Officer Descriptions

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					                    Baronial Officer Job Descriptions
Developed in Southron Gaard, 2005-2007, mildly updated (mainly URLs) in 2011.

If any of the URLs or email addresses in this document appear to be out of date, consult
the current listings or officers in Lochac Kingdom Regnum:
http://lochac.sca.org/lochac/regnum

Note: All officers should be aware of Kingdom Law (http://lochac.sca.org/laws ) and the
Lochac Procedures Manual (http://lochac.sca.org/seneschal/docs.htm#resources ) –
there are numerous other helpful resources available at the latter URL.
SENESCHAL

Role:
The Seneschal is the chief administrative officer of the Barony and is tasked with:
- serving as the principal mundane legal representative of the SCA within the Barony
- receiving reports from all other Officers on the status of their office
- making quarterly reports to Kingdom on the status of the Barony
- organizing and chairing monthly Council meetings
- seeing that minutes are taken and published to the populace
- coordinating and consulting with the Baron and Baroness of the running of the Barony
- overseeing the day to day running of the mundane side of the Barony i.e. That offices
  are filled, that events are happening, that we are complying with mundane, SCA,
  Kingdom law in our activities.
- moderating the Baronial mailing list.

Requires:
- current SCA membership
- being organized and able to organize others
- having regular access to email is essential
- as with most officers, term is typically two years: can be extended at the discretion of
  the Kingdom Seneschal

Workload:
The major workload is organizing the monthly council meetings, getting the minutes to
the mailing list and From the Tower Newsletter, and making sure that important notices
go out to the populace. Seeking, encouraging and supporting Baronial officers and
event Stewards, and conferring with the Baron and Baroness on their wishes regarding
the running of the Barony are also important. Two to ten emails per day, plus about
three hours work a month around council meetings and the council meetings
themselves.

Reporting Channel:
Seneschals report to the Kingdom Seneschal every quarter, with a compilation of
reports from the Baronial officers, via an on-line form, and verbally or by e-mail to the
Baron and Baroness as required. Regular attendance at council meetings and touching
base with officers is essential.

Resources:
The Lochac Procedures Manual which is essentially the seneschal’s handbook
http://lochac.sca.org/seneschal/docs.htm#resources
The above URL and Kingdom Seneschal’s web site in generalhas loads of resources for
seneschals including links to forms, documents and Kingdom Law. There is a College of
Seneschals mailing list for all seneschals in Lochac (low traffic, extremely helpful).
HERALD

Role:
Quite simply, your job is to coordinate the smooth running of heraldic activities in your
group. There are a few essentials.

Whenever your group runs an event, it's your job to make sure there's a
duty herald or two, and if there's a tourney, you need to organise a field herald or
several - which will often be the same people. If Royalty come visiting then you must be
prepared to run Their court, or find someone who can.

You shouldn't rely on the Seneschal, Steward or Autocrat to tell you a herald is needed.
You should keep your eye on the event calendar and ask what heraldic services they'll
need. This doesn't mean you have to do everything yourself - feel free to delegate. But it
does mean you have to make sure it gets done.

You should also make yourself available to offer advice on names, devices and badges
(“book” heraldry). If you don't know the answer to a question - and since you're probably
new to the office this is quite possible - then you should refer them to someone who
does know, such as the other group Heralds or the Crux Australis Principal Herald. You
will be the main overseer for Heraldic submissions originating from your group.

Requires:
- Current SCA membership
- Loud, clear speaking voice
- No fear of public speaking
- Organisation (so Courts run smoothly)
- Basic knowledge of Heraldry.

Workload:
Most work is done at events, running courts, making announcements etc. At large
events, you can be quite busy. Between events, most work is paperwork to do with
Heraldic submissions ~ 1-2 hours a week.

Reporting Channel:
Monthly reports are made to the Baronial Council. Quarterly reports are made
to the Crux Australis Herald.

Resources:
There are several online discussion lists, and you should be on the Lochac ones at
least. The web also has lots of good information about book and voice heraldry. There
are also many good books on Heraldry.
  Official society Herald site: http://www.sca.org/heraldry/
  Lochac Heraldry site (includes submission forms and forums):
    http://lochac.sca.org/herald/
REEVE

Role: Record the financial information of the Barony and report to Kingdom.

Requires:     Current SCA membership
              Basic accounting knowledge
              Clean credit record (so you can be a signatory on the cheque account)

Workload: Varies, most of the year, very little, but during and just after major events, the
workload will increase. Also regular attendance at and/or reporting to Council meeting.

Reporting Channel: Quarterly to Kingdom Exchequer and monthly to Council

Resources: Outgoing Reeve (for a while)
           Kingdom Exchequer
           SCA. Treasurer
           Exchequer website: http://lochac.sca.org/exchequer
           Lochac_Reeves mailing list

Note: an applicant for the position of Reeve in NZ must be approved by the SCA NZ
Committee, in addition to the normal officer appointment process.
MARSHAL

Role:
The Knight Marshal is responsible for coordinating all authorised combat forms within
the Barony (including Heavy fighting, Rapier, Combat and Target Archery, and
Equestrian though not all forms may be active at a given time, and any may be handled
through deputies). This includes coordinating and encouraging regular practices,
encouraging and teaching newcomers to each fighting form, helping with the creation
and marshalling of tournaments and war combat at events, assisting in the upkeep and
construction of equipment and encouraging others to become warranted marshals.

Requires:
A current SCA membership, and an enthusiasm for one or more of the combat forms
involved, though actual ability is optional. The Marshal should be familiar with the
relevant rule sets and Kingdom Officers, and possess an eye for potential safety issues
– one or more current Marshal authorisations is desirable. It is not required to store or
transport equipment required to run practices and tournaments but the Marshal should
be aware of the state and status of all Baronial Marshallate property, whether in storage
or out on loan. Reliable internet access is highly recommended for maintaining contact
with marshallate activities and events around the kingdom.

Workload:

Apart from filing reports, handling other Marshallate paperwork as required by the
Kingdom Earl Marshal and attending Baronial Council meetings (about 4 hours a month
in total), no specific part of the Knight Marshal’s workload is mandatory. But it is very
desirable that a Knight Marshal actively encourage and support relevant training
sessions and equipment workshops, as well as generally be available to stewards to act
as field marshal or marshal-in-charge at events where possible.

Reporting Channel:

The Knight Marshal is required to report to the Baronial Council monthly, and the
Kingdom Earl Marshal quarterly. Copies of these reports are sent to the Baronial
Seneschal and the Baron & Baroness.


Resources:
SCA Marshallate Web pages:
      http://www.sca.org/officers/marshal/
Kingdom of Lochac Combat Handbook (along with other marshallate info):
      http://lochac.sca.org/marshal/
The Lochac Marshallate mailing list:
      http://groups.yahoo.com/group/Lochac_Marshalls/?yguid=238341701
ARTS & SCIENCES OFFICER

Role:
The A&S Officer is tasked with encouraging the arts and sciences in the Barony through
classes, workshops, informal gatherings and competitions.

Requires:
Current SCA membership
Be warranted (2 years, 4 max under exceptional circumstances – this is handled by
your Kingdom officer when you take on the office)
Membership in the A&S officers email list, if you have email.

Workload:
Encourage and organize A&S workshops and competitions in the Barony. Get reports
from workshops and events in the Barony that hold an A&S competition (for quarterly
reporting purposes). Send quarterly reports to Kingdom A&S Minister. Run or organize
someone to run the Kingdom Arts and Sciences competitions if the Kingdom Coronation
or Crown Tourney is being held by the Barony and the Kingdom A&S Minister cannot
attend the event.

Reporting Channel:
The A&S Officer is required to report to the Kingdom A&S Minister quarterly. Copies of
these reports are sent to the Baronial Seneschal and the Baron & Baroness.

Resources:
The Lochac Arts & Sciences handbook, along with other pertinent materials, can be
found at: http://lochac.sca.org/artsandsciences/
There is a Lochac A&S officers email list.
The Kingdom A&S Minister is always there to help.
CHRONICLER

Role:
The Chronicler is the keeper of the newsletter of the Barony and is tasked with:
- preparing the newsletter each month
- making quarterly reports to Kingdom


Requires:
- advanced computer skills esp. in desktop publishing (MS Publisher and Acrobat esp.,
but different tools may be used to achieve the same result)
- current SCA membership
- being organized and able to organize others
- having regular access to email is essential
- as with most officers, term is typically two years: can be extended at the discretion of
the Kingdom officer

Workload:
Attending Council Meetings once a month, and publishing FTT once a month. Receive
and send emails regarding FTT. Approx 4-6 hrs a month including Council Meeting.

Reporting Channel:
Chronicler receives reports from the Webwright (a deputy position of the Chronicler) and
reports to the Kingdom Chronicler and Baronial Seneschal every quarter via by e-mail
(cc to the Baron and Baroness). Regular attendance at council meetings and touching
base with officers is essential.

Resources:
Chroniclers Mailing list
Website: http://lochac.sca.org/lochac/chronicler
A publishing policy document for SCA NZ has policy and guidelines for local
publications, print and electronic: http://sca.org.nz/publishingpolicy.php
CONSTABLE

Role:
Responsible for site and event safety, indemnities/waivers (in Australia -- generally not
required in New Zealand) and lost property.

Requires:
Current SCA membership
Preferably own transport, and the ability to remain on site later than most

Workload:
Principally at events: ensuring a site is inspected, safe and secure and advising
attendees on issues such as marking of tent ropes and other sensible precautionary
measures.

At the end of an event, gathering any lost property and publishing a list (including
updating the online copy). Bringing lost property to events or meetings where
appropriate, auctioning off or otherwise disposing of long-term unclaimed property.

By default, responsible for the Barony’s storage unit at the Canterbury Faire site, but a
deputy can be appointed for this as the event approaches.

Reporting Channel:
Baronial Constables are required to report to the Kingdom Constable every six months
or as otherwise requested.

Resources:
Subscribe to the Constables list via http://lochac.sca.org/constable
The current Constable’s Handbook is also linked from the above location.
CHATELAINE

Role:
The Chatelaine/Hospitaller is responsible for the encouragement and empowerment of
newcomers in the group. This involves both actively chatting to interested people at
musters and other public events, and fielding enquiries about the group from the
Southron Gaard website, from which the Chatelaine’s email is linked.

The Chatelaine is also responsible for the housing and administration of the Baronial
Hire Garb, though this may be delegated to a deputy. This involves loaning hire garb to
newcomers and encouraging them to acquire or make their own clothing.

Requires:
Current SCA membership
A sunny disposition, a positive outlook about the group, a willingness to chat to
strangers.

Workload:
Can be high immediately prior to an event, often with last-minute requests for hire garb.
This can be managed by posting reminders about hire garb cut-off dates to the SG lists.

The public workload involves being chatty and convivial to newcomers at events,
checking they are comfortable, finding out about their particular interests, giving them
leaftlets and/or introduction cards and introducing them to other members of the group,
etc. Note: it is recommended that the Chatelaine’s full contact details be on all leaftlets
handed out; this may mean hand-writing it in on pre-printed blanks.

At Musters the workload can be quite high and involve many repetitive discussions with
interested onlookers. One of the best ways to minimise the workload at musters is to
appoint three or four assistants on the day to help.

Reporting Channel:
The Chatelaine is a deputy to the Seneschal and reports to the Barony monthly at
Council and/or via a written report. Quarterly reports are made to the Kingdom
Hospitality Minister and cc-ed to the Seneschal and B&B.

Resources

Hospitaller webpage and mailing list: http://lochac.sca.org/hospitaller
Newcomers section on the Lochac site http://lochac.sca.org/lochac/groups/newcomers.html
and SCA.org site, also see links off the SG newcomers page:
http://sg.lochac.sca.org/newcomers.shtml
A publishing policy document for SCA NZ has good media-handling guidelines and
resources: http://sca.org.nz/publishingpolicy.php
QUARTERMASTER

Role:
Store and keep track of Baronial equipment

Workload:
Ensure clean and secure storage of the Baronial equipment. Maintain lines of
communication with event stewards/cooks regarding required equipment for events, and
arrange pick up/drop off. Maintain the Baronial Inventory, and check off returned
equipment. Report to Council regarding status of equipment, including loss, damage,
replacement or new equipment required.

Reporting Channel:
The quartermaster is a deputy to the Seneschal and reports to him/her as well as the
Council.

Requires:
Accessible, weatherproof and lockable storage space approximately the size of a
standard car. At present, the Barony has dbnated lockable storage at Showtime.

Resources:
The Baronial Inventory, online on the SG website (current version:
http://sg.lochac.sca.org/docs/Inventory2007.doc )
WEBWRIGHT

Role:
In charge of creating and updating Baronial Web pages and mail redirections and
keeping Baronial communications and information flowing smoothly.

Requires:
Capabilities in Website page creation, HTML, graphics manipulation, FTP and
associated site management, associated computer/email support and (most
importantly) a good sense for both accretion and rapid turnaround of useful information
– it’s the most important part of the job!

Workload:
Monthly updating of the Baronial Website and addition of new material as required,
especially for the calendar, so it is always as current as possible. Notifications to
sgannounce/sgdiscuss as required, and automatically picking up information from other
people’s notices or comments and adding to online calendar or to special pages.
Typically around three or four hours a month unless you embark on a major update or
expansion of some kind.

Active monitoring of local discussion and announcement lists is essential, other lists
(e.g. shambles@lochac.sca.org ) very desirable. Twice-annual checking/reporting of
page visit statistics and numbers subscribed to local email lists is desirable.

Advising and assisting Webwrights for St Kessog and Castelburn as required.

Reporting Channel:
Webwright is a deputy of the Seneschal so should provide a Web-related summary for
their quarterly report; Council attendance strongly encouraged to keep up-to-date with
proposed events for calendar.

Resources:
There is a Website maintenance document which holds the necessary information such
as site structure notes, links, email addresses, passwords etc. Passed on to each
Webwright along with the funny handshake. Keeping this document maintained is part
of the job, but don't ever put it online!

The Lochac Webministers mailing list: webministers@lochac.sca.org
http://lochac.sca.org/mailman/listinfo/webministers
Web page: http://lochac.sca.org/lochac/chronicler/webminister.html

A publishing policy document for SCA NZ has policy and guidelines for local
publications, print and electronic: http://sca.org.nz/publishingpolicy.php
Guidelines for those granted access to the SG Photo Gallery can be found at
http://sg.lochac.sca.org/admin/paperwork.shtml
CHIRUGEON

Requires: SCA Membership, Current first aid certificate, desire to help out.

Workload: Being responsible for first aid at events you wish to volunteer at, paperwork
for each event, and quarterly reports to kingdom.

Reporting Channel: Kingdom Chirugeon

Resources:

   -   Chirurgeonate emailing list (chirugeonate@lochac.sca.org )
   -   Lochac Chirugeonate website: http://lochac.sca.org/chirurgeon/
   -   http://www.chirurgeon.org/
   -   http://www.sca.org/officers/chirurgeon/welcome.html
   -   Chirurgeons handbook -
       http://www.sca.org/officers/chirurgeon/ChirurgeonsHandbook2004.pdf
   -   Local helpers
CAPTAIN OF ARCHERS

Role:
The archery captain is responsible for coordinating and running archery events and
activities within the Barony. This includes running weekly practices, encouraging and
teaching newcomers to archery, creating and marshalling archery shoots for events,
and assisting in the upkeep and construction of equipment. Note that this covers both
target and combat archery activities.

Requires:
A current SCA membership. An enthusiasm for archery, though actual ability in the
sport is optional. The Captain should be familiar with the relevant rules for SCA target
and combat archery participants, and possess an eye for potential safety issues – a
current Light Combat and/or Target Archery marshal authorization is desirable. He/she
should have the capability to store and transport the equipment required to run practices
and shoots at events. Reliable internet access is highly recommended, for maintaining
contact with archery-related activities and events around the kingdom.

Workload:

Baronial practices are weekly, and take up approximately 3 hours every Sunday
afternoon. Regular attendance at baronial council meetings is required. For important
events such as Canterbury Faire or Baronial Anniversary, the Captain will need to plan
and create appropriate shoots, and be in charge of running them at the event. Periodic
upkeep of Baronial equipment is required, as well as coordination of archery-related
A&S activities.

Reporting Channel:

The archery captain is a deputy to the baronial marshal, and submits reports through
him/her. The Kingdom deputy marshal for combat archery has also requested regular
updates on activities – archer@lochac.sca.org

Resources:
SCA rules for target archery:
      http://www.sca.org/officers/marshal/combat/archery/index.html
Lochac Archers website:
   http://lochac.sca.org/archers/
Kingdom of Lochac Combat Handbook (along with other marshallate info):
      http://lochac.sca.org/marshal/
The Lochac archers email list:
      http://lochac.sca.org/mailman/listinfo/archers
CAPTAIN of RAPIER

Role:

The Captain of Rapier/Rapier Marshal is responsible for coordinating and developing
Rapier combat within the Barony. This includes coordinating and encouraging regular
practices, encouraging and teaching newcomers, helping with the creation and
marshalling of tournaments, assisting in the upkeep and construction of equipment and
encouraging others to become warranted marshals.

Requires:

A current SCA membership, and an enthusiasm for Rapier, though actual ability is
optional. The Marshal should be familiar with the relevant rule sets and Kingdom
Officers, and possess an eye for potential safety issues – a current Marshal
authorisation is desirable. It is not required to store or transport equipment required to
run practices or tournaments but the Marshal should be aware of the state and status of
all Baronial Rapier property, whether in storage or out on loan. Reliable internet access
is highly recommended for maintaining contact with rapier and marshallate activities and
events around the kingdom.

Workload:

Apart from filing reports, handling other Rapier Marshal paperwork as required by the
Kingdom Rapier Marshal and attending Baronial Council meetings (about 4 hours a
month in total), no specific part of the Rapier Marshal’s workload is mandatory. But it is
very desirable that a Rapier Marshal actively encourage and support relevant training
sessions and equipment workshops, as well as generally be available to stewards to act
as field marshal or rapier marshal-in-charge at events where possible.

Reporting Channel:

The Rapier Marshal is required to report to the Baronial Council monthly, and the
Kingdom Rapier Marshal quarterly. Copies of these reports are sent to the Knight
Marshal, the Baronial Seneschal and the Baron & Baroness.

Resources:
SCA Marshallate Web pages:
  http://www.sca.org/officers/marshal/
Kingdom of Lochac Rapier web pages:
  http://lochac.sca.org/rapier
The Lochac Marshallate list:
   http://groups.yahoo.com/group/Lochac_Marshalls/?yguid=238341701
Lochac Fencers (Rapier) List:
   http://lochac.sca.org/mailman/listinfo/fencers
LISTS

Role:

The Lists officer is a deputy to the Knight Marshal and is responsible for coordinating
the running of lists at all fighting events (heavy and rapier tournaments, war, also boffer
tournaments if so inclined). This does not mean you would always be expected to do
the lists yourself, but you would be expected to perform the task or find a deputy to do
so, if asked in advance by an event steward or marshal-in-charge.

Because the Lists officer must sight fighter and marshal authorisation cards and handle
the associated paperwork, they are also usually asked to also handle SCA sign-ins or
indemnities at informal events at public venues (e.g. Musters) where those entering the
“controlled space” of the list-field are the only ones required to sign-in.

Requires:

A current SCA membership, and a willingness to learn how to handle different
tournament formats and style. The Lists officer should be familiar with the relevant rules
governing the checking of authorisations, whether established via an authorisation card
or a completed still-current copy of an authorisation form.

Workload:

Handling lists, filing reports, handling paperwork as required by the Kingdom Lists
Officer and attending Baronial Council meetings (about 2-4 hours a month in total).

Reporting Channel:

The Lists officer is required to report to the Baronial Council monthly, and the Kingdom
Lists Officer quarterly, with a copy to the Knight Marshal.

Resources:

SCA Marshallate Web pages:
  http://www.sca.org/officers/marshal/

Lists reporting page (for reporting tournament results):
  http://lochac.sca.org/lists/report.php3

Current tournament results:
 http://lochac.sca.org/lists/listkeeperreports.htm

There should be a Lists folder containing pre-prepared forms for running round robins
and other useful paperwork such as sign-in forms, spare authorisation forms etc.
BARON AND/OR BARONESS

Role:
Ceremonial heads of the Barony, and representatives of the King and Queen. Also
represent to Their Majesties the views of the populace on Kingdom issues.
The role is typically filled by a couple to help share the very substantial workload.
However, this is not a pre-requisite, nor need a couple be in a mundane relationship.

Requires:
Long-term view and strategic planning, strong sense of leadership and responsibility, an
approach which allows and encourages others to play to their strengths, openness to
new ideas and differing views, being ok with pomp and ceremony, wide range of
interests, excellent communication skills, current SCA membership, and stamina!

Workload:
Unlike all other officer positions, this role lasts as long as Their Majesties and the
incumbents desire, the average term in Lochac now being 3-4 years.

The main workload is attending as many events, practices and other meetings as
possible, holding Court where required, and all the off-site work and communication
which goes into making these activities go smoothly. You’ll need a reliable Court!

Frequent Council attendance and reporting is a given, as is liaising with the Seneschal
and sometimes other officers on a regular basis. Annual “state of the Barony” reports
are to be made to Their Majesties at July Coronation. This is a brief, informative verbal
report if you are present, and a written report as you and they see fit. Other reports may
be made at Their request, and letters of welcome and confirmation of fealty are required
at the start of each new reign. Other communications are common, particularly in
relation to Royal visits and/or Kingdom awards, as well as communication with the other
Landed Baronages.

Encouraging and handling award recommendations (both for local awards, and for
Kingdom ones) is important, as is tracking populace activity so you can make
meaningful decisions and/or comments about recommendations. It’s a good idea to
remind visiting Royals of Kingdom recommendations you may have received cc’s of, as
sometimes the information does not transfer from Crown to Crown as quickly as it
should, especially between Twelfth Night (new Royalty) and Canterbury Faire.

Reporting Channel:
Report to Council monthly, Their Majesties as above. Keep the Seneschal in the loop
about any important initiatives or difficulties.

Resources:
1. Your Seneschal and officers
2. Your Court (don’t overwork them!)
3. Your populace
4. The Lochac_Baronies email list linking all the Landed Baronages (you’ll be placed
   on this soon after your appointment is announced) -- it tends to be a very frank,
   friendly and helpful forum, fairly quiet
5. The incumbent Royals, but bear in mind that these change rapidly and often have a
   lot on their minds during their six-month terms - often a less-busy former Royal or
   B&B can provide the best advice on some issues
6. The Kingdom Seneschal, especially if you have questions concerning local
   governance or difficult issues

You can expect to get a very good briefing from the outgoing B&B, together with a
property list (see http://sg.lochac.sca.org/court.htm#items for a short list). You may also
get planning notes they might have accumulated -- particularly notes on populace
achievements. They’ll also direct you to other written or online resources, including
those at http://lochac.sca.org/baronage
TEMPLATE

Role:
Requires:
Workload:
Reporting Channel:
Resources:

				
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