Adobe Connect Users Guide by HC12070606527

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									                       ADOBE CONNECT USERS GUIDE




USING ADOBE CONNECT FOR RECORDING AND WEBCASTING




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 Adobe Connect Guide by Steven Wright, Lancaster University is licensed under a
 Creative Commons Attribution-NonCommercial-ShareAlike 3.0 Unported License.
                                ADOBE CONNECT USERS GUIDE



HOW TO USE THIS GUIDE
This guide is NOT a software manual, it is a ‘how to’ manual. It refers you to the comprehensive
Adobe help guides for many aspects and technicalities.

It opens with checklists for different scenarios for which Adobe Connect is commonly used.
These checklists guide you through obtaining and setting up the right equipment, the room and
the processes for recording a session, webcasting from your desktop or running a seminar or
event with both face-to-face and distance participants.

These checklists are designed to help you and then refer you to other parts of the guide or other
resources for each stage. It’s a step-by-step and hopefully clear – feedback for improvements
ALWAYS welcome to s.t.wright@lancaster.ac.uk



WHAT ARE YOU DOING?
Recording on your own (e.g. a presentation/slideshow etc. for access via the VLE).

Turn to p5

Running a live webinar from your desktop (eg. A live session just for distance learners).

Turn to p7

Running a blended event with face-to-face and distance participants simultaneously (e.g. a
seminar for both on and off campus postgraduates)

Turn to p8



GETTING STARTED – ESSENTIAL INFORMATION:
The main account to login is:

Username: dhr@lancaster.ac.uk

Password: ________________________ (< please contact support and write in here in pencil)

Recording: http://lancasteruni.adobeconnect.com/dhr-recordings/

Webinars: http://lancasteruni.adobeconnect.com/dhr-webinars/



BORROWING THE FHM KIT FOR WEBINARS
We now have a dedicated mobile set of equipment to support adobe connect webinars. This is
hosted by faculty ISS. Full details are on p11



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CONTENTS
How to use this guide...................................................................................................................................................... 2

Checklist 1: Making An On-Screen Recording....................................................................................................... 5

Checklist 2: Individual Webcast from your Desktop ......................................................................................... 7

Checklist 3: Webcasting An Event with Face-To-Face and Online Participants ..................................... 8

    Pre-Flight Checks ...................................................................................................................................................... 10

        Using a Headset .................................................................................................................................................... 10

        Using a Microsoft LifeCam................................................................................................................................ 10

Borrowing, Setting Up and Using the FHM and ISS KIT for Webinars..................................................... 11

    Setting up the Host Computer ............................................................................................................................. 12

    Setting up the Microphones and Presenter Machine ................................................................................. 13

Room setup and Layout for A Webinar ................................................................................................................ 15

Logging in to Adobe Connect .................................................................................................................................... 16

    Accessing the recording space ............................................................................................................................ 19

    Accessing the Webinar Space .............................................................................................................................. 19

    Adding ‘Pods’ .............................................................................................................................................................. 20

    Getting the Microphone and Sound Working................................................................................................ 22

        The Audio Setup Wizard – Making Sure it Will All Work .................................................................... 22

    Checking Audio is Working................................................................................................................................... 25

    Sharing Documents – PowerPoint slides ........................................................................................................ 26

        Considerations ...................................................................................................................................................... 26

    Sharing a Document - importing and converting PowerPoint............................................................... 27

    Slide show controls .................................................................................................................................................. 29

Sharing your screen – for mixed media presentations and software demonstrations .................... 30

    Working with screen share................................................................................................................................... 32

    How screen share looks ......................................................................................................................................... 33

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       Messages and alerts while screen sharing ................................................................................................ 34

Working with Distance Participants ...................................................................................................................... 35

   Advice, Guidance and Prcoedures for Managing Participation Rights ............................................... 37

       Advanced Audio - Using single speaker mode ......................................................................................... 38

Accessing, Sharing and Editing Recordings ........................................................................................................ 39

       Accessing your recording ................................................................................................................................. 39

   Making Recordings Public and Sharing via the VLE ................................................................................... 41

   Editing Recordings ................................................................................................................................................... 42

Using Adobe Connect to Give Verbal Feedback and Situated Commentary on Assignments ........ 43

       Suggestions: ........................................................................................................................................................... 43

       An example: ............................................................................................................................................................ 43

       feedback on example so far ............................................................................................................................. 43




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CHECKLIST 1: MAKING AN ON-SCREEN RECORDING
This is for recording from your desktop machine. Adobe Connect is not necessarily the best
system to use.

Is Adobe Connect right for your recording?

Adobe connect makes post-production and rapid dissemination of a recording *very* easy. So it
is recommended if you want to use the recording quickly for distance learners.

If a really high quality audio is required, animations in PowerPoint are essential or you want to
distribute on DVD then you may find the built in recording options in PowerPoint 2010 (see
http://office.microsoft.com/en-us/powerpoint-help/record-and-add-narration-and-timings-to-
a-slide-show-HA010338313.aspx )or Camtasia (See
http://www.lancs.ac.uk/iss/services/digital/Webcasting/makewebcast.htm ) are more suitable
– however post-production to distribute for learners via the VLE is higher with both these
options.

Using Connect:

Adobe Connect is an option for this with simple ways of making the recording available after the
event and it works well if other elements of a course are to be live through Connect.

   1. Pre-flight checks: Get yourself and your materials setup

           a. Headset / microphone and headphones plugged into computer and working

           b. Documents or applications you’ll be presenting ready and available. If using a
              programme is it started and set up as you want it to appear on screen?

           c. Sitting comfortably? Distractions and other noises etc. reduced.

   2. Get Adobe Connect setup

           a. Run the audio setup wizard

           b. Load your presentation into Connect (for powerpoint slides) or start screen
              share (for software or web demo) – make sure the share pod is maximised.

           c. Click the microphone button and check it’s gone green and is picking up audio.

   3. Start Recording

           a. Give the recording a meaningful name

           b. Present as if lecturing not as if creating a perfect radio show!

   4. Stop Recording

           a. Go back to Adobe Connect and click stop recording button.
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5. Editing

       a. Decide if you want to edit and clean up yourself or get Learning Technologist to
          do this

       b. Follow steps to edit recording – remember you can revert to original

6. Making it available

       a. Make recordings public

       b. Post Link




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CHECKLIST 2: INDIVIDUAL WEBCAST FROM YOUR DESKTOP
This is for running a training session and recording it e.g. demonstrating SPSS or giving a live
presentation to PowerPoint slides and then having question and answer at the end.

   1. Preparation

           a. Inform potential participants of the time of your webcast

           b. Inform people when a recording will be made available

   2. Pre-flight checks: Get yourself and your materials setup

           a. Headset / microphone and headphones plugged into computer and working

           b. Get documents or applications you’ll be presenting ready and available. If using a
              programme start it up and get it set up as you want it to appear on screen at the
              start of the session.

           c. Get yourself sitting comfortably? Distractions and other noises etc. reduced.

   3. Get Adobe Connect setup

           a. Run the audio setup wizard.

           b. Load your presentation or setup screen share – make sure share pod is largest
              size possible.

           c. Click the microphone button and check it’s gone green and is picking up audio.

   4. Start Recording

           a. Give the recording a meaningful name

           b. Present as if lecturing not as if creating a perfect radio show!

   5. Stop Recording

           a. Go back to Adobe Connect and click stop.

   6. Editing

           a. Decide if you want to edit and clean up yourself or get Learning Technologist to
              do this

           b. Follow steps to edit recording – remember you can revert to original

   7. Making it available

           a. Make recordings public

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           b. Post Link



CHECKLIST 3: WEBCASTING AN EVENT WITH FACE-TO-FACE AND
ONLINE PARTICIPANTS
This is one of the more complex but also most useful ways of using Adobe Connect.

It is recommended you secure support for the event in advance as these generally need
someone to setup, attend, interact with and interlocute for the distance participants.

   1. Promotion, information and organisation

           a. Promote the event – get the date and time out via mailing lists, announcements
              to DL students, events listings on website etc.

           b. Book the equipment: FHM webinar kit + additional microphones from ISS if
              required.

           c. (optional) create a ‘holding screen’ PowerPoint slide about the speaker, event
              and time and upload into Adobe Connect.

   2. Pre-session checks: Get the room, presenter and materials set up

           a. Collect the webinar kit from FHM ISS- including USB adaptors and presenter +
              audience microphone – see p11.

           b. Set up the audio kit:

                    i. 1 clip microphone for presenter + 1 receiver for presentation PC in room

                   ii. 1 handheld microphone for chair/audience + receiver connected to ‘host’
                       laptop

                   iii. Ensure these are working correctly via USB interfaces

           c. Login as DHR host ID on laptop

           d. Display the waiting / hold screen up.

           e. Upload or setup documents or applications that will be presented

           f.   Login presenter on room PC as a guest

           g. On host machine (laptop) accept then upgrade role to ‘presenter’

           h. Ensure presentation is maximised in available space first and then click ‘full
              screen’ to make it appear as a PowerPoint.

           i.   Run the audio setup wizard on both machines – check with headphones.

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           j.   Click the microphone button and check it’s gone green and is picking up audio.

   3. Welcome distance and local participants

           a. While room is being setup the host needs to welcome new participants using
              text messages and keep them informed of what’s happening and when audio
              should stat (silence is usually taken as technical problems rather than as setting
              up!)

All the above should be done in advance – from now on you’re running live! You may want to
record introductions but often recording starts after the housekeeping.

   4. Welcoming local and distance participants and introducing speaker

           a. Chair to take handheld mic and welcome face-to-face participants and distance
              participants. Mic can be passed around for introductions (if not host should type
              messages to keep distance guests informed).

           b. Host to handover and introduce speaker.

   5. Start Recording

           a. Give the recording a meaningful name

           b. Present as if lecturing not as if creating a perfect radio show!

           c. Remember to pass around the handheld mic for questions if recording that else
              end recording at tend of presentation.

   6. Stop Recording

           a. Go back to Adobe Connect and click stop.

   7. Editing

           a. Decide if you want to edit and clean up yourself or get Learning Technologist to
              do this

           b. Follow steps to edit recording – remember you can revert to original

   8. Making it available

           a. Make recordings public

           b. Post Link




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                               ADOBE CONNECT USERS GUIDE


PRE-FLIGHT CHECKS
Before you start Adobe Connect you need to get the computer setup with a working microphone
and any files you’re planning to use.

The microphone needs to be plugged in and working before connect is launched – and then you
tell connect which microphone to use.

Remember: You need to get the microphone plugged in and recognised by the computer
before you start using connect.

USING A HEADSET
A headset gives the best audio when recording or webcasting

USING A MICROSOFT LIFECAM
Microsoft LifeCams are easily used with Adobe Connect as a camera or just
as a microphone. They have good 3600 sound capture and are (usually)
instantly recognised when plugged in to Uni teaching machines.


To use:                                                                      Figure 1 -
                                                                             Microsoft
Simply plug the LifeCam into a USB slot – you should see a message appear    LifeCam
at the bottom left of the screen telling you device detected / running.

Once it is installed and working (a few seconds and a couple of messages) you will be able to use
it with Adobe Connect.




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BORROWING, SETTING UP AND USING THE FHM AND ISS KIT
FOR WEBINARS
We now have a portable webinar kit which includes a
laptop, webcam, headset, receivers, network and power
cables to take along to the venue where a webinar is
happening. Illustrated to the right >




                                                            Figure 2 - portable webinar kit



The following information is subject to change from July 2012:

This kit is below is in short supply
and must be booked from the digital
technologies unit in ISS via ISS help
desk:




          Portable/audience
          microphone




                                        2nd Shure Digital
                                        USB connector



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SETTING UP THE HOST COMPUTER
The host computer is the FHM laptop manned by a ‘meeting host’ who provides support to the
presenter/s, liaises with the distance learners and interlocutes between those in the room and
those at a distance as well as setting up activities etc.

The microphone for the host will be used as the audience mobile microphone




    Digital receiver for mobile          Webcam – for host or
    microphone, plugged in via           to show room and
    Shure USB                            participants




Headphones. If you’re using an        Mobile audience microphone.        Laptop connected via
audience mic these are just           Also used by host to               network socket and
headphones. It is                     communicate with distance          logged in as meeting
recommended to just plug              participants.                      host.
them in via 3.5mm jack into
headphone socket




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SETTING UP THE MICROPHONES AND PRESENTER MACHINE
The microphones need to be setup for both presenter and host machines.



Host / Audience Mic:




                                                                 Ensure that frequency here
                                                                 matches…


                                                                 …frequency here.




Lapel mic




                                                                 Ensure that frequency here
                                                                 matches…


                                                                 …frequency here.




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  Connecting the receiver to presenter machine



USB lead goes from machine
(laptop or presenter machine
in to




Into the Shure digital USB
connector which plugs in to
back of receiver




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    ROOM SETUP AND LAYOUT FOR A WEBINAR

      Host with audience mic used
      to introduce presenters,
      switched off or muted during
      presentations, passed to                                                                                          Presenters slides showing via
      audience members for Q&A                                                                                          projector to audience in the
      session.                                                                                                          room.



Audience members –
watching presentation, using
portable mic in Q&A.
                                                                                                                     Presenter machine – logged in
                                                                                                                     as presenter displaying their
                                                                                                                     slides full screen for those in
 Presenter wearing lapel mic.                                                                                        the room. Running adobe
                                                                                                                     connect with audio from the
                                                                                                                     presenter’s lapel mic.



                                                             Host machine for interacting                   Webcam providing audience
                 Headphones plugged into                                                                    (or presenter) view for
                                                             with distance participants and
                 3.5mm headphone Jack to                                                                    distance participants
                                                             broadcasting audience mic
                 monitor presenter audio
                                                             connected via network cable.
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LOGGING IN TO ADOBE CONNECT
For pre-recording a demonstration, seminar or presentation go to:

http://lancasteruni.adobeconnect.com/dhr-recordings/



For runningg a live webinar with distance participants go to:
http://lancasteruni.adobeconnect.com/dhr-webinars/

Choose to Enter with your login and password



Login using the DHR account:

Login: dhr@lancaster.ac.uk

Password: ________________________ (< please contact support and write in here in pencil)




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After logging on you will see this screen:

A new window will
then open with a
loading screen –
wait for this to finish
loading:




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                                                 ADOBE CONNECT USERS GUIDE – SCREEN OVERVIEW


    ACCESSING THE RECORDING SPACE
    The recording space is very plain and simple – one share pod for the whole screen to share presentations or demonstrations.




This menu bar contains the main
menus (Meeting / Layout / Pods /
Audio) and quick buttons (sound /
microphone / camera / raise hand)
                                                                                                                           There’s a link for Help files here.
to enable/disable and show what’s
happening.




                                                                                                                      The main screen is made up of
                                                                                                                      ‘pods’ which allow you to share
                                                                                                                      content or your computer screen
                                                                                                                      and see and interact with other
                                                                                                                      participants who are accessing or
                                                                                                                      viewing from a distance.



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                                                 ADOBE CONNECT USERS GUIDE – SCREEN OVERVIEW


    ACCESSING THE WEBINAR SPACE
    The webinar space has additional pods displayed for interaction with distance participants:




This menu bar contains the main
menus (Meeting / Layout / Pods /
Audio) and quick buttons (sound /
microphone / camera / raise hand)
                                                                                                                              This sidebar can be
to enable/disable and show what’s
                                                                                                                              hidden by clicking the x
happening.
                                                                                                                              button or setup to give
                                                                                                                              rapid access to different
                                                                                                                              screen layouts e.g. a
                                                                                                                              presentation followed by
                                                                                                                              a layout for collaboration
                                                                                                                              or discussion



                                                                                                                    Additional pods show notes (top)
                                                                                                                    attendees list (middle) and chat
                                                                                                                    (bottom).




                                                                               The main screen shows a ‘holding’
                                                                            20 image. You can then add or show a
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                                                  ADOBE CONNECT USERS GUIDE – SCREEN OVERVIEW


      ADDING ‘PODS’                                                                                   Opening a menu gives you all the
                                                                                                      options – there are some useful
                                                                                                      setup wizards and quick access to
                                                                                                      main features.

                                                                                                      The Pods menu allows you to add
                                                                                                      ‘pods’ to the main screen area




The pod is then displayed – it’s
like a small window and will have
additional controls on it.




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GETTING THE MICROPHONE AND SOUND WORKING
Before you start Adobe Connect you need to have the
microphone you are using plugged into, and recognised
by, the computer.

Quickstart:

The quickest way is to just click the microphone button
in the menu bar – an alert box will appear asking to give
permission for the camera to be used by Flash. Click
Allow.



THE AUDIO SETUP WIZARD – MAKING SURE IT WILL ALL WORK


                                                            On the Meeting menu there is the
                                                            option to use the Audio Setup
                                                            Wizard. This is the most reliable way
                                                            of setting up and testing your sound
                                                            settings and only takes a minute or
                                                            two.




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At Step 1 you test the
speakers/headphones
you are using – this lets
you know if you can
hear sound properly.
Just click the Play
Sound button.




                   If you cannot hear sound check your system settings using
                   the speaker icon in the windows menu bar – ensure it’s not
                   muted, volume is up and your speakers are on.




                                                                  Next choose the microphone
                                                                  you want to use – your
                                                                  system may well have more
                                                                  than one microphone
                                                                  available so ensure you
                                                                  choose the right one
                                                                  (they are clearly labelled e.g.
                                                                  Microsoft LifeCam or
                                                                  Bluetooth Audio Device)




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You can then
record an example
of your speech to
help the system
test audio levels –
speak at a normal
volume at the
distance from the
mic that will be
used in recording.

You can stop the
recording and then
play it back at this
stage to check
quality and
volume.



                                                                   Finally you can test the
                                                                   silence level – this isn’t
                                                                   essential but is a good
                                                                   idea. If you can’t record
                                                                   the typical silence for the
                                                                   recording (e.g. trainees
                                                                   in the room but listening
                                                                   as distinct from all
                                                                   talking before it starts)
                                                                   then skip this step.




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CHECKING AUDIO IS WORKING               Check that there are concentric curved lines showing
The top bar indicates if the audio is   here to show the microphone is broadcasting. 1 shows low
working.                                volume, 2 medium and 3 good sound level.




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SHARING DOCUMENTS – POWERPOINT SLIDES
CONSIDERATIONS
One of the most common functions for recording or webcasting with Adobe Connect is the
ability to display slides and record/webcast the audio at the same time. There are two ways of
doing this:

1 – Import the slides into Adobe Connect

2 – Share your screen.

The following table should help you choose which is most appropriate:

Share a document                                 Share Screen
(import and convert PowerPoint)
Best for:                                        Best for:

Basic slideshows with minimal/no animation,      Any mixed media presentation

Automatically indexes the presentation           Software demonstrations
making navigation of recording far more user
friendly (jump ahead to the slide/section you    Embedded media
want to hear audio on)
                                                 Animations or non-linear presentations.


Not good if:                                     Not good if:

Complex animations embedded media or             It’s a basic slideshow as the recording isn’t
linking out to other documents/web pages etc.    indexed.
– use share screen instead.

Need to use slide advancer / clicker


Things to consider:                              Things to consider

Full screen is available                         Hard to see if it’s still recording.

                                                 Records all on-screen activity, can become
Slides remain in system unless deleted           confusing or cluttered.

Controls are different to advance slides: you    Can be a delay between on screen action and
must click arrows or use cursor keys.            recording/broadcast.

                                                 Resource intensive for computer.




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SHARING A DOCUMENT - IMPORTING AND CONVERTING POWERPOINT


          From the main screen choose the
          Share Document link.




You are then given a list of available
(previously uploaded) documents to
share – you can upload a document in
advance and then choose it when
recording for example.

Or click the Browse My Computer
button.




A standard file browser window
opens – navigate to and then Open
the document you wish to share.

This can be from a memory stick or
the desktop/My Documents (H:\
drive) associated with the account
you’re logged into the PC with.




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The document will be uploaded and
the progress displayed.




The presentation will then be displayed – the next screen shows key controls.




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       SLIDE SHOW CONTROLS




 Annotation controls:

 These allow you to display a
 pointer over the slide or draw on
 the slide to annotate it or draw
 attention to something during a                                                                                        Full Screen View
 presentation.
                                                                                                                        Click the Full Screen button to show
                                                                                                                        the presentation full screen – in the
                                                                                                                        same way as with PowerPoint.
                                                                                                                        However full screen will not show
                                                                                                                        for distance participants


Next/Previous Slide
Controls

Click these next and previous
arrows to change slides.                                                                                                Slide Menu button

After clicking them first time                                                                                       This opens up a list of all slides in
                                                                       29
you can then use the                                                                                                 the presentation allowing you to
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 SHARING YOUR SCREEN – FOR MIXED MEDIA PRESENTATIONS AND
 SOFTWARE DEMONSTRATIONS
 Sharing your screen opens up the whole screen area for recording or webcasting. Screen share
 allows you to show what you are doing on screen and record this – for example demonstrating a
 series of web-based resources such as database searching or a software package such as Atlas.Ti
 or SPSS. You can also show a PowerPoint which has lots of links or animartons or videos this
 way.

 If you don’t have a share pod available then go to the Pods menu and add a new share pod.




Click Share my Screen from
the menu.




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 Created by: Steve Wright,    2012 (GNU General Public License)
 Learning Technologist, Faculty of Health & Medicine: www.lancs.ac.uk/fhm/
                                    ADOBE CONNECT USERS GUIDE

    You can choose three options – in general sharing the entire desktop gives you the greatest
    flexibility, sharing an application or a window may have a particular use for demonstrating one
    programme or piece of software.


             You can choose three sharing
             options:

             Desktop – this shares the entire
             screen area and allows you to
             change between programmes on
             it e.g. PowerPoint > Web
             Browser > Video
             or
             SPSS > presentation

             Applications - if you are just
             demonstrating one application
             then choose this option.

             Windows – allows you to select
             one particular window if you
             have multiple windows open in
             one application (the least useful
             option).




When sharing Full screen an
alert appears on the windows
task bar informing you of this.




 You can change your choices
 or the window you are
 sharing from this connect
 menu.




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    Created by: Steve Wright,    2012 (GNU General Public License)
    Learning Technologist, Faculty of Health & Medicine: www.lancs.ac.uk/fhm/
                                ADOBE CONNECT USERS GUIDE

If you go back to view Adobe
Connect window it will
display the information that
your screen is being shared.




WORKING WITH SCREEN SHARE
Whlst in screen share anything you do on screen is recorded – to exit screen share you use the
controls from the windows bar:


   Click the up arrow to show
   hidden icons




  You can then switch windows
  (if sharing a window) or stop
  sharing.




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Created by: Steve Wright,    2012 (GNU General Public License)
Learning Technologist, Faculty of Health & Medicine: www.lancs.ac.uk/fhm/
                                                         ADOBE CONNECT USERS GUIDE


HOW SCREEN SHARE LOOKS
One of the things that can be hard to grasp and you can’t check is how
                                                                                         Distance participants will see the screen like
your screen share looks to a distance participant or person accessing
                                                                                         this. Your screen share takes up the large
the recording.
                                                                                         share space. This is why it’s important to
                                                                                         maximise the window!




    You will be working on-
                                                                                      Any other pods will also be
    screen viewing your whole
                                                                                      displayed e.g. chat text,
    screen and recording your
                                                                                      participants and notes. So it
    actions and voice.
                                                                                      will not be full screen.

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                                         Created by: Steve Wright,     2012 (GNU General Public License)
                                    Learning Technologist, Faculty of Health & Medicine: www.lancs.ac.uk/fhm/
                               ADOBE CONNECT USERS GUIDE




MESSAGES AND ALERTS WHILE SCREEN SHARING
Messages from participants will still appear on screen in speech
bubbles at the bottom-right whilst you are screen sharing – e.g.
messages to speed up, slow down or questions.




                                           34
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                                 ADOBE CONNECT USERS GUIDE


WORKING WITH DISTANCE PARTICIPANTS
When working with distance participants in a desktop or blended webinar you need to doa few
things to manage users.

Participants should have received instructions with the address and a guide to logging in as a
‘guest’ and waiting for approval.




   You need to approve guests –
   a message flashes on screen
   and you simply select ‘accept’




Once you’ve accepted them in
their names appear under
participants.

By default they have no rights
and must ‘raise their hand’ to
get permission to speak and
use of the microphone
channel.




If a participant raises their
hand you can accept or reject
their request




                                           35
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                                ADOBE CONNECT USERS GUIDE

Alternatively you can allow extra
permissions by clicking on the
participant’s name and then enabling
audio and/or video.




  Icons appear to show the
  microphone/video rights participants’
  have.




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ADVICE, GUIDANCE AND PRCOEDURES FOR MANAGING PARTICIPATION RIGHTS
It is often a good idea to manage audio and video in distinct stages:

Phase 1: Welcoming and checking, getting to know each other:

      Enable audio and video

      Request students use this to talk among DL participants and see each other.

      Disable audio for anyone creating feedback and recommend they use headphones.

Phase 2: Presenting

      Disable audio and video rights for participants – ask them to use the ‘raise hand’
       command or post a message in case of any issues

      Present didactically

Phase 3: Q and A

Depending on the setup choose one of the following

      One-to-one desktop webinar

           o   Enable audio for all participants and have an open discussion. Re-open video if
               there are no bandwidth issues

      Blended webinar (note: enabling audio here into the room tends to cause massive
       feedback problems)

           o   Ask for questions via chat window to be read out by host.

           o   Interlocute between text and face-to-face

      Distance group at blended webinar (e.g. for group activity in the room)

           o   Encourage those as distance participants to use the chat window to discuss their
               topic

               OR

           o   Enable audio for discussion between distance participants and then mute
               microphones in the room and broadcast their reply through local PA (from
               presenter machine)




                                           37
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                              ADOBE CONNECT USERS GUIDE


ADVANCED AUDIO - USING SINGLE SPEAKER MODE
Single speakler mode prevents audio feedback – however it requires a lot more management by
users and a more formal approach to turn-taking (think of short wave or CB radio… over)




  Click the Audio menu then select
  Enable Single Speaker Mode

  A small asterisk next to the mic icon
  shows you are in single speaker mode.




  When the mic is in use by another
  speaker it is greyed out.




  When the mic is clear/white you can
  click to speak.




  While speaking the mic is green –
  remember to click again to release
  the mic to another speaker!




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                                    ADOBE CONNECT USERS GUIDE



     ACCESSING, SHARING AND EDITING RECORDINGS
     Once you’ve finished making your recordings one of the biggest advantages of Adobe Connect is
     that you can very rapidly make them available via the VLE or by sending a link out via email.

     Furthermore basic editing to cut out unwanted sections is a simple task.



     ACCESSING YOUR RECORDING
     Go to the main acrobat hub for the Uni at http://lancasteruni.acrobat.com

     You will login to the home screen.




The home screen gives a rapid list of
meetings associated with the account
– the controls you need are under the
shared meetings menu.

Click on the meetings menu link.




Next Click on the Shared
Meetings sub-menu link.


                                                             Scroll down the long alphabetical list of
                                                             shared meetings to find:

                                                             Health Research Recordings
          …
                                                             Health Research Webinars

                                                             And click the space you were using.
                                                   39
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You will now see a set of meeting information:




                                                        Click the link to recordings




You can now see the list of available recordings and information about their name, editing
cahnages, privacy, recording date and duration (edited and original)




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MAKING RECORDINGS PUBLIC AND SHARING VIA THE VLE
To share a recording you need to make it public:




  First select the recording/s
  you want to make public.




           Then click the Make Public
           button.

                                                     Then click the name of the
                                                     recording to view further details
                                                     and the link:

When you click the recording name you will see the
                                                          Copy this address which is the link to
following information:
                                                          the recording.

                                                          You can then send it out to
                                                          participants via email or link to it as
                                                          a web address in the VLE.
                                                          (By doing: Add an activity > link to a
                                                          file or website > insert link and display
                                                          navigation without frame)




                                           41
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       Creative Commons Attribution-NonCommercial-ShareAlike 3.0 Unported License.
                                ADOBE CONNECT USERS GUIDE


EDITING RECORDINGS
From the recordings list accessed above you can also choose to edit a recording by clicking the
Edit link from the list or the Edit Recording button from the recording info (see previous page).

Editing is simple and allows you to rapidly ‘top’ and ‘tail’ a recording or cut out an interruption.

The following is taken from: http://help.adobe.com/en_US/connect/8.0/using/WS507334AB-
D003-4e52-9A09-B94F77819D60.html



Editing a recording is useful if the recording contains sections of silence or unnecessary
information that you want to remove before making the recording available.

    1. From the Adobe Connect Central home page, click Meetings or Training, and then
       click the meeting or classroom that includes the recording.
    2. Click Recordings.
    3. Click Edit next to the recording that you want to edit.
    4. Simply click the Play button to watch the recording from the beginning, or first drag
       the progress marker to a specific location.




        Controls for recorded meetings

        A. Play button
        B. Progress marker
        C. Selection markers surrounding selection
        D. Cut
        E. Undo
        F. Save

    5. Use the selection markers to specify the areas of the recording you want to remove,
       and click the Cut button.
    6. (Optional) At the left of the meeting window, click the triangle to show the Events
       Index pane, where you can Navigate to specific events in recordings.
    7. (Optional) To remove changes, click Undo to remove individual edits made you last
       saved, or Revert to Original to restore the recording to its original state.
    8. Remove any additional sections. When you are finished, click Save.




                                           42
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       Creative Commons Attribution-NonCommercial-ShareAlike 3.0 Unported License.
                                ADOBE CONNECT USERS GUIDE


USING ADOBE CONNECT TO GIVE VERBAL FEEDBACK AND
SITUATED COMMENTARY ON ASSIGNMENTS
From Mary Rose:

Adobe Connect can be used to record feedback on a piece of assessed work.

By displaying the work on screen and recording a response with video this can add a lot of
richness and tone/expression to feedback. It also enables releasing the URL to just one student
or a group and substantially eases some of the post-production challenges of audio feedback by
following instructions above on linking to and making recordings available (compared, for
example, with transferring files from a voice recorder and out by email or file download to
students).

SUGGESTIONS:
      Share the document on screen and then use the pointer overlay to point to particular
       areas.
      Share your screen e.g. Microsoft Word and make comments on the paper, highlight etc.
       to show specific sections for correction.
      Share a Wiki on the VLE and talk/review as you Browse

AN EXAMPLE:
An experiment on audio feedback for the group work on our MSc - this is just one of 6 that I did

http://lancasteruni.adobeconnect.com/p7s2f95494x/

FEEDBACK ON EXAMPLE SO FAR
Student 1
I thought it was brilliant and much more interesting than the feedback provided in paper. I
strongly believe that more professors should follow the same method of providing feedback in
the future. In order to improve it I would suggest to add more features from each essay. For
example in our essay you presented the SWOT analysis while explaining the reason it was one of
the best part in our isearch. You could do the same for more than one part in each essay, for
example the product analysis or future implications, so as more detailed feedback will be
created.

Student 2
I find this approach very innovative but then again I should expect that from someone who
teaches innovation. A video feedback adds a more personal approach to it and gives a better
feeling than that written on the paper. I like it and I believe that the future students would
appreciate it as well.

Colleague in JISC and Uni flexible learning group


                                               43
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       licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 3.0
       Unported License.
                                ADOBE CONNECT USERS GUIDE

This is a beautifully simple and accessible way to approach giving audio feedback.... somehow
having the visual (for me) allows me to focus better when I listen to what you say. I'm guessing
that as a tutor giving the feedback I'd probably also find it easier to focus better - is that your
experience?

And of course adobe connect plays host to all the files of your recordings and saves you having
to think about that aspect or to email more than a link to students. That's neat.




                                                44
       Creative Commons Licence
       Audio Feedback section by Mary Rose and Steve Wright, Lancaster University:
       licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 3.0
       Unported License.

								
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