lease requirements printable by UbQPSNC

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									You can view all of the State's current advertisements for space needs in the Bid Sync web site
by clicking the link following this paragraph. When that site opens, type the word "lease" (without
the quotes) in the Search box and click the "Search" button:
Wanted to Lease – State of California

Requirements for Leasing Property to the State
Standard Lease and Exhibits

  Standard Lease
  All leases are executed using the State's Standard Lease including Exhibit A, Exhibit B, and
  Exhibit C.
  Standard Lease (PDF)

  Lease Exhibit A
  Lease Exhibit A is a CAD drawing of the floor plan, along with project notes of work to be
  completed.

  Lessor must provide accurate electronic (CAD) drawings depicting the "as-built" condition of the
  space considered for lease, including common areas and paths of travel necessary for State
  tenancy. Lessor will be responsible for any rework, design changes, or change orders caused
  by inaccuracies in plans or discrepancies between plans and physical premises.

  The State may request provision of architectural and design services by Lessor. If agreed,
  lessor shall secure the services of a licensed architect or Certified Interior Designer who shall
  prepare, after consultation with the State's space planner, a scope of work statement subject to
  review and approval by the State. A list of general requirements for the services will be
  provided subsequent to the request.

  Lease Exhibit B
  Lease Exhibit B is a document that outlines performance specifications for new construction,
  alterations, and existing construction.
  Note: Unlike most private sector tenants who lease space on a rentable area basis that
  includes a load factor for common areas, leased space as defined in Exhibit B, Division 1.00 (E)
  is based on a modified version of the BOMA definition of Usable Area that excludes all rest
  rooms, utility rooms, and common areas.
  Lease Exhibit B (PDF)

  Lease Exhibit C
  Lease Exhibit C is a list of requirements for compliance with the State Fire Marshal, California
  Building Code (CBC), Americans with Disabilities Act (ADA), and Sustainable Measure
  Procedures.
  Lease Exhibit C (PDF)

ADA Survey Checklist and Form G

  ADA Survey Checklist
  Lessors are required to provide an accessibility survey as described in Exhibit C, Division 3.
  The ADA Survey Checklist must be completed prior to executing a lease. It can be performed
  by any California-licensed architect or any licensed Accessibility Inspector or Plans Examiner.
  ADA Survey Checklist (PDF) or ADA Survey Checklist (Word)
  Please see the lists below if you need assistance obtaining a qualified consultant:
  ADA Consultants (PDF)



                                                 1
 Accessibility Inspector or Plans Examiner on the International Code Council (ICC) website.
 (Enter "CA" as the state and be sure to select "Accessibility Inspector/Plans Examiner" in the
 "Type" drop box)

 Form G
 The Form G verifies the space is 100% ADA compliant. It must signed by a California licensed
 architect and submitted to DGS prior to occupancy and beginning the rent.
 Sample Copy of completed Form G (PDF) (Found in our Exhibit C)

Asbestos, Lead and Seismic

 Asbestos
 Buildings constructed before 1979 must be certified in writing to be free from hazards from
 Asbestos Containing Material (ACM). The certification must be provided by an industrial
 hygienist certified by the American Board of Industrial Hygiene (ABIH) or an Environmental
 Protection Agency (EPA) Asbestos Hazard Emergency Response Act (AHERA) Certified
 Inspector.

 If the building was constructed subsequent to 1979, a photocopy of the Occupancy Certificate
 issued by the city or county building department is all that is required prior to the execution of
 the lease.
 Information about Asbestos from the Dept. of Industrial Relations
 Information about proper handling and removal of asbestos containing material

 Lead
 Buildings constructed before 1980 must be certified as free of hazard from Lead Containing
 Materials (LCM). Paint chip samples, and samples of other suspect LCM’s shall be collected by
 a DHS Lead Certified Project Designer for laboratory analysis to determine lead content.

 If the building was constructed subsequent to 1980, a photocopy of the Occupancy Certificate
 issued by the city or county building department is all that is required prior to the execution of
 the lease.
 Lead information from the California Dept. of Public Health

 Seismic
 All facilities the state occupies must be evaluated for the ability to meet a seismic performance
 objective of substantial life safety. The State's Space Planner will complete an initial screening
 of the property. If required, the State may request a structural evaluation performed by an
 independent licensed structural engineer and the certification must be completed and signed.

Sustainable Measures & Construction Waste Recycling

 Sustainable Measures
 All state-leased facilities are now subject to review and reporting procedures under Sustainable
 Measures/Authority sections of Exhibit C, Division 1, and Division 4. Both Exhibits B and C will
 be attached to the State Lease along with the Space Plan as Exhibit A.

 Construction Waste Management Job Site Recycling
 If a project requires Tenant Improvements or other construction, a plan must be submitted for
 the recycling of waste materials.
 Information about Construction Waste Management (Word)




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Disabled Veterans Business Enterprise (DVBE)

 In recognition of the contribution disabled veterans have made to our country, this package
 provides program information and Lessor guidelines for the Disabled Veterans Business
 Enterprise (DVBE) Program. Lessors are encouraged to comply with the DVBE program
 whenever possible.
 Information about the DVBE Program
 Step-by-step guide to the DVBE program (PDF)
 DVBE Firm Database Search
 Complete listing of DVBE firms (PDF)
 Consulting firms that can help you meet the DVBE requirements




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