CASH ADVANCE FORM (CAF)
for Travel and Research Advances
ATTACH THIS FORM TO THE INTERNAL BILLING e-DOC
SECTION A - APPLICANT INFORMATION
MSU NET ID #:
Dept. Phone # Ext: Email:
Faculty/Staff Graduate Undergraduate Other
SECTION B: AMOUNT & TYPE OF ADVANCE (please check one box)
ADVANCE WILL BE PROCESSED BY ACCOUNTING, HANNH ADMINISTRATION BLDG, 426 AUDITORIUM RD ROOM 360:
Research Participants Travel Other Account Number Amount $
If the advance request is for $25,000 or more, the Internal Billing eDoc (IB) must be ad hoc routed to AVP/Dean/Associate or Assistant Dean/College Budget Officer for
SECTION C: Travel Advances Only; ACCOUNT(s) TO BE CHARGED (This section is for planning purposes only.)
Account Sub Account Object Code Sub Object Code Project Code Amount
Meal Per Diem/M&IE
TOTAL ESTIMATE $0.00
SECTION D - PURPOSE
Name of Project or
Start Date of Research Project or Date of Departure:
End Date of Research Project or Date of Return:
Purpose of Research Project or Purpose of Travel:
Date amount will be repaid (Research Only):
Note: Advances for Research Participants and must show activity every 120 days. Travel Advances must be reconciled within 30 days of the Date of Return.
SECTION E - ACKNOWLEDGMENT
THE FISCAL OFFICER AND CUSTODIAN ACKNOWLEDGE THAT THEY HAVE READ AND ARE AWARE OF THE FOLLOWING RESPONSIBILITIES. ANY PENALTIES OR
INTEREST INCURRED AS A RESULT OF LACK OF ADHERENCE TO THE FOLLOWING WILL BE THE RESPONSIBILITY OF THE DEPARTMENT.
1) RESEARCH ADVANCES ONLY: PAYMENTS TOTALING $600 OR MORE (EITHER INDIVIDUALLY OR CUMULATIVELY) DURING A CALENDAR YEAR MAY BE
REPORTABLE TO THE IRS. IN THESE SITUATIONS, PLEASE CALL ACCOUNTING FOR REPORTING REQUIREMENTS.
2) WE HAVE READ AND UNDERSTAND SECTIONS 61 (CASH ADVANCES) AND 70 (TRAVEL ADVANCES) OF THE MSU MANUAL OF BUSINESS PROCEDURES
AND THE RELATED RULES AND PROCEDURES.
MSU is an affirmative-action, equal-opportunity employer. Rev 3/2011