SmartMove Landlord Registration Form PLEASE COMPLETE IN BLOCK CAPITALS IN BLACK INK Personal Details Name: _______________________ Work No: _______________________ Address: _______________________ Home No: _______________________ _______________________ Mob No: _______________________ _______________________ Email: _______________________ Postcode _______________________ Scottish Landlord Registration Numbers: ____________________________ (ESSENTIAL) Details of membership of landlord association: ____________________________ (IF ANY) Details of accreditation: _________________________________________________ (IF ANY. PLEASE INCLUDE ACCREDITATION BODY AND DATES) Other local authorities in Scotland where you own and let property Aberdeen City Edinburgh City Perth & Kinross Aberdeenshire Falkirk Renfrewshire Angus Fife Scottish Borders Argyll & Bute Glasgow City Shetland Islands Clackmannanshire Highland South Ayrshire Dumfries & Galloway Inverclyde South Lanarkshire Dundee City Midlothian Stirling East Ayrshire Moray West Dunbartonshire East Dunbartonshire North Ayrshire West Lothian East Lothian District North Lanarkshire Western Isles East Renfrewshire Orkney Islands If you mark Edinburgh, Falkirk or West Lothian we will register you with all of our offices. Responsibilities Guide Below is what landlords can expect from SmartMove and what SmartMove expect from Landlords that register with the service. SmartMove To include landlords properties on internal property list and advise potential tenants that match the property of the landlords details, To inspect new properties that become available and provide landlord with copy of inspection report, offering advise on requirements of SmartMove regarding property condition, Interview and reference potential tenants prior to sign up (no credit checks will be carried out) and to allow a landlord to see references returned relating to tenancy, only with the clients written consent, SmartMove Landlord Registration Form Liaise with revenues and support tenants to submit and maintain housing benefit applications (this is based on evidence obtained from clients only as SmartMove have no authority to gain information from any other source), To offer each tenant a visit within 28 days of moving into the property and every 2/3 months thereafter, To advise landlords and tenants 2 months in advance when the guarantee will be terminated, To record how much rent and deposit has been paid for each client during the guarantee period (based on monthly record submitted by landlord), To offer a final visit at the end of the guarantee to the landlord and tenant at which time the deposit paid will be recorded and any claim can be agreed, To pay any monies to landlord was full receipts have been submitted for agreed work carried out as long as submitted with 28 days of final visit (unless otherwise agreed). Landlord To complete registration form and keep registration details up to date, To register available properties using the correct property registration form accompanied with gas safety certificate, energy performance certificate and proof of ownership (Falkirk only), To be registered and property registered with Landlord Registration Scotland and if using any other person to manage property or dealing with tenancy affairs to ensure they are registered under Landlord Registration Scotland, To offer viewings to potential tenants advised of available properties within a reasonable length of time, To return calls to potential tenants who have left messages within a reasonable length of time, To provide all the correct tenancy documentation as per Scottish tenancy law at sign up (3 copies required, SmartMove can assist with first tenancy), To adhere to best practice management regarding letting of property, including responding to tenants contact and repair requirements within a reasonable period of time (as per Repairing Standard) To carry out routine property checks to tenants, To provide tenants with receipts for any money paid to them in respect of deposit or rent, To provide SmartMove with a monthly account of each tenants rental and deposit payments by 1st of each month, To submit deposit guarantee claims within 28 days (unless otherwise agreed) along with all relevant receipts for work carried out or parts purchased to make good a repair. What SmartMove Cannot Offer It is important to understand that SmartMove does not guarantee to find a tenant or that a tenant will make rental payments. SmartMove also cannot guarantee that deposit payments will be made by a tenant. SmartMove are not able to offer compensation to a landlord above that of a deposit guarantee payout. Any money paid to a landlord by SmartMove will be in relation to the agreed deposit guarantee conditions and claim. SmartMove also do not provide credit checks on potential tenants as this would highlight a persons rating in terms of repaying debt, not their financial situation and would serve no purpose in terms of the deposit guarantee. SmartMove are not able to access a tenants property without the prior consent of the tenant. Please complete property sheet for each property you wish to register with SmartMove and retain a copy of this to register future ones. All documents should be returned to the relevant address below. Once your registration has been received SmartMove will contact you to arrange an inspection of your property and will provide you with your membership number. Tick this box to state that you have read and agreed to the above please sign and date this form below and return it to the appropriate office. Signed: _____________________________________ Date: ______________ West Lothian Office Falkirk Office SmartMove SmartMove 19b South Bridge Street 1 Paterson Tower, Seaton Place Bathgate Falkirk EH48 1TU FK1 1TJ T: 01506 205413 T: 01324 633413 F: 01506 205423 F: 01324 632913 E: smartMoveWL@cyrenians.org.uk E: smartMoveFK@cyrenians.org.uk SmartMove Landlord Registration Form What Happens Next? Once your registration form has been received SmartMove will verify with the local authority your registration status. You will also be contacted to arrange a suitable time for a property inspection to be carried out at your property to be let. Once this is complete you property is placed on our list and offered to any suitable tenants, who will then contact you to arrange a viewing. Once you have agreed who you would like to proceed with the client is interviewed and referenced by SmartMove. SmartMove do not perform credit checks as part of their referencing process and anyone wishing to see client references should advise SmartMove so that written consent can be sought from the client. Please note that SmartMove do not guarantee to find someone for your property and placing it on the SmartMove property list is only one advertising option. It is solely the responsibility of the landlord to tenant their property and SmartMove cannot accept any responsibility for a property remaining vacant. Likewise it remains the responsibility of the landlord to provide all the necessary tenancy documentation as required by law and to ensure this is completed correctly. It is also the landlords responsibility to ensure that they are aware of the legal requirements regarding renting of property and that they comply as required. In order for the Deposit Guarantee to remain valid the landlord must meet with all legal requirements, including the repairing standard. Claims against the deposit guarantee can only be for any amount remaining from what a tenant has saved and cannot be for rent arrears and or items which could be claimed through a landlords insurance. However any excess on insurance can be claimed. Claims must be agreed with a housing officer prior to work being carried out and any work requiring items to be purchased must have accompanying receipts. Receipts must be received within 28 days of the agreement with the housing officer, unless otherwise agreed at inspection time.
Pages to are hidden for
"Landlord Registration"Please download to view full document