Newcastle Agricultural Horticultural & Industrial Association by HC120705192834

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         PLAN OF MANAGEMENT
                                                                  201 1



An Australian Men’s Shed Association Resource Plan of Management June 2012
                                                PLAN OF MANAGEMENT
                                                     CONTENTS
1. Introduction

2. Our Shed Mission and Values

3. Our Shed Aims and Objectives

4. The Shed Management Structure

5. Management Committee & Honorary Positions, Patrons

6. Current Position Holders

7. Code Of Conduct

8. Code of Practice

9. Policies and Procedures and related Templates

    9.1.      Management and Planning

    9.2.      Financial Management

    9.3.      Health & Safety

    9.4.      Membership Application, Induction and Membership Management

    9.5       Communication & Media

    9.6       Mentoring & Child Protection



An Australian Men’s Shed Association Resource
Plan of Management June 2012                                                Page 2
10.       Supporting Documents & Links

                     ∆          Shed Project Management Position Descriptions & Responsibilities Manual

                     ∆          Shed Project Policies and Procedures Manual

                     ∆          Shed Project Policy & Procedure Templates Manual

                     ∆          Shed Strategic and Business Planning Manual

                     ∆          Grants and Fundraising Manual




An Australian Men’s Shed Association Resource
Plan of Management June 2012                                                                              Page 3
1. INTRODUCTION

History of Our Shed.


  Provide an overview of the development of your shed.

           What is your shed’s story?
           How and when did the idea start?
           When did the shed become a reality?
           When did it become operational?
           Who were the main drivers of the shed?
           What assistance did you receive and from whom?
           Publicly acknowledge those who assisted in making the shed a reality

      Where is your shed located?
           What do you do in your shed?
           Who benefits from your shed?




An Australian Men’s Shed Association Resource
Plan of Management June 2012                                                       Page 4
Our Community

   Provide an overview of your local community/town:

            location
            Social profile
            demographic profile
            economic profile
            unique qualities of your region
            the role your shed plays in this community



2. OUR MISSION AND VALUES

(Sample)
Mission
To provide a community men’s shed facility that enables those who are older with experience in life, skills and expertise to come
together, pursue hobbies, undertake community projects or talk with mates in order to facilitate longer, active, healthier, happier
lives.

Values
           Teamwork
           Contribution
           Pride in workmanship
           Integrity
           Acceptance



An Australian Men’s Shed Association Resource
Plan of Management June 2012                                                                                                    Page 5
3. Aims and Objectives of “Name of Incorporated Body”(The Shed)

    -    Provide a safe, supportive and friendly environment for people of all ages to gather, volunteer, work, teach, learn and

         seek fellowship with other like - minded people.

    -    Promote and stabilise the mental, physical, emotional and economic well being of people in our community.

    -    Maintain an open door policy and will not reject any person on the basis of race, sex, disability, religion or age. Certain

         restrictions may be placed on participation for physical safety reasons or if a participant needs the assistance of a carer

         (must be provided by the participant) or child protection issues or if designated a prohibited person.

    -    Provide a safe physical environment

    -    Provide a safe and supportive social environment

    -    Provide referrals to other services or agencies when appropriate or requested

    -    Respect the rights and decisions of members

    -    Respect the confidentiality and privacy of members




An Australian Men’s Shed Association Resource
Plan of Management June 2012                                                                                                     Page 6
    4. MANAGEMENT STRUCTURE

Example 1

                                                Auspicing/Sponsoring Body


                                           Shed Management Committee


                                                                Sub Committee 1
                                                                 eg Fundraising

                                                                Sub Committee 2
                                                                  eg Building
Example 2

                                                          Board of Trustees




                                                    Shed Management Committee



                                                                    Sub Committee 1




An Australian Men’s Shed Association Resource
Plan of Management June 2012                                                          Page 7
THE MANAGEMENT COMMITTEE
‘The Shed’ is a not-for-profit Association established to provide and maintain the aims and objectives as set out in the Rules of
the Constitution.

The “Management Committee”:

        Means the Committee constituted under these Rules to oversee the day-to-day activities of the Association in accordance
         with authority delegated for that purpose.

        Is to abide by the best interests of the Shed, ensuring the facility remains ongoing, financially viable and well patronised
         while adhering to the original aims objectives and policies of the facility.

        Should meet at least every month or as requested or required by the Chairperson.

        Will hold the executive order of ‘The Shed’ and will act in accordance of the best interest of its members, the Code of
         Practice and the Code of Conduct.


Election of Office Bearers

        All members of ‘The Shed’ are eligible to stand for election and are entitled to vote in the election.

        All members must be a member of ‘The Shed’ to stand for election.

        The election will be held at the Annual General Meeting.

        Nominations for positions are to be sent in writing to the Chairman fourteen (14) days prior to the election date.

        All Positions are to observe the aims and objectives of ‘The Shed’ and abide by the given terms and conditions
         governing the Constitution of ‘The Shed’.




An Australian Men’s Shed Association Resource
Plan of Management June 2012                                                                                                    Page 8
    5. Management Committee Positions

All positions are elected positions and office bearers will serve a pre-determined and conditional term as outlined in the ‘The
Shed’ Constitution. Detailed Position Descriptions are available in a separate Manual.

Positions can include:
   - Chairperson
   - Vice Chairman
   - Treasurer
   - Secretary
   - Health and Safety Officer
   - Projects Officer (s)
   - Shed Manager
   - Sponsorship and Fundraising Coordinator
   - Membership and Welfare Officer
   - Communication, Marketing and Publicity Officer
   - Asset Management Officer
   - Social Activities Officer

Honorary Solicitor

    -    Is appointed by invitation to provide the Shed with ongoing legal advice and support.

Honorary Accountant

    -    Is appointed by invitation to provide the Shed with ongoing financial advice and support.

Shed Patrons

    -    Appointed by invitation in acknowledgment of support shown for the Shed
    -    Patrons can be called upon to provide both support and guidance of a higher standard and to uphold the good name of
         the Shed, its key stakeholders and all members.
    -    A number of Patrons may be appointed at one time and will be invited to hold the position(s) at the request of the
         members by popular vote.


An Australian Men’s Shed Association Resource
Plan of Management June 2012                                                                                                Page 9
    6. CURRENT POSITION HOLDERS                                    YEAR: __________________


                                            POSITION                      CURRENT OCCUPIER
                                           Chairperson

                                          Vice Chairman

                                                Treasurer

                                                Secretary

                                   Health and Safety Officer

                                         Project Officer 1

                                         Project Officer 2

                                          Shed Manager

                                Sponsorship and Fundraising

                              Membership and Welfare Officer

                      Communication, Marketing and Media Officer

                                         Assets Manager

                                    Social Activities Officer

                                      Committee Member

                                       Honorary Solicitor

                                      Honorary Accountant

                                                 Patrons



An Australian Men’s Shed Association Resource
Plan of Management June 2012                                                                  Page 10
    7. CODE OF CONDUCT
Purpose of ‘The Shed’:
      To provide a safe, supportive and friendly environment for people of all ages to gather, volunteer, work, teach, learn
        and seek fellowship with other like - minded people.
      To promote and stabilise the mental, physical, emotional and economic well being of people in our community.

To achieve this we will:
      Maintain an open door policy and will not reject any person on the basis of race, sex, disability, religion or age
         although some special conditions may apply. Certain restrictions may be placed on participation for physical safety
         reasons or in if a participant needs the assistance of a carer (must be provided by the participant) or be deemed a
         prohibited person
       Provide a safe physical environment
       Provide a safe and supportive social environment
       Provide referrals to other services or agencies when appropriate or requested
       Respect the rights and decisions of members
       Respect the confidentiality and privacy of members

The work environment in ‘The Shed’
      We will not tolerate abuse, violence, anti social behaviour or infringements of the rights of others. Persons indulging
        in this type of behaviour will be asked to leave the Shed
      Members are expected to conduct themselves in a courteous manner towards Supervisors, Management Committee
        members, key stakeholders and other users of ‘The Shed’. This includes being considerate of other persons need for
        space, tools, materials and equipment.
      In the event of conflict, there are formal policies and procedures that outline the courses of action to follow. These
        documents are freely available for all members and are contained within this document.

General Shed Rules
      Always clean equipment after use and return tools to the appropriate place.
      Always ensure tools and equipment are in safe working order. If a fault is noticed you must immediately place an
        “OUT OF SERVICE” tag and notify the OH&S member or day supervisor.
      Ensure your immediate work area is free of obstructions and your operations do not interfere with other shed
        activities.




An Australian Men’s Shed Association Resource
Plan of Management June 2012                                                                                            Page 11
    8. CODE OF PRACTICE


            ‘The Shed’ resources are for “collective profit” not for personal profit.

            Programs and activities need to be suitable to the aims and objectives of the project.

            To commence a project, a formal written proposal needs to be submitted. ‘The Shed’ Committee and Project Officers

             will assess the proposals for its merit and suitability.

            No projects are to compete unfairly with local business

            The Shed identifies that it is necessary to generate an income from some projects and activities to ensure future

             financial viability.



Project Financial Guidelines

As ‘The Shed’ develops, programs and activities may become more detailed or adventurous. As a result they may be more
costly in some cases.

To minimise risk to the viability of the Shed operations the following limitations will be applied:

            For projects to the value of materials and capital purchases of up to and inclusive of $100- approval from a Shed
             Project Officer PLUS one other committee member approval

            For projects to the value of materials and capital purchases greater than $100- approval from the Shed Management
             Committee.




An Australian Men’s Shed Association Resource
Plan of Management June 2012                                                                                                     Page 12
    9. POLICIES AND PROCEDURES

Comprehensive Policies and Procedures have been developed in the following categories:

    9.1              Management and Planning
    9.2              Financial Management
    9.3               Health & Safety
    9.4              Membership Application, Induction and Membership Management
    9.5               Communication & Media
    9.6               Mentoring & Child Protection

Some policies and procedures must be read in conjunction with accompanying templates – this may include forms, checklists,
registers or notices.

All policies and procedures and accompanying templates- forms, checklists, registers and notices are contained within
separate Manuals.




An Australian Men’s Shed Association Resource
Plan of Management June 2012                                                                                            Page 13
                                      POLICIES & PROCEDURES AND RELATED TEMPLATE LIST


         CATEGORY                                         POLICY AND PROCEDURE                       RELATED TEMPLATE

                                                Governance

                                                Strategic and Business Planning                  SWOT analysis

                                                Reporting & Accountability                       Committee Quarterly Report Template

                                                Conducting Efficient Meetings
     9.1 MANAGEMENT &
                                                Complaints and Grievances                        Grievance Formal Complaint form
          PLANNING
                                                Maintenance Procedure                            Machinery Maintenance Register

                                                Privacy

                                                Insurance Management

                                                Committee Responsibilities and Risk Management

                                                Personal Use of Equipment

                                                Marketing

                                                Monitoring and Evaluation


                                                Crisis Response


                                                Shed Project Evaluation                          Project Evaluation Template



An Australian Men’s Shed Association Resource
Plan of Management June 2012                                                                                                       Page 14
                                                Budgeting                                                Draft Budget Template

                                                Financial inc Delegations and Petty cash                 Petty Cash Reconciliations and
         9.2 FINANCIAL                                                                                   Reimbursement template
         MANAGEMENT                             Fraud Risk Management

                                                Stocktaking Procedures                                   Stock take Recording Sheet

                                                Reimbursement of Expenses                                Reimbursement of Expenses Form

                                                Authority to Write Cheques

                                                A comprehensive package of Health and Safety policies,
    9.3 HEALTH & SAFETY                         procedures and templates are found at:

                                                Link to www.mensshed.org/Member Services/Risk
                                                Management



                                                Member Induction and Health & Safety                     New Member Declaration Health & Safety

                                                Induction Policy                                         New Member Interview Form
    9.4 MEMBERSHIP                                                                                       New Member Induction Checklist
APPLICATION, INDUCTION                                                                                   Application for Membership
          and                                   Member Induction
 MEMBER MANAGEMENT
                                                New Members Information Pack

                                                Acceptable Use of Internet


                                                Drug and Alcohol


                                                Members Code of Conduct and Code of Practice




An Australian Men’s Shed Association Resource
Plan of Management June 2012                                                                                                               Page 15
                                                Harassment

                                                Equal Opportunity and Discrimination

                                                Pastoral Care and Welfare

                                                Communication & Media                  Media Release
 9.5 COMMUNICATION &                                                                   Newsletter template
        MEDIA                                                                          Sample brochure



                                                Working With Children
9.6 MENTORING & CHILD
     PROTECTION




An Australian Men’s Shed Association Resource
Plan of Management June 2012                                                                                 Page 16
11.       Supporting Documents

The Shed Management Position Descriptions & Responsibilities Manual
This manual contains a range of potential committee positions, their position description and responsibilities.

The Shed Project Policies and Procedures Manual
This manual contains a range of policies and procedures that can be applied to or modified to suit your shed environment.

The Shed Project Policy & Procedure Templates Manual
This manual contains a range of policies and procedures templates that can be applied to or modified to suit your shed
environment.

The Shed Strategic Planning Manual
This manual contains information and a range of policies and procedures that can be applied to or modified to suit your shed
environment.

Grants and Fundraising Manual
These manuals contain a range of strategies, information and policies and procedures that can be applied to or modified to suit
your shed environment.

ABN and DGR Manual
This manual contains Australian Taxation Office contact details, information and guidance regarding obtaining an ABN, GST
registration and DGR status.

Sponsorship Manual
This manual contains a range of strategies and information that can be applied to or modified to suit your shed environment.




An Australian Men’s Shed Association Resource
Plan of Management June 2012                                                                                                Page 17
                                                                POLICIES & PROCEDURES MANUAL
                                                           1.   Management and Planning
                                                           2.   Financial Management
                                                           3.   Health & Safety
                                       Linked Documents    4.   Membership Application, Induction and
                                                                Membership Management
                                                           5.   Communication & Media
                                                           6.   Mentoring & Child Protection




                                                          POLICY & PROCEDURE FORMS & TEMPLATES
                                                                         MANUAL



                                                            COMMITTEE POSITION DESCRIPTION &
                                                                RESPONSIBILITIES MANUAL



           PLAN                                                   STRATEGIC PLANNING MANUAL

            OF
        MANAGEMENT                                              GRANTS & FUNDRAISING MANUALS




                                                                   ABN, GST and DGR MANUAL




                                                                      SPONSORSHIP MANUAL




An Australian Men’s Shed Association Resource
Plan of Management June 2012                                                                            Page 18

								
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