ALDINE INDEPENDENT SCHOOL DISTRICT by 1UyoiN55

VIEWS: 5 PAGES: 34

									                                   ALDINE INDEPENDENT SCHOOL DISTRICT
                                     Dr. Wanda Bamberg, Superintendent of Schools

                                   Carlotta Nicholas, AISD Director of Purchasing
                                    BUILDINGS AND PROPERTIES DEPARTMENT
                                  14910 Aldine Westfield Road, Houston, Texas 77032-3011
                                            Phone 281-985-6265 Fax 281-449-4962
                                                   eroque@aldine.k12.tx.us
                                                 kbennett@aldine.k12.tx.us

Vendor Name                                                           Date: ___________

                                                   NOTICE TO BIDDERS

ALDINE Independent School District (AISD) is accepting sealed bids for the purchase of custodial supplies as specified in
this document. Prior to the bid opening, you may hand deliver your bid 7:30 am to 4:00 pm at the Office of the Executive
Director of Buildings and Properties, in the Maintenance Buildings, 14910 Aldine Westfield Road, Central Office,
Houston, Texas 77032-3011 or, you may mail it to the above address. Bids are acceptable until:

   July 10, 2012 @ 10:30 a.m.     for PURCHASE OF CUSTODIAL SUPPLIES BID # BLDG & PROP 0710-12A

Bids will be opened and submitting vendor’s names will be called out loud following the deadline for receiving the bids at
14910 Aldine Westfield Road, in its Administration Boardroom. If this bid is awarded, recaps will be available after the
school board meets. All questions pertaining to the bid procedure or specifications should be submitted in writing to Emitte
Roque or Kanesha Bennett, via email eroque@aldine.k12,tx.us and copy kbennett@aldine.k12.tx.us or call us at 281-985-
6265. Any bids received later than the specified time, whether delivered in person or mailed, shall be disqualified.


                        PLACE BIDS IN AN ENVELOPE, SEAL IT, AND PLAINLY MARK:


            SEALED BIDS FOR: Purchase of Custodial Supplies                     BID # BLDG & PROP 0710-12A
                                 ANNUAL CONTRACT FOR: Purchase of Custodial Supplies
                                  DO NOT OPEN UNTIL: July 10, 2012 @                  10:30 a.m.


The evaluation criteria specified herein will be used to determine which of the bids provide the best quality for AISD.
AISD reserves the right to request post-bid modifications, including best and final offers. Bids submitted that are not in
accordance with the terms and conditions of this bid will not be considered for evaluation or award. The district reserves
the right to require additional information from bidders and to conduct necessary investigations to determine services or
product reliability, bidder’s performance and to determine the accuracy of bidder’s information.
AISD also reserves the right to reject any or all bids, to waive any technicalities, and to accept the bid(s) that are determined
to be most advantageous to Aldine Independent School District. Recognizing that there are other important considerations
other than price, AISD may not necessarily award to the lowest bidder.


There are 33 pages to this bid numbered 1 through 33

Emitte Roque, AISD Executive Director, Building and Properties
Phone 281-985-6265
Fax 281-449-4962




                                                                                                                                1
                                                            SCOPE OF BID


It is the intention of Aldine Independent School District (AISD) to establish an annual contract with qualified vendors that
meet our terms, conditions, and specifications for the purchase of custodial supplies as specified herein, or equal. Using
the specified evaluation criteria, AISD personnel will decide which vendor’s services offers the best value for the District.
Estimated annual expenditures for these services in 2011-2012 were approximately $677,110.35 per year. This estimate,
however, should not be construed to be guarantee of either minimum or maximum quantities or dollar amounts to be
spent. AISD cannot guarantee the amount of equipment that will be needed.

Aldine ISD consists of 111 square miles in Northwest Harris County, Texas with 74 schools and 14 Administrative facilities
some within the city and some in the county which all have a frequent need for commercial lawn equipment.

If awarded, the contract will exist August 22, 2012 through August 30, 2013 with an option to renew for two additional years
if agreed in writing by both Aldine ISD and the contracted vendor. Unit pricing shall be guaranteed for this time. All prices
shall be subject to verification. Bids shall not exceed 3 years.


NOTE: The district will consider specific and detailed descriptions of firm qualification, references, stability of company,
warranty of work and availability to work after hours.

SUPPLIES & EQUIPMENT
All supplies will be delivered by the successful bidder to any location within Aldine I.S.D. All supplies are to be furnished by
the Bidder and must be according to all regulatory codes, standards and laws. If necessary, AISD reserves the right to reduce
the job size.

COVENANT AGAINST GRATUITIES
The bidder represents and certifies as part of its offer, that neither it nor any of its employees, representatives or agents, have
offered or given gratuities valued at $25.00 or more (in the form of entertainment gifts or otherwise), directly or indirectly to
any Aldine ISD director, officer, employee, or agent/consultant of the District with a view toward securing favorable
treatment in the awarding, amending, or making of any determination with respect to the performing of the contract.

APPLICABILITY- These conditions are applicable and form a part of the contract document in each service contract and a
part of the terms of each purchase order for items of equipment and/or service included in the specifications and bid forms
issued herewith.

BIDS SHALL BE SUBMITTED ON THESE FORMS- Bids must be submitted on the AISD bid form in the space
provided for pricing. If bidder does not fill in the blank with the bid price, it will be considered a “No Bid”. Do not attach
price sheets, price lists, or similar documentation for AISD to compute bid price. Bid prices and any alternate bid price must
appear on the AISD bid form. Deviations to any condition and/or specifications shall be conspicuously noted in writing by
the bidder and shall be included with the bid in the form of manufacturing product, specifications, and/or brochures.

ONLY SEALED BIDS ARE ACCEPTABLE. FAXED BIDS will not be accepted by AISD since the fax process does
not provide for the delivery of a sealed bid.

SERVICES, MERCHANDISE and/or WORK REQUIRED will be utilized on an ‘as needed” basis. The district
reserves the right to purchase additional quantities above that stated at the same unit price unless otherwise specified by the
bidder.

WARRANTY CONDITIONS for all supplies and/or equipment shall be considered manufacturer’s minimum standard
warranty unless otherwise agreed to in writing. Bidders shall be an authorized dealer, distributor or manufacturer for the
product.

THOSE WHO DO NOT SUBMIT A BID is requested to notify the Executive Director of Buildings and Properties in
the “NO BID NOTFICATION”. Failure to do so may result in their being deleted from our prospective bidder’s mail-out
list.



                                                                                                                                  2
EVALUATION OF BID takes into account the following considerations: pricing, quality of products/services, references
and past performances. It is not the policy of AISD to purchase on the basis of low bid alone.

DISCLOSURES: By signing this bid a vendor affirms that he/she has not given, offered to give, nor intends to give at any
time hereafter any economic opportunity, future employment, gift loan, gratuity, special discount, favor or service to a public
servant in connection with the bid submitted. Bidders shall disclose whether any of the school district’s board members or
administrative executives has any business or familiar relationships with bidders or bidder’s principal offices or employees.

BIDDER SHALL NOTE any and all relationships that might be a conflict of interest and include such information with
the bid.

BY SIGNING THIS BID a bidder affirms that to the best of his/her knowledge, the bid has been arrived at
independently, and is submitted without collusion with anyone to obtain information or gain any favoritism that would
anyway limit competition or give them an unfair advantage over other bidders in the award of this bid.

ALL CONTRACTS AND AGREEMENTS between merchants and Aldine Independent School District shall strictly
adhere to the statutes as set forth in the Uniform Commercial Code as last amended in 1995 by the American Law Institute
in the National Conference of Commissioners on Uniform State Laws. Reference: Uniform Commercial Code, Fourteenth
Edition, 1995 Official Text.

CONTRACTS FOR PURCHASE will be put into effect by means of a purchase order(s) upon authorized request
executed by the Department of Buildings and Properties after bid has been awarded.

        (a) Any additional agreements/contracts to be signed by AISD shall be included
            with the bid.
        (b) Prices for all goods and/or services shall be negotiated to a firm amount for the
            duration of this contract or as agreed to in terms of time frame.15.3 Tax Exemption: AISD is exempt for
            payment of taxes under Chapter 20, Title 122A, Revised Civil statutes of Texas, for the purpose of tangible
            personal property.

ASSIGNMENTS AND SUBCONTRACTING: Bidder understands that the contract may not be assigned, encumbered,
pledged, mortgaged, transferred or otherwise disposed of either in whole or in part without written consent from the
customer.

TERMINATION OF CONTRACT: It is understood that the district retains the option to terminate this agreement for
any reason at the end of the contract year without pecuniary risk or penalty or at any point during the contract term with
evidence of just cause. The district agrees that it will provide written notice of termination no later than (30) thirty-days prior
to the end of the contract year or for just cause. The termination will become effective and this agreement shall terminate
(30) thirty-days following written notification of intent.

CONFIDENTIAL INFORMATION OR TRADE SECRETS Government code, Article 252.049). If any of the
information is considered to be confidential or a trade secret belonging to the bidder and, if released would give advantage to
a competitor or bidder, that information should be filed with the bid in a separate envelope marked “CONFIDENTIAL-DO
NOT DUPLICATE WITHOUT PERMISSION”

VENDOR NON-PERFORMANCE: If at any time the vendor fails to fulfill or abide by the terms and conditions or
specifications of the contract, AISD reserves the right to:
        (a) Purchase on the open market and charge the vendor the difference between
            contract price and actual purchase price, or
        (b) Deduct such charges from existing invoices totals currently due or
        (c) Cancel within (30) thirty-days written notification of intent and remove the vendor from the active proposal
            file for a period of time not less than one (1) year.
        (d) Re-bid the service/product
        (e) Award to next lower responsible bidder, if accepted by same



                                                                                                                                 3
OTHER REQUIREMENTS: Any problems or discrepancies that are not covered by the above requirements should be
directed to the Executive Director of Buildings and Properties for a determination or clarification prior to any action taken
on said problem or discrepancy. If the contractor fails to make such request, no excuse will thereafter be entertained for
failure to carry out the work in a satisfactory manner. Documents or other commitments made by unauthorized personnel
are not legal and binding upon AISD and may result in a personal obligation for the individual making the procurement or
commitment.

SIMILAR CONTRACT: This bidder will not supersede any other contracts AISD either currently is using or may propose
in the future for specific and like kind items.

GUARANTEES: Guarantees, warranty, and replacement information must be submitted with your bid. Bidders shall
include a copy of the manufacturer’s standard warranty with the submitted bid.

DEVIATIONS: If you are submitting a bid other than the AISD referenced brand, you must write the alternate brand
name in the AISD deviations section – PAGE 21 - of this bid indicating the manufacturer, brand, model, etc. of article
offered. If no other information is given, we assume you are proposing “as specified”. However, Aldine Independent
School District reserves the right to accept or reject all or any part of any bid, waive minor technicalities and award the bid to
best serves the District.

INVOICES & PRICING: Aldine Independent School District’s Purchase Order(s) number must appear on all invoices.
Invoice discrepancies between the invoice and the district purchase orders will be corrected upon request.

VENUE TERMS: This contract shall be enforceable in Harris County, Texas, and if legal action is necessary, by either
party with respect to the enforcement of any and all of its terms and conditions, exclusive venue for any legal action shall lie
in Harris County, Texas.




                                                                                                                                   4
Vendor Name__________________________________________________


                                                   PROPOSAL FORM
                                                 CUSTODIAL SUPPLIES

It’s Aldine intent to obtain pricing on the following custodial supplies. A description, issue unit and annual quantity are
listed. Please provide a unit price for all items.


 1.0    BLOCKS DEODERANT,DOZEN, FRESH or Approved Equal
        For urinals maintenance
        Packaged: 12 DZ

        Brand, Item and Package Bid _______________________________________________

        Qty: 1,879 cases                                           Unit Price: $ ____________ /case


 2.0    BOTTLE PLASTIC W/O PUMP, 24-32 OZ. #10057-32NT/91609 or Approved Equal
        Plastic bottle for mixing and dispensing concentrated cleaning products.

        Brand, Item and Package Bid _______________________________________________

        Qty: 2,549 each                                            Unit Price: $ ___________ /each


 3.0    BOTTLE PUMP, SMALL FOR SOAP - A-5533 or Approved Equal
        A small plastic bottle for mixing and dispensing concentrated cleaning products (fits 24-32 oz bottle.)

        Brand, Item and Package Bid _______________________________________________

        Qty: each                                                  Unit Price: $ ___________ /each


 4.0    BROOM PUSH 24 BLK W/HANDLE #047474 & 070705 or Approved Equal
        Floor brush

        Brand, Item and Package Bid _______________________________________________

        Qty: 254 each                                              Unit Price: $ ___________ /each


 5.0    BROOM STRAW W/HANDLE, ZEPHYR 32018 7018 or Approved Equal
        Mixed fiber maid broom. 42” long, 7/8 diameter

        Brand, Item and Package Bid _______________________________________________

        Qty: 10,724 each                                           Unit Price: $ ___________ /each


 6.0    BRUSH COMMODE, DURALON SSS158 or Approved Equal
        Plastic handle brush for commode maintenance

        Brand, Item and Package Bid _______________________________________________

        Qty: 4,096 each                                            Unit Price: $ ___________ /each


                                                                                                                         5
Vendor Name__________________________________________________

                                               PROPOSAL FORM
                                          CUSTODIAL SUPPLIES (continued)


 7.0    BRUSH HAND SCRUB ZEPHYR 524080 or Approved Equal
        Plastic block 8 ½” chemical and water resistant

        Brand, Item and Package Bid _______________________________________________

        Qty: 132 each                                             Unit Price: $ ___________ /each

 8.0    BUCKET, 10 QUART- PLASTIC or Approved Equal (Sample Required)
        10½"d x 10¼"h, gray, rugged, injection molded bucket that resists acids, alkalis, paints, chemicals, and
        cleaning compounds. Shall have molded graduation for accurate measuring. Zinc-plated bail that resists
        rust and bending button like attachments to keep bails fixed. Bucket will have thick rim with supporting
        ribs and convenient pouring spout. Bucket will be smooth skin construction.
        Design Guide: Rubbermaid #2963 / Continental #8110
        Brand, Item and Package Bid _______________________________________________

        Qty: 504 each                                             Unit Price: $ ___________ /each

 9.0    BUCKET WRINGER or Approved Equal (Sample Required)
        For use with 26 quart mop bucket. 24 - 36 oz. Downward Pressure. Color: Yellow
        Design Guide: Rubbermaid Wavebreak #7575
        Brand, Item and Package Bid _______________________________________________
        Qty: 1,459each                                                                            Unit Price: $
                      /each

 10.0   SUNBELT SL-33 RESTORER SPRAY BUFF 12 GAL/CS- or Approved Equal
        Spray buff remove scuffs and scratches

        Brand, Item and Package Bid _______________________________________________

        Qty: 3,029 cases                                          Unit Price: $ ____________ /case


 11.0   CABINET TISSUE ROLL - JAMES RIVER # 759 or Approved Equal
        Dispensing mechanism holds two standard rolls. 5 ¾ diameter.

        Brand, Item and Package Bid _______________________________________________

        Qty: 240 each                                             Unit Price: $ ___________ /each


 12.0   CABINET TOWEL FOLDED - CONTINENTAL 990W or Approved Equal
        Multifold dispenser

        Brand, Item and Package Bid _______________________________________________

        Qty: 112 each                                             Unit Price: $ ___________ /each




                                                                                                                   6
Vendor Name__________________________________________________


                                                PROPOSAL FORM
                                           CUSTODIAL SUPPLIES (continued)


 13.0   CADDY BUG ROUND – BRUTE or Approved Equal
        Fits 32- and 44- gallon Brute Round Containers. Includes adjustable buckles and bottom strap. Elasticized
        pockets hold cleaning supplies. 20w x 20 ½ h
        Design Guide: Rubbermaid

        Brand, Item and Package Bid _______________________________________________

        Qty: 145 each                                              Unit Price: $ ___________ /each


 14.0   CARPET POWDER, REFRESH 101140 MORNING FRESH or Approved Equal
        Crystalline carpet deodorizer. Re-fresh absorbs odors and refreshes carpets, rugs, and upholstery, lightly
        sprinkle, wait a few minutes and vacuum. Approved Equal

        Brand, Item and Package Bid _______________________________________________

        Qty: 1,819 each                                            Unit Price: $ ___________ /each


 15.0   CARPET SHAMPOO EX-TRACT CARPET GLO, 6 GAL/CS or Approved Equal
        Carpet shampoo – controlled foaming cleaner and spot remover.

        Brand, Item and Package Bid _______________________________________________

        Qty: 170 cases                                             Unit Price: $ ____________ /case


 16.0   CLEANSER AJAX - #04275, 48/CASE or Approved Equal

        For restrooms and sinks

        Brand, Item and Package Bid _______________________________________________

        Qty: 2,844 cases                                           Unit Price: $ ____________ /case


 17.0   CLEAR CRETE SEAL or Approved Equal
        Sealant for concrete and terrazzo and other surfaces suitable for solvent based finishes.

        Brand, Item and Package Bid _______________________________________________

        Qty: 26 buckets                                            Unit Price: $ __________ /bucket


 18.0 CLOTHS, CHICOPEE WORKS WELL TOWELS, , 100/CS or Approved Equal
      Versatile multipurpose towel is suitable for all heavy-duty tasks. Durable tear-resistant rag replacement
      towel.

        Brand, Item and Package Bid _______________________________________________

        Qty: 1,371 cases                                           Unit Price: $ ____________ /case

                                                                                                                     7
Vendor Name__________________________________________________


                                               PROPOSAL FORM
                                          CUSTODIAL SUPPLIES (continued)


 19.0   DISPENSER FOR SEAT COVERS PROTECTO # 9247 or Approved Equal
        Toilet seat covers. White plastic holds 250 count packs of half-fold seat covers. 16w x 3 ¼ d x 11 ½ h.

        Brand, Item and Package Bid _______________________________________________

        Qty: 48 each                                              Unit Price: $ ___________ /each


 20.0 DOODLE BUG PAD, BROWN or Approved Equal
      Scrub and strip pad for jobs such as removing finish and wax build-up from baseboards and floor edges.
      Brown pad 4½" x 10".
      Packaged: 5 pads per box, 4 boxes per case.
      Design Guide: SSS #041 Brown

        Brand, Item and Package Bid _______________________________________________

        Qty: 290 boxes                                            Unit Price: $ ____________ /box


 21.0   DOODLE BUG PAD HOLDER or Approved Equal
        Threaded for handle attachment. Excluding handle. Plastic.
        Packaged: 1 per package.
        Design Guide: Impact #2000

        Brand, Item and Package Bid _______________________________________________

        Qty: 195 each                                             Unit Price: $ ___________ /each


 22.0 DUST PAN (BRAND WHITE) #6 or Approved Equal
      For heavy duty use. Strong one-piece construction with corrugated ribs. 20 gauge steel with baked enamel
      finish black.

        Brand, Item and Package Bid _______________________________________________

        Qty: 1,024 each                                           Unit Price: $ ___________ /each

 23.0 EXTENSION POLE FOR SQUEEGIE 12' (TELE POLE) or Approved Equal
      Strong, lightweight two section aluminum pole has 12-ft extension

        Brand, Item and Package Bid _______________________________________________

        Qty: 78 each                                              Unit Price: $ ___________ /each




                                                                                                                  8
Vendor Name__________________________________________________


                                                PROPOSAL FORM

                                        CUSTODIAL SUPPLIES (continued)

 24.0 FEATHER DUSTER, 28" HANDLE OSTRICH – ZEPHYR or Approved Equal
      28” overall length, 16” handle-stained, contoured wood handle with hang-up hole.

       Brand, Item and Package Bid _______________________________________________

       Qty: 323 each                                           Unit Price: $ ___________ /each


 25.0 FURNITURE POLISH LEMON OIL – GALLON (REFILL) or Approved Equal
      Lemon scented dries to a protective finish.

       Brand, Item and Package Bid _______________________________________________

       Qty: 167 cases                                          Unit Price: $ ____________ /case

 26.0 FURNITURE POLISH, LEMON OIL SPRAY, CHAMPION) or Approved Equal
      Spray wax on and wipe dirt off. 19 oz. 12 can per case.

       Brand, Item and Package Bid _______________________________________________

       Qty: 440 cases                                          Unit Price: $ ____________ /case

 27.0 GLOVES, LATEX, LIGHTLY POWDERED or Approved Equal
      Disposable latex examination gloves for handling bodily fluids. FDA approved for use as an examination
      glove and can be used in clean up of bodily fluids.
      Packaged: 100/box
      Design Guide: Pacific Oasis LTX

       27.1 Small

             Brand, Item and Package Bid __________________________________________
             Qty: 205 boxes                                    Unit Price: $ ____________ /box

       27.2 Medium

             Brand, Item and Package Bid __________________________________________
             Qty: 172 boxes                                    Unit Price: $ ____________ /box

       27.3 Large

             Brand, Item and Package Bid __________________________________________
             Qty: 355 boxes                                    Unit Price: $ ____________ /box

       27.4 X-Large

             Brand, Item and Package Bid __________________________________________

             Qty: 116 boxes                                    Unit Price: $ ____________ /box

                                                                                                               9
Vendor Name__________________________________________________

                                               PROPOSAL FORM
                                          CUSTODIAL SUPPLIES (continued)

 28.0 GLOVES, LATEX, POWDER-FREE or Approved Equal
      Disposable latex examination gloves for handling bodily fluids. FDA approved for use as an examination
      glove and can be used in clean up of bodily fluids.
      Packaged: 100/box
      Design Guide: Impact #8622

       28.1 Small

              Brand, Item and Package Bid __________________________________________
              Qty: 200 boxes                                       Unit Price: $ ____________ /box

       28.2 Medium

              Brand, Item and Package Bid __________________________________________
              Qty: 1,197 boxes                                     Unit Price: $ ____________ /box

       28.3 Large

              Brand, Item and Package Bid __________________________________________
              Qty: 300 boxes                                       Unit Price: $ ____________ /box

       28.4 X-Large

              Brand, Item and Package Bid __________________________________________
              Qty: 90 boxes                                        Unit Price: $ ____________ /box

 29.0 GLOVES, RUBBER or Approved Equal
      Chemical resistance to mild detergents, acids, solvents, alkalis, germicides and greases. Special features:
      flock lined latex, .020 thick, yellow color 12" long, embossed grip and contoured fit.
      Packaged: 12 pair per package. Each pair to be individually wrapped.
      Design Guide: Memphis Glove #5270, #5280, #5290, #5299

       29.1 Small

              Brand, Item and Package Bid __________________________________________
              Qty: 70 pairs                                        Unit Price: $ ____________ /pair

       29.2 Medium

              Brand, Item and Package Bid __________________________________________
              Qty: 309 pairs                                       Unit Price: $ ____________ /pair

       29.3 Large

              Brand, Item and Package Bid __________________________________________
              Qty: 100 pairs

                                                                   Unit Price: $ ____________ /pair


                                                                                                                    10
Vendor Name__________________________________________________


                                                PROPOSAL FORM
                                           CUSTODIAL SUPPLIES (continued)


 29.0   GLOVES, RUBBER or Approved Equal (continued)
        Chemical resistance to mild detergents, acids, solvents, alkalis, germicides and greases. Special features:
        flock lined latex, .020 thick, yellow color 12" long, embossed grip and contoured fit.
        Packaged: 12 pair per package. Each pair to be individually wrapped.
        Design Guide: Memphis Glove #5270, #5280, #5290, #5299


        29.4 X-Large
             Brand, Item and Package Bid __________________________________________
               Qty: 80 pairs                                        Unit Price: $ ____________ /pair

 30.0 GLOVES, VINYL, LIGHTLY POWDERED or Approved Equal
      Disposable vinyl examination gloves for handling bodily fluids. FDA approved for use as an examination
      glove and can be used in clean up of bodily fluids.
      Packaged: 100/box
      Design Guide: Memphis #5050

        30.1 Small

               Brand, Item and Package Bid __________________________________________
               Qty: 50 boxes                                        Unit Price: $ ____________ /box

        30.2 Medium

               Brand, Item and Package Bid __________________________________________
               Qty: 803 boxes                                       Unit Price: $ ____________ /box

        30.3 Large

               Brand, Item and Package Bid __________________________________________
               Qty: 328 boxes                                       Unit Price: $ ____________ /box

        30.4 X-Large

               Brand, Item and Package Bid __________________________________________
               Qty: 118 boxes                                       Unit Price: $ ____________ /box

 31.0 GLOVES, VINYL, POWDER-FREE or Approved Equal
      Disposable vinyl examination gloves for handling bodily fluids. FDA approved for use as an examination
      glove and can be used in clean up of bodily fluids.
      Packaged: 100/box
      Design Guide: Memphis Glove #5010

        31.1   Small

               Brand, Item and Package Bid __________________________________________
               Qty: 81 boxes                                        Unit Price: $ ____________ /box


                                                                                                                      11
Vendor Name__________________________________________________


                                              PROPOSAL FORM
                                         CUSTODIAL SUPPLIES (continued)

 31.0   GLOVES, VINYL, POWDER-FREE or Approved Equal (continued)
        Disposable vinyl examination gloves for handling bodily fluids. FDA approved for use as an examination
        glove and can be used in clean up of bodily fluids.
        Packaged: 100/box
        Design Guide: Memphis Glove #5010


        31.2 Medium

              Brand, Item and Package Bid __________________________________________
              Qty: 1,241 boxes                                  Unit Price: $ ____________ /box

        31.3 Large

              Brand, Item and Package Bid __________________________________________
              Qty: 586 boxes                                    Unit Price: $ ____________ /box

        31.4 X-Large

              Brand, Item and Package Bid __________________________________________
              Qty: 500 boxes                                    Unit Price: $ ____________ /box


 32.0 GREASE B GONE PINT 12/CS STATE CHEM. # 25040 or Approved Equal
      Multiple purpose degreaser and drain maintenance. Approved Equal

        Brand, Item and Package Bid _______________________________________________

        Qty: 130 cases                                          Unit Price: $ ____________ /case

 33.0 GUM AND TAR REMOVER or Approved Equal
      Packaged: Quart size, 12 quarts/case, 3 sprayers/case
      Design Guide: Arcot #9658

        Brand, Item and Package Bid _______________________________________________

        Qty: 0 quarts                                           Unit Price: $ __________ /quarts

 34.0 HANDLE THREADED END (FOR 800060, BROOM)MT1560 or Approved Equal
      Natural lacquered hardwood handle. Standard thread 15/16” diameter.

        Brand, Item and Package Bid _______________________________________________

        Qty: 63 each                                            Unit Price: $ ___________ /each

 35.0 HANDLE TAPERED END (FITS 80.0070, BROOM) or Approved Equal
      Lacquered wood handle. Precision cut tapered ends. 1 1/8” diameter.

        Brand, Item and Package Bid _______________________________________________

        Qty: 14 each                                            Unit Price: $ ___________ /each
                                                                                                                 12
Vendor Name__________________________________________________



                                              PROPOSAL FORM
                                         CUSTODIAL SUPPLIES (continued)


 36.0 HANDLE W/CLAMP (FOR ALL MOPS) 4961 or Approved Equal (Sample Required)
      Quick change handle – release bar easy loading. Metal head is double-riveted to lacquered wood handle.

        Brand, Item and Package Bid _______________________________________________

        Qty: 546 each                                           Unit Price: $ ___________ /each


 37.0 HANDLE, DUST MOP or Approved Equal
      Metal jaws hold mop head firmly in place. 15/16 dia x 60. Hardwood

        Brand, Item and Package Bid _______________________________________________

        Qty: 91 each                                            Unit Price: $ ___________ /each


 38.0 HEAVY DUTY SPRAYER or Approved Equal
      Comes with 42” hose with connector and clamp; in-tank anti-clog filter; brass spray handle with lock-on
      feature; brass fan tip nozzle; 18” industrial brass extension wand; and carrying strap.
      Design Guide: Chapen #2209

        Brand, Item and Package Bid _______________________________________________

        Qty: 9 each                                             Unit Price: $ __________/gallons

 39.0 LINER PLASTIC 250/CS 10ROLLS/CS 40'’x48" 17 MICRON or Approved Equal (Sample Required)
      Clear plastic 40 – 45 gallons capacity

        Brand, Item and Package Bid _______________________________________________

        Qty: 7,000 cases                                        Unit Price: $ ___________ /cases

 40.0 LINER PLASTIC 1000/CS 24'’x33" 6 MICRON or Approved Equal (Sample Required)
      Clear plastic 12 – 16 gallons capacity

        Brand, Item and Package Bid _______________________________________________

        Qty: 700 cases                                          Unit Price: $ ____________ /case

 41.0   LYSOL 19 OZ. or Approved Equal
        Disinfectant spray

        Brand, Item and Package Bid _______________________________________________

        Qty: 703 cans                                           Unit Price: $ ____________ /can




                                                                                                                13
Vendor Name__________________________________________________



                                            PROPOSAL FORM
                                       CUSTODIAL SUPPLIES (continued)
 42.0 MASKS, Dust 3M 8500 50/BX, 65308 or Approved Equal
      Nuisance Dust Mask provides relief and protection

       Brand, Item and Package Bid _______________________________________________

       Qty: 54 boxes                                          Unit Price: $ ____________ /box

 43.0 MOP FRAME, DUST, 24" or Approved Equal
      Sturdily constructed one-piece wire dust mop frame. Width 3" x Length 24". For use with clamp type
      swivel dust mop handle.
      Design Guide: Lagasse #UNS-1224

       Brand, Item and Package Bid _______________________________________________

       Qty: 42 each                                           Unit Price: $ ___________ /each

 44.0 MOP FRAME, DUST, 48" or Approved Equal
      Sturdily constructed one-piece wire dust mop frame. Width 3" x Length 48". For use with clamp type
      swivel dust mop handle.
      Design Guide: Lagasse #UNS-1248

       Brand, Item and Package Bid _______________________________________________

       Qty: 8 each                                            Unit Price: $ ___________ /each

 45.0 MOP WAX 24 OZ. E438(1924) or Approved Equal (Sample Required)
      Loop - End Rayon - white

       Brand, Item and Package Bid _______________________________________________

       Qty: 200 each                                          Unit Price: $ ___________ /each

 46.0 MOP WET 24 OZ.,E238(1824) or Approved Equal
      Cut-End Cotton - blue

       Brand, Item and Package Bid _______________________________________________

       Qty: 741 each                                          Unit Price: $ ___________ /each

 47.0 MOP, WAX, 16 OZ.,E436(1916) or Approved Equal (Sample Required)
      Loop-End Rayon - white

       Brand, Item and Package Bid _______________________________________________

       Qty: 297 each                                          Unit Price: $ ___________ /each




                                                                                                           14
Vendor Name__________________________________________________



                                                PROPOSAL FORM
                                           CUSTODIAL SUPPLIES (continued)

 48.0 MOP, WET, 16 OZ, E136(1816)#00925 or Approved Equal
      Cut-End-Cotton - white

        Brand, Item and Package Bid _______________________________________________

        Qty: 416 each                                               Unit Price: $ ___________ /each

 49.0 PAD 20" RED or Approved Equal
      For spray buffing floors
      Packaged: 5 pads per box.

        Brand, Item and Package Bid _______________________________________________

        Qty: 200 cases                                              Unit Price: $ ____________ /box

 50.0 PAD 20" STRIPPING or Approved Equal
      Wet stripping floors
      Packaged: 5 pads per box

        Brand, Item and Package Bid _______________________________________________

        Qty: 634 cases                                              Unit Price: $ ____________ /box

 51.0   PAD 20" WHITE or Approved Equal
        For polishing floors
        Packaged: 5 pads per box

        Brand, Item and Package Bid _______________________________________________

        Qty: 280 cases                                              Unit Price: $ ____________ /box


 52.0 CARPET SPOT REMOVER 24 OZ CAN 12/CS- or Approved Equal
      Carpet spot remover

        Brand, Item and Package Bid _______________________________________________

        Qty: 20 cases                                               Unit Price: $ ____________ /case


 53.0 PLAZA SEAL 5LB. BOX or Approved Equal
      Seal use for terrazzo, quarry, tile, brick, slate, unglazed ceramic and mexican tile. Exhibits exceptional gloss,
      leveling, and durability.

        Brand, Item and Package Bid _______________________________________________

        Qty: 10 boxes                                               Unit Price: $ ____________ /box


                                                                                                                          15
Vendor Name__________________________________________________



                                            PROPOSAL FORM
                                       CUSTODIAL SUPPLIES (continued)



 54.0 PLUNGER, DRAIN or Approved Equal
      Durable rubber 5” forced cup with 19” wooden handle.

       Brand, Item and Package Bid _______________________________________________

       Qty: 144 each                                         Unit Price: $ ___________ /each


 55.0 PUMICE STONE or Approved Equal
      Size: 5 ¾” x ¾” x ¼” (approx.); 12 each per package
      Design Guide: US Pumice JAN 12

       Brand, Item and Package Bid _______________________________________________

       Qty: 50 pkg.                                          Unit Price: $ ____________ /pkg


 56.0 RAGS 5 LB BOX or Approved Equal
      Miscellaneous cloths

       Brand, Item and Package Bid _______________________________________________

       Qty: 100 boxes                                        Unit Price: $ ____________ /box


 57.0 RECEPTACLE (LADIES ROOM) 2540 or Approved Equal
      Fiberglass waste basket – 7 Qt – 6 3/8w. x 8 7/8d. x 10 5/16h.

       Brand, Item and Package Bid _______________________________________________

       Qty: 72 each                                          Unit Price: $ ___________ /each


 58.0 RECEPTACLE 32 GAL. BRUTE RUBBERMAID or Approved Equal
      Crush-resistant, Built-in handles 22” dia. x 27 ¼h.

       Brand, Item and Package Bid _______________________________________________

       Qty: 70 each                                          Unit Price: $ ___________ /each


 59.0 RECEPTACLE (CLASSROOM) or Approved Equal
      28 Qt Round Metal Wastebasket – 13 ½ dia. X 14 ¼h.

       Brand, Item and Package Bid _______________________________________________

       Qty: 250 each                                         Unit Price: $ ___________ /each




                                                                                               16
Vendor Name__________________________________________________


                                                PROPOSAL FORM

                                        CUSTODIAL SUPPLIES (continued)


 60.0 RECEPTACLE DOLLY ROUND RUBBERMAID 2640 or Approved Equal
      Brute-Quiet Dolly-fit all Brute round containers – 18 ¼ dia. X 6 5/8h.

        Brand, Item and Package Bid _______________________________________________

        Qty: 50 each                                           Unit Price: $ ___________ /each


 60.1 RECEPTACLE EXEC.(OFFICE) SQUARE 9612BL**3** or Approved Equal
      28 Qt Square Metal Waste basket

        Brand, Item and Package Bid _______________________________________________

        Qty: 20 each                                           Unit Price: $ ___________ /each

 61.0   RECEPTACLE LID FOR 32 GAL RUBBERMAID or Approved Equal
        Lid for 32 gallons brute receptacle only

        Brand, Item and Package Bid _______________________________________________

        Qty: 75 each                                           Unit Price: $ ___________ /each

 62.0 RECEPTACLE GALVANIZED 30 GAL W/LID or Approved Equal
      Round base – Metal galvanized finish trash can w/lid

        Brand, Item and Package Bid _______________________________________________

        Qty: 20 each                                           Unit Price: $ ___________ /each

 63.0 RECEPTACLE WHITE (FOR CLINIC) SAFECO 9681 or Approved Equal
      Metal Step-on container w/removable rigid plastic liner 10” dia. X 15 ¾”

        Brand, Item and Package Bid _______________________________________________

        Qty: 12 each                                           Unit Price: $ ___________ /each

 64.0 RECYCLE BIN (PLASTIC) or Approved Equal
      Plastic container. 20” l x 15 3/8” w x 13 ½” h

        Brand, Item and Package Bid _______________________________________________

        Qty: 21 each                                           Unit Price: $ ___________ /each

 65.0 SANITARY NAPKINS or Approved Equal
      Kotex – Maxi Pads
      Packaged: Folded to fit into 4” long box. 250 pads per case
      Design Guide: #4 Gards HOS 4-147

        Brand, Item and Package Bid _______________________________________________

        Qty: 12 cases                                          Unit Price: $ ____________ /case
                                                                                                  17
Vendor Name__________________________________________________

                                                 PROPOSAL FORM

                                        CUSTODIAL SUPPLIES (continued)


 66.0 SANITARY SEAT COVERS, PROTECTO # 8362 or Approved Equal
      Health Gards Toilet Seat Covers. Half-fold, white paper toilet seat covers.

       Brand, Item and Package Bid _______________________________________________

       Qty: 100 cases                                           Unit Price: $ ____________ /case

 67.0 SCOURING PAD #96 or Approved Equal
      Heavy-Duty Scour Pad. Thick heavy-duty for tough cleaning jobs ideal for cleaning. 6” w x 9” l

       Brand, Item and Package Bid _______________________________________________

       Qty: 207 boxes                                           Unit Price: $ ____________ /box

 68.0 SCRUB ENDER - STATE CHEMICAL # 18137 or Approved Equal
      Multi-purpose foam cleaner for washrooms.

       Brand, Item and Package Bid _______________________________________________

       Qty: 12 cases                                            Unit Price: $ ____________ /case

 69.0 SIGN CAUTION WET FLOOR, 94-5025 or Approved Equal
      25” Caution – Wet Floor, 2-sided-folding

       Brand, Item and Package Bid _______________________________________________

       Qty: 144 each                                            Unit Price: $ ___________ /each


 69.1 SORBIT UABON ABSORBANT,1 LB BAG or Approved Equal
      For cleaning vomit

       Brand, Item and Package Bid _______________________________________________

       Qty: 2,000 bags                                          Unit Price: $ ____________ /bag

 69.2 SPRAY AIR FRESHENER, NSS MALGON 10/OZ-12/Case or Approved Equal
      Quickly eliminate unwanted odors.
      Design Guide: Aerosol Air Fresheners

       Brand, Item and Package Bid _______________________________________________

       Qty: 300 cases                                           Unit Price: $ ____________ /case


 70.0 SPRAYER 3 GAL. SSS-1993 or Approved Equal
      Three-gallon capacity tank. Pump sprayer hose attachment.

       Brand, Item and Package Bid _______________________________________________

       Qty: 40 each                                             Unit Price: $ ___________ /each
                                                                                                       18
Vendor Name__________________________________________________

                                                 PROPOSAL FORM

                                        CUSTODIAL SUPPLIES (continued)



 70.1 SQUEEGEE WINDOW W/SCRUBBER 2467 or Approved Equal
      Ideal for windows. Black rubber blade. Synthetic sponge covered in nylon mesh for durability and abrasive
      scrubbing. 8” Head, 21” Wood Handle

        Brand, Item and Package Bid _______________________________________________

        Qty: 60 each                                            Unit Price: $ ___________ /each


 71.0   SUPERSOAP (Hand Soap) GAL FOR PUMP CONTAINERS, (4 GAL/CAS) or Approved Equal
        Cleans thoroughly; remains gentle to skins. Pleasant floral fragrance, ph balanced, no phosphates.
        NSF/USDA Classification E4. Pink.

        Brand, Item and Package Bid _______________________________________________

        Qty: 1,200 cases                                        Unit Price: $ ____________ /case


 72.0 TAMPONS 817801 500/CS or Approved Equal
      Original, regular absorbency with cardboard applicator. Packaged in vending tube.
      Packaged: 500 tampons per case
      Design Guide: Tampax / Tampons

        Brand, Item and Package Bid _______________________________________________

        Qty: 5 cases                                            Unit Price: $ ____________ /case


 73.0 TISSUE ROLL GEO. PACIFIC #O0271 or Approved Equal
      2 Ply Bath Tissue. High capacity rolls. 3.9 x 4.0 1.000 48 case

        Brand, Item and Package Bid _______________________________________________

        Qty: 8,000 cases                                        Unit Price: $ ____________ /case


 74.0 TOWEL MULTI-FOLD GEO. PACIFIC #233-04 or Approved Equal
      Ply Towels. 9 ½ x 9 ¼ sheet size. Brown.

        Brand, Item and Package Bid _______________________________________________

        Qty: 8,000 cases                                        Unit Price: $ ____________ /case

 75.0 TRIGGER SPRAYER/NOZZLE or Approved Equal
      For 24-32 oz spray bottle.
      Design Guide: Continental #3333

        Brand, Item and Package Bid _______________________________________________

        Qty: 100 each                                           Unit Price: $ ___________ /each

                                                                                                                  19
Vendor Name__________________________________________________

                                         PROPOSAL FORM

                                  CUSTODIAL SUPPLIES (continued)




 76.0 VANDAL REMOVER, BUCKEYE WORKOUT, QUART or Approved Equal
      Graffiti remover for most finished or unfinished surfaces

      Brand, Item and Package Bid _______________________________________________

      Qty: 100 cases                                  Unit Price: $ ____________ /case


 77.0 VINEGAR WHITE, GALLON, (6/CASE) SYSCO # 4805149 (single item) or Approved Equal
      White distilled vinegar

      Brand, Item and Package Bid _______________________________________________

      Qty: 200 cases                                  Unit Price: $ ____________ /case

 78.0 Wax Seal Stripper (SWAT NA) or Approved Equal

      Brand, Item and Package Bid _______________________________________________

      Qty: 1,000 cases                                Unit Price: $ ____________ /case




                                                                                         20
                                          Aldine ISD Buildings and Properties
                                     Bid Format for Purchase of Custodial Supplies

                                                   DEVIATIONS FORM

In the event that the undersigned Bidder intends to deviate from the Specifications by utilizing any materials, items,
treatments, finishes, under construction, tailoring details, etc., contrary to those listed as standards in the Specifications and
information being attached hereto, all such deviations are listed herein, with complete and detailed specifications and
information being also attached.

In the absence of any entry on this Deviations Form, then the Bidder assures the Buyer of their full compliance with the
Specifications and Conditions.




                                                                                                                                 21
Vendor Signature__________________________________                          Date:______________________


   Note: This form must be returned with Bid!

                                        INFORMATION AND SIGNATURE FORM
                                                        for
                                          PURCHASE OF CUSTODIAL SUPPLIES

   Having carefully examined the Bid Notice, Terms, Conditions, Specification, and Bid Forms, the undersigned hereby
   proposes and agrees to furnish goods and/or services in strict compliance with the specifications and conditions at the prices
   quoted unless noted in writing. The contract must be guaranteed for one (1) year with the option to renew for two additional
   years if agreed in writing by both Aldine ISD and the contracted supplier(s).


   VENDOR NAME_________________________________________________________

   ADDRESS______________________________________________________________

   CITY, STATE, ZIP_______________________________________________________

   TELEPHONE NUMBER________________________ FAX NO.___________________

   E-MAIL ADDRESS_______________________________________________________

   AUTHORIZED SIGNATURE_____________________________________________

   TYPE/PRINTED NAME___________________________________________________

   POSITION WITH COMPANY______________________________________________




   LOCAL SALES/SERVICE REPRESENTATIVE INFORMATION

   VENDOR NAME_________________________________________________________

   ADDRESS______________________________________________________________

   CITY, STATE, ZIP_______________________________________________________

   OFFICE PHONE__________________________CELL NO._______________________

                                                                                                                              22
FAX____________________________________________________________________

EMAIL_________________________________________________________________




                                                     NO BID FORM

                                    ALDINE INDEPENDENT SCHOOL DISTRICT
                                         Buildings and Properties Department
                                              14910 Aldine Westfield Rd.
                                                Houston, Texas 77032

Aldine Independent School District is interested in receiving competitive pricing on all services bid. We place significant
value on quality vendors and we also desire to keep your firm as a bidder and a supplier of materials, equipment and/or other
services. Therefore, it is important for us to determine why you are not submitting a bid in this contract. We will analyze
your response and attempt to determine if future changes are necessary in our specification development and procedures.

I or WE DID NOT SUBMIT A BID FOR THE FOLLOWING REASONS: (Place an X by the one or more of reasons
listed below.)


    1. __________We do not supply the requested product(s)/service
    2.__________ Quantities offered or scope of job is too small to be supplied by my co.
    3.__________ Quantities offered or scope of job is too large to be supplied by my co
    4.__________Specifications are “too tight” or appears to be written around a proprietary product.

        (Please explain) ______________________________________________________________
    5. __________Cannot propose against MANUFACTURER on this item.
    6. __________Cannot propose against JOBBER on this item.
    7. __________Time frame for submitting a bid was too short.
    8. Other:________________________________________________________________
IF YOU DO NOT SUBMIT A BID and wish to remain on the Aldine Independent School District bid
 list for this item, please indicate:

        _________ I wish to remain on the bid list

        _________ I do not wish to remain on the bid list


______________________________                              ______________________________
    Vendor Signature                                              Date

___________________________                                 AISD Purchase of Custodial Supplies 0710-12A
    Printed Name, Title                                           Bid Name

______________________________                              ______________________________
    Company Name                                                 A/C Telephone

________________________________                            ______________________________

                                                                                                                          23
    Address                                                       A/C Facsimile No.

______________________________                           ______________________________
   City, State, Zip                                        Email Address, (not web site)




Vendor Name



                                             REFERENCES
                                     PURCHASE OF CUSTODIAL SUPPLIES


The following information must be provided and returned for consideration in the awarding of this bid


10. REFERENCES: Please list three references with whom you have contracted previously for the same type of
     services products asked for in this bid:

       Organization/Vendor Name: __________________________________________________
       Contact person: _____________________________________________________________
       Phone number w/area code: ____________________________________________________
       Email Address_______________________________________________________________


    B. Organization/Vendor Name: ___________________________________________________
       Contact person: _____________________________________________________________
       Phone number w/area code: ____________________________________________________
       Email Address_______________________________________________________________


    C. Organization/Vendor Name: ___________________________________________________
       Contact person: ______________________________________________________________
       Phone number w/area code: ____________________________________________________
       Email Address______________________________________________________________




                                                                                                             24
                                 ALDINE INDEPENDENT SCHOOL DISTRICT
                                       PURCHASING DEPARTMENT

SUPPLIER CODE OF ETHICS

Purchasing activities within Aldine I.S.D. support the district’s vision to “produce the nation’s best!” Procurement activities
may be conducted by Aldine’s purchasing department and by some of its auxiliary departments. Aldine’s purchasing
activities support student achievement and district operations while striving to provide timely products and services in a
competitive and efficient manner.

Preference may sometimes be given to purchasing cooperatives, state contracts, or inter-local agreements where products and
services can be purchased via pre-established competitive contracts or via competitive quotes received from various co-
operative entities.

Through its purchasing department, Aldine I.S.D. is committed to a procurement process that fosters fair and open
competition, conducts business under the highest ethical standards and enjoys the confidence of the public. Purchasing
professionals, as well as supplier stakeholders, must have a highly developed sense of professional ethics to protect their own
and their organization’s business activities and reputation. In order to strengthen ethical awareness and provide guidelines to
its suppliers, Aldine’s purchasing department promotes the following supplier code of ethics:

Competitive Nature
Quotations, bids, or bids provided will be competitive, consistent and appropriate to the specifications or user requests.

Suppliers will not discuss, consult, collude with, or disclose its terms with other suppliers intending to compete on the same
contracts or similar Aldine I.S.D. contracts for the purpose of limiting competition.

A supplier will not make any attempt to induce any individual or entity to submit or not to submit a competitive quote, bid,
or bid.

A supplier will completely perform any contract at the contract quoted price according to the terms set forth in the quotation
or contract.

Supplier Performance
Aldine suppliers are expected to provide the highest level of ethics and service in all business facets which include categories
such as products and services, delivery, administration, and customer service. Based on annual spend levels, suppliers are
subject to formal evaluations.

Supplier records must properly, accurately and fairly record all financial transactions with Aldine I.S.D. in the supplier’s
finance system or the supplier’s appropriate ledgers.

A supplier will submit timely, accurate and appropriate invoices for goods and/or services performed under the contract.

A supplier shall not engage in unscrupulous practices and misrepresentations; recognizing that mutually profitable business
relations are based upon honesty and fair dealings.

Supplier and representatives shall be courteous, considerate, prompt, and businesslike with those whom they deal including
employers, employees, suppliers, and the general public.
                                                                                                                               25
A supplier shall make every reasonable effort to negotiate an equitable and mutually agreeable settlement of any problems
with Aldine I.S.D.




         DISCLOSURE: CONFLICT OF INTEREST STATEMENT

  C ONFL I C T OF I NT E R E ST QUE STIONNA I R E                                                                                  FOR M CIQ
  For vendor or other person doing business with local governmental entity

  This questionnaire is being filed in accordance with chapter 176 o f the Local                                     OFFICE USE ONLY
  Government Code by a person doing business with the governmental entity.
                                                                                                                   Date Received
  By law this questionnaire must be filed with the records administrator of the
  local government not later than the 7th business day after the date the person
  becomes aware of facts that require the statement to be filed. See Section
  176.006, Local Government Code.
  A person commits an offense if the person violates Section 176.006, Local
  Government Code. An offense under this section is a Class C misdemeanor.
  Name of person doing business with local governmental entity.




           Check this box if you are filing an update to a previously filed questionnaire.

           (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than
           September 1 of the year for which an activity described in Section 176.006(a), Local Government Code, is pending and not
           later than the 7th business day after the date the originally filed questionnaire becomes incomplete or inaccurate.)



  Name each employee or contractor of the local governmental entity who makes recommendations to a local government officer of
  the governmental entity with respect to expenditures of money AND describe the affiliation or business relationship.

  Dr. Wanda Bamberg, Superintendent of Schools
  Dr. Keith Clark, Assistant Superintendent of Finance
  Carlotta Nicholas, Director of Purchasing



  Transaction of Business, by Purchase Order, for the sale/purchase of goods and services by Aldine Independent School
  District.




                                                                                                                                           26
Name each local government officer who appoints or employs local government officers of the governmental entity for which
this questionnaire is filed AND describe the affiliation or business relationship.


Dr. Wanda Bamberg, Superintendent of Schools

Transaction of Business, by Purchase Order, for the sale/purchase of goods and services by Aldine Independent School
District.


                                                                                                                            Adopted 11/02/2005




                                                                                                                                         27
DISCLOSURE: CONFLICT OF INTEREST STATEMENT, continued
C O N F L I C T O F IN TE R E S T Q U E S T IO N N A I R E                                            F O R M CIQ
For vendor or other person doing business with local governmental entity                                      Page 2



Name of local government officer with whom filer has affiliation or business relationship. (Complete
this section only if the answer to A, B, or C is YES.)

This section, item 5 including subparts A, B, C & D, must be completed for each officer with whom the filer has
affiliation or other relationship. Attach additional pages to this Form CIQ as necessary.


A. Is the local government officer named in this section receiving or likely to receive taxable income from the
   filer of the questionnaire?

                    Yes                 No



B. Is the filer of the questionnaire receiving or likely to receive taxable income from or at the direction of the
   local government officer named in this section AND the taxable income is not from the local
   governmental entity?

                    Yes                 No



C. Is the filer of this questionnaire affiliated with a corporation or other business entity that the local
   government officer serves as an officer or director, or holds an ownership of 10 percent or more?

                    Yes                 No



D. Describe each affiliation or business relationship.




 Signature of person doing business with the governmental entity                                     Date




                                                                                                                       28
REPRESENTATIONS AND CERTIFICATIONS

Response to 4.11.8, please complete all portions of this form and submit with your formal quote and supporting
documentation.

    1.0 TYPE OF BUSINESS

      (a) The offeror represents as part of its offer that it operates as (Mark with an “X”):
               An individual
               A partnership
               A sole proprietorship
               A corporation
               Another entity __________________________________.

      (b) If incorporated, under the laws of the State of: _______________________.


    2.0 CONTINGENT FEE

      (a) Except for full-time bona fide employees working solely for the offeror, the offeror represents as part of its offer
          that it (Mark one with an “X”):

             Has
             Has not

          employed or retained any company or persons to solicit or obtain the contract, and (Mark on with an X)

             Has
             Has not

             paid or agreed to pay any person or company employed or retained to solicit or obtain this contract any
             commission, percentage, brokerage, or other fee contingent upon or resulting from the award of this contract.

   (b)    The offeror agrees to provide information relating to (a) above, as requested by the Assistant Superintendent of
          Finance and, when any item in subparagraph (a) is answered affirmatively, to promptly submit to the Assistant
          Superintendent of Finance a completed “Statement of Contingent or Other Fees.”

    3.0    NO FELONY CONVICTION REPRESENTATION

    (Section 44.034, Subsection (a), of the Texas Education Code, the undersigned offeror certifies that the person or owner or
    operator, including employees or agents of the business entity named in this bid or contract, have not been convicted of
    a felony, unless a completed “Felony Conviction Notification Form” from the Purchasing Department is attached as an
    Exhibit to the Offer.

    The offeror agrees to comply with all applicable state laws and Board policies regarding criminal background checks.
    Before entering into a contract with the District, Bidder must give notice if the Bidder or any personnel has been
    convicted of a felony, as defined by Texas law, from District property where students are regularly present.

    Employee or agent includes as example, but not by way of limitation, persons providing services on the project
    (“subcontractor” in Texas Labor Code 406.096) including all persons or entities performing all or




                                                                                                                            29
part of the services the Bidder has undertaken to perform on the project regardless of whether that person has
employees. This includes, without limitation, independent contractors, subcontractors, owner-operators, employees of
any such entity that furnishes persons to provide services on the project.

Services include, without limitation, providing the hauling, or delivering of equipment or materials, or providing labor,
transportation, or other service related to a project. Services do not include activities unrelated to the project, such as
food/beverage vendors, office supply deliveries, and delivery of portable toilets. The District shall have the sole
discretion to determine what constitutes a “location where students are regularly present.” Bidder’s violation of this
section shall constitute a default under the General Terms and Conditions of the contract.

Subsection (b) states “a school district may terminate a contract with a person or business entity if the district determines
that the person or business entity failed to give notice as required by Subsection (a) or misrepresented the conduct
resulting in the conviction. The district must compensate the person or business entity for services performed before the
termination of the contract”.

This Notice is not Required of a Publicly-Held Corporation.

     I, the undersigned agent for the firm named below, certify that the information concerning
     notification of felony convictions has been reviewed by me and the following information
     furnished is true to the best of my knowledge.

     Vendor’s Name:
     Authorized Company Official’s Name (Printed):

     A. My firm is a publicly-held corporation, therefore, this reporting requirement is not
     applicable.

         Signature of Company
     Official:________________________________________________

     B. My firm is not owned or operated by anyone who has been convicted a felony.

     Signature of Company
     Official:_______________________________________________________




                                                                                                                          30
6.0     CERTIFICATION OF INDEPENDENT PRICE DETERMINATION

           (a) By submission of this offer, the offeror certifies, and in the case of a joint offer, each party thereto certifies
               as to its own organization, that in connection with this procurement:
           (b) Each person signing this offer certifies that:

                   (1) He is the person in the offeror’s organization responsible within that organization for the decision
                       as to prices being offered herein and that he has not participated, and will not participate, in any
                       action contrary to (a) above.
                   (2) He (i) is not the person in the offeror’s organization responsible for the decision as to the prices
                       being offered herein but that he has been authorized in writing to act as an agent for the persons
                       responsible for such decision in certifying that such persons have not participated, not attempt has
                       been made to induce any other person or firm to submit or not to submit an offer for the purpose
                       of restricting competition and will not participate, in any action contrary to (a) above, and as their
                       agent does hereby so certify; and (ii) has not participated, and will not participate, in any action
                       contrary to (a) above.

7.0      CERTIFICATION OF NON-COLLUSION

The undersigned certifies that he or she is duly authorized to execute this contract on behalf of offeror and that the
undersigned and the company, corporation, firm, partnership, individual, or other entity for whom the undersigned
provides this certification has not prepared its bid, offer, or bid in collusion with any other bidder, offeror, competitor, any
other entity engaged in the business being transacted, or any District employee or representative. The offeror certifies that
the contents of the offer or bid submitted as to prices, terms or conditions of said bid have not been communicated by the
offeror, its employee, or agent to any other person engaged in the type of business being transacted prior to the official
opening of this bid.

8.0      COMMUNICATIONS CERTIFICATION

         (a) All oral and written communications with the District regarding this solicitation shall be exclusively with, or
             on subjects and with persons approved by, the person identified on Block 4 of the solicitation cover sheet.
             Discussions or communications with any other person could result in disclosure of proprietary or other
             competitive sensitive information, or otherwise create the appearance of impropriety or unfair competition,
             and thereby compromise the integrity of the District’s procurement system.

         (b) By submission of this offer, the offeror certifies that it has not, and will not, prior to contract award,
             communicate orally or in writing with any District employee or other representative (Including Board of
             Education members, District contractors or District consultants) other than the individual or person(s) and
             subjects approved by the individual, named on Block 4 of the solicitation, except as described below:
             (CHECK “NONE” IF OFFEROR HAS NOT HAD ANY PROHIBITED COMMUNICATIONS.
             Describe communications in the table below if offeror has had any communications with the persons
             described above)

                 None

               Name of Representative                                Date and Subject




         (c) These Representations and Certifications are material representations of fact upon which reliance will be
             placed at the time of the awarding of a contract. If it is later determined that the offeror knowingly rendered
             an erroneous Representation or Certification, in addition to any other remedies the District may have, the
             District may terminate the contract resulting from this solicitation for default and/or recommend that the
             offeror be debarred or suspended from doing business with the District in the future. In addition, a false
             entry could be a violation of the Texas Penal Code, Paragraph 37.10. Offeror signs under the pains and
             penalties of perjury.
                                                                                                                              31
    9.0    SIGNATURE BLOCK FOR ALL REPRESENTATIONS AND CERTIFICATIONS

  Name of Offering Company:


  Name of Offeror:


  Main Office Address:


  Telephone Number:


  e-Mail Address:


  Signature:




OFFERORS MUST SET FORTH FULL, ACCURATE AND COMPLETE INFORMATION REQUIRED BY THE
SOLICITATION (INCLUDING THIS ATTACHEMENT). FAILURE TO DO SO MAY RENDER THE OFFER
NONRESPONSIVE OR UNACCEPTABLE. A FALSE STATEMENT IN ANY OFFER SUBMITTED TO THE
DISTRICT MAY BE A CRIMINAL OFFENSE IN VIOLATION OF SECTION 37.10 OF THE TEXAS PENAL CODE




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Vendor Name


                                  ADDITIONAL EVAULUATION CRITERIA

       NOTE: The following information must be provided and returned for consideration in the awarding of this
       bid.

   1. Do you have your own employees or do you sub-contract out? __________________________

   2. How long has your company been in business? _______________________________________

   3. Approximate number of jobs you have contracted for these types of services? ______________
       Elaborate: _____________________________________________________________________

       ____________________________________________________________________________

   4. How many jobs are you currently serving? ___________________________________________
       Elaborate: _____________________________________________________________________
       _____________________________________________________________________________

   5. Will your company be able to respond to any of our 88 Aldine ISD locations upon request Monday
       through Friday 8:00AM-4:30 PM? Yes _______ No _________


   6. Are you contracted through an existing purchasing contract?




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                                      VENDOR PERFORMANCE CRITERIA

Aldine I.S.D. Purchasing Department is committed to continuously providing a high level of service when
obtaining products and services. Vendor performance monitoring will be conducted yearly to ensure
collaboration between end-users, vendors, departments -whether purchasing department, operational
departments or schools, receiving, and payables. It is the district’s goal to continuously align its purchasing
and supply chain processes to achieve a seamless purchase-to-pay system.

To assist Aldine in achieving continuous improvement, vendors will be continuously evaluated on the
following criteria:


   PRODUCTS/SERVICE                                     ADMINISTRATIVE

   _Exceeded specification/expectation                  _Offer on-line/web based pricing/purchasing
   _Met specification/expectation                       _Co-Op contract options
   _Failed to meet specification/expectation (explain   _Payment discounts
     below)                                             _Correct Invoices
   _Improper product packaging




   DELIVERY                                             CUSTOMER SERVICE

    _Timely delivery provided                            _Quick response time
    _Late delivery, 1st notice (telephone to vendor)     _Exceptional Customer Service
    _Late delivery, 2nd notice (telephone or written)    _Slow response time
    _Failure to deliver                                  _Easy access to sales staff
    _Delivery not made per agreement terms (too early    _Poor access to sales staff
     or too late)                                        _Provides toll-free phone numbers
    _Packing list enclosed
    _Ease of delivery verification




Periodic stakeholder surveys will assist the purchasing department in obtaining the necessary feedback to
conduct vendor performance evaluations. The performance of vendors significantly impacts contract renewal
offers.




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