DRAFT Proposed sales agreement between the City of Jacksonville and the Motorcycle Riders Association (MRA) The City of Jacksonville has approached the MRA with the wish to trade and surplus 380 acres of city land described at 37 3w TL 8800 and 9300 for the 40 acre parcel 373W25 tax lot 500 currently owned by the MRA and cash. This agreement will lay out the terms and conditions of this proposed transaction. Both parties understand the need for updated appraisals based on the current real estate market.* *( Greg Schuler who did the previous appraisal states that if the appraisal to be done for the City is for the same exact size and location the cost for a new appraisal would be $4950. This cost would include the timber cruise. The time frame would be approximately 45 days from the initial order. ) This cost would be borne by the City of Jacksonville.* ( 380 acre parcel ) The MRA will secure and pay for their own appraisal.* ( 40 acre parcel ) *(If grant money is allowed to be used for appraisal costs, those funds will be refunded equally to each party based on actual appraisal costs.) Both parties agree that negotiations would be based on new property values as assigned in the updated appraisals. Both parties agree to trade the two parcels along with the net cash payment to the City of Jacksonville of a price as identified and deemed acceptable by the current appraisals. Both parties agree to develop and adopt a Healthy Forest Plan (HFP) prior to the close of escrow. Issues to be discussed in watershed area HFP would include but not be limited to; preservation of existing large trees, erosion control and reduction component and creation of restricted buffering areas. MRA to annually report to the city council regarding the progress of their Healthy Forest Plan All mineral rights will transfer with the property exchange. The City will retain the first-right-of-refusal of future sale of exchanged property. Any first-right- of- refusal shall be exercised by the City in writing within 90 days of notification in writing by the MRA. Both parties agree and accept that the future use of the parcel will be directed by the State Parks guidelines which will be for multiple use/ OHV only. The MRA will ensure adequate maintenance for road access and proper signage. Both parties agree that cost for signage will be borne by the appropriate party. Signage will be provided by both parties when entering/leaving land owned by either party. The MRA will provide ongoing good faith efforts to educate and enforce correct use of access. Access agreements will be given reciprocally by the city and MRA so that all areas of each property may be accessed. To ensure proper access it will be field verified prior to recording and it will be clearly delineated and adequately signed as to the type of vehicles allowed with reciprocal signage by each party. MRA will provide access to the city on existing roads for all city-owned property. The area of primary concern is listed as: Southernmost point of new property the MRA receives to the eastern portion of the MRA’s Lilly Prairie property to the point on the eastern boundary. Purpose is for connectivity to the ridgeline on the NE quadrant of the City’s remaining land. The MRA will pay for all surveying and property line adjustment costs and one half of the closing cost and escrow fees. The entire cost for closing costs and escrow fees will be paid for by the MRA, if available, through the grant. There will be on-going road maintenance requirements by both parties which include but are not limited to keeping the condition of the road passable and the management of erosion and drainage issues. There is an understanding by both parties of the need for Oregon State Parks authorization of funding. A one-year time limit on application for funding will be in place with a partnership for joint applications of funds between the City of Jacksonville and the MRA taking place. Both parties understand that State Parks Restrictions for multiple use /OHV’s are already in place for both current and future use of the lands and agree that there is no need for conservation easements on the parcels. The surplus property shall be used for the purchase of other long-term assets or the establishment of Capital Endowment funds, not for day-to-day operations of the city CITY OF JACKSONVILLE CITY COUNCIL AGENDA OLD CITY HALL, 205 W Main St STUDY SESSION PROPOSED LANDSWAP – MRA OLD CITY HALL 5:15 PM CITY COUNCIL NOVEMBER 15, 2011 REGULAR SESSION 6:00 pm 1) CALL TO ORDER (includes Pledge of Allegiance) 2) a. MINUTES (November 1, 2011) b. BILLS LIST 3) PUBLIC COMMENT (items not on the agenda) 4) ACTION / DISCUSSION ITEMS (The public will be allowed to speak, one time, to any item during the action/discussion items. In order to speak you must sign in with the Recorder under the item for which you wish to speak) a. City Council meeting in December (the 6th only) – bill paying process b. Discussion by council regarding one council meeting per month in the future c. Progress report on Forest Park Local Government Grant d. Jacksonville Garden Club requesting permission for annual Christmas Green Sale 5) PUBLIC HEARING 380 N Fourth St – Steve and Lily Kurusz – Appeal of revision of prior approval for windows, doors and siding on the single family dwelling addition. 6) COUNCIL DISCUSSION a. Mayor and council committee reports b. Staff reports Jeff Alvis - Devin Hull - Amy Stevenson - Stacey McNichols - Jan Garcia 7) ADJOURN Please let the City offices know if you will need any special accommodations to attend or participate in the meeting by calling (541) 899-8910. Jacksonville City Council, City of Jacksonville, Oregon 1 November 1, 2011 City Council Meeting Minutes This Final Action Agenda/Minutes is supplemented by electronic recordings of the meeting, which may be reviewed upon request to the City Recorder. A written copy of the City Council Meeting Minutes can be reviewed on-line at http://www. jacksonvilleor.us REGULAR CITY COUNCIL MEETING November 1, 2011 at Old City Hall, 205 W Main St, Jacksonville 1. CALL TO ORDER (includes call to order, pledge of allegiance) 6:00 pm Present are Councilors Duane, Hayes, Schatz, Jesser, Winterburn and Lewis and Mayor Becker. Staff members present are City Administrator Jeff Alvis, Recorder Jan Garcia, and Planning Director Amy Stevenson. Mayor Becker thanks Councilor Lewis for filling in as Council President for the past two meetings as Mayor Becker was in Turkey. Mayor Becker states that the Public Hearing on the agenda will be removed due to inadequate noticing from the Planning Department. The item was regarding 380 N Fourth St, Steve and Lily Kurusz. 2. MINUTES / BILLS a. Minutes – October 18, 2011 Move to: Approve the minutes with changes Motion by: Councilor Duane was seconded Ayes – Unanimous b. Bills A question was raised regarding the barrels from Bandon. Alvis states they are for trash cans. They are specially made. Councilor Hayes made a comment regarding the high cost of the barrels. Alvis also answered a question regarding work being done on 2 trails for State Parks and Rec. Motion by: Councilor Lewis was seconded Roll Call Vote Ayes – unanimous 3. PUBLIC COMMENT (items not on the agenda) Clara Wendt, 570 “G” St, questioned work being done on the irrigation ditch just past the service station. Alvis explained what was happening there was a joint effort between the city and the MID to tie in some ditches for safety reasons. Wendt stated that people were usually noticed somewhere that this work was going on. Alvis stated that the work was being done by the MID and authorized by the City. Arlis Duncan, 435 E California St states that there is a fiber optic cable that has been split between here and Medford as information in case someone was having computer or cell phone issues. Whitman Parker, 470 MaryAnn Dr states that the Jacksonville Heritage Society will be offering tours on November 12, 2011 of the Beekman House. They will be right after the cemetery tours and will begin every ½ hour. Transcribed by: Jan Garcia Jacksonville City Council, City of Jacksonville, Oregon 2 November 1, 2011 City Council Meeting Minutes 4. ACTION / DISCUSSION ITEMS a. World of Wine 2012 Councilor Jesser states that the World of Wine is coming back to the City Council to ask for permission to hold the event next year on August 25. Clara Wendt demanded that Jesser recuse himself from her position in the audience. Jesser states that he does not need to recuse himself and will remain where he is. Jesser continues on to give an account of the event from this year. He states that the event was well handled and would like permission to work with City Council next year to put the event on again. Penni Viets, 440 E ‘D’ St, states that she lives directly across from the field where the event was held and felt that it went very well. She states she has no complaints. She states that the noise was shut down by 10:10. Jesser states that the City collected approximately $2500 in fees and taxes from the event. He states that the number of people that attended was approximately 750. Planner Stevenson asked that Councilor Jesser would clarify timelines for next year as related to the event and the tent raising and lowering. Jesser states that the timelines are same as this year. He states that they will provide whatever is asked by the planning commission. Stevenson recommends several meetings in advance to iron out any problems. Jesser states that they would be willing to do what it takes and that there would be no surprises. Clara Wendt stated that she ‘is not pleased with Jesser for not coming to the podium.’ She states that she found no follow up articles in the Medford Mail Tribune regarding the event and how many took part. She said that she read that there were 750 people there and wanted to know why more tickets weren’t sold. She stated she drove around the area and noticed that many people had not parked on the grounds and had parked blocks away. She wanted to know if the ones parked on the site were parked in regulation spots or other ones. She stated again that she thought it was strange that there was no follow-up in the Mail Tribune. She wanted to see a more detailed explanation of all these kinds of things. Mayor Becker stated that he had attended the event and was looking for any noise issues while he was there. Jesser stated that the numbers were given based on the tickets sold along with sponsorships that got free tickets, volunteers and works for the wineries. Councilor Duane states that she believes that this kind of event is very much within the visioning process. Move to: Give permission to proceed with the event with an operational date for August 25, 2012. Motion by: Councilor Lewis was seconded Ayes – Lewis, Hayes, Schatz, Duane, Winterburn, Becker Abstain - Jesser b. J’ville Tavern request for OLCC off-premises license It was explained that the off-premises license for liquor sales would be the second one at this location. Move to: Approve the request for off-premises liquor license. Transcribed by: Jan Garcia Jacksonville City Council, City of Jacksonville, Oregon 3 November 1, 2011 City Council Meeting Minutes Motion by: Councilor Jesser was seconded Ayes – Unanimous c. Victorian Christmas Arlis Duncan spoke stating that the annual parade would be Friday December 2 at 5:30 pm on the traditional parade route. Move to: Approve the request to for Victorian Christmas Parade. Motion by: Councilor Jesser was seconded Ayes – Unanimous d. Planning commission appointments Owen Jurling was nominated to fill the opening until 2014. Move to: Approve Owen Jurling’s appointment. Ayes – Unanimous Ron Moore was nominated to fill the opening until 2013. Move to: Approve Ron Moore’s appointment. Ayes – Unanimous e. Jacksonville Review permission to use right-of-way for fundraising Whitman Parker explained that this was his annual Food For Friends fundraising drive. He stated that he wanted permission to set up tables in front of the post office where donations would be accepted for one day only. Move to: Approve the request to use the public right-of-way. Motion by: Councilor Lewis was seconded Ayes – Unanimous 5. (Public hearing was cancelled) 6. COUNCIL DISCUSSION a. Mayor and council reports Councilor Hayes has no report. Councilor Jesser stated only that he was looking forward to the Planning Commission meeting. Councilor Winterburn stated that he had made a trip with Jeff Alvis to Klamath Falls to look at the Fire Department. Councilor Duane states that the new intern should be starting soon and will be doing a full inventory of the parking in the City. She states that there will be a HARC appeal heard at the City Council level soon. She states she will be making a trip to San Juan Capistrano to exchange ideas with people she knows there. Mayor Becker states there will be an Al Jolson movie being shown. Councilor Schatz had nothing to report. Councilor Lewis states that there is a LOC small cities event that will be taking place at the Higher Ed department complex in Medford. Councilor Winterburn states that he has set up a free ethics training on December 6 from 1-3 pm at the Naversen Room. Staff: Alvis states that he has been meeting with Paul Hayes regarding the MRA and that it will be back on the City Council agenda on the next meeting. It will be a study session at 5:15. Transcribed by: Jan Garcia Jacksonville City Council, City of Jacksonville, Oregon 4 November 1, 2011 City Council Meeting Minutes Alvis states that a fire fighter, Chris Moore, resigned and that a new firefighter needs to be hired immediately. Stevenson talked about the code revisions and that she may have found a source to do it for free. She discussed the steps and the timelines for the re-writing of chapters 16-18. She states it will take a lot of staff time. She stated that input from the community would be needed along with public hearings. Councilor Duane asks that Stevenson is sure that the visioning process is not overlooked. She states Stevenson is going a great job. Stevenson also states that the gas station lights have finally been corrected. She also states that a future project she wants to tackle is the UGB and preserving buffers around the city. She also states that the intergovernmental agreement needs to be rewritten. Councilor Jesser asks Stevenson if the CSO is in place and working. She states he is and that there have been no complaints. 7. ADJOURN 6:46 pm Mayor, Paul Becker Jan Garcia, City Recorder Date approved: Transcribed by: Jan Garcia CITY OF JACKSONVILLE Bills Against the City - City Council November 15, 2011 GENERAL FUND - ADMINISTRATION DEPARTMENT Vendor Name Description Amount BI-MART BARK FOR POLICE DEPT 26.82 BLACKBIRD SHOPPING CENTER PAINT AND SUPPLIES FOR BLDGS 29.98 DATA CENTER WEST EMAIL BACKUP OCT 2011 160.24 DATA CENTER WEST EMAIL BACKUP/OCK DSL NOV 2011 181.22 DONNA MCNURLEN CLEANING SERVICES NOV 2011 660.00 GROVER ELECTRIC AND PLUMBING FLOURESCENT BULBS 35.34 JACKSON COUNTY DEPT OF FINANCE TRAFFIC FINE ASSMTS OCT 2011 100.00 JACKSONVILLE LUMBER CO. SUPPLIES FOR MILLER HOUSE 156.58 KRAMER & COMPANY PREPARATION OF HARC TRAINING 375.00 KURT KNUDSEN, ATTORNEY AT LAW ATTORNEY SERVICES-PLANNING 264.00 MOLATORE, SCROGGIN, PETERSON & CO PROGRESS BILLING FYE 10/11 1,250.00 OREGON ASSOC. OF MUNIC RECORDERS ANNUAL MEMBERSHIP DUES 50.00 OREGON DEPARTMENT OF REVENUE TRAFFIC FINE ASSMTS OCT 2011 156.00 OREGON JUDICIAL DEPARTMENT TRAFFIC FINE ASSMTS OCT 2011 20.00 PAUL BECKER MILEAGE REIMBURSEMENT 100.00 STAPLES ADVANTAGE STAMP CUSHION-PRE INKING 14.79 WCP SOLUTIONS 8.5 X 11 PAPER 142.40 3,722.37 PARKS & FACILITIES MANAGEMENT DEPARTMENT FUNDS Vendor Name Description Amount ABSOLUTE GOLF CARS MAINTENANCE ON GOLF CART 300.00 ALSCO JANITORIAL SUPPLIES 32.63 ALSCO JANITORIAL SUPPLIES 32.62 ALSCO JANITORIAL SUPPLIES 65.25 BEAVER TREE SERVICE, INC. TREE REMOVAL 305 N 6TH ST 400.00 CANTEL OF MEDFORD INC VESTS FOR STREETS DEPT 59.25 CRATER LAKE FORD HANDLE FOR WATER VEHICLE 26.76 FERGUSON ENTERPRISES, INC PIPE FOR STREETS 602.00 FERGUSON ENTERPRISES, INC PIPE FOR FOREST PK GRANT WK 536.00 INDUSTRIAL SOURCE SUPPLIES FOR PARKS MAINT. 19.80 JACKSON COUNTY COMMUNITY JUSTICE LABOR FOR FOREST PARK GRANT 1,600.00 JACKSONVILLE CHAMBER OF COMMERCE VISITOR'S CENTER OCT 2011 3,370.18 JACKSONVILLE LUMBER CO. SUPPLIES FOR STREETS DEPT 37.95 JACKSONVILLE LUMBER CO. SUPPLIES FOR PARKS DEPT 100.75 JACKSONVILLE LUMBER CO. SUPPLIES FOR FOREST PK GRANT 1,223.60 KAS & ASSOCIATES, INC. RICHARD DOYLE 4 LOT SUBDIVISON 1,013.00 KAS & ASSOCIATES, INC. PROJECT REVIEW FOR SITE PLAN 155.00 MARK BATEMAN BACKFLOW TESTING 235.80 MOLATORE, SCROGGIN, PETERSON & CO PROGRESS BILLING FYE 10/11 1,000.00 MOLATORE, SCROGGIN, PETERSON & CO PROGRESS BILLING FYE 10/11 1,000.00 MOLATORE, SCROGGIN, PETERSON & CO PROGRESS BILLING FYE 10/11 750.00 ONE CALL CONCEPTS, INC WATER LOCATES 29.04 OREGON DEPARTMENT OF FORESTRY WOODLANDS FIRE PROTECTION 8,061.63 SELECTEMP LABOR FOR FOREST PARK GRANT 1,790.80 SELECTEMP LABOR FOR FOREST PARK GRANT 1,346.80 SOUTHERN OREGON PRINTING BILLING STATEMENTS FOR WTR 436.00 SPRINGBROOK UTILITY BILLING UPGRADE 2,400.00 TOP LAWN PARKS FERTILIZING 749.00 UNITED RENTALS SAFETY GLASSES 9.99 27,383.85 GENERAL FUND - POLICE Vendor Name Description Amount ADVANTAGE TIRE, INC VEHICLE MAINT FOR POLICE DEPT 400.00 CENTRAL POINT CLEANERS UNIFORM CLEANING 39.60 DONS LOCK, LLC VEHICLE MAINT FOR POLICE DEPT 20.25 SOUTHERN OREGON PRINTING SUPPLIES FOR POLICE DEPT 138.00 STEWART MEDIA LETTERING FOR PD VEHICLE 275.00 WCP SOLUTIONS 8.5 X 11 PAPER 35.60 908.45 V:\Bills, Utilities, Payroll Payments\FY 2011-2012 PAYMENTS\Council Bills\November 2011\Per 05 - November 15, 2011 Bills List.xls 1 of 2 Vendor Name Description Amount FIRE PROTECTION FUND Vendor Name Description Amount ADVANCED TRUCK BODY & EQUIPMENT VEHICLE EXP. PD W/ODF PASS THRU 349.00 FIRE ENGINEERING ANNUAL MEMBERSHIP DUES 29.95 JACKSONVILLE ENGINE COMPANY 1 VOLUNTEER DRILL REIMB. OCT 1,256.00 JACKSONVILLE ENGINE COMPANY 1 VOL DRILL REIM N. RIVER RD FIRE 435.00 MEDFORD BUILDERS EXCHANGE FLOOR PLANS FOR FIRE INSP.. 7.00 MERCY FLIGHTS, INC MEDICAL SUPPLIES 78.48 MOLATORE, SCROGGIN, PETERSON & CO PROGRESS BILLING FYE 10/11 1,000.00 SEAWESTERN BOOTS & SUPPLIES FOR FIRE DEPT 725.27 3,880.70 TOTAL: 35,895.37 APPROVED BY: DATE: V:\Bills, Utilities, Payroll Payments\FY 2011-2012 PAYMENTS\Council Bills\November 2011\Per 05 - November 15, 2011 Bills List.xls 2 of 2 MEMO CITY OF JACKSONVILLE Date November 11, 2011 To: City Council From: Paul Becker, Mayor Subject: Paying of bills for December _____________________________ Due to the Christmas holiday there will be only one meeting of the city council. Bills will need to be paid even though there will not be a SECOND meeting. The bills list will be emailed out to all councilors three days in advance of when a second meeting would normally have been held. Each councilor will need to review the bills list as always. Each councilor will then email Stacey McNichols at firstname.lastname@example.org with the following words that apply – Councilor (insert your name) approves of the bills list and the payment of all bills presented. OR Councilor (insert your name) has a question regarding (name the bill and what your question is) IF this response, Stacey will send out a written response to ALL COUNCILORS to explain the question. IF ANY COUNCILOR is not satisfied with the description that is given – THAT ONE bill will not be paid. That one bill will be held back until the next council meeting to be paid. EACH COUNCILOR MUST RESPOND TO THE EMAIL IN ORDER FOR THE BILLS TO BE PAID. THIS WILL BE A ROLL CALL RECORD OF YOUR APPROVAL. PLEASE DO NOT CALL WITH YOUR RESPONSE.
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