CEA Initial Vendor Letter by 1w871c


									November 19, 2009

Dear Corporate Supporter of CEA:

The Minnesota Corrections Education Association (CEA) invites you to exhibit your products,
programs, and services at the CEA Region IV annual conference April 8 and 9, 2010. The
conference will be held at the Ramada – Mall of America located at 2300 East American
Boulevard, Bloomington, Minnesota 55425.

The Correctional Education Association membership consists of employees from federal, state,
county, and private correctional institutions. This conference will bring together approximately
250 correctional administrators, teachers (both academic and career technical), transition
coordinators and librarians from the Midwest. (States invited to this conference include Illinois,
Indiana, Iowa, Kentucky, Michigan, Minnesota, Missouri, Nebraska, North Dakota, Ohio, South
Dakota, Wisconsin, Saskatchewan, and Manitoba.)

Exposure to the adult and juvenile correctional educators throughout the Midwest.
Exposure to decision makers with the power to purchase materials.
Listing in the conference program.
Recognition at the conference.


Exhibit Space:
    Space includes the rental of one skirted eight-foot table and two chairs.
          o Additional tables may be rented at an added cost (see contract).
          o Space will be assigned in an exhibit hall on a first-come, first-served basis.
          o Registration and payment must be received by February 19, 2010 for program

Electrical Outlets:
    If electrical outlets are needed, please see the attached Electrical Order Form. This form
       must be submitted to the Ramada – Mall of America with payment by March 24, 2010.

Exhibit Hours:
    Exhibit hours: Thursday, April 8:   7:30 a.m. – 5 p.m.
                    Friday, April 9:     7:00 a.m. – 3 p.m.
    There will be breaks scheduled throughout both days for attendees to see your exhibit.
Set Up and Tear Down:
    Exhibitors may set up beginning at 7 a.m. on Thursday, April 8. If the area is available on
      Wednesday, set up may begin at a time designated by the hotel.
    Tear down will be after 3 p.m. on Friday, April 9.

Security & Liability:
    Security for the vendor area will be provided on Thursday night; you may leave items at
       your discretion.
    Exhibitors shall accept liability (damage, loss, or accident) which might ensue in
       connection with transfer, installation, maintenance, display or removal of exhibits.

Advance Shipments:
    If you wish to ship materials in advance, you must contact Randy Feldsien for a copy of
     the hotel policy.

   The exhibitor registration fee covers ONE individual to participate in conference meals.
   Additional meal tickets may be purchased (see contract).

    We appreciate exhibitor sponsorships! If you would like to contribute pens, paper pads,
     door prizes, or sponsor breaks, speakers, and/or Teacher of the Year gifts, please
     contact Randy Feldsien with your ideas or suggestions as soon as possible.

Workshop Presentation:
   If you are interested in making a workshop presentation, please contact Randy Feldsien.

Hotel Information:
    Ramada – Mall of America 2300 East American Boulevard, Bloomington, MN 55425
    Phone: 952-854-3411 or 1-800-272-6232
    To reserve a hotel room, please contact the hotel directly and request the CEA
       conference rate.
    March 15, 2010 is the last day to secure a room at the group rate.

If this letter did not reach the correct representative for your company, please forward it to the
proper person. Our thanks to you for your support of CEA in the past, and we look forward to
working with you in Bloomington in April. If you have additional questions, please feel free to
contact me via e-mail at Randy.Feldsien@state.mn.us or phone at 952-496-4480 .


Randy Feldsien
Minnesota CEA Exhibitor Chairperson
1010 West Sixth Avenue
Shakopee, MN 55379
                                      Resource Fair Registration Form
                                        CEA Region IV Conference
                                              April 8-9, 2010
                                         Ramada – Mall of America
                                          Bloomington, Minnesota

This registration constitutes a request for exhibit space at the Region IV Correctional Education
Conference. Exhibitor agrees to abide by the regulations of the Ramada Inn – Mall of America.
I/We understand that the conference planning committee reserves the right to reject requests for
exhibit space and that all applications must be received with final payment by March 1, 2010.
Please type or print exactly as information is to appear in the conference publication.

Company’s Name:


City:                                                          State:                     Zip Code:

Phone:                                                         Email:

Representative(s) at the exhibit (as name badge will read):

Name:                                                          Title:

Name:                                                          Title:

Briefly describe your products, programs, and/or services for program.

I will contribute pens, paper pads, door prizes, or sponsor breaks, speakers, and/or
Teacher of the Year gifts. Your donation will appear in the program and is greatly appreciated!
         Yes      or       No
If yes, please state what you are able to donate:

Complete order below:
         Eight foot skirted table and two chairs ........................................................... $275.00

         Additional table @ $100.00 ............................................................................. $______

         Meals for additional representative @ $110.00 for both days ...................... $______

TOTAL AMOUNT ENCLOSED ............................................................................ $___________

In acceptance of the above, I have enclosed a check payable to Minn. CEA Treasurer to cover
the contractual cost of the display area. I understand that payments are non-refundable.

Authorized by: _______________________________                                 Date: _____________________

Send registration form and payment to:
Randy Feldsien                                                             Registration form and payment must
MCF-Shakopee                                                               be received by March 1, 2010
1010 West Sixth Avenue
Shakopee, MN 55379                                                         Date received_________________

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