SumTotal Strategic HCM Solutions for Education Services
Driving Compliance, Reduced Costs, Greater Efficiency and Growth
Educational institutions face similar challenges to a typical commercial
enterprise or public sector organization, including economic and
budgetary pressures, increased competition for top-notch talent,
compliance, and a rapidly changing, diverse workforce that must be
SumTotal helps some of the worlds most recognized educational
organizations to retain and grow their talent and run more efficiently
and effectively. SumTotal has the industry’s most complete Strategic
Human Capital Management (HCM) solution and unmatched experience
managing complex compliance, talent and workforce management
needs for today’s educational organizations.
Complete Learning & Talent Management Capabilities
■ Effective, Efficient Compliance & Certification Solution:
Educational organizations must comply with a wide variety of complex federal and state
regulatory requirements, so ensuring your workforce maintains proper certifications, that
all certifications are up-to-date and easily able to be reported on is critical. SumTotal’s
industry leading Learning Management solution provides complete functionality to meet the
compliance and certification needs of educational organizations. In addition, SumTotal’s
ability to automatically track certifications and manage the recertification process for
employees reduces the risk of non-compliance penalties/fines while minimizing the amount
of administrative overhead required to manage these requirements.
■ Available Anytime, Anywhere: SumTotal Mobile provides powerful, next generation
learning through most major mobile devices giving educational organizations increased
access and flexibility in delivering learning programs. With industry leading features,
such as support for multi-media and SCORM content, offline access to content, course
tracking and reporting, and multi-language support, SumTotal Mobile truly provides
customers anytime, anywhere access to their learning programs.
■ Robust Support for Matrix Relationships: SumTotal’s Strategic HCM solution provides
out-of-the-box support for the often complex reporting relationships of that can exist within
educational organizations – including support for matrix management.
■ Integrated Learning & Talent Capabilities: Because SumTotal’s solution is completely
integrated across all learning and talent processes, organizations are able to take a
holistic approach to their human resources programs. As a result, SumTotal provides
organizations better visibility into their talent pipeline, better ability to find talent
internally for specific projects, increased talent mobility to help retain high performers,
and a more effective overall talent management strategy.
■ Critical Decision Making with Information: Educational organizations are often very
metric driven – this includes key human capital metrics such as continuing education
credits, charged hours, utilization, and process compliance. From providing tools to
define, create and monitor these key metrics to working towards far-reaching strategic
decisions that increase revenue, SumTotal’s Strategic Workforce Analytics product
provides a complete set of analytical tools to help educational organizations track their
key metrics and make better informed decisions.
Complete Workforce Management Capabilities
■ Control Workforce Costs: How can you account for every dollar spent on every
workforce activity and then link those costs to projects, sales, or customers? With
SumTotal’s Workforce Management solution project-based organizations can easily track
all these variables as well as factor in different wages, premium pay, or partial shifts, while
ensuring that bids for new business or contract renegotiations are profitable and accurate.
■ Increase Workforce Productivity: Incentive pay programs have been known to
significantly increase productivity. Many businesses have their workforce management
data in various applications — but lack the information to execute. The SumTotal
Workforce Management solution is a centralized application that collects and transforms
this data into meaningful information and then applies work and pay rules to create
accurate, effective incentive pay plans. With SumTotal Workforce Management,
supervisors and managers can find, diagnose, and solve workforce-related problems
and incent behaviors that drive increased productivity with incentive pay programs. In
addition, the software will identify actual time worked as well as nonproductive time
associated with scheduled breaks, material delays, or any uncontrolled incidents.
■ Minimize Safety & Compliance Risk: Automatically track incidents, generate
warning letters, provide audit trails for actions taken, and have it all tied directly to an
employee’s record. With SumTotal’s Workforce Management solution, you can also
capture and report on all hours worked, including hours of service rules, while setting
alerts and reminders for when licenses are nearing expiration or recertification is
required. Reduce the risk of compliance violations by correctly identifying and aligning
professionals with appropriate certifications, training, and licenses, and tracking
adherence. SumTotal’s Workforce Management solution can help you have the right
people where and when you need them most.
■ Compliance with Bargaining Unit Work, Leave & Pay Rules: SumTotal’s fully-
integrated, end-to-end solution removes the headache of trying to manually comply
with complex work, leave and pay rules; along with the resultant grievances, fines, and
employee relations issues.
Complete Expense Management Capabilities
■ Increased visibility into expense spend: For many educational organizations employee
expenses represent the second largest controllable expense behind payroll. Yet, most
organizations do not have good visibility into their overall business expense spending.
Companies can access details on high level GL categories but will not be able to get a
full breakdown of who, what, where, when and why on spending. SumTotal’s Expense
Management solution delivers full access to your detailed expense spending data. This
allows you to identify spending trends and patterns, consolidate data for merchant analysis
and negotiation, view breakdowns of compliant and non-compliant expenses and quickly
adapt to opportunities and risks. This increased visibility will reduce your overall spending
while allowing more informed business decisions.
Select SumTotal Education Customers
Some of the World’s Leading Educational Organizations
Have Selected SumTotal
SumTotal Strategic Human Capital
SumTotal provides an end-to-end, strategic human capital
management (HCM) software solution that enables better
alignment of resources, rapid development of both internal
and external audiences, improved cost containment, all
while providing greater visibility to help organizations better
manage their business. As a global leader in strategic
human capital management (HCM) with over 3,500
customers and 45 million users, SumTotal’s solution,
approach, and people enable organizations to grow their
businesses by more effectively and efficiently managing
the entire employee lifecycle.
SumTotal offers the most complete end-to-end solution,
flexibility to match varying needs, and deep understanding
of customer’s business challenges. Whereas yesterday’s HR technologies often resulted in isolated
silos of workforce data across disparate systems, SumTotal’s complete platform connects all HR,
workforce management, expense management and talent functions into a unified solution. By providing
a single platform and user experience across all core human capital functions, organizations achieve
unprecedented analytic visibility into their business, leading to improved decision making.
About SumTotal // SumTotal Systems, Inc. is the global leader of strategic Human For more information, or to request a demo, please call +1 (866)
Capital Management (HCM) solutions that provide organizations with a new level 768-6825 (US / Canada), +1 (352) 264-2800 (international) or visit
of visibility to help make more informed business decisions and accelerate growth. www.sumtotalsystems.com
Recognized by industry analysts as the most complete solution, SumTotal provides © 2012 SumTotal Systems, Inc. All rights reserved. SumTotal, and the SumTotal
full employee lifecycle management, including a core system of record, from a single logo, are registered trademarks or trademarks of SumTotal Systems, Inc. and/
or its affiliates in the United States and/or other countries. Other names may be
provider for improved business intelligence. The company offers customers of all sizes trademarks of their respective owners. 12_0606_IB_NH
and industries the most flexibility and choice with multiple purchase, configuration,
and deployment options. We have increased the performance of the world’s largest
organizations including Sony Electronics (NYSE: SNE), AstraZeneca (NYSE: AZN [ADR];
London: AZN), Amway (KUL:AMWAY), Seagate (NYSE: STX), Dell (NASDAQ:DELL),
and Google (NASDAQ:GOOG).