DRAFT � FOR DISCUSSION PURPOSES ONLY

							                        YOUR Public Library Foundation
                     Document Retention Policy
                            Adopted December 15, 2005


In the interest of document management, we the Board of the YOUR Public
Library Foundation adopt the following document retention policy.


The following items shall be maintained by the Foundation IN PERPETUITY:

       Articles of Incorporation & related filings w/ state
       Tax Exemption Application, Letter, & related correspondence
       Forms 990 & related correspondence
       Board Minutes, By-Laws, & Policies
       EOY Financial Statement (or general ledger, if F/S not avail.)
       Forms W-2 (Employee Wage Stmt)


The following items shall be maintained for SEVEN YEARS:

       Deposit slips & related donor correspondence
       Paid invoices & cancelled checks
       Quarterly payroll tax returns & related correspondence
       General ledger detail (see above)
       Bank & brokerage (trust) statements
       Any other documents for which a policy has not been adopted


The following items shall be maintained for THREE YEARS:

       Interim (mid-year) financial statements & related information




file:\ Document Retention Policy.doc