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Cox Communications Procure to Pay Initiative
Electronic File Webinar
Today’s Objectives
• Introduction to Cox Communication’s Vision
• eInvoicing
Why Go Green?
What’s in it for YOU?
• Obtain your commitment to participate as an
electronic delivery supplier partner
• What’s Next?
7/4/2012 Cox Communications - CONFIDENTIAL 2
The Cox Communications Vision
“To be the most trusted provider of communication
and entertainment services in America”
RELIABILITY
Timely and Accurate Payments
According to Agreed-to Terms
Customers
COX
VISION
Employees Partners
SIMPLICITY CONSISTENCY
“Reduced” Touches Standardized Business Processes
Automated Processing
7/4/2012 Cox Communications - CONFIDENTIAL 3
eInvoicing Benefits
• Reduced per Transaction Costs
– Standardized Business Processes
– Fewer “Touches” per Invoice
• Reduced Environmental Impact
• Faster, More Accurate Invoice Processing
• Invoice Tracking
– 24/7 Access for Invoice Status
7/4/2012 Cox Communications - CONFIDENTIAL 4
Supplier eInvoicing Benefits
• Assured Invoice Delivery
• No Enrollment Fees
• No Transaction Fees
• Electronic Access to All Invoices
• Reduced Invoice Processing Time
• 24 hour Access to Web Portal
• Reporting Features
• Reduced Carbon Footprint
7/4/2012 Cox Communications - CONFIDENTIAL 5
eInvoicing Process – Purchase Orders
A purchase order (PO) is issued to a supplier, indicating the agreed prices and
quantities for products or services the seller will provide. CCI uses Purchase Orders
for all purchases in excess of 25K, inventory and all capital items. POs created by
COX are approved before commitments are made.
Supplier Amex Cox
(Request for Payment) Payment
Web Entry
Purchase Order is
Pre-approved pre approved prior
Purchase Order to invoicing via
Oracle requisition
process
Two Way Match Three Way Match
Occurs In AMEX – occurs in Oracle –
(Price and (Price, Quantity,
Quantity) and Receipt)
Electonic File
Schedule
payment based
on negotiated
payment terms
END
7/4/2012 Cox Communications - CONFIDENTIAL 6
eInvoicing Process – Non PO
A non PO purchase requires an approval after the invoice is received. American Express
facilitates this approval by routing invoices to the appropriate personnel.
Supplier Cox
(Request for Payment) Amex Payment
Web Entry
Invoice is sent to Is Additional
CCI employee via Approval Needed?
No
routing ID
Yes
Electronic Invoice is routed
Invoice is Coded Schedule
File using Employee-
and/or Approved payment based
Supervisor hierarchy
based off of Spend on negotiated
from PeopleSoft and
Authorization Limits payment terms
Approved
END
7/4/2012 Cox Communications - CONFIDENTIAL 7
How do we make it happen?
Be Early Adopters Into The eInvoicing Program:
• Commit to “Electronify” your invoices to Cox
• Develop the required interface to Amex for testing
• Submit electronic invoices beginning on deployment date
• Participate in our functional and end user testing by providing
realistic supplier data
• Provide feedback throughout to help ensure eInvoicing is a
success!
7/4/2012 Cox Communications - CONFIDENTIAL 8
eInvoicing Projected Timeline
EVENTS Q3 2008 Q4 2008 Q1 2009
Functional Unit Testing
User Acceptance Testing
PO Pilot Go Live
Non PO Pilot Go Live
Full Deployment Go Live
7/4/2012 Cox Communications - CONFIDENTIAL 9
Interface Specifics
• Two File Formats Available
– EDI 810 (No VAN Required) -VAN acceptable if it transacts
AS2)
– Flat File
• Multiple Transmission Protocols Accepted
– SFTP (Secure File Transmission Protocol) -preferred
– SCP (Secure Copy)
– FTP with PGP or GPG (Public Encryption Key Sharing)-
preferred
– Multiple Private Key Schemes
– VPN
7/4/2012 Cox Communications - CONFIDENTIAL 10
Next Steps
Partners:
• Send the following information to CARS@cox.com
– Technical point of contact
– Are your invoices typically PO or non PO related
American Express:
• Provide supplier enrollment package to Partners
1. Copy of this Presentation
2. Invoice Load Specs & Transmission method Form
3. Listing of FAQs devised during enrollment of initial pilot suppliers
4. Supplier specific information
• Address technical questions identified by Partners
All:
• Participate in bi-weekly touch-points to review progress, and
identify/resolve roadblocks
7/4/2012 Cox Communications - CONFIDENTIAL 11
Questions?
7/4/2012 Cox Communications - CONFIDENTIAL 12
7/4/2012 Cox Communications - CONFIDENTIAL 13
