                                     In order to validate the LCD setup                  Replaced By   Comments after talking to campus
                                                                                                                                                     in HR, a monthly report to
                                                                                                                                                     departmental budget specialists will
                                                                                                                                                     be emailed for review. Since email
                                                                                                                                                     addresses are maintained in
                                                                                                                                                     Finance and for subsequent use of
                                                                                                                                                     the Deptid/Email Submission
                                                                                                                                                     process for other reports, it was
                                                                                                                                                     determined that the appropriate
                                                                                                                                                     Peoplesoft environment would be
                                                                                                                                                     Finance. An email/deptid setup
                                                                                                                                                     page/table was created for multiple
                                                                                                                                                     uses. A setid/departmental tree for
                                                                                                                                                     a userid/email account will be set
                                                                                                                                                     up, then referenced in the
                                                                                                                                                     Email/Deptid submission program.
                                                                                                                                                     The process (SQR) is also
                                                                                                                                                     referenced on the run control to
                                                                                                                                                     pass information from the
                                                                                                                                                     email/deptid submission program
                                                                                                                                                     to the appropriate process. The
                                                                                                                                                     process will use the
                                                                                                                                                     SLO_RUNCTL_GL run control and
                                                                                                                                                     the parameters will be set up using
                                                                                                                                                     the STRINGS_TBL for the
                                                                                                                                                     appropriate email text and default
                                                                                                                                                     tree. The email/deptid submission
                                                                                                                                                     process will be used for payroll
                                                                                                                                                     report distribution as well as
                                                                                                                                                     security validation. The
                                                                                                                                                     SLOPAY01.SQR will be updated to
                                                                                                                                                     conform to the email/deptid
                                                                                                                                                     process. A new report will be
                                                                                                                                                     written at a later date for security
1   San Luis Obispo      GL     SQR          SLOFS021                         LCD Audit Project            Department Email Distribution Process     validation and will use the          Eliminated
1   San Luis Obispo      GL     SQR          SLOFS021                         LCD Audit Project            SQC for Department Distribution Process   See Line 92                          Eliminated
1   San Luis Obispo      GL     SQR          SLOFS021                         LCD Audit Project            LCD Audit Report                          See Line 92                          Data Integrity




           29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                  83 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                                 Technology
      Campus Name      Module       Used                      Mod Project #             Modification Name                  Modification Description          Business Challenge                         Replaced By            Comments after talking to campus




                                                                                                                                                      Currently, the AM330 Report has
                                                                                                                                                      been a part of the FAS Accounting
                                                                                                                                                      System for years and has enabled
                                                                                                                                                      the departments to keep track of
                                                                                                                                                      their payroll. A similar process
                                                                                                                                                      needs to be developed in
                                                                                                                                                      Peoplesoft. The CSU Baseline
                                                                                                                                                      development team designed a
                                                                                                                                                      reporting table similar to the payroll
                                                                                                                                                      tape file that was received for FAS.
                                                                                                                                                      Using the HR SYSTEM reporting
                                                                                                                                                      table CSU_LABOR_DIST, a payroll
                                                                                                                                                      report will be run from finance and
                                                                                                                                                      may be used by the individual
1   San Luis Obispo      GL     SQR           SLOFS022                        Payroll Report Project          Payroll Report                          departments.                           GL09007 - HR Labor Distribution



                                                                                                                                                      Currently, telephone FAS entries
                                                                                                                                                      are formatted from the Pinnacle
                                                                                                                                                      telephone system into FAS entries.
                                                                                                                                                      Since Peoplesoft has the ability to
                                                                                                                                                      drill down from the Actuals ledger
                                                                                                                                                      to the CSU_ACCTG_LINE file, the
                                                                                                                                                      SQR will create a file to load the
                                                                                                                                                      CSU_ACCTG_LINE file with the
                                                                                                                                                      detail telephone entries. The SQR
                                                                                                                                                      (SLOTELCH) will also produce a
1   San Luis Obispo      GL     SQR           SLOFS014                        Telephone Charges               Telephone                               report to verify feed totals.       GL09003 - Charge Back



                                                                                                                                                      With the implementation of the KK
                                                                                                                                                      Ledger with 8.4, a need became
                                                                                                                                                      obvious that the accounting dates
                                                                                                                                                      and budget dates in Reqs, Pos and
                                                                                                                                                      Vouchers needed to be in the
                                                                                                                                                      current accounting period or we
                                                                                                                                                      would have accounting entries
                                                                                                                                                      posting to closed periods. An
                                                                                                                                                      Application Engine program will be
                                                                                                                                                      written to update the accounting
                                                                                                                                                      dates and budget dates to the
1   San Luis Obispo      GL     SQR           SLOFS027                        Update Accounting Dates         Update Accounting Dates                 current period for any open items. Use PS Delivered Functionality
1   San Luis Obispo      GL     SQR           SLOFS027                        Update Accounting Dates         Update Accounting Dates                 See Line 97                        Use PS Delivered Functionality
                                                                                                                                                      Delivered report with additional
1   San Luis Obispo      PO     Crystal                                       Crystal Report Update Project   Receiver Property Detail Report         fields for asset management         Reporting Session




           29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                          84 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                                Technology
      Campus Name      Module      Used                       Mod Project #            Modification Name                Modification Description         Business Challenge                       Replaced By                   Comments after talking to campus


                                                                                                                                                   A report is generated in
                                                                                                                                                   SLONOFNL.LIS file of the possible
                                                                                                                                                   PO’s that could be completed by
1   San Luis Obispo      PO     SQR          SLOFS016                         Financial Custom SQRs        PO/Reqs Invoiced/Not Finalized          finalizing the last voucher.      Reporting Session
                                                                                                                                                   A report is generated in
                                                                                                                                                   SLONOINV.LIS file of the received
                                                                                                                                                   items on a PO that have not yet
1   San Luis Obispo      PO     SQR          SLOFS016                         Financial Custom SQRs        PO/Reqs with no invoice                 been invoiced.                    Reporting Session
                                                                                                                                                   Delivered SQR that were modified PO99011 - Purchase Order Print
1   San Luis Obispo      PO     SQR          SLOFS016                         Financial Custom SQRs        Dispatch Purchase Order                 to include our logo              Format                                campus needs more info
                                                                                                                                                   Delivered SQR was modified to
1   San Luis Obispo      PO     SQR          SLOFS016                         Financial Custom SQRs        Requisition Order                       add detail information            PO09004 - Requisition Form



                                                                                                                                                   At the present time, we are not
                                                                                                                                                   using the Workflow functionality of
                                                                                                                                                   Peoplesoft but would like to be able
                                                                                                                                                   to notify requisition requestors of
                                                                                                                                                   the status of their requisitions
                                                                                                                                                   through the Req to PO, dispatch,
                                                                                                                                                   change order dispatch, receiving
                                                                                                                                                   and payment cycle. An SQR will
                                                                                                                                                   be written to send an email on a
                                                                                                                                                   daily basis to a requisition
                                                                                                                                                   requestor as to any change that
                                                                                                                                                   has occurred on their requisition as
                                                                                                                                                   it goes to a PO, change order,       PO09005 - Req to Check End User
1   San Luis Obispo      PO     SQR          SLOFS024                         PO Processes Project         SQC for PO Notification                 receiving and payment.               Notification
                                                                                                                                                                                     PO09005 - Req to Check End User
1   San Luis Obispo      PO     SQR          SLOFS024                         PO Processes Project         PO Notification Process                 See Line 107                      Notification




           29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                            85 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                                 Technology
      Campus Name      Module       Used                      Mod Project #            Modification Name                         Modification Description          Business Challenge                         Replaced By              Comments after talking to campus




                                                                                                                                                            There is no baseline delivered
                                                                                                                                                            report that meets current business
                                                                                                                                                            requirements. Users require a real
                                                                                                                                                            time report that contains all
                                                                                                                                                            significant information & activity
                                                                                                                                                            related to a Purchase Order (i.e.,
                                                                                                                                                            PO Life Cycle). Currently they
                                                                                                                                                            must utilize significant amounts of
                                                                                                                                                            time to navigate through multiple
                                                                                                                                                            panels to obtain this information.
                                                                                                                                                            Once the information is found, it
                                                                                                                                                            must be manually recorded. Users
                                                                                                                                                            frequently require information
                                                                                                                                                            related to cancelled lines,
                                                                                                                                                            schedules, and distributions that is
                                                                                                                                                            not available through online panels.
                                                                                                                                                            Significant information & activity
                                                                                                                                                            will consist of pre-defined Purchase
                                                                                                                                                            Order, Requisition, Receipt,
                                                                                                                                                            Voucher, and Payment information
                                                                                                                                                            where applicable. Facilitate End
                                                                                                                                                            User & Vendor Inquiries, Month
                                                                                                                                                            End Close, and Fiscal Year End
1   San Luis Obispo      PO     SQR           SLOFS025                        Purchase Order Life Cycle         Purchase Order Life Cycle Report            Close processes.                     PO09002 - Purchase Order Life Cycle
                                                                                                                                                            This view is used in an allocation
1   San Marcos           AM     App Designer AM001                            AM Allocation View                Custom view (SMO_DIST_LN_VW)                that is needed for AM.                AM09007 - 501 Accounting Entries

                                                                                                                                                            This report will be used by the
                                                                                                                                                            Asset Accountant to assist in
                                                                                                                                                            identifying those purchases that
                                                                                                                                                            meet the Capital Asset
                                                                                                                                                            Management requirement. From
                                                                                                                                                            this report, the Assets that are
                                                                                                                                                            identified will be manually entered
                                                                                                                                                            into the PS Asset Management
1   San Marcos           AM     SQR           FA001                           Fixed Asset Invoice Paid Report   SQR report                                  Module.                               AM09004 - Invoices Paid Report


                                                                                                                                                            Used for signatures and tracking of
                                                                                                                                                            all checks requiring special handing
                                                                                                                                                            such as the need for a person to
1   San Marcos           AP     Crystal       AP009                           Check Pickup List                 Crystal report                              Pick up a check instead of mailing. AP09006 - Check Pickup List

                                                                                                                                                            Lists all checks printed for a
                                                                                                                                                            specific check run or by range of
                                                                                                                                                            check dates. This report is used to
                                                                                                                                                            support bank statement information
1   San Marcos           AP     Crystal       AP008                           Check Register                    Crystal report                              and reconciliation.                 AP09002 - AP Check Register




           29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                                  86 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                                 Technology
      Campus Name      Module       Used                      Mod Project #            Modification Name                            Modification Description                 Business Challenge                         Replaced By                  Comments after talking to campus
                                                                                                                                                                      Needed for travel reimbursement
1   San Marcos           AP     App Designer AP011                            Open Item View                       Custom View (SMO_VNDR_ITM_VW)                      processing                           AP09001 - Open Item Key Setup


                                                                              ProCard Account Setup                                                                    Used to load vouchers into PS and
                                                                              ProCard Account CF Setup                                                                 pay PROCARD . Allows end user
                                                                              Load ProCard Extract File                                                                to make changes to chartfield
                                               AP16A                          ProCard Adjustments                                                                      strings prior to loading into AP
                                               AP16D                          ProCard Interface to PS AP           Setup pages & SQR process to load procard file into (including splitting of charges
1   San Marcos           AP                    AP16C
                                App Designer / SQR                            Procard Inquiry                      PS Finance                                          across multiple CF strings).      PO09001 - Procard

                                                                                                                                                                      Create SM custom check and file
                                                                                                                                                                      copy format. Redesign Accounts
                                                                                                                                                                      Payable Check and File Copy
                                                                                                                                                                      format to include SMCMP &
                                                                                                                                                                      SMASI logo with address and
                                                                                                                                                                      phone number and to include
                                                                              SMCMP and SMASI Check and File       Custom check files using basic CMS format with     second line for Payee on the
1   San Marcos           AP     Crystal       AP010                           Copy                                 business specific changes                          check.                               AP06001 - AP Check Format

                                                                                                                                                                      Used to load petty cash files.
                                                                                                                                                                      Automate the process of loading
                                                                                                                                                                      petty cash transactions into the
                                                                                                                                                                      PeopleSoft Accounts Payable
                                                                                                                                                                      System. This modification would
                                                                                                                                                                      use a pre defined file format that
                                                                              Voucher Load Office Depot (AP015)/   SQR process to load CSV file for petty cash        could then be loaded into AP and
1   San Marcos           AP     SQR           AP017                           Petty Cash (AP017)                   replenishment vouchers                             processed as a voucher.              AP09009 - AP Voucher Interface


                                                                                                                                                                      Used by the Lead to identify any un-
                                                                                                                                                                      posted invoices for all vouchers at
                                                                                                                                                                      month end. This Report also
                                                                                                                                                                      assists AP in verifying vouchers
1   San Marcos           AP     SQR           AP007                           Voucher Status Report                SQR report                                         needing to be paid will get paid.    AP09003 - Voucher Status Listing
                                                                                                                                                                      Add Cal State San Marcos logo to
                                                                                                                                                                      delivered AR dunning letters
1   San Marcos           AR     Crystal       AR003                           AR Dunning Letter                    Crystal report                                     (rename to SMO*)                 AR09004 - Dunning Letter
                                                                                                                                                                      Map customer IDs to their
1   San Marcos           AR     App Designer AR001                            RA Chartfield to Customer Map        Page mod                                           respective program codes.            BI09003 - Automatic Invoicing
                                                                                                                                                                      Used to create new customers for
                                                                                                                                                                      setting up the surcharge process
                                                                                                                                                                      (CSUSM does not currently use
1   San Marcos           AR     App Designer AR001                            RA Customer Setup                    Page mod                                           this feature).                   BI09003 - Automatic Invoicing
1   San Marcos           AR     App Designer AR001                            RA General Setup                     Page mod                                           Base setup for RA process.       BI09003 - Automatic Invoicing

                                                                                                                                                                                                                                              Employee/student vendor load. This will not answer
                                                                                                                                                                                                                                              the problem. We create permanent vendor records
                                                                                                                                                                      Invoice setup, used to pick up data                                     for reimbursement to employees and students, using
                                                                                                                                                                      elements for invoices being build                                       EMPLID as vendor ID. We don't use temp vendor
1   San Marcos           AR     App Designer AR001                            RA Note Setup                        Page mod                                           thru RA process.                    BI09003 - Automatic Invoicing       IDs.




          29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                                                  87 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                                Technology
      Campus Name      Module      Used                       Mod Project #             Modification Name                 Modification Description                    Business Challenge                          Replaced By              Comments after talking to campus

                                                                                                                                                               RA setup, CSUSM does not
                                                                                                                                                               currently use this feature (no
                                                                                                                                                               surcharges charged), but this page
                                                                                                                                                               has been retrofitted in case this
1   San Marcos           AR     App Designer AR001                            RA Surcharge Setup            Page mod                                           changes in the future.             BI09003 - Automatic Invoicing
                                                                                                                                                               This feature is to process the
1   San Marcos           AR     SQR           AR001                           Reimbursed Activity Process   SQR process                                        monthly activity for RA.             BI09003 - Automatic Invoicing
                                                                                                                                                               Used to upload spreadsheet bills
                                                                                                                                                               (CSV files) from campus
1   San Marcos           BI     SQR           AR001                           Billing Upload                SQR process                                        community into PS Billing module     BI09002 - Billing Upload
                                                                                                                                                               Print Invoices for both campus &
1   San Marcos           BI     SQR           AR002                           Print Portrait Invoices       SQR report                                         ASI business units                   BI09001 - Billing Invoice

                                                                                                                                                               Mod for setting up Chargeback
                                                                                                                                                               attributes (department receiving the
                                                                                                                                                               "payment") and Chargeback codes
                                                                              Chargeback Attributes                                                            (department "paying" for the
                                                                              Chargeback Code               Setup pages & SQR process to load CB files into PS chargeback), custom process for
1   San Marcos           GL                    GL002
                                App Designer / SQR                            Chargeback Load Process       Finance                                            loading data to GL.                  GL09003 - Charge Back


                                                                                                                                                               Fiscal Authority Lookup. Due to
                                                                                                                                                               audit recommendations there
                                                                                                                                                               exists a need for monitoring fiscal
                                                                                                                                                               authorizations by Department.
                                                                                                                                                               Therefore, a Fiscal Authority
                                                                                                                                                               lookup by Dept Code chartfield is
                                                                                                                                                               required. This table will be used for
                                                                                                                                                               Fiscal Operations (General
                                                                                                                                                               Accounting, Accounts Payable, and
                                                                                                                                                               Purchasing) to verify the person
                                                                                                                                                               signing the document has the
1   San Marcos           GL     App Designer GL005                            Fiscal Authority Lookup       Bolt on Page / Record                              authority to sign.                    GL09001 - Delegation of Authority
                                                                                                                                                               CSV file upload for journals,
1   San Marcos           GL     SQR           GL003                           GL Journal Upload             SQR process, takes CSV file & loads journal data   includes combo edit processing       GL05001 - Journal Upload Process
                                                                                                                                                               Automated way of creating report
1   San Marcos           GL     SQR           NVS01                           nVision Maintenance           SQR process                                        requests / scope values              Reporting Session


                                                                                                                                                               Due to audit recommendations
                                                                                                                                                               there exists a need for monitoring
                                                                                                                                                               fiscal authorizations by Trust Fund.
                                                                                                                                                               Therefore, an additional Fiscal
                                                                                                                                                               Authority lookup by Fund Code
                                                                                                                                                               chartfield is required. This table will
                                                                                                                                                               be used for Fiscal Operations
                                                                                                                                                               (General Accounting, Accounts
                                                                                                                                                               Payable, and Purchasing) to verify
                                                                                                                                                               the person signing the document
                                                                                                                                                               has the authority to sign for Trust
1   San Marcos           GL     App Designer GL010                            Trust Fund Authority Lookup   Bolt on Page / Record                              Funds.                                  GL09001 - Delegation of Authority




          29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                                       88 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                                 Technology
      Campus Name      Module       Used                      Mod Project #              Modification Name                        Modification Description                     Business Challenge                          Replaced By                 Comments after talking to campus
                                                                                                                                                                        FTP dropbox for loading files onto
1   San Marcos          Other   App Designer GL008                            FTP File                              Page mod                                            UNIX                               GL09002 - FTP
1   San Marcos           PO     SQR          PO003                            Open PO Report                        SQR report                                          Report of open purchase orders. Reporting Session
                                                                                                                                                                        Report of open reqs. This is used
1   San Marcos           PO     SQR           PO002                           Open Req Report                       SQR report                                          by end users to track open reqs.  Reporting Session

                                                                                                                                                                        Used for various reporting
                                                                                                                                                                        requirements including recycling.
                                                                                                                                                                        This report will be used for State
                                                                                                                                                                        and Legal reporting requirements
                                                                                                                                                                        as well as provide a detail analysis
                                                                                                                                                                        of what is being brought from what
                                                                                                                                                                        vendor. It will also be used to
                                                                                                                                                                        identify all PO Activity by Category
1   San Marcos           PO     SQR           PO001                           PO Activity by Category Code Report   SQR report                                          (NIGP) code.                         Reporting Session
                                                                                                                                                                        Management tool to track
1   San Marcos           PO     SQR           PO007                           PO Detail Listing by Buyer            SQR report                                          purchasing activity by buyer.         Reporting Session
1   San Marcos           PO     SQR           PO006                           Print Requisition Form                SQR report                                          Gives end user ability to print req   PO09004 - Requisition Form
                                                                                                                    Modified baseline popo005 SQR done for business     Baseline modified for CSUSM           PO99011 - Purchase Order Print
1   San Marcos           PO     SQR           PO005                           Purchase order print form             needs                                               business needs                        Format                            need more info on how this will work for LA
                                                                                                                                                                        Required to customize for SSU
1   Sonoma               AP     Crystal                                       Check Crystals                        Check formats for auxiliaries and CMP               CMP and Auxiliaries                   AP06001 - AP Check Format
                                                                                                                                                                        Easier to read report for Receiving PO09003 - Receipt Delivery Detail
1   Sonoma               AP                                                   SON_5030.RPT Receipt Delivery         Reports for receiving office                        Office                              Report
                                                                                                                    Ap Technician Report shows detail breakdown by      Shows Perfromance and timing of
1   Sonoma               AP     SQR                                           sonap005.SQR = AP Tech Report         technician                                          workload by employee            Reporting Session
                                                                                                                                                                        Breaks down checks printed with a
                                                                                                                    AP Check Register, breakdown report for checks      variety of report prompts for use by
1   Sonoma               AP     Crystal                                       sonap007                              printed                                             all business units                   AP09002 - AP Check Register
                                                                                                                                                                        for reporting to the EDD
                                                                                                                                                                        withholding vendors that earn $600
                                                                                                                                                                        or more per year. Used to meet
1   Sonoma               AP     SQR                                           sonap021.SQR                          CAEDD Vendor Import for state reporting             Auxiliary reporting                Reporting Session
                                                                                                                                                                        Clear breakdown of PO Activity
1   Sonoma               AP     Crystal                                       SONPO008.rpt                          AP/PO Summary Report for AP                         with tax breakdown                    Reporting Session
                                                                                                                                                                        The delivered CSU report has
                                                                                                                                                                        hardcoded attributes that needed
                                                                                                                                                                        to be removed in this report to fully AR02001 - AR Aging by Fund and
1   Sonoma               AR     SQR                                           sonar001.SQR                          AR Aging by Fund/Account                            access all information                Account Report
                                                                                                                                                                        Changed the display of the billing
                                                                                                                    Customized AR Detailed Billing Invoice - Header &   invoice to accommodate
1   Sonoma               BI     Crystal                                       SONINV03.rpt                          Line notes & summary                                requirements of vendors               BI09001 - Billing Invoice
                                                                                                                                                                        Changed the display of the billing
                                                                                                                    Customized AR Detailed Billing Invoice - 1 Line     invoice to accommodate
1   Sonoma               BI     Crystal                                       SONINV05.rpt                          Rollup, Line Note only                              requirements of vendors               BI09001 - Billing Invoice




          29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                                                      89 of 94
    Campus Modification Log Cross Reference to CFS Modifications

                                 Technology
      Campus Name      Module       Used                          Mod Project #            Modification Name                         Modification Description                         Business Challenge                           Replaced By                    Comments after talking to campus
                                                                                                                                                                               Changed the display of the billing
                                                                                                                        Customized AR Detailed Billing Invoice - IDL NDI       invoice to accommodate
1   Sonoma               BI     Crystal                                           SONINV06.rpt                          Invoice. Multiple Cred                                 requirements of vendors                BI09001 - Billing Invoice
                                                                                                                                                                              View built into PS to allow for
                                                                                                                                                                              single sign-on (LDAP
1   Sonoma              Other                                                     son_ldap_dept_v                       local view developed to allow for LDAP authentication Authentication)                         Security Related
                                                                                                                                                                               Customize the delivered PO Form PO99011 - Purchase Order Print              brings handling code over. How will CFS solution do
1   Sonoma               PO     SQR                                               popo005.SQR = POrder Form             Purchase Order Form                                    to make it SSU specific         Format                                      this?
                                                                                                                                                                               Customized report to show
                                                                                                                                                                               additional detail as required by
1   Sonoma               PO     SQR                                               SONAP502                              AP/PO Summary Report for PO                            Procurement Office                     Reporting Session
1   Stanislaus           AP     Crystal                                           CHECK                                 Modified delivered form to be campus specific          To make check campus specific          AP06001 - AP Check Format
                                                                                                                                                                               To facilitate processing student
                                                                                                                                                                               financial aid checks and ACH
1   Stanislaus           AP     SQR                                               Load Refund File from SF (STAAP19B) Load student refund file from SF                         through AP                             FS99004 - Vendor/Voucher Interface
                                                                                                                                                                               Electronic load of OfficeMax           AP09009 - AP Voucher Interface or
1   Stanislaus           AP     Using PeopleSoft EDI processing                   Office Max to AP                      Upload monthly OfficeMax Statement into AP             invoice to save data entry time        Third Party Interface Document
1   Stanislaus           AR     Crystal                                           BIPRNT00                              Modified delivered form to be campus specific          To make invoice campus specific        BI09001 - Billing Invoice

                                                                                                                                                                               To assure that budget checking
                                                                                                                                                                               posts to correct accounting period
                                                                                                                                                                               if changes are made and to assist
                                                                                                                        Transactions are not posting to proper period. This    data entry for changes (user
                                                                                                                        process rolls the accounting date at the end of each   doesn't need to remember to
1   Stanislaus           GL     SQR                                               AP/PO EOM Roll (STAAP001)             period.                                                change accounting date(s))         Use PS Delivered Functionality
                                                                                  Data Warehouse Extract (STAGL002 &
1   Stanislaus           GL     SQR                                               STAGL005)                          Extract data file for campus Data Warehouse               To facilitate easier local reporting   Third Party Interface Document
                                                                                                                        Campus built views to use with Data Warehouse          To build data warehouse referred
1   Stanislaus          Other                                                     Stanislaus Views - DW feeds           Extract process (SQL)                                  above                                  Third Party Interface Document




           29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                                                                                                                               90 of 94
Campus Modification Log Cross Reference to CFS Modifications

                            Technology
  Campus Name      Module      Used                       Mod Project #   Modification Name   Modification Description   Business Challenge   Replaced By   Comments after talking to campus




      29adc070-b05f-449f-878a-517ba5a30fc2.xls                                                                                                                            91 of 94
CFS Implementation Project - Campus Modifications
Column Definitions

Campus Name - Select your campus name

Module - Select the PS Module your modification applies to

Technology Used - Specify. Ie: SQR, Crystal, nVision, PeopleCode, Pages

Mod Project # - The Project # your modification is under at CMS

Modification Name - The name of your modification

Modification Description - What the modification does

Business Challenge - Why this modification was done. Ie: What is it used for? What Business Process does it support? Etc.

Real Time Req'd - Select Yes or No

Process Frequency - Select the frequency of how often the modification is used

Type - Select the Type of the modification

Classification - Select the Classification of the modification.

Please Provide the following supporting documentation:
Print screen of the custom page
Report sample
Print screen of the Run Control Criteria
Any other document such as user guides, mod instructions that would assist the team in understanding the mod


return to:    gforman@calstate.edu
cc:           chris.xanthos@csun.edu
                                                                  Allocation process for Asset Management requires a temp
                                                                  table to be created to store the Asset management data. The
                                                                  record view is also required to be built for this allocation   Process Asset Management
Long Beach   AM   Records         LB9_AM_JOE      LB9_AM_JOE      process.                                                       activity                       Yes   Monthly   Other          Other



                                                                                                                           This program provides a report
                                                                                                                           of posted payments to be used
                                                                                                                           by the Accounts Payable
                                                              This program provides a report of posted payments to be used department as a reconciliation
                                               LBAP001 - AP by the Accounts Payable department as a reconciliation tool    tool and to facilitate month end
                  Page, Record,                Posted         and to facilitate month end closing by ensuring all payments closing by ensuring all payments
Long Beach   AP   SQR             LB8_AP_AP001 Payment Report have been posted.                                            have been posted.                Yes       Monthly   Report - Recon Reporting



                                                                                                                        This program provides a report
                                                                                                                        of performance measures used
                                                                                                                        by the Accounts Payable
                                                                                                                        department to evaluate
                  Page, SQR,                   LBAP005 - AP This program provides a report of performance measures used technician performance and
                  Record,                      Technician   by the Accounts Payable department to evaluate technician   respond to Best practice
                  Record                       Performance  performance and respond to Best practice surveys.           surveys.                                                Report -
Long Beach   AP   PeopleCode      LB8_AP_AP005 Report                                                                                                           No    Ad Hoc    Operations     Reporting

                                               LBAP006 - AP This program prints remit vendors, vendor names, check
                  Page, Query,                 Check Pickup numbers, and payment dates for a specified range of payment Log signed by end users when                            Report -                   AP06001 - AP
Long Beach   AP   Record, Crystal LB8_AP_AP006 List         dates                                                       picking up checks                       Yes   Daily     Operations     AP Checks   Check Format


                                                              Print check register with the following information: bank code,
                                               LBAP007 - AP payment method, check number, payment date, vendor name,
                  Page, Query,                 Check Register payment handling code, and payment amount within a              Used to identify special handling                 Report -                   AP06001 - AP
Long Beach   AP   Record, Crystal LB8_AP_AP007 Report         specified payment date range.                                   of checks                         Yes   Daily     Operations     AP Checks   Check Format


                  Page, Crystal ,
                  Query, Record,               LBAP009 - AP This program prints voucher open items including the following                                                                                 AP05004 - AP
                  Record                       Open Items   fields - Vendor ID, vendor name, voucher ID, voucher distrib                                                        Report -                   Open Items
Long Beach   AP   PeopleCode      LB8_AP_AP009 Report       line number, and amount, accounting date                       NO Longer being used                 Yes   Ad Hoc    Operations     Other       Listing




                                                               This program generates Accounts Payable Detail with a
                                                               Department/Fund/Account/Journal Id sort and totals.
                                               LBAP015 - AP It will support the GL Journal Entry Detail by Department
                  Page, SQR,                   Detail Activity report.                                                           Used by end users to monitor                   Report - End
Long Beach   AP   Record          LB8_AP_AP015 by Dept                                                                           activity                       Yes   Ad Hoc    User           Reporting
                                                                                                                                 This program provides a report
                                                                                                                                 to identify Vendors who have
                                                                                                                                 reached $1500 for state
                                               LBAP016 - AP This program provides a report to identify Vendors who have          withholding purposes.This report
                  Page, Record,                Voucher YTD reached $1500 for state withholding purposes.This report is           is used by the Accounts Payable                     Report -
Long Beach   AP   SQR             LB8_AP_AP016 Report       used by the Accounts Payable department.                             department.                      No       Ad Hoc    Operations       Other       AP09003



                                               LBAP018 - AP        This program reports journal ID's for posted vouchers. It also
                                               Posted Voucher      provides vendor information, payment due dates, and voucher
                                               Rpt - Journal ID    amounts. This report is needed as a reconciliation tool for the
                  Page, Record,                for AP posted       Account Payable. It will help with the closing of Month End by Used by A/P to monitor                             Report -
Long Beach   AP   SQR             LB8_AP_AP018 vouchers            ensuring all Vouchers have been posted in Accounts Payable. processing                           Yes    Monthly   Operations       Other

                                               LBAP102 -
                  Page, SQR,                   CSULB
                  Record,                      standard                                                                          Load electronic invoices in
                  Record                       electronic          Load electronic invoices in CSULB standard electronic invoice CSULB standard electronic                                                        AP06001 - AP
Long Beach   AP   PeopleCode      LB8_AP_AP102 invoice to AP       format into AP vouchers.                                      invoice format into AP vouchers. Yes      Ad Hoc    Interface - In   AP Checks   Check Format


                                               LBAP103 -                                                                         Speed Types used by campus to                                                    Third Party
                                               Load Speed                                                                        identify chartfields for Office Max                                              Interface
Long Beach   AP   Page, SQR       LB8_AP_AP103 Types to AP         Load speed types from a flat file into Speed Type table.      purchases                           Yes   Ad Hoc    Interface - In   Other       Document


                                               LBAP105 -                                                                         Convert weekly Office Max                                                        AP09009 - AP
                  Page, Record,                Office Max to       Convert weekly Office Max electronic invoices into CSULB      electronic invoices into CSULB                                                   Voucher
Long Beach   AP   SQR             LB8_AP_AP105 AP                  standard invoice interface.                                   standard invoice interface.        Yes    Weekly    Interface - In   AP Checks   Interface

                                               LBAP108 -                                                                         Load weekly CSULB Library                                                        Third Party
                  Page, SQR,                   CSULB Library Load weekly CSULB Library electronic invoices into AP               electronic invoices into AP                                                      Interface
Long Beach   AP   Record          LB8_AP_AP108 to AP         vouchers.                                                           vouchers.                          Yes    Weekly    Interface - In   AP Checks   Document


                  Page, SQR,                                                                                                     Convert monthly GE Procard
                  Record                       LBAP109 - GE Convert monthly GE Procard electronic invoices into CSULB            electronic invoices into CSULB                                                   PO09001
Long Beach   AP   PeopleCode      LB8_AP_AP109 Procard to AP standard invoice interface.                                         standard invoice interface.        Yes    Monthly   Interface - In   ProCard     ProCard

                                                  LBCHK3 -                                                                       This program produces CSULB
                                                  Check print      This program produces CSULB check print Crystal Report -      check print Crystal Report -                        Report -                     AP06001 - AP
Long Beach   AP                                   program          Wells Fargo Bank                                              Wells Fargo Bank             Yes          Daily     Operations       AP Checks   Check Format

                                               LBAP111 -
                                               extract file for
                                               the Imaging AP This the program creates and ftp's an extract file for the         Data needed by imaging system
Long Beach   AP   Page, SQR       LB8_AP_AP111 204 forms        Imaging AP 204 forms                                             to index images of 204 forms  No          Ad Hoc    Other            Imaging

                                                              This program reads a text file created by HRSA
                                                              LBSF0748.SQR
                                                              (CS_Link) and updates Student vendors'                             Populates information needed
                                               LBGL601 -      PS_VENDOR.OLD_VENDOR_ID with student campus IDs. A                 by Financial Aid disbursements
                                               Import Student PS query is then used to report                                    office to respond to students
Long Beach   AP   Page, SQR       LB8_GL_GL601 Campus IDs     student's refund information for Disbursements Office.             requests about refunds             Yes    Daily     Interface - In   Student     IB

								
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