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th Annual Southwest Community Festival Dr Love Radio

VIEWS: 4 PAGES: 8

									Community Music Festival

         17th Annual Another Way Out Community Music Festival
                  Low-Risk Food Vendor Application
1180 Utoy Springs Road
Atlanta, GA 30331
(404) 349-4712
(404) 349-4838 fax
www.awoinc.com/awoinc@mindspring.com

Please read all information carefully and follow all instructions when filling out
and submitting application. For additional information on the event, consult our
website at www.awoinc.com.

              EVENT:              Another Way Out Community Festival

              DATES/TIMES:        Friday Sep 14, 2007 / 6:00pm –10:00pm*
                                  Saturday Sep 15, 2007 / Noon – 9:00pm*
                                  Sunday Sep 16, 2006 / 1:00pm – 7:00pm*
                                  *Note that closing hours may vary
                                   due to large crowds remaining in the park.


              LOCATION:           Cascade Field (Cascade Road & I-285)

Name of Organization/Company:

Contact Person:                                  Title:

Address:

City:                                            State:                Zip:

Phone:                                     Cell Phone:

Fax:                              Email:

Website Address:

Describe previous vending experience at similar festivals or events:




Page 1 of 8
Number of years vending:

FOOD SERVICE UNIT (Please Check One)             Dimensions
                                                 Width     Length
( )     Tent                                     ______ x ______

( )     Trailer                                  ______ x ______

What length is the side you will be selling from (selling frontage)?

You will be provided with a 12 x 12 booth space. If your tent or trailer is larger
than the allocated space, you will need to purchase an extra booth space.

ELECTRICITY - Up to 15 Amps (Please Check One)
( ) Yes (Add an additional $75 for electricity)
( ) No

You are allowed to bring your own generator.

FOOD CLASSIFICATION (Please check one):

( )     American            Hot Dogs, Burgers, Fries, Onion Rings, Hot Wings,
                            Cheese steaks, Hoagies, Grilled Chicken Sandwiches
(   )   Asian               Stir Fry, Rice, Vegetables, Chow Mien
(   )   BBQ                 BBQ Pork, BBQ Chicken, BBQ Beef
(   )   Cajun               Jambalaya, Creole, Gumbo
(   )   German              Bratwurst, Knockwurst, Sauerkraut
(   )   Mediterranean       Gyros, Mediterranean Salads, Pita Wraps
(   )   Italian             Pasta, Spaghetti, Pizza, Calzones
(   )   Mexican             Tacos, Burritos, Chips and Cheese
(   )   Seafood             Crab, Lobster, Shrimp, Fish
(   )   Soul Food           Fried Chicken, Turkey Wings, Vegetables
(   )   Frozen Drinks       Smoothies, Fruit Slushies (NON-ALCOHOLIC)
(   )   Icees               Shaved Ice (Hawaiian Ice, Sno-Cones), Italian Ice
(   )   Drinks              Tea, Lemonade, Punch, Sodas, Bottled Water
(   )   Specialty           Desserts, Popcorn, Nuts, Chips, Candy, Funnel
                            Cakes, Ice Cream, Fruit
( )     Other               _______________________________________

Please list ALL items you intend to sale/display during the festival (Be

SPECIFIC!):




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You must attach a complete menu and prices of items you intend to sell.


In order to avoid over-duplication, only the foods listed on the original
application and approved by the Festival staff may be sold at the festival.

FEES (Please check one)

_______       $300.00 per Non-Food booth
_______       $400.00 per Low-Risk Food booth (Pre-packaged items)
_______       $500.00 per High-Risk Food booth (Anything prepared on site)

50% discount for Non-Profit organizations (You must submit a copy of your 501c-
3 with your application. In addition, the organization must be in the name of the
individual that is requesting a booth space.) Spaces are limited!

Full payment by valid Money Order or Cash MUST be included with the Food
Vendor Application or it will be returned as incomplete. No personal checks!


The following items MUST be included with the Food Vendor Application or it will
be returned as incomplete:

_______       Booth Fee - MUST be paid by valid Money Order or Cash

              ** No booth spaces are assigned without full payment.
              ** All booth spaces MUST be paid for in FULL by Aug 10, 2007.
              ALL HI-RISK FOOD VENDOR MUST SUPPLY A FIRE
              EXTINGUISHER

_______       Complete menu and prices of items you intend to sell during the festival


              All Food vendors must provide a ground cover. No ground cover,
              no set-up. All grease must be properly disposed of in barrels
              provided or vendor will be immediately ejected from event.

HOLD HARMLESS AGREEMENT




Page 3 of 8
Through submission of application materials and Vendor’s signing of this
Agreement, Vendor agrees to hold Another Way Out, Inc. / Another Way Out
Community Music Festival, its Board of Directors, staff, volunteers harmless for
any and all losses, expenses, demands, and claims against Another Way Out,
Inc. / Another Way Out Community Music Festival sustained or alleged to have
been in any way related or connected to the 17th Annual Another Way Out
Community Music Festival. Vendor also agrees and acknowledges that hold
Another Way Out, Inc. / Another Way Out Community Music Festival, its Board of
Directors, staff, volunteers are not responsible in any way for any personal injury,
illness, property damage or loss of property that may occur during the 17th
Annual Another Way Out Community Music Festival.                  Vendor agrees,
acknowledges, and further certifies that Vendor and Vendor’s property,
equipment, and vehicles are properly insured for any and all losses incurred, and
or damages caused, by Vendor or any other party.

INCORPORATION AND MODIFICATION

This document includes all components of the agreement of the parties and is
fully incorporated herein. The Application materials provided by the Vendor to
Another Way Out, Inc. / Another Way Out Community Music Festival shall be
incorporated herein by reference. No other promises made prior to the execution
of this agreement have been omitted from this document. The parties may
mutually agree to modify this agreement; however such modification shall only be
binding upon the parties by signed written agreement. No oral modification or
agreement outside the scope of this agreement shall be binding upon either
party.

NO AGENCY, PARTNERSHIP, OR JOINT VENTURE CREATED

The Vendor is an independent operator, and through this agreement no agency,
partnership, or joint venture relationship is created with Another Way Out, Inc. /
Another Way Out Community Music Festival.               The Vendor, its owners,
employees, or other agents shall not represent themselves as representatives of
Another Way Out, Inc. / Another Way Out Community Music Festival. Vendor
shall not enter into any contract or other agreement that would cause Another
Way Out, Inc. / Another Way Out Community Music Festival to be liable in any
way with any other party including, but not limited to, manufacturers, Vendors, or
other suppliers, etc. Vendor shall hold Another Way Out, Inc. / Another Way Out
Community Music Festival harmless from any cost or any other liability it may
incur with the production of merchandise.

Another Way Out, Inc./ Another Way Out Community Music Festival makes
neither representation nor guarantees regarding actual festival attendance, nor
makes any representation of potential financial success or failure.




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By signing below, you agree to the event policies, fees, and regulations provided
with this application.

________________________
Printed Name                        Signature                               Date

_________________________
Title                               Company/Vending Name

              (Please read Event Policies on pages 5 – 8 and sign page 8)
                        Pages 1 – 4 and page 8 must be returned
                    in order for application to be deemed complete.
     17th Annual Another Way Out Community Music Festival
                       EVENT POLICIES
SET UP:
Sep 14, 2007 8:00am –6:00pm (Pre-approval required for additional set-up times
on Friday)
Saturday, Sep 15 2007 6:00 am – 10:30am
Sunday, Sep 16, 2007 8:00am – 12:00pm

Each vendor will be directed to their designated location upon arrival. Each
vendor space is pre-assigned by Another Way Out, Inc. / Another Way Out
Community Music Festival staff and a logistics team and all decisions are final.
Due to limited space, vendors will not be allowed to exceed their allocated
space(s).

Vendors are expected to provide their own booth equipment. WE ONLY
PROVIDE THE SPACE.

BREAKDOWN:
Sunday, Sep 16, 2007 8:00 pm - 12:00 midnight
Monday, Sep 17, 2007 8:00 am - Noon

All Vendors must complete a mandatory check-out process with the designated
vendor team member before leaving Cascade Field on Sunday night.

PARKING AND TRAFFIC:

Vendors will receive one parking pass per booth to the festival upon full payment.

No vehicles or golf carts will be permitted on the festival grounds during festival
operation hours, unless approved by Another Way Out, Inc. / Another Way Out
Community Music Festival staff.

Driving on the grass or mulched areas off the paved roadway surface on the


Page 5 of 8
festival grounds is strictly prohibited.

Any Vendor violating these guidelines will forfeit their deposit and not be allowed
to participate in future events.

MANDATORY MEETING:
All food Vendors, their staff and drivers must attend at least two mandatory
meetings to be held Aug 18, 2007 @ 11:00 am and Aug 25, 2007 @ 11:00 am.
Starting in April vendors whose applications are accepted will receive an
Entrance Packet which will have
ELECTRICITY:

Another Way Out, Inc. / Another Way Out Community Music Festival will provide
one (1) outlet up to 15 amps for vendors needing electricity at an additional cost
of $75.00 per booth.

FOOD:

A complete menu of all food and/or drinks, including prices, to be sold during the
festival MUST be provided with the application. Only the foods listed on the
original application and approved by the Another Way Out, Inc. / Another Way
Out Community Music Festival may be sold at the festival. Vendors are
expected to restock booths during festival hours by hand truck only. No vehicles
or golf carts will be permitted on the festival grounds during festival operation
hours.

BEVERAGE SALES:

Beverage sales are limited to certain brands! Please refer to your approved
vendor application for further direction.

WATER:

There is no water hookup available on-site in the park. Be prepared and bring
enough water for all your water needs.

ICE:

Ice will be sold on-site for vendor use. Vendor is responsible for transporting their
ice to their booth location by carrying the bags by hand or hand truck only

TRASH:

Vendors are responsible for keeping their area neat and clean and free of loose
trash, wrappers, napkins, flyers, or other refuse generated by their operation.
Vendors are expected to provide trash receptacles and plastic bags. Another



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Way Out, Inc. / Another Way Out Community Music Festival Staff personnel will
collect trash and recyclables periodically during festival hours. Vendors are
responsible for removing any trash left over including food, boxes, bread crates,
pallets and grease. Any Vendor violating these guidelines will forfeit their deposit
and not be allowed to participate in future events.

GREASE AND GRAY WATER DISPOSAL:

Vendors are responsible for the removal of grease from their booth area to the
grease barrels provided by Another Way Out, Inc/ Another Way Out Community
Music Festival Staff. Another Way Out, Inc. / Another Way Out Community
Music Festival Staff is not responsible for the removal of Vendors’ grease. All
food Vendors must come prepared with oil dry, which can be purchased at any
automotive store. If a Vendor cooks with grease, the Vendor must have a ground
cover in the Vendor’s booth.

Pouring grease, gray water, or trash down drains, on grass or any ground
is prohibited. Letting water run off go down drains, on grass or any ground
is prohibited. Vendors are expected to cooperate with the Another Way Out,
Inc./ Another Way Out Community Music Festival staff, designated food
committee chair(s) and park personnel as the park must remain clean at all
times. Any Vendor violating these guidelines will forfeit their deposit, be
closed down and ejected from the event, not be allowed to participate in
future events, and may be subject to possible criminal prosecution.

HEALTH REGULATIONS:

The food committee chair(s) reserve the right to stop food sales of any Vendor he
deems not to be operating in a safe manner.

DEADLINE FOR APPLICATION:

All applications must be postmarked on or before Monday, Aug 10, 2007.
Mailing on the due date does not assure that your submission will be postmarked
on the same date. Please make sure that your envelope is hand canceled by the
Post Office if mailing near or on the deadline.

VENDING FEES:

Due to numerous insufficient funds in the past, the Another Way Out, Inc. /
Another Way Out Community Music Festival will NO LONGER ACCEPT
PERSONAL CHECKS. All fees MUST be paid in full by valid Money Order or
Cash and be included with the application. If an applicant is accepted to
participate in this event, all fees will be deposited immediately. If an applicant is
not accepted to participate in this event, all fees will be returned.




Page 7 of 8
    DEADLINE FOR ALL FEES - Postmarked on or before Aug 10, 2007:

$300.00 per Non-Food booth
$400.00 per Low-Risk Food booth (Pre-packaged items)
$500.00 per High-Risk Food booth (Anything prepared on site)
$75.00 per booth for electricity (optional)
50% discount for Non-Profit organizations (You must submit a copy of your 501c-
3 with your application.)

SECURITY DEPOSITS:



REFUNDS:

No refunds will be issued. A food Vendor who is unable to attend this event
cannot allow another food Vendor or individual to take his/her place or run his/her
operation in his/her absence.

APPLICATION REVIEW AND ACCEPTANCE POLICY

All applications will be considered on a first come, first serve basis. Consideration
will be given to returning Vendors who have a history of compliance with Another
Way Out, Inc. / Another Way Out Community Music Festival policies, but all
applications will be reviewed for suitability for the particular event with additional
consideration given to experience and menu offerings.

All applications are subject to final review and approval by the Event/Festival
management. Another Way Out, Inc. / Another Way Out Community Music
Festival reserves the right to refuse any application.


By signing below, you acknowledge that you have read these Event policies and
agree to the policies, fees, and regulations provided with this application.


________________________
Printed Name                        Signature                           Date

_________________________
Title                               Company/Vending Name




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