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					Pay Equity Commission                                                     Module 9 – Job information




  Welcome


  Slide:

  Ontario Pay Equity Commission’s E-Learning Program

  Voiceover:

  Welcome to the E-Learning program of Ontario’s Pay Equity Commission.

  Previous module: Adding points to the system

  This module: Job information




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Pay Equity Commission                                                                                            Module 9 – Job information




  Slide / Voiceover:

  Job Information

  This section addresses how important it is to collect accurate, complete and gender neutral job information.




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Pay Equity Commission                                                                                                Module 9 – Job information




  Slide:

  Job information must be:
           Accurate
           Up-to-date
           Gender neutral

  Voiceover:

  Accurate, up-to-date and gender neutral job information is vital to your pay equity process. The information you collect is what you will use to place
  value on job classes.

  For more information, open the paper clip to download the doc “Guide to Collecting Job Information.”




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Pay Equity Commission                                                                                               Module 9 – Job information




  Slide:

  Video script:

  To ensure gender neutrality, look closely at women's jobs for aspects of work that may have been overlooked or undervalued in the past.

  For example, in the job class of secretary, concentration on a display screen or the physical effort of inputting data has often been overlooked. This
  detail is generally omitted in job descriptions, which usually means this aspect of work has not been provided with compensation. Clearly, however,
  the job cannot be done without this competence.

  Good, bias-free job information helps employers and employees better understand what the job is all about. It is a key ingredient in the pay equity
  process.




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Pay Equity Commission                                                                                             Module 9 – Job information




  Slide:

  Methods of collecting job information:
          Questionnaires
          Interviews
          Job information statements
          A combination of the above

  Voiceover:

  There are several methods you can use to collect job information: having employees fill out questionnaires, interviewing employees carefully using
  the same questionnaire, or writing job information statements. You can also use a combination of these.

  For more information, open the paper clip to download the doc “Collecting Job Information Using a Questionnaire.”




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Pay Equity Commission                                                                                             Module 9 – Job information




  Slide:

  When collecting job information, think about:
          Completeness
          Including all the jobs
          Who should provide information
          Language

  Voiceover:

  Whatever method you use, the information you collect should be checked to see that it is complete and fully captures all aspects of work done in the
  jobs. Make sure you collect information for all the jobs you need to evaluate. In most workplaces, especially small workplaces, all employees should
  receive a questionnaire.

  Consideration must be made for those employees who are not English-speaking and/or not literate in English. Interviews usually work well, in this
  instance.

  To learn more about using language in job information, open the paper clip to download the doc “Glossary of Active Verbs for Use in Writing or
  Amending Job Descriptions.”




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Pay Equity Commission                                        Module 9 – Job information




  Slide / Voiceover:


  Steps in collecting job information
           Photocopy one questionnaire per job
           Communicate to employees
           Distribute questionnaire / interview employees
           Collect completed questionnaires
           Review for missing information
           Collect more information if needed




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Pay Equity Commission                                                    Module 9 – Job information




  Slide / Voiceover:

  Get the questionnaire

  In the Flex System you can:
            Generate questions for the subfactors you have chosen
            Use it as a script for interviewing employees
            Download an MSWord document containing all the subfactors
            Format a questionnaire for your employees




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Pay Equity Commission                                                                                                 Module 9 – Job information




  Slide:

  Demo: generating a questionnaire

  This short demo is to show you how to generate a questionnaire.

  In the interactive form – this is page 2 – as you can see, we have the 5 pre-selected subfactors as well as 12 optional subfactors. The subfactors that
  are in blue are the pre-selected. We are just going to stay with those 5 – as it will make for a shorter clip.

  Click “Next.” Here you can print your subfactors, and as you can see, the 5 are listed. You can print this page, print all the subfactors, or save your
  work and come back to it at another time.

  Let’s move on to the next page. The next page starts listing the 5 subfactors that I have chosen. The first two are Education and Job Knowledge, with
  definitions and levels attached.

  “Next” to Mental Demand and then Physical Demand and Responsibility for Decision-Making. The final subfactor is Working Conditions/Environment.
  There you are!

  Here you can now generate your questionnaire. The questionnaire includes the 5 subfactors that I’ve selected: Education and Job Knowledge,
  Mental Demand, Physical Demand, Responsibility for Decision-Making and Working Conditions/Environment.

  This questionnaire is very short, with 2 or 3 questions per subfactor. You can modify and adapt this questionnaire to suit your individual situation.




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Pay Equity Commission                                                                                             Module 9 – Job information




  Slide / Voiceover:

  In the next module, you will:
           Learn about evaluating job classes by assigning levels to the job information you have collected.

  Click the “Next” button to proceed to the next module or close this window to return to where you entered the program.




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