SAMPLE LETTER TO HIGH SCHOOL REPRESENTATIVE
Anytown High School
ATTN: High School Counselor
300 Park Street
Anytown, MT 59000
Dear x x x x x x x,
The _____________ Rotary Club will be sponsoring at least __ Students from
Anytown High School to attend the 2012 Rotary Youth Leadership Awards (RYLA)
Conference held at Luccock Park Camp July 10-14, 2012.
Applicants who exemplify strong leadership skills or potential are selected by Rotary
Clubs throughout Montana to attend a 5-day leadership camp. Applicants must currently be
in the freshman class. The camp consists of presentations by outstanding motivational
speakers, leadership activities and discussion groups directed by adult Rotarian Facilitators.
We need your assistance in selecting potential candidates. All candidates must have:
Leadership experience or potential, as demonstrated by active participation in
the youth groups, student government activities, athletics, and/or community
Superior citizenship and GPA 2.0 or better.
Ability to contribute / communicate as a member of a group.
Applications are enclosed. Please feel free to make copies so all interested students
can receive one. Please make an effort to get an application to those students
identified by yourself and/or your faculty as likely candidates. Local Rotary Club
members will then contact students completing applications for interviews. There is
no cost to the students who are selected to go to camp. They have been instructed to
complete the interviews and selection process by May 15, 2012..
Additional information about the camp can be found on the following website:
http://www.montanarotary.org/ Click on RYLA in the left column.
Thank you for your assistance. I hope this information will help make your job a little
easier. Please call me at 1-406-__________ , if you need additional help.
RYLA Chair, Rotary Club of ___________
Enclosures: Application Forms
SAMPLE FACULTY ANNOUNCEMENT
The _______________ Rotary Club is sponsoring _______ Applicants from our School
to attend their 20121 Rotary Youth Leadership Awards (RYLA) conference to be held at
the Luccock Park Camp south of Livingston, Montana, July 10-14, 2012. The Rotary
selection committee has asked Faculty members to nominate outstanding male and
female applicants who have demonstrated strong leadership abilities or potential,
academic achievement and participation in extra-curricular or community activities.
Selected students must be able to attend the entire camp. Please submit names this week
to _________________. Rotarians will be at our location to conduct interviews on
SAMPLE ACCEPTANCE LETTER TO ATTENDEE
(City, State, Zip)
Congratulations! The _______________ Rotary Club is pleased to inform you
that you have been selected to attend the 2012 Rotary Youth Leadership Awards (RYLA)
Our Rotary Club will sponsor you at the RYLA 2012 Conference to be held at the
Luccock Park Camp south of Livingston, Montana, July 10-14, 2012. You will also be
asked to attend one of our weekly Rotary Club meetings after camp to report on your
A letter will be sent to you prior to the camp providing you with more details of
the conference, including what to bring. A local Rotary member will be appointed to
ensure that you have transportation to Luccock Park.
I will follow up with you personally, but if you have any questions in the interim,
please feel free to give me a call. If a conflict arises with another activity please let me
know immediately and no later than June 15th. We cannot make attendance exceptions
or changes in arrival or departure times.
____________, RYLA Chair
Rotary Club of _________________
SAMPLE LETTER TO ALTERNATE CANDIDATE
(City, State, Zip)
The __________ Rotary Club wishes to thank you for your interest in the
2012 Rotary Youth Leadership Awards (RYLA) conference. Although you were
an outstanding candidate, I am sorry to inform you that you were not selected to
You were, however, selected as an alternate. The date of the camp is July
10-14, 2012. If someone selected cannot attend, you may be contacted. If you
are contacted to serve as an alternate, a letter will be forwarded to you providing
more details of the conference.
We regret that we did not have enough spaces at the conference to include
all of the outstanding students, such as you, who applied. We wish you continued
success in your future endeavors.
_______________, RYLA Chair
Rotary Club of ____________
SAMPLE PRESS RELEASE
(Rotary Club Name)
The _______________ Rotary Club has selected (Applicant Names) to attend the
Rotary Youth Leadership Awards (RYLA) conference to be held at the Luccock
Park Camp south of Livingston, Montana on July 10-14, 2012.
Campers from all over Montana will attend the weekend leadership skills
conference organized by Rotary District 5390. These outstanding student leaders
will hear presentations by a powerful lineup of speakers, participate in
challenging group discussions and activities, and interact with other top student
(Applicant Names) were selected by the _______________ Rotary Club based on
their strong leadership potential, academic achievement, and involvement in
The _______________Rotary Club salutes these applicants and wishes them well
at the conference.
(CAN BE USED FOR THE ORGANIZATION’S NEWSPAPER OR YOUR
LOCAL COMMUNITY PAPER)