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					THE ATLANTA DEVELOPMENT AUTHORITY
       REQUEST FOR PROPOSAL

     Financial Software System




                RFP Release Date: August 27, 2009
             Proposal Due Date: September 25, 2009
PART I: INTRODUCTION, BACKGROUND INFORMATION, AND
  STATEMENT OF PURPOSE

1 BACKGROUND

The Atlanta Development Authority (ADA) is the economic development agency for the
City of Atlanta, Georgia (the “City”). ADA is a public body corporate and politic of the
State of Georgia. ADA’s powers and authority are granted to it pursuant to the
Development Authorities Law, O.C.G.A § 36-62-1 et seq., as amended. ADA promotes
trade, commerce, industry and employment opportunities in the City.

ADA works to attract homeowners, employers and investment dollars to the City by
focusing on residential, business and investment growth. ADA acts as the catalyst for
residential and commercial vitality through its home down-payment assistance
programs, small business loans and developer incentives. Some of its programs are
made possible through the issuance of revenue and other bonds.

Other governmental authorities and entities work with ADA, including:

             The Urban Residential Finance Authority (URFA)
             The Downtown Development Authority (DDA)
             Atlanta Beltline, Inc (ABI)
             Imagine Downtown, Inc (IDI)

In addition, ADA has fiduciary responsibilities and, thus, gathers accounting information
and disseminates reports on the finances of ten (10) Tax Allocation Districts (TADs) of
the City. In all, ADA operates almost 60 separate accounting entities with a total
consolidated revenue of $32 million for the fiscal year ending June 30, 2008. Its assets
for that year totaled more than $204 million, with $195 million in liabilities.

ADA’s FY 2010 objectives are to:

             Coordinate economic development efforts with the City, county, state and
              other key stakeholders;
             Jumpstart redevelopment activity within the City’s tax allocation districts;
             Provide small business loans for expansion and start-up;
             Supply mortgage down-payment assistance to low and moderate income
              families;
             Issue bonds to spur residential and commercial development;
             Acquire land for green space, residential and commercial development;
             Implement quality of life projects in underserved communities;
             Retain and expand existing business, recruit new business, promote the
              City and available business development incentives.

Its revenue is generated through fees, private and corporate donations, grants, and loan
repayments.




Confidential RFP                                                          Page 1 of 42
The Atlanta Development Authority                                           Financial Software System
Atlanta, Georgia                                                                 Request for Proposal
__________________________________________________________________________________________________

2 STATEMENT OF PURPOSE

ADA needs a new financial system with the following modules/accounting functionality:

              General Ledger
              Accounts Payable
              Accounts Receivable and Cash Receipts
              Billing and Invoicing
              Financial Statement Reporting, Budgeting and Forecasting
              Loans, Loan Processing, and Loan Compliance (if available)
              Web Portal
              Project and Job Tracking
              Sales/CRM (for customer account information and creating a loan pipeline)

The new system must be in production by the end of third quarter, 2010 (March 31,
2010) with all requested features and functions operational.    ADA has selected
Microsoft’s Dynamics GP financial software package.

This RFP serves as a         solicitation for proposals for providing this software (with
appropriate licensing) as    well as recommending, supplying, installing, and setting up the
production environment       for it. In addition, ADA needs both technical and end-user
training for the staff on    the operation and support of the software and the underlying
production environment.

This RFP has four parts:

               1. Part I: The introduction, statement of purpose, and background
                  information about ADA and its business needs
               2. Part II: RFP respondent requirements
               3. Part III, Appendix A: RFP Information
               4. Part IV, Software Requirements

The system selected will form the foundation of ADA’s financial reporting, results
tracking, and entity-wide accounting operations. The new system must permit ADA staff
to establish within it as many as 60 separate accounting entities for separate financial
statement generation and reporting. In addition, the system will generate consolidated
financial statements by recording any required consolidating entries and combining the
results.

It is hoped that the new system can integrate with ADA’s loan tracking and loan
amortization software called Downhome (sold through Downhome Solutions, 3971
Evanston Avenue North, Seattle, WA, 98103.). In addition, the system must be able to
integrate with three other separate ADA devices and processes: First, ADA has two
MICR readers (one each from BB&T and Wachovia), the two banks that accept ADA cash
receipts. The checks are passed through the MICR reader and then deposited in the
bank. The check information is also entered into the financial software system’s cash
receipts module.



Confidential RFP                                                                    Page 2 of 42
The Atlanta Development Authority                                           Financial Software System
Atlanta, Georgia                                                                 Request for Proposal
__________________________________________________________________________________________________

Secondly, ADA uses software called Check Factory (sold through Trans-Micro, Inc, 7700
NW 135th Street, Reddick, FL, 32686) that writes the correct MICR and header
information on blank check stock so that ADA can make payments from its many
accounts. The payables information is uploaded to ADA’s financial software system.
Lastly, ADA has an ADA-developed, customized Excel spreadsheet configured to allow its
property management companies to download monthly information into it.                The
information is then entered into ADA’s financial software system. Preferably, ADA would
like the new financial software system to replace all four (or any combination thereof) of
these specialized pieces.

ADA does not wish to convert any of its current financial data and load it to the new
system. ADA’s future on-going financial history will accumulate with the start of the new
system. It will, however, keep its current financial system, Peachtree Accounting, and
its accompanying loan tracking software operational after the new system
implementation to provide any requested historical data or additional reports.

ADA seeks to purchase and implement the new system because its current accounting
system fails to meet its current business needs. The new system must provide:

         1. A consolidated financial system.
         2. Ability to create separate accounting entities and reporting for each
             authority and tax district while providing for summarization and roll-up of
             information to ADA.
         3. Ability to integrate with and potentially replace the MICR reader that reads
            checks and feeds the check information into ADA’s financial software system.
         4. Ability to integrate with and potentially replace ADA’s check writing system
            from the Check Factory.
         5. Ability to integrate with and potentially replace the property management
            information spreadsheet that ADA developed.
         6. Ability to communicate with and potentially replace ADA’s loan
             processing and tracking system from Downhome software.
         7. Integrated accounting functions.
         8. Ability for ADA to streamline accounting/finance functions and processes to
             eliminate data entry and process duplication.
         9. Budgeting and forecasting.
         10. Built-in reporting and querying.
         11. Ability to develop, generate and track KPIs and other performance indicators
         12. Single point of data entry and accounting reconciliation.
         13. Single data repository and hence, single system of record.
         14. Segregated and layered viewing of accounting information determined by
             data sensitivity and user profile.
         15. Ability to eliminate paper for reporting and information dissemination.
         16. Ability to create loan and grant pipelines as well as customer and customer
             account information.
         17. Ability to store, track, and report Federal loan and other compliance
            information.
         18. Electronic audit trails and logs.



Confidential RFP                                                                    Page 3 of 42
The Atlanta Development Authority                                           Financial Software System
Atlanta, Georgia                                                                 Request for Proposal
__________________________________________________________________________________________________

The primary objectives in implementing the new accounting system include:

         1.   Having a single technology platform, including infrastructure, operating
              system, database, and development tools, for accounting and financial
              functions.
         2.   Improving ADA’s ability to service its customers .
         3.   Improving operational efficiencies and processes throughout the
              organization.
         4.   Integrating accounting information and consolidating financial reporting.
         5.   Reducing overall operational costs and errors.

It is assumed that new hardware with associated operating system, middleware, and
database would be required to support the new accounting system. ADA is interested in
outsourcing options and wants to consider all scenarios and combination of ADA
ownership including:

             ADA owns the hardware and software and enters into a co-location
              agreement.
             ADA owns the software licenses but the system is hosted by a third party.
             ADA outsources the entire system (for example, Software as a Service or
              SaaS).

ADA wants to minimize its costs and time to implement and will, therefore, modify its
processes to fit the data entry and information flow of the financial system selected. To
the same end, ADA wants to minimize the modification and customization to the financial
software system that might be required to have it meet all of its business needs.

ADA wants a financial software system that uses a GUI interface. The ideal system will
support both a thin and a thick client environment, as well as allow for internet-based
access and data/report availability over the web. ADA accounting staff must have the
ability to access their financial system desktops from remote locations such as a home
office or hotel.


3 BACKGROUND

Current Location and Employee Count

ADA is located at 86 Pryor Street, Suite 300, Atlanta, Georgia, 30303.

ADA is governed by a 9 member board of directors, chaired by the mayor of Atlanta.
ADA (along with its related entities) has almost 70 employees and partners with almost
60 economic development partner organizations.

     Current Computing Environment

The current legacy systems are a combination of numerous 3rd party and in-house
developed applications running on Windows platforms. The financial system hardware
and software, which is the major portion of ADA IT infrastructure, is owned by ADA and

Confidential RFP                                                                    Page 4 of 42
The Atlanta Development Authority                                           Financial Software System
Atlanta, Georgia                                                                 Request for Proposal
__________________________________________________________________________________________________

is housed at ADA facilities. Each user has a desktop PC running Microsoft Windows. ADA
uses Microsoft Outlook as its corporate-wide e-mail application. Microsoft Office suite is
the corporate standard desktop application.

ADA has Peachtree Accounting software as the foundation of its current accounting
system. In addition, ADA uses Downhome, a separate and distinct software system for
its loans. Lastly, ADA staff have developed Excel macros for accounting and finance
summarization, analysis, reporting, and other ADA-needed financial functions not
provided by Peachtree. Downhome, the BB&T and Wachovia MICR readers, the Check
Factory and the Excel shadow systems are not integrated with Peachtree Accounting
software. Staff re-enter Peachtree accounting data into these other systems as well as
data from these other systems into Peachtree, activities which both take time and
promote errors. This composite accounting system supports all aspects of the
financial/accounting functions of the organization and serves approximately 50 users, 5-
10 concurrently.

ADA’s current implementation of Peachtree Accounting and all of its other software runs
on one server operating under 2003 M/S SQL Server. The server also serves to store
and back-up all financial system data and financial statements. ADA has transactions
and audited statements for each of its accounting entities plus a back-up for each for the
years 2003 to the present. The system, including the Peachtree software and storage
uses 40GB. It is estimated that each year’s data and statements use 4-5GB of disc
storage space.

ADA staff have remote access to ADA’s Peachtree system and stand-alone components
through Windows remote desktop terminal server. Only ADA employees are authorized
to receive and view the financial system, financial information and financial reports. ADA
will not change the authorization schema and would like to continue using remote access
through terminal server in the future.

ADA has outsourced its other business system needs, including payroll and HR functions
(at the current time expense reporting is a manual process and is performed at ADA).
These systems will not be replaced at the present time.

ADA utilizes oursourced IT staff provided by Century Solutions Group. The contractual
staff work on a part-time basis, three days per week, to support the infrastructure and
applications housed at ADA. There are no specialized IT personnel, such as a VB
developer or connectivity expert, employed at the present time.

Future Anticipated Computing Environment and Needs

ADA expects to grow in size over the next 5-8 years and anticipates that it will add
resources in the future. While ADA does not think that it will oversee any additional
government authorities, it will undertake significant additional responsibilities related to
funding and management of the Atlanta BeltLine project.

ADA is required to have access to its financial transactions and audited statements with
the last 5-8 years of historical data readily available. As data from Peachtree Accounting

Confidential RFP                                                                    Page 5 of 42
The Atlanta Development Authority                                           Financial Software System
Atlanta, Georgia                                                                 Request for Proposal
__________________________________________________________________________________________________

and its other stand-alone systems will not be converted and transferred to the new
financial system, go-forward historical data stores will be built over time, starting with
the first day of production for the new financial system.


Current and Future Volume

       ITEM                                NUMBER/MONTH                 NUMBER/MONTH
                                                  CURRENT                        FUTURE
       ADA GL Transactions/Month             Fewer than 400               Fewer than 500
       A/P Transactions/Month               Fewer than 2000              Fewer than 3000
       Number of Separate                           Up to 60                     Up to 60
       Accounting Entities
       Total Named Report Writers                        5-10                         5-10
       Concurrent Report Users                           5-10                        10-20
       Web Viewers                                         45                        55-65
       Average Report Size                      Less than 5MB                Less than 5MB
       Average Number of Reports                Fewer than 40               Fewer than 250
       Provided/Month




Confidential RFP                                                                    Page 6 of 42
The Atlanta Development Authority                                           Financial Software System
Atlanta, Georgia                                                                 Request for Proposal
__________________________________________________________________________________________________



     Current and Future Reports

       REPORT TYPE                             CURRENT                    FUTURE
                                               MONTHLY                   MONTHLY
                                               NUMBER                    NUMBER
       Income Statement:
       --Consolidated (3)                           3                         3
       --Each Entity (60)                                                     60
       --Each Department (10)                                                 10
       Balance Sheet:
       --Consolidated (3)                           3                         3
       --Each Entity (60)                                                     60
       --Each Department (10)                                                 10
       Cash Flow Statement:
       --Consolidated (3)                           3                        3
       --Each Entity (60)                                                    60
       --Each Department (10)                                                10
       Actual vs. Budget Report            Twice each month          Twice each month
                                                  to:                       to:
       --Consolidated (15)                        15                         15
       --Each Entity (60)                                                    60
       --Each Department (10)                                                10
       REPORT TYPE                             CURRENT                   FUTURE
                                               REPORTS                  REPORTS
       Overhead allocation report             Each month           As needed
       Bank Report                       Each week:                Each week:
                                         --Cash report             --Cash report
                                         --Bank balance            --Bank balance
                                         --Highlights of major     --Highlights of major
                                         deposits and              deposits and
                                         disbursements             disbursements

                                         Each month:               Each month:
                                         --Bank reconciliation     --Bank reconciliation
       Apartment Houses: Custom          Each month:               Each month:
       Report                            --Change to balance       --Change to balance
                                         sheet to board for        sheet to board for
                                         each apartment            each apartment
                                         complex                   complex
       Dormitory: Custom Report          Each month:               Each month:
                                         --Change to balance       --Change to balance
                                         sheet to board for        sheet to board for
                                         the dormitory             the dormitory
       School: Custom Report             Each month:               Each month:
                                         --Change to balance       --Change to balance
                                         sheet to board for        sheet to board for
                                         Crogman School            Crogman School

Confidential RFP                                                                    Page 7 of 42
The Atlanta Development Authority                                           Financial Software System
Atlanta, Georgia                                                                 Request for Proposal
__________________________________________________________________________________________________



PART II: RFP PROCESS, DATES, AND TERMS

ADA wants respondents to provide the most complete and detailed RFP response
possible. To this end, ADA will hold an RFP informational session at ADA’s offices to
present an overview of this RFP and ADA needs, and to provide an opportunity for
respondents to ask questions. In addition, if any further clarification is required,
respondents may submit questions in writing to ADA. Once ADA has reviewed all the
proposals, it will ask the respondents for the top two proposals to present their
responses and bids. ADA will then award the project to the respondent with the best
solution.

RFP Informational Session

ADA will hold an RFP informational session at its offices on September 9th, 2009 at 1pm
at:

       The Atlanta Development Authority
       86 Pryor Street SW, Suite 300
       Atlanta, Georgia 30303

Questions and Clarifications

Questions or requests for clarification must be put in writing and sent to or emailed to
the contact person below:

       Thomas Rowe, CPA
       Deputy Chief Financial Officer
       The Atlanta Development Authority
       86 Pryor Street SW, Suite 300
       Atlanta, Georgia 30303
       trowe@atlantada.com


All questions must be received by 5:00PM EDT on September 14, 2009. A copy of all
questions and their associated responses will be e-mailed to all participants no later than
5:00PM on September 18, 2009.

RFP Presentation

RFP responses are due at ADA’s offices no later than September 25, 2009, by 5:00 PM
EDT. It is requested that proposals are sent electronically, in pdf format, before the
September 25th deadline to the contact person below:

       Thomas Rowe, CPA
       Deputy Chief Financial Officer
       The Atlanta Development Authority
       trowe@atlantada.com

Confidential RFP                                                                    Page 8 of 42
The Atlanta Development Authority                                           Financial Software System
Atlanta, Georgia                                                                 Request for Proposal
__________________________________________________________________________________________________



Top Two Presentation

The top two respondents will be invited to present their responses and bids to ADA at its
offices on October 2nd, 2009 (time to be determined) at:

       The Atlanta Development Authority
       86 Pryor Street SW, Suite 300
       Atlanta, Georgia 30303

RFP Dates in Summary


   DATE                             EVENT

   August 26, 2009,
                                    RFP available
   5:00PM EDT
   September 9th, 2009
                                    Information session at ADA
   1:00PM EDT
   September 14, 2009,
                                    Questions and clarification requests due
   5:00PM EDT
   September 18, 2009,
                                    Responses to questions and clarification sent
   5:00PM EDT
   September 25, 2009,
                                    RFP response due
   5:00PM EDT
   October 2nd, 2009, time          Top two RFP proposals to be presented orally
   TBD                              to ADA
   October 9th, 2009, time
                                    Final RFP selection and award
   TBD
   November 2nd, 2009,
                                    Project kick-off, begin work
   9:00AM EDT


Information Access

The information provided within this, or any other document supplied by ADA, is to be
considered strictly confidential and shall be considered proprietary to ADA.           This
information is not to be shared with individuals outside of your organization unless ADA
has specifically provided either written or verbal consent allowing said individuals access
to this information.

General Terms

       Contract Duration
       For purposes of this RFP, bids provided for the components of the RFP response
       are to be valid for a minimum of six months from due date of RFP.




Confidential RFP                                                                    Page 9 of 42
The Atlanta Development Authority                                           Financial Software System
Atlanta, Georgia                                                                 Request for Proposal
__________________________________________________________________________________________________

       Expenses
       Any costs incurred by a respondent in preparing, responding to, and/or presenting
       this RFP are solely the responsibility of your organization.

       Responses
       RFP responses should clearly illustrate the ability of the respondent’s organization
       to satisfy all of the RFP requirements.        Therefore, the respondent’s most
       aggressive pricing should be provided. It is the intent of ADA to use the bid as a
       key component in the RFP evaluation and as a determinant for the project budget.

       The RFP process is viewed as one in which ADA will choose a partner to assist it in
       implementing a new system. As such, ADA will look to the chosen respondent to
       actively and aggressively pursue those solutions which will serve to minimize the
       cost to ADA and that will follow industry best practices.

       Bid Evaluation
       ADA will evaluate each response and select the respondent who will best satisfy
       the RFP requirements. Each respondent will be evaluated against exactly the
       same set of criteria, and will be provided a score for each category in the
       evaluation and for the RFP as a whole. The categories associated with the
       evaluation are listed below.


        CATEGORY                CRITERIA                                   POINTS

        Vendor                                                             30
                                Company Financial Stability
                                Customer References/Satisfaction
                                Experience with Financial System
                                Implementations
                                Staff Expertise/Availability for Project
        Implementation                                                     45
        Services
                                Solution’s Fit to Requirements
                                Implementation Plan
                                Risk/Change Management
                                Project Management Services
                                Implementation Timetable
                                Training
                                Support
        Pricing                                                            25
                                Cost
                                Terms
        Total Points                                                       100




Confidential RFP                                                                   Page 10 of 42
The Atlanta Development Authority                                           Financial Software System
Atlanta, Georgia                                                                 Request for Proposal
__________________________________________________________________________________________________

       Acceptance or Rejection of RFP
       ADA, at its sole discretion, reserves the right to either accept or reject any and all
       proposals. The existence of this RFP shall not, in any way, obligate ADA to take
       any action regarding any response submitted by a respondent.

       Award
       ADA will award the contract to the respondent with the highest bid evaluation
       score based on the RFP that ADA determines best meets its vendor,
       implementation services and price considerations. ADA reserves the right to make
       its award hereunder to the respondent whose solution is, in ADA’s sole and
       exclusive judgment, the best fit to its requirements and meets its needs in manner
       that best suits the organization.
       The vendor waives any right to claim damages of any nature whatsoever based on
       the selection process, any communications associated with the selection, and the
       final selection of the successful vendor.

       Contract Provisions
       A contract will be provided and approved promptly after the award.                 Some key
       provisions of the contract include:

              Term. The contract will have an initial term of a specified period. The initial
               term may be extended by ADA.

              Personnel. Each party will designate and maintain a contract representative
               who will have the authority to bind such party in connection with the contract
               and will be responsible for overall management of such party's performance of
               its obligations under the contract. ADA has the right to require the removal of
               vendor personnel if it believes they are performing inadequately.             The
               contract also will restrict vendor from reassigning key personnel identified in
               the contract.     The contract also will include a provision that generally
               prohibits, during the term of the contract and for a specified period of time
               thereafter, either party from hiring the employees of the other party having
               responsibilities related to the contract, without the consent of the other party.

              Access to ADA facilities and personnel.              In addition to any other
               obligations specifically identified in the contract, ADA’s responsibilities with
               regard to the successful completion of the engagement will be delineated. For
               example, the winning respondent will need access to ADA facilities and to key
               personnel.

              Acceptance. The contract will set out the procedures and criteria for ADA’s
               user acceptance when the project has been completed.

              Compliance with ADA Policies.        The contract will set out that the
               respondent must comply with ADA’s ethics and business policies.



Confidential RFP                                                                   Page 11 of 42
The Atlanta Development Authority                                           Financial Software System
Atlanta, Georgia                                                                 Request for Proposal
__________________________________________________________________________________________________

              Warranties. The contract will set forth certain warranties to be made by the
               vendor relating to the solution such as warranties to the effect that: (a) for a
               specified period of time the software/hardware will meet the applicable
               technical specifications; and (b) solution does not infringe or constitute an
               infringement or misappropriation of any third party proprietary rights.

               The vendor will be required to provide post-implementation warranty
               protection for a specified period of time following acceptance of the solution.
               Such protection shall be sufficient to remedy errors, malfunctions or other
               deficiencies relating to the software/hardware.

              Payment Terms and Provisions. The contract will set forth the applicable
               payment provisions. ADA does not allow pre-payments. The amounts
               invoiced will be due and payable 30 days following receipt of the invoice.

              Default, Termination. Either party will be able to terminate the contract
               upon the material, uncured breach by the other party of its obligations under
               the contract. The cure period will be 30 days. Termination also may occur in
               the event of a party's bankruptcy or insolvency. ADA shall have the right to
               terminate the contract early, for convenience. In such event, ADA will pay for
               products accepted and services performed in accordance with the contract
               through the effective date of termination.

              Indemnities. The contract will include indemnities for each party for the
               death of, or bodily injury to, any person (including any employee of either
               party) and for damages to any third party’s tangible personal or real property
               arising from the negligence or willful tortuous misconduct of the indemnitor.
               In addition, the contract shall provide for the vendor to indemnify against
               infringement or misappropriation of third party intellectual property rights.
               The vendor shall indemnify ADA against any claims arising from the vendor’s
               breach of privacy laws and confidentiality obligations relating to information
               related to ADA customers.

              Liability. Each party’s liability relating to its provision of services under the
               contract will be limited to direct damages. Certain other types of damages,
               including incidental, consequential, punitive and special damages, will be
               specifically excluded.

              Media Releases. All media releases, public announcements and public
               disclosures regarding the contract must be approved in advance, in writing,
               by ADA.

              RFP Response. It is the intent of ADA to incorporate the response as well
               as any other supplemental material provided as part of this RFP response
               into the final contract with the respondent.




Confidential RFP                                                                   Page 12 of 42
The Atlanta Development Authority                                           Financial Software System
Atlanta, Georgia                                                                 Request for Proposal
__________________________________________________________________________________________________

              Responder Preferences. Where possible, ADA gives priority to suppliers
               based in the City of Atlanta, minority-owned businesses, small businesses
               and businesses owned by women.

       Responsibilities as Independent Contractor
       Any personnel provided by respondent shall be considered to be personnel or
       agents of the respondent. ADA reserves the right to demand the removal and
       potential replacement of any one or group of individuals provided by respondent
       to work on the project.

       If the respondent’s organization intends to utilize a third party organization to
       perform any of the tasks associated with any aspect of the proposal, this intent
       must be disclosed as part of the proposal. For example, if it is the respondent’s
       intent to have an organization other than it perform implementation and project
       management services as part of the proposed engagement, this must be indicated
       as part of the proposal. In addition, responsibility for any items or activities
       provided by any subcontracting or third party entity must be assumed by the
       respondent’s organization. For purposes of this engagement, ADA intends to
       contract exclusively with the respondent’s organization for the support functions
       required to insure a successful implementation. This means that the respondent’s
       organization will be the sole contact concerning contractual matters, invoicing and
       associated payments.

       Staffing
       As part of this engagement, it is assumed that the respondent’s organization will
       assign project personnel that possess the necessary skills to make significant
       contributions to the completion of the project. Which personnel are assigned to
       the project shall be completely at the discretion of your organization. However,
       ADA reserves the right to require the respondent to remove and possibly replace
       personnel who are not meeting expectations or who do not interact in a positive
       manner with other project personnel.

       Insurance
       In order to provide services to ADA, your organization must maintain the following
       insurance:

              Worker’s Compensation and Employer’s Liability Insurance in
               accordance with the applicable laws of the state of Georgia or in accordance
               with the applicable laws of the state in which the contractor is obligated to
               pay compensation to employees engaged in the performance of the work.
               The policy limit under the Employer’s Liability Insurance section shall not be
               less than one million dollars ($1,000,000) for any one accident.

              Commercial General Liability Insurance covering the work, the
               performance of the work and everything incidental thereto, with limits of
               not less than one million dollars ($1,000,000) per occurrence combined
               single limit, or in whatever higher amounts as may be required by ADA.

Confidential RFP                                                                   Page 13 of 42
The Atlanta Development Authority                                           Financial Software System
Atlanta, Georgia                                                                 Request for Proposal
__________________________________________________________________________________________________



               The commercial liability policy shall be endorsed to cover:

                  Contractual liability assumed by the contractor under the indemnity
                   agreement set forth below. If any of the work is sub-contracted,
                   independent contractor’s liability providing coverage in connection with
                   such portion of the work, which may be sub-contracted, broad form
                   property damage liability, and personal injury liability.

                  Automobile Liability and Property Damage Insurance, including coverage
                   on owned, hired, and non-owned automobiles and other vehicles, if used
                   in connection with the performance of the work, with bodily injury and
                   property damage limits of not less than one million dollars ($1,000,000)
                   per occurrence combined single limit.

       Equipment
       As part of this proposal, the respondent will be required to submit a quote for a
       defined hardware, operating system, and infrastructure environment as well as for
       the software under all combinations of ADA ownership including:

              ADA owns the hardware and software and enters into a co-location
               agreement
              ADA owns the software licenses but the system is hosted by a third party
              ADA outsources the entire system (for example, Software as a Service or
               SaaS)

       Ownership of Data; Rights to Obtain and Recover Data
       ADA retains the rights to all of its financial and business data and the ability to
       obtain the data, to obtain a copy of the data and to recover the data.

       Confidentiality
       Unless required by the action of a court of law, the respondent agrees that all
       material which has and will be disclosed regarding ADA, its customers, products,
       finances, marketing programs and the like are the confidential and proprietary
       information of ADA.          As such, the respondent agrees to maintain the
       confidentiality of this information.




Confidential RFP                                                                   Page 14 of 42
The Atlanta Development Authority                                           Financial Software System
Atlanta, Georgia                                                                 Request for Proposal
__________________________________________________________________________________________________


PART III: APPENDIX A--RFP INFORMATION

Each respondent’s RFP response will include business, technical, services, and pricing
information that will help ADA select the respondent offering a solution that best meets
the requirements and the needs of ADA. Responders will be allowed to propose an
alternative approach to any requirement specified in this RFP if the vendor believes that
functionality more closely matches the requirements, or when significant savings or
benefits may result for ADA.

The proposal must include all of the required information requested below following the
outline designated:

       1)     Proposal Letter
       2)     Cover Page
       3)     Company Overview
       4)     Company Financials
       5)     Executive Summary
       6)     Financial System Solution
       7)     Implementation Services
       8)     Project Management
       9)     Project Deliverables
       10)    Project Staffing and Other Resources
       11)    Pricing and Costs
       12)    Pricing and Costs Summary
       13)    Terms
       14)    Project References

The response requirement details are outlined below:


1 PROPOSAL LETTER

The response to this RFP shall include a transmittal letter signed by a representative of
the respondent authorized to make such an offer.


2 COVER PAGE

The first page of the RFP will be a cover page containing the name, address and phone
number of the responding company submitting it, the date of submission, and the name
of the representative authorized to make the offer.


3 COMPANY OVERVIEW

   a) Provide the official company name, address, main telephone number, and main
      fax number.
   b) List the company executives’ names, associated titles, associated addresses,
      associated direct telephone numbers, associated direct fax numbers, and
      associated direct email addresses.

Confidential RFP                                                                   Page 15 of 42
The Atlanta Development Authority                                           Financial Software System
Atlanta, Georgia                                                                 Request for Proposal
__________________________________________________________________________________________________

   c) Provide the RFP contact person’s name, title, address, direct telephone number,
      direct fax number, and direct email address.
   d) List key company persons authorized to contractually bind the organization to a
      contract against this RFP, associated titles, addresses, direct telephone numbers,
      direct fax numbers, and direct email addresses.
   e) Provide information about the company history including the year established,
      number of employees, and annual revenue for past five years.
   f) Detail the experience with Microsoft including the number and types of Microsoft
      certifications and awards.
   g) Provide the financial project history including the number of financial software
      consultants, years implementing financial software, years implementing M/S
      Dynamics GP software, number of financial software implementation projects for
      past five years, and number of M/S Dynamics implementation projects for last five
      years.
   h) Disclose fully all your relationships with subcontractors and other related
      companies.
   i) Indicate whether your company is currently in litigation with any organization
      regarding fulfillment of contractual obligations, performance, or copyright and
      patent infringement.


4 COMPANY FINANCIALS

   a) List the net revenue for the company for each of the preceding five years.
   b) Delineate the revenue from software licenses, revenue from financial software
      licenses, revenue from M/S Dynamics GP implementations, revenue from financial
      software system implementation, and revenue from M/S Dynamics GP
      implementations.


5 EXECUTIVE SUMMARY

   a) Provide a high-level synopsis of your response to the RFP and the reasons that
      ADA should consider partnering with your organization.
   b) Summarize your solution.
   c) Identify the main features and benefits to ADA of your solution. Also include the
      factors that differentiate your proposed solution.


6 FINANCIAL SYSTEM SOLUTION

       SOFTWARE
   a) List the name of the recommended software, the software vendor, version
      designation, next anticipated update/upgrade, and length of future vendor product
      support.
   b) What factors differentiate this product from others offered by this vendor or other
      vendors?
   c) List the vendor’s planned enhancements to this product, if any.
   d) Describe the modules or functionality that you would install.


Confidential RFP                                                                   Page 16 of 42
The Atlanta Development Authority                                           Financial Software System
Atlanta, Georgia                                                                 Request for Proposal
__________________________________________________________________________________________________

   e) Delineate any customization that would be required for the software to meet
      ADA’s software requirements.
   f) List any special data connectors or interfaces that would have to be built to meet
      ADA’s requirements.
   g) List any add-on modules or additional software that would have to be incorporated
      into the financial software to meet ADA’s software requirements.
   h) Describe ownership and usage rights.
   i) Detail the licensing options.

       HARDWARE
   a) Describe the technical configuration that you recommend to house and run this
      software: Number of servers, kind of servers, memory required, disk space
      required, etc.
   b) Describe how you would segment the software on the servers: Where would each
      software component/module be loaded?
   c) List the operating system or middleware that you would recommend be loaded to
      the servers. Include the name, version number, and vendor.

       OWNERSHIP/OUTSOURCING OPTIONS
   a) What scenario would you recommend to ADA as the most appropriate: ADA
      ownership of both software and hardware or outsourcing one or both parts?
      Delineate the options and the reasons you would recommend one option over the
      others.
   b) List the organization that would host the hardware and/or software. Please
      include the company name, address, telephone number, fax number, contact
      person, title, address, direct telephone number, direct fax number, and direct
      email address.
   c) For each hosting company listed above, indicate their years in business, years
      hosting the equipment you recommend, years hosting this financial software.
   d) For each hosting company listed above, provide three customer references. For
      each reference listed, include the name of company, address of company, name
      and title of company’s project sponsor, project description, project size, project
      length, year initiated, year completed, and the number of your consultants
      assigned to project. Please indicate whether you were the contractor or sub-
      contractor.


7 IMPLEMENTATION SERVICES

The next section describes how the respondent would implement the solution at ADA
and should represent, at a high level, the approach and steps the respondent would take
to put the solution into production.

   a) Methodology: Outline the methodology           your organization embraces (for example,
      SDLC, Agile, etc.).
   b) Documentation: Describe the kind of            documentation available for the financial
      system you recommend, describe the              mode of delivery (for example, printed
      material, in-line, etc.), delineate if the     documentation and which portions of the


Confidential RFP                                                                   Page 17 of 42
The Atlanta Development Authority                                           Financial Software System
Atlanta, Georgia                                                                 Request for Proposal
__________________________________________________________________________________________________

        documentation can be updated to reflect information about the specific
        implementation at ADA.
   c)   Training: Describe your plan for transferring expertise about both the technical
        and end-user operation of the financial system; provide recommendations for
        training that would include the type of training to be provided, when the training
        should take place and who should be invited to attend.
   d)   Change Control Process: Describe your change control process, delineate how it
        would be implemented at ADA for this project to keep it within scope, within
        budget and on track.
   e)   Change Management: Describe your change management process, detail how it
        would be utilized at ADA during this implementation.
   f)   Support: Detail the type, availability, and person responsible for support during
        the implementation; detail the type, area responsible, contact methodology, and
        level of response for post-production support.
   g)   Testing: Describe your testing strategy for this implementation, when testing
        needs to be conducted, who will perform the tests, how will document test results,
        your process for ensuring that the appropriate persons review and approve the
        results.


8 PROJECT MANAGEMENT

The next section describes how the respondent would use project management to
oversee the implementation at ADA.         (NOTE: ADA will provide an internal project
manager who will be responsible for managing ADA’s responsibilities and tasks. Such
project manager will schedule ADA resources to provide for their availability at the
appropriate time for the duration of the project.)

   a) Project Manager: List the project manager’s name, title, address, direct telephone
      number, direct fax number, and direct email address.
   b) Overall Project Strategy: Describe your project strategy.
   c) Phases: Detail the phases associated with the implementation (for example,
      discovery, design, etc.) and the anticipated timetable for each.
   d) Milestones: List the project milestones and the anticipated date for each.
   e) Phase Gates: Describe your process for moving the project forward with the
      appropriate reviews, checks/balances and approvals; delineate your method for
      ensuring that problems and issues are resolved in a timely manner and that risks
      have mitigations.
   f) Responder Tasks: Detail, at a high level, the activities that would be undertaken
      by your resources during each project phase, the duration of each task, the
      resource from your company who would be involved in that task, and ADA
      resource required.
   g) ADA Tasks: Detail, at a high level, the activities that would be the responsibility
      of ADA for each phase, the duration of each task, the resource from your company
      who would be involved in that task, and ADA resource required.
   h) Schedule: Outline the anticipated schedule for this project. Include milestones
      and phase gates.
   i) Project Tools: Delineate the tools and process you would use for this project to
      track and manage project progress, task completion, schedule adherence, budget

Confidential RFP                                                                   Page 18 of 42
The Atlanta Development Authority                                           Financial Software System
Atlanta, Georgia                                                                 Request for Proposal
__________________________________________________________________________________________________

      management, resource availability, outside vendor management, ADA task
      coordination, action items, issues, risks, and status.
   j) Team and Management Communication: Describe the process and tools you use
      to keep the team and ADA/your organization informed about project progress,
      task completion, schedule adherence, budget management, resource availability,
      outside vendor management, ADA task coordination, action items, issues, risks,
      and status.
   k) Project Documentation: List the project tools that you would use to manage this
      project; describe how you document and where you store project information and
      tools related to team and management membership, project progress, task
      completion, schedule adherence, budget management, resource availability,
      outside vendor management, ADA task coordination, action items, issues, risks,
      and status.


9 PROJECT DELIVERABLES

The next section describes what documents and other items the respondent will deliver
to ADA during the course of the financial system implementation.

   a) Deliverables: Describe each deliverable (for example, scope document or training
      materials), provide a deliverable schedule, and the approval/acceptance process
      for each item.
   b) Deliverable Purpose:      Detail the purpose of each deliverable, the person
      responsible for the deliverable and the recipient(s) of each item.


10 PROJECT STAFFING AND OTHER RESOURCES

   a) Resources: Provide the name, title, address, direct telephone number, direct fax
      number, and direct email address for each person (consultant or management
      personnel) assigned to or associated with the successful completion of this
      project.
   b) Resume: Provide a resume for each resource listed above.
   c) Areas of Expertise: Describe the skills that the resource will use as a member of
      the project team for this project, number of year’s experience for each skill, and
      level of expertise (For example, SME, familiar with, etc.).
   d) Availability: Detail the % availability of each person assigned to or associated
      with this project (for example, assigned 10% to this implementation/available
      Mondays only, etc.) and whether the resource is local to Atlanta or out-of-area.
   e) Describe your bonding process and coverage level for each resource assigned to or
      associated with this project.
   f) Confirm that you have conducted a full background check on each project
      resource and that each person has no prior felony convictions or other issues that
      would prevent him/her from serving on the team.




Confidential RFP                                                                   Page 19 of 42
The Atlanta Development Authority                                           Financial Software System
Atlanta, Georgia                                                                 Request for Proposal
__________________________________________________________________________________________________

11 PRICING AND COSTS

The next section describes the pricing and costs associated with delivering the
respondent’s solution to ADA. Use the plan described in Section 6, Financial System
Solution to guide in the provision of accurate pricing quotes.

       List all the items to be purchased from the respondent including the item
       description, quantity, unit cost and total for each line item. Separate one-time
       items from recurring items, giving grand totals for each section. Include a
       description of the pricing model assumptions used, if doing so will further clarify
       the pricing logic.

       ADA would like to limit annual cost increases to a maximum of 3% each year for
       the next five years.

       SOFTWARE
   a) Financial System Software: Define the pricing for the financial system software,
      delineate the component pieces with associated prices that are bundled, list the
      financial system modules with associated prices that are to be purchased
      separately. (As ABI will be the only entity using the Project and Job Tracking
      component, please provide separately the price or estimated price for this module
      so that the cost can be assigned to ABI.)

       Provide the most aggressive and advantageous pricing structure for this software
       contingent upon what pricing is available (for example, site licensing, concurrent
       user, etc).

       In addition, include a guaranteed cost per user for any incremental user licenses
       which must be purchased in the future as a result of business growth. If there is
       any discount available on additional licenses as a result of purchasing these
       additional licenses in blocks of users (e.g., ten (10) user increments), this should
       also be stated.

   b) Additional Software: Identify additional software add-ons that are needed to
      complete the system with associated prices, the name of the software, and the
      vendor. Provide the most aggressive and advantageous pricing structure for this
      software contingent upon what pricing is available (for example, site licensing,
      concurrent user, etc).

       In addition, include a guaranteed cost per user for any incremental user licenses
       which must be purchased in the future as a result of business growth. If there is
       any discount available on additional licenses as a result of purchasing these
       additional licenses in blocks of users (e.g., ten user increments), this should also
       be stated.

   c) Customization: Detail the costs for any customizations that are recommended in
      Section 6. (As ABI will be the only entity using the Project and Job Tracking



Confidential RFP                                                                   Page 20 of 42
The Atlanta Development Authority                                           Financial Software System
Atlanta, Georgia                                                                 Request for Proposal
__________________________________________________________________________________________________

       component, please provide separately the price or estimated price for any
       customization to this module so that the cost can be assigned to ABI.)

       Please include here the costs associated with other products (integration tools,
       development tools, etc.) that are required in order to implement the solution.

   d) Interfaces: List the costs for any interface development proposed in Section 6
      required for the successful completion of this project.
   e) Maintenance Fees: Please indicate the annual maintenance fees (list for each of
      a,b,c, and d above) associated with the software solution recommended. (As ABI
      will be the only entity using the Project and Job Tracking component, please
      provide separately the price or estimated price for maintenance for this module so
      that the cost can be assigned to ABI.)
   f) Support Fees: Please indicate the costs associated with supporting the software
      solution you recommend. (As ABI will be the only entity using the Project and Job
      Tracking component, please provide separately the price or estimated price for
      support for this module so that the cost can be assigned to ABI.)
   g) Updates and Upgrades: Please indicate the fees, if any, associated with any
      updates or upgrades to the software (list for each of a,b,c, and d above). (As ABI
      will be the only entity using the Project and Job Tracking component, please
      provide separately the price or estimated price for updates or upgrades to this
      module so that the cost can be assigned to ABI.)

       HARDWARE
   a) Hardware: Define the pricing by component for the hardware recommended.

       If there is any discount available for ADA purchasing all of its hardware from one
       vendor, please describe.

   b) Operating System, Middleware: Identify the software that is required to run the
      hardware such as the operating system with associated prices, the name of the
      software, the vendor. Provide the most aggressive and advantageous pricing
      structure for this software contingent upon what pricing is available.
   c) Other Items: List any other items or services that need to be purchased to
      complete the infrastructure to run this software in the manner required by ADA
      (for example, router, rack, cards, etc).

       OWNERSHIP OPTIONS
   a) Costs by Scenario: Specify the itemized costs associated with the options (per
      your response in Section 6 above) available to ADA (ADA owns software and
      hardware, ADA outsources software, hardware or both). Provide the itemized cost
      by type of cost that will be incurred (for example, fees, maintenance, etc) by unit
      price (for example, fees by the month, transactions by the unit cost, etc).
   b) Other Costs by Scenario: List the costs, if any, for any other items or services
      that will be required in order to set up a hosting relationship.




Confidential RFP                                                                   Page 21 of 42
The Atlanta Development Authority                                           Financial Software System
Atlanta, Georgia                                                                 Request for Proposal
__________________________________________________________________________________________________

       CONSULTING AND OTHER RESOURCE COSTS
       Since ADA intends to utilize the selected respondent for consulting services,
       respondent and vendor project management and for customization/development
       needs, the costs associated with the implementation need to be delineated below.

   a) Consulting: Delineate the cost of providing consulting services to ADA to plan,
      design, install, test, and implement the solution you propose. List the name (Per
      your lists in Section 10 above, Project Staffing and Other Resources) of each
      resource you will assign to the project, provide his/her hourly rate, detail the
      estimated number of hours to be worked, and itemize any travel and other
      expenses that you estimate will be incurred for the duration of the project.
   b) Project Management: Delineate the cost of providing project management services
      to ADA to plan, design, install, test, and implement the solution you propose. List
      the name (Per your lists in Section 8 above, Project Management) of each PM
      resource you will assign to the project, provide his/her hourly rate, detail the
      estimated number of hours to be worked, and itemize any travel and other
      expenses that you estimate will be incurred for the duration of the project.
   c) Functional and Technical Specialists or SMEs: Delineate the cost of providing the
      services of functional or technical specialists to ADA to plan, design, install, test,
      and implement the solution you propose. List the name (Per your lists in Section
      10 above, Project Staffing and Other Resources) of each functional and technical
      specialist or SME, detail his/her area of expertise, provide his/her hourly rate,
      detail the estimated number of hours to be worked, and itemize any travel and
      other expenses that you estimate will be incurred for the duration of the project.
   d) Other Resources: Delineate the cost of providing any other resources to ADA to
      plan, design, install, test, and implement the solution you propose. List the type
      of resource required, provide the name (Per your lists in Section 10 above, Project
      Staffing and Other Resources), provide the cost or his/her hourly rate, detail the
      estimated number of hours to be worked, and itemize any travel and other
      expenses that you estimate will be incurred for the duration of the project.

   As ABI will be the only entity using the Project and Job Tracking component,
   please provide separately the cost of any resources specifically assigned to implement
   this module so that the cost can be assigned to ABI.

       OTHER COSTS
   a) Training: Define the costs associated with training (and not specified or included
      elsewhere) associated with the project for technical, functional and end-user staff.
   b) Documentation:        Delineate costs associated with documentation (and not
      delineated or included elsewhere) associated with the project.
   c) Change Management: Detail the costs associated with any change management
      activities (not detailed or included elsewhere).
   d) Support required during the Project: List the costs associated with any support
      required during the project (and not listed or included elsewhere).
   e) Post-Production Support and Call Center: Describe post-production support and
      call center costs by level of support provided, specify the unit costs, if applicable
      (for example, fees per month, charge by call, etc.).


Confidential RFP                                                                   Page 22 of 42
The Atlanta Development Authority                                           Financial Software System
Atlanta, Georgia                                                                 Request for Proposal
__________________________________________________________________________________________________

       As ABI will be the only entity using the Project and Job Tracking component,
       please provide separately any other costs associated with this module so that the
       cost can be assigned to ABI.


                      REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK




Confidential RFP                                                                   Page 23 of 42
The Atlanta Development Authority                                           Financial Software System
Atlanta, Georgia                                                                 Request for Proposal
__________________________________________________________________________________________________

12 PRICING AND COSTS SUMMARY

The next section asks the respondent to summarize, in tabular form, the pricing and
costs detailed above in Section 11, Pricing and Costs. Total the costs for each category
for each scenario and provide a grand total for the whole proposal for each scenario.

  ITEM                              ADA OWNS            ADA OWNS THE         ADA OUTSOURCES
                                    THE S/W, H/W        S/W BUT H/W          ENTIRE SYSTEM
                                                        HOSTED BY
                                                        THIRD PARTY
  Software:
   --Financial System
   --Project and Job
  Tracking Module
   --Additional Software
   --Customization
   --Interfaces
   --Maintenance
   --Support
   --Upgrades, Updates
  SOFTWARE TOTAL
  Hardware:
   --Hardware
   --O/S, Middleware
   --Other Items

  HARDWARE TOTAL
  Ownership, Outsourcing:
   --Additional Costs
   --Other Items, Svcs
  Additional Costs
  OWNERSHIP ADDITIONAL
  COSTS
  Consulting:
   --Consultants
   --PM
   --Experts and SMEs
   --Other Resources
  CONSULTING TOTAL
  Other Costs:
   --Training
   --Documentation
   --Change Mgmnt
   --Support
   --Post-Prod Support
  OTHER COSTS TOTAL
  GRAND TOTAL



Confidential RFP                                                                   Page 24 of 42
The Atlanta Development Authority                                           Financial Software System
Atlanta, Georgia                                                                 Request for Proposal
__________________________________________________________________________________________________



13 TERMS

   a) Describe the proposed fee schedule and terms. Indicate payment terms in regard
      to any available percentage discount for early payment. ADA’s standard payment
      term is net 30 days.
   b) Identify any differences between payment terms and conditions associated with
      software purchases compared to implementation services, hardware, and other
      services provided in your solution.
   c) Define the acceptance period during which ADA has the opportunity to exercise
      the software and receive a full refund on software payments made in the event
      that the software does not perform as specified.


14 PROJECT REFERENCES

   a) Provide three project references. Include the name of company, address of
      company, name and title of company’s project sponsor, project description,
      project size, project length, year initiated, year completed, and number of your
      consultants assigned to project. Were you the contractor or sub-contractor on the
      project?
   b) List a contact name, title, name of company, address, direct telephone number,
      direct email for each of the three references.




Confidential RFP                                                                   Page 25 of 42
The Atlanta Development Authority                                           Financial Software System
Atlanta, Georgia                                                                 Request for Proposal
__________________________________________________________________________________________________



PART IV: APPENDIX B--SOFTWARE REQUIREMENTS

In addition to all of the sections of Appendix A, the RFP response must include the table
grids below with your responses, coded by the response codes below, entered into the
“Response” column for each numbered line item.

The respondent may add additional information in the “Notes” column. The respondent
may also append additional items to the bottom of the table. Make sure the items that
are added are clearly identified.


 Response
 Codes       Explanation
 SUP         Supported as delivered "out-of-the-box"
 PSUP        Supported through an integrated partner solution
 PADD        Supported through add-on products offered by partners
             Supported via modifications (screen configurations, reports, GUI
 MOD
             tailoring, etc)
 3RD         Supported via a third party solution
 CST         Supported via customization (changes to source code)
 FUT         Will be supported in a future release
 NS          Not supported




   FUNCTIONALITY                                M/S DYNAMICS GP                 RESPONSE       NOTES
                                                MODULE NAME
 Integrated General Ledger
 Integrated Accounts Payable
 Integrated Accounts
 Receivable and Cash Receipts
 Integrated Financial Statement
 Reporting, Budgeting and
 Forecast Management
 Integrated Billing and Invoicing
 Integrated Project and Job
 Tracking (for ABI)
 Integrated Loan Pipeline
 Management
 Integrated Loans, Loan
 Processing (with amortization
 and depreciation capabilities),
 and Loan Compliance
 Integrated Report Writer




Confidential RFP                                                                           Page 26 of 42
The Atlanta Development Authority                                           Financial Software System
Atlanta, Georgia                                                                 Request for Proposal
__________________________________________________________________________________________________



    GENERAL LEDGER MANAGEMENT                                        RESPONSE            NOTES
    Chart of Accounts Structure
    1. Common chart of accounts applies to all
    organizational units.
    2. Accounts, cost centers and departments are user-
    defined. Chart of accounts and titles can have multiple
    entities, which can be consolidated. System can
    accommodate division of sub-ledger into smaller
    components for departments, cost centers, expense
    categories, projects, etc. Multiple level entity structures
    may be designed without hierarchy limitations.
    3. Current and prior year detail transactions and prior
    year balances for 5 years (current year plus preceding 5
    years) available on-line.
    4. Sub-accounts codes for defined attributes within
    account are available.
    5. Intercompany accounts are user-defined within the
    chart of accounts.
    6. Roll-up functionality for user-defined accounts, cost
    center and departments with user-defined accounting
    periods which could differ.
    7. Ability to clone new chart of accounts from existing
    chart of accounts.
    8. Multilevel hierarchy roll-ups as defined by the user.
    9. Descriptive fields can be added without
    programming.
    10. System can accommodate ad hoc journal entries,
    standard journal entries, and repetitive journal entries
    and JE auto reversals in the subsequent period.
    11. System can accommodate budget, actual, prior
    year’s history and forecast.
    12. Provides validity checks.

    Ledger Development and Management
    1. Manages disparate sets of books for each entity.
    2. Users may manage and update a set of books for
    each entity's ledger without impacting any of the
    others.
    3. Calculate and post expense items. Reporting
    structures allow allocating many accounts to many
    structures based on a predefined set of allocation
    models.
    4. Ability to run several monthly processing jobs at the
    same time.
    5. Run monthly statements and budgets at the same
    time.
    6. Ability to work on-line with financial systems while
    closing jobs are in process. All jobs must run in the
    background.



Confidential RFP                                                                   Page 27 of 42
The Atlanta Development Authority                                           Financial Software System
Atlanta, Georgia                                                                 Request for Proposal
__________________________________________________________________________________________________



    GENERAL LEDGER MANAGEMENT                                        RESPONSE            NOTES


    Journal Entry and Reporting
    1. Automatic cash account entries and maintenance by
    interfacing with partner banks.
    2. Interface with payroll provider for automatic updates
    of payments.
    3. Users can use short cuts to enter account number.
    4. Journal entries can be input online, containing user
    commentary and supporting pdf images.
    5. Multi-entity transactions create intercompany
    journal entries.
    6. Real time comparison of journal entries (individual
    or batch) for validation and balancing.
    7. Ability to upload M/S Excel spreadsheets to create
    journal entries.
    8. Sub-ledger journals have reference numbers and
    dates.
    9. Summarized report of journal entries from A/P
    system.
    10. Capability for point and click drill down for AP data,
    journal entries, and other GL input.
    11. Input journal vouchers online and verified
    immediately.
    12. Interface with third party databases to import and
    export transactions.
    13. Designate a journal voucher suspense account for
    the G/L to correct incorrect entries.
    14. Transaction completion triggers batch report
    updates.
    15. Real time posting allows direct transaction posting
    and saving the journal providing there are no errors.
    16. Upon transaction completion, issue batch control
    totals.
    17. Recurring journal entries are automatically posted
    by the G/L and used each accounting period.
    18. Post journal vouchers to the current period while the
    previous period remains open.
    19. Ability to make entries in current and prior period if
    prior period is not closed.
    20. Can produce and post entries in auxiliary end-of-
    year reporting month. This end-of-year reporting
    month is used for posting end-of-year audit
    adjustments.
    21. Accommodates new year before end-of-year closing.
    22. Expense accounts are automatically cleared during
    year-end close.
    23. Repeat year-end close multiple times for trial
    purposes.


Confidential RFP                                                                   Page 28 of 42
The Atlanta Development Authority                                           Financial Software System
Atlanta, Georgia                                                                 Request for Proposal
__________________________________________________________________________________________________



    GENERAL LEDGER MANAGEMENT                                        RESPONSE            NOTES
    24. Post to different accounts in several companies with
    same posting source.

    Controls for Ledgers
    1. Identify accounts that are inactive so that posts
    cannot be made.
    2. Creates a suspense account to hold transactions
    with errors, which can be processed later.
    3. Audit trails for each transaction with audit log and
    alerts.
    4. Audit trails for user access for the system with audit
    logs and alerts.
    5. User-assigned security rules restrict entry and query
    access to specific entities, accounts, or ranges of
    entities and accounts.




Confidential RFP                                                                   Page 29 of 42
The Atlanta Development Authority                                           Financial Software System
Atlanta, Georgia                                                                 Request for Proposal
__________________________________________________________________________________________________




   ACCOUNTS PAYABLE                                             RESPONSE              NOTES
   Policies and Procedures
   1. Data associated with business units according to
   organizational hierarchy.
   2. Different business segment views for supplier
   and payables information.
   3. Sets up A/P system with separate processing
   cycles for each company or account code.
   4. Approved vendor list for individual/all business
   entities.
   5. Fields for data input may be determined by the
   user.
   6. Alternate methods of data entry such as
   scanning .
   7. Multiple banks and bank accounts.
   8. Processes vendor payments via EFT with
   standard header information.
   9. Accommodates purchasing/bankcard interface to
   GL.

   Supplier Master Data
   1. Master Vendor file that can be maintained at the
   corporate level.
   2. 1099 or W2 vendor designation.
   3. Vendor history with most current invoices listed
   first.
   4. Contact fields for supplier (name, address,
   email, phone number) which is separate from
   remittance address.
   5. Standard contract terms and the ability to
   change across all instances, or by exception.
   6. Supplier's invoice or credit number for reference,
   including amount and date.
   7. Auto discount calculations based on entry of
   discount terms.
   8. Accumulate the discounts used by year by
   supplier.
   9. Automatic reminder/workflow for payment to
   take advantage of discounts.
   10. SBE/MBE/WBE/Local vendor designation.

   Invoice Process and Aging
   1. Algorithm to prevent duplicate payment of
   invoice number by vendor.
   2. Invoice payment can be set as immediate,
   manual, or automatic to meet contract terms, etc.
   3. No new vendors added at invoice entry.
   4. A/P aging report on outstanding items.
   5. A/P due-date aging.


Confidential RFP                                                                   Page 30 of 42
The Atlanta Development Authority                                           Financial Software System
Atlanta, Georgia                                                                 Request for Proposal
__________________________________________________________________________________________________


   ACCOUNTS PAYABLE                                             RESPONSE              NOTES

   6. Forecast periodic cash requirements (for
   example daily, weekly, etc) based on discount due
   dates and due dates of outstanding invoices in A/P.
   7. Allows entry of invoices for future periods with
   date validation criteria (prior, current, future
   periods).
   8. Distributes invoices to different accounts within
   separate companies or locations.
   9. "On hold" designation may be attributed to
   invoices in system.
   10. Scanned invoice images available online.
   11. Flexible invoice processing (e.g. one check from
   multiple invoices or multiple checks from a single
   invoice).
   12. Produce the (US) government 1099 and W2
   forms and track the payments.
   13. Link cost adjustment back to the original invoice
   and ensure adjustment is tied to check/payment of
   the original invoice.
   14. Audit report for any changes to the vendor
   master file--should show the information before the
   change, indicate what was changed, who changed
   it, and what the new information is.
   15. Send or route invoices to various departments
   for approval and produce a report by department on
   request that ages the invoices by invoice date or
   date sent to the department i.e. track the status of
   a document and to whom it has been sent.
   16. Payments can be made from multiple banks.
   17. An outsourcer can write/print A/P checks and
   this information can be updated and reconciled.

   Control of Payments
   1. Verification to prevent a vendor with an open PO
   or unpaid invoice from being deleted.
   2. Verification to prevent a vendor active in current
   year from being deleted.
   3. Negative amount can be added to an invoice
   (negative invoice line) to indicate, for example,
   trade discounts.
   4. Place holds on all or selected vendor invoices for
   a given vendor.

   Processing of Checks
   1. Funds can be drawn from multiple bank accounts
   based on security limitations.
   2. Checks can be written from multiple banks
   based on security limitations.


Confidential RFP                                                                   Page 31 of 42
The Atlanta Development Authority                                           Financial Software System
Atlanta, Georgia                                                                 Request for Proposal
__________________________________________________________________________________________________


   ACCOUNTS PAYABLE                                             RESPONSE              NOTES
   3. User-selected check formats include printed
   check and EFT formats configured by bank account
   and transaction.
   4. Check run can be recovered and initialized if
   there are printing problems.
   5. Reconciles checks and accounts that are
   manually input.
   6. Automatically reverses the disbursement entry
   when a check is voided.
   7. Uses void and replacement check numbers when
   bank activity is reconciled with account activity.
   8. Accommodate entry of employee expenses into
   outstanding A/P and payment via outsourced payroll
   processing (alternate of processing ACH payments
   to employees from A/P).
   9. Invoices are automatically returned to the
   system if a check is voided.
   10. Automatically reconciles the bank account with
   the accounts payable payment history.
   11. Creates a report on all issued checks, including
   manually entered and voided checks.
   12. Indicates checks requiring attachments prior to
   mailing.
   13. Prints all checks requiring attachments at the
   beginning of a check run.
   14. Supports automated check reconciliation from
   the bank.
   15. Monthly check registers by bank and bank
   account.
   16. Voids an invoice or check (no longer payable by
   the system); reverses original distributions; and
   adjust the outstanding check lists (while leaving a
   complete audit trail).
   17. Generates a manual check of an invoice already
   in the system as an open item waiting to be paid by
   a computer check--inputs a batch that will transfer
   the invoice from open item to paid status.
   18. Can print MICR information on blank check stock
   so that checks can be written on any of ADA’s
   accounts. The check information is entered into the
   system.

   Reporting
   1. Reports on payment hold details, including who
   placed the hold and when; and when the payment is
   to be released.
   2. Recurring payments schedule.
   3. Reports details of bank transactions and bank
   balances.


Confidential RFP                                                                   Page 32 of 42
The Atlanta Development Authority                                           Financial Software System
Atlanta, Georgia                                                                 Request for Proposal
__________________________________________________________________________________________________


   ACCOUNTS PAYABLE                                             RESPONSE              NOTES
   4. 1099 / W2 reporting and form printing.
   5. Lists information on vendor account balances
   and specific vendor line items.
   6. Age trial balance vendor listing.
   7. Shows cash balances and amount necessary to
   pay outstanding invoices, based on period selected
   (day, week, etc).
   8. Creation of ad hoc reports by user (for example
   vendor payment history report).
   9. Aged trial balance and vendor payment history
   (YTD).
   10. YTD purchase volume by vendor.
   11. Monthly check registers.




Confidential RFP                                                                   Page 33 of 42
The Atlanta Development Authority                                           Financial Software System
Atlanta, Georgia                                                                 Request for Proposal
__________________________________________________________________________________________________




    ACCOUNTS RECEIVABLE AND CASH RECEIPTS                        RESPONSE              NOTES
    Processing Requirements
    1. Accepts manual entry of invoices, cash receipts
    and adjustments with G/L accounts and effective
    dates.
    2. Identifies each transaction via reference number
    (such as batch number and line number) that is
    sequentially generated by the system.
    3. Special considerations are given to intercompany
    receivables to segregate from third party receivables
    and facilitate the balancing with the offsetting
    accounts payable in the related entity.
    4. Accommodate the need to segregate cash sales
    (e.g. as a specially coded receivable and cash
    receipt).
    5. Automatically balances the A/R master file and
    checks the total file balance against the accounts in
    the G/L master file.
    6. Cash receipts data can be loaded directly from
    check scanning software or from files generated by
    the bank representing checks and remittance data
    received into bank’s lockbox.
    7. The system produces a cashbook summarizing
    all entries to cash. The cashbook is fed directly
    from cash receipts and cash disbursements.
    8. Receivables can be identified as non-qualified in
    user-defined fields to segregate any receivables that
    are sold to third parties.

    Reporting Requirements
    1. Upon request, print a batch listing, showing
    every item in a particular batch.
    2. Produces an A/R journal that lists all activity
    posted to the A/R master file, and sorts report line
    items either by batch and line number or customer
    number.
    3. A/R aging reports – in summary or in detail, by
    customer and by invoice. This can be aged from
    either the invoice dates or invoice due dates.
    4. Balance forward system produces a period end
    A/R trial balance showing each account's open
    period balance, all posting activity, and closing
    balance.
    5. An accounts receivable exception report listing
    all accounts with credit balances.
    6. Creates a management summary or a key
    indicator report containing a summary of A/R
    activity, including DSO, bad debt ratio, and percent
    of current accounts.



Confidential RFP                                                                   Page 34 of 42
The Atlanta Development Authority                                           Financial Software System
Atlanta, Georgia                                                                 Request for Proposal
__________________________________________________________________________________________________


    ACCOUNTS RECEIVABLE AND CASH RECEIPTS                        RESPONSE              NOTES
    7. Tracks and reports the dollar-weighted average
    days to pay versus invoice due date, by customer.
    8. Forecast cash receipts based on the historical
    payment patterns of customer accounts.
    9. Produce a general ledger distribution by business
    unit, with invoice detail, whenever journals are
    forwarded to the general ledger.
    10. Produce customer statements showing detailed
    activity and net amount due for the period (Printed
    or PDF).
    11. Provide a complete listing of the customer
    master file, which shows each data element in every
    record.

    Interfacing Requirements
    1. Receive invoices and debit or credit memo
    transactions from the invoicing system.
    2. Automatically prepare general ledger journal
    entries by business unit, for cash receipts. (Total
    cash received is posted to the cash account as JE –
    with capability to view details of total cash received
    by customer).
    3. Automatically prepare general ledger journal
    entries by sales account for activity that occurs in
    the invoicing system.
    4. Automatically prepare general ledger journal
    entries by all discounts and deductions recognized
    through the cash receipts process. This will include
    the ability to record legal costs deducted via cash
    receipts entry.
    5. Automatically prepare general ledger journal
    entries by allowance for un-collectible accounts.
    6. Automatically prepare general ledger journal
    entries for inter-company accounts receivable and
    sales.
    7. Automatically prepare general ledger journal
    entries for customer deposits.
    8. Produce general ledger journals, to provide
    customer account and invoice level detail of entries
    posted to the general ledger in summary.
    9. Accepts automated clearing house transactions
    (EFT) notifications from the invoicing system sent to
    specific customers in lieu of invoices.




Confidential RFP                                                                   Page 35 of 42
The Atlanta Development Authority                                           Financial Software System
Atlanta, Georgia                                                                 Request for Proposal
__________________________________________________________________________________________________




    FINANCIAL STATEMENT REPORTING, BUDGETING                         RESPONSE            NOTES
    AND FORECAST MANAGEMENT
    1. Supports Budgeting and Forecasting by accounting
    entity with actual comparisons (monthly and YTD) to
    prior year, budget and forecast (Income statement,
    balance sheet and cash flow statement).
    2. Supports Forecast Overlay.
    3. Allows user driven forecasts of income statement,
    balance sheet and cash flow statement.
    4. System driven forecasts need to contain
    documentation of formulas. Any system driven
    forecasts should support the following:
            Moving Average Calculations
            Exponential Smoothing
            Regression Analysis

    5. Supports User Adjustments to System Generated
    Forecasts.
    6. Allows entry of budgets by general ledger account.
    7. Provides for the roll-up of budgets and forecasts in a
    manner similar to historical financial statements.




    BILLING AND INVOICING                                            RESPONSE            NOTES
    1. Customer priority ranking.
    2. Single window entry for invoicing.
    3. Assigns separate document and posting dates.
    4. Can customize invoice information through definable
    fields.
    5. Allows for cross-module inquiries.
    6. Keeps current information on the screen while
    allowing for inquiries across modules.
    7. Can search for invoices by type.
    8. Provides for repeating document creation and
    supports the custom design of invoices – directly or by
    using 3rd party document imaging software.
    9. Supports the electronic transmission of invoice PDF
    images via email to an email address resident in the
    customer master file.




Confidential RFP                                                                   Page 36 of 42
The Atlanta Development Authority                                           Financial Software System
Atlanta, Georgia                                                                 Request for Proposal
__________________________________________________________________________________________________




    PROJECT AND JOB TRACKING                                         RESPONSE            NOTES
    1. Can track unlimited contract and projects.
    2. Can track and control change orders by original
    budget or line item.
    3. Can automatically update costs when items are
    returned to vendors.
    4. Allocate costs by percentage, units or dollars.
    5. Tie landed costs (for example, freight, shipping, etc.)
    to the project or job.
    6. Automate invoicing to meet project-specific needs.
    7. Supports critical path analysis for projects.
    8. Can break down projects as defined by users (for
    example, phase or task).
    9. Supports a master calendar into which non-work
    periods can be entered and tracked.
    10. Automatically update project accounting, payables
    management, etc in real time.
    11. Supports a master table for rate and pay codes for a
    project’s resources.
    12. Supports entry of a master resource table for a
    project.
    13. Supports resource scheduling and individual resource
    time and expense reporting.
    14. Can track date, time, resource entering data with a
    complete audit trail.
    15. Allows addition of customer orders or releases to a
    project.
    16. Supports change order management.
    17. Can track revenue and customize account
    distributions, sub-accounts and cost categories.
    18. Can bulk transfer costs from one project or category
    to another and adjust fields such as billing rates, cost
    rates, etc with a complete audit trail.
    19. Tracks customer invoices and vendor payments to a
    given project.
    20. Supports flexible cost allocations.




    LOAN PIPELINE MANAGEMENT                                          RESPONSE            NOTES
    1. Provides for customer information entry.
    2. Allows for customer priority rankings.
    3. Provides ability to enter and track prospective
    customers.
    4. Provides several distinct pipelines.
    5. Provides for user definable fields for the entry of
    additional information.




Confidential RFP                                                                   Page 37 of 42
The Atlanta Development Authority                                           Financial Software System
Atlanta, Georgia                                                                 Request for Proposal
__________________________________________________________________________________________________




    LOANS, LOAN PROCESSING, AND LOAN                               RESPONSE            NOTES
    COMPLIANCE
    1. Ability to amortize loans.
    2. Ability to enter loan information by customer.
    3. Ability to enter multiple loans for the same
    customer.
    4. Ability to depreciate loans.
    5. Ability to enter one loan payment to be split among
    multiple loans.
    6. Ability to enter one payment to be split among
    multiple bank accounts.
    7. Ability to enter multiple payments for the same
    loan from different customers.
    8. Ability to enter loan periods up to 30 years.
    9. Ability to enter attorney’s fees for loans going to
    collection.
    10. Ability to track past due dates for loans.
    11. Ability to record, track, and report loan compliance
    information.
    12. Ability to “deactivate” loans that have been written
    off, yet keep them on line for up to 10 years. In case
    they resurrect, we should have the ability to reactivate
    them, make the appropriate JE’s and post payments.




Confidential RFP                                                                   Page 38 of 42
The Atlanta Development Authority                                           Financial Software System
Atlanta, Georgia                                                                 Request for Proposal
__________________________________________________________________________________________________




    REPORT WRITER                                                RESPONSE              NOTES
    Online Inquiry Reporting
    1. Web based report query tool.
    2. Integrated web based portal capability.
    3. Current period activity (monthly and year-to-
    date) and balance information should be available
    for the current and prior year’s information.
    4. Amount designated for a planned project, report
    available online.
    5. All financial reporting should include the
    capability to compare monthly and year-to-date
    actual to prior year, budget and forecast.
    6. Standard account inquiry that drills down to the
    source of the transaction in real time and extracts
    data.
    7. Query should include the capability for drill down
    from financial statement line items to general ledger
    accounts to detailed general ledger entries to entries
    to respective sub-ledgers.

    Report Writing Capabilities
    1. Report writing capability should include balance
    sheet, income statement and cash flow statement.
    2. The user should be able to create and maintain
    multiple formats of each of the above noted financial
    statements.
    3. The reporting capability should include current
    period activity (monthly and year-to-date) with
    comparisons to corresponding prior year’s results,
    budgeted amounts and forecasted amounts.
    4. The capabilities should include time-ordered
    comparisons of the historical financial statements
    over up to 12 periods.
    5. Reports can be exported to a tab delimited
    format or directly into MS Excel.
    6. Tracks and documents all maintenance
    transactions for each account.
    7. Report on exceptions (defined for process and
    transaction parameters).
    8. Lists chart of accounts (Printed and PDF).
    9. Reports can be presented at the consolidated
    level, individual entity level, account or sub-account
    level.
    10. Generates a report and audit trail of all accruals
    and reversals.
    11. Maintains a transaction's cross-reference code
    from its source through to its final posting on the
    G/L.


Confidential RFP                                                                   Page 39 of 42
The Atlanta Development Authority                                           Financial Software System
Atlanta, Georgia                                                                 Request for Proposal
__________________________________________________________________________________________________


    REPORT WRITER                                                RESPONSE              NOTES
    12. Reports profitability by entity.
    13. Can support user-defined fund accounting.
    14. Generates control reports of all accounting
    activity within different areas of the company.
    15. Generates reports on transactions and entries
    using account classes, account groups, or rolled-up
    accounts, or other user-specified groups.
    16. Reporting and customizable graphics including
    pie charts, histograms, and bar charts.
    17. Support multi-level consolidation of reporting
    entities.
    18. User reporting tool--including flexible report
    format, rounding options, calculation options, and
    variance analysis--can access underlying data
    contained in the general ledger database.
    19. Pre-built management reports with key statistics.
    20. Ability to import external data into reports.




    GENERAL RESPONDER INFORMATION                                   RESPONSE            NOTES
    1. Responder offers project management services.
    2. Responder offers software implementation services.
    3. Responder offers software implementation
    consulting services.
    4. Responder offers end-user training services.
    5. Responder offers technical training services.
    6. Responder offers on-line training.
    7. Responder can provide price breaks on software
    licensing.
    8. Responder can address hardware needs for
    software.
    9. Responder can provide hardware, O/S and other
    items required to run M/S Dynamics GP.
    10. Responder can address outsourcing models.
    11. Responder offers go live planning and management.
    12. Responder offers post production software support.
    13. Responder has implemented accounting software at
    customer sites.
    14. Responder is certified on M/S Dynamics GP.
    15. Responder has implemented M/S Dynamics GP at
    other customer sites.
    16. Responder can recommend M/S or other software
    that can be integrated with M/S Dynamics GP if M/S
    Dynamics GP does not satisfy the requirements of ADA
    (for example, for loan processing).




Confidential RFP                                                                   Page 40 of 42
The Atlanta Development Authority                                           Financial Software System
Atlanta, Georgia                                                                 Request for Proposal
__________________________________________________________________________________________________




    GENERAL SOFTWARE CHARACTERISTICS                               RESPONSE            NOTES
    1. Software has GUI interface.
    2. Software can support terminal server remote
    access.
    3. Software has web interface for viewing reports and
    for entering data.
    4. Software is Windows compliant.
    5. Software supports document or image attachments
    to individual fields or records.
    6. Software supports the graphical representation of
    data.
    7. Allows import and storage of external files (for
    example, xls, pdf, jpg, etc).
    8. Data from software can be exported to external
    files (for example, doc, docx, xls, etc).
    9. Can back-up software and archive historical data
    files.
    10. Software can integrate with M/S Excel, Word and
    Outlook.
    11. Provides for multi-level security by field, record,
    screen, etc.
    12. Provides for multi-level security for reports
    13. Menu structure tailored to individual user, group,
    department, etc.
    14. Provides audit trails for all transactions.
    15. Provides audit trails for configuration changes (for
    example, changing a user’s access permissions, etc).
    16. Allows secure remote access through Windows
    remote desktop.
    17. User defined fields are available.
    18. Comment fields are available.
    19. User defined function keys are available.
    20. Supports user screen layout changes.
    21. Allows for zooming to view data source tables
    during data entry or query.
    22. Allows drill down by field, record, document.
    23. Supports user-defined favorites for easy access to
    screens, tables, etc.
    24. Provides screen-level help.
    25. Provides field-level help.
    26. Help text is configurable by users.
    27. Provides access to FAQ’s.
    28. Allows fax as a print option.
    29. Allows email as a print option.
    30. Allows pdf file creation as a print option.
    31. Allows screen view as a print option for reports.
    32. Provides a GUI drag and drop interface for all
    entries.


Confidential RFP                                                                   Page 41 of 42

				
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