Instructions for Form TCEQ -10360-inst
Reportable Event/Activity Notification/Reporting Form
INTRODUCTION 24-hour period, the release of unauthorized emissions in
reportable quantities and/or activities where the owner or
These instructions along with the referenced forms are operator expects only an excess opacity event subject to
provided as summary information only. Always refer to §101.201(e), are required to submit a prior notification for
the most current version of the applicable rules when the activity (10 days is required unless less notice can be
preparing and submitting any required information. justified) for each affected facility.
Always comply with all applicable legal provisions, A final report is required to be submitted for all reportable
including the rules relating to Emissions Events (EEs) , emissions events within 2 weeks after the end of an
Excess Opacity Events (EOE), and Scheduled emissions event or reportable scheduled MSS activity,
Maintenance, Startup and Shutdown (SMSSA) (see 30 TAC §§ 101.201(c) and 101.211(c), respectively).
notification and reporting requirements which are found in Note that it is possible to submit a single report that
the following sections of 30 TAC Chapter 101: satisfies both the initial and two week reporting
requirements. Such a report must meet the deadlines and
• §101.1, relating to Definitions; contain all the information required by both sets of
requirements. In addition, because final reports for
• §101.201, relating to Emissions Event (Upset reportable emissions events are required to be submitted
events and unscheduled maintenance, electronically after January 1, 2003, a single report
unscheduled startup and unscheduled shutdown submitted to comply with both the initial and final report
activities) Reporting and Recordkeeping requirements submitted after that date is required to be
Requirements (this section also includes EOE submitted electronically (See 30 TAC §101.201(g)).
How to submit Notifications and Reports
• §101.211 relating to Scheduled Maintenance, The agency preferred way to notify or report is by
Scheduled Start-up and Scheduled Shutdown facsimile copy utilizing this form. A faxed form is fast
Reporting, Recordkeeping, and Recordkeeping and provides a hard copy record of the notification or
Requirements and; report for both the sender and recipient. Note that as of
January 1, 2003 the phase in of electronic reporting and
• §§101.221 & 101.222 respectively relating to notifications will begin. At that time, electronic
Operational Requirements and Demonstrations. submittals will be via a web interface. Email will not
meet the requirements of electronic reporting except as
allowed by 30 TAC §101.201(g) when the TCEQ server is
These rules are available for download from the Secretary unavailable. Consult 30 TAC §101.201(g) for details on
of State web page as follows: electronic submittals.
DisplayText cannot span more than one line! Where to submit
Notifications and reports are required to be submitted to
WHEN, HOW, AND WHERE TO REPORT the TCEQ regional office and any appropriate local air
pollution control agency whose jurisdiction includes the
When to submit Notifications and Reports site experiencing the event (See 30 TAC
Companies with facilities experiencing reportable EEs, or §101.201(a)(1)(B)). An EE/EOE/SMSSA form has
EOEs are required to submit an initial notification for been tailored for each region with the region specific
each affected facility not later than 24 hours after contact information in the form header. You can always
discovery of the “reportable” event in accordance with 30 get an up-to-date listing of the regional offices, including
TAC §§101.201(a)(2) or (e) . Note that the term ‘facility’ their mailing addresses, fax numbers and e-mail addresses,
used in these rules refers to the term as defined in the at the agency Web site:
Texas Clean Air Act (TH&SC §382.003(6)).
Companies subject to scheduled maintenance, startup or
shutdown activities that are expected to cause, in any WHAT TO REPORT:COMPLETING THIS FORM
Form TCEQ-10360-Inst (revised October 14, 2002) Page 1 of 4
will have a regulated entity number, and this number
Accuracy and Completeness are Important should be listed. Sources with no historic air account
number will only be issued a RN. Some situations will
General Directions for the Form occur where the regulated entity does not have either a RE
• Be as specific as you can. It will help reduce the or a historic Air Account Number. If that is the case, this
need for additional requests for information. space may be marked N/A in notifications. Note that
final reports should contain the RN. Contact your
• If a field on the form does not apply to the regional office for information on how to obtain a RN.
specific situation at hand, mark it N/A.
The physical location is intended to provide the best
• The form is designed to be used in an initial description of a physical address or geographic location
notification for an EE, an EOE , or a planned where unauthorized emissions occur or are expected to
SMSSA or as a final report for EEs and SMSSAs. occur. Physical location should be sufficiently
descriptive so that an interested party could find the site
• Please be aware that the rule requires on which the facility involved in the event or activity can
information related to each facility to be be found. The names for a process unit/area, facility and
reported individually. This form is designed for emission point are names or identifiers commonly used
reporting information about a single facility. among site operations personnel to describe the general
Events that affect multiple facilities will require area at the site where the facility involved in the EE, EOE,
submittal of multiple forms. or SMSSA is located. The facility is the source of the
unauthorized emissions, while the emissions point is the
Please note that there are distinct legal requirements for point at which the unauthorized emissions escape into the
EEs, EOEs, and SMSSAs, and depending upon whether atmosphere.
the submission is a notification or a report. Please refer
directly to the applicable rules to ensure that your
submission complies with all applicable legal Facility Identification Number (FIN) or Emission
requirements. Point Number (EPN)
While not every facility or emission point has
Field Specific Instructions agency-established identifiers, submittal of such numbers
Each field on the form is described below: for facilities and emission points with relevant agency
established identification numbers is required when
Jurisdictions Notified making appropriate submissions. (See 30 TAC
Please indicate the TCEQ region number (if different from §101.201(b)(4) and 30 TAC §101.211(a)(1)(F).) Agency
the region indicated in the form heading) and any other established identifiers are typically assigned during the
local program required to be notified which was notified permitting or emissions inventory processes. Consult the
of this event or activity. permit for permitted facilities to find the FIN and EPN.
If the site is subject to the emissions inventory
Submittal Type requirements of 30 TAC §101.10 and if the facility
Mark an “x” in the appropriate box for the form’s involved in the event is required to be listed in the
designation as either an initial notification, a final report, emissions inventory for the site, provide the FIN and the
or other. If ‘other’, please describe the type and purpose EPN, for the emissions specific point of origin. The
of the submittal. Industrial Emissions Assessment Section of the TCEQ at
(512) 239-1773 can answer general questions about the
Name of Owner or Operator, Regulated Entity/Air emissions inventory requirements. Their Website is as
Account Number, Physical Location, Process or Area, follows:
Facility, Emission Point Common Names
Provide the name of the owner or operator of the site and http://www.TCEQ.state.tx.us/air/aqp/psei.html
the Air Account Number. Note that the TCEQ Regulated
Entity Number (RN) is preferred as this is the means by (If the unit involved in the event does not have agency
which the TCEQ currently identifies air sources. Most established FIN’s and EPN’s then put N/A.)
sources with historic air account numbers (e.g. GG1234X)
Examples of identifying a source involved in an event Example 1
follow: A site, subject to emissions inventory requirements,
Form TCEQ-10360-Inst (revised October 14, 2002) Page 2 of 4
with a process commonly known as the “Coating For scheduled maintenance, startup or shutdown for which
Area” and with a coatings line commonly known as prior notification is being submitted, enter the date and
“line A” that is listed in the air permit number 12345 time the activity is expected to begin.
needs to identify the source. In the emissions
inventory for that site, the FIN is listed as “LINEA” For final records of a scheduled maintenance, startup or
and an EPN called “INCINA”. If unauthorized shutdown activity which has started or is completed, enter
emissions occurred related to this site and involved the date and time the activity actually started.
emissions from this process due to incinerator
malfunction then the identifications are as follows: Duration of Event
Please indicate the duration of event as required by the
Process Unit Common Name: rules. Use total hours and minutes.
Facility Common Name:
Line A List of Compound Descriptive type(s) of Individually
Emission Point Common Name: Listed or Mixtures of Air Contaminant Compounds
Incinerator 2 Released, Including Opacity
EPN: INCINA Include in this field the compounds or mixtures released
(or anticipated to be released) during this event or activity.
Example 2 The listed material should conform with those compounds
A site with a process unit named “Mayfair and mixtures listed in the definition of reportable
Compressor Station” which is not subject to emissions quantity (RQ), 30 TAC §101.1(84).
inventory requirements and has a compressor engine,
“Engine 4,” needs to identify the facility where an An EE or SMSSA initial notification requires that each air
unauthorized release occurred through the Common contaminant or air contaminant compound or mixture that
Blowdown vent. The facility identification will be as was actually released or are expected to be released in
follows: amounts equal to or above the reportable quantity must
be listed individually. Note that certain boilers and
Process Unit/Area Common Name: combustion turbines referenced in the definition of RQ’s
Mayfair Compressor Station in 30 TAC §101.1(84), pursuant to 30 TAC
Facility Common Name: §101.201(b)(3) and facilities with only an excess opacity
Engine 4 event or activity need only to list opacity in the
Emission Point Common Name: notification. (With reference to opacity, see also “Special
Common Blowdown vent Note on Events Involving Opacity” below.)
EPN: N/A An EE and SMSSA submittal that constitutes a final
report under the rules requires that all compounds or
The Event / Activity Type mixtures released to the atmosphere, regardless of the RQ,
Please indicate the type of event or activity for which must be reported. If necessary, use additional sheets to
unauthorized emissions notification or reporting is being report all compounds or mixtures that were released.
given by placing an ‘x’ appropriately.
Estimated Total Quantity for Air Contaminants for
Date and Time Emissions/ Opacity Value for Opacity
When addressing emissions, report the total quantity of
Note: use the 24 hour clock (military time) to mark time. material released due to the event or activity. Report
total quantity of material released, not only the quantity
The rules require that an estimate of the time of discovery of material released above any authorized limits that
and duration be provided, but if actual time is known, may exist. When estimating emissions one should use
please provide that. monitoring data when that is available. When actual
monitored data is not available, then estimation techniques
For emissions events and excess opacity events requiring consistent with that used in the preconstruction
notification, enter the date and time the incident was authorization application for the facility is next best,
discovered. followed by the current emissions inventory guidance. In
all cases, good engineering methodology is expected. Air
Form TCEQ-10360-Inst (revised October 14, 2002) Page 3 of 4
contaminants must be reported in pounds. measure such as pounds per hour (lbs./hr.), opacity
exceedence greater than limit (%) for (x) minutes per
Reporting Opacity hour, parts per million volume (ppmv), etc. Provide the
measure of units noted as the authorized limitation.
Note that opacity is generally measured in terms of
percent of light blocked by (i.e., not allowed to transmit Authorization (Rule or Permit No.)
through) the emissions plume due to the non-moisture Where the applicable rule requires, provide the
related air contaminants in that plume. A perfectly clear preconstruction authorization number or rule citation of
plume would normally have “0" % opacity, whereas a the standard permit, permit by rule, or other rule
completely opaque plume (i.e., no light getting through governing the facility.
the plume) would have an opacity of “100" %.
Cause of Emissions Event / Reason for Scheduled
Where reporting opacity is required, EPA Reference Activity:
Method 9 or a properly installed and operating continuous While only required if known for initial notification of
opacity monitor (COMs) is the best method for estimating EE’s and EOEs for which notification is required , the
opacity. Where neither EPA Reference Method 9 or a cause must be reported with all final reports. The
COMs are the data source, any valid means of estimating narrative should be as precise as possible in the
opacity is acceptable. Opacity should be reported in description of the cause of the EE or EOE, or of the reason
percent units. The quantity value required to be reported is for the SMSSA.
the quantity above zero, not the quantity above any
applicable limit that may be imposed through rule or Actions Taken, or Being Taken, to Minimize and
permit. Correct Emissions Event:
The narrative should be as precise as possible. Provide
Examples: explicit information on how the company brought the unit
For this example, consider that nitrogen oxide (NO) and back into compliance and how unauthorized emissions
nitrogen dioxide (NO2) both have an RQ as defined in 30 were controlled. Reference to attached external
TAC §101.1 of 100 lbs in a 24 hour period. If a FCCU documentation can be given.
is normally authorized by permit to emit 160 lbs/hr of
NOx (NO and NO2,), but during an emissions event, emits Basis used to Determine Quantities and Additional
175 lb/hr for ten hours, then: Information Necessary to Evaluate the Emissions
Authorized Emission Limit: 160 lb/hr Event.
Total emissions released: 1750 lbs= 175 lb/hr NOx This information is required for initial notifications of
for a duration of 10 hours SMSSAs and for all final reports. It is expected that
Total emissions to notify/report: (assumed ratio of 95% sufficient detail be provided to show how emissions
NO to 5%NO2 ) 1663 lbs of NO and 87 lbs of NO2. The estimates were determined. If necessary, one may
initial notifications would only be required to report NO reference specific external documentation, provided that
while the final report would be required to report both. such documentation is submitted concurrently with the
report or is readily available in the current agency files.
Modify the example above so that the facility mentioned
above was a boiler or combustion turbine subject to 30 Person Making Notification/Date and Time, Return
TAC §101.201(a)(3) that has an opacity limit of 20 % set Phone.
in either the permit or in 30 TAC §111.111. Further, let’s Provide the name and phone number of the person
say that during the same event where unauthorized NO making the notification. And even though the
and NO2 were emitted, the unit operator estimated that notification is usually date and time stamped by electronic
opacity was approximately 55% coming from the unit. means, please give the date and time this person made the
In this case, due to the unique requirements of certain submittal.
boilers and combustion turbines, the company would only
have to provide notification and report the opacity value Company/Regulated Entity (RE) Contact
of 55%. Please provide the name and phone number of the person
with direct knowledge of the circumstances related to the
Authorized Emissions Limit/Units event or activity, and who should be contacted for
Emissions limits for compounds or mixtures are additional information about this event.
authorized by various permits, rules, and orders and are
therefore stipulated by various methods utilizing units of RE e-mail
Form TCEQ-10360-Inst (revised October 14, 2002) Page 4 of 4
Please provide any company e-mail address which can be
used for communication regarding this event or activity.
This would ordinarily be the email used by the
company/Regulated Entity Contact provided.
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