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Everything you wanted to know
about
but were afraid
to ask!
Testing Guidelines:
• Prohibit all personnel from
obtaining knowledge of test
items or passage content
before, during, and after
testing
• Train all personnel involved in
the testing process on State
Test Security Law, Security
Guidelines
Testing Guidelines:
• Restrict handling of test materials to
authorized personnel at all times
• Implement check-in, check-out, and
quantity verification procedures for all
test materials
• Return test materials immediately
when the entire administration is
completed
Testing Guidelines:
• Store test materials in a centrally-
located locked room that is
inaccessible to unauthorized
persons
• Conceal all instructional or
reference materials in the test
setting which are related to the
content area being assessed.
Testing Guidelines:
• Turn off all electronic communication
devices (cell phones, pagers, PDAs,
etc.) in the test setting
• Confirm identity of each student is
the person named on the answer
document for every testing session
• Require Test Administrators to remain
with the students and be observant
and non-disruptive throughout the
testing session
School Security
Testing Guidelines: Procedures
• Require Test Administrators and
Proctors to carefully adhere to all test
administration and accommodation
instructions, following appropriate
schedules
• Prohibit coaching students in any
way during State assessments
• Prohibit reading test items and
passages by anyone other than the
students being tested, unless
indicated in test instructions or
accommodations
Testing Guidelines:
• Ensure that test items are not
reproduced, duplicated, or
paraphrased in any way, for any
reason, by any person
• Ensure students respond to test
without assistance from anyone
• Maintain confidentiality of student-
specific accountability demographic
information and test results at all times
• Document test security concerns,
including missing materials, on the
Breach of Testing Security Report
Form
Security Issues
Breech of Security: Handout
TCA 49-1-607 Noncompliance with security
guidelines of the TCAP or successor test. Any
person found to have not followed security guidelines
for administration of the TCAP test, or a successor
test, including making or distributing unauthorized
copies of the test, altering a grade or answer sheet,
providing copies of answers or test questions, or
otherwise compromising the integrity of the testing
process shall be placed on immediate suspension,
and such actions will be grounds for dismissal,
including dismissal of tenured employees. Such
actions shall be grounds for revocation of state
license. [Acts 1992, ch. 535, 4.] If necessary, contact
the Office of Teacher Licensing at (615) 532-4880.
Handout Section I: Test
Security
Breech of Security:
Not following guidelines
Making copies
Altering answers
Consequences:
Suspension, Dismissal or
revoking of license.
Packet of Materials:
• Test Security Procedures –
Updated procedures due April
10, 2006
• Memo – Online data entry
session April 26. Bring 5 items
listed on memo.
Test Administrator
See Handout: Section V: Test Administration
(TEACHER)
Test Administrator
(TEACHER)
See Handout: Section VI: Coordinator’s
Checklist
Student Answer Sheet
Handout
See Handout: TCAP Achievement
Teacher Name:
Mary Johnson
Mary J. Johnson
Johnson, Mary
Johnson, Mary J.
Student Accountability Demographic
Information: Answer Document
Coding
• Use no. 2 pencil only, erase changes completely.
• Check to see that no extraneous marks appear
on the answer documents.
• The test administrator’s name must be written on
the answer document EXACTLY as it appears on
the Group Information Sheet (GIS). The same
name must be entered on the online SGL.
• Student Accountability Demographic Information
must be coded in the test books for grades K-3
and on the answer documents for grades 4-8.
• VERIFY ALL CODING PRIOR TO SHIPPING
BACK TO THE STATE. Document on AYP
Demographic Review Form.
Handout
Last name, first name, MI
Test
Version
Katrina
Rita
Absent
Bubble
ELL
Excluded
Glen/Jennifer
Katrina and Rita Coding New
• Grades 3-8: Box State Use
Only, Column 9, bubble 0
for Katrina, bubble 1 for
Rita.
Comprehensive English Language New
Learning Assessment (CELLA)
The testing requirements for ELL
have changed:
• ELL students must take an English
proficiency assessment.
• ELL students must participate in the
reading/language arts assessment.
• ELL students must participate in the
mathematics assessment, with
accommodations as necessary.
CELLA and ELL Exclusion New
• New English Language Learner (ELL)
Accommodations chart located in the Test
Administration Manuals.
• Information about ELL Excluded has changed.
There is no blanket exclusion of ELL students. ELL
students may have their scores for Gateway
Language Arts, Achievement Mathematics and
Reading/Language Arts or CELLA
Reading/Language Arts excluded from the
calculations for AYP Accountability if they meet
the following guidelines:
1. are identified on the Home Language Survey
as speaking a language other than English, and
2. score limited English proficient on the CELLA,
and
3. are in their first year of enrollment in a U.S.
school.
Handout: 2005-2006 TCAP Accommodations
Instructions
2005-2006 Accommodations
Allowable Special Unique Adaptive
Accommodations Accommodations Accommodations
Charts along with May be used only if Send request form to
the instructions are indicated on the Malinda Tuttle in the
available online. student’s IEP or 504 Special Education
Service Plan. Division at (615) 532-
9702.
http://www.state.tn.us/education/speced/seassessment.htm
Use of accommodations should be
based on individual student need.
Accommodations Updates
• 4-8 Test Book Response • Read Aloud
Accommodation Accommodation
– Test books that have been – Students in groups
written in by students as an receiving the Read
accommodation must be Aloud accommodation
packed to travel with the must all be using the
transcribed answer document. same version of the
test.
– Stack order: GIS, Transcribed
answer document, test booklet,• Calculators
next student’s answer – May be used on both
document Part 1 and Part 2 of
TCAP Achievement
• Mathematics Tables Math
– May only use clean copies – See TAM for further
– See the TAM for further instructions.
instructions.
New
Group Information Sheet (GIS)
Handout: Section VII: Post-Test Procedures
• Test Administrator
– Complete a GIS for each stack of answer documents
whose students’ scores are to be reported together.
– Make sure all answer documents are under a GIS
form. Any that should not be scored should placed
under an Inactive Test Material (ITM) Form.
– Bound answer documents with the proper form.
• Building Testing Coordinator
– Verify that the appropriate answer documents are
under the Teacher Name that appears on the GIS.
– Check all information. The GIS information must
match what is entered on the Online School Group
List (SGL).
– Check materials that have been placed under and
ITM form to verify they are not to be scored.
– Bound answer documents with the proper form.
Online School Group List (SGL)
Group Information Sheets (GIS)
TCAP
Mary Johnson
Mary J. Johnson
Johnson, Mary
Johnson, Mary J.
Handout: Memo
New
Online School/Group List (SGL)
• The Online School/Group List
provides a comprehensive list of all
GIS forms for each school.
• Use the SGL to cross reference
information from the GIS forms and to
verify the number of answer
documents to be scored/scanned.
• Complete the hard copy SGL. Make
a copy. Put one copy in the return
box and bring the second copy to the
Tech Center on April 25 to use to
complete the Online SGL.
April 26 @ Tech Center, 9:00 a.m.
New
Online School/Group List (SGL)
• Keep the following points in mind
when preparing the Online SGL:
– If a teacher/administrator/group
has more than one GIS with
answer documents to be
scored/scanned, the information for
each set should be listed
separately.
– Online SGL information must be
entered by grade for the
Achievement test.
– Print a copy of the Online SGL to
keep at the school and system.
On-line School
Group List
• Building Testing
Coordinator
– Use the paper SGL form
provided to gather GIS
information.
– Confirm document count.
– Complete inventory using
Shipping Order Form.
Shipping OrderForm
– Enter SGL on TCAP
Reports website – April 26.
– Verify document count.
– Print copy of SGL from
web.
– This copy of the SGL will be
returned with the answer
documents in white box #1
for the school.
TCAP Online Reports
https://www.eval.k-12.state.tn.us/tcapreports
Report of Irregularity
School Group List
New for Secondary Assessments
Faculty Student for Teacher Effect Data
Entry
On-line School
Group List
• Building Testing
Coordinator
– Use the paper SGL form
provided to gather GIS
information.
– Confirm document count.
– Complete inventory using
Shipping Order Form.
– Enter SGL on TCAP
Reports website.
– Verify document count.
– Print copy of SGL.
– Place SGL with return
answer documents in white
box #1 for the school.
Handout: Report of Irregularity
New
Online Report of Irregularity (RI)
• The RI Form is used to report serious
irregularities during the testing
session. The form should only be used to
report the irregularities listed below:
– Student cheated.
– Student received inappropriate assistance.
– Student left during testing session.
– Time limits were not observed.
– Student used defective/contaminated materials.
– Student took the wrong test.
– Student received improper
modifications/accommodations.
– Student refused to take the test.
• For other noteworthy incidents that DO
NOT affect scoring, documentation should
be kept at the local level.
Online Report of
Irregularity
• Test Administrator
– Record irregularity on
RI form and submit to
BTC.
• Building Testing
Coordinator (BTC)
– Verify appropriate use
of RI form
– Enter RI on TCAP
Reports website.
Online RI Updates
• For Achievement select Grade,
Content Area, Subtest.
• Submission to State will be easier.
• Your user ID will be added to
indicate who entered
comments/RIs.
• Enter Medical Exemption
Requests with online RI.
TCAP Achievement Testing Times New
•3rd grade
Total 372 minutes
•4th – 8th grade
Total 364 minutes
Handout: Shipping Order -Memo New
• Building Testing Coordinator (BTC)
– Verify all materials received and returned.
Document on Shipping Order.
– Use for Online School Group List (SGL) entry
(at Tech Center, April 26).
– Attach documentation for any materials
“loaned” outside of school.
– Make copy of Shipping Order to put in boxes
for answer document (including K-3 test
books) return.
– Include original Shipping Order in boxes with
other returned test materials.
Handout: Section
Make Up Test VII: Administration
Anomalies
• Friday – April 20, 2006
Absent
Complete.
Put one copy in return box.
Sample Shipping Order Bring one copy to
Handout: Memo Tech Center.
Must be
completed
Inactive Test Material (ITM) Form
Handout: Inactive Test
Materials • Test Administrator
– Complete ITM, sign, and place on
top of documents.
– If there are duplicate answer
documents for a student, make sure
the scorable document is under a
GIS.
– Return ITM and materials to BTC.
• Building Testing Coordinator (BTC)
– Verify that materials under the ITM
should not be scored.
– If there are duplicate answer
documents for a student, make sure
the scorable document is under a
GIS.
– Sign ITM, paper band with
materials, and return to STC.
Breach of Testing Security Report
See Section VII: TEST ADMINISTRATOR’S REPORT OF IRREGULARITY
Test Administrator
•Immediately report potential
breaches to BTC.
Building Testing Coordinator
(BTC)
•Immediately report potential
breaches to STC.
•Complete Breach of Testing
Security Report and provide
documentation.
•Submit report and documentation
to STC.
Secure environments
prevent breaches.
Document Verification
• Verification and corrections to
student accountability
demographic information
should be made in secure,
group settings.
• Verification of test book
inventory
AYP Demographic Review Form New
Handout: Memo
• Building Testing
Coordinator
(BTC)
–Complete and
sign form.
–Bring to Tech
Center, April 26.
Medical Exemption Form New
• Building Testing
Coordinator (BTC)
– Complete and sign form
for each student absent
for documented serious
medical reason.
– Include supporting
documentation with form.
– Submit form to STC.
– Submit student on online
RI. Check “G” and
specify “Medical
Exemption documentation
submitted”.
Handout: Return Procedures
Return Shipping: Answer Documents New
TCAP Achievement Test Only
• Used, scorable answer documents MUST be returned in the
WHITE boxes labeled “Answer Documents ONLY.”
• Answer documents include Grade 3 test books!
• Include a copy of the Shipping Order Form in the box of
used answer documents and the original shipping order
form in the brown boxes of other materials. Keep a copy for
to bring to the Tech Center on April 26.
• Include a printed copy of the Online School Group List with
the boxes of used answer documents. Keep a copy for
reference when completing the online SGL on April 26.
TCAP Achievement
“Answer Documents Only” Box (CO will
put in white box for you.)
Copy of Shipping
Order
Answer
Documents
Only
GIS with Answer Documents
(including K-3 Test Books)
Printed copy of Online SGL
will later be placed in the
return documents box. Paper Band
TCAP Achievement Report Updates
• Performance Level Summary Report
–System Reports will include State
percentages at each Performance Level.
–School Reports will include System and
State percentages at each Performance
Level.
TCAP Achievement Report Updates
• Reporting Category Performance %
Proficient
– Total % Proficient by Reporting Category has
been added.
TCAP Achievement Test
Processing/Reporting
• Processing and score reporting for the
Achievement test will be done on a first in first out
basis for systems whose materials arrive properly
completed and organized.
• Phase I reports should be to you around the end
of May.
• There will not be extended time allotted for clean-
up of data.
• It is imperative that all student accountability
demographic information is coded appropriately
and accurately the first time!
TCAP Reports
Achievement
Student Label
Individual Profile Report
Class Record Sheet
Performance Level Summary Report
School & System
Reporting Category Performance % Proficient
School & System
Reporting Category Performance Index Report
School & System
Disaggregation Summary Report
School & System
TCAP 2005-2006 Points of Emphasis
Test Administration
• Eating, drinking, or chewing gum is prohibited
around the test materials.
• K-3 test books reminders
– Stray marks
– Bending books as a test strategy
Post-test
• Answer Documents of withdrawn students
precoded or bubbled absent- remember to pull
those answer documents
2005-2006 TCAP Points of
Emphasis
Return Documents
• Make sure there are no loose, USED,
answer documents in the boxes of
returned materials. USED answer
documents belong with a form: an ITM
or a GIS.
• Band documents with paper.
• Plan to attend the Online Reporting
session on April 26 at the Tech Center.
• Check with your
school counselors to
assure all homebound
students take required
tests.
• Migrants?
Questions?
