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ACCS and Sugar Beet Assessor Guidance Notes July

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					ACCS and Sugar Beet Assessor Guidance Notes 2009 – 2010 July 2009 Final
Standard     GUIDANCE NOTES                                                                                                           ACTION in the case of non-
Number       Assessors should be aware that non-conformances that are Critical Failure Points concerned with food                     conformance. (Objective evidence
             safety matters put the integrity of the grain at risk. Please record any non-conformances that you find that             must be recorded wherever possible
             relate to the previous harvest as well as to the current harvest. On all issues relating to the integrity of the grain   to provide a satisfactory audit trail)
             in-store, repeated N/Cs will be taken to indicate an absence of a specific storage strategy. The producer may not
             market assured and non-assured grain/crops produced on the same holding.
             Literature Requirements
1.0          Protecting our Water, Soil and Air: A Code of Good Agricultural Practice for farmers, growers and land managers          Record lack of awareness and
Revised      A practical guide to help farmers avoid long-term damage to the soil, air pollution from odours, ammonia and             conformity
             smoke, and water pollution.                                                                                              Record if COPs are not available for
                       Check that the producer is aware of the content particularly with regard to combinable crops production        inspection.
                       and ask to see copies of Codes or access on website.
1.1          The DEFRA COP for Using Plant Protection Products gives guidance on meeting responsibilities under important             Record if COP not available for
             pieces of legislation.                                                                                                   inspection.
                   Check that the producer has a copy or that the knows where it can be downloaded from
1.2          Deleted
1.3          The HGCA Grain Storage Guide 2nd edition aims to help farmers and storekeepers in the day-to day management              Record if combinable crops are stored
             of grain stores.                                                                                                         and the Guide is not available for
                   If combinable crops are stored check that the producer has a copy.                                               inspection
1.4          DEFRA Code of Practice for the Control of Salmonella provides non-statutory guidelines for establishing good             Record if the COP is not available for
             production practices and safeguarding the microbiological quality of raw materials used directly as, or intended for     inspection
             incorporation into, animal feeding stuffs.
                   Check that the producer has a copy.
1.5          Deleted
1.6          Deleted
1.7          The DEFRA Fertiliser Recommendations for Agricultural and Horticultural Crops provides details and other useful          Record if the Recommendations
             information on fertiliser recommendations                                                                                publication is not available or if the
                   Check that RB 209 is available. (Hard copy or IT)                                                                 producer does not have access via the
                                                                                                                                      web or via an adviser.
1.8          Single Farm Payment Scheme Cross Compliance Guidance for Soil Management contains useful information on                  Record if the publication is not
             aspects of soil management.                                                                                              available for inspection
                  Check the producer has a copy




ACC and Sugar Beet Assessor Guidance Notes 2009-2010 Final                                                                                                          1
             Crop Protection
2.0          Where an adviser, consultant or trade representative advises on pesticide usage they must be on the BASIS                  Record if the pesticide adviser’s name
             Professional Register and should have read the standards. A producer need not be BASIS registered if he makes his          and BASIS number was not available
             own decisions.                                                                                                             and if he had not read the ACCS
                  Check the record of the adviser’s name and BASIS Professional Register number                                       manual.
                  Check the farmer has ensured that his adviser has read the ACCS manual.                                             Record if the pesticide advice given is
                                                                                                                                        not in line with the Standards, i.e.
                                                                                                                                        incorrect use of chemicals and rates.
2.1          All operators of spraying equipment, granular pesticide applicators, seed dressing equipment, must be registered           Record any missing names, numbers of
             with NRoSO and have a certificate of competence under the Food and Environment Protection Act (FEPA) or be                 certificates of competence and NRoSO
             born on/before 31 December 1964 (Grandfather Rights) and undergone training. Untrained staff may be allowed to             number.
             apply pesticides only for the purpose of training, under the continuous supervision of an operator holding the
             relevant Certificate of Competence.                                                                                        Record if training      has   not been
                   Check the names of all spray operators, the numbers of their certificates of competence and NRoSO                  undertaken.
                       registration number (N.B. not the candidate number). (A full list of certificates of competence and the
                       relevant test module is given under Appendix 2 - NPTC Certificates of Competence.) (see also 9.1. re seed
                       treatment)
                   Check if Grandfather Rights apply. Note: Grandfather rights do not allow them to be trainers (ACC
                       recommends that additional training be taken).
                      Check, where Grandfather Rights apply, whether additional training has been or will be undertaken.
2.2          When not in use, all pesticides must be kept in their original packaging. All stores must be locked, well ventilated       Record if the pesticide store is not
             and secure. A correct Warning sign (yellow triangle with a black exclamation mark!) must mark the exterior of the          locked and not secure; not bunded; has
             store (and where it is located within a larger building, the exterior of the building). Where it is inappropriate to       no impervious floors; no warning signs
             display a sign, i.e. to deter vandalism / theft, the local fire brigade must be informed, in writing, of the location of
             the store whereby prompt action can be taken in the event of fire. The store must be bunded, the bunding capable of        Record if an inventory is not kept.
             holding 110% of the maximum volume of pesticides stored. The bunding should be of an impervious material
             capable of holding the pesticides. Where small quantities of pesticides are stored the use of a lockable metal
             container is acceptable. Chest deep freezers are acceptable provided they are bunded or relined with impervious
             material. A sloping floor is an acceptable bund provided it will contain the required volume. Standing pesticides
             within a metal container of sufficient capacity e.g. a redundant water tank is also acceptable. Floors and walls must
             be impervious and capable of retaining leakage / spillage.
             An inventory of stored pesticides must be kept, with a copy held in the office.
             Sand/absorbent granules are a suitable means of containing accidental spillage.
             See also HSE information sheet AIS No.16 for further information.
                   Check that the pesticide store is: locked and secure; bunded; has impervious floors and walls; warning




ACC and Sugar Beet Assessor Guidance Notes 2009-2010 Final                                                                                                              2
                       sign displayed
                   Check an inventory of stored pesticides is kept, with a copy in the office
2.3          Stored pesticides must be approved for current use and this includes having a label in English. Pesticides are          Record any pesticides that are out of
             withdrawn for a variety of reasons and often formal revocation of the approval follows. Sometimes product               date, not approved for current use, not
             approvals are revoked for administrative reasons (e.g. a change of marketing company). The replacement product          clearly labelled.
             may have the same name but its MAFF/DEFRA number will have changed. Using and storing the product with the
             old MAFF/DEFRA number is still illegal. Farmers and growers who have not disposed of stocks of product by the
             final expiry date render themselves liable to prosecution. Use your Guide to Approved Pesticides (the blue book) if
             unsure as to the legality of any pesticides found in store. Further advice may be sought by contacting the Pesticide
             Safety Directorate Help Line or website www.pesticide.gov.uk. See Appendix - Pesticide Safety Directorate (PSD)
             Help Line. Non-approved or unwanted pesticides must be disposed of according to the Code of Practice. Advice
             on how to dispose of pesticides may be obtained from the local waste regulation authority, county council waste
             disposal units or by contacting a reputable waste disposal contractor. Returning the product to a chemical supplier
             for disposal is acceptable. When examining pesticides assessors must wear protective gloves.
                   Check all stored pesticides are clearly labelled and approved for current use
                   Check that unwanted or non-approved pesticides are disposed of according to the Code of Practice
2.4          A safe method of transporting pesticides around the farm must be adopted in accordance with DEFRA Code of               Record if transport containers are not
             Practice for the Safe Use of Pesticides on Farms and Holdings. Transport containers must be secure, lockable and        secure, lockable and display a sign.
             carry a warning sign.
                   Check how pesticides are transported around the farm
2.5          Deleted – (See 1.2)
2.6           All pesticides must be applied according to their statutory conditions of use. It is an offence under the Control of   Record if relevant SOLA(s) are not
             Pesticides Regulations (COPR, as amended) the Plant Protection Products Regulations (PPPR, as amended) and the          available.
             Plant Protection Products (Basic Conditions) Regulations (BCR, as amended) not to do so. All pesticide
             applications must comply with statutory conditions regarding the specific crop, maximum permitted total dose,
             maximum number of treatments, spray intervals and latest time of application as indicated on the product label of
             by SOLA.. For minor crops, however, many pesticide approvals are not given on the label but are approved for use
             under the ‘Specific Off Label Approvals’ (known as SOLAS). The conditions that apply are in the SOLA Notice of
             Approval issued by the Pesticide Safety Directorate (PSD). It is necessary for the user to have read and understood
             these conditions and to have a copy of the SOLA Notice, before use. Copies of SOLA Notices are available on the
             PSD website www.pesticides.gov.uk..
                   Check that the producer holds a copy of the relevant SOLA(s)
2.7          All pesticide applications must comply with the requirements of COPR, PPPR and COSHH. Farmers should also               Record if the producer is not aware of
             adhere to the statutory COPs from DEFRA and the HSE. Farmers must implement a staff training programme for              legal requirements.
             pesticide application, handling and storage which covers legislative requirements and industry COPs relevant to the     Record if appropriate PPE is not
             operations being carried out. Grandfather rights do not allow the holders to train others                               available / effective.




ACC and Sugar Beet Assessor Guidance Notes 2009-2010 Final                                                                                                         3
                   Check the producer is aware of the legal requirements.                                                          Record if a relevant staff training
                   Check the producer has appropriate PPE – boots, gloves, coveralls, apron, and face shield.                      programme has not been implemented.
                  Check the producer has implemented a staff training programme
2.7.1        Members must implement a staff training programme for pesticide handling and storage which covers legislative           Record if the absence of an appropriate
             requirements and industry Codes of Practice relevant to the operations being carried out (Grandfather rights do not     staff training programme
             allow the holders to train others) The statutory Codes of Practice from DEFRA and the Health and Safety
             Executive (HSE) must also be adhered to. Members must have appropriate personal protection equipment on site,
             including boots, gloves, coveralls, apron and face shield.
                   Check that there is an appropriate staff training programme
2.8          If reduced spray volumes are used, the guidelines given in the DEFRA COP for Using Plant Protection Products            Record any non-adherence.
             should be adhered to.
                   Check the guidelines are adhered to.
2.9          Any areas of high pollution risk on the farm must be identified on a farm map.                                          Record absence of identification of high
                   Check that the farm map identifies areas of high pollution risk                                                  pollution risk areas on the farm map
2.10         Pesticide application records should be kept for minimum of 3 years. Records should be kept on farm and not kept        Record pesticide rates that are not
             by suppliers, contractor or advisers. When inspecting pesticide records spot check at least one field per crop (wheat   within the label recommendations.
             barley, rape etc) Use the UK Pesticide Guide (the green book) for guidance and check that the chemical used is          Record any missing records.
             permitted for use on the specific crop and all label recommendations have been adhered to.
             Check that the following records are available:
                   name of equipment operator; (in the case of a single operator on the farm it is acceptable for this to be
                        recorded once only)
                   date of application;
                   crop and growth stage;
                   crop location/field name;
                   area to treat;
                   chemical required;
                   rate of application;
                   product name;
                   volume of water;
                   reason for application;
                   weather conditions,
                   including wind speed and direction
             Pesticides must never be applied to crops in unsuitable conditions such as high winds. Engineering control systems
             designed to reduce drifts must always be considered. Check that the producer is aware of this. The use of a wind
             speed meter, although recommended is not compulsory. A wind speed guide is available in Section 5 of the
             DEFRA COP for the Safe Use of Pesticides on Farms and Holdings.



ACC and Sugar Beet Assessor Guidance Notes 2009-2010 Final                                                                                                          4
             Check the records of pesticide applications to stored grain, granular applications and seed dressing, as follows:
                 Date of application;
                 Product used;
                 Rate of application
2.11         Appropriate action must be taken to avoid contamination of watercourses.                                                Record any non compliance with no
                                                                                                                                     spray (buffer) zones if applicable.
             Everyone using pesticides has a legal responsibility under the Control of Pesticides Regulations 1986 to avoid the
             pollution of water. Some pesticides have a mandatory Buffer Zone which is stipulated on the label. The                  Record if LERAP records are not kept.
             requirement is 5 metres measured from the top of the bank of the watercourse or in the case of a dry ditch 1 metre.

             LERAP (Local Environmental Risk Assessment For Pesticides) applies to certain pesticides that have a buffer zone
             requirement when applied using a ground crop sprayer and a hand held sprayer. Pesticides for the purpose of
             LERAPS are categorized as: Category A - All products containing organophosphate or synthetic pyrethoid. For
             such pesticides the buffer zone cannot be reduced. Category B - All products which do not contain
             organophosphate or synthetic pyrethroid. These products do qualify for a reduction in buffer zone within LERAP.

             A written record must be kept of every LERAP involving a Category B product even if the standard 5-metre zone
             has been used. It is the legal responsibility of the person using the pesticide to carry out or check that the LERAP
             has been properly carried out by a professional consultant or adviser.

             If two or more products are mixed the qualifying buffer zone is the product which is at the greatest rate relative to
             the maximum rate.
             If one product is listed as Category A then the standard 5-metre buffer zone must be applied.
                   Check that action has been taken to avoid contamination when spraying near watercourses
                   Check LERAP records are kept if applicable
             Guidance on the LERAP scheme can be found on the PSD website www.pesticide.gov.uk
2.12              Advice on pest thresholds can be obtained from advisors, crop consultants or product literature.                   Record where application is made for
                  Check that the application of pesticides, post flowering, is only be made for reasons of:                          reasons other than those listed.
                   Pest or disease control, where thresholds have been reached
                   As a harvest aid (desiccants etc)
                   Couch grass or other perennial weed control
2.13         Local beekeepers must be given a minimum of 48 hours notice of the intention to apply a pesticide that is               Record absence of telephone number
             potentially hazardous to bees. Where a producer is in contact with local beekeepers it is not necessary to contact      and absence of 48 hours notice.
             the spray liaison contact.
                   Check the producer knows his local beekeeper spray liaison contact’s telephone number
                   Check the producer gives 48 hours advance notice of his intention to apply such a pesticide



ACC and Sugar Beet Assessor Guidance Notes 2009-2010 Final                                                                                                         5
2.14         Crop sprayers must be calibrated and maintained at the start of the season and re-calibrated during the season           Record absence of records and/or signs
             especially after replacing any part of the spray delivery system. Full records must be kept of both maintenance and      of lack of maintenance.
             calibrations including, where applicable, knapsack sprayers, granular/dust applicators, seed dressing applicators and
             applicators of storage pesticides. Maintenance and calibration can be carried out by farm staff according to the
             manufacturers’ instructions.
                   Check all sprayers are calibrated and maintained before and during the season
                   Check the records
2.15         Sprayer washings and empty pesticide containers must be disposed of according to the DEFRA COP for Using                 Record if disposal of sprayer
             Plant Protection Products. Members should also be aware of and comply with the Groundwater Regulations 1999.             washings/empty pesticide containers
                                                                                                                                      are not in accordance with the COP.
             On completion of the pesticide application all equipment involved in the operation should be cleaned, washed and
             rinsed. If sprayer washings are sprayed back onto the treated crop without exceeding the label rate and the outside
             of the sprayer is washed down in the last field sprayed then a licence from the Environment Agency is not required.

             Where equipment is washed down in a formal wash-bay and washings are collected in a tank, the contents of which
             can be spread back on the field being treated and as long as this meets product approval then again a licence is not
             required.

             A licence will be required if pesticides or sprayer washings are disposed of onto uncropped or waste land or an area
             of the farmyard. The disposal of sprayer washings added to a slurry store will also require authorisation.

             Disposal of sprayer washings onto set aside land is not permissible.

             Spray containers must not be used for any other purpose and should be cleaned thoroughly before disposal. They
             should be cleaned either in accordance with the label instructions or, in the absence of any instructions, by rinsing.
             If specialist rinsing equipment is not available containers should be triple rinsed by hand.

             After cleaning containers should be stored in a secure compound pending their disposal either by burning
             (preferably using a CPA designed incinerator), burial (the containers should be crushed or punctured and buried at
             least 0.8 metres below the surface in an area where there is no risk of polluting surface or ground water) or at an
             approved licensed waste disposal site.
                   Check the producer disposes of sprayer washings in accordance with the COP
                   Check the producer disposes of empty pesticide containers in accordance with the COP
2.16         Check that having regard to residue levels and environmental impact, members are following all pesticide label           Record any instances where pesticide
             recommendations in particular regarding:                                                                                 label   recommendations   are    not
                   Maximum permitted dose rates.                                                                                     followed.




ACC and Sugar Beet Assessor Guidance Notes 2009-2010 Final                                                                                                          6
                   Restrictions on repeated applications to a single crop.
                   Harvest interval and latest applications to a single crop.
2.17         A written contingency plan must be available to all staff/contractors detailing the action to be taken in the event of   Record the absence of a written
             a spillage or leak. The plan could involve using sand to soak up any spillage or constructing a channel to divert the    contingency plan
             flow, etc.                                                                                                               Record if emergency contacts and
             Check that :                                                                                                             numbers are not available
                   A written contingency plan detailing the action to be taken in the event of a spillage or leak has been made      Record if adequate washing facilities
                       available to all staff;                                                                                        are not available
                   Emergency contacts and numbers are readily available
                   There are adequate washing facilities for washing off accidental splash or spillage (see 5.3 & 4.3)
2.18         Check that Sprayer Operators have joined the National Register of Sprayer Operators (NRoSO)( See 2.1).                   Record if Sprayer Operators have not
             Where spraying operations are contracted, check that the member has ascertained and recorded the sprayer                 joined NRoSO.
             operator’s name and valid NRoSO membership number.                                                                       Record if name and NRoSO
             Note : An application form can be obtained from NRoSO Tel: 024 7669 6553 Fax 024 7669 6128                               membership number of any spray
             Email: information@nroso.org.uk or downloaded from www.nroso.org.uk                                                      contractors have not been recorded
2.19         All sprayers must be tested annually under the National Sprayer Testing Scheme (NSTS) or approved equivalent,            Record if the sprayer used on farm does
Revised      this includes contractors.                                                                                               not have a valid certificate. Record
                   Check that the farmer has a valid NSTS test report (pink copy) – which includes machine serial no, date,          number of test report/certificate.
                       make model of machine and expiry date etc                                                                      Record if test report/certificate does not
                   Check that the number on the test report matches the decal applied to the tested machine                          match decal applied to the machine.
                   If growers use a machine other than their own check that they have obtained a copy of the test report
                       specific to that machine (see 9.3)
             Granular/Dust Application of Pesticides
3.0          Deleted                                                                                                                  Deleted
3.1          Deleted                                                                                                                  Deleted
             Seed Treatment
4.0          Only approved chemicals may be used for home saved seed and all applications must be recorded. Where a                   Record use of any non-approved
             contractor has carried out the treatment the chemical used and the rate applied may be included on the invoice this      chemicals or absence of any records
             is acceptable as a record.
                   Check the producer uses approved chemicals when treating home saved seed
                   Check the producer records the applications
4.1          Operators must have the relevant certificate of competence or Grandfather rights and undergone training – See            Record any missing names and
             Standard 2.1 Operators applying seed dressings require a PA11 certificate for mobile or static equipment. Inspect        numbers of certificates of competence.
             the certificates of competence as issued by the NPTC and record the name and number.                                     Record if training has not been
                   Check the names of all spray operators and the numbers of their certificates of competence. (A full list of       undertaken.




ACC and Sugar Beet Assessor Guidance Notes 2009-2010 Final                                                                                                             7
                      certificates of competence and the relevant test module is given under Appendix – NPTC Certificates of
                      Competence.) (see also 9.1)
                   Check if Grandfather Rights apply. (ACC recommends that additional training be taken).
                  Check where Grandfather Rights apply additional training has been undertaken
4.2          Certificates/lot numbers for purchased seed must be available for inspection. Labels from seed bags or lot numbers        Record any missing certificates/lot
             on seed suppliers invoices are both acceptable.                                                                           numbers
                  Check all certificates/lot numbers
4.3          Check that there are adequate washing facilities for washing off accidental spillage (see 2.17 & 5.3)                     Record the absence of adequate
                                                                                                                                       washing facilities
4.4          Check that adequate provision, including secure segregation has been made to ensure that there is no contamination        Record the absence of provisions to
             from treated seed or seed treatment chemicals                                                                             ensure that there is no contamination.
             Fertiliser and Crop Nutrition
5.0          Where an adviser, consultant or trade representative advises on fertiliser usage they must be on the FACTS                Record if the fertiliser adviser’s name
             Professional Register. A producer need not be FACTS registered if he/she makes their own decisions. The member            and FACTS number was not available
             must record the name and FACTS Professional Register number of the advisor if the he receives advice on fertiliser        and he has not read the ACCS manual.
             usage. He should also ensure his adviser has read the ACCS manual.
                   Check the fertiliser adviser is on the FACTS Professional Register
                   Check the record of the fertiliser adviser’s name and FACTS Professional Register number
5.1          Granular fertiliser must be stored on a hard (concrete, crushed stone or hardcore) dry surface, preferably under          Record if fertiliser is not stored
             cover, where spillage can be contained rather than carried off by run off water into watercourses.                        properly.
                   Check that the granular fertiliser is stored under cover or on a suitable surface away from watercourses.
5.2          Liquid fertiliser must be stored in suitable secure tanks/bowsers preferably sited away from watercourses.               Record    unsuitable    storage    and
                   Check that any liquid fertiliser has suitable storage tanks/bowsers                                                unsecured outlets
                   Check the outlets are secured
5.3          A written contingency plan, must be available to all staff/contractors detailing the action to be taken in the event of   Record the absence of a contingency
             a spillage or leak liquid or solid). The plan could involve using sand to soak up any spillage or constructing a          plan.
             channel to divert the flow, etc. Unless the tanks are adequately bunded sight glasses if fitted must be secured and
             taps must be lockable or the handles removable to prevent accidental or malicious spillage.                               Record if the contingency plan is not
             Check that :                                                                                                              made available to staff/contractors.
                   A written contingency plan detailing the action to be taken in the event of a spillage or leak has been made
                       available to all staff;                                                                                         Record if adequate washing facilities
                   Emergency contacts and numbers must be readily available                                                           are not available
                   There are adequate washing facilities for washing off accidental splash or spillage (see 2.17 & 4.3)
5.4          Fertiliser spreaders must be maintained and calibrated annually or when changing from one product to another.             Record the absence of records/evidence
             This may be carried out by farm staff. Inspect the records for both calibration and maintenance. It is acceptable to      and / or signs of lack of maintenance.




ACC and Sugar Beet Assessor Guidance Notes 2009-2010 Final                                                                                                           8
             calibrate the equipment by selecting a small field and determining that the correct amount has been applied. A tray
             test to assess spread pattern is desirable but not a scheme requirement. Ask if the fertiliser spreader has been
             calibrated
                   Check that the fertiliser spreader has been maintained
                   Check the relevant records
5.5          Headland kits must be fitted where provided or equivalent action taken to prevent spreading fertiliser into ditches,    Record if no action is taken to prevent
             field margins etc. A tilting mechanism or wider field margins are further examples of acceptable methods                spreading fertiliser into ditches, field
                     Check whether any action has been taken to avoid ditches etc during fertiliser application                    margins etc.
5.6          Members must record the fertiliser and organic manure applications for each field.                                      Record the absence of records or if
                   Check the records of date, type and rate of all applications for each field                                     records show non-compliance with the
                                                                                                                                     standards required.
5.7          Treated sewage sludge applications must be in accordance with the current Code of Practice for Agricultural Use of      Record the absence of records or if
             Sewage Sludge and any sewage applications must be recorded                                                              records show non-compliance with the
             Producers must record treated sewage sludge applications for each field.                                                standards required
                   Check the records for the date, rate of applications and analysis for each field.
5.8          Members must undertake regular soil analysis for each field (at least every 4 to 5 years) for major nutrients to help   Record the absence of analysis results.
             optimise fertiliser applications and maximise potential. (Ref RB 209 see Standard 1.7)
                   Check the field soil analysis results for the last 4 to 5 years
5.9               Check the application of crop nutrients and organic materials should be matched to the requirements of the   Record if applications of crop nutrients
                        crop, its growth stage and the prevailing weather conditions.                                                and organic material is inappropriate.
5.10               Check that producers know the classification of soils on their farms and understand their characteristics       Record lack of understanding of
                        and production potential. Production practices should be adjusted to maintain soil structure and control     classification.
                        erosion. This can be demonstrated by a written Soil Management Plan which includes reference to
                        conservation
5.11               Check that members are aware of any practices that might have an environmental impact and that they can          Record if no action has been taken to
                  identify any important features of biodiversity and conservation value on and around the farm                      identify    or    conserve    important
                   Check that practices have been adopted to minimise detrimental impact upon such features                         biodiversity on and around the farm.
             If the producer has met Cross Compliance legislation i.e. GAEC 6 re SSSI, GAEC 7 re Scheduled Monuments,
             GAEC 14 & 15 re Hedgerow Protection and SMR 1 & 5 this is evidence of compliance with this standard
5.12               Check that fertiliser applications including organic, are avoided wherever possible to continuously frozen      Record if no action is taken to minimise
                        ground or in waterlogged conditions.                                                                         leaching and pollution.
                  Note: if members farm within a Nitrate Vulnerable Zone (NVZ) they should be aware of their legal obligations
                        and comply with Action Programme Rules
5.13         Producers must have a copy of the leaflet ‘Security of fertilisers stored on farms’ and must be able to explain how     Record the absence of the leaflet and if
             they observe the recommendations contained within the leaflet.                                                          the recommendations are not being
                   Ask to see the leaflet – a copy of which is also contained as Appendix 5 in the Scheme Standards. The            observed



ACC and Sugar Beet Assessor Guidance Notes 2009-2010 Final                                                                                                           9
                       producer must be able to explain how they observe the recommendations.
             For example:
                         Show that they have completed the Self Assessment Checklist and understand what is required;
                         Be able to confirm that the fertiliser stored on the farm is for own/contractors use only (cross
                            reference with crop records);
5.14         Fertiliser must be stored in such a way as to reduce the risk of theft                                                   Record if fertiliser is not stored in such
             Check that the producer is able to show that fertiliser is :-                                                            a way to reduce risk of theft.
                   Stored in a secure building or compound where possible (particularly when stored long term – more than
                       one month), away from public access and not visible from public highways;
                   If is not in a building then there must be another method/means of showing how it is kept secure or the
                       producer must be able to explain what system he uses to ensure that stored fertiliser has not been tampered
                       with or moved without his knowledge .i e. fully sheeted stack with tamper evident rope ;
5.15         Producers must have a protocol in place, which is known to all staff, that details what action must be taken if a        Record the absence of a protocol.
             discrepancy or theft of fertiliser is discovered.
             Check that
                         The producer has a protocol in place which is known to all staff, identifying what action is to be
                            taken if a loss/theft is identified A suggested protocol has been included as Appendix 6 of the
                            standards.
5.16         If producers are planning to use land classified as uncultivated or semi natural area at 01.11.2005 for arable           Record if EIA Regulations have not
             production check that they have ensured that Environmental Impact Assessment (EIA) Regulations have been met.            been met.
             In addition, if any of that land is used to produce energy crops check that producers have assessed and recorded         Record the absence of assessment and
             carbon losses.                                                                                                           records of carbon losses
             Crop Storage and Handling For Combinable Crops
6.0          Buildings used for temporary holding of grain must be weatherproof and all roof leaks, broken sheeting, guttering        Record any buildings that are not
             etc must be repaired and buildings cleaned prior to storage of grain.                                                    weatherproof, floors are not suitable,
             The suitability, or otherwise, of a site must be considered in relation to the potential hazard to the crop. This will   walls are not suitable, any roof
             depend on the length of time that the grain will remain “in situ” and on a range of site-specific factors. Where only    problems and if they are not cleaned
             temporary holding facilities are available for storage of grain on farms, or where grain is moved directly from the      prior to use.
             combine such members will be classed as ‘Production Only’ and membership numbers will be prefixed with the               Record where temporary and long term
             letter ‘P’.                                                                                                              stores are situated.
             Temporary holding is for a period of up to 30 September, or 4 weeks after harvesting, whichever is the later.            Record the absence of evidence
             Members should be aware that intakes might refuse grain with a “P” sticker delivered outside this period. Where          indicating when the store was cleaned.
             temporary holding and long-term storage exist on the same farm, grain from the temporary holding must be cleared
             as above.
                   Check that all buildings used for temporary holding are weatherproof and are cleaned prior to storage.
                   Check the location of the temporary as well as the permanent stores so that these locations can be targeted



ACC and Sugar Beet Assessor Guidance Notes 2009-2010 Final                                                                                                           10
                       for surveillance inspections the following September/October.
                      Check for evidence that temporary holding areas have been cleared in accordance with specified
                       timescale.
6.1          Any buildings or facilities used for temporary holding of grain must have suitable floors of solid construction to         Record if rain can blow onto the crop.
             prevent contamination of grain with earth, stones, debris etc. Walls must be constructed of suitable material to
             prevent contamination of the stored grain.                                                                                 Record if the buildings have floors,
                   Check that buildings used for temporary holding have suitable solid floors and that the grain cannot be            walls or roofs that do not meet the
                       contaminated with stones, concrete debris etc.                                                                   standards.
                   Check that buildings used for temporary holding have suitable walls - Purpose built steel or concrete grain
                       walling is preferred, but wood or wooden sleepers are acceptable provided there is no risk of
                       contamination from splinters or creosote. The use of plastic sheeting attached to grain wall is acceptable
                       provided it is in good condition and thorough cleaning taken place between the sheeting and the wall prior
                       to filling the store. If bale walls are used they should be protected with sheeting. The use of large bales in
                       conjunction with netting to seal a store is acceptable but the risk of contamination from mites and rodents
                       should be considered. Bales wrapped in polythene are preferable.
                   Check for roof leaks, broken sheeting blocked guttering etc.
             If the temporary holding area is open to the elements, check that the grain is stored within the building where rain
             will not blow onto the stored crop.
6.2          All lights and glass must be protected to avoid the contamination of grain. This applies to temporary holding areas,       Record any risk of contamination with
             long-term stores and all grain movement areas.                                                                             glass.

             The requirement is for a non-glass barrier between the glass and the grain. Polycarbonate or plastic
             replacing/covering glass is acceptable, as are coated shatter resistant bulbs and tubes. Toughened / laminated glass
             is not acceptable. High wattage halogen lights (above 500 watts) are difficult to protect.

             Glass in temporary holding areas only, may be removed for the period of time grain is stored but any safety aspect
             should be considered before removing lighting. Lights above doorways on the outside of grain stores will need
             protecting or moving away from the store entrance
                  Carry out a risk assessment of all glass within grain storage and movement areas. Where there is no risk
                      of contamination remedial action may not be required.
                  Check lights above doorways on the outside of grain stores are protected or should be moved away from
                      the store entrance.
6.3          Buildings used for long-term storage of grain must be weatherproof and all roof leaks, broken sheeting, guttering          Record     if  buildings    are   not
             etc must be repaired prior to storage of grain. Producers must inspect the store immediately prior to use and              weatherproof or if roof leaks, broken
             regularly thereafter.                                                                                                      sheeting etc
                  Check that the buildings used for long term storage of grain are weatherproof                                       Record if stores have not been




ACC and Sugar Beet Assessor Guidance Notes 2009-2010 Final                                                                                                            11
                     Check for roof leaks, broken sheeting, blocked guttering etc                                                  inspected prior to use
                      Check that the stores were inspected immediately prior to use and regularly thereafter
6.4                  Check buildings used for long term storage of grain must have solid floors and suitable walls and doors       Record absence of solid floors. Record
                       (see 6.1 for details of suitable materials.)                                                                  if doors do not fit or close properly.
                    Check doors should fit and close properly to prevent ingress of water, animals and birds. Doors can be
                       constructed of close meshed netting or similar material provided these are fit for the purpose.
             Bituminous floors and bituminous fillers between concrete floor slabs should not be used for the storage of
             oilseeds.
6.5          There must be an effective pest control system (See also Standards 6.7, 6.15, 7.0 and 7.2). Action must be taken to     Record if action is not taken to prevent
             prevent bird, rodent and domestic animal entry to all long-term grain storage.                                          bird, rodent and domestic animal entry.
             Wire netting or foam injection can be an effective barrier against birds and rodents. An open sided building            Record any evidence of rodent or bird
             housing grain can be effectively proofed by netting from the top of the bins to the roof as an alternative to sealing   activity. Record if doors are not kept
             the entire building                                                                                                     shut.
                    Check that there is an effective pest control system
                    Check entry points around gutters, eaves, doors, loading pipes etc
                    Check rodent control measures. It is good practice to begin the store inspection by walking around the
                       outside to determine the existence of any rat runs and the amount of debris and undergrowth around the
                       store.
                    Check inside the store for vermin smell, droppings and rat tail-marks in the dust
                    Check for smear marks where rodents may have run along wall tops or pipe-work
                    Check for gnaw marks where rodents may have chewed wood, pipes, cables etc.
             Whilst dark stores will deter birds from entering it is not a scheme requirement to blacken out skylights.
             It is acceptable for machinery, fertiliser seed, etc to be stored in multi purpose grain stores.
                    If other materials are stored, check doors are kept shut whenever possible.
6.6                Deleted                                                                                                           Deleted

6.7          Grain stored for more than a few days requires a specific storage strategy and this will be part of the on-going risk   Record absence of records. Record lack
             assessment.                                                                                                             of remedial action.
                   Check records to determine whether long term stores are monitored for:                                          Record if records show monitoring is
                      Temperature                                                                                                    not carried out on a weekly basis.
                      Moisture content
                      Bird contamination
                      Rodent activity
                      Insect activity - Insect traps (Pitfall traps and equivalent) must be used as a means of monitoring
                      insect/mite activity
                  Check that any rise in temperature is investigated



ACC and Sugar Beet Assessor Guidance Notes 2009-2010 Final                                                                                                         12
                     Check remedial action (dates and follow-up action) including bird and rodent activity water ingress and
                       hot spots
             Records must be kept of the dates of all checks and follow –up action, where applicable
             Where storage records demonstrate that temperature has stabilised over a period of time or there is no evidence of
             bird or rodent activity, it may be permissible for the interval between store temperature, and/or rodent/bird checks
             to be extended
6.8                Check that moisture meter and temperature probe are calibrated annually (NB. Temperature probe is not          Record lack of calibration records.
                       compulsory for 'Production only' members)
                   Check date of last calibration and recorded results
6.9                Check if any post harvest pesticides or diatomaceous earth products have been used on grain                    Record if any non -approved products
                   Check records are available as follows: -                                                                      have been used. Record absence of any
                       Product used;                                                                                                records.
                       Dose rate;
                       Date and reason for application;
                       Operator name.
             Note: No chemically active post-harvest pesticides are approved for application to oilseeds. SCOPA has approved
             the use of the following diatomaceous earth products for the post-harvest treatment of oilseeds: DEMETER,
             SILICO SEC.
6.10               Check that all bulks/bins are labeled with:                                                                    Record an absence          of    accurate
                       Variety (ies);                                                                                               /complete labels.
                       Field of origin
             A label placed in a bulk, chalking details on bins or bulkhead or diagram of the store are all acceptable forms of
             labelling.
6.11               Check that grain drying equipment is regularly maintained in line with manufacturers instructions              Record absence of records or if records
                   Check records of dates of maintenance                                                                          show     non-compliance     with    the
                   Check that staff are demonstrably competent/have been trained and that a copy of the drier manual is            standards required
                      available to the operator                                                                                     Record if staff are not competent /been
                   Check fuel used in oil fired driers meets commercial ISDN/ISO fuel standards.                                   trained.
                                                                                                                                    Record if drier manual is not available
                                                                                                                                    to the operator.
6.12              Deleted 2009                                                                                                      Record if combine settings are not
                                                                                                                                    checked.
6.13                 Check that representative samples of each storage bin and/or silo have been taken and retained               Record absence of samples.
                     Check whether representative samples of each bulk in flat store and /or drying store have been taken and
                       retained
6.14                 Check that representative and dated samples of each load leaving the farm have been taken and retained       Record absence of samples.           Record



ACC and Sugar Beet Assessor Guidance Notes 2009-2010 Final                                                                                                          13
                   Check if receipts have been obtained for each load from the driver                                              absence of receipts and records.
                   Check records
             Samples should be retained for 2 months following uplift (unless grain has been delivered to a central store at
             harvest time)
6.15         Producers are required to have rodent control measures in place, effective and recorded                                 Record if rodent control measures are
             For effective control of rats permanent baiting points should be established, preferably using heavy-duty tamper        not in place, not effective and not
             resistant boxes, between nesting and feeding sites, around buildings and at entry points to buildings. For control of   recorded
             mice, small, plastic tamper resistant boxes should preferably be used.                                                  Record if grain can be contaminated
                   Check that stored grain cannot be contaminated with vermin bait by checking that baiting stations are           with vermin bait. Record absence of
                       kept well away from stored grain                                                                              any records.
                   Check records of rodent control for evidence of a systematic approach and records of activity at the
                       baiting stations. Details of the products used must be recorded.
6.16         In the case of flat grain stores hard outside loading areas must be maintained in a clean, well drained condition.      Record if outside loading areas are not
             Construction should preferably be of concrete, although crushed stone or rubble may be suitable provided soil etc.      suitable/clean or well drained.
             is not transported into the store when loading.
                   Check that hard outside loading areas are maintained in a clean and well drained condition in line with the
                       DEFRA Code of Practice for the Control of Salmonella during storage and transport of raw materials
6.17         A member must not market assured and non assured combinable crops produced on the same holding.                         Record if assured and non assured
                                                                                                                                     combinable crops produced on the same
                    Check if the producer stores any non-assured grain on the holding. If so then check that any non-assured        holding are marketed
                     grain is physically separated from the assured grain.                                                           Record if separate records of deliveries
                  Check that separate records are kept showing deliveries in and out of any non assured grain.                      in and out are not kept
6.18         Regular ongoing risk assessments (at least annual) must be carried out and in relation to the storage facilities        Record if a risk assessment(s) has not
             (temporary and long term holdings) including reference to the fabric of the store (walls and roof etc) and any stored   been undertaken.
             crops.
                  Check that the producer has undertaken a risk assessment
             Appendix 7 provides an example of issues to be covered in a risk assessment.
             Hygiene For Combinable Crops
7.0                  Check cleaning records to determine whether all grain store walls, floors and horizontal surfaces of any      Record absence of records of cleaning
                       storage, holding or reception facilities have been cleaned and where appropriate, washed and insecticide      and evidence of residues of previous
                       treated prior to use (see also 7.2)                                                                           crops.
                     Check that residues of previous crops have been cleaned from all areas including ventilated floors and
                       beneath conveyers
7.1                  Check cleaning records to determine that any livestock buildings used or intended for use as grain storage    Record absence of records of cleaning
                       or temporary holding facilities were/are thoroughly cleaned, power washed and sanitised at least 5 weeks      records or use of sanitiser.
                       prior to storage



ACC and Sugar Beet Assessor Guidance Notes 2009-2010 Final                                                                                                         14
                   Check any use of a sanitiser against the manufacturers instructions to ensure that it is suitable for food
                  storage use.
7.2                Check records for evidence of pre-harvest insect trapping in grain storage areas                                 Record lack of pre-harvest baiting or
                   Check that bait bags containing nuts have not been used.                                                         absence of records.
             Insect baiting in a temporary holding is not compulsory. Where professional contractors have been used for grain         Record any use of bait bags.
             store cleaning, insect baiting pre-cleaning by a member or member's staff is not required by the Scheme. Baiting,
             post cleaning, is required whoever cleans the storage area. From harvest 2003, assessors should assume
             cleaning/spraying has taken place in the preceding June/July and baiting should be carried out between then and
             harvest.
7.3                Check records to determine if any pre-harvest grain store pesticides have been used                              Record absence of any records or if
                   Check that the following have been recorded:                                                                     records show non-compliance with the
                       The site;                                                                                                      standards required
                       The product used;
                       Dose rate;
                       Date of application
                   Check if members have consulted their customers to determine if any additional commercial restrictions
                      on the use of pre-harvest grain store pesticides exist.
             The use of pre-harvest grain store pesticides is not compulsory under the Scheme
7.4                Check that records are available for cleaning of all equipment used for the harvesting, transportation,          Record absence of records or if records
                       handling, conveying and loading of grain (i.e. combines, grain trailers, loading buckets, augers, cleaners,    show     non-compliance    with     the
                       conveyers, grain driers etc);                                                                                  standards required
                   Check that the dates of all cleaning operations have been recorded
                   Check that any trailers and/or loading buckets that have been used for the transportation of farmyard            Record the lack of power washing/use
                       manure or similar material have been power washed and sanitised before being used for grain (a food            of sanitiser if appropriate.
                       grade sanitiser must be used – see manufacturers instructions on the label).
             Haulage for Members Own Transport for Off Farm Delivery of Combinable Crops
             Identification and recording of vehicles
8.1          To aid traceability all trailers must be uniquely numbered or lettered for identification purposes. The identification   Record if trailers are not uniquely
             number should appear on both sides, and should be visible from a distance of approximately 10m. Additionally,            numbered or lettered and/or bulk
             bulk trailer compartments must be individually marked in such a way that they can be identified in loading               compartments    are not individually
             instructions and when loading and unloading.                                                                             marked.
             Check that :-
                   Trailers are numbered or lettered, that the number appears on both sides and is visible from a distance of
                       approx 10m
                   Bulk compartments are individually marked /identified
8.2          An inventory must be held of all vehicles or trailers owned, hired or leased. The record must include the                Record absence of inventory and/or



ACC and Sugar Beet Assessor Guidance Notes 2009-2010 Final                                                                                                         15
             identification number, the date that the trailer was purchased or hired and, if relevant, the date of disposal          records
             Check the inventory and records
             Cleaning and disinfection
8.3          .Vehicles or trailers and sheets must be clean inside and out before use and records must be kept of dates and action   Record absence of records or if
             taken. (See Standard 7.4)                                                                                               cleaning has not been carried out prior
                                                                                                                                     to use.
8.4          Vehicles or trailers and sheets must be disinfected/sanitised if the vehicles have previously carried material on the   Record if vehicles or trailers have not
             Haulage Contaminant Sensitive List. Records must be kept of the cleaning operation.                                     been disinfected/sanitised or of records
                   Check that vehicles or trailers and sheets have been disinfected/sanitized                                       have not been kept of the cleaning
                   Check that records have been kept                                                                                operation.
             Avoiding Contamination of Loads
8.5          All bulk tipping vehicles and trailers should be fitted with a sheeting system that can be operated from ground         Record if the sheeting system cannot be
             level.                                                                                                                  operated from ground level
8.6          Check that vehicles or trailers used to transport assured food or feed should be sheeted at all times, unless it is     Record if vehicles or trailers are not
             impracticable to do so - the obvious exceptions being field work, loading, unloading and sampling.                      sheeted at all times.
8.7          Check that drivers do not walk on top of the unsheeted load; however, if this is absolutely necessary, they should      Record if drivers walk on top of the
             ensure that the load is not contaminated.                                                                               unsheeted load
8.8          If an accident or other type of incident occurs, which may have contaminated the load, an assessment must be            Record if assessments were not carried
             carried out to identify any contamination or other hazards, and a decision made in conjunction with the recipient as    out to identify contamination/hazards
             to whether to continue with the delivery.                                                                               Record if recipients were not consulted
                   Check that an assessment has been carried out to identify any contamination or other hazards following
                      any accident or other incident
                   Check that the recipient was consulted about continuing the delivery
             Collection and Delivery Applicable to Own and Third Party Transport
8.9          Check that vehicles are not loaded until they have been inspected and passed as being fit for loading (see Standards    Record if vehicles have not been
             7.4 and 8.3). Producers should take care not to overload vehicles                                                       inspected prior to loading and that they
                                                                                                                                     are not overloaded
8.10         Check that the producer is able to provide evidence of the three previous loads together with a record of the last      Record if drivers are not asked for
             cleaning and disinfection of the vehicle(s).                                                                            details of previous loads carried.
8.11         Check that before delivering crops, the producer has ensured that there is a completed and signed Post Harvest          Record if post harvest pesticide
             Declaration which includes the trailer identification number and ACCS sticker                                           declarations and current stickers are not
                                                                                                                                     used.
8.12         When loading materials into vehicles with compartments, producers should check the vehicle to ensure that there         Records if these checks are not carried
             are no leaks between compartments. The vehicle should be loaded so that goods cannot leak over the top of               out
             compartments. If instructions are given to load compartments in a particular order – these instructions must be
             followed.



ACC and Sugar Beet Assessor Guidance Notes 2009-2010 Final                                                                                                          16
                      Check that the producer checks vehicles to make sure that there are no leaks between or over the top of
                       compartments
             Contractors
9.0          If the services of a third party including a spray contractor are used: -                                               Record absence of records or if records
                   Check the producer has recorded the number of the relevant certificate of competence or has obtained            show     non-compliance    with     the
                       from the contractor written confirmation that the relevant employees hold such certificates;                  standards required
                   Check the producer has recorded the name of the operator;
                   Check that the contractor has been made aware of the standards
9.1          If the services of a third party seed-dressing contractor are used: -                                                   Record absence of records or if records
                   Check the producer has recorded the number of the relevant certificate of competence or has obtained            show     non-compliance    with     the
                       from the contractor written confirmation that the relevant employees hold such certificates or has obtained   standards required
                       from the contractor the NAAC Verified Seed Scheme membership number;
                   Check the producer has recorded the name of the operator;
                   Check that the contractor has been made aware of the standards
9.2          If the services of a third party granular/dust application contractor are used: -                                       Record absence of records or if records
                   Check the producer has recorded the number of the relevant certificate of competence or has obtained            show     non-compliance    with     the
                       from the contractor written confirmation that the relevant employees hold such certificates;                  standards required.
                   Check the producer has recorded the name of the operator;
                   Check that the contractor has been made aware of the standards
9.3          If the services of a third party including a spray contractor are used :-                                               Record absence or records re NRoSO
                   Check that the member has obtained and recorded the sprayer operators name and valid NRoSO                       Record absence of records re Sprayer
                       membership number                                                                                             test/certificate
                   Check that the member has obtained a copy of the relevant NSTS certificate for the active sprayer used
             Genetically Modified Crops/Materials
10.0         Please note that animal feed may contain certain genetically modified material and therefore should be separated        Record if animal feed is not stored
             from other crops by a rigid physical barrier.                                                                           separately.
                  Check that genetically modified (GM) crops and other GM materials are separated from other crops by a            Record if GM crops are not separated
                 rigid physical barrier.                                                                                             from combinable crops by a rigid
                  Check that animal feed is stored separately from combinable crops                                                 physical barrier
10.1              Check that if GM and non-GM crops are mixed, the whole bulk is labelled as GM                                    Record lack of GM labelling

10.2               Check that any GM crops have been grown in accordance with the Code of Practice on the Provision of             Record lack of adherence to the COP
                     Information relating to GM Crops
10.3         Farmers are required by law to keep accurate documentation of GM crops for a minimum of 5 years                         Record the absence of any records
                  Check that appropriate records are kept of the variety and GM status for all crops in each field.



ACC and Sugar Beet Assessor Guidance Notes 2009-2010 Final                                                                                                        17
             Complaints
11.0         Check that the member has record of customer complaints applicable to the scope of the standards                 Record absence of records of complaint
             Fuel Storage
12.0         Check that holding areas for diesel tanks and waste are environmentally safe and conform to the guidelines       Record if holding areas are        not
Revised      contained . in 'Protecting our Water, Soil and Air: A Code of Good Agricultural Practice for Farmers,            environmentally safe and do        not
             Growers and Land Managers                                                                                        conform to the Defra CoGAP
             Contaminants
13.0         Check that producers have access to the HGCA Topic Sheet 104/Summer 2009 “Fusarium                               Record if producer does not have
Revised      mycotoxin risk in wheat - changes for Harvest 2009 leaflet and that they regularly carry out and record a risk   access to the HGCA leaflet.
             assessment to decide the extent of measures to be taken to reduce the risk of contamination of stored grain by   Record if risk assessments are not
             mycotoxins. An interactive risk assessment can be completed online on the HGCA website. An example of the        carried out for mycotoxin or other
             Risk Assessment Tool is produced as Appendix 8. Check that producers take measures to reduce exposure to         contamination.
             other contaminants
             A copy of the HGCA leaflet is available for downloading from www.assuredcrops.co.uk



ACCS and Sugar Beet Assessor Guidance Notes 2008-2009 –July 2008 Final




ACC and Sugar Beet Assessor Guidance Notes 2009-2010 Final                                                                                                 18

				
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