The Tender Document can be downloaded from the web site and in this case the cost of the Tender document Rs

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The Tender Document can be downloaded from the web site and in this case the cost of the Tender document Rs Powered By Docstoc
					TEN NO. AGM (MM-III) / TEN-45 / MOM ENTOS FOR RETIREES (2) / 2011-12              DATED 02/ 04 / 2011




                                                              BSNL

                             BHARAT SANCHAR NIGAM LIMITED
                                      (A Government of India Enterprise)

                 BANGALORE TELECOM DISTRICT, BANGALORE-560 001

       NO. GEN-BGTD/TEN-1/ MOMENTOS FOR RETIREE (2) /2010-11/ 4 DTD @ BG-1, THE 09/04/2010

                 TEN NO. AGM (MM-III) /LTD TEN-45/MOMENTOS FOR RETIREES (2)/ 2011-12
                                              DTD @ BG-1, THE    02/04/2011




                                  LIMITED TENDER DOCUMENT
                                             FOR
                                   MOMENTOS FOR RETIREES



                     ISSUED TO:
                      M/s.
                         ……………………………………………………..
                           …………………………………………………..…
                           ………………………………………………….…..
                           ………………………………………………………
                           ………………………………………………………

                     TENDERER SHOULD SUBMIT THE PRICE OFFER IN THE PRESCRIBED
                     PRICE BID ( ANNEXURE-II). INFORMATION GIVEN AT OTHER PLACES
                     WILL NOT BE CONSIDERED.

             The Tender Document can be downloaded from the web site and in this case the
             cost of the Tender document Rs. 575/- has to be submitted along with the Tender
             in the form of DD from a Scheduled Bank in favour of “BSNL, Bangalore
             Telecom District” Payable at Bangalore.




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TEN NO. AGM (MM-III) / TEN-45 / MOM ENTOS FOR RETIREES (2) / 2011-12               DATED 02/ 04 / 2011



                             BHARAT SANCHAR NIGAM LIMITED
                                                   (A GOVT. OF INDIA ENTERPRISE)
             O/o the AGM (MM-III), GENERAL SECTION, 1st Floor, OLD CTO BUILDING,
                                       Rajbhavan Road, Bangalore 560 001.

        No. AGM (MM_III) / LTD TEN-45/ MOMENTOS FOR RETIREES (2) /2011-12/ DATED            02 / 04/ 2011

                                   SUB : LIMITED TENDER FOR THE SUPPLY OF
                                           “MOMENTOS FOR RETIREES”

Principal General Manager BSNL, Bangalore Telecom District, Bangalore, invites WAX/TAPE
sealed tenders for preparing and supplying MOMENTOS FOR RETIREES in Bangalore Telecom
District, Bangalore. The interested bidders may place their tenders (covers completed in all respects)
in the tender box kept at the O/o the AGM (MM-III), BSNL, BGTD, 1st Floor, Old CTO Building,
Rajbhavan Road, Bangalore-1 by 14.00 hrs of 15/ 04 /2011 The tenders will be opened on the
same day at 15.00 hrs at the same venue and the interested bidders/ bidders representatives could
attend the bid opening.
                                     TERMS & CONDITIONS
(1)    Eligibility:
 i.    The Bidder should have Experience in supplying Mementos.
 ii.   The bidder should have their Local Office in Bangalore city limits.
iii.   The bidder should have valid registration certificate in respect of
       CST/VAT/KST copy of the same should be enclosed.

(2) Document Cost : Rs. 575/-.(Rupees Five Hundered and Five Seventy Five Only) The
    document can be obtained from O/o the AGM (MM-III), 1st Floor, Old CTO Building,
    Rajbhavan Road, Bangalore-1 by submitting DD for Rs.575/- (Rupees Five Hundered and Five
    Seventy Five Only)drawn from any Scheduled Bank in favour of “BSNL, Bnangalore Telecom
    District” and payable at Bangalore. The Tender Document can also be downloaded from our
    website www.bangaloretelecom.com and in this case the document cost as stated above should
    be submitted along with the tender.

(3) Bid Security: Rs.3,000/- (Three thousand only) has to be paid in the form of a Demand Draft obtained
       from a scheduled bank, drawn in favour of “BSNL, Bangalore Telecom Dist..,” payable at Bangalore.

(4) Bid Validity;
    (a) 150 Days from the date of Opening of the Bid.

       (b) In exceptional circumstances, the purchaser may request the consent of the bidder for an
       extension to the period of bid validity. The request and the response thereto shall be made in
       writing. The bid security provided under Clause 3 shall also be suitably extended. The bidder
       may refuse the request without forfeiting his bid security. A bidder accepting the request and
       granting extension will not be permitted to modify his bid.

(5) Schedule of requirement /Technical specification & price bid
   (a)The Schedule of Requirement, Technical Specification, shall be as per Annexure-I.

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TEN NO. AGM (MM-III) / TEN-45 / MOM ENTOS FOR RETIREES (2) / 2011-12        DATED 02/ 04 / 2011

      The rates are to be quoted as per the Price Bid Format given at Annexure –II and
      the rates quoted in other places will not be considered

(6) Increase /Decrease in Taxes:
    a) Prices charged by the Supplier for goods delivered and services performed under the contract
       shall not be higher than the prices quoted by the Supplier in his bid.
    b) Prices will be fixed at the time of issue of purchase order as per taxes and statutory duties
       applicable at that time.
    c) In case of reduction of taxes and other statutory duties during the scheduled delivery period,
       purchaser shall take the benefit of decrease in these taxes / duties for the supplies made
       from the date of enactment of revised duties / taxes. In case of increase in duties / taxes
       during the scheduled delivery period, the purchaser shall revise the prices as per new duties /
       taxes for the supplies, to be made during the remaining delivery period as per terms and
       conditions of the purchase order. Any increase in taxes and others statutory duties / levies
       after the expiry of scheduled delivery date shall be to the supplier account. However, benefit
       of any decrease in these taxes / duties shall be passed on to the purchaser by the supplier.

(7) How to submit the Bid : The Tender should be submitted in a WAX/TAPE sealed cover
     and should contain-
     i. Tender Document duly signed by the Bidder in all the pages.
    ii. Documentary proof for meeting the eligibility conditions,
   iii. The Price Bid (ANNEXURE-II) properly filled without omissions or Corrections.
        (Incase of any discrepancy in figures and words, the unit price in words will be
        considered for evaluation and in case of any discrepancy between the Unit price and
        the Total Price, then the Unit Price will prevail).
                   The tender (cover) should be addressed to AGM (MM-III), BSNL, BGTD, 1st
          Floor, Old CTO Building, Rajbhavan Road, Bangalore-1 clearly showing the name &
          address of the bidder also on the bottom left hand corner of the cover. The name of the
          Tender “LIMITED TENDER FOR THE SUPPLY OF MOMENTOS & THE DUE
          DATE 15/04/2011 also have to be clearly marked on the top portion of the cover. The
          tender (cover) should be placed in the tender box kept at the O/o the AGM (MM-III), BSNL,
          BGTD, 1st Floor, Old CTO Building, Rajbhavan Road, Bangalore-1 by 14.00 hrs of the due
          date. (The tenders will be opened at 15.00 hrs of the same day at the same venue and the
          interested bidders/ bidders’ duly authorised representatives could attend the bid opening).

(8) REJECTIONS OF BIDS / BIDDERS: THE BIDS/BIDDERS NOT SATISFYING/CONFORMING THE
    ABOVE CLAUSES WILL BE SUMMARILY REJECTED. THE BIDDERS WHOSE SAMPLES ARE
    NOT SATISFCTORY ALSO WILL BE REJECTED.
(9) Refund of Bid Security, Performance Security : The Bid Security of the unsuccessful Bidders
     will be returned within 10 days after the Bid validity period. The successful Bidder must submit
     another DD for Rs.4500/-(Rupees three thousand only) as performance security thus making the
     total performance security as Rs.7500/-along with Acceptance letter ( Annexure-III). The
     Security deposit / Performance Security will be returned after the expiry of contract /Tender
     without any interest after adjusting the dues if any.

      A proforma pre-receipt for the refund of Bid security to the unsuccessful Bidders is
      furnished as Annexure-VIII

(10) EVALUATION:
  (a) The Evaluation shall be done considering the lowest rate Quoted at Col- 12 of
       Price bid (Annexure-II) for the given Specification.


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  (b) If there is a discrepancy between the Unit Price and Total Price that is obtained by
         multiplying the Unit Price and Quantity, the unit price shall prevail and the total
         price shall be corrected by the purchaser. If there is a discrepancy between words
         and figures, the amount in words shall prevail. If the supplier does not accept the
         correction of the errors, his bid shall be rejected.

(11) Work Order & Delivery Period:
  a) Procurement against this Tender is for one year requirement and the terms and conditions shall
     be operative for a period of ONE year from the date of Advance Purchase Order.
  b) Supply / work Order will be placed by The AGM (WLF), BGTD, Bangalore once in a month
     and the quantity depending on number of employees getting retired during that month.
  c) Delivery should be made within 10 days from the date of Purchase Order. The supply has to be
     made to AGM (WLF)), 1st Floor, Telephone House, Rajbhavan Road Bangalore-560 001.
     Supply made beyond due date will not be accepted.
  d) If the supply received is not as per the required specification, entire supply will be rejected on
     the spot and no payment will be made for the rejected items.

(12) INCREASE / DECREASE IN QUANTITY
 a.       BSNL will have the right to increase or decrease up to 25% of the quantity of goods and
          services specified in the schedule of requirements without any change in the unit price or
          other terms and conditions at the time of award of contract or up to 50% of the additional
          quantities of goods and services contained in the running tender/contract can be ordered
          within a period of twelve months from the earliest date of acceptance of APO at the same
          rate or a rate negotiated (downwardly) with the existing venders considering the reasonability
          of rates based on prevailing market conditions and the impact of reduction in duties and taxes
          etc and supplies to be obtained within delivery period scheduled and fresh.

    b.     In exceptional situations where the requirement is of an emergent nature and it is
           necessary to ensure continued supplies from the existing vendors the purchaser
           reserves the right to place repeat order up to 100% of the quantities of goods and
           services contained in the running tender / contract within a period of 12 months
           from the earliest date of acceptance.
(13)      Payment Of Bills: The Bills are to be submitted to the AGM(WLF), Welfare Section,
          Telephone House, Bangalore-1 in Triplicate along with the Delivery Challan duly signed by
          the consignee for processing the payment and the payment will be made by the AO (Cash)
          HQ through cheque / ECS.

                                The Tender Document of – 12 - pages is issued by

                                                                       --SD--
                                                        Asst. General Manager(MM-III),
                                                      BSNL, BGTD, Old CTO Bldg, 1st Floor,
                                                      OLD CTO BUILDING, Rajbhavan Road,
                                                               Bangalore 560 001.
                                                         Tel Nos. 22862999, 22862777
                                                              Fax No. 22862828




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TEN NO. AGM (MM-III) / TEN-45 / MOM ENTOS FOR RETIREES (2) / 2011-12               DATED 02/ 04 / 2011




                                                               ANNEXURE-I
                                                                   AND
                                                              SPECIFICATION
             NAME OF




                                                                 SPECIFICATION
 SL.NO



              ITEM




                                                                                               QUANTITY




                                    1) Momento should be made of Crystal.
                                    2) 7 ½ inch height of crystal.
                                    3) Diamond shape on the top and BSNL Logo.
                                    4) Photo of the retired staff with names to be put
                                       on the crystal(Rectangular shaped tappered at ,
                                       the bottom).
                                    5) Base is made up of medium density fibre board
                                       of 2 inch x 2 inch (height & width) as per the
           MOMENTOS                    sample.
  1
         ( As per sample)           6) BSNL Logo which is put on the top of the                    300
                                       diamond shaped crystal as mentioned at Sl No. 3
                                    7) a) Wish you happy retired life ( on the
                                           rectangular shaped crystal)
                                        b) On base brass plate with matter as
                                                     BSNL

                                         BANGALORE TELECOM DISTRICT
                                             to be written.



Note: i) Sample Momento is available in the O/o AGM (MM-III), Ist Floor, Old CTO
         Building, Rajbhavan Road, Bangalore-560 001 for reference.

          ii) Work Order & Delivery period will be as per Clause-12 of Terms & Conditions.

          iii) The rate per Momento inclusive of all taxes for the above specification
               MUST not exceed Rs.500/- ( Rupees five hundred )




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           TEN NO. AGM (MM-III) / TEN-45 / MOM ENTOS FOR RETIREES (2) / 2011-12                                                                                                                                          DATED 02/ 04 / 2011



                                                                                                      ANNEXURE –II
                                                                                                       PRICE BID

           Note:                The rate per Momento (all taxes inclusive) MUST not exceed
                                    Rs.500/- (Rupees Five Hundred )




                                                                                                                                                                                                                           Cen-vatable taxes = (COL 9 - COL 10)
                                                                                                                         Any other taxes and charges excluding




                                                                                                                                                                                                                                                                  Total cost inclusive of all taxes
                                                                                                                                                                                                                                                                   except cen-vatable taxes for
                                                                                                                           octroi please specify details with


                                                                                                                                                                 Unit price all taxes Inclusive




                                                                                                                                                                                                                                                                                                      COL-12 = col -3 X col -11
                                                                                                                                                                                                  CEN- VATABLE TAXES




                                                                                                                                                                                                                                                                      the quantity at col -3.
                                                                % age and Amount




                                                                                                                                                                                                                                  Unit price exclusive of
                                                                                                       %age and amount
                                                                                   % age and Amount




                                                                                                                                                                     =COL (4+5+6+7+8)


                                                                                                                                                                                                    ( COL -5 + COL -7)
                                              BASIC Unit Rate
             ITEM DESCRIPTION




                                                                                                                                   % age and amount
                                                                   Excise duty




                                                                                                          Service tax
SL. NO.




                                                                                       Sales tax
                                   QUANTITY




1                        2             3             4                 5           6                   7                             8                                 9                            10                          11                                     12(a)                                    12(b)
                                                                                                                                                                                                                                                                       In                                        in
                                                                                                                                                                                                                                                                       fig                                      words




  1       MOMENTOS
            ( As per 300
            sample)




               The above offer is final and I/We here by under take to strictly abide by all terms and conditions
               set forth in the tender notice NoAGM (MM_III) / LTD -TEN-45/MOMENTOS FOR RETIREES(2) /
                2011-12 Dated at Bangalore-1, 02/04/2011.


                                                                                                                   ( SIGNATURE AND SEAL OF THE BIDDER)




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TEN NO. AGM (MM-III) / TEN-45 / MOM ENTOS FOR RETIREES (2) / 2011-12                              DATED 02/ 04 / 2011




                                                              ANNEXURE-III

                                                    ACCEPTANCE LETTER



                  To
                  Asst General Manager (MM_III)
                  BSNL, BGTD, Bangalore-560 001.

                                           SUB: CERTIFICATE OF ACCEPTANCE
                                           REF : Your APO No. ----------------------------- Dtd--------------


                                With reference to above, I am hereby submitting Performance
   Security of Rs. ----------/- (Rupees ---------------------------------------------------------
   only) By DD No. ----------- drawn on ----------------payable at Bangalore.


                                I hereby agree for acceptance of all the Terms and Conditions of
   the Tender No.AGM (MM_III) / TLD TEN-45 / MOMENTOS FOR RETIREES (2) / 2011-12/
  Dated 02/04/2011----------------------------------------------------------- and
   to carry out the orders of -------------------------- to the entire satisfaction of BGTD.




                     Date:        /         /                                              Signature
                                                                                          Name and Seal




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                                                              Annexure-IV

                                                              CERTIFICATE

    ( TO BE GIVEN IN CASE THE TENDER DOCUMENT IS DOWN LOADED FROM WEB )

          The downloaded tender document as published at the website (bangaloretelecom.com) has
been used for bidding in this tender. It is certified that no modification has been done to the contents
of the document.

Place :
Date :                                                              Signature of the bidder
                                                                    (Seal / Rubber stamp of the firm)




                                                              ANNEXURE-V

                                                NO RELATIVE CERTIFICATE

 “I…………………..s/o………………. r/o…………….. Hereby certify that none of

my relative(s) as defined in the tender document is/are employed in BSNL unit as per

details given in tender document. In case at any stage, it is found that the information

given by me is false/incorrect, BSNL shall have the absolute right to take any action

as deemed fit/without any prior intimation to me.”



Place :

Date :
                                                                        Signature of the bidder
                                                                   (Seal / Rubber stamp of the firm)




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TEN NO. AGM (MM-III) / TEN-45 / MOM ENTOS FOR RETIREES (2) / 2011-12                          DATED 02/ 04 / 2011

                                                         ANNEXURE-VI
                                                      TENDERER’S PROFILE
1.       General:
1.1      Name of the Tenderer / Firm ……………………………………………….
1.2      Address of the Tenderer /Firm:
             ……………………………………………………………………………………………
            ..………………………………………………………………………………………….
1.3      Tel. No. (with STD Code) (O) ……………….(Fax)…………….….(R)…………….……
1.4     Name & Capacity of the person who has signed the bid & submitting the tender document
         A) Proprietorship: Yes/No ---------.
                i. .Name of the Proprietor of the firm: ------------------------------------
                ii. Whether the Proprietor of the firm signed in the bid document. Yes/No ------
                a. If yes, no Power of Attorney (POA) required.
                b. If no, name & capacity of the person who has signed the bid
                     ------------------------------------------------- ------------
                       (Power of Attorney with notary signature to be enclosed)
         B) Partnership: Yes/No ---------.
                i.     .Name of the Partners of the firm:        ------------------------------------
                                                                 ------------------------------------
                                                                 ------------------------------------
                ii.    Whether one of the Partner of the firm signed the bid document. Yes/No -------
                       a. If yes, name of the partner signed the bid -------------------------
                          (Power of Attorney with all Partners signature along with
                          notary signature required)
                       b. If no, name & capacity of the person who has signed the bid
                                   ------------------------------------------------- ------------
                          (Power of Attorney with all partners signature along with notary
                           signature & Partnership Deed to be enclosed)

          C) Private Limited: Yes/No -------

                  i.     Name of the Director of the Co.: ………………………………………………

                 ii. Whether the Director of the Co. signed in the bid document. Yes/No -------
                        a) If yes, name of the Director signed the bid ------------------------
                           (Power of Attorney not required)
                     b) If no, name & capacity of the person who has signed the bid.
                            ------------------------------------------------- ------------

                     Power of Attorney with notary signature, copy of Certificate of incorporation,


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TEN NO. AGM (MM-III) / TEN-45 / MOM ENTOS FOR RETIREES (2) / 2011-12             DATED 02/ 04 / 2011

                  Memorandum & Articles of Association to be enclosed.


  D) Public Limited: Yes/No -------


     (a) Name & capacity of the person ,who has signed the bid -----------------------------------------------------
          ----------------
          Power of Attorney with notary signature, copy of Certificate of incorporation,
          Memorandum & Articles of Association to be enclosed.
         (Please attach attested copies of above documents of your firm with the competent authority
         as required by business law. If it is not furnished, the bid will be liable to be rejected )


 1.5      License No. for running the business ( Copy to be Enclosed):

           ……………………………………

1.6      Tenderer’s bank,and its address and his current Account No. with Bank Code for ECS
         payment (A copy of cancelled cheque may be enclosed).
 1.7     Infrastructural capabilities: N/A

  1.8 Details of KST/ CST /VAT/Service Tax: (Copies are required, to be enclosed along with
         the tender document)
     1. PAN Number: Copy enclosed - Yes/No -------

     2. CST/ KST/VAT/TIN Registration Certificate: Copy enclosed - Yes/No ------

     3. Service Tax Registration Certificate: Copy enclosed - Yes/No -------

          I/We hereby declare that the information furnished above is true and correct.


     Place:
     Date:                                                              Signature of the bidder:
                                                                         Seal of the Co.




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TEN NO. AGM (MM-III) / TEN-45 / MOM ENTOS FOR RETIREES (2) / 2011-12                    DATED 02/ 04 / 2011




                                                              ANNEXURE-VII

                                                         MANDATE FORM



         -------------------------------------------------------------------- (Name of the company) represented
by Sri. ------------------------------------------------------------- (with designation like Proprietor, CEO,
MD etc.) hereby given our consent to credit the settlement amount in r/o Purchase Order No. ---------
------------------------------------ dated ------------------------- for supply of -----------------------------------
--------------------------------------------- to O/o P.G.M., BG TD, consignee ----------------------------------
--------------------------- paying authority --------------------------------------------------------by way of
Electronic Clearance system or by Electronic fund transfer (as the case may be) to our Bank account
No. -------------------------SB/CA, Bank branch ----------------------------------MICR No. -----------------
-------------- Bank’s Name ---------------------------------------------------------------------------- .

A copy of the cancelled / Photostat cheque leaf is enclosed.

        We hereby declare that the particulars given above are correct and complete. If the
transaction is delayed or not effected for reasons of incomplete or incorrect information, we would
not hold user institution responsible. We agree to discharge the responsibility expected of us as a
participant under the scheme.



Signature
(By Authorised Signatory)
With the Stamp and Seal of the Company

Date




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TEN NO. AGM (MM-III) / TEN-45 / MOM ENTOS FOR RETIREES (2) / 2011-12          DATED 02/ 04 / 2011




                                                       ANNEXURE – VIII

                                                          PRE- RECEIPT

Received with thanks from the Principal General Manager, Bangalore

Telecom District, Bangalore a sum of Rs…………/- (Rupees…………

…………………..…………………………………………………) towards the

refund of BID SECURITY paid against your office Tender Notice No.

. AGM (MM_III) / LTD-TEN-45 / MOMENTOS FOR RETIREES (2) / 2011-12

Dated 02 / 04 / 2011




                                                                         Seal / Rubber stamp of
                                                                          Firm with signature
  Firm’s name & address

---------------------------------------

---------------------------------------

---------------------------------------

---------------------------------------




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