REGULAR MEETING OF THE BOARD OF EDUCATION by EHYMl7

VIEWS: 6 PAGES: 12

									                       ELMIRA CITY SCHOOL DISTRICT
                            ELMIRA, NEW YORK

              SPECIAL MEETING OF THE BOARD OF EDUCATION

Broadway Elementary School - Cafetorium                           February 2, 2005
1000 Broadway                                                     5:30 p.m.
Elmira, NY 14904

MEETING CALLED TO          Board President Michael Crimmins called the Work Session of
ORDER                      the Board of Education to order at 5:34 p.m. and opened with
                           the Pledge of Allegiance to the Flag.

ATTENDANCE                 Present: Michael Crimmins, Barton Graham, Daniel Hurley,
                           Robin Long, Betsy Mattoon, Susan Skidmore, Ethel Stroman,
                           Mary Beth Turner, Robert Woods (arr. 5:39 pm)

                           Others: Laura Sherwood, Robert Gosden, Kevin O’Shea,
                           Attorney James F. Young

APPROVAL OF                Mrs. Long moved, seconded by Mrs. Skidmore, to approve the
AGENDA                     Board agenda with the following changes:
                               Add Appointment of Interim Superintendent (Item F)
                               Add Personnel Addendum (Item K-Addendum)

                           Motion Carried
                           Yes:    Crimmins, Graham, Hurley, Long, Mattoon,
                                   Skidmore, Stroman, Turner
                           No:     None
                           Absent: Woods

CALL FOR EXECUTIVE         Mrs. Skidmore moved, seconded by Mrs. Long, that the Board
SESSION                    move into Executive Session for the purpose of discussing
                           matters leading to the appointment, employment, promotion,
                           demotion, discipline, suspension, dismissal or removal of a
                           particular person or persons and to discuss collective
                           negotiations pursuant to Article 14 of the Civil Service Law.
                           Mr. Gosden and Mr. O’Shea were invited to attend as well as
                           Attorney James F. Young from Sayles & Evans. (5:35 pm)

                           Motion Carried
                           Yes:    Crimmins, Graham, Hurley, Long, Mattoon,
                                   Skidmore, Stroman, Turner
                           No:     None
                           Absent: Woods



                                                                Linda Wida
                                                                Board Clerk
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CLERK PRO TEM       President Crimmins appointed Mrs. Long Clerk Pro Tem in the
                    absence of the Clerk.

RETURN TO OPEN      Mrs. Skidmore moved, seconded by Ms. Stroman, to return to
SESSION             open session (6:38 p.m.)

                    Motion Carried
                    Yes:    Crimmins, Graham, Hurley, Long, Mattoon,
                            Skidmore, Stroman, Turner, Woods
                    No:     None




                                                           Robin Long
                                                           Clerk Pro Tem

RECONVENE           The Board of Education reconvened at 6:45 p.m.

ATTENDANCE          Others: Christine Mecke, Patricia Stayments
                    Absent: Madge Larrimore, Rachel Mattison (EFA Student
                    Rep.), Patrick Seymour (Alternative High School Student
                    Rep.), and Justin Woods (SHS Student Rep.).

MOMENT OF SILENCE   Board President, Michael Crimmins, asked for a moment of
                    silence to be held in honor of district employee, Carol Briggs.

CHANGE TO AGENDA    Board President, Michael Crimmins, pulled Item J6 – Approval
                    of Limited Release from the Board agenda.

BROADWAY MIDDLE     Ms. Rose Kramarik, Principal at Broadway Middle School, led
SCHOOL STUDENT      the Board through a presentation regarding the surveys recently
ACHIEVEMENT         undertaken by the staff, students and parents at BMS. She
                    shared information gleaned from the surveys and steps being
                    taken to address the issues raised. She also reviewed programs
                    and activities in place such as Adventure Based Learning, Crisis
                    Preparation, and “Take Your Parent to School Day,” that have
                    been successfully implemented to improve the school
                    environment.

ALTERNATIVE HIGH    John Kohena, Alternative High School Principal, updated the
SCHOOL UPDATE       Board on the success of the new Alternative High School
                    program during its first six months. He introduced two students
                    who reported their academic improvement to the Board and
                    thanked them for creating the Alternative High School. A
                    parent of one of the students also commented and shared her
                    appreciation of the program with the Board.



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APPOINTMENT OF        Mrs. Long moved, seconded by Mrs. Mattoon, that the Board of
INTERIM               Education appoint Dr. Roy Dexheimer as Interim
SUPERINTENDENT        Superintendent of Schools effective April 4, 2005 through July
                      1, 2005 at a per diem rate of $525.00 per day.

                      Motion Carried
                      Yes:    Crimmins, Graham, Hurley, Long, Mattoon, Stroman,
                              Turner, Woods
                      No:     Skidmore

ELMIRA CITY           City Councilman, Dan Royle, and City Engineer, Andrew
REPRESENTATIVES       Avery, led the Board in a discussion regarding traffic and
                      parking concerns at various schools throughout the district.
                      They requested that the school district designate a point person
                      who could bring specific requests to the City’s Traffic Safety
                      Board when striping changes or traffic flow changes are
                      needed. This person should also attend the monthly City
                      Traffic Safety Board meetings. Superintendent Sherwood
                      indicated that a point person from the district would be
                      designated for future communications regarding traffic and
                      parking concerns. The City also asked the Board to consider
                      splitting the cost of $38,500 to undergo a City of Elmira
                      Schools Traffic and Safety Study. The Board will review the
                      request and make a decision at a later date.

BOARD REVIEW AND      Jeff Robbins from Hunt Engineers used a PowerPoint
TENTATIVE APPROVAL    presentation to review the proposal for the upcoming
OF FASSETT DESIGN     construction project at Fassett School. The proposed time
                      frame schedule is for SED submission by April 13, 2005 with
                      bids being received on August 24, 2005 and construction
                      beginning in October. By straw vote, all nine Board members
                      agreed to proceed with the Fassett design as presented.

CAPITAL PROJECT       Russ Robinson from Welliver-McGuire reported to the Board
REPORT                the status of projects at each school in the District. Hendy
                      Elementary has been completed including the repairs needed
                      because of the sprinkler water line breakage. The playground is
                      scheduled for installation in the spring. Riverside Elementary
                      bids for the new cafeteria will be opened on February 24, 2005.

                      Clerk of the Works, Raylene Lewis, updated the Board on
                      various projects being worked on throughout the District. Mr.
                      Crimmins asked Raylene to work with Tony LaSorte, Health &
                      Safety Coordinator, to address safety issues in regards to the
                      leaking dishwasher in the Broadway Middle School kitchen.

VISITORS WISHING TO   Broadway Middle School      parent, Lisa Evans, addressed the
ADDRESS THE BOARD     Board regarding ongoing      traffic and parking concerns at
                      Broadway Middle School.     Town of Southport Police Officer,
                      Michael Hatch, answered      questions regarding parking and
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                            parental drop off of students. Mrs. Evans was also encouraged
                            to attend the Town of Southport Board Meeting on February 8,
                            2005 at 7:00 pm where the Town Board would also be
                            discussing traffic concerns at the Broadway complex. Mr.
                            Crimmins assured her that the Board will look at this issue
                            again in partnership with the Town of Southport.

DISCUSSION ITEMS            Superintendent Sherwood referenced a letter received from City
                            Manager, Sam Iraci, dated January 14, 2005 regarding the
Keefe Street Park           Board of Education deeding the Keefe Street Park property to
                            the City. Mr. Gosden will communicate with City officials
                            regarding what they will be using the property for and will
                            report back to the Board.


Superintendent Position     Superintendent Sherwood and the Board of Education have
Description/Evaluation      drafted a new position description and evaluation for the
                            Superintendent’s position. Board Member, Robin Long, would
                            like to see a scoring system added to the evaluation tool. It was
                            agreed that these documents are a good starting point to work
                            with the new incoming Superintendent in order to secure a new
                            position description and evaluation process. The Board Policy
                            Committee will continue to work on these documents until
                            finalized by the Board as a whole.

Annual Budget Update        Assistant Superintendent for Management Services, Robert
                            Gosden, distributed a revised copy of the 2004-05 Budget
                            Status Report and reviewed the information contained within
                            the document with the Board.

NEW BUSINESS                Mrs. Skidmore moved, seconded by Mrs. Long, that the Board
                            of Education approve the contract with the Niagara Falls City
Approval of Contracts       School District’s BRIDGES Program and, furthermore,
                            authorize the Superintendent of Schools to execute the contract.
Niagara Falls City School
District BRIDGES Program    The Board of Education also approves the agreement with The
                            Segal Company – HIPAA Security & Risk Assessment for
The Segal Company           costs not to exceed $13,000. (Copies available in Clerk’s
                            supplemental file for this meeting.)

                            Motion Carried
                            Yes:    Crimmins, Graham, Hurley, Long, Mattoon,
                                    Skidmore, Stroman, Turner, Woods
                            No:     None

2004-05 Student Health      Mrs. Skidmore moved, seconded by Mrs. Long, that the Board
Services Rate               of Education approve the Health Services Rate of $205.84 per
                            student for the 2004-05 school year.



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                            Motion Carried
                            Yes:    Crimmins, Graham, Hurley, Long, Mattoon,
                                    Skidmore, Stroman, Turner, Woods
                            No:     None

2004-05 Tuition Rates for   Mrs. Long moved, seconded by Mrs. Turner, that the Board of
Non-Resident Students       Education approve the listed tuition rates for the 2004-05
                            school year. (Copy available in Clerk’s supplemental file for
                            this meeting.)

                            Motion Carried
                            Yes:    Crimmins, Graham, Hurley, Long, Mattoon,
                                    Skidmore, Stroman, Turner, Woods
                            No:     None

Change Order No. GC-042     Mrs. Mattoon moved, seconded by Mrs. Skidmore, that the
for EFA Project             Board of Education approve the Elmira Free Academy High
                            School Change Order No. GC-042 in the amount of $15,873.00
                            to provide all labor, materials, tools and equipment necessary to
                            furnish and install automatic door operators at four toilet rooms.
                            (Copy available in Clerk’s supplemental file for this meeting.)

                            Motion Carried
                            Yes:    Crimmins, Graham, Hurley, Mattoon, Skidmore,
                                    Stroman, Turner, Woods
                            No:     Long

Remuneration for Non-Unit   Mrs. Skidmore moved, seconded by Mr. Woods, that the Board
Employees                   of Education approve salary changes effective July 1, 2005
                            through June 30, 2006 of between 3.50% and 4.50% as
                            determined by the Superintendent of Schools and that health
                            plan benefits be amended as follows:

                               1) Effective July 1, 2006, the major medical benefit for
                                  both Option A and Option B shall be based on 80% of
                                  the covered charges up to $5,000. The major medical
                                  deductible for individual coverage shall be $200, and
                                  for family coverage shall be $400. This plan change
                                  will also be made to the Retiree Plan Document.

                               2) Effective January 1, 2006, the major medical coverage
                                  provided retirees will be changed as follows: An “Rx”
                                  Card for retirees eligible for retiree health benefits will
                                  be provided by the district. The Rx Card coverage will
                                  allow retirees to purchase prescriptions with the
                                  discount available under the district’s plan. The cost for
                                  each prescription will be processed if ordered from a
                                  participating local pharmacy, or from the district mail
                                  order plan, so as to require the retiree to pay only the
                                  major medical deductible and 20% retiree portion of
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                                       said expense, up to the major medical maximum for the
                                       Retiree Plan. The major medical deductible for the
                                       Retiree Plan shall apply for the payment of prescription
                                       drugs only. This plan change will also be made to the
                                       Retiree Plan Document.

                                   3) Employees retiring after July 1, 2005 who are entitled to
                                      retiree health benefits shall contribute twenty percent
                                      (20%) of the appropriate premium equivalent. When
                                      eligible for Medicare, the retiree must elect participation
                                      and the retiree plan will only provide benefits secondary
                                      to Medicare coverage. At such time as an individual
                                      retiree provides the district with documentation
                                      verifying that they are now covered under Medicare, or
                                      at such time as everyone receiving coverage under the
                                      retiree’s family coverage is covered by Medicare, they
                                      will no longer be required to pay premium equivalent
                                      payments. The district will not reimburse the Medicare
                                      contribution deducted from Social Security checks, and,
                                      furthermore,

                                       That vacation time shall be assigned on July 1 of each
                                       year. Non-Unit employees must use their vacation days
                                       no later than October 1 of the following year.

                                Mr. Graham asked that copies of all non-unit employees’ job
                                descriptions be given to the Board Members.

                                Motion Carried
                                Yes:    Crimmins, Graham, Hurley, Long, Mattoon,
                                        Skidmore, Stroman, Turner, Woods
                                No:     None

Limited Release                 Pulled from agenda.

Bid for Sale of Used Vehicles   Mr. Hurley moved, seconded by Mrs. Long, that the Board of
                                Education accepts the high responsive, responsible bids as per
                                bid tabulation for Used Vehicles and Buses for a grand total of
                                $15,203.00. (Copy available in Clerk’s supplemental file for
                                this meeting.)

                                Motion Carried
                                Yes:    Crimmins, Graham, Hurley, Long, Mattoon,
                                        Skidmore, Stroman, Turner, Woods
                                No:     None

Establishment of 2005-06        Mrs. Skidmore moved, seconded by Mrs. Mattoon, that the
Premium Equivalency Rates       Board of Education approve the 2005-06 Health Insurance
                                Premium Equivalency Rates recommended by the Elmira City
                                School District Self-Insured Health Plan Committee as noted in
                                             240
                       the resolution. (Copy available in Clerk’s supplemental file for
                       this meeting.)

                       Motion Carried
                       Yes:    Crimmins, Graham, Hurley, Long, Mattoon,
                               Skidmore, Stroman, Turner, Woods
                       No:     None

Mini Bid for Cabling   Mrs. Long moved, seconded by Mrs. Mattoon, that the Board of
Infrastructure         Education accept the lowest, responsive, responsible bid
                       meeting specifications and award contract to Tele Data Com.,
                       Inc. from Rochester, New York, in the amount of $550,404.00
                       for the Mini Bid for Cabling Infrastructure. (Copy available in
                       Clerk’s supplemental file for this meeting.)

                       Motion Carried
                       Yes:    Crimmins, Graham, Hurley, Long, Mattoon,
                               Skidmore, Stroman, Turner, Woods
                       No:     None

Mini Bid for Media     Mrs. Long moved, seconded by Mr. Woods, that the Board of
Distribution           Education accept the lowest, responsive, responsible bid
                       meeting specifications and award contract to Univisions
                       Crimson Group from Endicott, New York, in the amount of
                       $715,220.43 for the Mini Bid for Video Distribution. (Copy
                       available in Clerk’s supplemental file for this meeting.)

                       Motion Carried
                       Yes:    Crimmins, Graham, Hurley, Long, Mattoon,
                               Skidmore, Stroman, Turner, Woods
                       No:     None

PERSONNEL              Mrs. Skidmore moved, seconded by Mrs. Long, that the Board
                       approve personnel recommendations as follows (including
                       Personnel Addendum):

 Retirement             Non-Instructional

                        Carolyn L. Harper, Custodial Laborer/Elmira Free Academy,
                        effective August 30, 2005

 Resignation            Non-Instructional

                        Colleen M. Harvey, 30-Hour 8:1:1 Teacher Aide/Ernie Davis
                        Middle School, effective February 4, 2005

 Leaves of Absence      Instructional

                        Stephanie L. Boyle, Special Education/George M. Diven
                        Elementary School, Family Medical Leave, effective January
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                   3, 2005 through March 30, 2005

                   Rebecca L. Cole, Elementary/Riverside Elementary School,
                   Family Medical Leave, effective January 6, 2005 through
                   March 16, 2005

                   Christine A. Eastwood, Special Education/Elmira Free
                   Academy, Family Medical Leave, effective January 3, 2005
                   through January 21, 2005

                   Karen M. Foulk, Special Education/George M. Diven
                   Elementary School, Family Medical Leave, effective January
                   10, 2005 through April 3, 2005

                   Kelly A. Smith, Speech/Thomas K. Beecher Elementary
                   School, Family Medical Leave, effective January 3, 2005-
                   Intermittent

                   Kimberly A. Wright, Elementary/Pine City Elementary
                   School, Family Medical Leave, effective January 3, 2005
                   through February 6, 2005

                   Non-Instructional

                   Robert C. Andrews, Custodial Laborer/Southside High
                   School, Family Medical Leave, January 13, 2005 through
                   February 2, 2005

                   Beth Dann, Bus Driver/Bus Garage, Family Medical Leave,
                   effective January 7, 2005 through January 25, 2005

                   Richard P. Gee, Jr., School Bus Mechanic/Bus Garage,
                   Family Medical Leave Extension, effective January 4, 2005
                   through May 8, 2005

                   Paul V. McKlevis, Bus Driver/Bus Garage, Family Medical
                   Leave, January 4, 2005 through March 28, 2005

                   Kathleen R. Sutton, Licensed Practical Nurse/Ernie Davis
                   Middle School, Family Medical Leave, effective January 24,
                   2005 through March 3, 2005

Establishment of   Non-Instructional
Position
                   Cook Manager, Fassett, effective 2005-2006 school year,
                   School Lunch Budget

Emergency          Non-Instructional
Appointments       Non-Competitive
                   Probationary
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                         Robert F. Van Keuren, Director of Human Resources and
                         Employee Relations, effective March 1, contingent upon SED
                         fingerprinting and drug clearance, salary: $87,500, prorated

                         Vicky D. Smith, 25-Hour School Monitor/Elmira Free
                         Academy, effective February 4, 2005, $5,717, Step 1, prorated

Appointment              Non-Instructional
                         Competitive
                         Temporary

                         Terry L. Howe, Account Clerk Typist/Administration,
                         effective January 21, 2005, $16,759, Step 1, prorated

Additions/Deletions to   Instructional
the Substitute List      Additions

                         Substitute Teachers: Jessica L. Allington, Jessica E. Canfield,
                         Amy L. Dexter, Susan R. Fisher, Thomas E. Folkers, Ronald
                         R. Holloway, Jr, Michael E. Kone, Brian K. Lange, Robert A.
                         Nunnink

                         Deletions

                         Substitute Teachers: Jenny L. Brant, Jane E. Tolbert

                         Non-Instructional
                         Additions

                         Teacher Aides: Michael G. McKibbin, Marie A. Patterson,
                         Diane L. Shangraw
                         Food Service Helper: Paulette M. Thomas
                         Bus Attendant: Inell T. Williams
                         Bus Drivers: Ronda J. Cady, Ken D. Elliot, Jerry S. Russell

Stipends                 Athletic

                         Southside High School: Timothy R. Reidy, Varsity Softball,
                         effective Spring 2005, Class 1, $4,117, Step 1

                         Elementary School Intramural Activity:             Thomas A.
                         Terwilliger, Parley Coburn Elementary School, effective
                         January 4, 2005, Class 5, $1,425, Step 1, prorated

Amendment to January     Bridget O’Brien:
19, 2005, page 9 Board   Alternative High School Yearbook Advisor
packet                   Alternative High School Student Government Advisor
                         Robert G. Arciolla Jr.:
                         Alternative High School Student Government Advisor
                         Alternative High School Yearbook Advisor
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2005 Summer School     Proposed 2005 Summer School Salaries:
Program
                       Elementary, Middle, High School Principals, $6,695, no step,
                       February 1, 2005 through January 31, 2006

                       Instructional: Elementary and Secondary (8-1 p.m.)
                       Step 1 $2,924
                       Step 2 $3,226
                       Step 3 $3,520

                       Instructional:   Special Education,           Speech   Therapist,
                       Counselor or Psychologist: (8-2 p.m.)
                       Step 1 $3,509
                       Step 2 $3,873
                       Step 3 $4,222

                       Instructional: Substitute Teachers
                       No Step $70.00

                       Instructional: Teaching Assistants
                       No Step Elementary $1,608
                       No Step Secondary $1,931

                       Stipend Position:
                       Site Coordinator (Elementary School) No Step, $504
                       Site Coordinator (Secondary School) No Step, $530

                       Non-Instructional: Registered Nurse
                       Step 1 $2,924
                       Step 2 $3,179
                       Step 3 $3,433

                       Non-Instructional (Hourly Rate)
                       Teacher Aide/Classroom               $6.10
                       Teacher Aide/Attendance              $6.10
                       Teacher Aide/Computer                $8.20
                       Teacher Aide/Special Education       $8.20
                       Secretary                            $7.66
                       Licensed Practical Nurse             $8.20
                       Interpreter for Deaf                 $8.20
                       Control Clerk                        $10.73

2005 Summer School     Administrative
Program Appointments
                       Kathleen B. Clark, Elementary Summer School Program
                       Principal, effective February 1, 2005 through January 31,
                       2006, salary $6,695




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                     Nancy L. Coldiron, Middle School Summer School Program
                     Principal, effective February 1, 2005 through January 31,
                     2006, salary $6,695

                     Timothy T. Hassen, Secondary Summer School Principal,
                     effective February 2, 2005 through January 31, 2006, salary
                     $6,695

EXECUTIVE SESSION   Mrs. Skidmore moved, seconded by Ms. Stroman, that the
                    Board move into Executive Session for the purpose of
                    discussing the medical, financial, credit or employment history
                    of a particular person or persons and collective negotiations
                    pursuant to Article 14 of the Civil Service Law. Mr. Gosden
                    and Mr. O’Shea were also invited to attend. (10:33 p.m.)

                    Motion Carried
                    Yes:    Crimmins, Graham, Hurley, Long, Mattoon,
                            Skidmore, Stroman, Turner, Woods
                    No:     None




                                                             Linda Wida
                                                             Board Clerk

CLERK PRO TEM       President Crimmins appointed Mrs. Long Clerk Pro Tem in the
                    absence of the Clerk.

RETURN TO OPEN      Mrs. Skidmore moved, seconded by Mr. Woods, that the Board
SESSION             return to open session. (11:40 p.m.)

                    Motion Carried
                    Yes:    Crimmins, Graham, Hurley, Long, Mattoon,
                            Skidmore, Stroman, Turner, Woods
                    No:     None

SECTION 913         Mrs. Mattoon moved, seconded by Mrs. Turner, that the Board
                    of Education, pursuant to Section 913 of Education Law,
                    hereby requires a District employee to submit to a medical
                    examination at District cost by a physician appointed by the
                    District.

                    Motion Carried
                    Yes:    Crimmins, Hurley, Long, Mattoon, Skidmore
                            Stroman, Turner, Woods
                    No:     Graham




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SECTION 913   Mrs. Skidmore moved, seconded by Mr. Woods, that the Board
              of Education, pursuant to Section 913 of Education Law,
              hereby requires a District employee to submit to a medical
              examination at District cost by a physician appointed by the
              District.

              Motion Carried
              Yes:    Crimmins, Graham, Hurley, Long, Mattoon,
                      Skidmore, Stroman, Turner, Woods
              No:     None

ADJOURNMENT   Mrs. Skidmore moved, seconded by Mr. Woods, that the
              meeting be adjourned. (11:43 p.m.)

              Motion Carried
              Yes:    Crimmins, Graham, Hurley, Long, Mattoon,
                      Skidmore, Stroman, Turner, Woods
              No:     None




                                                     Robin Long
                                                     Clerk Pro Tem




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