Table of Contents
Welcome from Shepherds College Director 3
Mission Statement, Vision, Core Values 4
Shepherds College Character Traits 5
Admission Criteria 6
School Calendar 8
Life at Shepherds
Campus Overview 10
Health and Medical 11
Campus Housing Rules 13
Roommate Selection and Interaction 14
Residential Guidelines 16
Community Covenant 17
Student Rights 18
Spiritual Growth 20
Academic Overview 21
Academic Probation 22
Grading Policy and Accommodation Plans 23
Attendance and Withdrawal 24
Travel Policy 30
Severe Weather and Fire Evacuation Plan 32
Personal Appearance and Dress Code 34
Computer, E-mail, Internet Policy 36
Music Guidelines 38
Movie, TV, and Video Game Guidelines 39
Cell Phone Policy 39
Sexual Purity/Dating Policy 40
Appropriate Independence™ 42
Discipline and Accountability 43
Complaint Procedures 48
Family Education Right to Privacy Act (FERPA) 49
Important Contact Information 51
Dear Students and Families,
On behalf of our faculty and staff, let me welcome you to Shepherds
College. As we embark on this, our fourth school year, we have already
faced a couple of significant hurdles. Thanks to God and the work of a
great number of people we have cleared those hurdles and are now
prepared to start the 2011-12 school year. In doing so, we will open our
new student dormitory and student commons, both beautifully
renovated spaces that will serve our student population well.
Students, let me encourage you to make a commitment to fully
participate in every facet of the Shepherds College program. You will be
challenged with new responsibilities and have the opportunity to
develop new friendships. It is our hope that your life and your future
will be transformed because of your experiences here at Shepherds
Parents and loved ones, thank you for your role in bringing your son or
daughter to this point in life. Undoubtedly, you have supported and
encouraged your student through the years, and it will be important for
that to continue during this time at college.
We are looking forward to great year and are excited to share this
journey with each one of you.
Tracy N. Terrill
Director, Shepherds College
Shepherds College Mission Statement
Shepherds College exists to educate and train students with intellectual
disabilities by equipping them to reach Appropriate Independence™ and
inspiring a lasting awareness of God’s plan for their lives.
Shepherds Ministries Vision Statement
It is our desire to be a pre-eminent provider of services for people with
developmental disabilities in order to encourage them in a personal
relationship with Jesus Christ and support them in reaching Appropriate
Shepherds Ministries Core Values
Honoring God in our Nature Valuing People in our Motivation
(Uprightness in character) (Seeking to advance people to their
Honoring God in our Calling Valuing People in our Relationships
(Committed to serving others) (Holding others in high regard)
Honoring God in our Work Valuing People in our Choices
(Superior, high quality work) (Tenderhearted, unselfish interest in
the welfare of others)
Shepherds College Character Traits
Shepherds College emphasizes six character traits throughout all
programming to equip students for internships and life after college.
Diligence Investing my time and energy to complete each task
assigned to me.
Discernment Perceiving the difference between right and wrong.
Initiative Recognizing and doing what needs to be done before I
am asked to do it.
Integrity Knowing and doing what is right all the time.
Respect Recognizing and showing value to God, authority,
others, property, and myself.
Responsibility Knowing and doing what is expected of me
Shepherds College is dedicated to fostering a safe, equitable, and
inclusive campus experience for all ethnic groups.
Candidates for admission will need to meet the following
Must be at least 18 years of age.
Must have high school diploma or certificate of completion.
Must have a diagnosed intellectual disability.
Must be able to function with little to no attendant care.
Must have motivation and an eagerness to learn.
Must have the ability to receive information and instruction
from staff and provide responses and feedback when necessary.
Must possess the ability to safely function without direct
supervision in his/her residential setting.
Must have acceptable social behavior verified by school, family,
or other source.
Must be free from communicable diseases.
Must have the ability to maintain appropriate professional
behavior and perform with minimal supervision at an internship
in a competitive business setting.
Must have the ability to make the commitment required of an
Must have a desire to live independently and have a family that
supports that goal.
Must have minimal medical needs – cannot require more than 3
hours per week of nursing care.
Must agree to abide by the Community Covenant established by
Must provide copies of psychological, medical, and behavioral
Must not have a current history of harming self or others.
Must have no record of arrest or probation.
Must be able to meet the full cost of education and training
either out-of-pocket or through other available means.
Must successfully complete a 90-day probationary period.
Must provide three letters of recommendation on forms
provided by the college – with one of these letters completed
by a Special Needs or Resource Room teacher.
Shepherds College Does Not Accept the Following Individuals:
Those under the age of 18.
Those who have historically been a danger to themselves or
Those who require direct supervision.
School Calendar 2011 - 2012
Opening Weekend September 2-3
New Students Move-In September 2
Returning Students Move-in September 3
Student Orientation September 5
First Day of Classes - Fall Semester September 6
Preview Day -
Preview Day -
End of Grading Period October 21
Preview Day -
No Classes - Thanksgiving Break November 24-25
Final Exams December 12-16
Travel Dates December 17-18
December 18 – January 7
Residential Facilities Closed
Travel Dates January 8-9
Student Orientation January 10
First Day of Classes
Retreat February 23-24
Preview Day -
End of Grading Period March 23
Travel Dates April 6-7
Residential Facilities Closed
Travel Dates April 14-15
Classes Resume April 16
Preview Day -
No Classes - Memorial Day May 28
Final Exams May 31-June 6
Baccalaureate June 6
End of Year Preparations June 7-8
Graduation June 9
Travel Dates June 10-11
June 11-July 27
Residential Facilities Closed
Orientation Weekend for
2012-2013 School Year
Life at Shepherds College
For many students this will be the first step into college life. Along with
this comes the opportunity to experience Appropriate Independence™
and to learn about making wise and godly choices. The years spent at
Shepherds College can prove to be incredibly rich and rewarding. The
relationships that are developed among students and staff can last a
lifetime. Most importantly, it is our desire that each students’ personal
relationship with Christ will be strengthened.
Students will be assigned an Academic Advisor who will work with them
throughout their college stay. They will come alongside and mentor
students as they develop their life skills and choose a course of study.
Residential Life staff will work with the students in the evenings. The
level of support and supervision offered is individualized and based on
student needs. It is in this setting that the student will put into practice
what is being learned in the classroom. Safety, which is vital in the
residential setting, is taught in the classroom and reinforced through
real life situations. The advisors work closely with instructors,
Residential Life staff, and other staff involved in the students’ lives to
ensure that proper supports are in place.
Spiritual life is the heart of the college. Students will not only take
classes that enable them to learn more about the Bible, but they will
also discover the benefits of having both a personal Bible study and
group Bible studies. Regular devotions are encouraged. Students will
also be taught the importance of discipleship. In addition to what is
taught in the classroom, chapel services are held once each week. We
believe that people are created as individuals for community; therefore,
students will be given the opportunity to attend and become involved in
Developing lasting friendships is also an important aspect of college life.
In the classroom students will learn about establishing appropriate
relationships. Learning, however, does not just happen in the
Students will have social opportunities both on the campus and in the
community. Social activities include service projects, participating in
church functions, and community events. Special Olympics also
provides an avenue for socialization and recreation.
Health and Medical
Shepherds College exists under the State of Wisconsin guidelines for
community-based residential facilities. These rules are very
comprehensive and, among other things, they determine the student’s
access to medications and limit the extent of care that we are able to
provide. As we work with state regulators from the Department of
Health and Family Services, it is our desire to determine means by which
our students are allowed to self-manage their medications as they
progress through the training program at Shepherds College.
Ultimately, however, we are bound by state regulations and maintain an
obligation to operate accordingly.
Shepherds College provides nursing services, including a nurse on-call at
all times. Medications are administered by staff members who have
successfully completed medication training.
The health of our students is a priority. Annual physicals and routine
doctor appointments are the responsibility of the student’s family and
should be scheduled during regular breaks. However, students will have
access to Shepherds’ nursing department as needed. In the event of an
accident or illness, the Academic Advisor will work with nursing staff to
ensure that appropriate medical attention is obtained. Proper follow-
up will also occur. Medications are ordered and monitored by the
nursing department. Students who reside off campus will be able to
take their own medications. However, students who live on campus will
have their medications administered by trained staff. As students
progress through the program, they will be given greater responsibility
in the administration of their own medication.
First Year – Generalized
In this foundational year, Shepherds College will cover basic
pharmacology, how to read a medical label, medical safety, and basic
first aid. Throughout the year our staff will look for opportune
individualized teachable moments with each student. Our aim is to
mentor the first year students through basic medical information upon
which to build their responsibilities with their personal medications in
the second year.
Second Year – Individualized
Second year students will learn more specifically about their own
medications. They will learn the how and when to take their medicine
and the five rights: right time, right person, right medication, right dose,
and the right route. They will learn progressive first aid and triage, and
we will train students to complete Medical Observation forms. Again,
staff will look for opportune individualized teachable moments with
Third Year – Appropriately Independent
The goal for the third year students is to focus on the highest level of
each student’s Appropriate Independence™ with regard to their
medications. We want the students to know the medication they take
and what it does to help them. We want them to understand the side-
effects and symptoms of medications, and we want each student to
understand when to call the doctor. Instruction will continue in
progressive first aid and triage. Students will complete their own
Medical Observation form. They will learn how to reorder medications,
and finally, each student will have their own Tylenol bottle in the med
cart drawer and learn how to self-administer with staff supervision and
how to restock over-the-counter medications. Staff will continue to
take advantage of teachable moments in all the above in order to give
the strongest possible platform of real application of taking care of
themselves safely in relation to their health and medications.
Campus Housing Rules
1. At all times give respect to: God, Authority, Others, Property, and
2. Respect Personal Boundaries
Follow all Shepherds College policies listed in the handbook.
Students should ask permission before borrowing or using
something that is not theirs.
Students should never be in an apartment of a student or
resident of the opposite gender.
No one is allowed on another person’s bed. Each student’s bed
is their private space.
In Clark Apartments and the Homes, only one person is allowed
in the bathroom at a time. In the college dorm, only one person
is allowed in the shower area at a time. Students need to put
on appropriate clothing in the dressing portion of the shower
area before stepping into the bathroom.
Students should make sure they are dressed appropriately
when they are in public places.
3. Treat Others with Respect and Kindness
Hitting, slapping, biting, shoving, or any other form of physical
violence will not be tolerated.
4. Respect Curfew and Quiet Hours
Students must be in their own residential facilities each night
at 9:00 p.m.
Please keep all noise at an appropriate level between the hours
of 9:00 p.m. and 8:00 a.m.
5. Clean and Maintain Your Residential Facilities
Students may use white sticky tack to attach approved posters
to walls. Do not use Command strips, push pins, or blue sticky
tack as this causes damage to the walls. Students will be fined
for damage caused to the walls.
Students are responsible for cleaning and maintaining their own
residential facilities on a daily basis.
All maintenance and repair issues should be reported to the
Residential Life staff.
Students may be responsible for any cost to replace or repair
broken or damaged items.
Students will receive and sign a housing contract and check-in
and check-out forms at orientation. It is the expectation that
students and parents will be held responsible for any damage
caused to college property.
The college will give a list of household items provided by the
college for Clark Apartments with the expectation that when a
student checks out of his/her residential facilities those items
will remain the property of Shepherds College.
Roommate Selection and Interaction
Students will be matched with a roommate by Shepherds College staff.
Roommate relations are carefully monitored and, if needed, changes
may be made throughout the year.
This may be the first time some students have had the opportunity to
share a room or apartment. It will be good to develop new friendships,
but even great friends and roommates do not always get along. Here
are some guidelines for building a strong friendship:
Talk to each other. Share likes, dislikes, and frustrations. Some
questions to ask could include:
o What time do you like to go to bed?
o What kind of music do you like?
o What do you like to watch on TV?
o How do you feel about borrowing things from each other?
o Do you want to do things together?
o Do you like mornings?
o What kind of food do you like?
o If you get mad at me, how do you want me to respond?
If a problem arises, roommates should initially deal with it
together. They should not talk about the problem with other
Roommates should accept the fact that they have differences
and do not always like the same things.
Give it time. Good friendships do not occur overnight.
If conflict between roommates cannot be worked out
independently, seek assistance from the Academic Advisor
and/or Residential Life staff.
All off-campus activities that are not part of the college calendar
must be approved by the student’s Academic Advisor, even if
the student will be accompanied by a Shepherds’ resident or
Any night a student will be staying off campus must be
coordinated and approved by the student’s Academic Advisor.
Students must notify the Residential Life staff whenever they go
to Dairy Queen.
Resident students will go grocery shopping with staff.
Family and friends that plan to visit should schedule their time
on campus through the Academic Advisor.
Parents may want to establish parameters for their student’s
cell phone usage.
If a student does not have a cell phone, he/she will be
permitted to call home once each week.
Students are not permitted to use another student’s cell phone.
Lighters and pocket knives are not allowed on campus.
A Community Covenant is a promise that our students make to each
other. It is a promise that together we will help each other develop
qualities that reflect the character of Jesus Christ. We commit to
demonstrating respect for God, authority, others, property, and self.
By embracing this covenant, the student acknowledges that while we
are all unique individuals, we are also created for community – the
community of Shepherds College.
You belong here – God created you on and for a purpose. You are
accepted here. We covenant together to express our love for God
through obedience to His Word, the practice of spiritual disciplines,
and regular expressions of worship and Christian service. We also
covenant together to value and respect each other.
You are valued here – We covenant together to express our love for
others through acts of kindness, wholesome and uplifting speech,
helping those in need, and lovingly sharing the Gospel.
You have choices here – We covenant together to be people of
integrity and self-control, always telling the truth, and being honest
in our actions. We will be pure in our thoughts and actions.
You have responsibility here – We covenant together to use the
gifts God has given us in a wise and Godly manner.
You fit here – We covenant to accept each other and embrace our
differences in a way that would be pleasing to God.
As members of this community, we will voluntarily obey all of the rules
and guidelines that were designed to help us respect each other and live
in obedience to God.
Every individual is created by God in His own image (Genesis 1:26-27).
Individuals with intellectual disabilities have purpose and value. The
staff at Shepherds College recognizes personal and organizational
accountability to God for the respect and treatment of the students (2
Corinthians 5:10). Therefore, Shepherds College endeavors to do
nothing that would harm the students physically, mentally, or
psychologically (Philippians 2:3-4).
1. Students have the right to live and learn in an environment free of
discrimination based on race, gender, or disability.
2. Students have the right to live in an environment that promotes
their general health and well-being, and that is free from potential
3. Students have the right to live in the least restrictive environment
possible and will have the opportunity to do so through the
housing progression established by the college.
4. Students have the right to receive clear instruction and guidance
from staff. If instruction from staff is not clear, students have the
right to ask for clarification in a respectful manner.
5. Students have the right to express their ideas and opinions freely
and in a respectful manner.
6. Students have the right to develop a relationship with God in an
environment that nurtures their spiritual growth.
7. Students have the right to have access to and use college
resources that promote learning, growth, and independence.
8. Students have the right to establish personal boundaries as long
as the boundaries do not interfere with their own or someone
else’s safety or well-being.
9. Students have the right and responsibility to make decisions that
impact their lives as long as those decisions follow Shepherds
College policies and state regulations.
10. Students have the right to balance personal rights and privileges
with biblical standards and responsibility.
11. Students have the right to make personal choices, unless choices
negatively affect the health and safety of themselves or another
student, with an understanding that they will be held responsible
for their decisions.
At Shepherds College we encourage students to have a personal
relationship with Jesus Christ. To that end, we provide the following
opportunities for spiritual growth:
Bible Courses - Each semester students will take two Bible courses that
are designed to increase students’ knowledge of God, His Word, and His
plan for their lives.
Church Attendance - It is our expectation that students attend weekly
Chapel – A weekly chapel service focuses on worship, prayer, and Bible
study for students.
Service Opportunities - We recognize the value of service to others and
are committed to providing our students with opportunities to serve.
Staff will schedule opportunities for service with the students in an
attempt to place each student in a place of service that utilizes their
strengths and gifts.
Spiritual Counseling - Our students are provided with numerous
opportunities to receive counseling based on the truths from God’s
Scripture Memory - An important piece of spiritual growth is the
memorization of Scripture. Students will be encouraged to commit
God’s Word to memory on a regular basis through Bible classes.
Shepherds College is a three-year non-degree granting, post-secondary
education program for individuals with intellectual disabilities who have
completed high school and have a desire to learn vocational and life
skills. The intent of this program is to train individuals to reach
Year 1: Coursework includes a full complement of classroom instruction
throughout both semesters. Classes will focus on Bible instruction, life
skills, and general academic classes in math, computers, and language
Year 2: Most instruction will be centered on the area of vocational
training selected by the student, choosing between Culinary Arts or
Horticulture. Much of this instruction and training will be hands-on.
Additional academic classes will also be scheduled.
Year 3: Instruction continues, specific to each student’s selected field of
study, employment preparedness, and spiritual development. Students
will be given an internship assignment providing practical training and
experience within their selected field of study.
Throughout the three-year program, documentation of achievements
and development, and a sampling of various assessments and
completed assignments will be compiled in a personal portfolio for each
student. Upon completion of Shepherds College, students will receive a
certificate of completion and will be paired with a Transition Coach as
they purposefully transition into the selected life environment of their
Satisfactory Academic Progress
Academic progress is evaluated regularly by a student’s academic
advisor through regular communication with course instructors. A
passing grade is necessary for each course in our program.
The compilation of grades and scores for each class will be the sole
responsibility of the instructor. Through the scoring of assignments,
competency assessments, examinations, presentations, etc., each
instructor will follow a predetermined weighted value for each grading
piece to determine a final class grade. Students will receive regular
feedback from instructors regarding their progress and class
Report cards will be distributed after mid-term and final exams each
semester and serve as a means of assessing academic progress.
The Dean may place a student on Academic Probation for any or all of
the following reasons related to unsatisfactory academic performance:
1. Repeated failure to complete assignments on time,
2. Poor quality of work, or
3. Failing a course, whether at the end of a grading period or at its
Once placed on Academic Probation, the student will meet with his/her
Academic Advisor to formulate a plan for improved performance, and if
necessary forfeit his/her personal time and/or time spent on extra-
curricular activities in order to invest the necessary time in study. Once
the Academic Advisor determines that a student has demonstrated
satisfactory academic, the advisor will appeal to the Dean for the
student to be removed from Academic Probation. This appeal must be
based on at least one of the following:
1. A passing course grade
2. Submission of all late work and a minimum of four weeks of on-
time coursework submission
3. Notification from the course instructor involved that the
student’s performance indicates satisfactory academic progress
The Dean will then determine whether or not the student has made
sufficient progress to be removed from Academic Probation.
A student may submit an appeal of Academic Probation to the Director
who will review the student’s standing and issue a decision of the
appeal within five (5) business days.
Students will receive grades in most of their classes. We believe grades
are an important factor in evaluating student achievement, progress,
and effort and ultimately in determining each student’s eligibility for
graduation. Grades will allow us to evaluate the program’s
effectiveness and allow us to provide feedback to students, parents, and
others. These measures of student achievement will prove to be
valuable points of reference for potential employers.
Grades for each class will be based on the following grading scale:
90% & above A
80 to 89% B
70 to 79% C
60 to 69% D
Below 60% F
If a student demonstrates that he/she is unable to meet class
expectations, he/she may be placed on a formal Accommodation Plan.
This determination will be made by the Dean, Academic Advisor, and
instructor; it will include a different set of class requirements to be
scored strictly on a pass/fail basis. The details of any accommodation
plan will be communicated to the student’s parents. Informal individual
accommodations to class materials are made as deemed necessary by
the instructor and Academic Advisor.
Transfer of Credits
Due to the nature and uniqueness of Shepherds College, course credits
do not transfer to any other postsecondary program, college, or
university. Likewise, credits from other institutions do not transfer into
As an educational institution, it is important that Shepherds College
promote and expect complete academic honesty from students.
Cheating is not allowed under any circumstances or in any form. Any
work a student submits must be his or her own. Academic dishonesty
will be treated as a very serious offense.
Attendance and Withdrawal
Regular classroom attendance will be a point of emphasis at Shepherds
College. By setting high expectations with regards to attendance, we
hope to promote personal development in the areas of dependability
and responsibility. Students are expected to attend class each day
unless an illness prevents otherwise. In the case of illness, it is the
responsibility of each individual student to contact his/her Academic
Advisor to request an excused absence. In the event of extended or
regular absenteeism, the college may request that a student visit a
physician for an evaluation. Parents/guardians will be notified prior to
this course of action if it is deemed necessary. Unexcused absences will
be dealt with on an individual basis and may result in demerits and loss
Students will also be expected to be in class on time, as we seek to
develop important traits that will prove beneficial in life. Tardiness to
class will initially result in the student being required to make up missed
time on a daily basis. Regular tardiness may result in demerits being
issued and subsequent loss of privileges that come with the
accumulation of demerits.
Students withdrawing from the program must do the following:
1. Submit a written letter of withdrawal to the Director of
2. Complete a student withdrawal form;
3. Make an appointment with the Director and Dean to discuss
circumstances and options for returning;
4. Meet with the Financial Aid Officer
Students will have a maximum of four years to complete the three-year
Shepherds College program, allowing for one year to be repeated, if
If a student is not accepted into Shepherds College, all monies paid by
the student shall be refunded.
Refunds and rate adjustments for tuition and refundable fees shall be as
1. A student who withdraws before the first class and after the
five-day cancellation period shall be obligated for the
2. A student who starts class and withdraws or is dismissed before
the completion of an academic semester, will be obligated for
charges and fees for the entire month during which attendance
was terminated plus the enrollment fee.
3. If a student moves from resident to non-resident status, or vice
versa, any partial month of residential status will be billed as an
entire month and any scholarship or financial assistance directly
from Shepherds College will be adjusted accordingly.
The school shall make the appropriate refund within 30 days of the date
the school is able to determine that a student has withdrawn or has
been terminated from a program. Refunds shall be based upon the last
date of the student’s attendance or participation in an academic school
Return of Title IV Financial Aid Funds
All students must follow the school’s refund policy.
If a student withdraws or stops attending Shepherds College within a
semester, federal financial aid regulations require that a recalculation
be done on financial aid funds received for that semester.
The financial aid recalculation is based on the student’s last day of
attendance and any unearned aid must be returned to the federal
government. Federal financial aid is not 100% earned until the
attendance has exceeded 60% of the semester. As a result of a financial
aid recalculation, a student may be responsible to pay tuition charges
that were originally covered by financial aid funds that the school was
required to return, and they could also owe money directly to the grant
Students should contact the Financial Aid Office at the school for
additional information about the recalculation policy.
The amount of Title IV aid earned is figured by taking the percentage of
enrollment that is completed multiplied by the total Title IV funds
disbursed plus the Title IV funds that could have been disbursed by
federal guidelines. The difference between disbursed and earned is the
Any Title IV aid that is unearned must be returned. If the student does
not receive the full Title IV that he/she earned, then a post withdrawal
disbursement may be made.
After determining the amount of aid that is unearned, that amount
must be returned. If there is aid that is unearned, it may be the
responsibility of the school and/or the student to return the funds.
The institution is responsible for returning the lesser of the following:
1. Total amount of unearned aid.
2. The amount of institutional charges multiplied by the unearned
The student will be notified if he/she owes unearned aid back to the
Refunds from the student accounts for unearned student aid will be
repaid in the following order:
1. Stafford Loan (unsubsidized)
2. Stafford Loan (subsidized)
3. Parent Plus Loan
4. Pell Grant
All refunds are made within 30 days of the date of withdrawal. For
refund purposes, institutional charges according to the federal
guidelines are: tuition, lab fees, textbooks, supplies, uniforms, and
graduation fees. The application/enrollment fee and preregistration
costs are fully earned by the school.
Upon successful completion of Shepherds College three-year post
secondary program, qualifying students will participate in the
commencement ceremony and be awarded a Certificate of Completion.
Participation and attendance is mandatory for all students in the
college. Parents should schedule travel arrangements in such a way as
to not infringe on students attending the ceremony. Summer recess
begins after the commencement ceremony. Early dismissal for travel on
graduation day will not be granted. Shepherds College students help
host the event for the graduating class, and we also feel it is important
to help the students gain a sense of the pride and victory in continuing
in the program through completion. It is an inspiring time for all!
Airport transport on graduation day will not be provided by staff. We
ask that parents flying home with their student please plan realistically
with flight times and in allowing time to get to the airport of your choice
after the ceremony. Plan to leave campus about two hours before a
departure time for Milwaukee and three hours before a departure for
Please have reasonable expectations if you plan to leave campus on
graduation day. It is a huge event with extra visitors, cars, and media
on campus, and the staff will obviously be focused on details of the day.
Every spring just after students return from winter break, caps and
gowns will be ordered. A list of the graduating students will be sent to
business office and a graduation fee will be applied to each student’s
account. This fee will be reflected in the following monthly bill. This fee
covers the cost of regalia, certificates, and other commencement
We expect the students to treat the ceremony with the dignity and
respect and to dress and act accordingly. All student behavior should
reflect maturity with the goal to glorify God.
The formal nature of the ceremony requires appropriate dress,
Men are to wear dress slacks (non-denim), socks, dress shoes
(no athletic shoes), and a dress shirt (no pattern).
Women are to wear an appropriate dress, skirt, or dress slacks
(non-denim), dress shirt or blouse, and dress shoes. Jewelry
appropriate for a job interview is acceptable. No backless
sandals, flip-flops, or athletic shoes.
Flowers are not to be pinned on gowns, worn on wrists, or
carried during the ceremony. Commencement caps are not to
be tampered with or written on.
Outfits must be approved by the Dean, Residential Life Manager, or the
Administrative Assistant to the Dean.
All non-graduating students will participate in the choir and/or other
aspects of the ceremony. Their attendance at commencement will be
mandatory and they should dress professionally.
Campus Arrival and Departure
Families that transport students by vehicle should schedule student
arrivals to and departures from the college between 9:00 a.m. and
Shepherds College provides transportation and gate escorts to students
traveling by air. Please contact the college Administrative Assistant to
communicate airport travel arrangements and any specific packing
requests. We encourage parents to book direct flights whenever
possible. If a student has a connecting flight, parents are responsible for
arranging layover escort service with the airline. Students traveling on
flights that occur during designated travel days, and within the
parameters established below, will incur a transport fee, which will be
billed through the finance office. Additionally, students will need cash
or a debit card to pay for the cost of meals. Parents are expected to pay
for baggage fees when the flight is booked.
$20 Travel Fee – Students will need to pay for their own meals.
Families are responsible for baggage fees.
Schedule flight arrivals and departures between 9:00 a.m. and
$25 Travel Fee – Students will need to pay for their own meals.
Families are responsible for baggage fees.
Schedule flight arrivals and departures between 10:00 a.m. and
Flights scheduled on days other than designated travel days or outside
of established time parameters will incur an extra charge. Flights to and
from Milwaukee General Mitchell International airport will be charged
an additional $120.00 and flights to and from Chicago O’Hare airport
will be charged $250.00.
Parents are to pay luggage fees when booking flights. If this is not
possible, parents should provide money in the student’s CAM account
or students may pay with a personal debit card at airport. Staff will not
have money to pay baggage fees on behalf of the student.
Parents should confirm with the airlines that student will need an escort
to the gate for both departing and arriving flights. The “Air Carrier
Access Act” (ACAA) means you do not pay for an airline escort for your
student when they have a layover. Often you are unable to secure an
airport escort for layovers online, but you may have to make a phone
call. If you are told there is a charge for an airport escort, ask to speak
to the manager.
Students traveling by air must have a government issued ID; the
Shepherds College student ID will not suffice. Since most of our
students do not have a driver’s license, a state ID is needed. It does not
have to be a Wisconsin ID.
If parents do not want students to check luggage, or if they have specific
packing requests, this information should be communicated to the
Administrative Assistant no later than one week prior to travel day.
Parents will receive an e-mail approximately one month prior to travel
day. We cannot guarantee packing requests after the deadline.
Residential Life staff members are not responsible for detailed checking
of clothing for tears, fit, and wear, etc. Students and parents can make
those decisions when the students are home.
Packing for breaks can be simplified by leaving clothing and toiletries at
home sufficient for a two to six week stay. This will allow students to
avoid check-in baggage fees and to travel with carry-on luggage.
Severe Weather and Fire Evacuation Policy
Severe Weather Conditions
A Condition Gray is when weather conditions exist which may produce
high winds or possible tornadoes; all students and staff should be
alerted to prepare for a possible evacuation to shelter areas.
A Condition Black is when a tornado has been sighted or its presence
has been detected by radar, and the Weather Bureau issues a Tornado
Warning. This means that an actual funnel cloud has been sighted. If it
is in the immediate area of Union Grove, students will be instructed to
take shelter immediately.
Tornado Imminent - Take Cover: A page will be sounded with the
instructions to proceed to the inner halls and to cover faces and heads.
Keep away from windows or other areas with glass.
Instructions for Evacuation - Tornado or Fire
As students evacuate the residential facilities, they should turn
off appliances and lights.
Students should remain in the designated meeting location until
authorized to leave.
Shelter locations for tornado:
o Students in the Clark Apartments should evacuate to
the Findley Center basement.
o Students in the Wood Center or Greenhouse should
evacuate to the Wood Center basement.
o Students in the College Homes should evacuate to the
College Homes basement.
Shelter locations for fire evacuation:
o Students in the Clark Apartments should evacuate to
the Findley Center basement.
o Students in the Wood Center classrooms should exit
through the nearest door and evacuate to the
o Students in the College Dormitory and Student
Commons area should exit through the nearest door
and evacuate to Lamb Cottage.
o Students in the College Homes should exit through the
nearest door and evacuate to the alternate College
The purpose of the dress code is to encourage an appropriate degree of
modesty and to reinforce our core values. Students should always dress
modestly and their attire should demonstrate appropriate respect for
standards of professionalism, cleanliness, and propriety. Cooperation
with these regulations is a matter of personal integrity.
Enforcement of this policy shall be the responsibility of the classroom
instructors and the Academic Advisors. Should any dispute arise,
responsibility for interpreting the intent of these standards will rest
solely with the Director of Shepherds College.
Students are to wear clothing that is well-fitting, clean, and modestly
designed. Never is it permissible for a student to wear any article of
clothing with advertising, logos, or statements that are offensive or
inconsistent with the standards and values of the college.
Class dress is required Monday through Friday 8:30 a.m. until 4:00 p.m.
and for church services. The following guidelines are the expectation
for classroom dress:
Acceptable classroom dress for female students includes: dresses,
skirts, pants, jeans, capris, dress shirts, and sweatshirts. Skirts and
dresses are to be no shorter than the top of the knees (including the
slit). Women should not wear shorts, stretch or stirrup pants, sweat
pants, overalls, or spaghetti strap/strapless shirts or dresses, or
t-shirts to class. Tops that expose the midriff or are low-cut are not
acceptable. Undergarments may not be visible. Female students
may be instructed to wear a belt if their pants ride too low. Please
do not wear flip flops to class.
Men should wear a collared shirt, sweater, or sweatshirt with full-
length dress pants or jeans. Pants must be worn at the waist, and
male students may be instructed to wear a belt if pants ride too low.
Men should not wear shorts, sweat pants, overalls, or t-shirts to
No article of clothing should be torn or have holes. Shoes should be
appropriate to the clothing, and at times classes may require specific
types of footwear.
Instructors will communicate appropriate dress for training that occurs
outside the classroom. Students are to wear clothing that is appropriate
for the task performed.
Students will be required to wear specific clothing while involved in
their specialty major training as determined by the specialty instructor.
Students should bring one or two professional outfits to wear for
presentations, mock-interviews, and special occasions.
Casual dress is permitted outside of classroom hours. Casual dress
includes sweatpants, t-shirts, and modest shorts (no cut-offs or short
shorts). Casual clothes should fit comfortably and not be tight or
revealing. Low riding jeans or pants, halter tops, low-cut or sheer
blouses may not be worn.
Other Issues Regarding Appearance
Students are expected to follow these guidelines:
Hair should be clean, combed, and neatly arranged or trimmed.
Shaggy, unkempt hair is not permissible regardless of length.
Hair that is dyed an unnatural color (for both men and women)
is not permitted. Sideburns, moustaches, and beards should be
Tattoos and body piercing (other than earrings for women)
should not be visible.
Behavioral Policies and Guidelines
Alcohol, Tobacco, and Illegal Drugs
In order to promote the virtues of sobriety and self-control, Shepherds
College prohibits the use of alcohol, tobacco (in any form), and illegal
drugs. Students are not allowed to purchase, possess, or consume
these products. Violation of this policy will result in disciplinary action.
Computer, E-mail, and Internet Policy
The computer, e-mail, and Internet policy applies to personal
laptops, Smartphones, iPads, computers in the student
commons, and the Shepherds College computer lab.
Students of Shepherds College are to practice biblical principles
when using both their own computers and when using the
college’s computers. What we see and do has a great effect on
our character. Therefore, students are to pay close attention to
what they are doing and seeing while on the Internet. The
computer lab is designed to help students learn and is to be
used primarily for school-related activities.
College faculty and staff have the right to monitor student
computer, e-mail, and Internet use. Improper use could result
in demerits, loss of privileges, suspension, or expulsion.
Improper use includes viewing, sending, or receiving any
communication that is offensive, insulting, or sexually impure.
Be mindful of others. If someone is waiting for a computer,
students should limit their time to 20 minutes. If a student is
using the computer for personal use and someone is waiting to
use it for an assignment, the student needing the computer for
an assignment receives priority.
Shepherds College Outlook E-mail is to be used for college-
related communication. You may use your Shepherds College
e-mail to contact family and friends. Please do not use your
college e-mail address for SPAM-like communications. Students
should never download or save anything from the Internet to
the computer hard drive.
Students will need to use a portable flash drive to save
documents for class.
No food or drink is allowed in the computer lab and near
computers in the student commons.
The computer lab and access to the computers in the student
commons will not be available for first year students to use on
Monday – Friday during the following times: 8:30 a.m. - 9:00
a.m. and 12:00 p.m. - 1:00 p.m.
The computer lab will be closed for second year students
Monday – Friday from 8:30 a.m. - 9:00 a.m. Second year
students will be allowed to use the computer lab Monday -
Friday from 12:30 p.m. - 1:00 p.m. unless they have meetings or
class responsibilities. The computers in the student commons
will not be available to students during this time.
We expect students to exercise good judgment with regards to
the amount of time and to materials posted online. All
Facebook use should be appropriate and may include the
o Interacting with family and friends
o Sharing appropriate photos and news
o Chatting with appropriate individuals in a healthy manner
Our choice in music has the potential to both reflect and shape our
character. We all have individual taste in music. At Shepherds College
we encourage students to discern and evaluate their selection of all
music. Students should be sure that their music selections are in
harmony with the standards of the college. Music which contains
inappropriate language, immorality, violence, or anything else that
conflicts with Scripture is not acceptable.
The following questions should be used as a guide to determine if the
music a student is listening to is appropriate:
Is this song encouraging or does it discourage me when I listen
Does this song have any inappropriate or profane language?
Does this song promote destructive behaviors such as sexuality,
drunkenness, violence, or bad thoughts?
Students should also be considerate of others around them. If the
music they are listening to is not necessarily inappropriate but
considered offensive by another, students should use headphones.
Students should respect others in regards to the volume of their music.
Movie, TV, and Video Game Guidelines
The movies, TV shows, and video games we choose to watch and play
have the potential to reflect and shape our character. Movies, TV
shows, and video games that contain violence, obscene or crude
language, and sexual immorality are not permitted. Movies and videos
must be approved by the Residential Life staff who oversees the
student’s residential facilities.
Movie and Video Game Standards:
Movies Video Games
Acceptable Ratings: G, PG C, E, E10+
Ratings that Need Approval: PG-13 T
Ratings Not Permitted: R and above M and above
Personal Cell Phone Policy
Students are encouraged to have personal cell phones so they can
remain in contact with family and friends. Parents should discuss phone
use guidelines with students. Parents are encouraged to monitor
student phone usage through cell phone company records.
Phone use will not be permitted:
During class and shall be kept in residential area
During meal/snack times
During medication passes
During residential and group activities
In order to establish phone etiquette and privacy, students will follow
the guidelines posted in residential areas:
Red Zones – cell phones not permitted
Yellow Zones – students may carry phones, but must take calls
to a green zones
Green Zones – phones and conversations permitted
Students living in Clark Hall will use cell phones in rooms which are not
occupied by their roommate. Phone use will not be permitted in
Sexual Purity/Dating Policy
An important part of any individual’s development and pursuit of
independence is the ability to develop healthy relationships, including
relationships with members of the opposite sex. In an effort to
encourage healthy male-female relationships and promote social
development outside the realm of dating, we have established a dating
policy that intentionally seeks to prevent unhealthy interactions
between any pair of students. The intent of the policy is to help
students maintain focus on their education and personal development.
All male-female interactions and relationships will be held to the
following set of standards:
Respect Personal Boundaries (No Touch)
o Physically: Avoid physical contact, including playful touches
such as tickling, high fives, etc.
o Emotionally: Avoid exposing/revealing too many feelings
Resist Temptation (Keep a Distance)
o Physically: Resist setting in motion physical interactions
that will be difficult to control.
o Emotionally: Maintain control of one’s thought life
regarding emotional attachment and physical purity.
Refrain from Isolation (3 or More)
o Physically: Avoid situations where two students are alone
in any setting; keep from pairing off with the same
individual in a group setting. Students are never allowed in
a room or apartment of a student or resident of the
o Emotionally: Avoid becoming consumed with one
o All students will be held to these standards by faculty and
o Students who demonstrate an unwillingness to follow this
policy will be subject to verbal warning and subsequent
consequences that may include loss of privileges, social
restriction, and/or demerits.
Same-sex interactions that are sexually oriented in any way
need to be avoided. This includes jokes, teasing, gestures,
physical touch, and exposure of private areas. This includes
homosexual acts, behavior, or promotion of such a lifestyle.
Shepherds College desires to compassionately assist young adults with
intellectual disabilities in the pursuit of Appropriate Independence.™
The philosophy of Appropriate Independence™ is woven throughout
Shepherds College. Ai is defined as supported self-sufficiency that is
aligned with the strengths of each individual and guided by Christian
values. Dr. Russ Kinkade, Executive Vice President, authored
Appropriate Independence: Potential Realized as a blueprint for
Shepherds Ministries. Dr. William Amstutz, President of Shepherds
Ministries, further explains Appropriate Independence™ as “graduated
responsibility with full accountability consistent with the Word of God.”
Responsibility involves acquiring skills, gaining authority to make
decisions, and having an understanding of the consequences associated
with decisions. In so doing, students receive the power to make
decisions and are held accountable for those decisions. Students are
taught that Scripture is the foundation for decision making.
The four principles of Appropriate Independence™:
1. God has designed us on and for a purpose.
2. God has created us as individuals for community.
3. The purpose is to train for life.
4. The goal is to empower individuals to serve.
Designed On and For a Purpose
We believe that God has designed all of us on and for purpose. It is our
goal to help each student fulfill the purpose for which God has designed
him/her. In Personal Development class, students will spend time
evaluating the premise that we are designed on and for purpose.
Students will create their own personal purpose statement, an
important part of this process.
Discipline and Accountability
Our goal at Shepherds College is to enable students to develop values
that will encourage them to make wise and Godly choices. Each
individual has the ability to make choices in life, and ultimately, we are
responsible, and need to be held accountable, for those choices. When
an unwise or ungodly choice is made, our desire is to implement an
appropriate disciplinary response and to assist the student in the
Functions of Discipline*
When carried out in a spirit of love and humility, discipline has a number
of important functions.
Discipline has a protective function. Awareness that discipline
could take place helps some members of our community
avoid things that would be harmful to them and the
Discipline has a redemptive function. The process of discipline
can be used to rescue individuals from harmful patterns of
behavior, bringing them back to a lifestyle of balance and
Discipline has a punitive function. Discipline can be used in an
attempt to force a person to recognize and abandon wrong
behavior and to punish actions that are a threat to the
Discipline has a restorative function. The ultimate goal of
discipline is restoration of fellowship within the community
after repentance and forgiveness have occurred.
*Resource: Cedarville University’s 2007 Student Handbook
Levels of Discipline
Discipline at Shepherds College will generally be progressive in nature.
However, immediate dismissal may occur if an offense is such that it
creates a risk of substantial harm to the individual or others if
immediate action is not taken.
Demerits can be given by instructors, Residential Life Staff, or Academic
Advisors. Each time a demerit is received, it will be recorded in the
student’s file by the Academic Advisor. A student can receive up to 10
demerits until punitive action is taken. Demerits can be given for, but
not limited to, the following reasons:
Violation of dress code
Violation of music, TV, movie guidelines
Violation of curfew
Failure to manage appropriate level of cleanliness in apartment
Inappropriate displays of affection
Unexcused absences from classes
Use of foul language
Violation of Community Covenant
Violation of the Housing Rules
Loss of Privileges
When a student accumulates 10 demerits, certain privileges will be
forfeited for a period of time. These privileges include the ability to go
off campus, attend and/or participate in special activities and outings,
etc. The Academic Advisor will communicate with the student’s
parents/guardians at each accrued increment of 10 demerits.
Damaged Property and Financial Retribution
Students that cause willful or negligent damage or destruction to
Shepherds’ property, including textbooks or the property of others, will
be expected to cover the cost of the damage. This financial retribution
can be combined with other penalties based on the seriousness of the
Full Campus Restriction
Students are placed on Full Campus Restriction for a period of 60 days
when they reach a total of 30 demerits. During this time of restriction,
students will be required to meet with their Academic Advisor in an
effort to identify and correct problem areas in the student’s life that
have led to this disciplinary action. Full campus restriction should be
considered very serious and should make students and their
parents/guardians aware that suspension and dismissal is the next
course of action should the issues continue. Full Campus Restriction can
also occur for the following reasons:
Blatant disrespect for authority.
Repeated acts of dishonesty.
Intentional or negligent destruction of property.
Use of alcohol, tobacco, or illegal drugs.
Violation of the Shepherds College Community Covenant.
Suspension and Dismissal
Suspension and Dismissal are both part of the process of discipline and
accountability at Shepherds College. Suspension and/or dismissal will
occur when all other levels of discipline have proven ineffective, or if an
offense occurs which creates a risk of substantial harm to the individual
or others if immediate action is not taken. Suspension may be
implemented as a student’s future at Shepherds College is determined
and may be a precursor to dismissal. When suspended or dismissed,
students are not permitted to remain at Shepherds College, attend
class, or participate in any college-related activities. Once the
determination for suspension/dismissal has been made, the student will
need to leave campus as soon as possible. All costs incurred to send a
suspended/dismissed student home will be the responsibility of the
student’s parents/guardians. Suspended students will be reinstated at
the discretion of the Shepherds College Director and Dean. A
suspension/dismissal notice will communicate the reason for and
effective date of the suspension/dismissal and summarize the
preemptive action steps which were taken.
The dismissal appeal process:
The Director of Shepherds College will notify the student and
parents/guardians of the decision to dismiss the student from
Upon receipt of the dismissal notice, the student and the
parents or guardians will have seven working days to file an
appeal of the decision.
The Executive Vice President of Shepherds Ministries will
consider any and all appeals of dismissal and render a decision
within five working days of receipt of the appeal. The decision
of the Executive Vice President of Shepherds College will be
final. No further appeal will be considered.
Dismissal can occur for the following reasons:
Violation of the conditions of Full Campus Restriction.
Accumulation of 40 demerits.
Repeated acts of property destruction.
Physically harming another student, resident, or staff member.
Repeated violations of the Shepherds College Community
Exhibits of psychological, behavioral, or medical needs that
cannot be appropriately met by the college staff.
Failure to pay the agreed upon tuition.
Participation in illegal activity.
Acts of sexual immorality or sexual harassment.
If a student withdraws from Shepherds College and later desires to re-
enroll, the student must apply for readmission.
If a student was dismissed due to poor academic performance, the
student may apply for readmission, and must also provide evidence of
remediation in the problematic area when applying for readmission.
Any former student seeking readmission to Shepherds College must
indicate a desire to reapply in writing to the Director of Admissions.
Applicants for readmission will be subject to the same admissions
criteria as any applicant, including interviews and assessments on
campus. Candidates for readmission must also pay the application fee.
The student’s candidacy for readmission will be evaluated by the
Admissions Committee and is not guaranteed.
Students that were dismissed for punitive or disciplinary reasons must
submit a letter of interest in readmission to the Director of Shepherds
College. Following an interview with the former student the Director
will determine whether, or not, to invite the individual to reapply to
Shepherds College. If invited to reapply, the student must go through
the complete admissions process in order to be given full consideration.
Any student or parent/guardian that has a complaint relative to
the student’s care, treatment, educational, or training
programs shall make such complaint orally or in writing to their
o In the event that such complaint involves the student’s
Academic Advisor, such complaint shall be made orally or in
writing to the Director of Shepherds College. If a complaint
involves any staff position listed herein, said staff person
shall be bypassed, and the complaint will be referred to the
next immediate level of administration.
The Academic Advisor will inform the Dean of the complaint
and together they will assist the student in the formulation of
his/her complaint and will make every attempt to resolve the
If the Academic Advisor and Dean cannot resolve the complaint,
they will refer the complaint to the Director of Shepherds
College who will make every attempt to resolve the situation.
o The Director will investigate the complaint, determine its
validity, and order the disposition thereof.
o The parent or guardian may request a meeting with the
Director and Dean, along with any other staff member
involved in the complaint procedure.
If the Director cannot resolve the complaint, the complaint will
be referred to the Executive Vice-President of Shepherds
Ministries who will resolve the situation.
o The Executive Vice-President of Shepherds Ministries will
investigate the complaint, determine its validity, and order
the disposition thereof.
o The parent or guardian may request a meeting with the
Executive Vice-President of Shepherds Ministries along
with any other staff member involved in the complaint
The decision of the Executive Vice-President of Shepherds
Ministries will be final. No further appeal will be considered.
Family Education Right to Privacy Act (FERPA)
Under authority of the Family Education Right to Privacy Act, Shepherds
College has established a policy for the release of student and/or
All students attending Shepherds College, parents of minor
students, and parents of tax dependent students will have the
right to inspect, review, and challenge their academic records
including grades, attendance, advising, and any additional
information contained in their education records or that of their
minor or tax-dependent child. The right to student file
information is not conveyed to any spouse or family member by
the right of relationship. A spouse does not have access. As a
postsecondary educational institution, parental access to
students' records will be allowed without prior consent of the
students if the students are dependents.
Education records are defined as files, materials, or documents
that contain information directly related to students and are
maintained by the institution. The Director supervises records
and access is afforded by program officials for the purpose of
recording grades, attendance, and advising, as well as
determining financial assistance eligibility.
Each student and the parent or guardians of a dependent
student have the right to review their academic and financial
assistance records. The review will be allowed during regular
program hours under appropriate supervision. The student
and/or parent must notify the school one day in advance.
During and after inspection of the file, no original document
may be removed by the examining party. Shepherds College will
provide one copy of each document free of charge and will do
so within five (5) working days of the student's or their
Written consent is required before education records may be
disclosed to third parties with the exception of the accrediting
commissions and government agencies so authorized by law.
Anytime access is granted to a student file, for purposes of
review by other than appropriate management, state, or federal
authorities, an access log will be kept of the date, place, and
time during which access occurred. The name of the person(s)
who accessed the file and the reason for the file review will be
recorded in the log.
Under no circumstances will Shepherds College disclose to any
agency or person any statistic or report in the student files that
relate to Campus Crime Information reporting requirements.
This does not preclude disclosure under order of the court or to
agencies entitled to access by right of legislation.
Important Contact Information
Student Mail/Packages: Tuition/Business Office Mailings:
Shepherds College Shepherds College
Attn: (Student Name) Attn: Business Office
1805 15th Avenue 1805 15th Avenue
Union Grove, WI 53182-1597 Union Grove, WI 53182-1597
Staff Contact Information: (All SC staff emails are the first initial, last name
in its entirety, then, @shepherdscollege.org).
Tracy Terrill Chris Wright
Director Director of Admissions
Angela Houk Cathy Harvey
Dean Administrative Assistant
262-878-6353 262-878-5620 ext. 6421
Lori Konopasek Brian Canright
Lead Advisor Residential Life Manager
262-878-5620 ext. 1256 262-878-5620 ext. 6424
Karli Luchterhand Jenna Brasch
Academic Advisor Residential Life Staff
262-878-6354 262-878-5620 ext. 6101
Erin Luchterhand Stephanie Sheppard
Academic Advisor Residential Life Staff
262-878-6355 262-878-5620 ext. 6269
Elyse Fye Trecia Christenson – IRIS Funding
Academic Advisor 262-878-5620 ext. 2297
Cindy Rabbitt – Student Billing
262-878-5620 ext. 2300