PASSAIC BOARD OF EDUCATION

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					                            NJ State Approved Cooperative Pricing System #65MCESCCPS




          Middlesex Regional Educational Services Commission
                          1660 Stelton Road
                       Piscataway, New Jersey

                                         Bid Specifications
                                                  &
                                        General Requirements
                                                 For


                 Commercial Flooring & Related
                           Services
                           Bid No: MRESC 12/13-11
                 NJ State Approved Cooperative Pricing System
                               #65MCESCCPS



                                                  May 15, 2012
                                                Bid Opening Date

                                                  12:00 p.m.
                                                Bid Opening Time



                                       Mr. Patrick M. Moran
                                       Business Administrator
                                       Board Secretary/QPA
                  Middlesex Regional Educational Services Commission

Bid #: MRESC 12/13-11 Comm. Flooring, & Related Services   Page 1 of 71 Bid Opening: 5/15/2012 @ 12:00 p.m.
                            NJ State Approved Cooperative Pricing System #65MCESCCPS




                                          REQUEST FOR BIDS
                                         Bid Advertisement

The Middlesex Regional Educational Services Commission, as lead agency of the NJ
State Approved Cooperative Pricing System # 65MCESCCPS, Piscataway New Jersey,
hereby advertises for competitive bids in accordance with N.J.S.A. 18A:1 8A-
21(a, b).

Bid No. MRESC 12/13-11       Commercial Flooring & Related Services
Bid Opening: 5/15/12 @ 12:00 p.m.

  All bids must be submitted to the Middlesex Regional Educational Services
  Commission in a sealed envelope with the bid name and number clearly marked
  on the front of the envelope/package. Note that Respondents must be able to
  provide products and services to the entire state of New Jersey. Our Co-op
  currently has 570 members located throughout the state. Bid documents may
  be downloaded from the web at www.mresc.k12.nj.us; upon request by e –mail at
  coop@mresc.k12.nj.us; or mail to 1660 Stelton Road, Second Floor, Piscataway,
  NJ 08854. Anyone downloading bid specifications from our website shall notify
  the Commission so that we can send any possible addenda to you. Any questions
  regarding clarification of the bid specifications must be sent to the MRESC in
  writing or to coop@mresc.k12.nj.us and will be accepted up until 10 days prior to
  the bid. Vendors will be charged $50.00 for hard copy specifications. The
  Middlesex Regional Educational Services Commission reserves the right to reject
  any or all bids in whole or in part; to waive any formalities or irregularities in
  any bids, and to accept the bids, which in its discretion, within state law, are for
  the best interest of the Middlesex Regional Educational Services Commission and
  the Members of NJ State Approved Cooperative Pricing System 65MCESCCPS.
  Bids will be opened and publicly read immediately following the deadline.
The duration of the bid will be for 12 or 24 months with an option to extend in
accordance with N.J.S.A. 18A:18A-42. This extension may be made when in
agreement to do so by both the awarded vendor and the MRESC.
Respondents are required to comply with the requirements of N.J.S.A. 10:5-31 et seq.
and N.J.A.C. 17:27
The New Jersey Business Registration Certification is required for all bids as well as
the Political Contribution Disclosure Form.

Patrick M. Moran

Patrick M. Moran

Business Administrator/Board Secretary




Bid #: MRESC 12/13-11 Comm. Flooring, & Related Services   Page 2 of 71 Bid Opening: 5/15/2012 @ 12:00 p.m.
                            NJ State Approved Cooperative Pricing System #65MCESCCPS




                                       ABOUT MRESC
      The MRESC’S mission is to cooperatively serve our members though a continuous
      effort to explore and solve present and future purchasing needs. Our goals include
      working to secure multi-member agency volume purchasing contracts with benefits that
      are measurable, cost-effective and continuously exceed our members’ expectations. The
      MRESC is committed to accomplish this mission lawfully and ethically, using leading
      edge technology and futuristic business practices.

      The great benefit to the respondent is that one response may be awarded by the MRESC
      for multiple members located throughout the state. Respondents responding to this RFB
      will prepare one original paper response, and one computer/electronic CD or Flash Drive
      copy. Respondents selected in response to this single RFB have the potential to provide
      products and services to public educational institutions, public colleges or universities,
      community colleges, vocational or technical schools, municipal governments, and other
      governmental and quasi-governmental organizations serving current and future members of
      the MRESC Cooperative Pricing System.

      The MRESC will publish notice of the RFB. Respondents will send responses to the
      MRESC receiving point for all Co-op Members. Responses will be evaluated by the
      MRESC, and after Board approval, bids will be awarded to the selected respondents.
      Contracts awarded through cooperative pricing must meet the procurement laws of the
      State of New Jersey. When these laws are satisfied, an individual entity using these
      contracts is deemed in compliance with bidding regulations. As allowed by New Jersey
      statutes, they can issue purchase orders for any amount without the necessity to prepare
      their own RFB, or gather necessary quotations. This saves the entity time and allows for
      economical and efficient purchasing.

      State laws permit and encourage cooperative purchasing contracts in the belief that
      lower prices will be the result. A contract issued by a cooperative can be used by
      hundreds of separate political units; but if it has the same or higher prices than what a
      single agency can get through its own bid, a cooperatively bid contract makes no sense.
      MRESC requests that respondents only respond if they are able to offer prices
      lower than what they ordinarily offer on separate, public educational institution,
      public college or university, community college, vocational or technical school, municipal
      government, and other governmental and quasi-governmental organization contracts.

      “MRESC” may be used interchangeably with “Middlesex Regional Educational
      Services Commission”, “Co-op member”, “MRESC Cooperative member” and
      “Member”.




Bid #: MRESC 12/13-11 Comm. Flooring, & Related Services   Page 3 of 71 Bid Opening: 5/15/2012 @ 12:00 p.m.
                            NJ State Approved Cooperative Pricing System #65MCESCCPS




  Questions:
    Submit all questions about the RFB, in writing, referencing THE MRESC Bid #_____,
    to Patrick M. Moran, 1660 Stelton Rd., Second Floor, Piscataway, NJ 08854, by fax to
    Patrick M. Moran at (732)777-9855, or by email to Patrick M. Moran at
    coop@mresc.k12.nj.us. All questions and responses will be available on the MRESC
    website (www.mresc.k12.nj.us) as addenda, and will become part of the bid documents.
    Those not having access to the internet may call Patrick M. Moran at (732)777-9848; Ext.
    3120 to determine if addenda have been issued, or may request to Patrick M. Moran in
    writing or by fax that copies of the questions and responses be mailed. All addenda shall
    comply with NJ 18A:18A-21.

      Fees: The MRESC charges contractors an administrative or participation fee. This fee
      will be incorporated into all prices bid in the submission. The fee amount is listed here
      for the convenience of the prospective respondent.

        Fee                           MRESC 2.0%

      An essential part of the bid evaluation process is an evaluation to qualify the company
      being considered. All bids must contain answers or responses to the information
      requested in the Bid Forms. Any respondent failing to provide the required
      documentation may be considered non-responsive.

      Respondents must be able to provide products and services to all MRESC members
      located in the counties they are submitting bids. The respondent is required to have
      extensive knowledge with the installation and maintenance of the products offered.
      The MRESC and/or Co-op Members reserve the right to accept or reject companies
      solely based on information provided in the bid and/or its own investigation of the
      company.




Bid #: MRESC 12/13-11 Comm. Flooring, & Related Services   Page 4 of 71 Bid Opening: 5/15/2012 @ 12:00 p.m.
                                    NJ State Approved Cooperative Pricing System #65MCESCCPS




                                          Current MRESC Co-op Members

                                                                 Atlantic
Absecon BOE                                     Egg Harbor Township S D                   Margate City BOE
Atlantic City BOE                               Folsom BOE                                Mullica Township BOE
Atlantic County Special Services SD             Hamilton Twp. BOE                         Pleasantville BOE
Atlantic County Vocational SD                   Hammonton BOE                             Somers Point BOE
Brigantine BOE                                  Linwood BOE                               Ventnor School District
Buena Regional BOE                              Mainland BOE
                                                                 Bergen
Allendale BOE                                   Garfield BOE                              Paramus BOE
Alpine BOE                                      Glen Rock BOE                             Park Ridge BOE
Bergen County Technical Schools                 Hackensack BOE                            Pascack Valley Regional HS Dist
Bogota BOE                                      Harrington Park BOE                       Ramapo Indian Hills Reg. HS
Borough of Closter                              Hillsdale BOE                             Ramsey BOE
Borough of Fort Lee                             Ho-Ho-Kus BOE                             Ridgefield BOE
Borough of Paramus                              Leonia BOE                                Ridgewood P S
Bergenfield BOE                                 Lodi BOE                                  River Dell Reg. S D
Carlstadt BOE                                   Lyndhurst BOE                             River Edge BOE
Carlstadt-East Rutherford Reg. BOE              Mahwah BOE                                Rivervale BOE
Cliffside Park BOE                              Midland BOE                               Saddle Brook BOE
Closter BOE                                     Montvale BOE                              Saddle River BOE
Cresskill BOE                                   Moonachie BOE                             Teaneck Community Charter
Demarest BOE                                    Moonachie Borough                         Tenafly BOE
East Rutherford BOE                             New Milford BOE                           Teaneck BOE
Edgewater BOE                                   North Arlington BOE                       Upper Saddle River BOE
Elmwood Park BOE                                Northern Highlands Reg. BOE               Waldwick BOE
Emerson BOE                                     Northern Valley Reg. S D                  Wood-Ridge BOE
Englewood Cliffs                                Northvale BOE                             Woodcliff Lake BOE
Fair Lawn BOE                                   Norwood BOE                               Wycoff BOE
Fairview Public Schools                         Oakland BOE                               Westwood Regional BOE
Fort Lee BOE                                    Old Tappan Borough
Franklin Lakes BOE                              Old Tappan BOE
                                                                Burlington
Bass River Township BOE                                                                   Northern Burlington Co. Reg. S. D.
Bordentown BOE                                  Lenape Valley Regional SD                 Pemberton Township BOE
Burlington Co. Institute of Tech.               Lumberton Township BOE                    Palmyra BOE
Burlington Co. Special. Services SD             Mansfield Township BOE                    Rancocas Valley Regl HS BOE
Burlington Township BOE                         Maple Shade BOE                           Riverside Township BOE
Chesterfield Twp. BOE                           Medford Lakes BOE                         Riverton BOE
Cinnaminson Township BOE                        Medford Twp. Public Schools               Southampton Township BOE
Delanco Township                                Moorestown Township BOE                   Springfield Township BOE




Bid #: MRESC 12/13-11 Comm. Flooring, & Related Services         Page 5 of 71 Bid Opening: 5/15/2012 @ 12:00 p.m.
                                   NJ State Approved Cooperative Pricing System #65MCESCCPS




Delanco BOE                                    Mount Holly Twp. BOE                      Washington Township BOE
                                                      Burlington cont’d.
Eastampton Township BOE                        Mount Laurel BOE                          Township of Willingboro
Evesham Township BOE                           North Hanover BOE
Florence Township BOE                          Moorestown Township BOE


                                                                Camden
Berlin BOE                                     Camden Heights BOE                        Oaklyn BOE
Bellmawr BOE                                   Gloucester City Junior-Senior H S         Pennsauken Township BOE
Black Horse Pike School District               Gloucester Township Public Works          Stratford BOE
Brooklawn BOE                                  Haddon Township BOE                       Waterford Township BOE
Camden County ESC                              Haddon Heights BOE                        Woodlyne BOE
Camden County Tech. Schools                    Institute for Excellence Charter Sch
Collingswood Public Schools                    Lindenwold BOE
                                                               Cape May
Cape May Technical School District             Lower Cape May                            Ocean City BOE
Cape May SSSD                                  North Wildwood BOE                        Upper Township BOE
Dennis Township


                                                            Cumberland
Bridgeton BOE                                  Fairfield Township BOE                    Somerdale BOE
Cumberland Cty Tech Ed. Center                 Maurice River BOE                         Stow Creek Township BOE
                                               Millville BOE                             Vineland BOE
                                                                 Essex
Belleville BOE                                 Livingston, Township of                   Rosevlle Community Charter
Bloomfield BOE                                 Millburn BOE                              Roseland BOE
Cedar Grove BOE                                Millville BOE                             South-Orange Maplewood BOE
East Orange BOE                                Montclair BOE                             Team Academy Charter
Essex County                                   Newark Public Schools                     Township of Verona
Essex Fells School District                    North Caldwell BOE                        Verona BOE
Essex Regl Educational Svcs Com.               North Star Academy                        Township of West Caldwell
Fairfield Township                             Nutley BOE                                West Orange Township
Glen Ridge BOE                                 Nutley Township                           West Orange BOE
Great Oaks Charter                             Orange Township BOE
Irvington BOE                                  People's Preparatory Charter School
                                                               Gloucester
Clayton Public Schools                         Glassboro BOE                             Monroe BOE
Clearview Regional HSD                         Gloucester County Special                 National Park School District
                                               Services/Vocational-Technical Schools
Delsea Reg. H S District                       Township of Gloucester                    Pitman BOE
Deptford Township BOE                          Harrison Township BOE                     South Harrison Twp School District
Gateway Regional High School                   Kingsway Regional School District         Westville BOE
                                               Mantua Township BOE                       Woodbury Heights BOE




Bid #: MRESC 12/13-11 Comm. Flooring, & Related Services        Page 6 of 71 Bid Opening: 5/15/2012 @ 12:00 p.m.
                                  NJ State Approved Cooperative Pricing System #65MCESCCPS




                                                               Hudson
City of Bayonne BOE                           Jersey City Public Schools                 Learning Community Charter
East Newark Public School                     Kearny BOE                                 Secaucus BOE
Ethical Community Charter School              Hudson County Schools of Technology        Weehawken BOE
Elysian Charter School                        Harrison Township of BOE                   West New York BOE
                                              Hoboken BOE




                                                          Hunterdon
Alexandria BOE                                High Bridge BOE                            No. Hunterdon-Voorhees Reg. HS Dist
Bloomsbury BOE                                Township of Holland                        Township of Raritan
Califon BOE                                   Holland Township BOE                       Township of Readington
Clinton Township BOE                          Hunterdon Central Regional HS              Readington Township BOE
Town of Clinton BOE                           Hunterdon County ESC                       South Hunterdon Regl HS BOE
Delaware Valley Regl. HS BOE                  Kingwood Township BOE                      Tewksbury BOE
East Amwell BOE                               Borough of Lebanon BOE                     Union Twp BOE
Flemington-Raritan SD                         Township of Lebanon                        West Amwell Township SD
Franklin Township BOE                         Lebanon Township BOE
French Town BOE                               Milford BOE
                                                             Mercer
Area-Voc. Tech School of Mercer County        Ewing BOE                                  Lawrence Twp. Public School
Capital Preparatory Charter H S               Foundation Academy                         Mercer County Special Services
East Windsor Township,                        Hamilton Twp. BOE                          Princeton Regional Schools
East Windsor Municipal Utilities Auth         Hopewell Valley Reg. S D.                  Robbinsville BOE (Washington)
East Windsor Regional School District         Hopewell Township                          West Windsor-Plainsboro Reg. Dist.


                                                             Middlesex
Academy of Urban Leadership                   Middlesex BOE
Carteret BOE                                  Middlesex County                           Perth Amboy BOE
Cranbury BOE                                  Borough of Middlesex                       City of Perth Amboy
Township of Cranbury                          Middlesex County College                   Piscataway BOE
Dunellen BOE                                  Middlesex County Improvement Authority     Piscataway, City of
East Brunswick BOE                            Milltown BOE                               Sayreville BOE
East Brunswick, Township of                   Milltown Borough                           Sayreville, City of
Edison BOE                                    Monroe BOE                                 South Amboy BOE
Greater Brunswick Charter                     MRESC BOE                                  South Amboy, City of
Hatikvah Int'l Academy Charter School         MCVT BOE                                   South Brunswick BOE
Borough of Helmetta                           New Life Christian School                  Borough of South Plainfield
Highland Park BOE                             New Brunswick BOE                          South Plainfield BOE
Highland Park, Borough                        New Brunswick, City of                     South River BOE
Jamesburg BOE                                 North Brunswick BOE                        Spotswood BOE
Borough of Jamesburg                          North Brunswick Township                   Timothy Christian School
Metuchen BOE                                  Old Bridge BOE                             Woodbridge BOE
Borough of Metuchen                           Old Bridge Township                        Woodbridge Township



Bid #: MRESC 12/13-11 Comm. Flooring, & Related Services        Page 7 of 71 Bid Opening: 5/15/2012 @ 12:00 p.m.
                            NJ State Approved Cooperative Pricing System #65MCESCCPS




                                                       Monmouth
Academy Charter School                   Little Silver BOE                            Red Bank Regl HS Dist.
Asbury Park BOE                          Long Branch BOE                              Roosevelt BOE
Atlantic Highland BOE                    Manalapan Englishtown BOE                    Rumson BOE
Avon BOE                                 Manasquan BOE                                Rumson-Fair Haven Regl. HS
Belmar BOE                               Township of Marlboro                         Sea Girt BOE
Borough of Belmar                        Matawan/Aberdeen Regional                    Shrewsbury Borough BOE
Borough of Freehold BOE                  Middletown Twp. BOE                          Shore Regional HS Dist.
Bradley Beach BOE                        Marlboro Township BOE                        Spring Lake BOE
Brielle BOE                              Millstone BOE                                Tinton Falls SD
Colts Neck BOE                           Monmouth Beach BOE                           Union Beach
Deal BOE                                 Monmouth County Voc SD                       Upper Freehold Regional BOE
Freehold Regional HSD                    Township of Howell                           Wall Township BOE
Eatontown BOE                            Keansburg BOE                                West Long Branch BOE
Borough of Eatontown                     Keyport School District                      Borough of West Long Branch
Fair Haven BOE                           Monmouth Regional HS BOE
Freehold Township Schools                Neptune Twp. BOE
Hazlet Twp. BOE                          Neptune City BOE
Holmdel Township BOE                     Ocean Township BOE
Howell Township BOE                      Red Bank BOE
                                         Red Bank Charter School

                                                             Morris
Boonton Township BOE                     Lincoln Park BOE                             Parsippany-Troy Hills Twp. BOE
Butler BOE                               Long Hill Township                           Pequannock Township BOE
Chathams School District                 Long Hill Township BOE                       Pequannock, Township of
Chester BOE                              Madison BOE                                  Randolph Twp. BOE
Borough of Chester                       Madison Borough                              Township of Randolph
Denville BOE                             Mendham Borough BOE                          Rockaway Twp. BOE
Dover BOE                                Mendham Twp. BOE                             Roxbury Township BOE
East Hanover Township BOE                Montville BOE                                Rockaway Borough BOE
Hanover Park Regional HS                 Morris County College                        Township of Roxbury
Hanover Township BOE                     Morris County Parks Commission               Spring Lake Heights BOE
Harding Township                         Mount Olive Twp. BOE                         Unity Charter School
Township of Hanover                      Morris School District                       Washington Township BOE
Kinnelon Borough                         Morris Hills Regional District               West Morris Reg. H.S. Dist.
Jefferson Township of                    Morris Plains BOE                            Wharton Borough BOE
Jefferson Township BOE                   Mountain Lakes BOE
Kinnelon BOE                             Morris County Voc. Tech. School Dist
Kinnelon Borough                         Mount Olive Public Library
                                                             Ocean
Barnegat Township BOE                    Jackson Township BOE                         Pinelands Regional BOE
Beach Haven BOE                          Lacey Township BOE                           Plumstead Twp School Dist
Brick Township BOE                       Little Egg Harbor BOE                        Point Pleasant Beach BOE
Berkeley Twp. BOE                        Long Beach Island BOE                        Point Pleasant BOE


Bid #: MRESC 12/13-11 Comm. Flooring, & Related Services     Page 8 of 71 Bid Opening: 5/15/2012 @ 12:00 p.m.
                                NJ State Approved Cooperative Pricing System #65MCESCCPS




                                                       Ocean cont’d.
Berkeley Township                           Manchester Twp. BOE                          Southern Regional School District
Central Regional BOE                        Ocean County Voc. Tech                       Stafford BOE
Deal BOE                                    Ocean Township BOE                           Township of Toms River
Eagleswood Township BOE
                                                                Passaic
Barnegat Township BOE                       North Haledon BOE                            Prospect Park BOE
City of Clifton                             North Haledon Borough                        Ringwood BOE
                                            Passaic Valley Regional HS                    Ringwood, Borough of
Haledon Public Schools                      Community Charter School of Paterson         Wayne Twp. BOE
Hawthorne BOE                               Paterson Charter Sch. for Sci. & Tech.       Passaic County
                                                      Passaic cont’d.
Lakeland Regional                           Paterson Public Schools                      Wanaque BOE
Manchester Reg. HS                          Pompton Lakes                                West Milford
                                                                Salem
Alloway Township BOE                        Mannington BOE                               Pittsgrove BOE
Elsinboro BOE                               Oldmans Twp. BOE                             Quinton Twp. BOE
Greenwich Township BOE                      City of Passaic                              Salem City BOE
Lower Alloways Creek BOE                    Penns Grove-Carney Point Regl                Salem County Vocational Tech Sch
                                            Pennsville BOE                               Woodstown-Pilesgrove Regl BOE

                                                              Somerset
Bedminster BOE                              Franklin Township                            Somerset County Vo. Tech HS
Bernards BOE                                Green Brook Township                         Somerset Hill Reg. Dist
Township of Bernards                        Green Brook BOE                              The Somerset Raritan Valley Sewerage
                                                                                         Authority
Bonnie Brae                                 Hillsborough BOE                             Somerville BOE
Bound Brook BOE                             Manville BOE                                 Township of Somerville
Bound Brook City of                         Manville, City of                            South Bound Brook BOE
Branchburg BOE                              Montgomery BOE                               Warren BOE
Bridgewater Raritan BOE                     North Plainfield BOE                         Township of Warren
Central Jersey Coll. Prep Charter Sch.      Borough of Peapack Gladstone                 Watchung Borough BOE
Franklin BOE                                Somerset County ESC                          Watchung Hills Regional HS BOE
                                                                Sussex
Andover Regional School Dist                High Point Reg. H S BOE                      Stillwater Twp. BOE
Andover Township                            Hopatcong Borough                            County of Sussex
Borough of Franklin                         Hopatcong Borough Schools                    Sussex Cty ESC
Byram Twp. BOE                              Kittatinny Regl HS                           Sussex County Technical School
Township of Byram                           Lafayette BOE                                Sussex-Wantage Regional BOE
Frankford Twp. BOE                          Town of Newton                               Vernon Township BOE
Franklin Borough BOE                        Newton BOE
Green Township BOE                          Lenape Valley Regional H.S. District
Hamburg BOE                                 Ogdensburg Bor. BOE
Hampton Township BOE                        Sparta Township BOE



Bid #: MRESC 12/13-11 Comm. Flooring, & Related Services        Page 9 of 71 Bid Opening: 5/15/2012 @ 12:00 p.m.
                                  NJ State Approved Cooperative Pricing System #65MCESCCPS




                                                                 Union
Berkley Heights BOE                           Hillside BOE                                 Township of Scotch Plains
Berkeley Heights Public Library               Linden BOE                                   Township of Springfield
Cranford BOE                                  Morris-Union Jointure Commission             Summit BOE
Cranford, Twp. Of                             New Providence BOE                           Union County College
Dr. Ellen J. Pressman Charter                 Plainfield BOE                               Union County ESC
Elizabeth, City of                            Queen City Charter School                    Union Cty Ed. Services Commission
Elizabeth BOE                                 Roselle Park School Dist                     Union Cty Voc.-Tech Schools
Parking Authority of the City of Elizaabeth   Roselle BOE                                  Union, BOE
Fanwood Borough                               Borough of Roselle                           Union Township
Garwood BOE                                   Scotch Plains-Fanwood BOE                    Westfield BOE
Clark Township BOE                            Kenilworth BOE                               Winfield BOE
                                                               Warren
Allamuchy Township BOE                        Hope Township BOE                            Housing Authority, Town of
                                                                                           Phillipsburg
Alpha BOE                                     Independence Township                        Ridge and Valley Charter School
Blairstown BOE                                Harmony Township BOE                         Pohatcong Township BOE
Franklin Township BOE                         Lopatcong Township BOE                       Warren County Tech School Dist
Frelinghuysen BOE                             North Warren Reg. H.S.D.                     Warren Hills Regional BOE
Great Meadows Reg. S D.                       Township of Mansfield                        Washington BOE
Greenwich BOE                                 Oxford Township BOE                          Washington Borough BOE
Hackettstown BOE                              Phillipsburg BOE                             Warren, County of



Please note that individual MRESC Co-op Members identified above may participate in any
contract awarded under this solicitation. However this does not guarantee or mean that the
individual MRESC Co-op Members will enter into a contract with any MRESC
approved vendor. Each MRESC Co-op Member will make that determination after
reviewing vendor responses and MRESC recommendation for acceptance and bid
award. The MRESC Co-op Members contracting decision shall be final as any award
made by the MRESC Co-op is not binding on its members.

All operating school districts in New Jersey are eligible for membership in the MRESC
Cooperative Pricing System along with other public educational institutions, public colleges
or universities, community colleges, vocational or technical schools, municipal governments,
and other governmental, quasi-governmental, or non-profit organizations. A response to this bid
acknowledges that new members to the MRESC CPS will be offered the same terms and
conditions as well as the pricing current Co-op Members receive.




Bid #: MRESC 12/13-11 Comm. Flooring, & Related Services         Page 10 of 71 Bid Opening: 5/15/2012 @ 12:00 p.m.
                                  NJ State Approved Cooperative Pricing System #65MCESCCPS




Bid No. MRESC 12/13-11                    Commercial Flooring & Related Services -
Bids must be sealed and the envelope must bear the following information:
                             Title        Commercial Flooring & Related Services
                             Bid No.:     MRESC 12/13-11
                             Name and Address of the Respondent
and delivered to the Business Office of the Middlesex Regional Educational Services Commission
on or before
                                Date:             May 15, 2012
                             Time:          12:00 p.m.
The bid opening process will begin on the above date and time. No bids shall be received after the time
designated in the advertisement. (N.J.S.A. 18A:18A-21(b)).

All respondents are required to comply with the requirements of N.J.S.A. 10:5-31 et. seq., Affirmative Action
Against Discrimination and N.J.A.C. 17:27 et. seq.

If applicable, each bid shall be accompanied by a bid bond, cashier’s check or certified check made payable to
the Middlesex Regional Educational Services Commission, for ten percent (10%) of the amount of the total
bid, however, not to exceed $20,000.

Each Bid shall be accompanied by a bid bond, cashier’s check or certified check in the amount of $
                    (                 dollars) made payable to the Middlesex Regional Educational
Services Commission. (Not Applicable)

Corporate respondents are required by law (Chapter 33, Laws of 1977) to submit a list of names and addresses
of all stockholders owning 10% or more of their stock.

A Non-Collusion Affidavit and a Contractor Questionnaire/Certification also must be filed with the bid. The
bid package will also include other documents that must be completed and returned with the bid. Failure to
comply with Instructions to Respondents and to complete and submit all required forms may be cause for
disqualification and rejection of the bid.

The MRESC reserves the right to reject any or all bids pursuant to N.J.S.A. 18A:18A-2(s), (t), (x), (y),
18A:18A-4(a), 18A:18A-22, and to waive any informalities. The MRESC further reserves the right to take
such alternates as they deem appropriate, and in any order that the MRESC feels may be in the best interest of
the MRESC Co-op Members.
                               MIDDLESEX REGIONAL EDUCATIONAL
                                        SERVICES COMMISSION
                                            BUSINESS OFFICE
                                              1660 Stelton Road
                                       Piscataway, New Jersey 08854
Patrick M. Moran
BUSINESS ADMINISTRATOR
BOARD SECRETARY/QPA                                         VOICE: (732) 777-9848; Ext 3120
                                                           FAX: (732) 777-9855



      Bid #: MRESC 12/13-11 Comm. Flooring, & Related Services   Page 11 of 71 Bid Opening: 5/15/2012 @ 12:00 p.m.
                                 NJ State Approved Cooperative Pricing System #65MCESCCPS




TO: All Vendors


                     UNAUTHORIZED ORDERS


                                                  Official Notification

     Authorized Purchases
     The MRESC only recognizes purchases made through the approved purchase order process.
     Respondents should follow all Co-op Members purchasing guidelines.
     All purchases require a:

     Written Purchase Order with authorized signatures and a Purchase Order Number.

     Unauthorized Purchases
     Any Co-op Member who orders and/or receives any materials, supplies or services without first
     going through the approved purchase order process has made an unauthorized purchase.



     Vendors’ Responsibility
             Do NOT Honor Requests!
               Vendors are not to honor or accept any requests for goods or services unless the vendor
               receives a written purchase order with authorized signatures and a purchase order
               number.

             Contact the Co-op Members Contact Person per the Member List!
               Please alert the Co-op representative provided on the member list if any Co-op
               employee attempts to place an order without an authorized purchase order.

             You will NOT Get Paid! The Co-op Members will not be held responsible for any
                 unauthorized orders or purchases.




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ADVISORY INFORMATION FOR RESPONDENTS


1. PROMPTNESS OF BID SUBMITTAL

    It is the responsibility of the respondent to ensure that their bid is presented at the MRESC Business Office before
    the date and time fixed for closure of the bid period. This will occur promptly for this bid on May 15, 2012 @
    12:00 p.m. No extensions or exceptions will be made. The Business Office is opened Monday through Friday
    from 8:30 am – 4:00 pm according to the school calendar and 8:30 am – 4:00 pm during the summer. Access to
    the Business Office may be delayed because of security clearance.


2. PARKING

    Parking in the vicinity of the MRESC Administration Building is at a premium. Allow enough time to locate a
    parking space

3. MAIL

    Mail is brought to the Business Offices approximately 12:00 pm each day. The mail is then sorted by departments.
    The Business Office routinely receives its mail at approximately 12:00 p.m.

4. UPS / FED EX / AND OTHER EXPRESS DELIVERY SERVICES

    Deliveries of this type are usually made from 10:00 a.m. on. These items are brought only to the receptionist at the
    main building entrance. The receptionist then calls the various departments with a request to pick up their items.
    There may be some delay in getting bids to the Business Office on the second floor.

Keeping the aforementioned items in mind, the MRESC suggests that respondents arrange to hand deliver their bid to
the Business Office, and personally turn it in to the Purchasing Agent before the time set for closure of the bid period.
Please understand that bids arriving after the advertised date and time for any reason can not be accepted or opened.




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  MIDDLESEX REGIONAL EDUCATIONAL SERVICES COMMISSION
                        Business Office
                       1660 Stelton Road
                 Piscataway, New Jersey 08854

                                            BID CHECKLIST
      A. Bid packages must be submitted on the proposed forms as provided, and in the manner
         designated. The MRESC will accept one original bid package and one electronic copy. Please
         include all items, organized as follows:

*Bids shall be organized and submitted in the order below.*

 1.      Addenda, Acknowledgement (if applicable)

 2.      Affidavit Regarding List of Debarred, Suspended or Disqualified Bidders:

 3.      Affirmative Action Documentation

 4.      Bid Pricing Sheets, Date Sheets and Qualification and Information, Submission Form,. (Catalogs

         may be placed in a box with required information on the outside of the box.

 5.      Acceptance of Bid and Contract Award

 6.      Bid Security (Bid Bond, Cashier’s Check, or Certified Check)  Required  Not Required

 7.      Bidder Comment Form – Optional

 8.      New Jersey Business Registration Certificate (Must be received prior to bid award)

 9.      Certificate (Consent) from Surety  Not Required

 10.     Chapter 271 Political Contribution Disclosure Form

 11.     Contractor Questionnaire / Certification

 12.     Contractor’s Qualification Statement AIA           Required          Not Required

 13.     Contractor’s Registration Certification (Construction Contracts Only)

 14.     Equipment Certification (Construction Contracts Only)

 15.     Non-Collusion Affidavit

 16.     Prequalification Affidavit - (Projects over $20,000 in accordance with N.J.S.A. 18A:18A-26 et.




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        seq.)  Required          Not Required

 17.    Prevailing Wage Certification

 18.    W-9 form (Please download from IRS website if you do not have this on hand.)

 19.    Stockholder/Partnership Disclosure Affidavit, and Ownership Declaration

 20.    Subcontractor’s Disclosure Statement (Construction Contracts Only)

 21.    Total Amount of Uncompleted Contracts Form – Certified (Construction Contracts Only)

 22.    Valid Notice of Classification Form (Construction Contracts Only)

 23.. Exceptions to Terms and Conditions

 24.
CertifCertificate of Insurance

Failure to submit the above listed documents with the bid package may be cause for rejection of the entire
bid for being non-responsive (N.J.S.A. 18A:18A:2(y).

                 Documents required by Co-op Member at the time of individual award.
                                             Certificate of Insurance
                                                       Final Proposal
                                     Performance and Payment Bond (N/A)
   Certificate of Authority to perform work in NJ issued by the Department of the Division of Taxation
                 NJ Department of Treasury of Classification (Construction Contracts Only)
                NJ Department of Labor Public Works Contractor Certificate of Registration
                                          (Construction Contracts Only)
                          Proof of Contactor Licenses (Construction Contracts Only)
           School Development Authority Certification (only required if receiving SDA funding)
         Prequalification Affidavit – (Projects over $20,000 in accordance with N.J.S.A. 18A:18A
                                          (Construction Contracts Only)
                 The following documentation must be provided during individual contracts:
                                          (Construction Contracts Only)
                                                AA201 Initial Manning Report
                                                  Weekly Manning Reports
                                                        Certified Payrolls




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B. Reminder Checklist
As a courtesy, the MRESC has prepared this reminder checklist for items pertaining to this bid. The checklist is not
considered to be all-inclusive. Respondents are to read and become familiar with all instructions outlined in the bid
package.


      Item                                                                                               Yes        No
      1. Have you verified your pricing to ensure accuracy?
      2. Have you answered question fully and accurately?
      3. Have you signed all your documents (blue ink)? No facsimile signature.
      4. Did you include your pricing sheets in your electronic submission?
      5. Have you prepared all documents for submission?
      6. Did you place all documentation in the specified order?
      7. Did you make a copy of your bid package? (We need one original, and one electronic copy -
          CD Rom or Flash Drive)
      8. Did you submit a Bid Guarantee? Consent of Surety? (Only if required)                           N/A
      9. Did you correctly address the envelope?
      10. Have you allowed ample time for the bid to reach the Business Office?




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   MIDDLESEX REGIONAL EDUCATIONAL SERVICES COMMISSION
                                          Business Office
                                         1660 Stelton Road
                                   Piscataway, New Jersey 08854




                          GENERAL
                       SPECIFICATIONS




                                       Mr. Patrick M. Moran
                                       Business Administrator
                                          Board Secretary
                                                QPA


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                                   Commercial Flooring & Related Services


  INSTRUCTIONS TO RESPONDENTS


  1.    BIDS ARE TO BE RETURNED TO:                          Mr. Patrick M. Moran, Business Administrator
                                                             Board Secretary/QPA

                              Middlesex Regional Educational Services Commission
                                                Business Office
                                               1660 Stelton Road
                                         Piscataway, New Jersey 08854


        BY: 12:00 p.m. PREVAILING TIME                                               ON: May 15, 2012


 2.     Bids must be placed in a sealed envelope or box(s) marked as shown below on the front of the envelope/box(s).
        Respondents should also keep a complete copy of the bid packet, exactly as submitted.
 3.     One original shall be submitted along with a digital copy. (CD or Flash Drive)



Envelope Information:                   District: Middlesex Regional Educational Services Commission
                                        Bid Number: MRESC 12/13-11
                                        Project:       Commercial Flooring & Related Services

                                        Bid Date:            May 15, 2012
                                        Bid Time:            12:00 p.m.

                                        Respondent:                     Name of Company
                                        Address                                                                        :
                                        City, State Zip


The MRESC does not accept electronic (e-mail) submission of bids.


4. BID OPENING
All bids will be publicly opened in the MRESC meeting rooms (Second Floor), and read beginning at 12:00 p.m. on
May 15, 2012. Respondents and/or their authorized agents, and the general public are invited to be present at the bid
opening. It is the responsibility of each respondent to ensure that their bid is complete, and presented to the Business
Office before the bid date and time. Bids will not be accepted or received by the MRESC after the advertised bid date
and time. (N.J.S.A 18A:18A-21(b))




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5. AFFIRMATIVE ACTION REQUIREMENTS

Each contractor shall submit to the public agency, after notification of award but prior to execution of a goods and
services contract, one of the following three documents:

i. Appropriate evidence that the contractor is operating under an existing federally approved or sanctioned
affirmative action program; or
ii. A certificate of employee information report approval issued in accordance with N.J.A.C. 17:27-4; or
 iii An employee information report (Form AA302) provided by the Division and distributed to the public
agency to be completed by the contractor, in accordance with N.J.A.C. 17:27-4.
Please note: A completed and signed Affirmative Action Questionnaire is required with submission of bid.
However, the MRESC will accept in lieu of the Questionnaire, Affirmative Action Evidence stapled to the
Affirmative Action Questionnaire form.

“If awarded a contract your company/firm will be required to comply with the requirements of N.J.S.A. 10:5-31
et. seq. and N.J.A.C. 17:27 et. seq.

6. AMERICANS WITH DISABILITIES ACT

The contractor must comply with all provisions of the Americans with Disabilities Act (ADA), P.L 101-336, in
accordance with 42 U.S.C. S121 01 et seq.


7. BID GUARANTEE AND BONDING REQUIREMENTS (N.J.S.A. 18A:18A-24)

Please note: The name, address, and phone number of the Bond Underwriter as well as the Bond Number shall be included with
all bonds submitted to the MRESC

        A. Bid Guarantee                    REQUIRED               NOT REQUIRED
Each bid when required shall be accompanied by a bid bond, cashier’s check or certified check in the amount of $
                       (                      dollars)

When required, each bid shall be accompanied by a bid bond, cashiers or certified check for ten per cent (10%) of the amount
of the annual contract, but not in excess of $20,000. This guarantee shall be made payable to the Middlesex Regional
Educational Services Commission. Such deposit shall be forfeited upon refusal of a respondent to execute a contract;
otherwise, checks shall be returned when the contract is executed and surety (performance) bond is filed with the Middlesex
Regional Educational Services Commission.

The bid security check for unsuccessful respondents will be returned as soon after the bid opening as possible but in no event
later than (10) days after the bid opening.
Uncertified business checks, personal checks or money orders are not acceptable.

All bid bonds submitted must be signed and witnessed with original signatures. The MRESC will not accept facsimile or
rubber stamp signatures on the bid bond. Failure to sign the bid bond by either the Surety or Principal shall be deemed cause
for disqualification of the bid. The Attorney-in-Fact who executes the bond on behalf of the surety shall affix to the bond a
certified and current copy of the Power of Attorney.




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The MRESC will only accept bid bonds from companies that are licensed and qualified to do business in the State of New
Jersey. Such a list (Approved Surety Companies) may be available upon request to the State of New Jersey, Department of
Banking and Insurance, P.O. Box 325, Trenton, New Jersey 08625.

Failure to submit a bid guarantee when required shall be cause for disqualification and rejection of bid.

        B. Certificate (Consent) of Surety           REQUIRED                    NOT REQUIRED
When required, each respondent shall submit with its bid a certificate from a surety company stating that the surety
company will provide the contractor with a performance bond in an amount equal to the amount of the contract (N.J.S.A.
18A:18A-25). Such surety company must be licensed and qualified to do business in the State of New Jersey. The
certificate (consent) of Surety, together with a power of attorney, must be submitted with the bid. Failure to submit the
certificate (consent) of Surety will be cause for disqualification and rejection of bid.

        C. Performance Bond                          REQUIRED                    NOT REQUIRED
When required by the Member, the successful respondent shall furnish a Performance, Payment and Completion Bond in a
sum of at least one hundred percent (100%) of the total amount payable by the terms of this Contract. Such bond shall be in
the form required by Statute. For this bid, the Board requires a performance bond in the amount of $                (
        dollars).

Such bond shall further carry a stipulation that no advance, premature, excessive or delayed payments by the Owner shall in
any way affect the obligation of the Surety on its bond.

Such bond shall further stipulate that no payments made to the Contractor, nor partial or entire use of occupancy of the work
by the Owner shall be an acceptance of any work or materials not in accordance with this Contract and the Surety shall be
equally bound to the same extent as the Contractor.

It is expressly stipulated that the Surety for the Contractor on the project shall be obligated to make periodic inquiries of the
Owner at reasonable times, to determine whether its Principal has performed or was performing the Contract in accordance
with all of its terms and conditions, particularly in relation to the progress payments scheduled under said Contract with the
Owner.

In the event the Contractor defaults or fails to perform or finish the work prescribed under the Contract for any reason
whatsoever, it shall become the unqualified obligation of the Surety for the defaulting contractor to complete the Contract in
accordance with its terms following receipt of notice from the owner of such default.

Successful respondent shall execute formal contract with the Co-op Member in the form required and in such number of
counterparts as the Co-op Member may request. Such Performance, Payment and Completion Bond shall be furnished and
such Contracts shall be executed and delivered by the successful respondent within ten (10) days after the receipt by the
successful respondent of notice accepting his bid by the MRESC

The Co-op Members will only accept performance bonds from surety companies that are licensed and qualified to do business
in the State of New Jersey.

8. BID PRICE GUARANTEE – Sixty (60) Days

When the MRESC requests bid prices for supplies, materials and equipment, the winning respondent(s) shall agree to
guarantee the bid price(s) for a period of sixty (60) days from the Bid Opening or until an award is made. Respondents may
extend the award period and guarantee prices by written permission to the MRESC.




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9. BID PRICES

In the event of discrepancy between the unit price and the extension, the unit price will govern. The MRESC assumes no
responsibility to recalculate totals if award is made on the basis of totals.

10. MARKET BASKET BID PRICING SHEET and CATALOG DISCOUNT SHEET

All bids are to be written in by typewriter or ink (or with computer if applicable) in a legible manner on the official Market
Basket Bid Pricing Sheet(s) and Catalog Discount Sheet(s). Any bid price showing any erasure or alteration must be initialed
by the respondent in ink, at the right margin next to the altered entry. Failure to initial any erasure or alteration may be cause
to disqualify that particular bid entry. If the disqualified entry is a required one, the entire bid may be subject to rejection, so
please fill out all entries with care.

The Market Basket Bid Pricing Sheet(s) and Catalog Discount Sheet(s) must be duly signed by the authorized representative
of the company in the appropriate space, at the end of the Bid Form. Failure to sign the Market Basket Bid Pricing Sheet(s)
and Catalog Discount Sheet(s) may be cause to disqualify the entire bid. If the Market Basket Bid Pricing Sheet(s) and
Catalog Discount Sheet(s) contain(s) more than one sheet, then respondents are requested to affix the company name and
address on each intervening sheet between the front sheet and the signature sheet which already bear the company
information.

The MRESC will not consider any bid on which there is any alteration to, or departure from, the bid specifications.
Respondents are not to make any changes on the Market Basket Bid Pricing Sheet(s) and Catalog Discount Sheet(s), or qualify
their bid with conditions differing from those defined in the contract documents. If respondents do make changes on the
Market Basket Bid Pricing Sheet(s) and Catalog Discount Sheet(s), except as noted above for initialed clerical mistakes, it shall
be cause to disqualify that particular bid as non-responsive N.J.S.A. 18A:18A-2(y).

By submitting a proposal, the respondent covenants that he has carefully examined the contract documents, addenda, if any,
and the site; and that from his investigation, he has satisfied himself as to the nature and location of the work, the general and
local conditions and all matters which may in any way affect the work or its performance, and that as a result of such
examination, he fully understands the intent and purpose thereof, his obligations thereunder, and that he will not make any
claim for, or have any right to damages, because of the lack of any information.

Each respondent submitting a bid for a service contract shall include in his bid price all labor, materials, equipment, services,
and other requirements necessary, or incidental to, the completion of the work, and other pertinent work as hereinafter
described, in accordance with the contract documents.

Respondents are to submit one bid price per item. The MRESC will not accept multiple bids on an individual basis, nor will
the MRESC accept a “bottom line” or “all or none” bid subject to the respondent receiving the entire contract.



11. BRAND NAME OR EQUIVALENT

Whenever the MRESC requests a brand name for a particular item, it will consider a “brand name or equivalent”. If the
respondent desires to bid an equivalent item the respondent shall do the following:

             a. On the Market Basket Pricing Sheet, write in ink next to the item requested, the respondent’s substitute item,
             including brand name, model number and full description of item.
             This is the only change to the Bid Pricing Sheet the Board will accept.

             b. Provide a sample of the substitute item if requested. The sample item must be provided before or at the time of the
             bid opening. With the sample item shall be a paper, brochure or illustrative literature outlining the
             brand/manufacturer name, model number and full description of item.

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             c. If a sample is not required the MRESC requests a brochure, pamphlet, or illustrative literature that outlines the
             specifications of the item including manufacturers name, model number, etc.

             d. Failure to provide a sample item or literature about substitute bids when requested may be cause for
             disqualification of that item from the bid.

      Please note: Respondents are to only bid brand name or equivalent. The MRESC will not accept multiple bids
      on individual items.

12. BUSINESS REGISTRATION CERTIFICATE (N.J.S.A. 52:32-44)

Pursuant to N.J.S.A. 52:32-44 as amended by P.L. 2004 – Chapter 57, all respondents shall submit prior to award of bid, a
copy of their “New Jersey Business Registration Certificate” as issued by the Department of Treasury of the State of New
Jersey. Failure to provide the New Jersey Business Registration Certification prior to award may be cause for the rejection of
the entire bid.

                                                   Goods and Services Contracts

N.J.S.A. 52:32-44 imposes the following requirements on contractors and all subcontractors that knowingly provide goods or
perform services for a contractor fulfilling this contract: 1) The contractor shall provide written notice to its subcontractors to
submit proof of business registration to the contractor; 2) prior to receipt of final payment from a contracting agency, a
contractor must submit to the contracting agency an accurate list of all subcontractors or attest that none was used; 3) during
the term of this contract, the contractor and its affiliates shall collect, remit, and notify all subcontractors and their affiliates
that they must collect and remit to the Director of the New Jersey Division of Taxation, the use tax due pursuant to the Sales
and Use Tax Act, (N.J.S.A. 54:32B-1 et seq.) on all sales of tangible personal property delivered into this State.

A contractor, subcontractor or supplier who fails to provide proof of business registration or provides false business registration
information shall be liable to a penalty of $25 for each day of violation, not to exceed $50,000 for each business registration not
properly provided or maintained under a contract with a contracting agency. Information on the law and its requirements is
available by calling (609) 292-9292.

                                            Construction Contracts (When Applicable)

N.J.S.A. 52:32-44 imposes the following requirements on contractors and all subcontractors that knowingly provide goods or
perform services for a contractor fulfilling this contract: 1) the contractor shall provide written notice to its subcontractors
and suppliers to submit proof of business registration to the contractor; 2) subcontractors through all tiers of a project must
provide written notice to their subcontractors and suppliers to submit proof of business registration and subcontractors shall
collect such proofs of business registration and maintain them on file; 3) prior to receipt of final payment from a
contracting agency, a contractor must submit to the contracting agency an accurate list of all subcontractors and suppliers or
attest that none was used; and, 4) during the term of this contract, the contractor and its affiliates shall collect and remit and
shall notify all subcontractors and their affiliates that they must collect and remit, to the Director, New Jersey Division of
Taxation, the use tax due pursuant to the Sales and Use Tax Act, (N.J.S.A. 54:32B-1 et seq.) on all sales of tangible personal
property delivered into this State.

A contractor, subcontractor or supplier or fails to provide proof of business registration or provides false business registration
information shall be liable to a penalty of $25 for each day of violation, not to exceed $50,000 for each business registration
copy not properly provided or maintained under a contract with a contracting agency. Information on the law and its
requirements are available by calling (609) 292-9292.




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13. CHALLENGES TO BID SPECIFICATIONS (N.J.S.A. 18A:18A-15)
Any prospective respondent who wishes to challenge a bid specification shall file such challenges in writing with the
purchasing agent no less than three (3) business days prior to the opening of bids. Challenges filed after that time shall be
considered void and having no impact on the MRESC or the award of a contract.

14. COMPLIANCE WITH ALL LAWS -- Where applicable
Special attention is called to requirements for Public Liability and Property Damage Insurance, Workmen’s Compensation
Insurance, Social Security Act, Labor, Employment, Unemployment, Wages, Hours, Discrimination in Employment and
Assignment of Contract.

The provisions of the New Jersey School Law shall bind all parties and interests to the Contract. Contractor shall comply
with all Federal and State Laws, and all rules and regulations of health, public or other authorities controlling or limiting the
methods, materials to be used or actions of those employed in work of this kind.

Any labor or material in addition to that described in the specifications and which is necessary to comply with these laws,
rules, ordinances or regulations shall be provided by the Contractor.

Contractor shall keep himself informed of all existing and future State and Federal Laws in any manner affecting those
engaged or employed in the work, and shall protect and indemnify the Owner, its officers, members and agents against any
claim or liability arising from or based on the violation of any such law, ordinance, regulation order or defects.

Contractor is to comply with the New Jersey State Uniform Construction Code and the City of each Co-op Member’s City
Construction Code. Contractor is to obtain local municipal building permit and pay for same. Contractor is to abide by local
inspection requirement.

15. CONTRACTS
A. Award of Contract, Rejection of Bid(s)
The contract shall be awarded, if at all, to the lowest responsible respondent as determined by the MRESC The MRESC
reserves the right to reject any or all bids pursuant to N.J.S.A. 18A:18A-2(s), (t), (x), (y), 18A:18A-4(a), 18A:18A-22, and to
waive any informalities and to take such alternates that the Board feels are in the best interests of the Co-op Members. The
MRESC may at its option accept the lowest bid on each item and split awards among the various respondents who submit the
lowest responsible bids. Further, the MRESC may at its option accept any quantity of each item at the price bid depending on
need. Pursuant to N.J.S.A. 18A:18A-36 the MRESC shall award the contract or reject all bids within sixty (60) days, noting
the exception highlighted in the law.

        B. Equal Prices
Pursuant to N.J.S.A. 18A:18A-37(d) when two or more respondents submit equal prices and the prices are the lowest
responsible bids, the MRESC may award the contract to the vendor whose response, in the discretion of the MRESC, is the
most advantageous, price and other factors considered.

        C. Return of Contracts and Related Contract Documents--When required
Upon notification of award of contract by the MRESC, the successful respondent shall sign and execute a formal contract
agreement between the MRESC and the respondent, when required.

If a formal contract is not required by the MRESC, an approved and signed Co-op Member Purchase Order will constitute as a
contractual agreement.
When a formal contract is required the successful respondent shall sign and execute said contracts and return said contracts
along with the following:



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        1. Performance Bond in the total amount of the contract. Not Applicable.
        2. Insurance Certificate with the MRESC as an additional insured..
        3. Affirmative Action Evidence Affirmative Action certificate or complete form AA 302
           and return the pink copy.
        4. Other required documents as may be outlined in the bid specifications.

The executed contracts must be returned to
                         Mr. Patrick M. Moran, Business Administrator,
                         Secretary, QPA
                         Middlesex Regional Educational Services Commission
                         1660 Stelton Road
                         Piscataway, New Jersey 08854

Within twenty-one (21) days of receipt of notification. Failure to execute the contract and return said contract and
related documents within the prescribed time may be cause for a delay in payment for services rendered or products
received or the annulment of award by the MERSC with the bid security becoming property of the MRESC. The MRESC
reserves the right to accept the bid of the next lowest responsible respondent.

        D. Renewal of Contract; Availability and Appropriation of Funds

The MRESC may, at its discretion, request that a contract for services be renewed in full accordance with N.J.S.A.
18A:18A-42. The School Business Administrator may negotiate terms for a renewal of contract proposal and present such
negotiated proposal to the Board. All multi-year contracts and renewals are subject to the availability and appropriation
annually of sufficient funds as may be needed to meet the extended obligation.

The MRESC is the final authority in awarding renewals of contracts.

        E. Term of Contract
The successful respondent, to whom the contract is awarded, will be required to do and perform the work/services and to
provide and furnish the materials in connection therewith in accordance with the plans and specifications on or before the
date listed in the General Specifications.

        F. Purchase Order Required; Notice to Proceed
No contractor or vendor shall commence any project or deliver any goods until he is in receipt of an approved purchase
order authorizing work to begin or goods to be delivered.

       Contract Award and Implementation
             The MRESC will perform initial bid review and recommend selected Respondents for Board
             Approval. Successful Respondents will be notified that their contract has been approved by the
             MRESC.
             It is the responsibility of the approved Respondent to provide a complete bid package to the Co-op
             Member if requested by a Co-op Member.
             The approved respondent and the MRESC will then work out details of contract implementation
             including:
             o Signing the contract
                 Note: Once the contract is signed, the approved respondent becomes a contractor for the Co-op
                 Member
             o Marketing plan for the MRESC and the Contractor
             o Order processing procedures
             o Contract roll-out activities

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              o Contact management for the Contractor and the Co-op Members
              o Advertising, flyers, website access, etc.
              It is not guaranteed that each Co-op Member will enter into a contract with the MRESC approved
              Respondents. The final decision as to the appropriateness of a contract for a
              Co-op Member rests solely with that Co-op Member.

              MRESC reserves the right to award a contract to one or more Respondents

1.       DELIVERY

FOB Destination, Freight Prepaid - The successful respondent, to whom the contract is awarded, retains title and control of
goods and selects the carrier and is responsible for the risk of transportation; title passes to the MRESC upon delivery and
ownership by the MRESC; the successful respondent pays and bears the costs of all freight and delivery charges listed
below. The MRESC recognizes two (2) types of delivery:

        A. Platform Delivery
Items are to be delivered to a Co-op Member’s location and taken off the truck by the Co-op Member’s personnel.

        B. Spotted Delivery
Items are to be delivered to a Member location and taken off the truck by transportation carrier personnel and brought to a
designated area inside the school or office building. Transportation carrier personnel are responsible to then uncrate, setup,
assemble items to determine good working order and remove all debris to the satisfaction of the Co-op Member.

Vendors are cautioned to provide adequate personnel to deliver goods as none will be provided by the
Co-op Member.

If a specialized person is needed to setup, assemble or erect item, such assembly shall be completed within five (5) business
days of the actual delivery date.

Failure to assemble, setup, or erect items within the stated time may result in a $100.00 per day assessment against the
respondent for each day items are not assembled, setup or erected.

The Co-op Members will not be responsible for any extra delivery costs. All bid prices for materials, goods and supplies
are to include all shipping, freight, delivery and handling costs.

Specific delivery instructions are provided in the General Specifications.
Please note! All packages, boxes, cartons etc., when delivered, must be plainly marked on the outside as to contents, and
the Co-op Member’s purchase order number must be clearly printed on the packages, boxes, cartons, etc.

Delivery Guarantee
The successful vendor(s) agree to deliver the item(s) so listed in the bid specifications within the prescribed number of days
also outlined in the bid specifications.

Delivery Times
The successful vendor(s) shall deliver items to the Co-op Members Monday through Friday during normal business hours.
Vendors are to secure written permission from the Co-op Member to deliver items during times other than previously
mentioned.




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17. DOCUMENTS, MISSING/ILLEGIBLE
The respondent shall familiarize himself/herself with all forms* provided by the MRESC that are to be returned with the
bid. If there are any forms that the MRESC is to provide that are either missing or illegible, it is the responsibility of the
respondent to contact the MRESC at (732-777-9848; Ext 3120) for duplicate copies of the forms. This must be done before
the bid date and time. The MRESC accepts no responsibility for duplicate forms that were not received by the respondent in
time for the respondent to submit with his bid.
All documents returned to the MRESC shall be signed with an original signature in ink (blue). Failure to sign and
return all required documents with the bid package may be cause for disqualification and for the bid to be rejected
pursuant to N.J.S.A. 18A:18A-2(y) (non-responsive). The MRESC will not accept facsimile or rubber stamp
signatures.

*Forms provided by the MRESC that must be returned with bid.
        - Market Basket Bid Pricing Sheet(s) and Catalog Discount Sheet(s)
        - Affirmative Action Questionnaire or Affirmative Action Evidence
        - Non Collusion Affidavit
        - Stockholders’ Disclosure/ Ownership Declaration
        - Contractor/Vendor Questionnaire and Certification
        -.Acknowledgement of Addenda
        - Chapter 271 – Political Contribution Disclosure Form
        - Consent of Surety when applicable


*Please check your bid package for these forms!

18. ESTIMATED QUANTITIES

Based on a survey of MRESC Co-op Members expenditures for commercial flooring in FY13 are estimated at 1.5 million dollars.
It is the intention of the Co-op Members to order quantities of the services listed on the Bid Pricing Sheet. Respondents are
notified that the aforementioned quantities are estimated quantities that the Co-op Members intend to purchase. There may
be some deviation to the services actually ordered because of budgeting and financial constraints of the Members.

19. EXCEPTIONS TO TERMS, CONDITIONS AND SPECIFICATIONS
 Any exceptions to the Terms, Conditions, Specifications or Bid Forms contained herein shall be noted on the Page
 entitled Exceptions to Terms and Conditions and included with the bid submittal.

20. FALSE MATERIAL REPRESENTATION – N.J.S.A. 2C:21-34-97(b)

A person commits a crime if the person knowingly makes a material representation that is false in connection with the
negotiation, award or performance of a government contract. If the contract amount is for $25,000.00 or above, the offender
is guilty of a crime of the second degree. If the contract amount exceeds $2,500.00, but is less than $25,000.00, the offender
is guilty of a crime of the third degree. If the contract amount is for $2,500.00 or less, the offender is guilty of a crime of the
fourth degree.




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21. FORCE MAJEURE

Neither party shall be liable in damages for any failure, hindrance or delay in the performance of any obligation under this
Agreement if such delay, hindrance or failure to perform is caused by conditions beyond the control of either party,
including, but not limited to, Acts of God, flood, fire, war or the public enemy, explosion, government regulations whether or
not valid (including the denial or cancellation of any export or other necessary license), court order, state funding, or other
unavoidable causes beyond the reasonable control of the party whose performance is affected which cannot be overcome by
due diligence.

Vendors, and/or contractors who have a contract with the MERSC to provide goods or services cannot unilaterally claim an
increase in the cost of the contract because of Force Majeure.

22. INDEMNIFICATION

The respondent shall assume all risk of and responsibility for, and agrees to indemnify, defend, and save harmless the
MRESC and its agents, employees, Board members and Co-op Members, from and against any and all claims, demands,
suits, actions, recoveries, judgments and costs and expenses (including, but not limited to, attorneys fees) in connection
therewith on account of the loss of life or property or injury or damage to any person, body or property of any person or
persons whatsoever, which shall arise from or result directly or indirectly from the work and/or materials supplied under this
contract. This indemnification obligation is not limited by, but is in addition to, the insurance obligations contained in this
agreement.

23. INSURANCE
The respondent to whom the contract is awarded for any service work or construction work shall secure, pay the premiums
for and keep in force until the contract expires, insurance of the types and amounts listed below:
         General Liability         $2,000,000. General Aggregate
                                   $1,000,000. Products
                                   $1,000,000. Personal Injury
                                   $1,000,000. Each Occurrence
                                       $50,000. Fire Damage
                                        $5,000. Medical Expense
         Important!
        a. The contractor must present to the Co-op Member an insurance certificate in the
           above types and amounts before any work or service begins.
        b. Automobile liability insurance shall be included to cover any vehicle used by the insured.
        c. The contractor must include the following clause on the insurance certificate.
         “                         is named as an additional insured” Co-op Member

The Contractor shall at all times hold and save harmless the MRESC and the Co-op Members, representatives, and
employees of the MRESC against any and all suits, claims, costs, charges, and expense by reason of any damages or
claims for damages arising from the negligence of the contractor, his agents, representatives and employees. The
Contractor is to assume all liability of every sort incident to the work, including property damage caused by him or his
men or by any subcontractor employed by him or any of the subcontractor’s men.




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24. OTHER INSURANCES
WORKERS COMPENSATION Evidence of adequate Workers Compensation Insurance as required by the laws of the
State of New Jersey and the United States, must be available for perusal. The minimum limits are the following, unless
a greater amount is required by law:

        Bodily Injury by Accident          $500,000. Each Accident
        Bodily Injury by Disease            500,000. Policy Limit
        Bodily Injury by Disease            500,000. Each Employee
        Contract Liability                 Same as General Liability
        Automobile Liability               $1,000,000 Per Occurrence

25. INTERPRETATIONS AND ADDENDA
No interpretation of the meaning of the specifications will be made to any respondent orally. Every request for such
interpretations should be made in writing to the MRESC must be received at least ten (10) days prior to the date
fixed for the opening of bids to be given consideration. Any and all interpretations and any supplemental instructions
will be distributed in the form of a written addendum to the specifications. The addenda will be provided in accordance
with N.J.S.A. 18A:18A-21(c) to the respondents by certified mail, certified fax, email with receipt no later than seven (7)
days Saturdays, Sundays, and holidays excepted, prior to the date for acceptance of bids. All addenda so issued shall
become part of the contract document.

26. LIABILITY – COPYRIGHT
The contractor (vendor) shall hold and save the MRESC and Co-op Members, its officials and employees, harmless from
liability of any nature or kind for or on account of the use of any copyrighted or uncopyrighted composition, secret process,
patented or unpatented invention, article or appliance furnished or used in the performance of his contract.

27. LIQUIDATED DAMAGES
Liquidated damages shall be assessed against the contractor in the amount as listed in the General Specifications and Contract
should the contract/work/service not be completed in accordance with the plans and specifications.

28. NON-COLLUSION AFFIDAVIT
A notarized Non-Collusion Affidavit must be submitted with the bid. (N.J.S.A. 2A:93-6)

29. PAYMENTS
Every effort will be made to pay vendors and contractors within thirty (30) to sixty (60) days provided the Co-op Member
receives the appropriate documentation including but not limited to:
                                   Signed voucher by vendor;
                                   Packing Slips; and
                                   Invoices.

Payment will be rendered upon completion of services or delivery of full order to the satisfaction of the
Co-op, unless otherwise agreed to by written contract or mandated by N.J.S.A. 18A:18A-40.1. The Co-op Member at its
discretion may make partial payments. All payments are subject to approval by the Board at a public meeting. Payment may
be delayed from time to time depending on the Board meeting schedule.




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Invoices
The invoice clearly outlines the goods received or services rendered and the date(s) the services were rendered.
         The invoice must include the full name and address of the company.
         The invoice must include the purchase order number from the Co-op Member.
         The invoice must have the company’s invoice number that may be used as reference.
         The invoice must list the goods or services rendered.
         The invoice must be submitted to the Business Office.
         Invoices must be submitted within thirty (30) days of service.
         The MRESC New Jersey State Approved Co-op # 65MCESCCPS
         The bid # MRESC

Payment, prompt (Optional Discount)
The MRESC may request in the General Specifications of this bid, a prompt payment discount. If so offered by the
MRESC, vendors and contractors at their option may request prompt payment by offering to the Co-op Member a
percentage (%) discount deduction from the total amount of the contract (order).

If the Co-op Member accepts the percentage (%) discount offered by the vendor/contractor it shall pay the vendor/contractor
the total contract amount minus the percentage (%) discount within twenty-one (21) days. If the Co-op is unable to meet the
twenty-one (21) day deadline the discount will not be deducted from the total contract order amount.

The twenty-one (21) day period begins with the receipt of all goods ordered or services rendered to the complete satisfaction
of the Co-op Member, provided the Co-op Member receives the appropriate documentation including but not limited to:

                    Signed voucher by vendor                                 Invoices
                    Packing Slips                                            Certification of completion of
                                                                               project by Building Services
Example:
            Contract Order                                 $ 52,000.00
            Prompt Payment Discount 8%                       $4,160.00
            Prompt Payment                                 $ 47,840.00


Please note:
The prompt payment clause is an option by both the vendor and the MRESC and shall not be a factor in determining
the lowest responsible bid.

30. POLITICAL CONTRIBUTION DISCLOSURE – REQUIREMENTS
Pursuant to N.J.A.C. 6A:23A-6.3 (a1-4) please note the following:

Award of Contract -- Reportable Contributions -- N.J.A.C. 6A:23A-6.3 (a2)
    “No board of education will vote upon or award any contract in the amount of $17,500 or greater to any business
    entity which has made a contribution reportable by the recipient under P.L.1973, c83 (codified at N.J.S.A. 19:44A-1
    et. seq.) to a member of the board of education during the preceding one year period.”

Contributions During Term of Contract – Prohibited -- N.J.A.C. 6A:23A-6.3 (a2,3)
        “Contributions reportable by the recipient under P.L. 1973, c83 (codified at N.J.S.A. 19:44A-1 et. seq.) to any
        member of the school board from any business entity doing business with the school district is prohibited during
        the term of the contract.”



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        “When a business entity referred in 4.1(e) is a natural person, contribution by that person’s spouse or child that
        resides therewith, shall be deemed to be a contribution by the business entity. When a business entity is other than
        a natural person, a contribution by any person or other business entity having an interest therein shall be deemed to
        be a contribution by the business entity.”

Chapter 271 Political Contribution Disclosure Form – Required -- N.J.A.C. 6A:23A-6.3 (a4)
        All respondents shall submit with their bid package a completed and signed Chapter 271 Political Contribution
        Disclosure Form. The Chapter 271 form will be reviewed by the district to determine whether the vendor is in
        compliance with the aforementioned N.J.A.C. 6A:23A-6.3 (a2) Award of Contract.

31. POLITICAL CONTRIBUTION DISCLOSURE STATEMENT – PAY TO PLAY
A business entity as defined by law is advised of its responsibility to file an annual disclosure statement on political
contributions with the New Jersey Election Law Enforcement Commission pursuant to N.J.S.A. 19:44A-20.13 (P.L. 2005
Chapter 271 section 3) if the business entity receives contracts in excess of $50,000 from public entities in a calendar year. It
is the business entity’s responsibility to determine if filing is necessary. Additional information on this requirement is
available from the New Jersey Election Law Enforcement commission at 1-888-313-3532 or at www.elec.nj.us.

32. PRODUCT GUARANTEE; NO SUBSTITUTIONS
The successful respondent shall guarantee that all goods and materials supplied shall be new, unused and meet the
specifications as noted in this bid. The MRESC and Co-op Members will not accept substituted items that deviate from the
items listed on the purchase order.

33. QUALIFICATION OF RESPONDENTS - Contractor Questionnaire Certification Form NA
The MRESC may make such investigations as it seems necessary to determine the ability of the respondent to perform the
terms of the contract. The respondent shall complete a Contractor Questionnaire Certification Form and return same with the
bid and shall furnish all information to the MRESC as the MRESC may require to determine the contractor’s ability to
perform the duties and obligations as outlined in these specifications.

        a. RESPONDENT COMMENT SHEET
This form is for respondent’s use in offering voluntary alternates, or other comments intended to afford the Board information
or opportunities to improve the quality of the project, without invalidating the bid proposal. It may not be used to take
exception to specific conditions of the project defined in the contract documents which the respondent does not like. The bid
provided must be based upon the plans and specifications, and all contract conditions, as stated. If these documents or
conditions contain some untenable item, or extremely expensive provision, for example, to which the respondent wishes to
raise objection, this must be done at the prebid meeting, or in writing to the Architect or Purchasing Agent through the
question process outlined in the Instructions to Respondents. Such inquiries will have response issued by addendum only,
and the resulting decision circulated to all respondents of record.

        b. RESPONDENT’S RESPONSIBILITY FOR BID SUBMITTAL

It is the responsibility of the respondent to ensure that their bid is presented to the Business Office and officially received
before the advertised date and time of the bid. It is understood and agreed upon that any person in the MRESC will be
absolved from responsibility for the premature opening of any bid not properly labeled and sealed.

34. RIGHT TO KNOW LAW
All potentially hazardous materials or substances must be properly labeled in full accordance with the New Jersey Right to
Know Law - N.J.S.A. 34:5A-1 et. seq. All contractors or vendors who need additional information about the New Jersey
Right to Know Law are to contact the:
                                                    New Jersey Department of Health
                                                       Right to Know Program
                                                            CN 368Trenton,
                                                       New Jersey 08625-0368


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35. SAMPLES

From time to time the MRESC may require the submission of samples to assist in evaluation of bids either before or at the
time of the bid, at no charge to the MRESC, in order to ascertain whether or not a product will be suitable for the purpose for
which it is intended. If it is specifically stated elsewhere in the bid documents that samples are required, full size samples
must be submitted not later than the official BID OPENING. Failure to submit said samples may be regarded as a basis for
rejecting the bid. Samples may be impounded until satisfactory completion of the contract. Otherwise, all samples must be
picked up by the respondent within thirty (30) days of the award of contracts or said samples will be presumed abandoned
and the MRESC will dispose of them as he sees fit.

36. STOCKHOLDER DISCLOSURE

All respondents are hereby notified that every corporation and partnership, according to the provision of Chapter 33, Laws of
1977 of the State of New Jersey, must submit a statement prior to the receipt of the bid or accompanying the bid, setting forth
the names and addresses of all stockholders in the corporation or partnership who own 10% or more of its stock, of any class
or of all partners in the partnership, who own 10% or greater interest herein, as the case may be. If one or more such
stockholder or partner is itself a corporation or partnership, the stockholders holding 10% or more of that corporation’s stock,
or the individual partners 10% or greater interest in that partnership, as the case may be, shall also be listed. The disclosure
shall be continued until names and addresses of every non-corporate stockholder, and individual partner, exceeding the 10%
ownership criteria established in this act, has been listed.

37. SUBCONTRACTING; ASSIGNMENT OF CONTRACT

Contractors, services providers, and all vendors with whom the MRESC has an executed contract may not subcontract any
part of any work done or assign any part of contract for goods or materials for the MRESC and Co-op Member without first
receiving written permission from the MRESC.

Contractors, service providers, and vendors using subcontractors assume all responsibility for work performed by
subcontractors. The MRESC will require the same documents to be secured from all approved subcontractors as are required
of the bidder.

In cases of subcontracting, the MRESC shall only pay the prime contractor. It is the sole responsibility of the prime
contractor to ensure that all subcontractors are paid. The Co-op Member shall not be responsible for payments to
subcontractors and shall be held harmless against any or all claims generated against prime contractors for non payment to
subcontractors.

Transportation carriers hired by the vendor to deliver goods and materials are not considered to be subcontractors.

38. TAXES
As a New Jersey governmental entity, the Co-op members are exempt from the requirements under New Jersey state sales
and use tax (N.J.S. 54:32B-1 et. seq.), and does not pay any sales or use taxes. Respondents should note that they are
expected to comply with the provisions of said statute and the rules and regulations promulgated thereto to qualify them for
examinations and reference to any and all labor, services, materials and supplies furnished to the Co-op member. Contractors
may not use the Co-op Members tax exempt status to purchase supplies, materials, service or equipment.




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39. TERMINATION OF CONTRACT
If the MRESC determines that the contractor has failed to comply with the terms and conditions of the bid and/or proposal
upon which the issuance of the contract is based or that the contractor has failed to perform said service, duties and or
responsibilities in a timely, proper, professional and/or efficient manner, then the MRESC shall have the authority to
terminate the contract upon written notice setting forth the reason for termination and effective date of termination.

Termination by the MRESC of the contract does not absolve the contractor from potential liability for damages caused the
Co-op Member by the contractor’s breach of this agreement. The Co-op Member may withhold payment due the contractor
and apply same towards damages once established. The Co-op Member will act diligently in accordance with governing
statutes to mitigate damages. Damages may include the additional cost of procuring said services or goods from other
sources.

The contractor further agrees to indemnify and hold the Co-op Member harmless from any liability to subcontractors or
suppliers concerning work performed or goods provided arising out of the lawful termination of this agreement.



40. PREVAILING WAGES: CONSTRUCTION, ALTERATIONS, REPAIRS
The State of New Jersey Prevailing Wage Act, Chapter 150 Laws of 1963 with applicable wage rates by County as
published by the Department of Labor and Workforce Development in conformance with N.J.S.A. 34:11-56:25, is hereby
made a part of these Contract Documents. Copies of these wage rates may be obtained from the State Department of Labor
and Workforce Development, and/or viewed at www.state.nj.us/labor, the Prevailing Wages Determination Section.

Contractor agrees to submit to the Co-op Member, a certified payroll for each payroll period within ten (10) days of the
payment of wages. Contractor further agrees that no payments will be made to the Contractor if certified payrolls are not
received. It is the Contractor's responsibility to insure timely receipt by the district of certified payrolls.

Before final payment, the contractor shall furnish the Co-op Member with an affidavit stating that all workmen have been
paid the prevailing rate of wages in accordance with Federal requirements. The contractor shall keep an accurate record
showing the name, craft, or trade and actual hourly rate of wages paid to each worker employed by him/her in connection
with this work. Each Contractor and Subcontractor shall submit Manning Reports showing all information noted above on a
weekly basis to the Owner. Upon request, the Contractor(s) and each Subcontractor shall file written statements certifying
to the amounts then due and owing to any and all workers for wages due on account of the work. The statements shall be
verified by the oaths of the Contractor or Subcontractor, as the case may be.

The contractor shall post the prevailing wage rates for each craft and classification involved in the work, including the
effective date of any changes thereof, in prominent and easily accessible places at the Site of the work and in such place or
places as used to pay workmen their wages. (Reference 18A:7G-23)

The bidder shall submit a Prevailing Wages Certification as provided in the bid package with their bid package.

41. WITHDRAWAL OF BIDS

Before The Bid Opening
The Purchasing Agent may consider a written request from a respondent to withdraw a bid if the written request is received
by the Purchasing Agent before the advertised time of the bid opening. Any respondent who has been granted permission by
the Purchasing Agent to have his/her bid withdrawn cannot re-submit a bid for the same advertised bid project. That
respondent shall also be disqualified from future bidding on the same project if the project is re-bid.




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After The Bid Opening
The MRESC may consider a written request from a respondent to withdraw a bid, if the written request is received by the
Purchasing Agent within five (5) business days after the bid opening. A request to withdraw a bid after the specified number
of days will not be honored.

The contractor/vendor who wishes to withdraw a bid must provide a certification supported by written factual evidence that
an error or omission was made by the contractor and that the error or omission was a substantial computational error or an
unintentional omission or both.

The request to withdraw a bid after the bid opening may be reviewed by the Purchasing Agent, the Director of Facilities,
other interested administrators; and/or the Board Attorney and a recommendation will be made to the MRESC. If the
MRESC grants permission to have the bid withdrawn the contractor/vendor shall be disqualified from bidding on the same
project if the project is re-bid. If the contractor/vendor fails to meet the burden of proof to have the bid withdrawn the
request to withdraw the bid will be denied and if the contractor/vendor fails to execute the contract the bid guarantee will be
forfeited and become property of the MRESC.




                                                   1. SCOPE OF BID
        MRESC is seeking to contract for high quality flooring systems including the standard manufacturer’s
        warranty. Product specific warranties must be submitted at the time of bid opening. The flooring products
        offered must have passed the test of time and children and be highly useful in high traffic areas. Systems
        designed for use in public schools are required; systems used in other public facilities (medical, central
        office, etc.) should be offered.
        Respondents are encouraged to offer their complete line of commercial flooring that is commonly used by
        school districts and other government agencies. Contracts will be recommended to respondents whose
        products meet the specifications. The specifications are designed to define the quality products needed by
        MRESC Co-op members. Acceptable products will be highly resistant to abrasion from soil, rocks and
        other materials that result in premature wear; they will restrict the leaching of radon 222 and friable
        asbestos; they will not create static discharge and resist spotting and curling.
        The key to a successful flooring contract with a respondent is the installer. The respondent must insist on
        contracting only with certified, factory-trained and highly skilled installers. MRESC will evaluate the
        installers as well as the product. Installer certification must be submitted at the time of bid.
                    Respondent must be willing and able to sell all lines awarded
                    Respondent must be able to provide moisture mitigation.
                    All subcontractors must submit required documentation and be approved
                     prior to installation.
                    All Respondents must have a letter of certification from the manufacturer to
                     sell and install their products.

        When responsible and responsive bidders meet the specifications, price is the main determining
        factor in an RFB.




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Do not submit flooring samples with your bid. Flooring samples may be requested, as
necessary, during the evaluation process.
2.      Member List: See General Requirements

3. Special Terms and Conditions: The following are in addition to the applicable standard terms and
conditions. Please review these carefully. Any exceptions to these terms and conditions shall be clearly stated
in writing and included with the bid response.
    3.1. General
         3.1.1. Any product substitution must be approved by MRESC prior to being sold to any member. The
                 reason for the substitution must be stated in writing.
        3.1.2. Any substituted product must be manufactured of the same basic type of materials, meet or
                exceed all the features of the product being substituted, and meet the other requirements of this
                RFB.
        3.1.3. A claim that a substituted product is equal or superior to the approved product must be
               supported with written documentation. A sample may be requested, at no cost to the buyer.
        3.1.4. New products, introduced after this contract is approved, may be added upon approval of the
                MRESC, if the new products meet or exceed current products, meet the terms, conditions, and
                requirements of this RFB, and are priced equal to or less than current products. In no
                circumstance may any new product be placed on this contract to avoid competitive bidding
                statutes.
        3.1.5. All products offered on this contract must have a complete set of factory specifications that
                match or exceed the requested minimums.
        3.1.6. Performance bond in an amount equal to 100% of the price specified in a contract between the
                Co-op Member and the respondent shall be provided at the Co-op Member’s expense, when
                requested by the member. Bonds shall only be executed by a surety company authorized to do
                business in the state of New Jersey. Respondent shall provide evidence of bonding capacity of
                a minimum of $500,000 in its response and identify the approximate cost of performance
                bonding in the pricing section.
        3.1.7. The terms and conditions of this RFB shall prevail over any additional agreements between the
                buyer (member) and the respondent in the event of any conflict. The respondent must not
                assume the member knows what steps are necessary prior to the start of any project. The
                respondent must be willing to assist the member in all aspects of the project.
        3.1.8. The condition of the site prior to start up will be agreed upon between the member and the
                respondent and described in writing and shall be signed by both parties.
        3.1.9. Respondent shall assume full responsibility for protection and safekeeping of any products
                stored for the member, regardless of where the product is stored. Respondent shall
                immediately replace any lost or damaged product stored for the member. If the respondent
                cannot guarantee the safekeeping of product stored on the property of the member, the
                respondent may store the product on its own property.
        3.1.10. Respondent agrees to comply with all local, state and federal laws.
        3.1.11. Adjoining property owners must not be annoyed by noise, pollutants, or material hauling
                operations.




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    3.1.12. All work will be accomplished in conformance with OSHA safety requirements, and any additional
            federal, state, or local fire or safety requirements. Respondent agrees to advise member when work
            is expected to be hazardous to students, teachers, employees, administrators, the public and or
            other workers.
    3.1.13. The worksite shall provide a working environment as recommended by the manufacturer, including
            area heating or cooling, light and power requirements.
    3.1.14. Clean up will be on a daily basis and the worksite will be returned to original and safe condition
            upon completion of the work.
    3.1.15. In the event other trades are at work in the same area, work on the floor will not be completed prior
            to work on ceilings, walls, or other areas, which might harm the flooring. Completed work will be
            covered by the on-site building project manager to prevent damage from other trades, when
            necessary.
    3.1.16. Respondent shall deliver materials to the worksite in new, unopened, and well-marked containers
            or wrappings showing product and respondent’s name. Damaged to unlabeled materials will not be
            accepted. Products will be delivered in sufficient quantity to allow for continuity of work. It is
            desirable that products be shipped to the jobsite in a recyclable or reusable container.
    3.1.17. All work shall be coordinated with the proper member representative (General Contractor,
            Construction Manager, school administrator, etc.).
    3.1.18. Work will be accepted in writing only after satisfactory inspection of the work or installation in the
            presence of an authorized member representative. Terms for acceptance and title to the work must
            be clearly agreed upon and described in the contract prior to the start of the work. If any part of the
            work requires the member to assume control prior to completion, this needs to be defined. Both
            parties must agree on the definition of what constitutes final acceptance before final payment.
    3.1.19. Any agreement to progress payments rather than a lump sum payment must be clearly made prior
            to the start of the project with milestones for payments indicated.
    3.1.20. All work areas will be identified by signage, warning tape, or other warning devices, as required by
            law and ordinary safe business practices. All signs will be the property of the respondent, will
            remain until the work is finished in any particular area, and be removed by the respondent when
            the work is finished.
    3.1.21. All materials used at the worksite by the respondent shall have the necessary MSDS papers on file
            in a location accessible to both the respondent and member’s personnel.
    3.1.22. Respondent will provide for the records of the member, copies of all permits, licenses,
            certifications, inspection reports, releases, jurisdictional settlements, notices, receipts for fee
            payments, judgments, similar documents, correspondence, and records established in conjunction
            with the work performed and compliance with applicable standards.
3.2. Installation terms and conditions
     3.2.1. All installation of commercial floor covering products offered through this contract must be
             performed by a properly certified and bonded (when necessary) contractor authorized by the
             manufacturer.
    3.2.2. All installing dealerships authorized by the respondent must be in good standing with the state of
            New Jersey. Any formal debarment of a respondent or dealer in the past five years by any Federal,
            State or local government must be disclosed.




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3.2.3. Installers named by the respondent must be qualified to inspect sub-floor for cracks, holes, abrasions,
        rough spots, ridges, and other conditions that may adversely affect a quality installation and agree to
        notify the owner, architect, or general contractor in writing of necessary steps before the flooring may
        be put down. In addition, sub-floor should be clean, and free from moisture, grease, wax, paint, or other
        foreign substances. Member must allow contractor to unroll flooring 24 hours prior to installation to
        permit it to be conditioned to the surrounding environment and 65°F or higher temperature. It is the
        responsibility of the installers to inform the member of site preparation requirements.
3.2.4. Installation adhesives shall neither add to nor contribute to air quality problems. Installation with
        adhesives will allow for immediate occupancy and require no airing-out, curing, or “off gassing.” All
        adhesives shall be supplied by the flooring manufacturer and shall meet ADA requirements. All
        products offered should have MSDS sheets included with the proposal; all buyers must be given MSDS
        sheets for their records. [Products for MSDS sheets include solvents, adhesives, and floor covering
        components such as pre-backing, backing, stabilizers, preservatives, fungicides, bactericides, anti-
        static, anti-stain and anti-soil additives.]
3.2.5. Adhesives that contain an EPA registered antimicrobial agent to insure high indoor air quality may be
        offered.
3.2.6. The Floor Covering Installation Board shall certify the floor covering installer performing the
       installation. [Exception will be granted if the manufacturer guarantees the installation.] N/A
3.2.7. Installation of all flooring shall be in accordance with FCIB standards.
3.2.8. Accurate estimates of floor covering needed to complete a project will be provided to the Member. Final
        invoice will be for actual floor covering installed and normal waste and overage. The buyer will pay for
        no excess material ordered or shipped, unless the Co-op Member for later use requests excess. If any
        attic stock is ordered, it must be sold at a non-installed price.
3.2.9. Authorized installer will provide on-site management and operation of all personnel used in the work.
        Installers who are employees of the installing contractor are preferred. The on-site contractor will have
        at least five years experience in the supervision of floor covering installation.
3.2.10. Authorized installer will coordinate all site activities with the general contractor, architect, school
        supervisor, or person appointed by the buyer.
3.2.11. The installation by the Authorized installer will guarantee the workmanship of the installation of the
        floor covering for two years dated from the final acceptance by the buyer.
3.2.12. The respondent certifies that each installer identified in this bid (or any future installer that works this
        contract) has any necessary OSHA Health and Safety and/or Hazard Communication Plan in place. The
        respondent will obtain a copy of any written safety plan or Hazard Communication Plan prepared by
        the installer. This plan must be provided to buyer, if requested.
3.2.13. FCIB certification must be renewed from time to time; the respondent will insure that renewal
        certification is kept up to date.
3.2.14. Upon completion of a job, a responsible agent of the buyer will sign an industry-standard final
        inspection sheet. A copy of this inspection sign-off will be sent to the Co-op Member with the final
        invoice.
3.2.15 Ardex requires a Level Master Dealer.
3.2.16 Koester requires Dealer certification
3.2.17 Deleted
3.2.18 Moisture in concrete slabs must be tested for moisture using an R1 + probe at a test rate of one per
       thousand per square foot. Moisture levels must be within the manufacturer’s guidelines




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3.3. Product terms and conditions
     3.3.1. The respondent of flooring will provide a non-prorated warranty against items such as de-
            lamination, excessive wear, zippering, resiliency loss, moisture barrier, and excessive static, etc.
            Product specific warranties must be submitted at time of bid opening.
    3.3.2. A copy of the standard official non-prorated warranty shall be included in the bid. Warranty shall be
            sole source responsibility of the respondent. A second source warranty or a warranty that involve
            parties other than the respondent is unacceptable. The installation warranty shall be for a length of
            two years. All warranties should be in accordance with the manufacturer’s standard warranties. In
            the event that the warranties required in the bid are in contradiction with the standard manufacturer
            warranties, the standard manufacturer warranty shall prevail. The installation is to be guaranteed
            for a period of two (2) years.
   3.3.3. Warranty must not be conditional based on the use of chair pads.
    3.3.4. Installed flooring will give protection from static discharges. When tested under the AATCC Test
            Method #134-1979, the flooring will not give static discharges in excess of 3.5 KV during the
            warranty period.
    3.3.5. Acceptable fiber will meet the Type 6 or 6,6 spec industry standard. Antron® Legacy®, Antron
            Lumena®, Dynex SDTM, and DSDN®, Solutia Ultron and Ultron VIP, and Aquafil Forza are the
            preferred fiber brands. Others offered must meet or exceed the quality and features of these fibers.
            [Note: if offering a fiber not manufactured by DuPont, insert one or more studies from independent
            labs that certify the quality of the fiber offered.] NA
    3.3.6. Customized computer generated designs may be offered for selected products. All such offerings
            must be clearly priced; no “call” or “to be determined” pricing will be allowed. [Clear and accurate
            pricing is absolutely necessary in competitive bidding.]
    3.3.7. MRESC or Co-op members will not be responsible for quotation errors and/or omissions based on
            “take offs” from accurate and current scaled floor plans provided by the buyer or architect. End
            user is responsible for describing in detail the total scope of work for the project, including
            furniture moving, special requirements, access times, etc. Any abnormal or nonstandard additional
            costs must be based on prior approval by the member and must be based on pricing in this contract.
    3.3.8. Respondent may approve the use of a current issue of an industry standard unit pricing book to
            determine a price for work not identified in the RFB. However, any such use must be uniform and
            based on the current prevailing labor rates for New Jersey.
3.4. Environmental, health and safety issues
     3.4.1. The respondent must provide written evidence that it has initiated or participates in a plan to recycle
             used flooring. A plan to dispose of used flooring in a landfill or convert to energy through
             incineration is not a “plan.”
    3.4.2. Floor coverings, adhesives and padding for this contract must have a very low negative impact on
            the quality of air in an enclosed building such as a classroom or office compound. Emission rates
            of total volatile organic compounds (TVOC) must be indicated, inclusive of adhesives and
            padding. The air concentrations over time of individual organic compounds must be identified.
            Results of air quality studies performed on the floor covering to be placed on contract [by CRI
            (include Indoor Air Quality registration numbers) (department of General Administration, Indoor
            Air Quality Compliance tables) or other agencies] must be included. (This will enable individual
            jurisdictions to determine which floor covering meets the standards of their agency.)




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         3.4.3. Products placed on contract must have no detectable levels of formaldehyde.
         3.4.4. Products placed on contract must not emit 4-phenylcyclohexene vapors (or similar solvent
                 odors).
         3.4.5. Particle emissions over time must be lower than any maximum level of standards established by
                 applicable local, state or federal law. Flooring products must be certified and labeled “Green
                 Label Plus” by the Flooring & Rug Institute (CRI).
         3.4.6. Tests that measure the flooring’s ability to resist radon from passing through the flooring may
                 be included for informational purposes. This information will be important for schools in areas
                 with high radon emissions. [However, Radon gases may emit through walls, electric sockets
                 and vents; the flooring may limit exposure only under selected conditions.]
         3.4.7. Floor covering, when installed, must be securely attached to the floor and be in full compliance
                 with the Americans with Disabilities Act, Section 4.5.3.
         3.4.8. Written documentation of the product’s ability to survive a flood or extensive waterborne
                damage should be included in the bid. This evidence can be anecdotal (e.g., a letter from a
                maintenance supervisor describing a flooded room or broken water main after which the
                flooring was simply cleaned and was considered “as good as new.”)
         3.4.9. Deleted
         3.4.10. Deleted
         3.4.11. The flooring, when tested with its attached backing will meet flammability requirements of
                 recognized national building codes.
         3.4.12. The flooring, including its backing, must pass the University of Pittsburgh’s test for toxicity
                 being “no more toxic than wood” when burned under the same conditions.
    3.5. Backing systems NA
         3.5.1. Backing with polyurethane or other proven system may be offered. Vinyl systems may be
                 offered.
         3.5.2. Backing must be used in any high traffic area.
         3.5.3. All backing must be described in full detail, including information on its ability to be recycled.
                 Backing must be priced according to kind, thickness, and other factors.
         3.5.4. Backing for all goods offered must be non-prorated warranted for 15 or more years. Warranty
                 must identify items such as zippering, de-lamination, edge ravel, moisture barrier, excessive
                 wear and loss of resiliency.
         3.5.5. No flooring may be attached to the floor with a hook tape system or school white glue.

5. Job conditions prior to installation
5.1. Installing dealers will not begin installation unless the buyer or their agent has properly prepared the sub-
floor. The sub-floor must be subject to the approval of the installing dealer to insure all irregularities are
removed prior to installation.
5.2. Sub-floor will be clean and free from moisture, grease, wax, paint, or other foreign substances.
5.3. Installing dealer agrees to arrange with the buyer to unroll flooring 24 hours prior to installation to allow it
to conform to the surrounding environment of 65° F degrees or higher. Flooring tiles shall be stored between
40°F and 100°F and shall be conditioned between 60°F and 90°F for 48 hours prior to installation. If
manufacturer recommends different installation preparation standards, they will be followed.
5.4. Vendor agrees to arrange that the rooms and sub-floors be maintained at 65°.
5.5. Preparation of concrete, strip wood, plywood, old wood, and/or terrazzo/ceramic sub-floors will be made
according to manufacturer’s instructions. Permanent building lights or lighting of equal brilliance will be
available during installation.

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   5.6. As a protection for both the Co-op Member and the respondent, the installing dealer must not install on
   floors that do not meet recognized industry standards. For example, plywood sub-floors must meet the
   standards of the American Plywood Association’s APA Construction Guide, Residential & Commercial, Form
   E301. The maximum amount of moisture evacuation from a concrete floor is 3 pounds of water per 1,000
   square feet in a 24-hour period; the acceptable floor pH range is between 7.0 and 9.0.
   5.7. Adhesives used to bond products must be non-toxic, non-flammable, releasable and able to provide a
   water and alkali-resistant barrier. Adhesives shall provide 100 percent coverage in compliance with ADA
   rules.
   5.8. All materials used in sub-floor preparation and repair shall be recommended by the manufacturer and shall
   be chemically and physically compatible with the system being installed.
   5.9. The work site shall provide a working environment as recommended by the manufacturer including area
   heat (or cooling), light and power requirements.
   5.10. Respondent must deliver all material to the job site in original packaging and with identification labels
   that identifies the manufacturer, product name, identification number, and other information.
   5.11. Product shall be covered and stored in a protected dry location with a temperature between 65°F and
   90°F and not in any traffic area for other trades. Flooring Rolls shall be stacked horizontally and no higher than
   two high on a flat surface. (If a surface is not flat, rolls tend to move or suffer damage.)
   6. Installation preparation, execution, and clean up
   6.1. All floors must be inspected and approved by the installing dealer.
   6.2. Under no conditions will flooring be installed if the sub-floor or work environment fails to meet the
   manufacturer’s installation instructions.
   6.3. Product will be installed as specified by the manufacturer.
   6.4. Installing dealer will install cove and provide other related final changes to the work. All costs associated
   with installation (coving, removal of existing flooring, etc) will be identified on the pricing pages.
   6.5. All rubbish, wrappings, debris, trimmings, soda cans, and other trash will be removed from the site and
   disposed as permitted by state law.
   6.6. All usable scraps will be left for the owner. Excess flooring may be left with the owner, or be taken to the
   installing dealer’s building. Under no condition will the owner be charged for excess flooring not installed,
   unless the owner has ordered excess flooring for other purposes.
   6.7 All flooring shall be thoroughly cleaned at the end of installation.
   6.8 If other trades are working in the area, the flooring will be protected from damage by the building project
   manager.
   6.9 Any necessary final inspection papers will be signed before a final invoice is sent for the work.

   7. Specifications: The following section provides a description of the technical requirements for the
       installation and the products being solicited. These specifications are designed to promote full and open
       competition, with due regard to the nature of floor covering products.
  •        Respondent must agree to sections 5 and 6.
  •        Product specifications that follow are written as a combination of function, design, and performance. For
  each product offered by a respondent, a complete set of manufacturer’s product specifications must be included that
  indicate such things as flooring construction, face fiber, dye method, ply/yarn size, stitches per inch, gauge, tuft
  density, pile thickness, yarn weight, primary backing, primary pre-coat, secondary backing, ASTM and other test
  results, AATCC test score, average density, weight density, width of flooring, and other precise measurements,
  tolerances, quality control measures, and inspection requirements.
  •        Only bid the products that best describe the flooring your can provide, which may only be one or two
  of the sections.
• NO BID the products your firm does not provide.




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                                NJ State Approved Cooperative Pricing System #65MCESCCPS




•

       MIDDLESEX REGIONAL EDUCATIONAL SERVICES COMMISSION
                                             1660 Stelton Road
                                       Piscataway, New Jersey 08854




        BID DOCUMENTS
              AND
    REQUIRED DOCUMENTATION
    All documents in this section shall be completed, signed and submitted with the bid
    package – Failure to submit the bid documents and other documents so specified shall
    be cause to reject the bid for being non-responsive (N.J.S.A. 18A:18A-2(y)).




                                           Mr. Patrick M. Moran
                                           Business Administrator
                                              Board Secretary
                                                    QPA

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                                      NJ State Approved Cooperative Pricing System #65MCESCCPS




                        MIDDLESEX REGIONAL EDUCATIONAL SERVICES COMMISSION
                                            1660 Stelton Road
                                     Piscataway, New Jersey 08854


                     NJ State Approved Co-operative Pricing System # 65MCESCCPS
                         Bid Pricing Sheet for Commercial Flooring & Related Services
                                             Bid #: MRESC 12/13-11
                                     Bid Opening: May 15, 2012 @ 12:00 p.m.

                                             Bid Submission Form
          It is understood by the Bidder that MRESC reserves the right to reject any and all bids, to
          make awards on all items or on any items according to the best interest of the MRESC, to
          waive formalities, technicalities, to recover and re-bid this RFB.

          This Bid Submission form, Market Basket Pricing Sheet(s), Catalog Discount Pricing
          Sheet (s)and catalogs must be submitted with your bid package.

Bid submitted by:

Company              _________________________________________                     Dated: ___________________

Signed:              _________________________________________                     Title: ____________________

By (printed name):

Contact Information:

Name: ______________________________________                                       E-mail: ____________________

Address:
______________________________________________________________________________________

Phone: _______________________                    Fax: _________________ Website: ____________________




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                            NJ State Approved Cooperative Pricing System #65MCESCCPS




Safety Measures:
Contractors shall take all necessary precautions for the safety of employees on the worksite,
and shall erect and properly maintain at all times, as required by job conditions and progress
of the work, all necessary safeguards for the protection of the workers and public. They shall
post danger- warning signs against the hazards created by their operation and work in
progress. Proper precautions shall be taken pursuant to state law and standard construction
practices in order to protect workers, the general public and existing structures from injury or
damage
Termination of Contract:
The Member shall pay non contested invoices submitted in a timely fashion. The contractor
shall perform all of the work required in a timely manner and with quality workmanship in
compliance with all of the terms and conditions as detailed in the specifications. Upon
certification of the Member, in writing, of the contractor’s failure to comply with the above
requirements and the contractor’s failure to correct such deficiencies within 30 days, the Member
may terminate the contract unless the Member can demonstrate that contractor’s failure to
perform clearly endangers the health, safety and/or welfare of the Member’s employees and/or
students, in which case the Member may terminate the contract immediately. The Member will
report problems with the contractor and the contractor’s MRESC Cooperative award may be
terminated.


AWARD:

It is the intent of the MRESC to award contracts by manufacturer, flooring category and quality. These
awards will be made to manufacturers or dealers based on the bids received. If manufacturers choose to
bid they must name their dealers and provide all required documentation for each dealer named.

TERM:

It is the Middlesex Regional Educational Services Commission (MRESC)’s intent to secure a bid
to allow its Members to purchase product awarded in this bid for two years with the option to
extend the contract for up to two additional years.




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                            NJ State Approved Cooperative Pricing System #65MCESCCPS




Market Basket Bid Pricing Sheet(s) and Catalog Discount Sheet(s)

The Market Basket Bid Pricing Sheets must be downloaded as Excel documents and completed in the
Excel format. The Catalog Discount Sheet(s) are on page 70 and 71 of this document. These pages
should be completed and submitted in hard and electronic copy with your bid submission. You may PDF
your entire response but Catalog Discount pricing pages must also be submitted in Word format for
analysis.

If your company is submitting more than one Catalog Discount Pricing Sheet, it should designate the
number of forms being submitted and then number each separate form. Each sheet should be signed and
dated.

ACKNOWLEDGMENT:
We acknowledge that the requirements as set forth in this RFB Response Form will be
incorporated as part of our contract with the MRESC Cooperative Members upon award. We
have completed and attached the RFB Market Basket Bid Pricing Sheet(s) and Catalog Discount
Sheet(s)



Submitted By                                                    Dated: _________________
Company Name: ____________________

Acknowledged and Accepted By:

________________________                Title: __________________
Signature:

________________________
Printed Name




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                                    NJ State Approved Cooperative Pricing System #65MCESCCPS




                                   To be completed and signed below. Return with Bid\

                                 Commercial Flooring & Related Services

                                      AFFIRMATIVE ACTION QUESTIONNAIRE


This form is to be completed and returned with the bid. However, the MRESC will accept in lieu of this Questionnaire,
Affirmative Action Evidence stapled to this page.


        1.      Our company has a federal Affirmative Action Plan approval.

                                  ______ YES                 ______ NO


                A. If yes, please attach a copy of the plan to this questionnaire.


        2.      Our company has a New Jersey State Certificate of Employee Information Report

                                  ______ YES                 ______ NO


                A. If yes, please attach a copy of the certificate to this questionnaire.

        3.      If you answered NO to both questions above, an affirmative action “Employee Information
                Report”(AA-302) should be obtained from the address listed below..
                Complete the form and forward to:
                               Department of Treasury
                               Division of Public Contracts/EEO Compliance
                               P.O. Box 209
                               Trenton, NJ 08625-0002

                All fees for this application are to be paid directly to the Division. A copy shall be submitted to the
                MRESC within seven (7) days of the notice of the intent to award the contract or the signing of the
                contract.

        I certify that the above information is correct to the best of my knowledge.

        Name of Company/Firm

        Name of Authorized Agent                                                          Title

SIGNATURE                                                                Date




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                                       NJ State Approved Cooperative Pricing System #65MCESCCPS




                                                  NON-COLLUSION AFFIDAVIT

                                           Commercial Flooring & Related Services

STATE OF NEW JERSEY)
COUNTY OF          )

I, ____________________________________ of the City of ____________________________

in the County of __________________________ and the State of _________________________

of full age, being duly sworn according to law on my oath depose and say that:

          I am___________________________________________________________________________ of
                                              Position in Company
the firm of ________________________________________________________________ and the respondent making the
Proposal for the above names contract, and that I executed the said Proposal with full authority so to do; that I have not, directly or
indirectly, entered into any agreement, participated in any collusion, discussed any or all parts of this proposal with any potential
respondents, or otherwise taken any action in restraint of free, competitive bidding in connection with the above named bid, and
that all statements contained in said Proposal and in this affidavit are true and correct, and made with full knowledge that the
Middlesex Regional Educational Services Commission relies upon the truth of the statements contained in said Proposal and in the
statements contained in this affidavit in awarding the contract for the said bid.

    I further warrant that no person or selling agency has been employed or retained to solicit or secure such contract upon an
agreement or understanding for a commission, percentage, brokerage or contingent fee, except bona fide employees of bona fide
established commercial or selling agencies maintained by

          ____________________________________________________________________________________
                                      (Print Name of Contractor/Vendor)

Subscribed and sworn to: __________________________________________________________
                                  (SIGNATURE OF CONTRACTOR/VENDOR)

before me this _______ day of _______________________,                    .
                                          Month        Year

_______________________________________
       Print Name of Notary Public

________________________________________
       NOTARY PUBLIC SIGNATURE

My commission expires ______________________ _________________,                    ________.      - Seal –
                                Month                Day                           Year




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                                     To be completed and signed below. Return with Bid

              STOCKHOLDER/PARTNERSHIP DISCLOSURE AND STATEMENT OF OWNERSHIP

                                           Commercial Flooring & Related Services

Please check one type of Ownership, complete the form, and execute where provided.

                  Corporation--                            Limited Partnership--
                  Partnership--                            Limited Liability Corp.--
                  Sole Proprietorship--                    Limited Liability Partnership--
                  Sub Chapter S Corp.--                    Other-__________________________

No corporation “or partnership” shall be awarded any contract nor shall any agreement be entered into for the performance of any
work or the furnishing of any material or supplies, the cost of which is to be paid with or out of any public funds, by the State or
any county, municipality or school district, or any subsidiary or agency of the State, or by an authority, board or commission
which exercises governmental functions, unless prior to the receipt of the bid or accompanying the bid of said corporation or said
partnership, there is submitted a statement setting forth the names and all individual partners in the partnership who own a 10% or
greater interest therein, as the case may be.” If one or more such stockholder “or partner” is itself a corporation “or partnership”,
the stockholder holding 10% or more of that corporation “or partnership” the individual partners owning 10% or greater interest in
that partnership, as the case may be, shall also be listed. The disclosure shall be, continued until names and addresses of every
non-corporate stockholder, and individual partner, exceeding the 10% ownership criteria established in this act, has been listed.

IT IS MANDATORY THAT THIS FORM BE COMPLETED AND SUBMITTED WITH BID. In the event that there are
no persons who own ten percent or more of the stock or ownership of the respondent, then such fact should be certified below as
part of this disclosure.

         Name of Company _______________________________________________
         Address ________________________________________________________
         City, State, Zip __________________________________________________
                                  List of Owners with Ten Percent (10%) or More Interest
          Owner’s Name                      Home Address                          Title/Office Held                     Percent (%) of
                                                                                                                        Partnership Shares Owned




NOTE: If you need more space than that provided above, please use an extra sheet for furnishing the above required
information for any remaining persons or entities.

Signature ________________________________________                     Date __________________________
                                              (Form continued on next page) 



                                    To be completed and signed below. Return with Bid


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                                 NJ State Approved Cooperative Pricing System #65MCESCCPS




                                     Commercial Flooring & Related Services

STOCKHOLDER/PARTNERSHIP DISCLOSURE AND STATEMENT OF OWNERSHIP (cont'd.)

If your firm is not a corporation and/or partnership, please explain below how your firm is organized and include a list
of the various principals.

      Our firm, ____________________________________________________________, is organized

___________________________________________________________________________________

___________________________________________________________________________________


Names of Principals                                                                            Title

____________________________________________________________________________________

____________________________________________________________________________________

____________________________________________________________________________________

____________________________________________________________________________________

____________________________________________________________________________________

Use additional paper if needed. Check here                if additional sheets are attached.



Name of Company

Address

City, State, Zip


Authorized Agent                                                     Title


SIGNATURE OF AUTHORIZED AGENT




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                                      Contractor/Vendor Questionnaire/Certification

                             Commercial Flooring & Related Services
    Name of Company _____________________________________________________________
    Street Address ________________________________________ PO Box ________________
    City, State, Zip ________________________________________________________________
    Business Phone Number (____) _________________________ Ext. ___________________
    Emergency Phone Number (_____) ______________________________________________
    Fax No. (____)________________________ E-Mail _________________________________

    References – Work previously done for School Systems/Municipalities in New Jersey
               Name of District                     Address                      Contact Person/Title                 Phone

    1.
    2.
    3.

                                                         Vendor Certification
Direct/Indirect Interests
I declare and certify that no member of the Middlesex Regional Educational Services Commission, nor any officer or employee
or person whose salary is payable in whole or in part by said Commission or their immediate family members are directly or
indirectly interested in this bid or in the supplies, materials, equipment, work or services to which it relates, or in any portion of
profits thereof. If a situation so exists where a MRESC member, employee, officer of the board has an interest in the bid, etc.,
then please attach a letter of explanation to this document, duly signed by the president of the firm or company.

Gifts; Gratuities; Compensation
I declare and certify that no person from my firm, business, corporation, association or partnership offered or paid any fee,
commission or compensation, or offered any gift, gratuity or other thing of value to any school official, board member or
employee of the Middlesex Regional Educational Services Commission.

Vendor Contributions
I declare and certify that I fully understand N.J.A.C. 6A:23A-6.3(a1-4) concerning vendor contributions to school board
members.

I certify that I am not an official or employee of the Middlesex Regional Educational Services Commission.
I further certify that I understand that it is a crime in the second degree in New Jersey to knowingly make a material
representation that is false in connection with the negotiation, award or performance of a government contract.


                                                     President or Authorized Agent


                                                               Signature
                                  Consent of Surety                                  REQUIRED
                                                                                     NOT REQUIRED


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     A performance bond may be required from the successful respondent. In accordance with N.J.S.A. 18A:18A-25,
the MRSEC requires a certificate from a surety company stating it will provide the contractor/vendor with a
performance bond in such sum that is required in the bid specifications and/or for the full faithful performance of all
the bid specifications and contract provisions.

     In lieu of an actual certificate, the MRESC will accept this form duly executed by an authorized agent or
representative of a Surety Company.
To: The Middlesex Regional Educational Services Commission

Re: _____________________________________________________
    Name of Contractor/Vendor

Commercial Flooring & Related Services                    Bid No: MRESC 12/13-11



     This is to certify that the ____________________________________________
                                       Name of Surety Company
will provide to _____________________________________________________________
                       Name and Address of Contractor/Vendor

a performance bond in such sum that is required in the bid specifications and/or for the full faithful
performance of all the bid specifications and contract provisions, in the event that said contractor/vendor is
awarded a contract for the above project.


     Signature of Authorized Agent of Surety Company
ATTEST: ______________ _________________________________________________
                       Print Name of Authorized Agent

                               _________________________________________________
                               Date

                               _________________________________________________
                               Name of Surety Company

                               _________________________________________________
                               Address

                               _________________________________________________
                               City, State, Zip Code

                               _________________________________________________
                               Telephone




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                                         RESPONDENT’S COMMENT FORM

                              Commercial Flooring & Related Services
This form is for Respondent’s use in offering voluntary alternates, or other comments intended
to afford the MRESC information or opportunities to improve the quality of the project,
Without invalidating the bid proposal. It may not be used to take exception to specific conditions
of the project defined in the contract documents which the Respondent does not like.
The bid provided must be based upon the plans and specs, and all contract conditions, as stated.
If these documents or conditions contain some untenable item, or extremely expensive provision,
for example, to which the Respondent wishes to raise objection, this must be done at the
prebid meeting, or in writing to the Architect through the question process outlined
in the Instructions to Respondents. Such inquiries will have response issued by addendum only,
and the resulting decision circulated to all Respondents of record. Inquires raised too close to
the bid date will not be able to be answered.

____________________________________________________________________________________

____________________________________________________________________________________

____________________________________________________________________________________

____________________________________________________________________________________

____________________________________________________________________________________

____________________________________________________________________________________

____________________________________________________________________________________

____________________________________________________________________________________

____________________________________________________________________________________

Name of Company

Address

City, State, Zip

Name of Authorized Representative


Signature ___________________________Title _____________________Date ___________




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                               To be completed and signed below. Return with Bid

                             Commercial Flooring & Related Services
                                           Acknowledgement of Addenda



     The Respondent acknowledges receipt of the hereinafter enumerated Addenda which have been issued
     during period of bidding and agrees that said Addenda shall become a part of this contract. The
     Respondent shall list below the numbers and issuing dates of the Addenda.

                               ADDENDA NO.                                    ISSUING DATES




 No Addenda Received
Name of Company

Address ___________________________________________________ P.O. Box

City, State, Zip Code


Name of Authorized Representative

Signature ___________________________________ Date




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                        Middlesex Regional Educational Services Commission
                                          Business Office
                                                     1660 Stelton Road
                                               Piscataway New Jersey 08854

                                  Commercial Flooring & Related Services

                                                  Chapter 271
                                   Political Contribution Disclosure Form
                                     (Contracts that Exceed $17,500.00)
                                             Ref. N.J.S.A. 52:34-25
The undersigned, being authorized and knowledgeable of the circumstances, does hereby certify that
______________________________________________________(Business Entity) has made the following
reportable political contributions to any elected official, political candidate or any political committee as defined in
N.J.S.A. 19:44-20.26 during the twelve (12) months preceding this award of contract:

                                                 Reportable Contributions

           Date of             Amount of                Name of Recipient                         Name of
         Contribution         Contribution               Elected Official/                       Contributor
                                                       Committee/Candidate




The Business Entity may attach additional pages if needed.
____________________________________________________________________________________________
    No Reportable Contributions (Please check () if applicable.)

I certify that _______________________________________(Business Entity) made no reportable contributions to any
elected official, political candidate or any political committee as defined in N.J.S.A. 19:44-20.26.

Certification

I certify, that the information provided above is in full compliance with Public Law 2005—Chapter 271.

Name of Authorized Agent ____________________________________________________________
Signature _________________________________ Title ____________________________________
Business Entity______________________________________________________________________




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                                                P.L. 2005, c.271
                  (Unofficial version, Assembly Committee Substitute to A-3013, First Reprint*)

       AN ACT authorizing units of local government to impose limits on political contributions by contractors
and supplementing Title 40A of the New Jersey Statutes and Title 19 of the Revised Statutes.

       BE IT ENACTED by the Senate and General Assembly of the State of New Jersey:

       40A:11-51 1. a. A county, municipality, independent authority, board of education, or fire district is hereby
authorized to establish by ordinance, resolution or regulation, as may be appropriate, measures limiting the
awarding of public contracts therefrom to business entities that have made a contribution pursuant to P.L.1973,
c.83 (C.19:44A-l et seq.) and limiting the contributions that the holders of a contract can make during the term of a
contract, notwithstanding the provisions and parameters of sections 1 through 12 of P.L.2004, c.19 (C. 19:44A-
20.2 et al.) and section 22 of P.L.1973, c.83 (C.19:44A-22).

      b. The provisions of P.L.2004, c.19 shall not be construed to supersede or preempt any ordinance, resolution
or regulation of a unit of local government that limits political contributions by business entities performing or
seeking to perform government contracts. Any ordinance, resolution or regulation in effect on the effective date of
P.L.2004, c.19 shall remain in effect and those adopted after that effective date shall be valid and enforceable.

      c. An ordinance, resolution or regulation adopted or promulgated as provided in this section shall be filed
with the Secretary of State.

       52:34-25 2. a. Not later than 10 days prior to entering into any contract having an anticipated value in
excess of $17,500, except for a contract that is required by law to be publicly advertised for bids, a State agency,
county, municipality, independent authority, board of education, or fire district shall require any business entity
bidding thereon or negotiating therefore, to submit along with its bid or price quote, a list of political contributions
as set forth in this subsection that are reportable by the recipient pursuant to the provisions of P.L.1973, c.83
(C.19:44A-l et seq.) and that were made by the business entity during the preceding 12 month period, along with
the date and amount of each contribution and the name of the recipient of each contribution. A business entity
contracting with a State agency shall disclose contributions to any State, county, or municipal committee of a
political party, legislative leadership committee, candidate committee of a candidate for, or holder of, a State
elective office, or any continuing political committee. A business entity contracting with a county, municipality,
independent authority, other than an independent authority that is a State agency, board of education, or fire district
shall disclose contributions to: any State, county, or municipal committee of a political party; any legislative
leadership committee; or any candidate committee of a candidate for, or holder of, an elective office of that public
entity, of that county in which that public entity is located, of another public entity within that county, or of a
legislative district in which that public entity is located or, when the public entity is a county, of any legislative
district which includes all or part of the county, or any continuing political committee.

   The provisions of this section shall not apply to a contract when a public emergency requires the
immediate delivery of goods or services.

    b. When a business entity is a natural person, a contribution by that person's spouse or child, residing
therewith, shall be deemed to be a contribution by the business entity. When a business entity is other than a
natural person, a contribution by any person or other business entity having an interest therein shall be deemed to
be a contribution by the business entity. When a business entity is other than a natural person, a contribution by: all
principals, partners, officers, or directors of the business entity or their spouses; any subsidiaries directly or
indirectly controlled by the business entity; or any political organization organized under section 527 of the



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P.L. 2005,c271

Internal Revenue Code that is directly or indirectly controlled by the business entity, other than a candidate
committee, election fund, or political party committee, shall be deemed to be a contribution by the business entity.

    c. As used in this section:

    "business entity" means a natural or legal person, business corporation, professional services corporation,
limited liability company, partnership, limited partnership, business trust, association or any other legal
commercial entity organized under the laws of this State or of any other state or foreign jurisdiction;

     "interest" means the ownership or control of more than 10% of the profits or assets of a business entity or 10%
of the stock in the case of a business entity that is a corporation for profit, as appropriate; and

    "State agency" means any of the principal departments in the Executive Branch of the State Government, and
any division, board, bureau, office, commission or other instrumentality within or created by such department, the
Legislature of the State and any office, board, bureau or commission within or created by the Legislative Branch,
and any independent State authority, commission, instrumentality or agency.

    d. Any business entity that fails to comply with the provisions of this section shall be subject to a fine imposed
by the New Jersey Election Law Enforcement Commission in an amount to be determined by the commission
which may be based upon the amount that the business entity failed to report.

    19:44A-20.13 3. a. Any business entity making a contribution of money or any other thing of value, including
an in-kind contribution, or pledge to make a contribution of any kind to a candidate for or the holder of any public
office having ultimate responsibility for the awarding of public contracts, or to a political party committee,
legislative leadership committee, political committee or continuing political committee, which has received in any
calendar year $50,000 or more in the aggregate through agreements or contracts with a public entity, shall file an
annual disclosure statement with the New Jersey Election Law Enforcement Commission, established pursuant to
section 5 of P.L.1973, c.83 (C.19:44A-5), setting forth all such contributions made by the business entity during
the 12 months prior to the reporting deadline.

    b. The commission shall prescribe forms and procedures for the reporting required in subsection a. of this
section which shall include, but not be limited to:

    (1) the name and mailing address of the business entity making the contribution, and the amount contributed
during the 12 months prior to the reporting deadline;

    (2) the name of the candidate for or the holder of any public office having ultimate responsibility for the
awarding of public contracts, candidate committee, joint candidates committee, political party committee,
legislative leadership committee, political committee or continuing political committee receiving the contribution;
and

    (3) the amount of money the business entity received from the public entity through contract or agreement, the
dates, and information identifying each contract or agreement and describing the goods, services or equipment
provided or property sold.

    c. The commission shall maintain a list of such reports for public inspection both at its office and through its
Internet site.




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P.L. 2005,c271

    d. When a business entity is a natural person, a contribution by that person's spouse or child, residing
therewith, shall be deemed to be a contribution by the business entity. When a business entity is other than a
natural person, a contribution by any person or other business entity having an interest therein shall be deemed to
be a contribution by the business entity. When a business entity is other than a natural person, a contribution by: all
principals, partners, officers, or directors of the business entity, or their spouses; any subsidiaries directly or
indirectly controlled by the business entity; or any political organization organized under section 527 of the
Internal Revenue Code that is directly or indirectly controlled by the business entity, other than a candidate
committee, election fund, or political party committee, shall be deemed to be a contribution by the business entity.

    As used in this section:

    "business entity" means a natural or legal person, business corporation, professional services corporation,
limited liability company, partnership, limited partnership, business trust, association or any other legal
commercial entity organized under the laws of this State or of any other state or foreign jurisdiction; and

     "interest" means the ownership or control of more than 10% of the profits or assets of a business entity or 10%
of the stock in the case of a business entity that is a corporation for profit, as appropriate.

    e. Any business entity that fails to comply with the provisions of this section shall be subject to a fine imposed
by the New Jersey Election Law Enforcement Commission in an amount to be determined by the commission
which may be based upon the amount that the business entity failed to report.

    4. This act shall take effect immediately.


   * Note: Bold italicized statutory references of new sections are anticipated and not final as of the time this
   document was prepared. Statutory compilations of N.J.S.A. 18A:18A-51 is anticipated to show a reference
   to N.J.S.A. 40A:11-51 and to N.J.S.A. 52:34-25.


                                                                                                           ---




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                                                    APPENDIX A
                                   AMERICANS WITH DISABILITIES ACT OF 1990
                                    Equal Opportunity for Individuals with Disability


         The contractor and the Middlesex Regional Educational Services Commission (hereafter "owner") do hereby
agree that the provisions of Title 11 of the Americans With Disabilities Act of 1990 (the "Act") (42 U.S.C. S121 01 et
seq.), which prohibits discrimination on the basis of disability by public entities in all services, programs, and activities
provided or made available by public entities, and the rules and regulations promulgated pursuant there unto, are made
a part of this contract. In providing any aid, benefit, or service on behalf of the owner pursuant to this contract, the
contractor agrees that the performance shall be in strict compliance with the Act. In the event that the contractor, its
agents, servants, employees, or subcontractors violate or are alleged to have violated the Act during the performance
of this contract, the contractor shall defend the owner in any action or administrative proceeding commenced pursuant
to this Act. The contractor shall indemnify, protect, and save harmless the owner, its agents, servants, and employees
from and against any and all suits, claims, losses, demands, or damages, of whatever kind or nature arising out of or
claimed to arise out of the alleged violation. The contractor shall, at its own expense, appear, defend, and pay any and
all charges for legal services and any and all costs and other expenses arising from such action or administrative
proceeding or incurred in connection therewith. In any and all complaints brought pursuant to the owner's grievance
procedure, the contractor agrees to abide by any decision of the owner which is rendered pursuant to said grievance
procedure. If any action or administrative proceeding results in an award of damages against the owner, or if the owner
incurs any expense to cure a violation of the ADA which has been brought pursuant to its grievance procedure, the
contractor shall satisfy and discharge the same at its own expense.

        The owner shall, as soon as practicable after a claim has been made against it, give written notice thereof to
the contractor along with full and complete particulars of the claim, If any action or administrative proceeding is
brought against the owner or any of its agents, servants, and employees, the owner shall expeditiously forward or have
forwarded to the contractor every demand, complaint, notice, summons, pleading, or other process received by the
owner or its representatives.

       It is expressly agreed and understood that any approval by the owner of the services provided by the contractor
pursuant to this contract will not relieve the contractor of the obligation to comply with the Act and to defend,
indemnify, protect, and save harmless the owner pursuant to this paragraph.

         It is further agreed and understood that the owner assumes no obligation to indemnify or save harmless the
contractor, its agents, servants, employees and subcontractors for any claim which may arise out of their performance
of this Agreement. Furthermore, the contractor expressly understands and agrees that the provisions of this
indemnification clause shall in no way limit the contractor's obligations assumed in this Agreement, nor shall they be
construed to relieve the contractor from any liability, nor preclude the owner from taking any other actions available to
it under any other provisions of the Agreement or otherwise at law.




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                                                                      EXHIBIT A
                              MANDATORY EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE
                                         N.J.S.A. 10:5-31 et seq., N.J.A.C. 17:27
                                 GOODS, PROFESSIONAL SERVICES AND GENERAL SERVICE CONTRACTS
During the performance of this contract, the contractor agrees as follows:
The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age,
race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability,
nationality or sex. Except with respect to affectional or sexual orientation and gender identity or expression, the contractor will ensure that
equal employment opportunity is afforded to such applicants in recruitment and employment, and that employees are treated during
employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender
identity or expression, disability, nationality or sex. Such equal employment opportunity shall include, but not limited to the following:
employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of
compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to
employees and applicants for employment, notices to be provided by the Public Agency Compliance Officer setting forth provisions of this
nondiscrimination clause.

The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the
contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national
origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex.

The contractor or subcontractor, where applicable, will send to each labor union or representative or workers with which it has a collective
bargaining agreement or other contract or understanding, a notice, to be pro- vided by the agency contracting officer advising the labor union
or workers’ representative of the contractor’s commitments under this act and shall post copies of the notice in conspicuous places available
to employees and applicants for employment.

The contractor or subcontractor where applicable, agrees to comply with any regulations promulgated by the Treasurer pursuant to N.J.S.A.
10:5-31 et seq. as amended and supplemented from time to time and the Americans with Disabilities Act.

The contractor or subcontractor agrees to make good faith efforts to afford equal employment opportunities to minority and women workers
consistent with Good faith efforts to meet targeted county employment goals established in accordance with N.J.A.C. 17:27-5.2, or Good
faith efforts to meet targeted county employment goals determined by the Division, pursuant to N.J.A.C. 17:27-5.2.

The contractor or subcontractor agrees to inform in writing its appropriate recruitment agencies including, but not limited to, employment
agencies, placement bureaus, colleges, universities, labor unions, that it does not discriminate on the basis of age, creed, color, national
origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, and that it will
discontinue the use of any recruitment agency which engages in direct or indirect discriminatory practices.

The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to assure that all personal testing conforms with
the principles of job-related testing, as established by the statutes and court decisions of the State of New Jersey and as established by
applicable Federal law and applicable Federal court decisions.

In conforming with the targeted employment goals, the contractor or subcontractor agrees to review all procedures relating to transfer,
upgrading, downgrading and layoff to ensure that all such actions are taken without regard to age, creed, color, national origin, ancestry,
marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, consistent with the statutes and
court decisions of the State of New Jersey, and applicable Federal law and applicable Federal court decisions.

The contractor shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of the
following three documents:

                           Letter of Federal Affirmative Action Plan Approval
                           Certificate of Employee Information Report
                           Employee Information Report Form AA302




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The contractor and its subcontractor shall furnish such reports or other documents to the Division of Public Contracts Equal Employment
Opportunity Compliance as may be requested by the Division from time to time in order to carry out the purposes of these regulations, and
public agencies shall furnish such information as may be requested by the Division of Public Contracts Equal Employment Opportunity
Compliance for conducting a compliance investigation pursuant to Subchapter 10 of the Administrative Code at N.J.A.C. 17:27.




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                           To be completed and signed below. Return with Bid

                                   Prevailing Wages Certification


                        Commercial Flooring & Related Services



It is the determination of the MRESC that this is a public works project that in total
will exceed $2,000.00 (two thousand dollars), therefore prevailing wages rules and
regulations apply as promulgated by the New Jersey Prevailing Wage Act and in
conformance with N.J.S.A. 34:11-56:25.

I certify that our company understands that this project of the MRESC requires
prevailing wages to be paid in full accordance with the law.

I further certify that all subcontractors named in this bid understand that this
project requires the subcontractor to pay prevailing wages in full accordance with
the law.




Name of Company


Authorized Agent



Authorized Signature




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              BID SPECIFICATIONS FOR THE LABELING OF LIQUID, POWDER AND
                     GASEOUS SUPPLIES DELIVERED TO CO-OP Members

                            Commercial Flooring & Related Services
                                              RIGHT TO KNOW


1. All products that you deliver to the Co-op Members must be labeled in accordance
   with the New Jersey Right to Know Law (N.J.S.A. 34:5A-1 et. seq.)

        A. The label must list the 5 predominant ingredients and any hazardous chemicals in
           the product.

        B. Next to each chemical name will be the CAS number of that chemical.

        C. The label must be attached to each container (bottle, box, can, bucket, etc.)

2. Material Safety Data Sheets (MSDSs) must accompany the first shipment of the product.

3. The MRESC reserves the right to reject any shipment not in compliance with
   the above specifications.




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                INSTRUCTIONS FOR COMPLETING THE
            EMPLOYEE INFORMATION REPORT (FORM AA302)
IMPORTANT: READ THE FOLLOWING INSTRUCTIONS CAREFULLY BEFORE
COMPLETING THE FORM. PRINT OR TYPE ALL INFORMATION. FAILURE TO
PROPERLY COMPLETE THE ENTIRE FORM AND TO SUBMIT THE REQUIRED
$150.00 NON-REFUNDABLE FEE MAY DELAY ISSUANCE OF YOUR
CERTIFICATE. IF YOU HAVE A CURRENT CERTIFICATE OF EMPLOYEE
INFORMATION REPORT, DO NOT COMPLETE THIS FORM UNLESS YOUR ARE
RENEWING A CERTIFICATE THAT IS DUE FOR EXPIRATION. DO NOT
COMPLETE THIS FORM FOR CONSTRUCTION CONTRACT AWARDS.
ITEM 1 - Enter the Federal Identification Number assigned by the Internal Revenue Service, or if a Federal Employer
Identification Number has been applied for, or if your business is such that you have not or will not receive a Federal
Employer Identification Number, enter the Social Security Number of the owner or of one partner, in the case of a
partnership.

ITEM 2 - Check the box appropriate to your TYPE OF BUSINESS. If you are engaged in more than one type of
business check the predominate one. If you are a manufacturer deriving more than 50% of your receipts from your
own retail outlets, check “Retail”.

ITEM 3 - Enter the total “number” of employees in the entire company, including part-time employees. This number
shall include all facilities in the entire firm or corporation.

ITEM 4 - Enter the name by which the company is identified. If there is more than one company name, enter the
predominate one.

ITEM 5 - Enter the physical location of the company. Include City, County, State and Zip Code.

ITEM 6 - Enter the name of any parent or affiliated company including the City, County, State and Zip Code. If there
is none, so indicate by entering “None” or N/A.

ITEM 7 - Check the box appropriate to your type of company establishment. “Single-establishment Employer” shall
include an employer whose business is conducted at only one physical location. “Multi-establishment Employer” shall
include an employer whose business is conducted at more than one location.

ITEM 8 - If “Multi-establishment” was entered in item 8, enter the number of establishments within the State of New
Jersey.

ITEM 9 - Enter the total number of employees at the establishment being awarded the contract.

ITEM 10 - Enter the name of the Public Agency awarding the contract. Include City, County, State and Zip Code. This
is not applicable if you are renewing a current Certificate.

ITEM 11 - Enter the appropriate figures on all lines and in all columns. THIS SHALL ONLY INCLUDE EMPLOYMENT
DATA FROM THE FACILITY THAT IS BEING AWARDED THE CONTRACT. DO NOT list the same employee in
more than one job category. DO NOT attach an EEO-1 Report.

Racial/Ethnic Groups will be defined:
Black: Not of Hispanic origin. Persons having origin in any of the Black racial groups of Africa.
Hispanic: Persons of Mexican, Puerto Rican, Cuban, or Central or South American or other Spanish culture or origin,
regardless of race.
American Indian or Alaskan Native: Persons having origins in any of the original peoples of North America, and
who maintain cultural identification through tribal affiliation or community recognition.
Asian or Pacific Islander: Persons having origin in any of the original peoples of the Far East, Southeast Asia, the
Indian Sub-continent or the Pacific Islands. This area includes for example, China, Japan, Korea, the Philippine
Islands and Samoa.
Non-Minority: Any Persons not identified in any of the aforementioned Racial/Ethnic Groups.



Bid #: MRESC 12/13-11 Comm. Flooring, & Related Services   Page 62 of 71 Bid Opening: 5/15/2012 @ 12:00 p.m.
                             NJ State Approved Cooperative Pricing System #65MCESCCPS




ITEM 12 - Check the appropriate box. If the race or ethnic group information was not obtained by 1 or 2, specify by
what other means this was done in 3.

ITEM 13 - Enter the dates of the payroll period used to prepare the employment data presented in Item 12.

ITEM 14 - If this is the first time an Employee Information Report has been submitted for this company, check block
“Yes”.

ITEM 15 - If the answer to Item 15 is “No”, enter the date when the last Employee Information Report was submitted
by this company.

ITEM 16 - Print or type the name of the person completing the form. Include the signature, title and date.

ITEM 17 - Enter the physical location where the form is being completed. Include City, State, Zip Code and Phone
Number.

                         TYPE OR PRINT IN SHARP BALL POINT PEN
THE VENDOR IS TO COMPLETE THE EMPLOYEE INFORMATION REPORT FORM (AA302) AND RETAIN A COPY
FOR THE VENDOR’S OWN FILES. THE VENDOR SHOULD ALSO SUBMIT A COPY TO THE PUBLIC AGENCY
AWARDING THE CONTRACT IF THIS IS YOUR FIRST REPORT; AND FORWARD ONE COPY WITH A CHECK IN
THE AMOUNT OF $150.00 PAYABLE TO THE TREASURER, STATE OF NEW JERSEY(FEE IS NON-
REFUNDABLE) TO:
                                        NJ Department of the Treasury
                   Division of Public Contracts Equal Employment Opportunity Compliance
                                                   P.O. Box 206
                            Trenton, New Jersey 08625-0206 Telephone No. (609) 292-5473




Bid #: MRESC 12/13-11 Comm. Flooring, & Related Services   Page 63 of 71 Bid Opening: 5/15/2012 @ 12:00 p.m.
                            NJ State Approved Cooperative Pricing System #65MCESCCPS




Bid #: MRESC 12/13-11 Comm. Flooring, & Related Services   Page 64 of 71 Bid Opening: 5/15/2012 @ 12:00 p.m.
                              NJ State Approved Cooperative Pricing System #65MCESCCPS




                            Acceptance of Bid and Contract Award
                Bid #: MRESC 12/13-11 – Commercial Flooring & Related Services

                                            ACCEPTANCE OF BID
                                                   And
                                             CONTRACT AWARD


                                  TO BE COMPLETED BY RESPONDENT
                                     AND SUBMITTED WITH RESPONSE

In compliance with the Request for Bid, the undersigned warrants that I/we have examined the Instructions to
Respondents, and, being familiar with all of the conditions surrounding the proposed projects, hereby offer and
agree to furnish all labor, materials, and supplies incurred in compliance with all terms, conditions, specifications
and amendments in the Request for Bid and any written exceptions to the bid. Signature also certifies understanding
and compliance with the certification requirements of the MRESC’s Terms and Conditions and any special Terms
and Conditions if applicable. The undersigned understands that his/her competence and responsibility and that of
any proposed subcontractors, time of completion, as well as other factors of interest to the MRESC as stated in the
evaluation section will be a consideration in making the award.
Your bid for contracting services is hereby accepted. As contractor, you are now bound to sell the materials and
services listed by the attached bid based upon the solicitation, including all terms, conditions, specifications,
amendments as set forth in the Request for Bid. As contractor you are hereby cautioned not to commence any
billable work or provide any material or service under this contract until contractor receives an executed purchase
order from a Co-op Member.
The parties intend this contract to constitute the final and complete agreement between the MRESC and contractor,
and no other agreements, oral or otherwise, regarding the subject matter of this contract, shall bind any of the parties
hereto. No change or modification of this contract shall be valid unless it shall be in writing and signed by both
parties to this contract. If any provision of this contract is deemed invalid or illegal by any appropriate court of law,
the remainder of this contract shall not be affected thereby.
The term of the agreement shall commence on award and continue for 12or 24 months unless terminated, canceled
or extended in accordance with N.J.A.C. 18A:18A-42. by mutual written agreement.


Company Name                                                                                 Date
Company Address                                                  City                        State Zip
Contact Person                                                                               Title
Authorized Signature (ink only)                                                              Title

        ACCEPTANCE OF BID AND CONTRACT AWARD TO BE COMPLETED ONLY BY
                                   MRESC



Awarding Agency: Middlesex Regional Educational Services Commission

Agency Executive:
                           Patrick M. Moran, SBA/BS
Awarded this               day of              Contract Number MRESC 12/13-11

Bid #: MRESC 12/13-11 Comm. Flooring, & Related Services   Page 65 of 71 Bid Opening: 5/15/2012 @ 12:00 p.m.
                            NJ State Approved Cooperative Pricing System #65MCESCCPS




                     Exceptions to Terms, Conditions and Specifications

                            Commercial Flooring & Related Services

Company Name

Note: This is a sample form. Actual data must be provided on disk, and printed. Original must be
signed and inserted in the bid after it is printed.
Any exceptions to the Terms, Conditions or Specifications contained herein shall be noted in
writing and included with the bid submittal.

 RFB    Outline           Term, Condition or                           Exception
 Page   Number            Specification
 Number




Bid #: MRESC 12/13-11 Comm. Flooring, & Related Services   Page 66 of 71 Bid Opening: 5/15/2012 @ 12:00 p.m.
                            NJ State Approved Cooperative Pricing System #65MCESCCPS




                 Statement of Suspension or Debarment


STATE OF NEW JERSEY/
                                                           Specify, of other

COUNTY OF

I,                                                    of the (City, Town, Borough)

of                                                    State of                             of full age,

being duly sworn according to law on my oath depose and say that:

I am                                                             of the firm

of                                                               the Bidder

making the Proposal for the above named projects, and that I executed the said
Proposal with full authority to do so; that said Bidder is not at the time of the
making this bid included on the New Jersey State Treasurer’s or the Federal
Government’s List of Debarred, Suspended or Disqualified Bidders as a result of
action taken by any State or Federal Agency.


                          Name of Contractor:
                                                                         (Company Name)
                          By:
                                                           (Signature of authorized representative)



Subscribed and sworn to before me

This              day of                             , 20       .




(Seal) Notary Public of New Jersey/
Specify Other State

My Commission expires                        20      .




Bid #: MRESC 12/13-11 Comm. Flooring, & Related Services   Page 67 of 71 Bid Opening: 5/15/2012 @ 12:00 p.m.
                            NJ State Approved Cooperative Pricing System #65MCESCCPS




TO All Respondents:


                                             REMINDER!


Did you sign all of the bid documents?

All bid documents returned to the MRESC shall be signed
with original signatures. Please try to use blue ink.

The MRESC will not accept facsimile or rubber stamp
signatures.

Failure to sign all bid documents may be cause for
disqualification and rejection of the bid.


                                                     Mr. Patrick M. Moran,
                                                     Business Administrator
                                                     Board Secretary
                                                     QPA




Bid #: MRESC 12/13-11 Comm. Flooring, & Related Services   Page 68 of 71 Bid Opening: 5/15/2012 @ 12:00 p.m.
                            NJ State Approved Cooperative Pricing System #65MCESCCPS




        N.J. State Approved Cooperative Pricing System # 65MCESCCPS
                               Bid Pricing Sheet
          Commercial Flooring & Related Services # MRESC 12/13-11
                     Bid Opening: May 15, 2012 @ 2:00P.M.

Company:
By (Print Name):

Signed:

Company information:

Name:
Address:
Phone:                                      Fax:                                 Website:


It is the intent of the MRESC to award contracts by manufacturer, flooring
category and quality. These awards will be made to manufacturers or dealers based
on the bids received. If manufacturers choose to bid they must name their dealers
and provide all required documentation for each dealer named.
You may expand or duplicate the bid response forms as needed. Include the
MRESC fee in your pricing.




Bid #: MRESC 12/13-11 Comm. Flooring, & Related Services   Page 69 of 71 Bid Opening: 5/15/2012 @ 12:00 p.m.
                            NJ State Approved Cooperative Pricing System #65MCESCCPS




                Catalog Discount Pricing Sheet- YEAR ONE PRICING
                                    Bid # 12/13-11


Manufacturer              Catalog                 Catalog                 Installation            Unit of
                        Name &Date               Discount %                  Rate               Measurement
Nora
Connor
Johnsonite
Azrock
Estrie
CBC
Acrylicon
Forbo
Armstrong
Ecore
Everlast
Allied
Mannington
Tarkett Sports
BOEN Sports
Everlast



Bidders may provide pricing for additional catalogs or manufacturers not listed
above.
Bidders may provide additional pricing for volume discounts. Please provide
detailed information on how these discounts will be determined.
All additional pricing sheets must be signed, dated and have the Bid number
clearly displayed.



Name and Title                                                  Date
(Please print)

Signature


Bid #: MRESC 12/13-11 Comm. Flooring, & Related Services   Page 70 of 71 Bid Opening: 5/15/2012 @ 12:00 p.m.
                            NJ State Approved Cooperative Pricing System #65MCESCCPS




                Catalog Discount Pricing Sheet- YEAR TWO PRICING
                                    Bid # 12/13-11


Manufacturer              Catalog                 Catalog                 Installation            Unit of
                        Name &Date               Discount %                  Rate               Measurement
Nora
Connor
Johnsonite
Azrock
Estrie
CBC
Acrylicon
Forbo
Armstrong
Ecore
Everlast
Allied
Mannington
Tarkett Sports
BOEN Sports
Everlast



Bidders may provide pricing for additional catalogs or manufacturers not listed
above.
Bidders may provide additional pricing for volume discounts. Please provide
detailed information on how these discounts will be determined.
All additional pricing sheets must be signed, dated and have the Bid number
clearly displayed.



Name and Title                                                  Date
(Please print)

Signature


Bid #: MRESC 12/13-11 Comm. Flooring, & Related Services   Page 71 of 71 Bid Opening: 5/15/2012 @ 12:00 p.m.

				
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