Lake Adventure Dolphin s Swim Team Parents Association

							 LAKE ADVENTURE DOLPHINS PARENT’S ASSOCIATION
              OFFICIAL BY-LAWS


                                     Article I – Name

                          The name of the Team shall be:
             Lake Adventure Dolphin’s Swim Team Parents Association



                The Purpose for which this organization has been founded:

1. To provide a setting that offers all parents, grandparents, and guardians the opportunity
to share ideas, concerns, energies, and talents with one another to achieve common goals.

2. Maintain membership within The Pocono Mountain Summer Swim League
Guidelines.

                                  Article III Philosophy

1. The Dolphin Swim Team Board believes that a successful swim team is based on
dedication, hard work, and team sportsmanship by both our Adults and Swimmers.

                                   Article IV – Objectives

1. To provide support and resources to the team for the benefit and fun of the children.

2. To promote and help develop a cooperative working relationship between the parents
and LACA, and Recreation Dept.

3. To develop parent leadership and build capacity for greater involvement.

4. Encourage parent participation on all levels.

5. To organize fund raising events that will in turn benefit the team.

                                 Article V – Membership

             Section 1. Swimmers Eligibility in accordance with PMSSL.

   1. In order to represent a community, a swimmer must reside with a parent,
      Grandparent, or a Guardian, who owns, resides, or rents in that community. (e.g. a
      lifeguard hired by a community is not eligible to swim for that community unless
      that lifeguard owns, resides, or rents in that community)
   2. To participate in the championships, an owner or person who permanently resides
      in a community must swim at least one dual meet during the current season; a
      seasonal renter or grandchild must swim three dual meets in order to participate in
      the championships.
   3. Age Criteria will be based upon the swimmer’s age of July 3rd, of that year. The
      swimmer will age up ON July 4th.
   4. A swimmer may move up to an older age group or groups for competition, but
      may not compete in a younger group.

Section 2.    Eligibility: Lake Adventure Dolphin Swim Team Parent Association

   1. Membership is limited to Parents, Grandparents, or Guardian of a current
   swimmer(s)

   2. Parents, grandparents, or guardians are responsible for all fees. They must be
   current and paid in full, for that swim season and will be considered in good standing.

Section 3.

   1. Parents, grandparents, and guardians, in good standing may serve on a
   committee or committee’s. They may serve as chairpersons of such committee’s.

   2.   They are eligible to vote on any matters, requiring votes of the members.


Section 4. Voting Privileges:

   4.1 Each Family is entitled to 2 votes. You must be a parent, grandparent, guardian,
   of a current swimmer, and be present during voting.



                                  Article VI: Officers

Section 1. Executive Board

   1.1 The Executive Board will consist of a: President, Vice President, Treasure,
   Secretary, and 1 parent liaison. The Lake Adventure Swim Team Parents Association
   members must elect the mandatory core officers (President, Vice President, Treasurer
   and Secretary) in order to be a functioning board.

   1.2 Each Executive Board Member is entitled to 1 vote. All votes must be voted
   upon by all members.

   1.3 The Executive Board shall have the right to determine fees and expenditures.
        1.4 The Executive Board will be empowered to form committees.




Section II: Terms of Office and Term Limits:

     1. The term of office shall be from Labor Day to Labor day. Officers shall be elected
     on Labor Day weekend at LA Dolphin’s Swim Team last seasonal meeting for a two-
     year term beginning Labor Day. Eligibility for office is limited to parents,
     grandparents, legally appointed guardians to current swimmers only. Candidate may
     be elected to serve as many terms as they are duly elected.

     2. If the present board is hosting Championships the following season, the current
     Executive Board will stay as is, until the September after Championships.



Section III: Duties of Officers:

1.      President:      The president shall preside at all meetings of the LA Dolphin’s
        Swim Team. The president shall meet regularly with the Executive Board
        members in accordance with the By-Laws to plan the agendas for the general
        membership meetings. The president shall assist with the Labor Day transfer of
        LA Swim team records to the incoming Executive Board after an election. The
        president shall attend at all The League Meetings, or shall assign others from the
        Executive Board to attend in his/her absence. The president shall be one of the
        signatories on checks, unless related by blood or marriage to the treasurer, in this
        event the President will designate other signatories to work with the treasurer
        from the current Executive Board.

2.      Vice President:         The vice president shall assist the president and shall
        assume the president’s duties in his/her absence or at the presidents request,
        which includes presiding at set Board and General Meetings if the president is
        unavailable as well as attending any/all meetings and swim meets. The vice
        president shall assist with the Labor Day transfer of Swim Team records to the
        incoming Executive Board after an election.

3.      Secretary:     The secretary shall maintain the official record (minutes) of the
        proceedings and actions of all meetings and swim meets. The responsibilities shall
        include the preparation of sign-in sheets and recording and maintaining the
        minutes. The secretary shall prepare and read the minutes of each meeting and
        shall make copies available. A copy of the minutes shall be given to the President,
        and Executive Board Members for review. And the minutes shall also be posted
        on the Lake Adventure Swim Team Website. He/she shall maintain a copy of the
        swim teams records. The secretary shall be responsible for reviewing, maintaining
       and responding to all correspondence addressed to the Swim Team. The secretary
       shall assist with the Labor Day transfer of all Swim Team records to the incoming
       Executive Board after an election.

4.     Treasurer: The treasurer shall be responsible for all financial affairs and funds
       of the swim team. The treasurer shall also be responsible for maintaining an
       updated record of all income and expenditures of swim tea and shall be one of the
       signatories on checks. The treasurer shall adhere to and implement all financial
       procedures established by the Executive Board. The treasurer shall be prepared to
       present and provide copies of financial reports at all Parent Association meetings,
       and shall be posted on the Lake Adventure Swim Team Website. The treasurer
       shall also prepare and provide year-end financial reports at the Labor Day
       meeting. He/she shall make available all books or financial records for viewing
       by members and for audit at all Parent Association meetings. The treasurer shall
       prepare all financial records and assist with the Labor Day transfer of all Swim
       Team records to the incoming Executive Board after an election.

5.      Parent Representative/Liaison shall help maintain a healthy working
       relationship between coaches, swimmers, parents, grandparents, legal guardians,
       and executive board members. To keep all executive board members aware of
       concerns by coaches, swimmers, and parents, grandparents, or legal guardians.

Section IV: Voting
       Each member of the Executive Board shall be entitled to one (1) vote.



Section V: Election of Officers
       Any Parent or Grandparent in good standing may run for a Board position. The
       election of officers of the Swim Team must be held on Labor Day weekend.

1      Notices: The meeting notice and agenda for the Labor Day election meeting shall
       be distributed not less than ten (10) calendar days prior to the date. The
       distribution dated shall appear on all notices. It shall list all candidates in
       alphabetical order by surname on the Dolphin Bulletin Board (in the clubhouse),
       and the Swim Team website.

2      Voting Requirements: There shall be two (2) votes per family. Voting by proxy
       or absentee ballot is prohibited.

       Contested Elections and Use of Ballots:

              Written ballot shall be used in all contested elections
              Names of candidates shall appear on the ballot in alphabetical order by
               surname only
              Ballots shall be distributed once voter eligibility has been established
             Ballots shall be counted immediately following the election an in the
              presence of the members
             Ballots shall be retained for six months by the Secretary or an Officer of
              the Executive Board

4.    Uncontested Elections: In uncontested elections, nominee or nominees shall be
      considered elected.


Section VI: Labor Day Transfer of Records

      The outgoing Swim Team Executive Board shall arrange for the orderly transfer
      of records and information of the Swim Team, which shall include an overview of
      all Swim Team transactions for the previous year/years to the incoming Executive
      Board.


Section VII: Vacancies

      All mandatory officer vacancies must be filled by succession of the next highest-
      ranking officer. For example, the vice president will fill a vacancy in the position
      of President. In the event that the core mandatory officers (President, Vice
      President, Secretary, and Treasurer) cannot b filled through succession, a special
      expedited election must be held to fill that vacancy. Officers’ who wish to resign
      their position once an election has been certified, must do so in writing to the
      secretary, and at that time, shall turn over all records to the Executive Board. In
      the event of the resignation of the Secretary, he/she must transfer all records to the
      President.


Section VIII: Special Expedited Election Process

      Special expedited elections shall be held to fill vacancies in mandatory officer
      positions (President, Vice President, Secretary, or Treasurer) in the event the
      cannot be filled through succession. The Executive Board shall be responsible for
      announcing vacancies in any or all of the core mandatory officer positions.
      Notice of any vacancies must be communicated to the general membership at
      least forty-eight (48) hours prior to holding special election process to fill the
      vacancy. Officer vacancies can be filled at a special meeting provided there has
      been at least five (5) calendar days written notice to the membership.
Section IX: Quorum

       One more than half (1/2) of the members of the Executive Board shall constitute a
       quorum allowing for official business to be transacted. A quorum of 20% of the
       swim team shall be required in order to conduct official swim team business.


Section X: Minutes

       Minutes of the previous meetings shall be available in written form and read for
       approval at the next general membership meeting. The minutes must be made
       available upon request to any member.

Section XI: Parliamentary Authority

        Roberts Rules of Order Newly Revised shall govern all procedural questions not
covered by these by-laws, provided they are not inconsistent with the law, policy,
regulation and these by-laws.


                                 Article VII-Meetings


Section 1: General Membership Meetings

       1.1 Regularly scheduled meetings of the swim team should be three (3) per
       season. Memorial Day, Tricky Tray Sunday, and Labor Day. Written notice of
       each membership meeting shall be posted when necessary.

       1.2 All eligible members may attend and participate during general membership
       meetings and may speak to agenda items subject to restrictions in these by-laws.


Section 2: Order of Business

       The order of business at meetings of the Swim Team, unless changed by the
       Executive Board shall be:
              *Call to order (President)
              *Reading of and approval of Minutes (Secretary
              *Presidents Report
              *Treasures Report
              *Committee Report
              *Old Business
              *Adjournment
Section 3: Emergency Executive Board Meetings


       1. An emergency Executive Board meeting shall be called to deal with matters
       of importance that cannot be postponed until the next scheduled Executive Board
       Meeting. The President may call a special executive Board meeting with a
       minimum of forty-eight (48) hours written notice to the board members stating
       precisely what the topic of the meeting will be.

       2. Upon receipt of written request from three (3) Executive Board members the
       President must call a special board meeting within forty-eight (48) hours of the
       request.

Section 4: Meetings

       Regularly scheduled meetings of the Executive Board shall be at least twice per
       swim team season, May-Sept.


                                   Article VIII- Committees



Section 1: Standing Committees

       The President will appoint standing committee chairperson/s with the approval of
       the Executive Board. The standing committees of the association are the
       following:
       The membership committee shall be responsible for encouraging parent
       participation, outreach and recruitment. The chairperson for the membership
       committee shall make every effort to coordinate their outreach efforts and
       strategies with the community.


                             Article IX-Financial Affairs

Section 1: Fiscal Year

       The fiscal year for the Dolphin Swim Team shall run from Memorial Day to
       Labor Day.

Section 2: Signatories
       The Treasurer and one other Board Member as determined by the Board shall be
authorized to sign checks. Signatories shall not be related by blood or marriage.
Section 3: Financial Accounting

       1. The treasurer shall prepare and provide copies of the Interim Financial
       Records at each meeting, including all income and expenditures, to be presented
       and reviewed by the general membership.

       2. The treasurer shall be responsible for all monies of the swim team and hall
       keep accurate records in a form consistent with these by-laws. The treasurer, and
       at least two (2) other executive board members and additional persons as needed
       shall be designated and approved by the executive board to collect, count, tally
       and record all orders and payments. The treasurer and at least one other executive
       board member shall transport all funds to the bank, and deposit slips shall identify
       the source of all monies deposited. All parties involved in these financial
       transactions shall initial the deposit slips. The treasurer shall make all authorized
       disbursements and shall deposit all monies for the Swim Team in a banking
       institution selected by the Swim Team. All records and transactions of the Swim
       Team including checkbooks, ledgers, cancelled checks, invoices, receipts etc.,
       shall be maintained and secured by the treasurer.



                                 Article X-Amendments

These by-laws may be amended at any regular meeting of the association by a two-third
vote of members present. At any time, a by-laws committee may be formed and should
be comprised of, but not limited to, the President, Vice President, Secretary, Treasurer,
and two additional Executive Board Members. They shall offer amendment suggestions
to be presented to the General Membership, provided the amendment(s) has/have been
presented in writing to the membership at a previous meeting, and appears in the notice
of the meeting at which it is to be amended. Amendments are effective immediately
unless otherwise specified. A thorough review of these by-laws shall be conducted every
four (4) years.

These by-laws as set forth above have been voted on and approved by the membership.
The most recent amendment(s) was/were approved at an Executive Board Meeting on
Labor Day weekend 2008.