MILTON-UNION EXEMPTED VILLAGE SCHOOLS - DOC by hAwH30zr

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									                          MILTON-UNION EXEMPTED VILLAGE SCHOOLS
                                     School Board Meeting
                                         Board Room

Unofficial
Regular Meeting

The regular meeting of the Milton-Union Exempted Village Board of Education was called to order by
President Minneman on June 16, 2008 at 7:30 p.m.

PLEDGE OF ALLEGIANCE

ROLL CALL
Present: Mr. Dehus, Mr. Long, Mrs. Minneman, and Mrs. Swigart
Absent: Mr. Huffman

Visitors: Rue Treherne

SUPERINTENDENT'S REPORT
None


DIRECTOR OF BUSINESS OPERATIONS REPORT
Director of Business Operations reported that fundraising for the levy campaign has started. He is contacting
vendors and administrators. On the first day, $3000 was pledged. The goal is $15,000. Donations should be
made to the Citizens for a Quality Education.

TREASURER'S REPORT
Approval of Minutes
A motion was presented by Mr. Dehus and seconded by Mrs. Swigart to approve the May 5, May 13, and
April 19, 2008 Board of Education Minutes.

Vote: Yeas: Mr. Dehus, Mr. Long, Mrs. Minneman, and Mrs. Swigart
      Nays: None

President Minneman declared the motion passed by a vote of 4 for and 0 against.

Approval of Financial Report
A motion was presented by Mr. Long and seconded by Mrs. Swigart to approve the May 2008 Financial
Report.

Treasurer Klein reported that Year to Date Revenue is $132,097 or 1.05% above estimate. The timing of the
collection of the new Senior Citizen Homestead Exemptions was corrected this month. Property Taxes
collected are lower, but Homestead reimbursement is higher, offsetting the decrease in property taxes. Year
to Date Expenses are $114,398 or 0.97% below estimate

Vote: Yeas: Mr. Long, Mrs. Minneman, Mrs. Swigart, and Mr. Dehus
      Nays: None

President Minneman declared the motion passed by a vote of 4 for and 0 against.
PRINCIPAL’S REPORT
None

OTHER SPECIAL REPORTS
None

HEARING OF THE PUBLIC
None

AGENDA CONFIRMATION

Additions and Deletions to Agenda
XI. H. Administrative Salaries - modify language

Approval of the Agenda
A motion was presented by Mr. Dehus and seconded by Mr. Long to approve the agenda as amended.

Vote: Yeas: Mrs. Minneman, Mrs. Swigart, Mr. Dehus, and Mr. Long
      Nays: None

President Minneman declared the motion passed by a vote of 4 for and 0 against.


OLD BUSINESS
None

NEW BUSINESS
Appropriations Modification

A motion was presented by Mr. Dehus and seconded Mr. Long to approve the attached appropriation
transfers within funds be approved as well as increases/decreases in total appropriations as presented.
                                              Attachment

                                 Milton-Union Exempted Village Schools
                                   Appropriations Modification: FY2008
                                 Presented June 16, 2008 Board Meeting

       001 - General Fund
                                                                               Total          Monthly
                                  Function                                Appropriation       Change
                                     1100    Regular Instruction          $ 6,242,112.42   $          -
                                     1200    Special Instruction          $ 1,141,557.40   $ (10,430.20)
                                     1300    Vocational Instruction       $ 144,239.62     $          -
                                     1900    Other Instruction            $ 193,815.79     $          -
                                     2100    Support Services-Pupils      $ 801,235.59     $ 10,266.02
                                     2200    Support Services             $ 676,595.09     $          -
                                     2300    Board of Education           $ 167,489.58     $     375.37
                                     2400    Executive Administration     $ 1,027,019.24   $          -
                                     2500    Fiscal Services              $ 410,814.16     $          -
                                     2600    Business                     $ 127,920.59     $          -
                                     2700    Operation & Maintenance      $ 983,100.74     $      (1.00)
                                     2800    Pupil Transportation         $ 695,652.22     $          -
                                     2900   Central                          $   271,648.75   $          -
                                     4000   Extracurricular                  $    38,988.29   $          -
                                     5000   Facilities & Construction        $          -     $          -
                                     7200   Transfer Out                     $   443,631.63   $          -
                                     7400   Advance Out                      $          -     $          -
                                            Refund of Prior Year
                                     7500   Receipts                         $     4,061.26   $   1,001.00
                                                                     Total   $13,369,882.37   $   1,211.19



     003 - Permanent Improvement                                             $ 497,456.95     $          -
     006 - Lunchroom                                                         $ 571,065.28     $          -
     007 - Expendable Trust Fund                                             $     6,000.00   $          -
     009 - Uniform Supplies                                                  $ 100,530.75     $ (10,500.00)
     010 - Classroom Facilities                                              $           -    $          -
     013 - Lowry Rec. Complex                                                $           -    $          -
     018 - Principals Fund                                                   $    91,556.36   $ (1,768.72)
     019 - Other Grants                                                      $    31,047.45   $          -
     035-Termination Benefits                                                $    80,040.92   $          -
     200 - Student Activity                                                  $    55,567.56   $   1,333.23
     300 - Athletic Fund                                                     $ 418,182.21     $ (2,324.40)
     432 - EMIS                                                              $    45,257.27   $          -
     440 - Entry Year Program                                                $         0.22   $          -
     451 - Data Communications                                               $     9,000.00   $          -
     452 - School Net Prof Dev                                               $     2,970.00   $          -
     499 - Misc. State Grants                                                $    16,791.21   $          -
     516 - Title 6B                                                          $ 386,043.47     $          -
     572 - Title 1                                                           $ 213,476.51     $          -
     573 - Title 2                                                           $     4,284.54   $          -
     584 - Drug Free Grant                                                   $     8,434.51   $          -
     587 - Preschool Grant                                                   $     4,937.76   $          -
     590 - Class Reduction Grant                                             $    82,926.34   $          -
     599 - Miscellaneous Federal Grants                                      $    18,395.98   $          -
                                                                    Total    $ 2,643,965.29   $ (13,259.89)

                                  NET APPROPRIATION CHANGES                  $16,013,847.66   $ (12,048.70)




Treasurer Klein reported that there are only minor adjustments to appropriations this month.

Vote: Yeas: Mrs. Minneman, Mrs. Swigart, Mr. Dehus, and Mr. Long
      Nays: None

President Minneman declared the motion passed by a vote of 4 for and 0 against.

Temporary Appropriations
A motion was presented by Mr. Dehus and seconded Mrs. Swigart to adopt Temporary Appropriations for
Fiscal Year 2009 at about 75% of the final Fiscal Year 2008 appropriations in compliance with O.R.C.
5705.38.

Treasurer Klein reported that some grants would be carried over at the end of the year balance.
Vote: Yeas: Mrs. Swigart, Mr. Dehus, Mr. Long, and Mrs. Minneman
      Nays: None

President Minneman declared the motion passed by a vote of 4 for and 0 against.


Resolution To Participate in OSFC Program
A motion was presented by Mr. Long and seconded Mr. Dehus to dispense with the verbatim reading and
approve the following resolution authorizing the Milton-Union School District to participate in the Ohio
School Facilities Commission Classroom Facilities Assistance Program:

                RESOLUTION AUTHORIZING THE SCHOOL DISTRICT BOARD
                              TO PARTICIPATE IN THE
                       OHIO SCHOOL FACILITIES COMMISSION
                    CLASSROOM FACILITIES ASSISTANCE PROGRAM


          WHEREAS, the Board of Education of the Milton-Union Exempted Village School District,
       Miami County, Ohio, met in regular session on June 16, 2008, and adopted the following
       Resolution; and

          WHEREAS, the Ohio School Facilities Commission has notified the School District to be
       approved to participate in the Classroom Facilities Assistance Program this year; and

           WHEREAS, the district hereby concurs with, and approves the use of, the findings outlined in
       the final “Facilities Assessment Report” dated February 2001 with revisions June 2007 for the
       purpose of developing a master facilities plan. The district and OSFC understand that the use of the
       Facilities Assessment Report is for the purpose of developing an estimated project budget and scope
       and that the potential for the existence of undocumented conditions that could increase the final cost
       of the project does exist; and

          WHEREAS, the School District Board hereby concurs with and approves the use of the
       Enrollment Projections dated February 19, 2008. The School District Board and the Commission
       acknowledge that actual enrollment status will be reviewed annually; and

           WHEREAS, the district acknowledges the OSFC recommendation that the district engage a
       design and construction professional to assist in the review of the information presented in the
       Facilities Assessment Report. The district has provided any information available to aid in the
       identification of any areas of concern for conditions, which cannot be readily observed by standard
       assessment procedures throughout the district's facilities and the district acknowledges that the scope
       of services provided by the professional authoring the Facilities Assessment Report does not include
       invasive facilities and grounds investigation; and

          WHEREAS, The district acknowledges that neither the district nor the Commission has control
       over conditions which are hidden or otherwise unknown at the conclusion of the assessment report
       and master facilities plan; and

          WHEREAS, the School District desires to proceed with the Scope of the Project and Master
       Facilities Plan as indicated below:


         SCOPE OF THE PROJECT
       Build one new PK thru 12 facility to house grades PK thru 12; allowance to abate and demolish
       Milton-Union Elementary/Middle School and Milton-Union High School.
                            STATE SHARE:                      $23,803,946
                            LOCAL SHARE:                      $18,703,100
                            PROJECT BUDGET:                   $42,507,046



              NOW, THEREFORE, BE IT RESOLVED by the Board of Education of the Milton-Union
       Exempted Village School District, Miami County, Ohio that the conditional approval as granted by
       the Ohio School Facilities Commission for the Classroom Facilities project be hereby accepted in
       accordance    with the provisions of Section 3318.05 of the Revised Code.

Treasurer Klein reported that the budget includes updated rates for inflation but does not include the
additional 10% for contingencies that was shared with the public. Director Johnson commented that the
OSFC cannot include contingencies in their budget, but that there will definitely be items that will be shared
with the state that are not part of this budget. For example, the soil borings are back and they indicate good
soil conditions, but there are some locations where the depth to rock is three feet. There will have to be some
shared expenses to blast the rock out of those places. This is not unusual. Director Johnson also reported
that he HS demolish language is required if any of the HS is to be torn down.

Finally, he reported that Architect Ruetschle would like to meet with the board in July to discuss possible
renderings for the fall campaign.

Vote: Yeas: Mr. Dehus, Mr. Long, Mrs. Minneman, and Mrs. Swigart
      Nays: None

President Minneman declared the motion passed by a vote of 4 for and 0 against.


Resolution – 403B Plan
A motion was presented by Mr. Dehus and seconded Mr. Long to dispense with the verbatim reading and
approve the following resolution:

                                    A RESOLUTION
                          ADOPTING A SECTION 403(B) PLAN AND
                   APPOINTING THE TREASURER TO ADMINSTER THE PLAN

           WHEREAS, Internal Revenue Code (“IRC”) Section 403(b) and applicable regulations there
       under provide that (i) contributions made by the Board on behalf of its employees (including
       contributions made pursuant to salary reduction agreements) to insurance companies and certain
       other entities which are to be held under certain annuity contracts or custodial account agreements
       described therein (“403(b) Contracts”) will not be currently treated as gross income for federal
       income tax purposes, and (ii) such contributions and earnings thereon will not be subject to federal
       income tax until distributed to the employee or other beneficiary of such contract; and

              WHEREAS, Ohio Revised Code (“ORC”) Section 9.90 provides that the Board may make
           contributions on behalf of employees to annuity contracts and/or custodial accounts described in
           IRC Section 403(b) (including contributions made pursuant to a salary reduction agreement); and
   WHEREAS, ORC Section 9.91 provides that, subject to certain restrictions that the Board may
impose, employees may request that the Board make contributions on their behalf to a 403(b)
Contract designated by such employees, under salary reduction agreements or other terms and
conditions as determined by the Board; and



      WHEREAS, ORC Section 9.91 provides that the Board may require a 403(b) Contract
   provider, or broker who offers 403(b) Contracts, to enter into a reasonable agreement protecting
   the Board from any liability attendant to procuring, or making contributions to, a 403(b)
   Contract for its employees; and

      WHEREAS, the Board wishes to make contributions under one or more 403(b) Contracts on
   behalf of employees, who elect to have such contributions made thereto pursuant to salary
   reduction agreements, provided that the provider of the 403(b) Contract, or the broker for the
   403(b) Contract, executes an agreement protecting the Board from liability attendant thereto; and

       WHEREAS, Treasury Department Regulations under IRC Section 403(b) require that the
   Board, among other things, adopt a plan document that will reflect its policies and procedures in
   regard to contributions to 403(b) Contracts, and that otherwise provide that such policies and
   procedures will comply with the requirements of IRC Section 403(b), as interpreted by such
   regulations; and

      WHEREAS, pursuant to applicable board policies, administrators and other non-bargaining
   employees are, upon retirement, entitled to receive certain types of severance pay; and

        WHEREAS, pursuant to, and in accordance with, the provisions of IRC Section 403(b) and
the regulations thereunder, and certain other provisions of the federal income tax law, the Board
wishes to establish a Section 403(b) Plan that will permit employees to make elective deferrals under
the Plan and will also provide for the mandatory deferral of some or all of the severance pay of
certain retiring employees; and

   WHEREAS, the Board has consulted with outside legal counsel in regard to the tax
consequences of the 403(b) Plan; and

   NOW, THEREFORE, BE IT RESOLVED by the Board of Education of the Milton-Union
Exempted Village School District, County of Miami, State of Ohio, that:

Section 1. The Board hereby adopts the Milton-Union Exempted Village School District Section
403(b) Plan that is attached hereto as Exhibit A (the “403(b) Plan”).

Section 2. The Treasurer of the School District is hereby authorized to formally execute, on behalf of
the Board, the attached 403(b) Plan, and any and all other legal documents that may be required to
establish and maintain the 403(b) Plan, including, without limitation, the agreements       that      are
included as Exhibits to the 403(b) Plan, and any required filings with the Internal Revenue Service or
other governmental agencies. Further, the Treasurer is hereby appointed to act on behalf of the Board
as the Administrator of the 403(b) Plan. Accordingly, the Treasurer may adopt rules and regulations
relating to plan administration as, in the Treasurer’s sole judgment, shall be necessary or desirable for
403(b) Plan administration and compliance with applicable law.

Section 3. This Board finds and determines that all formal actions of this Board and of any of its
committees concerning and relating to the adoption of this resolution were taken, and that all
       deliberations of this Board and of any committees that resulted in those formal actions were held, in
       meetings open to the public in compliance with the law.


       Section 4. This Resolution shall be in full force and effect as of January 1, 2009

Treasurer Klein reported that this is the first step in becoming compliant with IRS regulations.

Vote: Yeas: Mr. Long, Mrs. Minneman, Mrs. Swigart, and Mr. Dehus
      Nays: None

President Minneman declared the motion passed by a vote of 4 for and 0 against.

Resolution – Income Tax Levy
A motion was presented by Mr. Dehus and seconded Mrs. Swigart to approve the following resolution:

                            RESOLUTION DECLARING THE NECESSITY OF
                           RAISING $1,900,000.00 ANNUALLY FOR SCHOOL
                                       DISTRICT PURPOSES

       BE IT RESOLVED by the Board of Education of the Milton-Union Exempted Village School
       District (the "School District"):

       SECTION 1. That pursuant to the provisions of Section 5748.02 of the Ohio Revised Code as
       enacted in Substitute Senate Bill 28 of the 118th General Assembly (the "Act"), and as amended, it is
       necessary to raise $1,900,000.00 for school district purposes (as defined in the Act). The income that
       is to be subject to the tax is taxable income of individuals as defined in division (E)(1)(b) of Section
       5748.01 of the Ohio Revised Code.

       SECTION 2. That pursuant to such Section 5748.02, this board of education hereby applies to the
       Tax Commissioner of the Ohio Department of Taxation to estimate the property tax rate that would
       have to be imposed by the School District in the current year to produce the amount set forth in
       SECTION 1 hereof and to estimate the income tax rate that would have had to have been in effect for
       the current year as a school district income tax to produce the amount set forth in SECTION 1 hereof.

       SECTION 3. That the treasurer of this board is hereby directed to certify immediately to the Tax
       Commissioner of the Ohio Department of Taxation a copy of this resolution.

       SECTION 4. That it is found and determined that all formal actions of this board of education
       concerning and relating to the adoption of this resolution were adopted in an open meeting of this
       board of education, and that all deliberations of this board of education, and of any of its committees
       that resulted in such formal action, were in meetings open to the public, in compliance with all legal
       requirements, including Section 121.22 of the Ohio Revised Code, and the rules of this board of
       education adopted in accordance therewith.


Treasurer Klein reported that this is the first of two resolutions necessary to place an earned income tax on
the ballot in November for the purpose of paying a construction bond for the new building and additional
operating costs associated with the new building. Based on Department of Taxation estimates received
earlier, Treasurer Klein estimates that a 1.25 percent income tax will be certified by the Ohio Department of
Taxation.
Vote: Yeas: Mr. Long, Mrs. Minneman, Mrs. Swigart, and Mr. Dehus
      Nays: None

President Minneman declared the motion passed by a vote of 4 for and 0 against.

MDECA Contract
A motion was presented by Mr. Dehus and seconded Mr. Long to renew the annual contract with
Metropolitan Dayton Education Cooperative (MDECA) for Fiscal, Student, EMIS, and Network Services for
FY 2009. Cost $18,365.30

Treasurer Klein reported that MDECA provides the financial software, internet and email connections, EMIS
connections for the district. Mr. Dehus asked about the district’s email policy and wondered about violations
of that policy. Superintendent Rammel reported that there is a policy and that violations have generally been
handled by the building administrator. Director Johnson commented that emails are public records.
Superintendent Rammel commented that the policy will be on line shortly so that employees will have access
to the policy and that she will make it part of the opening day meeting.

Vote: Yeas: Mrs. Minneman, Mrs. Swigart, Mr. Dehus, and Mr. Long
      Nays: None

President Minneman declared the motion passed by a vote of 4 for and 0 against.

Annexation of District Owned Property
A motion was presented by Mr. Dehus and seconded Mrs. Swigart to request annexation of the district
owned property known as the Lowry Recreation Complex, comprised of approximately 140 acres, by the
Village of West Milton. The purpose of this request is to allow for the future development of the site with
city water and sewer as well as to provide the school district with city police coverage.

Superintendent Rammel reported that she had spoken with Village Manager Howard and that he plans on
attending the August Team Management Meeting. With this resolution, he will start working on the process,
which can be lengthy and complicated. He will need to work with Union Township trustees regarding roads
such as Milton-Potsdam. Mr. Dehus asked if we knew the extent of the annexation. Superintendent Rammel
reported that perhaps the Senior Citizens center, but that nothing certain is known.


Vote: Yeas: Mrs. Minneman, Mrs. Swigart, Mr. Dehus, and Mr. Long
      Nays: None

President Minneman declared the motion passed by a vote of 4 for and 0 against.

Administrative Salaries
A motion was presented by Mr. Dehus and seconded Mrs. Swigart to approve the following administrative
personnel receive the same percent increase in salary as the BOE approved in the MUEA-BOE contract for
the certificated personnel in the 2008-2009 school year, effective July 1, 2008.

           1.   Chris Johnson, Director Business Operations
           2.   Laurie Grube, Elementary Principal
           3.   Penny Johnson, Elementary Assistant Principal
           4.   Dan Hake, Middle School Principal
           5.   Brian Powderly, High School Principal
           6. Scott Bloom, High School Assistant Principal
           7. Teresa Raypole, Director of Curriculum and Student Services
           8. Sue Ballauer, Psychologist
           9. Mick Nealeigh, Technology Coordinator
           10. Tom Koogler, Athletic Director

Vote: Yeas: Mr. Dehus, Mr. Long, Mrs. Minneman, and Mrs. Swigart
      Nays: None

President Minneman declared the motion passed by a vote of 4 for and 0 against.

Administrative Contracts
A motion was presented by Mr. Dehus and seconded Mrs. Swigart to renew or extend the following
administrator's contracts as follows:
            1. Scott Bloom - High School Assistant Principal
               3 years commencing on July 1, 2009 and ending June 30, 2012, and
               increase in work days from 210 to 215 beginning July 1, 2008
            2. Dan Hake – Middle School Principal
               3 years commencing on July 1, 2009 and ending June 30, 2012
            3. Laurie Grube – Elementary School Principal
               3 years commencing on July 1, 2009 and ending June 30, 2012
            4. Penny Johnson – Elementary Assistant Principal
               3 years commencing on July 1, 2009 and ending June 30, 2012
            5. Mick Nealeigh – Technology Director
               3 years commencing on July 1, 2009 and ending June 30, 2012
            6. Tom Koogler -Athletic Director
               3 years commencing on July 1, 2008 through June 30, 2011

Vote: Yeas: Mr. Long, Mrs. Minneman, Mrs. Swigart, and Mr. Dehus
      Nays: None

President Minneman declared the motion passed by a vote of 4 for and 0 against.

Student Fees
A motion was presented by Mr. Long and seconded Mrs. Swigart to approve the student fees for the 2008-
2009 academic year. (see attached)

Superintendent Rammel reported that compared to last year, the elementary fees are the same. In the Middle
School, a couple of fees were added or increased and at the High School some fees increased and some
decreased. President Minneman requested that the fees be posted on the district web site for parents to see.

Vote: Yeas: Mr. Long, Mrs. Minneman, Mrs. Swigart, and Mr. Dehus
      Nays: None

President Minneman declared the motion passed by a vote of 4 for and 0 against.

Waiver Day
A motion was presented by Mrs. Swigart and seconded Mr. Dehus to change the date of the third district
Waiver Day from February 13, 2009 to January 30, 2009 because of interference with the February count
week (make-up).
Superintendent Rammel reported that the waiver day has been set with MUEA prior to the state ruling that
waiver days could not occur during the count week.

Vote: Yeas: Mrs. Minneman, Mrs. Swigart, Mr. Dehus, and Mr. Long
      Nays: None

President Minneman declared the motion passed by a vote of 4 for and 0 against.

Organization Coverage Under District Liability Insurance
A motion was presented by Mr. Dehus and seconded Mrs. Swigart to recognize the following organizations
as board-approved school/student support groups for the purpose of qualifying for coverage under the
district’s Liability Insurance Policy:
                 1. PTO                                8. Boys’ Basketball Parents Assoc.
                 2. Music Boosters                     9. Baseball Boosters
                 3. Football Parents’ Assoc.          10. Softball Parents
                 4. M-U Athletic Boosters             11. M-U Track Club
                 5. M-U Alumni Assoc.                 12. M-U Soccer Club
                 6. M-U Friends of Wrestling          13. M-U Cheer Club
                 7. Girls’ Basketball Parents

Vote: Yeas: Mrs. Swigart, Mr. Dehus, Mr. Long, and Mrs. Minneman
      Nays: None

President Minneman declared the motion passed by a vote of 4 for and 0 against.

Consent Calendar (1-2)
A motion was presented by Mr. Dehus and seconded by Mr. Long to approve the consent calendar.

All matters listed under the Consent Calendar are considered by the Board to be routine and will be enacted
by the Board in one motion in the form listed below. There will be no discussion of these items prior to the
time the Board votes on the motion unless members of the Board, staff, or the public request specific items to
be discussed and removed from the Consent Calendar. The Superintendent and staff recommend approval of
all Consent Calendar agenda items.

       (Certificated)
       1. Accept the following certificated resignations:
               a. Ryan Gutman     -    MS Math Teacher
                   Effective      -    August 22, 2008

       2.   Employ the following certificated personnel for the 2008-09 academic year:
              a. Carol Bellas      -    Elementary Art Teacher
                 Effective         -    August 25, 2008
                 Salary            -    As per salary schedule

               b. Katharine Barnes -     MS Intervention Specialist
                  Effective        -     August 25, 2008
                  Salary           -     As per salary schedule

               c. Elaine Hart       -    HS Intervention Specialist
                  Effective         -    August 25, 2008
                  Salary            -    As per salary schedule
3. Employ the following substitute certificated personnel for the 2007-08 academic year,
on first eligible date, rate of $75 per day:
         a. David Moore

(Supplemental)
4. Employ the following certificated personnel on supplemental contracts as teachers in the Virtual
    Learning Academy for Summer 2008 and/or the 2008-09 academic year. Stipend per the Virtual
    Learning Academy Faculty Payment Schedule.
       a. Valerie Cope             f.. Linda Netzley
       b. Ron Decker               g. Melissa Dornbusch
       c. Jodi Hill                h. Mary August
       d. Brett Barnes             i. Dana Dickison
       e. Angela Riethman          j. Kelly Strick

5.   Employ the following personnel on supplemental contracts for work on June 10, 2008 as part of
     the elementary CIP Action Plan Development Team. Paid for by the OISM grant at $18/hour.
        a. Jennie Shivener          d. Rochelle Brazina
        b. Theresa Arnold           e. Helen Wolf
        c. Karen Yount

6.   Employ the following personnel on supplemental contracts to teach summer school at the high
     school for credit recovery beginning July 7, 2008. To be paid through a School Improvement
     Grant – Stipend $20/hour.
        a. Mary August                d. Kelly Strick
        b. Brett Barnes               e. Rebekah McIntyre
        c. Deb Kurtz

7.   Accept the following supplemental resignation:
       a. Jerrel Morgan      -     Reserve Boys' Basketball Coach
          Effective          -     June 2, 2008

8.   Employ the following personnel on a supplemental contract for Summer 2008:
     POSITION                 PERSONNEL               STIPEND            STEP
     Study Table (OGT)        Brittany Force     As per salary schedule N/A

9.   Correct the 2008-09 supplemental contracts issued to the following personnel due to changes in
     the new negotiated agreement:
     POSITION                   PERSONNEL              STIPEND                STEP
     District Library (80 hrs.) Heather Galentine From $18/hr. to $20/hr. N/A
     Football:
     HS Head Coach              Bret Pearce              $5,700          From 3 to 4
     HS Assistant Coach         Tim Antonides            $4,072          From 3 to 4
     HS Assistant Coach         Joe Blackburn Extra Curr. Personnel Supple. Wage Sched.
                                                                         From 3 to 4
     HS Assistant Coach         Ken Christello           $4,072          From 3 to 4
     HS Assistant Coach         Larry Thoele             $4,072          From 3 to 4
     Cross Country:
     Head Coach                 Mike Meredith            $2,769          From 3 to 4
     Golf:
     Head Coach                 Andy Grafflin            $2,769          From 3 to 4
    Tennis:
    Head Girls Coach          Sharon Paul              $2,769        From 3 to 4
    Volleyball:
    HS Head Coach             Bill Ginn                $3,420        From 3 to 4
    Cheerleader Advisors:
    HS Varsity Football (sharing Karen Evans           $1,160.50     From 3 to 4
    9th Grd. Football   duties) Glenna Galbreath       $1,160.50     From 3 to 4
    HS Var./Res. Basketball      Barb Peck             $1,792        From 3 to 4
    MS Football                  Barb Peck             $ 896         From 3 to 4
    Basketball:
    HS Boys Head Coach           Brett Barnes          $5,700        From 3 to 4
    HS Girls Head Coach          John Brackman         $5,700        From 3 to 4
    HS Girls Reserve Coach       Craig Brown           $4,072        From 3 to 4

10. Employ the following personnel on supplemental contracts for the 2008-09 academic year:
    POSITION                   PERSONNEL               STIPEND             STEP
    Football:
    HS Freshman Head Coach Kortney Krieger              $2,362                 4
    HS Freshman Asst. Coach Terry Shelley               $1,873                 4
                       th
    MS Head Coach (7 )          Bill Osman              $2,443                 4
    MS Assistant Coach (7th)    Kyle Roy                $1,466                 1
                        th
    MS Head Coach (8 )          Mike Rohr               $2,443                 4
    MS Assistant Coach (8th)    Dan Studebaker          $1,873                 4
    Soccer:
    HS Boys Assistant Coach Todd Huffman                $1,629                 1
    Basketball:
    MS Girls Coach (8th)        Jim Wheeler             $2,443                 4
    MS Girls Coach (7th)        Kathryn Roose           $1,629                 1
    Wrestling:
    HS Head Coach               Sean Hogan              $4,886                 1
    HS Assistant Coach          Eric Ross               $4,072                 4
    MS Head Coach               Art Ratcliff            $2,280                 3
                                                                           (cont. )
    POSITION                    PERSONNEL              STIPEND            STEP
    Summer Physical Fitness: Bret Pearce                   $651            N/A
    Athletic Personnel:
                  Shawna Martens Per Extra Curr. Personnel Supple. Wage Schedule
                  Kevin Smith       Per Extra Curr. Personnel Supple. Wage Schedule
                  Brett Barnes      Per Extra Curr. Personnel Supple. Wage Schedule
                  Jerrel Morgan     Per Extra Curr. Personnel Supple. Wage Schedule
                  Becky Denlinger Per Extra Curr. Personnel Supple. Wage Schedule
                  Peggy Smith       Per Extra Curr. Personnel Supple. Wage Schedule
                  Nancy Blair       Per Extra Curr. Personnel Supple. Wage Schedule
                  Deb Kurtz         Per Extra Curr. Personnel Supple. Wage Schedule
                  Janna Grubbs      Per Extra Curr. Personnel Supple. Wage Schedule
    Extended Days:
    13 ext. days-Ele Sec.       Ruth Dafoe             Per Diem             N/A
    13 ext. days-MS Sec.        Peggy Smith            Per Diem             N/A
    2 ext. days-HS Cafeteria    Lynn Haupt             Per Diem             N/A
    2 ext. days-El/MS Cafeteria Linda Baughman         Per Diem             N/A
       (Classified)
       11. Accept the following classified resignation:
           a. Vickie Brown -        Bus Driver
               Effective      -     June 1, 2008

       12. Contract Amendment
           Superintendent Rammel recommends amending the contract of Chris Johnson, Director of
           Business Operations to allow for the conversion of a maximum of five (5) unused vacation days
           to pay, effective June 30, 2008.

Vote: Yeas: Mr. Dehus, Mr. Long, Mrs. Minneman, and Mrs. Swigart
      Nays: None

President Minneman declared the motion passed by a vote of 4 for and 0 against.

OTHER AUTHORIZATIONS, RESOLUTIONS, ETC.
OSBA Capital Conference Delegates
A motion was presented by Mrs. Swigart and seconded Mr. Dehus to appoint Chris Long as delegate and
Shelley Swigart as alternate to the OSBA Capital Conference, November 2008.

Vote: Yeas: Mr. Long, Mrs. Minneman, Mrs. Swigart, and Mr. Long

       Nays: None

President Minneman declared the motion passed by a vote of 4 for and 0 against.

Handbooks
A motion was presented by Mrs. Swigart and seconded Mr. Long to adopt the following handbooks for usage
throughout the Milton-Union Exempted Village School System effective with the 2008-09 school year.

            -Student/Parent Handbook                 -Classified Handbook
            -Faculty Handbook                        -Substitute Teacher Handbook
            -Athletic Handbook                       -Building handbook supplements

President Minneman questions the HS drop off rules due to the new front parking lot reconfiguration.

Vote: Yeas: Mrs. Minneman, Mrs. Swigart, Mr. Dehus, and Mr. Long
      Nays: None

President Minneman declared the motion passed by a vote of 4 for and 0 against.

Board Policies
A motion was presented by Mr. Dehus and seconded Mr. Long to adopt the following listed Board Policies
for usage throughout the Milton-Union Exempted Village School System:
             a. #5113        INTERDISTRICT OPEN ENROLLMENT                   Students

The policy is being changed to allow students who do not live in contiguous districts to attend.

Vote: Yeas: Mrs. Minneman, Mrs. Swigart, Mr. Dehus, and Mr. Long
       Nays: None
President Minneman declared the motion passed by a vote of 4 for and 0 against.
Open Enrollment
A motion was presented by Mr. Dehus and seconded Mrs. Swigart to approve a revision to the Milton-Union
Open Enrollment resolution, approved at the March 17, 2008 board meeting, as provided for in SB140, and
the Ohio Department of Education Rule 301-48-02. Details are outlined in Board Policy #5113 (Inter-
District Open Enrollment), effective for the 2008-09 school year.

Vote: Yeas: Mrs. Swigart, Mr. Dehus, Mr. Long, and Mrs. Minneman
      Nays: None

President Minneman declared the motion passed by a vote of 4 for and 0 against.

COMMITTEE REPORTS

       Legislative & Student Achievement - Mr. Huffman
       None

       Lowry Recreational Complex - Mr. Dehus and Mrs. Swigart
       None


       Policy Update - Mrs. Minneman and Mr. Long
       None

       Building & Transportation - Mr. Huffman and Mr. Dehus
       None

       MVCTC - Mrs. Swigart
       None

       Milton-Union Education Foundation - Mrs. Minneman (4th Monday of month)
       The golf fundraiser took place today and seemed to be a success.

       Audit/Finance Committee - Mr. Huffman (2 times/yr.)
       None


INFORMATION ITEMS
Director Johnson reported that if the new school is built at Lowry, it could affect the need for the Lowry
Recreational Complex Committee.

Director Johnson reported that American Forestry reports that they believe the tree at Lowry can be saved.
However, he wants a climber to come back to check the tree to be more exact.


BOARD ANNOUNCEMENTS (Meetings, etc.)
        Regular Board of Education Meeting
        July 21, 2008
        7:30 p.m.
        Board Conference Room
EXECUTIVE SESSION
A motion was presented by Mrs. Swigart and seconded by Mr. Dehus to enter executive session for the
purpose of discussing the evaluation of personnel.

Vote: Mr. Dehus, Mr. Long, Mrs. Minneman, and Mrs. Swigart
Nays: None

Mrs. Minneman declared the motion passed by a vote of 4 for and 0 against.

The board entered Executive Session at 8:16 p.m.

The board returned to Special session at 8:39 p.m. and conducted no further business


ADJOURNMENT
A motion was presented by Mr. Huffman and seconded by Mr. Long to adjourn.
President Minneman declared the meeting adjourned at 8:36 p.m.

								
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