HWY Minutes 06-19-2007 - To Parent Directory

Document Sample
HWY Minutes 06-19-2007 - To Parent Directory Powered By Docstoc
					                        Calumet County Highway Committee Meeting Minutes
                                          June 19, 2007

The meeting was called to order by Chairman Kenneth Draheim at 8:30 a.m.

Members present were: Supervisors Kenneth Draheim, James Lehrer, Marilyn Schuh, Donald Sommers
and Robert Stanke. The meeting was properly announced.

Others Present were: Town of Harrison Chair Joe Sprangers, County Administrator Bill Craig,
Corporation Counsel Pamela Captain, Planning Director Julie Heuvelman, Commissioner Mike Ottery
and Office Manager David Miller.

The pledge of allegiance was recited.

Moved by Supervisor Lehrer, seconded by Supervisor Sommers, to approve the amended agenda and the
minutes from the May 9, 2007 meeting. Motion carried unanimously.

Public Participation:
Chairman Draheim asked if anyone present wished to address the committee and no one requested to do
so.

Communications:
A copy of an email sent to Robert Gregorski of Gregorski Development from Outagamie County
Highway Commissioner Alvin Geurts was received. The email referred to a driveway permit application
on the north side of CTH "KK" west of Kensington. The Outagamie County Highway Department has
set conditions that the department feels need to be met to safely handle right-in/right-out movements on
CTH "KK". Robert Gregorski's engineer is to prepare a set of plans for approval, and it is anticipated
Outagamie County should be able to issue a permit within a few days of approving the plans.

A copy of a Memorandum sent to County Administrator Bill Craig was received from Planning Director
Julie Heuvelman. The Memo was in regard to the department's position that no intersection or access can
be installed within 1000' of a county highway. Based on previous ordinance language, we believe the
intent of the current ordinance is to maintain a 1000' "no access corridor" onto the county highways.

A copy of a letter sent to Town of Harrison Joe Sprangers from Assistant Code Administrator Brian
Giebel was received. The letter is in regard to the proposed intersection installation applied for by the
Town of Harrison on the south side of County "KK", west of Highline Road and east of State Park Road.

A copy of a letter sent to Corporation Counsel Pamela Captain from David Van Lieshout of Van
Lieshout Law Office was received. Mr. Van Lieshout related he had called regarding the issue of a
permit for a driveway for access in and out of property owned by his client, BFT Investments, LLP. This
property is located on Midway Road, City of Menasha, in Calumet County. It is his understanding that a
variance was granted by the Board of Appeals on April 26, 2007 with conditions that the property owner
create a median for right-in/right-out only.

A copy of a letter sent to East Central Wisconsin Regional Planning Commission Director Eric Fowler
from Director of Planning Julie Heuvelman was received. At a May 3, 2007, Calumet County Planning
and Zoning Committee meeting, the Committee voted to "send a letter to the East Central Wisconsin
Regional Planning Commission requesting more planning assistance from the ECWRPC, paying special
attention to the need for more transportation planning, particularly as it relates to the Darboy area and the
Highway 10 corridor".

    These minutes HAVE BEEN APPROVED by the Highway Committee
A copy of a letter sent to Attorney David Van Lieshout from Corporation Counsel Pamela Captain was
received. The letter related that Attorney Van Lieshout is correct in that the Board of Adjustments voted
to allow a variance from the ordinance for a specific access point. However, his client must still comply
with all other requirements under Chapter 32. The Board approved the variance request "for a right in
and right out access onto County "AP" (Midway Road) with the condition that all necessary
improvements for highway safety be funded and installed by the developer."

A copy of a letter sent to Corporation Counsel Pamela Captain from Attorney David Van Lieshout was
received. The letter stated that it is Attorney Van Lieshouts understanding that the Highway Committee
has made a motion to reconsider the access granted to his client in connection with the driveway located
on Midway Road.

A copy of the discussion held at the June 7, 2007 Planning & Zoning Meeting, in regard to the Highway
Access Ordinance was received. A few years back, administration of the Highway Access Ordinance
was given to the Planning Department. The thought was, when people come in for their building permit,
they could also get their highway access permit. Basically a "one stop shopping" idea.

A letter was received from City of Menasha Director of Public Works Mark Radtke. At the May 7, 2007
meeting of the Menasha Common Counsel Mr. Radtke was directed to contact Calumet County and the
Town of Harrison requesting consideration of making application for WisDOT HSIP funds for
improvements to the CTH "LP"/Manitowoc Road intersection.

A Memorandum was received from Planning Director Julie Heuvelman in regard to a conversation after
the April 10, 2007 invasive species informational session. Director Heuvelman believes the county needs
to seek grant money and contract with an Invasive Species Coordinator to work with the public and
departments to educate us on simple measures which can be taken to curb the spread.

A copy of a letter sent to Appleton Property Owners was received from Appleton Assistant City Engineer
Mark Lahay. The City of Appleton is proposing to reconstruct the pavement on Midway Road from
Kernan Avenue to Huckleberry Lane in 2010. The City is also proposing to construct a new roadway
which would be Midway Road extended from Huckleberry Lane through Lake Park Road to Eisenhower
Drive. This new section of road is currently scheduled to have sewer and water constructed in 2008 and
the road constructed in 2009.

A copy of a letter sent to Attorney Van Lieshout was received from Corporation Counsel Pamela
Captain. The letter related that Attorney Van Lieshout informed Corporation Counsel Captain that his
client had filed a Petition for Writ of Mandamus. Corporation Counsel Captain stated she is interested in
attempting to settle this case, and any agreement reached must be in complete settlement of this entire
highway access matter.



Language Change Amendment to Highway Access Ordinance Sec. 32-8 Variance Process (The
Right of the County to Seek Certiorari Review of a Decision Made by the Zoning Board of
Adjustments):
Commissioner Ottery explained that the County has no provision in the access ordinance to review
decisions made by the ZBA regarding variances to the ordinance. Highway Department staff would
request that a Language Change Amendment be considered, by the Highway Committee and County
Board, to the Highway Access Ordinance Sec. 32-8 Process (The Right of the County to Seek Certiorari
Review of a Decision Made by the Zoning Board of Adjustments.) This is similar to the language

    These minutes HAVE BEEN APPROVED by the Highway Committee
outlined for the appellant to seek review if the decision is interpreted to be unfair by the appellant. A
hand out was given to the Committee noting Item F. of Sec. 32-8 Variance Process. Committee
discussion followed. This item was tabled to a future meeting to allow time for Corporation Counsel
Pamela Captain to draw up a draft for a Language Change Amendment to Highway Access Ordinance
Sec. 32-8 Process.

Resolution to Transfer Jurisdictional Responsibility of CTH "S" from Calumet County to the
Town of Harrison:
Commissioner Ottery explained the Draft Resolution (Attachment 1) to Transfer Jurisdictional
Responsibility of CTH "S" from Calumet County to the Town of Harrison. Committee discussion
followed. This was referred to as a housekeeping item that needs to be done before the transfer takes
place in 2009. Moved by Supervisor Stanke, seconded by Supervisor Lehrer, to approve the Resolution
and present the Resolution to the County Board of Supervisors at the boards monthly meeting scheduled
to be held on June 19th. Motion carried unanimously.

Bridge Aid Funding Request – Town of Woodville:
The Town of Woodville Bridge Aid Funding Request was reviewed and discussed after a decision by the
Committee to postpone action was made at the May 9, 2007 Committee meeting. Committee discussion
followed. Moved by Supervisor Lehrer, seconded by Supervisor Sommers, to approve funding through
the Calumet County Bridge Aid program once inspection has been completed by highway staff for half
the actual costs incurred by the Town of Woodville to purchase and install the two following culverts;
one located on Military Road ¾ miles north of USH. 10 at an estimated total cost of $ 21, 453.97 and
another culvert located on Dundas Road 300 feet east of Brant St. John Road at an estimated total cost of
$ 3,550.50. Motion carried unanimously.

Funding for Future Equipment Outlay Items:
Commissioner Ottery reviewed with the Committee Attachment 2, Equipment Replacement Schedule.
The schedule shows the budget year, type of unit, and estimated costs (using 2008 estimated figures) for
replacement of highway equipment, and estimated trade-in value of highway equipment, for the next 27
years. Committee discussion followed.

Future Highway Department Office and Storage Facilities:
The Public Grounds and Property Committee met on June 5th and discussed "Facilities for the Future".
The Committee discussed the Highway Department Office and Storage Facilities and proposed a joint
meeting with the Highway Committee regarding possible construction needs for the Chilton Highway
Shop. Committee Discussion followed.

Roof Repair and Tuck Pointing at Chilton Highway Shop:
Commissioner Ottery explained the need for roof repair and tuck pointing at the Chilton Highway Shop.
Public Grounds and Property toured the Chilton Highway Facility to review the problems at their June 5th
meeting. A Power Point presentation was given to show areas of concern and in need of repair at the
Chilton Highway Shop. Committee discussion followed.
Rules of Order of the Calumet County Board (Overnight Lodging):
Commissioner Ottery explained that overnight lodging for County Board Supervisors or Committee
Members was discussed at the May 17, 2007 Department Head Meeting. Rule IX: Reimbursement for
Services in the Rules of Order of the County Board states that overnight lodging for Supervisors or
Committee Members must be approved by the County Board Chair. Department Heads were instructed
to seek the County Board Chair's approval at the time lodging arrangements are made. The ideal method
of obtaining the approval would be to email the request to the County Board Chair and then forward the
Chair's reply to the Finance Department as proof that approval has been obtained. Committee discussion
followed.

    These minutes HAVE BEEN APPROVED by the Highway Committee
Public Grounds and Property Committee Joint Meeting with Highway Committee, July 3, 2007:
A Joint Meeting of the Public Grounds and Property Committee and Highway Committee will be held on
July 10, 2007, at the Courthouse at 9:00 a.m. This meeting was changed from July 3rd to accommodate
Highway Staff and Committee Members. The meetings intention is to discuss the plans for future
facilities for the Highway Department. Also to be discussed at the meeting is the temporary repair of the
roof and caulking of the troubled areas at the Chilton Highway Shop and to budget for the roof repair and
tuck pointing in the 2008 budget.

Robert Drifka, on Behalf of BFT Investments LLP, Grant of Variance (Discussed at May 9, 2007
Meeting) Status:
Corporation Counsel Pamela Captain summarized the status of the grant of a variance to the County
Access Ordinance for Robert Drifka, on behalf of BFT Investments LLP for an access applied for onto
CTH. AP. A request was formally made by the Highway Committee at the May 9th meeting to the
Zoning Board of Adjustments to reconsider the decision to grant a variance for access onto CTH. AP.
Reconsideration of the access approval by the ZBA was not acknowledged at the meeting. As a result of
the decision being made by the ZBA, Attorney Van Lieshout representing BFT Investments has filed a
Petition for a Writ of Mandamus ordering the County Planning and Zoning Director to sign the approval
for the access. Corporation Counsel explained that the only variance to the ordinance that BFT
Investments petitioned for was in regard to the 1,000 foot rule and that the rest of the ordinance
conditions were to be followed by the developer. No design plans or specifications were given to the
P&Z or Highway Staff by the developer for review as requested. The only information that was given to
the ZBA for review at the time the variance was discussed was limited to a certified survey map plan
with an arrow showing where the access point was requested to be located at. The developer did not
provide a traffic impact analysis report or engineer's certified plans for design and specifications for the
access. Corporation Counsel Captain has been communicating with Attorney Van Lieshout to approve
access, but certain criteria will have to be met by the developer before the approval will be granted by the
County. Commissioner Ottery presented two handouts to the Committee prepared by an engineer
illustrating a right turn lane and median at the site of the proposed access on CTH. AP and an estimate
for the costs associated to the improvements. It would be the Highway Departments position through
multiple discussions with various engineers, other Highway Department Officials, and Department of
Public Works Engineers within the area that the right turn lane and the median extension be constructed
to provide safe ingress and egress to the development. That the developer who is requesting the access
be responsible for funding all costs of the improvements based on the traffic impacts the development
will have on the present infrastructure. Committee discussion followed.

Corporation Counsel Pamela Captain left the meeting at 10:10 a.m.

City of Appleton-County Participation Proposal to Construct New Roadway CTH "AP"/Midway
Road from Huckleberry Lane to Eisenhower Drive:
Commissioner Ottery reviewed with the Committee Attachment 3, City of Appleton-Calumet County
Participation Proposal to Construct New Roadway CTH "AP"/Midway Road from Huckleberry Lane to
Eisenhower Drive. The City of Appleton has requested to meet with the Committee at their next regular
meeting in July. Town of Harrison Chair Joe Sprangers spoke when recognized by Chairman Draheim
and expressed that he will be meeting with City of Appleton Mayor Tim Hanna on Monday, June 25,
2007 to discuss future border agreements between the City and the Town. This discussion may
determine the Town of Harrisons position on the CTH. AP/Midway Road improvements. Committee
discussion followed.

Town of Harrison Chair Joe Sprangers left the meeting at 10:30 a.m.


    These minutes HAVE BEEN APPROVED by the Highway Committee
Transfer Administration of Highway Access Ordinance (Chapter 32, County Code of Ordinances)
from Planning & Zoning to Highway:
Planning Director Julie Heuvelman explained that when the Planning & Zoning Department was
delegated the task of the Administration of the Highway Access Ordinance, it was initially set up to
provide citizens a one stop shop for permit needs. There have been 54 access permits applied for with
only 5 associated with building permits. The theory of the one stop shopping concept is not working out
as previously thought. As a result of reorganization the Planning & Zoning staff has one less employee
to provide the same services and the timeliness of permit processing has suffered. This is due to the
information that has to be gathered and reviewed back and forth between the Planning and Zoning and
Highway Staff. Discussion and action was held at the last Planning and Zoning Committee meeting
regarding the Administration of the Highway Access Ordinance. A motion was made at the meeting to
give Administration of the Highway Access Ordinance back to Highway, but the motion was defeated.
Committee discussion followed. Moved by Supervisor Stanke, seconded by Supervisor Lehrer to put the
item of Access Administration on the Agenda for the next regular Highway Committee meeting to
discuss the options available regarding Administration of the Access Ordinance. Motion carried
unanimously.

Planning Director Julie Heuvelman left the meeting at 10:50 a.m.

Report of Highway Commissioner:
Summer operations of the Department are well underway and the staff has been occupied with the 2007
pulverizing, asphalt paving, and shouldering program. To date CTH. G, K, KK, HR, & S have been
completed. The department has utilized equipment and manpower on the projects from many of the
surrounding County's and the Townships in Calumet County. Asphalt materials were also purchased for
the CTH. G project from Sheboygan County Highway Department. The CTH. G project was unique in
the fact that the asphalt paving crew was supplied by Fond du Lac County, trucking from Calumet
County, and asphalt hot mix from Sheboygan County. The final costs of the CTH. G project proved that
the by the County's combining efforts they can be as competitive as the private suppliers on pulverizing
and asphalt paving projects. The intent is to provide the same process when the department places the
finish asphalt mat on CTH. J to complete that project that was initiated in 2006. Centerstriping and
Edgelining in the County and for other municipalities is well underway. Approximately 200 miles have
been completed of the normal 1,000 miles anticipated for the painting program. Mowing on the County
Trunk System has been started and it is the intent to have one round completed by July 4th. Mowing on
the State Trunk system has been minimal and generally on the vision corners of intersecting roadways. A
public informational meeting was held at Chilton City Hall, regarding the CTH "Y" (Main Street)
reconstruction project on Thursday, June 14, 2007 at 6:00 p.m. The CTH "Y" (Main Street)
reconstruction project began Monday, June 18, 2007 with a tentative completion date of August 31,
2007.

Report of Committee Members:
None.

Set Next Meeting Date:
The next scheduled Highway Committee meeting, if needed, will be held Wednesday, July 11, 2007 at
8:30 a.m. NOTE: Joint meeting between Public Grounds and Property and Highway Committees will
be held on Tuesday, July 10, 2007 at 9:00 a.m. to discuss plans for future facilities for the Highway
Department.

Moved by Supervisor Stanke, seconded by Supervisor Lehrer, to adjourn this meeting at 11:00 a.m. to
Wednesday, July 11, 2007 at 8:30 a.m., if needed. Motion carried unanimously. There being no further
business the meeting was adjourned.

    These minutes HAVE BEEN APPROVED by the Highway Committee
Recording Secretary
David Miller, Office Manager




    These minutes HAVE BEEN APPROVED by the Highway Committee

				
DOCUMENT INFO
Shared By:
Categories:
Tags:
Stats:
views:4
posted:7/4/2012
language:
pages:6