SACC IT Subcommittee Meeting Notes March 27, 2003 Attendees DHS –David Freeland, Dave Horton, Phyllis Muska HHSC – Cindy Peck, Priscilla Hopkins MHMR – Sally Anderson OAG – Nancy Smith PRS – Kim Weatherford RRC – Hope Morgan TBPC – Fran McDonald Berry TCEQ – Grace Montgomery Faulkner TDCJ – Robert Bray TDI – Andy Robinson TPWD – George Rios TRC – Brenda Hills TXDoT – Scott Burford TYC – Jay Svinicki Legislative Overview Dave Horton, DHS, distributed the most current copy of the Legislative Tracking Report maintained on the TASSCC site. This document tracks various bills that could have an impact on IT in various agencies and is available at www.tasscc.org - click on “Discussion”. The information is updated approximately weekly. Specific bills that were discussed included: HB 2, which includes ROI evaluation of projects and authorization of DIR to make decisions that affect state government Andy Robinson, TDI, said that as part of this bill, DIR would combine with TBPC to form a State Administrative Services Agency. HB 1075, calling for criminal background checks for IT staff HB 2067/SB 1701, which pulls together various IT-related items David Freeland, DHS, described the version which puts the State Auditor’s Office as the lead for the QAT process, although DIR should have responsibility for setting the guidelines for IT-related projects. Andy Robinson said that DIR would set up the enterprise architecture, but that the individual agencies would have to come up with their plans for implementation. HB 2125/SB 1650, regulating the collection and disclosure of information collected on individuals by government entities HB 2412/SB 1152, requiring agencies to consider using TexasOnline for all agency IT services and giving TexasOnline the right to bid on IT business SACC IT Subcommittee Notes from March 27, 2003 Meeting Page 2 HB 2667/SB 388, which regulates the sale and maintenance of real property by state agencies; also covers consolidation and closure of offices HB 3004, which gives DIR the power to enhance state IT capabilities and develop an ROI program SB 622/HB 1386, which allows for the creation of a central service center for occupational licenses SB 1355, calling for DIR to develop, implement and enforce a standard IT architecture for all state agencies, including e-mail standardization and approval of any IT contract over $50,000 Andy Robinson, TDI, said that it would be needed if agencies are moving to a standard architecture, but that “data center” will need to be more clearly defined in the bill. Several members of the group felt that multiple data centers would be called for in order to ensure business continuity. Hope Morgan, RRC, felt that the timeline was too aggressive, since it calls for implementation by September 2004. SB 1579, calling for consideration of open source software Nancy Smith, OAG, wondered whether the SACC IT group should provide some guidance to agency executives on bills where IT is affected. David Freeland and Dave Horton felt that, because the legislative schedule is falling so far behind, few bills will get out of committee. Sally Anderson, MHMR, noted that since fiscal notes had not yet been requested, bills are apparently not moving. Dave Horton suggested that agencies work through Dustin Lanier in the Governor’s office on specific concerns with bills. Grace Montgomery Faulkner, TCEQ, suggested that SACC IT members could sit in on IT-related bills on a rotational basis and report back to the group. Nancy Smith expressed concern that bills don’t distinguish between “cost avoidance” and “cost savings”, and that agencies may be expected to forfeit budget dollars seen as “savings”. Hope Morgan thought that the e-mail costs might be estimated at $200 per user per month, when current costs are actually in the $3-5 per user per month range. Sally Anderson was concerned that bills could be passed without fiscal notes. David Freeland felt that there needs to be better management of outsourcing contracts, and that there should be multiple data centers with competition among them. Next Meeting The next meeting is scheduled for April 24, 2003, from 8:30 – 10:00 a.m. in the Commissioner’s conference room, 6th floor, West Tower, DHS Winters Complex, 701 West 51st.
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